Are you an experienced administrator with strong database experience and a love for all things data?

Edinburgh Dog and Cat Home are looking for a part time Fundraising Database Administrator to work with the fundraising, communications and finance department to support with the smooth running of administrative processes for donations, events, campaigns and donor communications.

We are looking for someone who prides themselves on their accuracy, attention to detail and knack for being able to oversee the day to day management of a CRM system or database. We need a team player who can support a wide variety of projects, liaising with different team members throughout the working day.

In return you will be rewarded by working for an award winning organisation with a passion for animal welfare, office dogs and a friendly and supportive working environment with a focus of staff wellbeing and development.

To apply please download the job description and application form from our website and return to us by the deadline.

Senior Finance Manager

Location: South London Region

Salary details: £50,000- £60,000 per annum depending on experience + career average pension scheme + other benefits

Contract: Permanent, full time 37.5 hours per week

Closing date: 27 March 2020

Are you a strong Finance leader who has a hands-on attitude? Do you want the opportunity to shape the financial output of the schools in your region?

If so we want to hear from you!

We have an exciting opportunity to join Ark as a Senior Finance Manager responsible for schools within our South London cluster.

About the role:

As Senior Finance Manager, you will be an integral part of the team responsible for ensuring high standards of financial management. You will be responsible for the operational finance of 3 academy schools in the boroughs of Lambeth, Southwark and Greenwich all within the wider South London region.

This is a role where you have the opportunity to have input into the consolidation of the region’s school reports, regional analysis and projects.

You will also have the chance for regular networking with wider finance professionals across the Ark network to share best practice along with exposure to key educational professionals and senior leaders in order to help merge the finances of the schools.

About you:

A financial professional with excellent communication skills and experience of building good relationships with other financial professionals, key contacts, suppliers and across the leadership teams.

Possess strong finance experience and organisational skills with excellent attention to detail ideally within education or a large or complex organisation.

You will have the ability to analyse and interpret complex information and prepare and deliver briefings and or presentations.

Excellent IT skills, with specific skills using Microsoft Office applications.

You will proudly represent Ark schools.

About us:

Ark is an international charity, transforming lives through education. We exist to give every young person, regardless of their background, a great education and real choices in life. In the UK, we are a network of 37 schools, educating around 27,500 pupils in areas where we can make the biggest difference. Through Ark Ventures, we incubate, launch and scale initiatives that address some of the most intractable issues in education and society, both in the UK and around the world.

We offer:

• 27 days annual leave plus bank holidays. Rising to 29 days after 2 years of service and then again to 30 days after 3 years of service 
• Finance manager training and network days once a term in addition to access to other training and development
• Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bicycle and gym discounts offering up to 40% off your local gym

How to apply:

Apply with a CV and cover letter on our online recruitment portal.

Early applications are encouraged; we reserve the right to close this vacancy if we find the right candidate.

Ark is committed to safeguarding and promoting the welfare of children and young people; all successful candidates will be subject to an enhanced Disclosure and Barring Service check.
 

NSUN (the National Survivor User Network) is a small UK charity, connecting mental health service users/survivors, people with lived experience, and user-led groups. We influence policy, practice and perceptions by amplifying the experiences and aspirations of our members.

NSUN is recruiting for a part-time, freelance Finance and Administration Officer (2 to 3 days a month, £220 day rate, remote working with occasional travel to London). Main duties include:      

• Providing efficient financial management support to CEO and Board of Trustees 
• Taking responsibility for the financial controls of the organisation
• Producing financial reports in line with charity and company requirements

The successful candidate will be proficient with SAGE 50, have demonstrable experience producing management accounts and other financial reports, and will have experience working in a similar capacity for a charity.

We particularly welcome applications from people with lived experience of mental health difficulties or distress.

Interviews will be held on Tuesday 31 March in Central London. If you are not invited for an interview please assume your application is not successful this time. This role requires the successful candidate to complete a Disclosure and Barring Check and the receipt of satisfactory references. 

We are looking for a highly motivated individual to lead the management of our financial, premises and IT/infrastructure resources. Financial management is at the heart of the role and the succesful applicant will lead on the charity's financial control, planning, compliance and reporting.

Citizens Advice Merton and Lambeth (CAML) is the leading advice charity supporting individuals and families primarily across the London boroughs of Lambeth and Merton. We provide a range of information, support and advice services. We also work to raise awareness and understanding of the challenging issues affecting our clients and communities.

The Head of Finance and Premises is a member of the charity’s Senior Management Team (SMT) and will work at a strategic level to plan and oversee the management of our finance and premises/infrastructure, ensuring they are fully integrated within our budgeting, funding and service delivery programmes.   

Experience, qualifications and skills required

Professional accountancy qualification

Knowledge of charity accounting regulations and reporting

Confident user of financial software/systems

Experience of managing legal and audit relationships with external contacts

Ability to produce timely reports and meet deadlines

Excellent budgeting skills with experience of managing complex funding sources

Knowledge of Health and Safety regulations and best practice

Leadership skills with proven record of line management

Excellent presentation skills with experience of presenting finance information to non-finance professionals

Ability to multi task, managing priorities and workload

Excellent interpersonal and communication skills

Excellent IT skills

Terms and Conditions

• Part time: 3 days (22.5 hours) per week with flexible working options
• Contract: Permanent
• Location: Primarily based in our Mitcham office with opportunity for part week home working
• Salary: £22,800 to £24,600 (£38,000 to £41,000 annual full time equivalent) dependent on experience
• Annual Leave: 15 days (25 days full time equivalent), plus a charity day and pro rata public holidays 
• Child care vouchers
• Workplace pension

If you’re interested in this role and joining us, we would be delighted to hear from you.  Please forward your CV and a covering letter explaining your interest and suitability for the role (please note we do not consider applications with no covering letter).  If you wish to complete the Equality monitoring form, please email the three documents to the email address in the job description.  If you wish to confidentially discuss the role in the first instance, please email our Chief Executive on the email address in the job description.  The deadline for applications is 6pm, Wed 25 March 2020 and shortlisted applicants will be invited to an interview on Tuesday 31 March 2020.  If you do not hear from us, we are afraid your application was unsuccessful.

With the wider HR team made up of 25 employees, you will lead a team of 8 and be responsible for designing and implementing all Jewish Care human resource activities, ensuring they drive the Jewish Care Vision and 7 strategic goals including being an Employer of Choice.

Not only will you play a key role in ensuring that our Vision and Values are brought to life across the organisation, you will lead a team who provide high standards of HR service and advice to stakeholders to help them achieve their goals, enabling organisation development, good change management and efficiencies.

Part of this role will be to review our policies to ensure that they're robust and up to date, and that our employment practice is fit for purpose to maximise the potential of our staff. Developing strong performance management and overseeing employment relation issues will be a significant part of the role. You will provide specialist, professional advice on employment law issues, supporting the HR Business Partners and mitigating legislative risk.

Driving continual improvement and great communication skills will need to come naturally so that you can roll out various HR initiatives influencing the Senior Leadership Team and a variety of stakeholders at all levels.

It will also be important for you to influence organisation structure and workforce planning as well as keeping our pay and benefits under review to ensure we remain competitive.

What you'll be doing:

* Maintaining focus on the strategic development of Jewish Care to be an Employer of Choice.
* Contributing to the leadership and direction of Jewish Care through active strategic input and involvement in the Senior Leadership Team.
* Provide support for reward activities - e.g. pay review, benefits, pensions
* Implement a robust HR function capable of supporting Jewish Care as an Employer of Choice:

* Design and implement all human resource activities throughout the employee life cycle; to include policies, processes, systems, budgets, development of our people, objectives and plans designed to achieve people related KPIs to deliver the strategic vision.
* Lead the Human Resource Business Partners, HR Advisors, Payroll and administration team to deliver added value and high standards of customer service to stakeholders.
* Oversee employment relation issues, driving effective performance management, and mitigating risk.
* Ensure that all human resource activities comply with appropriate legislative requirements and best practice.
* Alongside the Head of Talent support staff wellbeing, including management of external providers. Jointly provide good awareness and tools to effectively manage sick absence and offer support where required e.g. mental health

5. Work closely with the Head of Talent who leads on Learning and Development and the interim Head of Resourcing who leads Recruitment and is currently overseeing HR systems as well as other peers.

6. Provide constructive challenge and innovative ideas by remaining up to date and engaged with HR research, developments and networks.

7. Assist in the coaching, mentoring and development of our senior management team.

8. Deputise in the absence of the Director

What you'll need:

* Member of the Chartered Institute of Personnel and Development (MCIPD
* Over 5 years generalist HR experience in a senior HR management role
* Experience of being part of a senior leadership team and making meaningful contributions to strategic decision making
* Extensive knowledge of employment law
* Good understanding of staff engagement techniques and effective performance management
* Organisational design, structures and change management concepts
* Ability to align teams and their performance to the vision and core values of an organisation.
* Excellent communication, negotiation, mediation and interpersonal skills.
* Ability to develop, monitor and deliver KPIs.
* Consistently delivering results within agreed timeframes and in line with financial targets.
* Personal Attributes
* A positive can-do attitude and a change agent
* Goal orientated
* Team player

Interviews will be held on Tuesday 31st March 2020

If you require further information on this role and a full job description please email 

Benefits

Jewish Care offers excellent benefits and training to all staff. Benefits include, free meals, 20 day's annual leave, Jewish Care Pension scheme, various discounts, Loans and mileage reimbursement, ride to work scheme, eye tests, employee referral bonus and more.

About

Jewish Care is a leading communal organisation. We are the largest health and social care charity for the Jewish community in the UK, caring for nearly 7,000 people every week. Approximately 1500 staff from multi-cultural backgrounds together with 3,000 volunteers help to maintain their service. It provides a wide range of services to help meet the community's physical, social and

A new Charity Manager for Huggens College, an almshouse community in Northfleet, Kent. who will manage the charity in close liaison with the Trustees. The role includes: payments, maintaining financial records, producing annual accounts, preparing the agenda and papers for the quarterly Trustees’ meetings, recruiting new residents, corresponding by letter, e-mail or telephone on behalf of the Trustees. A full job description is attached.

The individual must have available an office including, telephone, broadband and space to carry out the duties required.

To apply you need to send, by email, a covering letter and your CV  by the 6th April 2020

The covering letter should highlight your experience of, and skills relevant to, the functions listed in the job description. Your CV should be limited to no more than two sides of A4.

Interviews will be held at Huggens College on 21st April 2020. The successful applicant will take over on 1st August 2020 after a one month handover period.

The Wiener Holocaust Library is the world’s oldest Holocaust archive and the home of Britain’s largest collection of published and unpublished works, documents and photographs relating to the Nazi era.

We are seeking a Finance Officer to provide financial and administrative support to the Board of Trustees and Director of The Wiener Holocaust Library. The role is a permanent and part-time position (40%/flexible)

To apply, please send your CV and cover letter to Cyd MacNaboe, Administrator, at the email address provided below. Applications without a cover letter will not be considered, and only shortlisted applicants will be contacted.

Deadline for applications is Friday 17 April 2020, with interviews to be held shortly after. Due to the current coronavirus situation, it is likely that interviews will take place via Skype.

FINANCE OFFICER

REDBRIDGE CARERS SUPPORT SERVICE (RCSS)

Redbridge Carers Support Service (RCSS) is a leading carers organisation offering a range of innovative, holistic services to carers. We are currently seeking to appoint an accomplished, experienced Finance Officer to join our small charity. You will be working closely with our senior management team and assist in providing proactive, efficient and effective financial management of our charitable resources.

You will play a key role in ensuring internal financial systems and procedures are working efficiently, providing accurate and timely reports, as required. Working closely with senior management, the Finance Officer will take day to day responsibility for the finance function and ensure all financial controls are in place and transactions are managed in accordance with internal policies, relevant financial regulations and funders specifications and requirements.

The role will include the management of financial systems, budget monitoring, updating of records and the preparation of accounts for senior management and the RCSS Board of Trustees. The role will include overseeing compliance with authorisation procedures. You will support the work of the organisation, the Trustees, the Executive Director, the Operational Director and staff, including accounts, payroll, invoices and budgets for core work and projects and for funding bids.

RCSS has a 25-year history of providing excellent services for carers. We are a dynamic and enterprising team with a wealth of experience, skills and talent. We are offering a fantastic opportunity for someone who has a talent for finance and experience of the charity sector. We offer training and self-development opportunities to all staff and a workplace pension scheme.

This is a part time post, 18 hours per week, based in Ilford, in the London Borough of Redbridge. Salary: £17,232 p.a. pro rata  (£33,000 FTE)

Please read the Job Description/Person Specification before completing the application.

CVs will not be accepted.

Failure to address the requirements of the Person Specification may result in applications not being shortlisted.

Due to current crisis , please note that the new closing date is Tuesday 14th April 2020, but applications will be reviewed as received so the post may be filled before the published closing date. 

HR Coordinator - Central Office

Our client is a highly respected independent charity, which together with its subsidiary, Futures, works across England and Wales to develop and deliver a range of innovative services, providing practical and emotional support to prisoners’ children and families, to prisoners, and to ex-offenders.

Position: HR Operations Coordinator
Location: Central Office, London, SE5 8UA
Job type: Full Time, Permanent
Hours: 37.5 Hours per Week
Salary: £30,000 per Annum
Benefits: Generous holiday entitlement and other benefits

Closing date for applications: 17th March, 2020
Interview date: 24 March 2020

About the role:

Following our clients recent investment in a new HR and payroll system, Our cluent is looking to recruit an HR Operations Coordinator to manage the new system enabling them to streamline their HR processes and share some information with their people about themselves and also their line managers through self-service. This is a really exciting time to join our client if you enjoy HR operations and you “get” how this technology can make processes run much more effectively for everyone.

Managing the HR Administrator and a team of volunteers, together you will provide a responsive and friendly first line of support to around 250 employees and line managers. You will oversee day to day recruitment activities, onboarding and all employee life cycle processes including the interface with payroll which is run by our finance team. This is a busy role and will suit someone who thrives on juggling multiple priorities. Our client is a flexible and developing organisation and will suit someone who likes to generate new ideas and implement changes that improve how they do things while keeping line managers on board and everything centred on the people we are here to serve.

About you:

With relevant experience in HR operations and administration, good analytical skills and a high degree of comfort with technology you will be ready for this next step in your career and excited by the opportunities this role offers. In addition, you will have sympathy with our clients mission and values, and will bring empathy and understanding when working alongside colleagues and volunteers working in challenging prison environments.

How to apply:

If you feel you meet the requirements of this role please complete an application by clicking the `apply now` button.

You may have experience of the following: Human Resources, HR Administrator, HR Co-ordinator, HR Coordinator, Human Resources Advisor, Human Resources Officer, Human Resources Administrator, Administrator, Office Administrator, CIPD, etc.

Ref: 92581

Finance Function Management

1. Ensure accurate recording and maintenance of finance data, including correct classification of income
2. Lead the preparation and development of monthly Management Accounts
3. Ensure purchase and sales ledger are maintained in line with the organisation’s policy
4. Maintain appropriate and comprehensive finance and accounting policies and procedures including payment authorisations, etc.
5. Ensure Trial Balance is reconciled and reviewed monthly, month end closure
6. Prepare and monitor cash flow forecasts for operations activity & investment proposals
7. Co-ordinate the annual budget process with the Director of Finance (DoF) and relevant staff across the organisation
8. Prepare the Annual Financial Statements and manage the External Audit
9. Ensure timely recharges are made to CBM Federation and Member Associations
10. Liaise with the DoF on all matters pertaining to Financial and Management Accounting
11. Periodic consultation with the CBM federation, including monthly and quarterly returns
12. Provide clear and accurate financial information and forecasts to the Leadership Team and other departments as required
13. Work with Programme Finance Manager to ensure correct allocation of costs, cost recovery and annual programme budgets
14. Facilitate the working relationship between Finance and the donation processing team and the desired targets

 Payroll and Pensions

1. Oversee payroll and pension process including HMRC returns.

Staff Management

1. To support and line manage Finance Officer. Conduct regular supervision meetings and annual appraisals.

General

1. Work closely with DoF to introduce a new Finance and Project Accounting System
2. Undertake range of administrative tasks as they relate to the work of the post
3. To attend staff meetings, supervision sessions, seminars, training events
4. Act as main point of contact with banks, service providers, suppliers (when appropriate) and auditors
5. Manage tax and Gift Aid issues, ensuring legal compliance and in line with best practice with oversight from DoF
6. First point of contact and ‘go-to’ person in Finance
7. Carry out other duties as required by the organisation.

Culture

1. Helping to develop and promote a culture of enthusiasm and success which reflects the ambitions of CBM UK
2. Play an active role across the CBM UK team, promoting positive working and innovation. And seek to improve working practice at all opportunities.

This job description does not provide an exhaustive list of tasks and activities, as all posts within the organisation are subject to evolution as the organisation develops and grows.

Finance Manager

This is a part-time position in Camden, London

Job Description and Person Specification for Finance Manager

Job title: Finance Manager

Location: Fairfield Playcentre, Camden Town

Salary: £22,165 per annum (£36,942 pro-rata)

Reporting to: Chief Operating Officer

Key external relationships: Accountant, Auditor, Payroll Manager, IT Provider

Hours: 21 hours per week

Play, Adventure and Community Enrichment (PACE) is a grassroots play charity based in the London Borough of Camden, providing high quality play and childcare services accessible to a wide range of families including those suffering from poverty and deprivation, to disabled children with complex needs. We’ve been servicing the local community of Camden for almost 9 years and are driven to make the lives of our local families better through fun, inclusive activities and opportunities to learn and thrive through play.

We are currently recruiting an experienced part-time Finance Manager who is looking for a position to be more than tasks to tick from a box, but for a cultural fit and for purposeful work. We are looking for a smart, motivated, fun person who is a whizz with numbers, can develop their own efficient systems from scratch, and understands that we take our work personally. Our team is cohesive and adept. Our team members are motivated individuals that help each other do remarkable things every day. We are careful to select people for our team that have demonstrated excellence through their skills, character, and background. Our people are our most important asset which is why our remuneration is competitive and have a friendly, engaging team who are open to new ideas and flexible thinking.

HR Manager

• Do you have the skills and experience to oversee the HR function in a busy creative environment?
• Are you a people person who can remain calm in challenging situations?

If you would enjoy a fast-paced environment where every day is different, you could be our HR Manger, overseeing the HR function for 65 permanent employees and 50 casual staff. You will work with senior management and Trustees to develop and implement policies and procedures in line with statutory regulations and best practice.

You will need a good understanding of and enthusiasm for promoting diversity in the workplace, strong experience in HR practice and employment law, and an appropriate level of knowledge of company and charity law. An enthusiasm for the visual arts is also desirable!

Conditions of work

• Permanent contract: full time
• Starting salary: circa £35,000 depending on experience
• Hours of work: 9.30am - 5.45pm, Monday to Friday. Work outside of these hours will occasionally be necessary as required and will be compensated for with corresponding time in lieu.
• Period of notice: 3 months

To apply

Please complete the application form and equality & diversity monitoring forms, available to download from the Gallery's website and return it to the recruitment email by midnight on Sunday 5 April 2020.

Please note that the Gallery does NOT accept CVs submitted without the supporting Whitechapel Gallery Application Form. 

WE REQUEST NO CONTACT FROM AGENCIES OR MEDIA SALES.

Job Overview

The position is a generalist HR Adviser, based with a charity in North East London. The role will include employee relations, administration of salaries policy and liaison with Payroll, advising on terms and condition of employment, maintenance of accurate HR records system, the provision of reports, updating policies and procedures, issuing employment contracts and supporting work in relation to health, safety and welfare. 

Responsibilities 

• Contribute to the design and implementation of the team’s key objectives and programmes of work 

• Act as a first point of contact for HR queries from managers and staff 

• Take overall responsibility for the HR team’s personnel records, including maintaining the HRIS

• Take overall responsibility for the monthly provision of information to Payroll

Qualifications

• CIPD qualification, or working towards

• Experience in a broad range of HR advisory work 

• Knowledge of employment law and its practical implementation

• Experience in issuing contracts of employments, amendments and ending fixed term contracts

Sir Gabriel Wood's Mariners' Home specialises in Residential Elderly Care and Korsakoff Syndrome, situated on Newark Street, Greenock. We are located in a quiet residential area of Greenock, with pleasant gardens at the front and rear of the building with just under 8 acres of land. It is one of the finest A listed buildings in the West End of Greenock with a prestigious history. It was founded by Sir Gabriel Wood's in 1850

We aim to provide the highest standard of individually tailored person centred care for the elderly, those with Korsakoff's Syndrome, Dementia & Alzheimer's, special needs, rehabilitation, short term and long term care and also end of life care with the intention to make life as comfortable, fulfilling and satisfying as possible.

Job Title:  General Manager

Responsible to:  Committee of Management

Job Specification: To take responsibility as the person-in-charge for the day-to-day running of the home.

To take Joint professional accountability in respect of the clinical management of the home alongside Care Manager.

To promote a caring environment for service users through high standards of professional practice which are conducive to the physical, emotional, social, intellectual, and spiritual needs of the service users.

To demonstrate leadership of your staff team and to act as a positive role model ensuring your presence is visible within the community of the home.

To ensure that each service user receives care appropriate to their individual need.

To manage expenditure in accordance with allocated budgets.

To ensure achievement of S.G.W.M.H  Standards by the implementation of the Investors in People Standard Principles

To implement the requirements of the recognised outcomes for Care Homes for Older People, published in accordance with Codes of Practice and ensure that all outcomes are met.

 Job Description:

Day-to-day running of the home

1. To manage the day-to-day running of the home and to act as person-in-charge.

2. To provide all relevant information and leaflets to prospective new service users and to make appointments and show them and their relatives around the home.

3. To arrange and access trial visits.

4. To assess whether the home is able to meet the personal care needs of any prospective service user and to negotiate an appropriate fee with the purchasing authority or the client or client’s family.

5. To ensure that each new service user receives a written copy of the “Terms and Conditions” of residence, a copy of the Pre-Admission Assessment and letter confirming admission to the home. Ensure that each service user and, where appropriate, their representative or carer understands them.

6. To ensure that adequate arrangements are made for the introduction and reception of new service users.

7. To investigate complaints in accordance with Care Inspectorate Guidelines and Charity Policy, take appropriate action and report to Committee of Management or the Care Inspectorate.

8. To liaise with and co-operate with Care inspectors and inspections.

9. To implement and operate the Charity Quality and Observational Tool.

10. To ensure that all data held on behalf of staff and service users is stored in accordance with the Data Protection Act.

Service User Care

1. To ensure that the emotional, spiritual, physical, medical and material needs of the service users are recognised, assessed and met.

2. To support service users in the taking of decisions in matters which affect their lifestyle.

3. To make or contribute to the assessment of needs of each service user in conjunction with the service user, relevant professional agencies and, where appropriate, the service user’s family, and develop a care plan which provides a satisfactory quality of life for that person. Ensure that all care plans are reviewed regularly and kept up to date in accordance with Care Inspectorate and Charity requirements.

4. To promote relationships which enable each service user to participate in social activities within the home and in the life of the local community to the maximum of their ability.

5. To ensure that regular relative’s and resident’s meetings are arranged. In addition, to ensure that Service User Focus meetings are held.

6. To ensure the provision of health care arrangements, which may include the ordering, recording, and where appropriate, the administration of prescribed medication.

7. To undertake regular clinical audits such as pressure ulcer, accidents and care plans.

8. To be responsible, for the efficient running of the domestic character of the home, which will include the following:

a) Planning menus with service users and Head Cook.

b) Ensuring that the dietary needs of the service users are met

c) Ensuring that good standards of food presentation are maintained

d) Ensuring that supplies are ordered

e) Ensuring that good standards of hygiene and cleanliness are maintained.

f) Planning social events/activities with service users and staff

g) Ensuring that the house has an homely feel and is tidy

h) Ensuring that fresh flowers are visible daily

i) Ensuring that background music is played throughout the day

9. To ensure the provision of care, including that which may be provided by a competent and caring relative and which may include terminal care, under the direction of the GP and with the support of the community nursing service.

Staff Matters

1. To recruit, appoint and deploy care, catering, administrative and domestic staff according to Charity Policy and Care Inspectorate requirements.

2. To ensure that there is a good communication with and between staff and to arrange regular staff and Head of Department meetings. Staff meetings should be minuted and carried out every 3 months and Head of Department meetings every month.

3. To ensure that effective induction, supervision and assessment of staff is carried out and that training needs are identified and met. Organise training sessions in accordance with Charity Training Plan.

4. To ensure that employment protection legislation is implemented.

5. To oversee staff rotas one month in advance.

6. To implement the Holiday Management System in accordance with Company guidelines.

7. To oversee and manage the preparation of payroll to ensure correct payment of staff.

8. To oversee the mentorship of SVQ  students within the home.

9. To ensure that each member of staff is aware of the Home’s policies and has recorded their awareness in the Charity documentation.

10. To enforce any disciplinary procedures and dismissals when necessary. To ensure Charity Indemnification.

11 To ensure that each member of staff is providing safe and good care for each resident by following the Charity Policy and Procedure in respect of staff supervision.

12. To provide regular teaching sessions on topics relevant to activities and residents within the home.

Premises

1. Manage any malfunction of the heating, lighting or emergency systems and ensure the security of the premises. Advise the Committee of Management  of any issues that have been addressed.

2. Ensure that the Monthly environment audit is carried out.

3. Ensure that risk assessments are carried out as per Charity and Legislative requirements.

4. To ensure that the fire regulations are complied with, ensuring that any items of risk are managed effectively. Advise the Committee of Management and Maintenance Officer immediately if there are areas of risk.

5. To ensure that legislation and regulations concerning environmental health, infection control, building control, planning and health and safety are complied with, and to advise the Committee of Management and Trustees accordingly where action is required.

6. To read the Annual Health and Safety Reviews and instigate all requirements.

7. To ensure that the standards in the kitchens meet current EHO guidelines in respect of cleanliness and regulatory guidelines

Finance

1. To be responsible for overseeing all petty cash transactions, and accurate records and auditing the funds on a monthly basis.

2. To be responsible for the monitoring and control of day-to-day expenditure within the limits prescribed by the home budget provided by the Committee of Management.

3. To ensure that service users are, whenever possible, supported in retaining responsibility of their own money and financial arrangements.

4. To ensure that, where a service user is assessed as incapable of handling their own financial affairs, that their money is handled properly and with the utmost probity and that records are kept of all financial transactions.

5. To ensure that monies collected via donations are managed correctly. Ensure that the Resident fund account requires two signatures for all expenditure. Liaise with families and residents in respect of the way the monies are to be spent.

6. To ensure that all fees are paid on time, by implementing standing order payments wherever possible.

Marketing the Home

1. To ensure good relationships are formed and maintained with Care Managers to establish open communication and continual referrals.

2. To work closely with all professionals attending the home to encourage their continuing involvement and ensure positive feedback about the home and the Charity.

3. To maintain strong connections with the community via newsletters being issued to GPs, Solicitors etc.

4. To ensure that the Client Contact Base is kept up to date at all times.

5. To complete Client Enquiry forms and Pre-Admission Finance Forms for all enquiries. Ensure that all Enquiries are followed up on a weekly basis.

6. To maintain an awareness of the current Average Fee and ensure that all new fees negotiated maintain or improve this.

8. To provide training to your Deputy and other senior staff in respect of marketing the home, showing potential clients around the home, making assessments and liaising with families in order that admissions may take place during your absence.

9. In addition to the planned events for the residents, to provide two planned occasions to extend the home’s hospitality to the local community, professionals, family and friends, as a marketing opportunity.

Personal Responsibilities

1. To act at all times in a manner that promotes the Charities best interests.

2. To act at all times in a manner which promotes harmonious working relationships with all colleagues.

3. To maintain at all times a dress code appropriate to the working environment and the Charity.

4. To undertake the Registered Manager Award and keep up to date professionally.

5. To undertake any training necessary for the completion of your duties.

6. To undertake any other duties as and when required.

7. To abide by all Charity Policies and Procedures in accordance with the Staff Handbook and Policy and Procedure File.