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Cotswolds Dogs & Cats Home RSPCA South Cotswolds Branch
Gloucester
£18,500 - £22,000 per year
Hays Specialist Recruitment
London
£15.00 - £16.05 per hour
Berks, Bucks and Oxon Wildlife Trust
Oxford, Oxfordshire
£13,056 per year (FTE £16,320)
Farms for City Children
Exeter, Devon
£19,000 - £20,500 per year (pro rata)
This an exciting opportunity for an organised, part time Fundraising and Communications Administrator to join our amazing charity.
Nordoff Robbins
NW5, London
£29,944 - £32,897 (£28,444 - £31,397 plus £1500 London Weighting) along with generous annual leave and pension scheme.
Page 5 of 52
N1, London
£23,924 - £25,010 per year
Permanent, Full-time
This recruiter is scheduling interviews as the applications come in. So apply now!
Job description

Reports to: Senior Programme Support Manager

Location: London, United Kingdom

Salary Banding: A1 – A3 (£23,924 - £25,010)

LOE: Full Time

Type of contract: Permanent

ABOUT INTERNEWS:

Internews empowers people worldwide with the trustworthy, high-quality news and information they need to make informed decisions, participate in their communities, and hold power to account. Our vision is to unleash human potential everywhere by turning on the bright light of information.

For more than 35 years, in more than 100 countries, Internews has worked to build healthy media and information environments where they are most needed. We have proudly launched hundreds of sustainable organizations, bolstered the skills of thousands of media professionals, activists, and citizens, and helped our partners reach millions of people with quality, local information.

Internews is a non-profit organisation operating internationally, with administrative centres in California, Washington DC, London and Paris as well as regional hubs in Bangkok, Kiev and Nairobi. Formed in 1982, Internews currently has offices in Africa, Asia, Europe, the Middle East, Latin America and North America.

GENERAL FUNCTION:

The Programme Support Assistant will be based in the Programme Support Team in London and will provide the highest standards of administrative support to a team of Programme Officers. We are looking for a responsible and professional individual to perform a variety of administrative and clerical tasks. Duties of the Programme Support Assistant will include providing support to our manager and officers, assisting in daily needs of the programme support team and responding to the needs of Internews’ project teams.

The role will report to the Senior Programme Support Manager and will work in close collaboration with the team of Programe Officers, Country offices, and other HQ departments as required. S/he will contribute to the improvement of Internews systems. S/he will contribute to the overall operations effectiveness. The role may involve travel to the projects’ locations from time to time.

Administrative duties:

· Book travel with Internews’ travel provider, coordinate approvals, submit payment requests;

· Plan and schedule meetings, presentations, and other office related events as required by the Programme Support Team;

· Monitor and maintain assets inventories for projects as required by Programme Officers;

· Participate in calls with project directors and Programme Officers when required;

· Provide administrative support to the Programme Support Team when required, such as filing, typing, copying, binding, scanning, and other clerical duties.

Financial duties:

· Check and submit for payments staff’s and consultants’ expense reimbursement claims;

· Check invoices for services from Internews’s suppliers, provide coding and solicit approvals;

· Prepare, submit and follow-up on payment requests from field offices, sub-grantees and suppliers. Liaise with colleagues at finance should there be issues with payments;

· File and archive project documentation at the HQ;

· Monitor balances on teams’ cash accounts (B4B), and process top-ups;

· Other duties as required by the Programme Support Team.

QUALIFICATIONS:

Qualifications, Experience and Personal attributes

At least one year of experience in the capacity of an administrative assistant or similar - Essential

Experience working in the non-for-profit sector, either at HQ or in a field office - Desirable

Understanding project management cycle in the non-for-profit context - Desirable

Have the technological skills necessary to perform data entry, manage team calendars, and create documents in MS Office (Excel, Word, PowerPoint, Outlook) - Essential

Effective communicator: Ability to handle incoming correspondence from field offices, suppliers, or partners in a timely and professional manner. Have a friendly and positive attitude when interacting with customers, guests, and other employees. - Essential

Organisational skills: experience in organising team schedules, events, and files with a system that makes sense for everyone. - Essential

Time Management: have good time management. Ability to accurately plan your tasks and the time they will take. - Essential

Attention to detail: Ability to handle sensitive client or partner communications. Need to be detail-oriented to catch potential typos and grammatical or arithmetical errors in payment requests, inventories, travel bookings, etc. - Essential

Problem solver: Have to be able to handle difficult situations. Solving minor problems without taking them to line-manager. - Essential

Can do attitude - Essential

Languages

Fluent English - Essential

Other languages are always an advantage at Internews - Desirable

· Closing date for applications: 18 November 2019

Candidates must submit a succinct covering letter of no more than 2-pages explaining how they satisfy the requirements of the person speciation in addition to a CV highlighting relevant experience. The successful candidate will also be asked to provide three professional referees, one of whom must be from their most recent employer.

The above noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

This position will be located in the United Kingdom and therefore a successful applicant must obtain the Right to Work in the UK in order to commence their employment.

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About
Internews

Internews is an international non-profit organization whose mission is to empower local media worldwide to give people the news and information... Read more

Posted on: 06 November 2019
Closing date: 18 November 2019
Job ref: 1055
Tags: Admin,Intl Development

The client requests no contact from agencies or media sales.

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