The Rainbow Centre is a vibrant Christian Charity that supports individuals and families who are experiencing deprivation and hardship in the Folkestone and Hythe area.  

We operate a range of services including the Homeless Support Service, FoodStop - a mobile soup kitchen, a Winter Shelter for rough sleepers, run the Shepway Foodbank and Family Contact Centre.  Additional revenue is provided through our trading arm, the Rainbow Shop. We have a small staff team which is supported by over 300 volunteers.

We are looking for a highly motivated individual to lead and inspire the team of staff and volunteers and move the charity forward as it seeks to develop its services further in the light of changing needs.  The Rainbow Centre is a charity at the heart of the community, so this is your chance to make a real difference at a local level. 

How to apply

If you are interested in applying, your application should comprise:  

• A covering letter outlining your motivation and relevant experience for the role.  Please ensure that you give details about your Christian faith as this is an Occupational Requirement for this position. 
• A full CV, including educational and professional qualifications, a full employment history showing the more significant positions, responsibilities held and relevant achievements. 

The closing date for applications is noon on Tuesday 7th January 2020.  Enquiries about the job role can be made to the email stated in the covering letter. 

Interviews will be held on Friday 17th January and Monday 3rd February 2020 
 
 

1. DESIGNATION                Community Fundraising Manager
2. HOURS                               36 per week (some planned unsocial hours)
3. SALARY                             NJC Scale 27 – 30 (£30,507 - £32,878) + 5% pension contribution
4. LOCATION                         Registered Office, Warrington
5. RESPONSIBLE TO            Head of Fundraising
6. ACCOUNTABLE FOR      Community Fundraising Team all and Volunteer Fundraisers
7. Purpose of Post

7.1 To develop, inspire, motivate and manage the Fundraising Team and providing day to day support to ensure that income from community fundraising is maximised and recorded accurately and stewarded appropriately.

7.2 To help develop more diverse sources of income in line with Papyrus strategic plan

8.  Key Relationships 

 Fundraising Team, Head of Fundraising, Finance Officer, Data Manager, Office Manager, PAPYRUS Senior Management Team, Colleagues & Trustees

9. Main Duties and Responsibilities

9.1 Support the Head of Fundraising in implementing the fundraising strategy for PAPYRUS

9.2 Manage and support Fundraising team to ensure effective processes result in good stewardship of funds and donors. 

9.3 Manage a proactive community fundraising events programme and individual giving programme

9.4 Support and work with the corporate fundraising function to increase our portfolio of corporate partnerships

9.5 Work closely with the Fundraising Team, Data Manager and Finance Officer to ensure that reporting and recording of data and donations is done timely, properly and in accordance with GDPR Regulations.

9.6 Build and grow good working relationship with PAPYRUS Regional Teams and their fundraising volunteers

9.7 Review current administrative procedures and procedures in line with recent growth

10. Other Duties and Responsibilities

10.1 Represent PAPYRUS at local, regional or national events & meetings as required to do so

10.2 Engage with identified stakeholders, sharing knowledge and details of PAPYRUS Campaigns when required.

10.3 Work collaboratively with other colleagues in pursuance of common goals and contribute to the maintenance and development of relevant policy and procedures.

10.4 Respect confidentiality as per PAPYRUS policy and manage data as per the Data Protection Act 2017

10.5 Contribute to the development of appropriate Safeguarding protocols understanding your duties and managing any matters relating to safeguarding of children and vulnerable adults within PAPYRUS policy and in line with the Children Act 2004.

10.6 Attend and contribute constructively to regular line management supervision and appraisal protocols.

11. ADDITIONAL DUTIES

It is the nature of the work of PAPYRUS prevention of young suicides that tasks and responsibilities are in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises and when tasks not specifically covered in their job description have to be undertaken. These additional duties will normally be to cover unforeseen circumstances or changes in work and they will normally be compatible with the regular type of work. If the additional responsibility or task becomes a regular or frequent part of the member of staff’s job, it will be included in the job description in consultation with the member of staff.

12. CONFIDENTIALITY

It is expected that all PAPYRUS employees understand that our work is confidential and that neither details about those who use its services nor any other PAPYRUS business should be divulged to members of the public. A confidentiality agreement must be signed on taking up this post. Further details are outlined in the PAPYRUS Confidentiality Policy.

13. BASIC PRINCIPLES

The post holder is expected to be familiar with and have regard to the ethos and values of PAPYRUS and work within that framework. He/she must be prepared to operate without prejudice to all who approach PAPYRUS or work with the organisation at any level.

14. CONDITIONS OF SERVICE

Conditions of Service are broadly in line with those set out by the National Joint Council for Local Government Services. PAPYRUS has a probationary period of 6 months for all posts. Appointment to this post may be subject to satisfactory Enhanced DBS Disclosure and/or completion of Vetting and Barring Scheme checks.

15. QUALIFICATIONS See Person Specification

Trust Fundraising Officer

Romford, East London/Essex

About LUPUS UK

LUPUS UK is the only registered national charity supporting people affected by the autoimmune disease lupus and assisting those approaching a diagnosis. Many people know little about lupus but we are providing information, campaigning for greater awareness and understanding, investing in ground-breaking research and funding Specialist Lupus Nurses in hospitals across the UK. We’ll keep fighting until we live in a world where people with lupus can live full and active lives.

About the role

You’ll join LUPUS UK during an exciting time as the charity grows and begins to implement its new 5-year strategy.

You will take the lead in researching and identifying new fundraising opportunities from trusts, foundations and companies, producing high quality, bespoke proposals as well as cultivating fundraising relationships over the long-term.

You will also be able to explore and propose new fundraising opportunities and ideas with the potential to implement them within our small, flexible team.

What we are looking for

• Someone with previous experience of trusts and foundations fundraising and proposal writing, ideally within a medical charity.
• Working knowledge of the principles of trust fundraising, including identification, research, solicitation and stewardship of funders.
• A proven track record of delivering income against agreed targets and timescales.
• Excellent communication and networking skills, able to influence and persuade a wide range of stakeholders and facilitate strong relationships with people inside and outside the charity.
• Someone who is highly organised with a track record of successfully working to deadlines and prioritising tasks.
• Ability to be self-motivated, with a pro-active approach to problem solving.
• Able to display patience, resilience and optimism in the face of periodic pressure.

The closing date for applications is 3rd January 2020. Interviews will take place in our Romford office until 10th January 2020.

We are looking forward to hearing from all interested candidates, and to be considered for the position we strongly recommend submitting a short covering letter along with your CV, outlining why you are right for the role.

Chief Executive

Liverpool

c.£95K

Inspirational Chief Executive required to lead an ambitious and high-quality provider of services to adults and young people.

Career Connect is a North-West charity with a track record of delivering high quality and innovative services across the region, including working at a national and international level to further the promotion and impact of careers related services.

Our current Chief Executive, Kieran Gordon, is retiring and under his leadership we have become a nationally established brand leader of information, advice and guidance in the areas of careers, learning and employment. During this time, we have successfully navigated major changes in public policy and funding affecting the sector, by being innovative and creative in our thinking and delivery.

We are now seeking a new inspirational leader to become our next Chief Executive and help us build on our exceptional track record and shape our future. You will lead our committed team to seek new service opportunities, ensure that we constantly evolve and continue to deliver sustainable business outcomes. Working with an engaged Board of Trustees, you will lead the charity through the next era of our development to secure a confident future in these times of continuing uncertainty.

You will bring a values-based approach and an in-depth understanding of how to build and run agile service organisations, highly developed strategic abilities, experience of influencing commissioner/funder agendas and in securing significant funds from a diverse range of public and private sources. You are passionate about creating positive and sustainable outcomes along with the personal credibility to make a real difference. 

Specific knowledge of the careers sector is not essential.

Closing Date for applications: 6th January 2020 

Interviews are planned for 23rd & 24th January 2020

MAIN PURPOSE OF JOB:

Operating as an integrated part of the Living Well UK team the post holder will be responsible for administering finance duties on a day-to-day basis as per the key duties and responsibilities.

Additionally, and in partnership with the Board and senior managers, you will implement any agreed changes to the delivery of the finance function.

You will contribute to the development of the organisation’s strategy and business plan and ensure that the aims and objectives arising from this are implemented in an effective and efficient manner.

MAIN DUTIES AND RESPONSIBILITIES

• Preparation of monthly management accounts and associated forecasts, undertaking analysis and reporting to Trustees of Living Well UK, the Board of Living Well Consortium and managers as required.
• Undertake and improve the month end financial process, including bank reconciliation, accounts receivable reconciliation, accounts payable reconciliation and payroll reconciliation.
• Management of the year-end audit process and preparation of annual statutory accounts compliant with the regulations for companies and registered charities in order to obtain a clean audit report. Responsible for ensuring audit adjustments are appropriately posted within the accounting system.
• Manage the production, implementation, maintenance and documentation of financial procedures and controls.
• Manage the payroll system and payments to the organisation’s pension provider.
• Manage the organisation’s VAT and corporation tax position, including quarterly VAT returns.
• Contribute to and drive performance against financial targets using appropriate systems.
• Support the development of potential new services, assisting with the preparation of budgets etc.
• Support the management team by preparing financing analysis and reporting as requested.
• Assist the CEO in facilitating the Board of Trustees.
• Undertake delegated responsibilities to ensure compliance in line with Company Secretary’s responsibilities.
• Manage grants, trusts and small awards to other organisations.
• Oversee key HR functions ensuring continued compliance with legislation and good practice.
• Ensure the organisation is fully and appropriately insured and that archives are appropriately retained and stored.
• Undertake any other related duties that are consistent with the job.

PERSON SPECIFICATION

(E = Essential; D = Desirable)

Education

• To degree level or equivalent (E)
• Qualified with a recognised accountancy body (E)

Experience

• Financial experience in a related field e.g. charitable finance. (E)
• High level understanding of relevant charity and company law. (D)
• Experience of preparing management accounts and budgets and book-keeping. (E)
• Responsibility for managing payroll. (D)
• Responsibility for managing VAT, PAYE and NIC (E)
• Experience of IT based systems relevant to the organisation’s activities (E)
• Exceptional levels of integrity and professional judgement. (E)
• A proven track record of working in a team and supporting colleagues. (E)
• Experience of working with auditors (E)
• Experience of providing financial overview to boards and executive committees (E)
• Knowledge
• Charity finance and accounting practices (E)

Skills & Abilities

• Ability to work on your own initiative but with a strong sense of team identity that supports team development and management objectives (E)
• Excellent administrative, recording and reporting skills (E)
• An excellent standard of numeracy and literacy and excellent attention to detail and accuracy (E)
• Excellent verbal and written communication skills. (E)
• Ability to work flexible hours as required. (E)
• Ability to work as an effective member of a team. (E)
• Ability to present in a professional manner. (E)
• Proficient in use of ICT, MS Office (including strong excel skills) and knowledge of SAGE 50. (E)

Attitudes & Values

• A commitment to deliver to individual and organisational targets. (E)
• Empathy with the aims and values of the organisation. (D)
• Commitment to continuous improvement including own professional development. (E)
• Willingness to be flexible and dynamic as organisation needs change. (E)
• Commitment to principles of Equal Opportunities. (E)

Due to the nature of this post it is subject to a Disclosure and Barring Service (DBS), criminal records check.

STATEMENT:

This job description will be agreed between the jobholder and the manager to whom he/she is accountable.  It may be reviewed in light of experience, changes and developments.

The information being handled by employees of Living Well UK is strictly confidential.  Failure to respect the confidential nature of this information will be regarded as a serious breach of regulations, which will result in action under the Disciplinary Policy including possible dismissal.  In the case of computerised information, could result in prosecution for an offence or action for civil damages under the Data Protection Act 1998.

Employees must take reasonable care and be aware of the responsibilities placed on them under the Health & Safety at Work Act (1974) and to ensure that agreed safety procedures are carried out to maintain a safe environment for employees, patients and visitors.

Living Well UK is committed to Equal Opportunities in Employment and therefore it is the aim of Living Well UK to ensure that no applicant or employee receives less favourable treatment on grounds of gender, disability, religion, race, colour, sexual orientation, nationality, ethnic or national origins or is placed at a disadvantage by conditions or requirements which cannot be shown to be justifiable.

Living Well UK is responsible under the existing equality and diversity legislation to ensure equality issues are promoted and you are expected to work with Living Well UK to fulfil these obligations, Living Well UK policies and codes of good practice.

This job description may be subject to change in consultation with the post-holder.

We are looking for someone with an entrepreneurial spirit, who can develop ideas into sustainable business initiatives; lead, manage and engage people; understands the challenges and complexities of working in the third sector; and has some knowledge of therapeutic counselling services, or a willingness to learn. 

You must be self-motivated and have a ‘can-do’ attitude; able to adapt to and lead change; be positive and enthusiastic; have excellent interpersonal skills; have a sound understanding of financial management; ability to think and act strategically and demonstrate proven success in generating ideas that lead to income generation. 

Please submit a CV and supporting statement demonstrating how you meet the requirements of the role. Please pay attention to the essential and desirable requirements in the personal specification. Candidates who do not provide a supporting statement will not be shortlisted.

Interviews: Monday 13th January 2020. 

Post commences on or after 1st April 2020. 

Would you like the opportunity to lead a new ground-breaking charity which is furthering medical research into one of the most neglected of common diseases?

The 'NewCo' is an independent charity formed through the merger of Bowel & Cancer Research and the Bowel Disease Research Foundation.  We believe that creating a single organisation provides the opportunity for real additional benefits; to be the leading specialist Bowel Research Charity in the country; to increase understanding while delivering direct and demonstrable improvements in the treatment of and survival rates for people with bowel disease; and to fund the best research and the best researchers in this field. Together the two charities have awarded grants totalling £9 million in the last 10 years and more than £3.5 million in the last five years towards research into bowel cancer and bowel disease. That positions the new organisation as the leading charity dedicated to funding research into both bowel cancer and bowel disease in the UK.

We are looking for a Chief Executive to join us at this exciting time in our development who can lead and inspire our new organisation as we continue to provide an invaluable service in an area where there is potential for significant advance.

The new CEO will be a senior leader of the highest calibre.  The successful applicant will provide strategic and operational leadership and be able to demonstrate outstanding management, communication skills and financial acumen.

Working with the Board of Trustees the Chief Executive will:

• Provide strategic and operational leadership and management
• Lead on the integration of BCR and BDRF to form the NewCo
• Develop the organisation in accordance with its constitutional and statutory obligations, financial framework, code of conduct and best practice
• Report regularly to the Board of Trustees on progress and any other matters relevant to the discharge of the Board’s responsibilities
• Act as an ambassador for the organisation and develop relevant and effective strategic relationships

This role presents an exciting opportunity to work with an organisation at a key point in their development.  We are looking for a CEO who shares our ambition for the new charity to become the go-to organisation in this field.

 “By combining our individual strengths we are confident that we will be able to raise more money and fund more research aimed at ending the scourge of bowel cancer and chronic bowel disorders, such as Crohn’s disease and ulcerative colitis, for which there are currently no cures.” Asha Senapati, Chair of Bowel Disease Research Foundation

If you want to play a leading part in shaping the future of our services across the UK, then we would be delighted to hear from you.

This is a full-time role although we are happy to consider applications on a part-time basis (e.g. 0.8 days). Our offices are based in London.

Eastside Primetimers is supporting us in recruiting for this role. Please download the candidate information pack for further information. Application is by CV and a covering letter which should indicate why you are interested in applying for the role and how you meet the role requirements. If you would like an informal discussion about this opportunity, please contact Paul Venning on +44 (0) 77 71 99 71 24.

The closing date for applications is Saturday 28th December with initial interviews with Eastside Primetimers taking place in week commencing 6th January. Shortlisted candidates will then be invited to interview with the Board.

Emergency Access Intensive Housing Manager

Salary: £ 24,368 + 15% enhancement for shift work (£28,023.20)

Status: substantive post

Hours: Approx. 42 hours per week on a rolling rota (working 12.5 hr shifts from approx. 7:00pm until 07:30am)

Holidays: 20 Days plus Bank Holidays (or a day in lieu for bank holidays worked) Life Insurance Gym Membership

Based at: Sites across Wigan and Leigh

Responsible to: Emergency Access Intensive Housing
Team Manager

Accountable to: Queen’s Hall Action on Poverty Trustees

Closing Date: 12 Noon 16th December 2019

Interview: 20th December 2019

SUMMARY

The Brick is a small charity with big aspirations for people in need within our community. We provide RELIEF, RESTORATION and REFORMATION by offering tailored support, hope, and opportunity to those looking to improve their quality of life. We now are looking for an enthusiastic, proactive and inspirational Emergency Access Intensive Housing Manager to join our team, a believer in the right to equal life chances with a passion to improve lives through collaboration and innovation.

JOB PURPOSE

You will support the delivery and growth of the emergency accommodation facilities in Wigan and Leigh and build trusting relationships with those using the provision and key partners. You will effectively and efficiently provide a safe and secure place to stay. An important element in keeping people safe is ensuring that the environment and its cleanliness is maintained. You will identify needs and will liaise with key partners and services who will provide the appropriate support using a person centred approach. You will recruit, train and support volunteers to assist in the Night Shelter delivery model. The overnight accommodation is part of a community hub model that will offer wrap around care and support to those homeless and most vulnerable in Wigan. Individuals who stay at the overnight accommodation will be offered an intensive support package by key partners, highlighting agreed actions for sustainable move on. As an overnight accommodation worker, your knowledge and understanding of those we look to house is critical in forming these holistic actions plans with support agencies. The intelligence you collect on shift will be an integral part of individual action plans used by agencies offering support.

Passionate about bringing a change in people's health and wellbeing? We are recruiting a Project Coordinator for the Community Cancer Champions Project, to be delivered in London boroughs of Redbridge, Havering and Barking and Dagenham from November 2019 to May 2020. The aim of the project is to raise awareness on prevention of Cancer, including promoting cancer screening and thereby help prevent and early detection of cancer amongst at-risk communities in the three boroughs.  

An exciting opportunity has arisen for an outstanding, experienced finance professional who is values-driven and an inspirational leader to contribute at a senior level in the life of the Roman Catholic Diocese of Portsmouth.

We are looking for someone who can bring intellect and emotional intelligence to leading in a complex environment. You will have a successful track record in financial leadership at a senior board level and have the personal touch to innovate, drive sustainable change. You will be an exceptional communicator who can quickly develop strong relationships internally and externally with a wide range of external stakeholders. Fundamentally, too, you will be passionate about realising our vision of Bringing people closer to Jesus Christ through his Church.

This wide-ranging role will support the Bishop, the Chief Operating officer, Clergyand Trustees of the Roman Catholic Diocese of Portsmouth in all aspects of the Charity including investment management, capital expenditure, financial aspects of property management, data protection, the identification of opportunities for income generation and fundraising and making best use of the assets of the Charitable trust you will ensure compliance with regulatory and accounting practices. You will also lead on the development and implementation of Information technology solutions to achieve effective and responsive service to our parishes and the delivery of our charitable trust business.

CCAB qualified, you will have experience of operating at board level in a complex organisation with a significant interest in property, ideally also with experience of working in the charitable sector. Your ability to contribute to the development of a small Director team will be critical, as will your leadership and team-building skills. You need to demonstrate that, working with clergy and others, you can influence and shape our strategies and plans. You must be able to balance the provision of strategic financial advice to the trust board with a willingness to be hands on and directly lead on operational matters and you will be expected to role model the Trust values and behaviours.

Applications by CV with a two-page covering letter explaining how you meet our person specification and why you are interested in working with us.

For more information please contact Soraya Ciccarone who will arrange a discussion with Heather Hauschild, Chief Operating Officer.

Closing date: Friday 6th December 2019 at 17:00pm. 

Interviews: December 2019/Early January 2020 TBC

Please Note The Following Before Applying
·Closing date: we reserve the right to amend the closing date based upon the number of applications received.

·Interviews: all shortlisted candidates will be invited to attend a face-to-face interview.

·Unsuccessful applications: if you have not been contacted within 3 weeks of your application, we regret that you will not have been offered an interview on this occasion.

·Criminal records: due to the requirements of certain roles, a Disclosure and Barring System (DBS) disclosure must be obtained by the organisation. Please be aware that anyone who is included in the Independent Safeguarding Authority (ISA) barred lists will commit an offence if they engage, or seek or offer to engage, in a regulated activity from which they are barred.

·General: this post will be subject to review by Trustees.

·New employees to the Diocese of Portsmouth will be subject to a probationary period of six months.

Financial Controller
Location: Leighton Buzzard
Salary: £40-£45k p.a FTE
Hours of work: 16-20 hours per week

The MedicAlert Foundation has been providing life-saving support and assurance to its members since 1964. In the event of an emergency crucial information can be accessed by emergency professionals allowing for fast and accurate treatment. As the original and best provider of medical ID services, MedicAlert is a small, friendly and productive charity with its own production unit and member support team including in-house medical professionals. We place our members at the heart of all we do providing them and their loved ones with peace of mind and giving them confidence to live life to the full, be active and join in. 

About the role:
As Financial Controller you will provide an effective financial management service to the charity and to be responsible for all financial operations of the charity. You will ensure that the charity has sound financial controls and that all statutory requirements are met.

You will be joining a small team of hard-working passionate people, so this is an opportunity to take on all financial operations head on in a predominantly hands on role. You will be keen to get stuck in and take on all practical elements of this role, working well within a team environment. 

Key duties include:

• Ensure accurate and timely processing of financial transactions using Xero software, including payment of suppliers, invoicing, journals, and movements in assets.
• Produce monthly management accounts for the CEO, SMT and Trustees.
• Produce financial costings and projections for projects and strategic options being considered.
• Work with the CEO to compile a viable annual budget relating to the Business Plan for approval by the trustees.
• To ensure compliance and manage the organisation’s legal requirements and ensure statutory returns to governmental bodies (including the Charity Commission, Registrar of Companies and HMRC are accurate and lodged in accordance with official deadlines

Qualifications and experience

• A professional accountancy qualification
• Educated to degree level or equivalent with evidence of continuing professional development
• Budgeting and financial management including risk management
• Knowledge and experience of governance
• IT literate with excellent knowledge of Google Suite and Microsoft packages.
• Experience of Xero

Interested? 
Please click the 'How to apply' button for more details.

No agencies please.

The Sycamore Project (Zac's Youth Bars) is seeking a new CEO to have oversight and responsibility for all aspects of the organisations work. "Zac's" is a Christian charity providing a wide range of activities and support for over 1,400 young people annually in Bolton and seeks to have a positive and lasting impact, helping young people to achieve their potential.  

We are looking to appoint an exceptional individual who will continue to build on the foundations, address the challenges and take advantage of the opportunities to lead the charity forward. You will be working alongside a dedicated team of currently seventeen full and part time staff, together with a team of volunteers.

The successful candidate will be required to provide Christian leadership and have specific focus on funding bids and fund raising, as well as ensuring aims are achieved, targets met, and legislation and regulation complied with.

Overall, you will need to be able to hold and manage the  bigger picture.

Zac’s ( The Sycamore Project) has always put the needs of the young people at the heart of all it does, and so its projects are always evolving, with new services being set up all the time in order to meet the increasing needs of its young people and the wider community.

As well as centre-based activities,schools work emerged as another important strand of the charity, with support being offered to several schools across Bolton, in a variety of ways (e.g. lunchtime clubs, pupil mentoring support, and targeted issues-based work).

In 2017, with mental health concerns emerging as a major issue for the young people in the community, a new “Young Persons Listening Service” and “Healthy Minds” peer support group was set up as part of a new “Thrive alliance” working in partnership with other Bolton based charities and with funding from Bolton CCG.

Whilst the charity has changed and evolved since being formed, the heart of serving the community and being faith based not biased has never and will never change.

Please submit a cover letter, together with CV and supporting statement outlining how you meet the requirements of the person specification .

The role

Working closely with the Chief Executive, Senior Leadership Team and Board of Trustees, you will ensure good business governance and safe and credible corporate administration.  As well as ensuring that board and committee meetings are effective and well-organised, you will be key in providing administrative support to these. You will also manage the risk management processes of the charity, and line manage the Corporate Services Assistant.

About you

You will be an experienced Company Secretary or Governance Manager within the charity sector.  You will be able to work with minimal supervision and in a planned and efficient way, with proven meticulous attention to detail.  You will have strong experience of working with trustees and senior management teams, including excellent inter-personal and negotiation skills and proven experience of managing the demands of a range of key stakeholders.  You will also be able to co-ordinate colleagues and processes efficiently to agreed deadlines.

About us

We’re excited to announce that in April 2019, Breast Cancer Care and Breast Cancer Now united to create one charity for everyone affected by breast cancer. From research to care, our new charity has people affected by the disease at its heart – providing support for today and hope for the future. United, we can carry out even more world-class research, provide even more life-changing support and campaign even more effectively for better services and care.

By bringing together our passion, energy, expertise, funds and networks, we will make greater progress in more effective ways to make sure that, by 2050, everyone who develops breast cancer will live and receive the support they need to live well. 

Closing date for applications: 9.00am, Thursday 12 December 2019

Interviews: Tuesday 17 December 2019

PAPYRUS is the national UK charity dedicated to preventing young suicide.

1. DESIGNATION                       Administration Officer (West Midlands)
2. HOURS                                   36 per week (some planned unsocial hours)
3. SALARY                                NJC Scale 4-6  (£18,426 - £19,171)  + 5% Pension contribution
4. LOCATION                            Birmingham Office  
5. RESPONSIBLE TO                 Regional Manager (West Midlands)

6. PURPOSE OF POST

To provide administrative support to PAPYRUS’ West Midlands office in particular, responding, monitoring and recording all enquiries, assisting in preparation for training courses, events and workshops, supporting and working closely with other Team Members.  The post offers an exciting opportunity to learn and develop new knowledge and skills in a wide range of areas. As a small team in a growing organisation, team members are expected to be flexible, reliable, and hard-working, to be a team player able to use initiative and seek solutions when required.

7. KEY RELATIONSHIPS

Regional Manager, PAPYRUS Staff and Volunteers, Board of Trustees; and PAPYRUS Press Office

8. MAIN DUTIES AND RESPONSIBILITIES

1. Ensure the smooth running of the office

1.1. To be a first point of contact for all email and telephone enquiries.

1.2 Record all enquiries and contacts using the CRM database

1.4. Arrange and organise meetings/bookings as required.

2. Co-ordinate training bookings, using diary system, email and databases to ensure training is organised, allocated and delivered:

2.1 Prepare resources for staff delivering training courses and workshops.

2.2 Help to facilitate training delivery nationally, responding to email and telephone enquiries, ensuring preparation, materials, resources, venues, for all events are in place when required.

3. Establish and maintain efficient and effective administrative systems:

3.1 Report any office issues to the Regional Manager as soon as possible and undertake agreed actions.

3.2 Work and maintain internal up to date CRM database (Raiser’s Edge).

3.3 Assist with managing the office diary.

3.4 Collate evaluations and feedback from project work.

3.5 Prepare reports and correspondence as requested.

3.6 Deal sensitively with all enquiries.

3.8 Direct telephone, postal or email enquiries to the appropriate member of staff.

3.9 Manage stock and resources.

3.10 Respond to orders and other requests for information, from stakeholders, by phone, mail and email, according to policy and keep accurate and up to date records.

3.11 Respect confidentiality within PAPYRUS policy and manage data appropriately in line with the Data Protection Act 1998.

3.12 Understand relevant duties and manage matters relating to safeguarding of children and vulnerable adults within PAPYRUS policy.

3.13 Attend and contribute constructively to regular line management supervision and appraisal protocols.

3.14 Help to plan, contribute to and attend PAPYRUS conferences, workshops and events as required.

3.15 Attend training courses as required.

9. ADDITIONAL DUTIES

It is the nature of the work of PAPYRUS prevention of young suicides that tasks and responsibilities are in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises and when tasks not specifically covered in their job description have to be undertaken. These additional duties will normally be to cover unforeseen circumstances or changes in work and they will normally be compatible with the regular type of work. If the additional responsibility or task becomes a regular or frequent part of the member of staff’s job, it will be included in the job description in consultation with the member of staff.

10. CONFIDENTIALITY

It is expected that all PAPYRUS employees understand that our work is confidential and that neither details about those who use its services nor any other PAPYRUS business should be divulged to members of the public. A confidentiality agreement must be signed on taking up this post. Further details are outlined in the PAPYRUS Confidentiality Policy.

11. BASIC PRINCIPLES

The post holder is expected to be familiar with and have regard to the ethos and values of PAPYRUS and work within that framework. He/she must be prepared to operate without prejudice to all who approach PAPYRUS or work with the organisation at any level.

12. CONDITIONS OF SERVICE

Conditions of Service are broadly in line with those set out by the National Joint Council for Local Government Services. PAPYRUS has a probationary period of 6 months for all posts. Appointment to this post may be subject to satisfactory Enhanced CRB Disclosure and/or completion of Vetting and Barring Scheme checks.

13. QUALIFICATIONS

See Person Specification

The application form for this role can be found on our website. Please do not send your CV as this will not be considered as part of your application.

Applications must be submitted using the online application only.