Team Assistant Jobs in Charing Cross, Greater London
Battersea’s Human Resources department provides expert advice, guidance and support by working in partnership with leaders, managers, teams and people across the organisation. Within the Human Resources department sits the Learning and Organisational Development (L&OD) Team that works strategically to build organisational capacity through delivery of our L&OD Strategy. L&OD works in partnership with the organisation, developing solutions that are aligned to our mission and strategy and are a good fit with our culture and people, combining face to face and digital learning experiences.
The L&OD Coordinator will play a key part in a team who are passionate about culture and people development are trusted throughout Battersea. They will take responsibility for the co-ordination, planning and administration across the L&OD Team, acting as a first point of contact for all queries ensuring a responsive and customer focused service. They will provide timely and accurate coordination of activities across all areas of the L&OD function, and will have excellent organisational and communication skills, have a pro-active and professional approach and work effectively within a team and with stakeholders.
The ideal candidate for this role will be someone with experience of working in a fast-paced coordinator and/or administrative role in human resources, learning and development or organisational development, with a high level of accuracy and attention to detail.
What we can offer you:
In return for your commitment to our cause and to recognise the value of our employees, Battersea offers a range of benefits to support the wellbeing of our employees. These include:
- 28 days of annual leave (plus 8 days paid public holidays) per year
- Discounted gym memberships and cycle to work schemes
- Employee Assistance Programme and access to Wellbeing Resources.
- Generous pension contributions – up to 10% employer contribution
- Free healthcare cash plan, where you can claim for a range of treatment including dental, optical, physiotherapy, chiropody and acupuncture every year.
- Annual interest-free season ticket loans
We are also committed to providing learning and development to our employees. During your time with us, we provide support for your professional and career development, including access to digital and in-person training programmes, leadership and management training, mentoring and much more.
Our hybrid working model:
We operate a 50% onsite hybrid working model, with our office-based staff splitting their time between site based and home working. This enables our office-based staff to balance the benefits of home working with onsite collaboration and maintaining a connection to our cause.
Diversity and inclusion:
At Battersea, we are committed to developing and supporting a diverse workforce and inclusive culture in all aspects of our organisation. We aim to ensure that this pledge, reinforced by our values, is embedded in our day-to-day working practices and our work together.
By hearing from and valuing different experiences, perspectives, and contributions, we know we can provide the best expert care for every dog and cat who needs us. We welcome and encourage applications from people of all backgrounds, particularly those from diverse ethnic communities and people with disabilities, who we know are currently underrepresented in our workforce.
As a Disability Confident Committed Employer we will ask about any adjustments you may need at application and/or interview stage, and if you are offered a role with us, we’ll talk to you about any workplace adjustments you may need to help you perform at your best.
More about us:
At Battersea, we aim to never turn away a dog or cat in need of help. We give each one lots of love, expert care and get to know their characters and quirks so we can find them a new home that’s just right for them. Join us and help us be here for every dog and cat, wherever they are, for as long as they need us.
Closing date: 23rd June 2024
Interview date(s): 27th June 2024
For full details, please download our recruitment pack.
To apply for the role, please click the button below. All applications must be submitted before the closing date advertised. We reserve the right to close the vacancy early if a high volume of applications is received.
The client requests no contact from agencies or media sales.
BACKGROUND
The Helen Bamber Foundation (HBF) is a pioneering Human Rights charity supporting refugees and asylum seekers who are the survivors of trafficking and torture, including gender-based and ‘honour-based’ violence. Recognising the complexity of each client’s suffering and needs, the Foundation provides specialist medical consultation, therapeutic care, legal protection and practical support to survivors of human rights violations by helping men, women and children heal the emotional and physical damage they have suffered through torture, trafficking or other forms of cruelty. We take the learning from our work to develop partnerships to increase survivors’ access to services, and use the learning generated by our clients and partners to drive system change.
Since August 2020, Asylum Aid has been part of the Helen Bamber Foundation Group. Asylum Aid operates as an independent charity, led by its own Executive Director within the group structure, and is ambitious about growing its impact and reach in the future to ensure protection from persecution for those who need it. For over thirty years, Asylum Aid has been providing legal representation to some of the most vulnerable people seeking asylum. It has built an expert service, delivering vital and life-saving services in some of the most complex legal cases, with a particular speciality working with unaccompanied children, survivors of trafficking, torture or other forms of human cruelty, and stateless people. In this role you will support both charities alongside the CEO, Executive Director of Asylum Aid and Senior HR and Operations Officer.
OVERVIEW OF THE ROLE
The Head of People is a new role for the organsiation and you will be joining us at an exciting time, as we are moving into new offices and seek to drive forward our new 2025-2030 strategy. This role will play a pivotal role in implementing our objective to be an employer of choice. maintaining and evolving our strong team culture, and strengthening our position as leader in evidence based management and leadership practices. In this role you will be supported to develop the capacity, capability and human resource systems of the organisation to achieve impact at scale with a strong and effective team and will work in close collaboration with the CEO, the members of the Executive Leadership Team and Management Team as well as the Senior HR and Operations Officer.
You will provide leadership in developing and implementing our People and Culture strategic objectives. Some of your immediate priorities will be undertaking a review of our current policies and systems, preparing for our Pay and Benefits Review and setting up a Wellbeing Review and Consultation. You will also be asked to undertake a review of our equality, diversity and inclusion policy and the accompanying anti-racism action plan. You will bring your expertise in people and human resources to help secure the organisation’s long-term sustainability and impact.
It is an exciting time to be joining us and you will help ensure we build upon our success to date to increase impact, income and team satisfaction. We would like to hear from you, whatever your background. We do not believe that prior charity experience is necessary for this role, please do apply if you believe you have the skills, experience and confidence to make a people and strategic contribution to our ambition to grow impact with our team.
EQUAL OPPORTUNITIES
The Helen Bamber Foundation is an equal opportunities and Living Wage employer. We are committed to attracting and recruiting diverse candidates as we are keen to make sure that our staff, trustees, volunteers and ambassadors reflect the communities we serve and the wider community we work in at every level within the organisation. We particularly welcome applications from those from Black, Asian, Minority-Ethnic, refugee and migrant backgrounds.
RECRUITMENT PROCESS
Please note that you will require the right to work in the UK and the successful candidate will be offered the job subject to suitable references and a DBS check. If appointed, you will be required to give your consent to HBF to receive regular updates on your criminal records status throughout your employment.
Please submit an up to date CV and a covering letter, no longer than 2 pages, by 9am on 1st July 2024 by outlining your relevant skills and experience, as well as how your previous experience that matches the listed responsibilities and person specification. Please state in your covering letter when you would be available to start the role. Longlisted candidates are scheduled to be invited to a short introductory interview of 15 minutes on the 9th or 10th July. Shortlisted candidates are scheduled to be invited to interview in the week commencing 15th July and will be conducted either in person or where needed via Zoom.
We particularly welcome applications from those from Black, Asian, Minority-Ethnic, refugee and migrant backgrounds.
If you have any questions or would like to speak to someone about the role please contact Kerry Smith, Chief Executive Officer.
We give Survivors of trafficking and torture the strength to move on.
The client requests no contact from agencies or media sales.
Purpose of role
To manage the annual programme of the PPA psychoanalytic psychotherapy qualifying training and the Advanced Clinical Course. To promote and grow the trainings. To manage the budget and collect and report on performance management data. To track all trainees’ progress, to ensure the smooth running of all elements of the teaching provision and to liaise and work in collaboration with the PPA training committee (TC), curriculum committee (CC), selection committee (SC) and post graduate committee (PGC).
Accountable to
The post will be line managed by the office manager will be accountable to and work in close collaboration with the committees of the PPA.
Key responsibilities
1) To oversee and manage the delivery of the annual programme of the PPA trainings in collaboration with the TC and PGC.
a) Booking clinical, theory and group seminar leaders in collaboration with TC and PGC.
b) In liaison with the Director of Marketing, Communications and Engagement place adverts for supervisors, teachers, and group leaders as appropriate.
c) Ensure that trainees and TC have an up-to-date list of Training Analysts, Training Supervisors and Approved Therapists
d) Room booking for all aspects of the programme.
e) Annual review, update and production of handbooks and all written materials for course.
f) Collaboration with the library to track reading list production.
g) To be the first point of contact in cases of emergency.
h) To collect, collate and report on trainee feedback.
2) To oversee the annual trainee selection for the trainings.
a) To be the first point of contact for potential applicants, giving out appropriate information about the trainings and passing appropriate inquiries onto the training advisors.
b) To liaise with interviewers and arrange trainee selection interviews.
c) To attend selection week/day process.
d) Collate information on the number of applicants and successful candidates and report to TC.
3) To support the TC in the monitoring and management of trainees’ progress throughout their training.
a) To record which tutors have been assigned to trainees in collaboration with training committee.
b) To receive monthly updates from training tutors, collate and report to TC as required.
c) To manage collection and evaluation of all feedback from trainees and seminar leaders and send as appropriate to the training committee.
d) To find readers and markers for final clinical papers and arrange dates for reading ins.
4) To promote and grow the trainings.
a) In collaboration with the Director of Marketing, Comms & Engagement to develop and implement a marketing plan for PPA trainings.
b) To work with the Events Officer to promote the trainings at bpf open days.
c) To liaise with the PPA newsletter editor to ensure the production and circulation of the newsletter and to communicate with the Membership Officer about any PPA items for the bpf newsletter.
d) Ensure consistent messaging about PPA trainings across internal and external communications.
e) To have oversight of the cycle of reaccreditation with the BPC.
5) To ensure effective administrative and financial management of PPA trainings.
a) To take lead on ensuring all communication with trainees is up to date including collection of fees, sending out handbooks, curriculums, all training materials, and dates.
b) To work with the Director of Corporate Services to oversee and maintain budgetary control of both trainings.
c) To work with the Director of Corporate Services to provide management reporting data.
d) To collect and report on data collection of protected characteristics.
e) To provide budget updates to the training committee.
f) To recommend and implement improvements to PPA training admin systems and processes.
g) To manage all payments from trainees and to teaching staff.
6) To work with all PPA committees to maintain the functioning and growth of the PPA association.
a) To attend TC meetings, PGC meetings, bpf Heads of Trainings meetings and any other meetings to ensure the smooth running of the committees and clear communication between committee members.
b) Organise and oversee the termly PPA reading group and other social events in collaboration with the Events Officer.
c) Encourage and grow PPA members’ events in collaboration with the Membership and Engagement Officer.
7) General
a) Any other activities deemed appropriate by the CEO and Office Manager.
b) Supporting office colleagues with other trainings when necessary.
c) Working collaboratively with the whole bpf staff to ensure the smooth running of all bpf training and membership activities.
d) Being part of the office duty system.
e) Adhere to bpf policies and procedures.
This job description is intended as a guide and is not an exhaustive list of the duties and responsibilities of this role. Such duties may vary from time to time without changing the general character of the post or the level of responsibility entailed.
This job description and person specification may be subject to review from time to time in conjunction with the postholder.
Person specification
Qualifications
Good level of general education.
Experience
· Significant experience in an administration role, preferably in a client/customer-facing role, and ideally in a training, education, or membership environment.
· Knowledge of higher education or professional healthcare training, in relation to psychotherapy or counselling desirable.
· Experience of managing budgets desirable but not essential.
· Knowledge of financial and invoicing procedures desirable but not essential.
Knowledge, skills and abilities
· Excellent verbal and written communication skills, including the ability to compose communications to a wide range of professionals, and to take accurate minutes.
· Good general computer literacy including competency in Microsoft Office, databases, Zoom and Microsoft Teams, and the ability to be self-supporting.
· Able to understand the complexities of working in a membership organisation.
· Excellent organisational and time management skills.
· Able to work independently and be proactively as well as able to exercise judgement about when to draw on colleagues’ expertise and ask for assistance.
· Methodical with good attention to detail.
· Able to use initiative and continue to think under pressure when faced with sensitive interactions.
· Ability and commitment to maintain strict confidentiality.
The client requests no contact from agencies or media sales.
Are you a skilled communicator with a desire to make a difference to the lives of workers, both in the immediate term within their communities, and in the longer term by shaping the research and policy landscape?
If this sounds like you, and you have a mixed skill set that includes some or all of; communications ( internal and external ), project management, grant-making, programme delivery and stakeholder management, then we are keen to hear from you.
About us
Formed from the legacy of the 35 Hour Week Campaign, The Alex Ferry Foundation is a UK grant-maker focused on the future of work, trade unionism and supporting communities.
We believe that good work is an essential part of a good life. Therefore, we want to see a world in which workers and their communities are treated with dignity and respect and where they are empowered both in and beyond the workplace to live long, happy, and healthy lives.
We aim, through the funding of research, to ensure a better future for workers, and through the funding of local initiatives, to ensure a better present for their communities.
In our research funding we are focused on: shorter working time, a worker-led just transition, the role of technology and the future of trade unionism.
In our community funding we are focused on: initiatives and organisations providing value at the local level and who might otherwise struggle to secure financial support.
About the role
Working within our small, dynamic staff team, this role will primarily provide support to the Executive Director in the following areas: communicating the work of the foundation to key stakeholders; lead on and maintaining relationships with trade union groups; driving forward our community grants programme, demonstrating the policy, research and campaign impact of the foundation; general strategic and managerial deputisation.
The role would suit a communications or programmes specialist who is comfortable working flexibly across a number of briefs as befits a small and adaptable organisation. A successful candidate will need to demonstrate an affinity with, and understanding of, the work of the foundation, a flair for messaging, both in print, digitally, and in terms of design, and an administrative and motivational rigour capable of driving forward multiple grant-making programmes with complex timelines.
The role can be either home or office based, but candidates must be willing to spend at least three days a month in our London office.
About you
You will have:
- A commitment to the Foundation’s vision, mission, and values, and to the broader cause of labour rights and trade unionism.
- Excellent written communication skills, including writing content for different media (website, consent emails, social posts). Ability to absorb and convey complex issues succinctly, in an accessible format, and tailored to different internal and external audiences.
- Excellent verbal communication skills in order to present compelling and persuasive cases to, and achieve buy-in from, internal team members and external stakeholders
- High standard of accuracy and attention to detail.
- Able to multitask and to work at pace to meet tight deadlines.
- Time management, organisation and project management skills are essential, as well as the ability to plan ahead.
- Strong interpersonal skills, confidence, and the ability to work, communicate and listen effectively at all levels internally and externally with partners and senior stakeholders.
- Proactive, solution-focussed, innovative, and self-motivated individual with a can-do attitude, able to think laterally and creatively about opportunities, projects, and design.
- A team player, able to work both on own initiative and as part of a team.
- Excellent digital skills and knowledge of current and future trends in digital and technological solutions.
- Excellent numerical skills with the ability to understand and present communications key performance indicator data.
- Knowledge of GDPR regulations, as well as integrity and discretion over confidential information.
Initial interviews will be held in the week commencing the 22nd July in London.
If you would like to be considered for this role, please send a CV and a covering letter ( no more than two pages) outlining your suitability and experience.
The client requests no contact from agencies or media sales.
About us
We’re Breast Cancer Now, the research and support charity. We’re the place to turn to for anything and everything to do with breast cancer. However you’re experiencing breast cancer, we’re here.
The brightest minds in breast cancer research are here. Making life-saving research happen in labs across the UK and Ireland. Support services, trustworthy breast cancer information and specialist nurses are here. Ready to support you whenever you need it. Dedicated campaigners are here. Fighting for the best possible treatment, services and care for anyone affected by breast cancer.
About the role
An exciting opportunity has arisen to join a lively, dynamic and driven fundraising events team. Over the last decade, Breast Cancer Now has built up a strong events function community fundraising and events currently accounting for nearly a quarter of the charity’s overall voluntary income.
We’re now looking for an events officer to play a key role within the team. You’ll lead on the delivery of a range of events including runs, triathlons, cycles, treks and overseas challenges, with a focus on growing income and engagement. Your role will also help to drive us forward as the go-to charity for challenge events by providing an excellent supporter experience.
About you
We’re looking for someone with a real drive and a passion for charity events fundraising. You’ll be delivering your own portfolio of events including recruitment of participants, development of supporter journeys and stewardship communications to meet net income and supporter retention targets.
We’re a dedicated team with our supporters at the heart of what we do. If you have experience and interest in delivering events and building relationships with supporters, then this could be the role for you.
Job description and benefits
The job description and our attractive benefits package are available for you to download.
Primary location of role and hybrid working
This role is primarily based in our London or Glasgow office. However, our hybrid working model allows full-time staff members to work up to 3 days per week at home.
When applying
We hope you choose to apply for this role. In support of your application, you’ll be asked to submit your anonymised CV and a supporting statement. When applying please ensure you refer to the essential criteria on the person specification and clearly provide as much information as possible with examples to demonstrate how and where you meet the criteria. If you’ve any questions regarding this role please contact The Breast Cancer Now Recruitment Team in the first instance.
Our commitment to equity, diversity and inclusion
We’re committed to promoting equity, valuing diversity and creating an inclusive environment – for everyone who works for us, works with us, supports us and who we support.
Closing date 9am on Friday 21 June 2024
Interview date Week commencing 1 July 2024
Marie Curie is the UK's leading end-of-life charity. We are the largest non-NHS provider of end-of-life care in the UK, the only provider across all 4 nations, delivering community nursing and hospice care across the country, while providing information and support on all aspects of dying, death, and bereavement. Our leading research pushes the boundaries of what we know about good end-of-life, and our campaigns fight for a world where everyone gets to have the best possible quality of life while living with an illness they're likely to die from.
Responsible to the Director of Estates, Facilities, Sustainability and Safety, you will be responsible for the development of our Facilities strategy and the financial achievement, operational performance and quality of Facilities services across the Charity. Ensuring the cohesive development and delivery of Facilities services for our Hospices, stores, lockups and offices in line with Marie Curie policy and government initiatives.
Working with key personnel within Estates and the wider Marie Curie community, you will manage the effective integration of environmental, energy, water and carbon management best practices into all activities undertaken across Marie Curie. This will include devising and implementing strong mechanisms to ensure uniformity of standards and service delivery across the organisation taking into account contractual and regulatory differences across the four nation
This is an ideal career opportunity for an individual with extensive Facilities management experience with strong knowledge and awareness of sustainability and carbon reduction and how these can be applied in Property and Facilities management. This is your opportunity to promote and provide an environmentally sustainable organisation, fit for the patients and their loved ones that we ultimately serve.
Additional Criteria for Success:
- Soft FM and hard FM experience at senior level, gained from working in a complex multi-site environment.
- Experience working in a health/community/ social care (highly regulated) environment. You will need an understanding /knowledge of the Care Quality Commission requirements and other UK care regulators.
- Professional experience of sustainability issues in the private or public sector, as well as experience in the management of an EMS and undertaking audits.
- Experience in managing national contracts, including planned and reactive maintenance contracts.
- Professional qualifications in Facilities Management, Environmental Science, Sustainable Development or other related subjects are desirable.
- Proven ability to lead, motivate and develop staff. You will be responsible for a team of x 3.
Please see the full job description here:
Application & Interview Process
- As part of your online application, you will be asked for a CV and covering letter. Please review both the advert and job description and outline your most relevant skills, experience and knowledge for the role.
- Close date for applications: Sun 30th June
- Interviews/assessment: w/c 8th July
Salary: - c60k dependent on skills, knowledge, and experience.
Contract: Permanent
Based: This role is predominantly home-based and can be based anywhere within the UK. You will be expected to travel to our sites across the UK occasionally. For those within commutable distance to London, you will have the option of working flexibly between home and in our modern open plan offices in Embassy Gardens
Benefits you'll LOVE:
- Flexible working. We're happy to discuss flexible working at the interview stage.
- 25 days annual leave (exclusive of Bank Holidays)
- Marie Curie Group Personal Pension Scheme (we will match your contribution up to 7.5%)
- Loan schemes for bikes; computers and season tickets
- Continuous professional development opportunities.
- Industry-leading training programmes
- Wellbeing and Employee Assistance Programmes
- Enhanced bereavement, family friendly and sickness benefits
- Access to Blue Light Card membership
- Subsidised Eye Care
Marie Curie is committed to its values, which underpin our work. We take stringent steps to ensure that the people who join our organisation through employment or volunteering, are suitable for their roles and are committed to safeguarding all our people from harm. This includes our staff, volunteers and all those who use or come into contact with our services. We are dedicated to creating not just a safe place to work but also a supportive and rewarding one.
We are committed to a world where everyone can thrive and fulfil their potential. We are devoted to the social justice imperatives and organisational benefits of full diversity, inclusion and equity in the workplace, and are a Stonewall champion. We actively encourage and welcome applications from candidates of diverse cultures, perspectives and lived experiences.
We're happy to accommodate any requests for reasonable adjustments. Please email any requests to [email protected]
We are delighted to be working with an international animal charity to find a Supporter Service Executive who speaks fluent German and English to join their passionate Supporter Experience Team.
As Supporter Service Executive, you will be the first point of contact for the charity in Germany and throughout Europe, engaging supporters by phone, email and letter to provide excellent supporter experiences. You will be responsible for managing and processing donations from multiple channels to the CRM, importing data and tracking donations, merchandise orders and legacy income as well as working closely with the local gift processing company to ensure efficient banking and acknowledgement of donations.
This fully remote role offers a wonderful chance to work with a strong collaborative team across the globe and contribute to a passionate, progressive and dynamic organisation.
To be an excellent Supporter Service Executive, you will need:
- To speak fluent German and English (extra languages are a bonus)
- Experience in donation and data processing or customer service
- Excellent attention to detail
- Excellent communication skills, both written and verbal
Salary: £ 29,000
Contract: Permanent
Location: Remote
Closing date: ASAP
If you would like to have an informal discussion, please call Chloe on 02030 062787 or email your interest along with your CV to [email protected].
Ashby Jenkins Recruitment is a specialist charity recruitment agency, we use our extensive sector knowledge and experience to match candidates to the most suitable roles. We take a relationship-led approach to recruitment, working ethically, and supporting people to find their perfect role within the not-for-profit sector.
We are passionate about improving equality across the sector, you can read more about our commitment to diversity here.
If enough applications are received the charity reserves the right to end the application period sooner.
Senior Facilities Officer - Project Management
Salary Range: £34,362 - £40,089 per annum
Hours: 35 hours per week
Location: St James’s Square, London SW1
Closing date: 8th July 2024 @ 9:00am
About The London Library
The London Library is one of the UK’s greatest literary institutions, providing a centre of creativity, inspiration, and ideas for 180 years. Well-known members and frequent borrowers have included Charles Dickens, Charles Darwin, George Eliot, Bram Stoker, Rebecca West, Virginia Woolf, Angela Carter, Daphne du Maurier, HG Wells, TS Eliot, Stanley Kubrick, and Ian Fleming. Current writers in membership include Kazuo Ishiguro, Raymond Antrobus, Simon Schama, Hallie Rubenhold, Tom Stoppard, Antonia Fraser, Jessie Burton, and Sarah Waters. Nearly all of its collection of around one million books can be borrowed, it offers a vast eLibrary and invaluable postal loans service. It is a home for everyone who loves the written word.
The Library is a registered charity and championed by its President, Helena Bonham Carter CBE.
About the role
The London Library is planning a major, multi-year building project and is looking for a Senior Facilities Officer - Project Management to work within the Buildings and Facilities Management team to help support and deliver the project.
As part of a small, hands-on team, this new role will also support the Library’s maintenance and improvement programmes, arranging contractor works and providing liaison with colleagues across the Library. The post reports to the Buildings & Facilities Manager. Some weekend and out of hours working will be required.
About you
You will hold an appropriate formal qualification within a relevant discipline, with previous experience of facilities project management, preferably in the charity, cultural or not-for-profit sector. A proven background in either FM or managing numerous refurbishments and maintenance projects is essential, along with experience of working in construction and maintenance environments, understanding and compliance of H&S law and construction regulations.
Experienced in managing budgets and project finance, the ability to build client and stakeholder relationships using exceptional inter-personal and communication skills, with a collaborative approach to achieving organisational goals on time, whilst working accurately and methodically, are all a must.
You are pleasant, approachable, welcoming, helpful, and responsive even under pressure, willing to turn a hand to whatever needs doing on occasion, with a flexible approach to working hours, including out of hours cover.
We are a friendly, hardworking team and a welcoming workplace. We aim to be as inclusive and equitable as possible and can discuss specific adjustments and access needs to help make this role fit for you.
If you are excited by the opportunity to use your skills to develop The London Library, we would love to hear from you. To apply please visit our website via the link and complete the online application form.
The Library welcomes applications from all sections of the community. All applicants will be considered on the basis of their merits and abilities for the post. Please note we are unable to consider candidates without a current right to work in the UK.
HR Administrator
Would you like to work in a dynamic forward-looking organisation, where you can help to advance, promote, and maintain high standards of practice of psychotherapy and psychotherapeutic counselling for the benefit of all?
Position: HR Administrator
Location: London/Hybrid
Contract: 6-month fixed-term contract
Hours: Full and part time hours considered
Salary: £29,624 per annum (FTE) (pro rata for part-time hours)
Closing Date: 24th June 2024
Please note we reserve the right to close the vacancy once we have received sufficient applications, so we encourage you to apply as early as possible.
About the Role
Join this exciting charity as an HR Administrator, supporting cross-functional teams to embed exceptional HR and employment practices. You will be the first point of contact for HR administrative enquiries, ensuring smooth onboarding and offboarding processes, maintaining GDPR compliance, and providing general administrative support. If you have a passion for helping others and excel in tasks requiring thoroughness and precision, apply today as a key part of our team dedicated to promoting and advancing psychotherapy.
Key responsibilities include:
- Support the HR manager and wider teams with recruiting staff, workers, contractors, and volunteers as required, focusing on workers and volunteer posts.
- Coordinate the onboarding and offboarding processes for workers and volunteers, including collecting and processing the necessary documentation, verifying background checks and references, and ensuring compliance with company policies and regulations.
- Prepare letters of engagement and contracts for workers and volunteers, ensuring accuracy and compliance with legal requirements, and alignment with company policies and procedures; draft addendums as needed.
- Maintain GDPR compliance by securely managing and protecting worker data, obtaining necessary consent, maintaining accurate records, and appropriately deleting employee data per GDPR regulations.
- Ensure all induction and training activities and progress reviews are completed, recorded, and added to the HR system per company policies and procedures.
- Ensure timesheets and time-off requests are received, recorded, and where necessary, added to the HR system per company policies and procedures.
- Monitor non-active workers, track contractual obligations, and update HR records as needed to reflect changes in employment status. Support colleagues with the relevant off-boarding processes.
About You
As HR Administrator, you will be confident in using various technology and software applications, including emails, documents, spreadsheets, and video calls. You will be adept at working independently, making informed decisions, and taking ownership of tasks and projects.
You will need to have the following skills and experience:
- Minimum of 2 years experience in providing high-level administration and support.
- Experience using software for managing data and records, e.g. HRIS (Human Resources Information System).
- Working knowledge of recruitment, contracts, onboarding practices, timekeeping, and General Data Protection Regulation (GDPR).
- Meticulous attention to detail, accuracy, and discretion in handling confidential documentation, records, and personal information.
- Strong communication skills, both written and verbal, with experience in collaborating with remote team members and stakeholders.
About the Organisation
The employer is the leading professional body for psychotherapists and psychotherapeutic counsellors. Alongside professional support for our members, we are the leading research, innovation, educational and regulatory body working to advance psychotherapies, and emotional and mental wellness for the benefit of all.
This is an exciting time to join as the organisation is currently consulting on a new organisational strategy, to be launched in autumn 2024.
You may have experience in areas such as Human Resources Assistant, Personnel Assistant, HR Administrator, HR Assistant, Personnel Assistant, Personnel, HR, Human Resources, HR Coordinator, Human Resources Coordinator, Admin, Administrator, Administration, Recruitment, L&D, Learning and Development etc. #INDNFP
PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
An exciting position has arisen for an initiative-taking, enthusiastic and well-organised individual to join the Charity team at Barking Havering and Redbridge University Hospitals NHS Trust. (Working title King George & Queens Hospital Charity)
This is a dual responsibility role, and the postholder will be at the heart of all charitable activities as part of the fundraising team. We are seeking excellent secretarial skills to assist the Head of Fundraising with essential governance paperwork, and a keen aptitude for database interrogation, as well as leading with the day to day administration for the charity team. The role will also allow your creativity to shine through, as we expect everyone in the team to work together on creating events and campaigns.
The postholder will be confident to line manage other team members, and highlight charity activity to the executive board via written committee papers, and face to face/Teams meetings.
We are searching for an effective communicator able to converse at all levels across the organisation, and confident to attend both internal and community meetings to encourage charitable giving.
This is a pivotal role in our charity. You will have the responsibility for a range of financial income platforms which need to be accurately transcribed to the administrator, and the charity accountant
The client requests no contact from agencies or media sales.
Who we are:
Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background.
Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen.
We place strong emphasis on long-term development projects that build the capacity of local people to help themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.
Summary of the role:
This role is crucial in supporting the Head of Strategy in developing the organisational strategy and operational plans, making sure that everything stays on track.
This will include assisting in monitoring the progress of strategic planning, planning workshops to facilitate internal communication and learning, but also supporting in routineday-to-day tasks including scheduling, managing the flow of, filing, archiving and securing of important/confidential information, facilitating smooth and effective communication with relevant stakeholders and by providing administrative support on small-scale projects.
We need someone who is a quick learner, proactive, and can adapt quickly. Your work directly impacts the future strategic direction of Muslim Aid.
About the Role:
- Assist in the development and implementation of organisational strategies and plans.
- Support in the monitoring of key deliverables against identified indicators in the operationalisation of the strategy, including effective coordination with relevant departments to ensure milestones are met.
- Undertake small-scale project work including researching, analysing and recommending next steps.
- Where necessary, read, research, and summarise documents, reports, and articles, advising the Head of Strategy on current sector developments.
- Develop a thorough understanding of Muslim Aid's work areas in order to ensure strategic linkages/appropriate dissemination of information or assignment/follow up of actions.
- Analyse data and metrics to provide insights and identify opportunities for improvement or innovation
About You:
To be successful in this role, you will need:
- Educated to Bachelor’s degree level.
- Experience of organising and coordinating meetings and events.
- Ability to manage your time and prioritise tasks to meet deadlines and maintain a structured workflow.
- Ability to create, organise, and maintain both physical and digital records, ensuring easy retrieval and secure storage.
- Ability to effectively communicate with team members and all stakeholders to relay information and ensure alignment on goals and objectives.
- Ability to be flexible and adaptable to changing priorities and be able to quickly adjust plans and schedules as necessary.
Why you should apply:
Join us as a Strategic Support Officer and play a crucial role in driving our strategic initiatives. Facilitate stakeholder communication, manage strategic documentation, and assist in research and analysis to advance Muslim Aid’s mission. Ready to make a difference? Apply now!
Benefits you will enjoy working for us:
- 37 days holiday (including Bank Holidays and Privilege days)
- Hybrid working
- Paid time off for medical appointments
- 2 hours lunch break on Fridays
- Time off in Lieu (TOIL)
- Pension Scheme
How to apply:
To apply please submit your cover letter (no more than 1 page) and CV.
The College is seeking to appoint a Safeguarding Administrator and Deputy DSL to support the delivery of high-quality pastoral care in the School, liaising with and working alongside the pastoral care team. The Safeguarding Administrator will be a Deputy Designated Safeguarding Lead and will liaise with external agencies as required.
The successful candidate will provide a high level of comprehensive administrative support for the safeguarding and pastoral care team. You will be a competent IT user with excellent communication and interpersonal skills. The ideal candidate will be highly organised along with time management skills and the ability to prioritise and react with competing demands. Familiarity with current safeguarding and child protection legislation in the UK would be desirable as well as experience of working within a multi-agency or educational environment.
St Peter's is a vibrant, inclusive and growing church in the modern catholic traditon of the Church of England. We seek a part-time administrator to help day to day administration, hold relationships with the hirers of our spaces, and help to oversee our growing programme of social, outreach, and fundraising events.
Job Title: Parish Administrator & Events Co-ordinator
Report To: The Vicar, Fr Simon Cuff
Employer: PCC St Peter de Beauvoir
Hours: 14 hrs per week: Flexible by prior arrangement (e.g. 2 Weekdays 9 – 4.30, or 4 Weekdays 10 – 2, allowing for 30 minutes lunch.)
Salary: £12,000 p.a. plus Workplace Pension
Closing date for applications: Friday 21st June 2024 5pm
Main purpose of Job:
Management of day-to-day parish activities including the general administration of the Parish Office, the running of all church operations, including building, fabric, communications, and the organisation of social, outreach and fundraising events (including publicity and marketing) that support the life and ministry of this diverse, vibrant and inclusive church in the modern catholic tradition of the Church of England.
Context:
St Peter’s is the parish church of De Beauvoir Town. We are located in the Borough of Hackney, close to Haggerston Overground station and accessible by a number of cycle and public transport links. De Beauvoir Town is a vibrant and diverse community, with a strong sense of local identity with St Peter’s at its heart. St Peter’s reflects the diversity of its local community. The centre of our life together is our weekly eucharist, at which people of all ages and backgrounds gather around the altar.
We seek a Parish Administrator & Events Co-ordinator who will help us continue to grow as a community space as we seek to increase our revenue from available spaces to hire and increase our activity in terms of marketing, communications and events, as part of our mission alongside our local community. You will join a growing and supportive team to work alongside including the Vicar, PCC members, Music Director, Financial Assistant, and others to help St Peter’s fulfil its mission to be a Church which worships, nurtures, and takes action!
Main Duties and Responsibilities & Person Specification:
The Parish Administrator & Events Co-Ordinator is a key person in the life of St Peter’s who works closely with the Vicar, Treasurer, Director of Music, Churchwardens, PCC, regular volunteers and the wider community of De Beauvoir Town. This role is both administrative and a key personal contact for the many individuals and groups in the life of St Peter’s.
Person Specification
Knowledge, skills and abilities
Essential:
- Excellent organisational skills with experience of administration
- Excellent verbal and written communication skills
- Financially confident
- Excellent IT skills with working experience of Microsoft 365 (Word, Outlook, Excel, PowerPoint)
- Working knowledge of General Data Protection Regulation (GDPR)
- Working experience of digital communication systems including email marketing tools, websites, and use of social media
- IT Skills – familiarity with (or willingness and capacity to learn): InDesign software and use of cloud-based storage systems, such as Google Drive; Finance Software for Churches and Charities or similar accounting software; WordPress or Squarespace.
Desirable:
- Previous experience working in a church context
- Experience of the faculty process in the Church of England
- Project and event-planning experience
Personal Attributes:
- A welcoming, mature and sensitive manner in dealing with members of the public, and in fostering good working relationships with staff and church officers, volunteers and other regular contacts.
- A capacity to work on your own and as part of a team, confident to take the initiative
- The ability to handle multiple tasks, prioritise and work to deadlines
- Ability to remain solution focussed and work efficiently
- A proactive can-do attitude
- Excellent verbal and written communication skills
- A commitment to the values of St Peter’s as a Church in the modern catholic tradition of the Church of England
Place of Work: St Peter de Beauvoir Town, Northchurch Terrace, N1 4DA.
Salary: £12,000 p.a. for 14 hours pw. plus workplace pension
Probationary period: 6 months
Holidays: 12 days, plus bank holidays (and week between Christmas and New Year)
Notice Period: 1 month
Review: An annual review
Interview Date: week beginning 23rd June 2024
Paid induction days: (up to two of 18th, 23rd, 25th, 30th July)
Start date: week beginning 22nd September (flexible by discussion)
This role will require an enhanced DBS check and Safeguarding Training (Basic Awareness and Foundation level) online via the Diocese of London. St Peter’s is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All post holders and volunteers are expected to share this commitment.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Job Title: Finance Officer
Must have: Full right to work in the UK (if you don't have this we unfortunately won't be able to consider you for this role but we encourage you to look at our other global opportunities on our careers page)
Reporting to: HQ Finance Manager
Hours: 37.5 per week
Principal Location:London, hybrid with a minimum of 3 and an expectation of 4 days in the office per week.
Background:
Street Child believes that every child deserves the chance to go to school and learn. Our projects focus on a combination of education, child protection and livelihood support to address the social, economic and structural issues that underpin today’s education crisis. We partner with local organisations and communities to deliver our locally rooted programmes, using evidence to drive learning and the refinement and scale up of programmes to create maximum impact for the most children at the lowest cost. We pride ourselves on being willing to go to the world’s toughest places where others won’t, including remote, hard-to-reach areas and fragile, disaster-affected states across sub-Saharan Africa and South Asia. Since 2008 we have helped over 250,000 children to go to school and learn and supported over 25,000 families to set up businesses so they can afford the cost of educating their children.
Part 1: Role Purpose:
This role is a key member of the busy HQ finance function. Although the role is primarily focused on the HQ finances, the role operates within the context of Street Child as a global charity and so also has interaction with the global finance team. The role offers the chance to work across a number of finance functions, and some of the subsidiary charities. It is essential that the applicant can juggle the complexities of a busy role with has varied work priorities. Key stakeholders are the HQ Finance Manager, Finance Director and the HQ based fundraising team. The role works alongside the Finance Assistant and plays a role in oversight and coaching of this role.
Part 2: Key Responsibilities:
1) (40%) Deliver all functions related to Accounts Receivable
- Ensure that all income from a variety of different sources is correctly and accurately recorded in the finance system and CRM (which is under development) on a weekly basis.
- Supporting with work on accounts receivable including accessing, downloading and saving in a systematic manner reports from donor portals, bank account and other sources.
- Working with colleagues in Fundraising to analyse and code income reports in Excel and uploading it to the Finance system on a timely basis, at least weekly. Following up on how to code any income which is not allocated to a source.
- Working closely with colleagues in Fundraising to ensure prompt collection of outstanding balances from customers, and sending out monthly debtor balance statements.
- Raising donor invoices and requests for payments, and issuing donor receipts.
- Income and customer account reconciliations and revaluations.
- Any other responsibilities relating to Accounts Receivable.
2) (20%) Lead the Accounts Payable process
- Whilst the Finance Assistant is responsible for all payments, the Finance Officer has a lead role in ensuring that all invoices are paid on time, in an efficient manner and that the finance system reflects the transactions within the correct accounting period and correctly coded in the system – including account code, cost centre, project code and donor code.
- Determine most efficient payment platform to process international payments, and ensure that recorded in the finance system at the correct conversion rate.
- Be a point of contact with the Foreign exchange agents to quickly resolve any questions.
- Work with the Finance Assistant to ensure accurate and timely recording of all approved supplier invoices, requisitions, staff expenses and other expenditure in the accounting system and that all supporting documentation for all transactions are uploaded.
- Managing at least two payment runs a week and additional runs as required; ensuring that all invoices for payment are correctly approved by the budget holder, setting up payments on online banking platforms and sending out requests for payment approvals to payment authorisers and verifying that all payments are fully approved in the banking platforms by the deadline set.
- Once the payment is made, allocating the payment against the invoices in the Finance system.
- Reviewing staff expense claims to ensure that all supporting documentation is provided before payment.
- Managing monthly staff credit card reconciliations and ensure that these are returned on time with all receipts and invoices and checking and reviewing classifications, with follow up as required.
- Carry out monthly Creditor account reconciliations ensuring that all balances are valid and backed up with appropriate supporting documentation.
- Fully deliver the set up all payroll payments in time for the monthly pay day. This involves ensuring correct amount and currency of payment (which may differ from the salary of the individual’s employment contract) and method of payment across all HQ staff.
- Any other responsibilities relating to Accounts Payable.
3) (40%) Month end reporting and reconciliation and subsidiary accounts
- Complete all balance sheet reconciliations, including bank and petty cash reconciliations and submit for approval by HQ Finance Manager.
- Once CRM system is in place, undertake reconciliation processes between finance data and CRM data.
- Carry out monthly revaluations of bank accounts.
- Ensuring supporting information for transactions is correctly stored in electronic format on Teams such as bank statements, remittance advices, credit statements.
- Assist in preparation of internal reports, including working with Operations Department and Finance department to review their monthly reports.
- Take responsibility to deliver the management accounts of two subsidiary companies: Children in Crisis and HQ transactions of Africa Educational Trust.
- Compile information for Gift Aid returns.
- General support and assistance to the team including administrative duties and managing the office post.
- Other ad hoc support to the wider operations team as may be required.
- Audit: support with the year end audit and provision of supporting information to auditors.
Part 3: Person Specification
Attributes / Essential / Desirable
Education / Qualifications
- 5 GCSE at Grade C or above including English and Maths
- Post-GCSE qualification such as A-Level or T-level or equivalent
- Degree
- A Good understanding of double entry bookkeeping
- Part qualified accountancy qualification.
- Full Accountancy qualification
Experience and Knowledge
· IT Literate with strong Excel skills
- Familiar with using Teams
- Experience of working in a similar role
- Experience of using a CRM would be an advantage
- Charity or third sector experience.
Skills and Abilities
- Attention to detail
- Highly organised and self-motivated
- Flexible and able to manage multiple tasks at one time.
- Good written, verbal and presentation skills
- Ability to work under pressure and to tight deadlines
- Fast learner whilst not afraid to ask for help!
- Shows initiative in identifying problems and posing solutions
- Persistence and tenacity
Other
- Pro-active communication style including keeping team-members informed and updated as necessary.
- Work co-operatively and collaboratively with colleagues, other departments and other external contacts
- Strong communicator and able to explain work to other team members
- Good Interpersonal skills
YOUTH SUPPORT PRACTITIONER (OASIS HUB ASHBURTON PARK- CROYDON)
28 HOURS PER WEEK (Part-time 0.7)
24 MONTH FIXED TERM CONTRACT
SALARY: £19,975 based on 28 hours per week (Including London Weighting)
Want to enable young people to have positive lives?
Want to be part of a supportive, dynamic, fun & quality team?
Want to make the community a better place?
Oasis is looking for a special, talented, and adaptable person to help us strengthen and sustain quality personalised support for young people.
Each Youth Mentoring Practitioner’s primary purpose is to develop and deliver quality and safe 1-2-1 and small group personalised support for young people.
We are looking for people who:
· Have recent and proven experience with inner city young people.
· Can co-develop and co-deliver inclusive and supportive programmes with young people.
· Are comfortable working on their own or in a team.
· Can enable us to improve our service and opportunities for young people.
Do you have the character, chemistry & competency we are looking for? Great – read on.
We actively encourage applications from people of all ethnic backgrounds and minority, and underrepresented groups.
Email your CV including a Supporting Statement. Please visit the Oasis Charity jobs website for further inforamtion.
Your Supporting Statement should be a minimum of one A4 page addressing the following question:
Please expand on your CV to tell us about how your character, qualities, experience, and qualifications/training will enable you to thrive in this job.
This is a rolling recruitment campaign until a suitable candidate is found, so please submit your CV and covering letter at your earliest convenience.
Interviews are likely to take place 19th June 2024.
If you’ve not heard from Oasis by 14th June 2024 – on this occasion you were not shortlisted.
This is an exciting opportunity to be part of a growing national organisation, making a difference to communities on a local level, while individually improving the life chances of young people. As part of the package, Oasis offers:
- Flexible working where possible with family friendly policies
· A non-contributory pension scheme, currently offering 7% employer contribution
· A generous holiday allowance, starting at 25 days per year (plus 8 Bank Holidays)
Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos. We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.
The successful candidate must have the right to work in the UK.
Oasis supports Equal Opportunities. Registered Charity No. 1163889
The client requests no contact from agencies or media sales.