Trustee Jobs

Choices is seeking an individual to support the smooth running of all the organisation’s services and operations, as well was managing our office and general administration, while our Operations Manager is on maternity leave.

We are looking for a highly organised and creative candidate, bringing relevant experience to the role including experience with people, project and database management, to help make a real difference in the lives of mums and their partners who might be marginalised and vulnerable.

Please note that in order to safeguard Choices’ Christian culture and ethos and in keeping with the Equality Act 2010 (Schedule 9 Para 3) Choices’ Trustees have applied an occupational requirement to this role whereby the post holder will be committed to upholding and modelling Choices’ Christian ethos.

If you’re interested or have any questions, please read the job description and get in touch.

Final Deadline: Friday 14th February 2025 at 12pm

Interviews: 25th and 26th February 2025 in the afternoon either online or in person in Islington

About The Connection at St Martin’s

We believe that no one should have to sleep rough on London’s streets, and that everyone should get the support they need to find a place to call home. We get to know every person we work with, understanding what they need to recover, helping them build on their strengths, and supporting them to find their own way home. Help us make London a city where no one sleeps rough on our streets.

London’s diversity is its biggest asset and we strive to ensure our workforce reflects London’s diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability.

We particularly encourage applications from candidates with lived experience of homelessness who we believe are an essential asset in our sector.

We are committed to being an inclusive employer and welcome the opportunity to consider flexible working arrangements.

About the Role

• You will ensure the smooth running of all Board meetings and activities, through administrative support to the Board of Trustees and Corporate Services team. This will include attendance at all quarterly board meetings and some subcommittee meetings.
• As well as ensuring practical arrangements are in place for the meetings, you will work closely with the board of trustees and relevant managers, to ensure that actions are completed to ensure the board is running at maximum effectivity.
• You will also be responsible for ensuring legal compliance with our governance systems, and maintaining CSTM’s policy audit.
• You will have excellent organisational and administrative skills, as well as being comfortable working with trustees and supporting and liaising with employees of all levels. Previous governance experience is desirable, but we are looking for the right candidate so training will be provided. You will have experience in providing administrative support with excellent IT, interpersonal, minute taking and organisational skills.
• This role is 4 days per week (28 hours). There is a requirement to attend all quarterly board meetings in person. Board meetings and subcommittee meetings are usually held outside of usual working hours. Time off in Lieu (TOIL) will be given for any meetings attended scheduled outside of your usual working hours.

Full job description can be found on our website

Salary: £23,815 (£29,769 pro rata)
Closing Date: Tuesday 4th February
Interview Date: Monday 10th February

Our Benefits

· 30 days holiday plus bank holidays

· Generous training budget, plus an annual personal training budget

· Enhanced Sick Pay Policy

· Enhanced family friendly policies

· Day off for moving house

· Hybrid working (depending on role requirements)

· Pension – 5% Employer, 3% Employee

· Cycle to Work Scheme

· Season Ticket Loan

· Employee Assistance Programme

· Reward Gateway (access to discount vouchers and cashback at the UK’s favourite retailers)

We are a London Living Wage employer

Who we are:

Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background. 

Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen. 

We place strong emphasis on long-term development projects that build the capacity of local people to help themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.

Summary of Role:

The Office Assistant will deliver efficient and proactive reception, administrative, and clerical support to various aspects of Muslim Aid's operations. This includes handling HQ property-related matters, security functions, maintenance contracts, insurance, repairs, refurbishments, office equipment, inventory management, rent and utility payments, office supplies, and ensuring a clean and organised workspace.

The role also involves proactively identifying, documenting, and resolving issues and risks impacting the organisation and its staff, with a strong emphasis on Health & Safety and cost efficiency. Also, the Office Assistant will support additional requirements of MA HQ during Trustee meetings and other meetings and conferences.

This is a fixed term, part-time position, requiring three days a week.

About the Role:

1. Provide a professional “front-of-house” service to office personnel, guests and members of the public.
2. Log and distribute all departmental correspondence, processing invoices in line with current procedures.
3. Perform checks to ensure a clean, organised equipped, safe and functional working environment exists for its occupants.
4. Maintain the office’s stock inventory ensuring that supplies are available for use within agreed service levels.
5. Log and report building and facility issues that enables maintenance to be undertaken to minimise disruptions.
6. Maintain facilities department intranet and SharePoint filing system.

About You:

1. Experience of managing and maintain database systems and organising record keeping systems.
2. Ability to communicate with various stakeholders in a clear, concise way.
3. Understanding of relevant health and safety legislation.
4. Experience of managing and maintain database systems and organising record keeping systems.
5. Experience of maintaining office administration and managing budgets.

Why you should Apply:

Join Muslim Aid as an Office Assistant and play a key role in ensuring smooth day-to-day operations. You will provide proactive administrative and clerical support, manage property-related matters, office supplies, and maintenance, and prioritize Health & Safety and cost efficiency. You'll also support key events like Trustee meetings, making a meaningful impact in a dynamic and organised environment. Apply now to be part of our dedicated team!

Benefits you will enjoy working for us: 

• 25 days annual leave + 4 privilege days Pro Rata
• Hybrid working
• Paid time off for medical appointments 
• 2 hours lunch break on Fridays 
• Workplace Pension Scheme

How to apply:

To apply please submit your cover letter (no more than 1 page) and CV.

Pharmacist Support, crowned Small Charity of the Year 2023 and recognised for excellence in workplace wellbeing, is looking for a Central Support Officer to join our dynamic team.

Who Are We?

We’re the pharmacy profession’s independent charity, providing vital support to pharmacists, former pharmacists, and pharmacy students. Over the last five years, we’ve undergone transformational change and are now gearing up to deliver our next five-year strategy, driven by our wellbeing-focused vision and mission.

What’s the Role?

The Central Support Officer will be instrumental in ensuring the smooth delivery of the charity’s activities. You’ll lead on event coordination, office management, and provide essential support to our volunteer, wellbeing, and services teams. Your responsibilities will include:

• Event Coordination: Organising internal and external events, ensuring logistics, safeguarding, and health and safety policies are followed.
• Office Management: Overseeing the Manchester office, managing suppliers, liaising with the landlord, and keeping the workspace functional.
• Volunteer Engagement: Supporting and managing communications with volunteers, trustees, and ambassadors, ensuring they feel informed and valued.
• Team Support: Assisting wellbeing and services teams with bookings, project delivery, and resource development.
• Compliance & Administration: Developing and maintaining effective systems to support the charity’s operational objectives.

What We’re Looking For:

We’re seeking a proactive and organised individual with:

• At least 2 years’ experience in a similar role, ideally within a charity.
• Strong project management skills and experience developing processes.
• Excellent communication and organisational skills, with great attention to detail.
• High level of ICT proficiency (Word, Excel, PowerPoint, Outlook).
• A collaborative mindset and the ability to multitask effectively.
• A commitment to equality and diversity and alignment with our charity’s values.

Why Work for Us?

At Pharmacist Support, we take pride in fostering a flexible, inclusive, and wellbeing-focused work culture. When you join our team, you can expect:

• A supportive and collaborative environment where people matter.
• Opportunities for personal and professional growth.
• A role that directly contributes to making a positive impact on the pharmacy profession.
• Hybrid working and flexible arrangements to suit your needs.

How to Apply:

Ready to take on this exciting challenge? To apply, please complete the application form which can be downloaded from our website. More information can be found in the Recruitment Pack: 

• Application deadline: 12noon 10th February 2025.
• Interviews will take place on: 25th February 2025 at our Manchester office.

 Be part of something meaningful – join us and help shape the future of our charity!

Winchester City Penguins Swimming Club  (WCPSC) based in Hampshire is looking for a CEO who will report to the Board of Trustees. We are looking for an inspirational leader to support the Charity's strategic direction and for the day-to-day management of the Charity, including operations, line management and membership relations

WCPSC is a registered charity which exists to create opportunities through swimming. We have been teaching Winchester to swim since 1901 and have been at the heart of creating swimming opportunities ever since. Over recent years WCPSC has seen significant growth in its lesson’s programmes and the number of swimmers competing at county, regional and national levels.

Almost uniquely among swimming clubs, we run a community outreach programme which aims to ensure inclusive access to swimming for all. We believe swimming is a fundamental life skill, which increases individuals’ safety near water as well as developing confidence, dedication, and responsibility. Through our community programme we run a series of local projects to increase accessibility to swimming regardless of ability or background, with our aim to ensure that all children leaving primary school can swim 25 metres.

Affiliated to Swim England, and as a Swim Essentials accredited club we are recognised as having high standards of governance and operation. We are governed by a board of elected Trustees with day to day running driven by a dedicated management team and supported by a huge number of volunteers who ensure we can offer a broad range of provision. WCPSC operates from four pools situated in and around Winchester at Bar End our new 50m pool, King’s School, St John Moore Barracks (ATR) and Oaklands Community Pool.

About the role
The CEO is a pivotal role at Winchester City Penguins Swimming Club. We are looking for an inspirational leader who together with the Board of Trustees, will set the strategic direction of the charity.

As CEO, you’ll have responsibility for the day-to-day management of the charity, working with the staff and volunteer team to manage the clubs lesson programmes, community, and competitive swimming squads.

To be successful in this role you will:

• • Primarily:
    • Lead and be seen as a leader with outstanding communication skills with the proven ability to positively influence.
    • Possess clear organisational and management expertise.
    • Possess excellent financial and budget management skills.
    • Have a full understanding of the requirements, both in terms of financial and regulatory matters, of running a charity.
  • Secondarily: 
    • Form excellent working relationships with relevant local groups as required in support of the club strategy.
    • Preferably have swimming or sports industry experience.

Chief Executive Officer

This is an exciting opportunity to join Live Unlimited as our new Chief Executive Officer.   

Live Unlimited is a small charity that punches above its weight. Over the last seven years, we have supported hundreds of vulnerable care-experienced young people in Barnet through our range of programmes and opportunities, with life-changing results. 

We are passionate about empowering the care experienced young people we support through our schemes. We are empathetic in our approach and our staff embrace our core values of collaboration, inclusion, encouragement, inspiration and partnership. We promote lived experience leadership, providing growth opportunities such as peer mentoring and trustee roles. And we could not be prouder when we receive a phone call from a young person to say they have passed their driving test, become a trustee or got a job. 

The role:

You will be joining Live Unlimited at an exciting time as we look ahead to our next three-year strategy. We have a passionate and committed board of trustees and a small, dedicated team of two Projects Officers and a Fundraiser. We have a strong track record of delivery and fundraising, and our reach is continuing to grow. 

You will lead on budget, oversight, strategy and delivery of Live Unlimited’s operations, including scheme delivery to benefit Barnet’s looked after children and care leavers, developing business cases, partnership opportunities, overseeing implementation of operational frameworks and governance

You will also lead and oversee fundraising activities, including trust & foundations, corporates, challenge, community and individual giving.

About you:

You will be an enthusiastic and passionate leader from within the Charity sector, good at developing partnerships, stakeholder management, have an eye for detail while maintaining an overview of the organisation and broader charity landscape.   

You must have experience of diversifying income streams along with a proven track record of successful and sustainable financial management.

What we offer: 

• This is a part-time role for 28 hours per week which can be worked flexibly. 
•  This is a fixed-term position for 2 years 
•  Hybrid working is available with regular London office working
• You will receive a salary of £40,000-£44,000 (FTE) dependent on experience 
• Benefits including enhanced annual leave of  28 days plus bank holidays plus one day special leave on your birthday

How to apply: 

Please refer to the job pack for more information. 

Live Unlimited welcomes applications from all sections of the community and actively encourages diversity to maximise achievements, creativity and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce and that all job applicants and employees receive equal and fair treatment, regardless of age, race, gender, religion, sexual orientation, disability or nationality. 

 Having a passion for Live Unlimited’s vision and objectives is very useful in this role. We particularly welcome applicants with experience or being a looked after child, care leaver or personal experience of the care system

By applying for this role, you are stating that you are eligible to work in the UK. Live Unlimited is unable to apply for a Certificate of Sponsorship for this role. 

 Please note, a satisfactory Enhanced DBS check will be required for the role. 

About us

Live Unlimited is a charity that provides opportunities and support to Barnet’s looked-after children and young care leavers, empowering them to live their best lives. We are there on the journey with care experienced children and care leavers in Barnet, helping them to gain life skills, build relationships and networks, reducing isolation and providing them with the best opportunities possible. 

REF-218918

Join us in our efforts to end extreme poverty, whatever it takes.

A fantastic opportunity has arisen for a highly organised Executive and Governance Support Officer to join Concern Worldwide (UK) on a full time permanent basis.

About us

Concern Worldwide is a non-governmental, international humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Our mission is to transform the lives of people living in extreme poverty.  We work with 25 million people each year, in some of the hardest to reach and most fragile places. Places prone to conflict, natural disasters, climate change and extreme hunger.

About the Role

Would you enjoy working in a fast paced environment coordinating projects and work flow to support Concern UK’s leadership in their delivery of strategic goals?  We are looking for someone who has the ability to build relationships with our Senior Management Team in the UK and Dublin offices, with our Board of Trustees and amongst staff.

You will come with a proven skillset in your ability to organise, manage and prioritise work, maintaining confidentiality at all times with a strong command of written and verbal English together with excellent skills across the Microsoft Suite.  If this role resonates with you, we look forward to receiving your application.
Previous experience in a similar role in the charity sector is desirable together with governance experience and an interest in international development and humanitarian response.

About You:

The ideal candidate will have proven experience preparing agendas, preparing papers and reports, minute taking, action follow ups.  You will independently prioritise and plan a busy workload and have excellent interpersonal skills with the ability to communicate with a wide range of people and build strong internal and external working relationships. You will have excellent written English and the ability to produce accurate work to a high standard and pay attention to detail. The successful post holder will be proactive and demonstrated understanding of the importance of maintaining confidentiality at all times.

Main duties & Responsibilities:

Executive Assistant to the Executive Director

- Provide effective diary support & inbox management for the Executive Director
- Ensure the Executive Director is well prepared and able to execute their role effectively through support on briefings
- Prepare expense claims for the Executive Director

Trustee Liaison

- In conjunction with the Executive Director, coordinate meetings for the Board, Audit and Finance Committee, Fundraising Committee, and Governance and Nomination Committee.
- In conjunction with Director Northern Ireland, coordinate CNI Board meetings
- Take responsibility for Trustee communications including the preparation, editing and dispatch of Board Papers, production of meeting minutes and recording action points. Produce and maintain rolling agendas.
- Track and update actions on governance issues for both Boards, i.e. signing of documents and declarations, producing letters of appointment, preparing Board papers on Trustee Issues and keeping the website updated.
- Control of Trustee information regarding GDPR and compliance standards
- Responsible for personal data collection and support for recruitment and induction process for new Trustees

Support to SMT and ELT

- Co-ordinate SMT meetings; produce and update rolling agenda, prepare monthly agendas, circulate papers, coordinate presentations and maintain action logs.
- Ensure the availability of clear and accurate minutes of Board, SMT, ELT and other meetings where relevant. Ensure they are properly approved and filed.
- Coordinate Board and SMT Away Days
- Monitor and remind ED and SMT of key moments, deadlines and important tasks.
- Assist with collating information, editing and preparation of papers and presentations.
- Organise UK and international travel arrangements for SMT and board members on request.
- Prepare expense claims for Trustees.

Executive Support for the Organisation

- In consultation with the ELT, coordinate the timetable and logistics for all staff briefings.
- On an ad hoc basis, support SMT members in organising events and consultancies.
- On an ad hoc basis, support cross-organisational projects led by SMT members including documentation, planning and organising.
- Support the Compliance Officer with approved and final policies and other documents.
- Management London Info e-mail inbox

About our office:

Concern is currently trialling a hybrid model. Staff are expected to come into their base office once per week or the monthly equivalent i.e. 4 times per month. Staff are also able to flex their start and finish times between the hours of 7am to 7pm daily.

Please upload your CV and cover letter by 12th January 2025.

All candidates who are short-listed for an interview will be notified via email after the application deadline.

Candidates must be legally entitled to work in the UK at the time of application.

Concern reserves the right to close this role before the deadline.

The successful post holder will be required to complete a criminal records self-declaration form and complete a basic DBS check.

Location: London / Hybrid
Contract Type: Permanent
Hours: Full time
Salary: £37,602 - £41,780

You may also have experience in the following: : Executive Assistant; Executive Coordinator; Executive Office Manager; Executive office coordinator, Project Management, Partnerships; Engagement, Personal Assistant   Project Support, Project Assistant, Project Coordinator, Project Administrator, Project Management, Business support Admin, Project Compliance, Trustee support, Trustee Liaison, Business Support Officer, Operations Coordinator, Senior Executive Assistant, Executive Support

REF-218 768

We are looking to recruit a Manager to take the development of St Faith’s Centre to the next level, expanding the reach into the local community and use of this fabulous new combined Church and Community Centre, completed in July 2023.

Can you inspire others to come and volunteer or work in the Centre and lead the team, in conjunction with the Trustees and the Church, so that we provide a Centre which is available to all in the local area as well as providing the only community space in the centre of the established and new housing developments?

We are looking for someone with experience of leadership and managing a team, working with regular and one-off hirers and the onsite privately-run Childcare Nursery staff to create a welcoming, inclusive environment, maintaining the current activities while developing further opportunities for people to use the Centre.

You will need to be proactive in developing what could be achieved in and through the Centre, and help to inspire others to develop and deliver the vision.

The job is based in the Centre, part-time 20-25 hrs pw, Monday to Friday with occasional weekend working by agreement. Exact times and hours can be negotiated, with some flexibility for the right person. For more information about the Centre and the role see the detailed Job Description.

CREST Waltham Forest is a local voluntary organisation that currently works within the fields of adult mental health and well-being, older adults with dementia, is the Locally Trusted Organisation for 5 Big Locals and provides the management of a thriving community centre.   The Senior Administrator will support the Operations Director but also work closely with all team leaders and managers within the organisation and be accountable to the members of the Trustees Management Committee.
The Senior Administrator will lead on all administration processes including IT provision and the development for the effective delivery across all CREST WF’s services and projects to its respective clients.
The ability to work using their own initiative is essential as well as be confident to liaise and be part of the different teams/services that make up CREST WF.  The role is critical to ensuring all the administrative functions run smoothly and efficiently; they will be responsible for co-ordinating and executing a variety of tasks that support daily operations across the organisation and contribute to the overall success of the organisation.

Role:      Finance Manager

Salary:    £38.000

Location:    Work remotely 

Status:  Full time (35 hours per week) permanent. 

Part time will be considered 4 days per week minimum

   

Reports to:    Executive Director

     Treasurer

Start date:             ASAP

Closing Date for Applications: Sunday the 9th of February

Online finance test: Friday the 14th of February

Online interviews: Thursday the 20th of February

About Children Change Colombia

Children Change Colombia is a UK registered charity with 33 years' experience in defending children's rights in Colombia. Today we are the UK's largest charity working exclusively in Colombia. We work with children whose rights to a safe, happy childhood, and a fulfilling future, are threatened by poverty, inequality and violence. We work with the children most at risk, to keep them safe and defend their rights in the long term, to tackle neglected issues that few others address and to strengthen children's organisations.

Through local partnerships, we currently work on three neglected issues:

• Sexual and gender-based violence 

• Access to education

• Forced recruitment into armed groups and reintegration into society

We believe that, with knowledge of their rights and the confidence to assert them, children can transform their own lives, their communities and Colombia itself.

We are a small and lively organisation and you will quickly become an essential part of our friendly team, involved in all areas of discussion and supporting the many areas of our work. Since 2020, we have tripled the number of beneficiaries and doubled our number of projects, geographical areas of work, and annual income —all while keeping administrative costs low.

In 2024 alone, our programs positively impacted the lives of 4,320 children and 1,920 adults in Colombia, plus 126 children from London, and their families. We also conducted three workshops with our local partners - online and in person - as part of our capacity-building programme. In 2024 we supported 7 local grassroots organisations with 11 different projects.

Purpose of the role:

• To keep the Executive Director and Trustees informed on the charity’s financial status through the production of management accounts and other financial reports 

• To introduce and supervise the implementation of systems, procedures and controls to ensure the smooth running of the charity’s finances and maximise accountability.

• To ensure that Children Change Colombia complies with its statutory obligations – specifically those relating to Charity Commission, Companie House and Inland Revenue.

• To work closely with the Executive Director to help run CCC.

Key Financial responsibilities

UK Finance:

• Prepare annual consolidated statutory accounts, guaranteeing compliance with SORP requirements, liaising with external examiners, consolidating with Colombian accounts.

• Prepare monthly management accounts, regular analytical reports on budget performance and cash flow forecasts for Executive Director (ED), Trustees and Treasurer at Finance Committee meetings, highlighting any specific areas of concern.

• Attend Finance Committee and Board meetings.

• Check and authorise bank payments and transfers in the UK office.

• Data input into Quickbooks of all accounting transactions, monthly reconciliation of 10 UK bank accounts, plus all balance sheet accounts. Keep the chart of accounts up-to-date, create new income or expenditure accounts and restricted funds when necessary, and ensure these correspond correctly with live projects.

• Run the monthly payroll & pension process.

• Maintain procedures and financial controls, ensuring their compliance with Charity Commission and Companies House guidelines and guaranteeing their application by Fundraising and Project Management teams.

• Coordinate production of the annual income and expenditure budgets (full budget and unrestricted budget). Enter these onto Quickbooks, to allow Actuals v Budget reports to be run from Quickbooks. Also create a mid-year re-forecast.

• Process grant transfers to the Colombia Office, to ensure project funds and Colombian operating costs are cash flowed in a timely manner.

• Oversee financial reporting for statutory and large funding sources.

• Prepare and submit Gift-Aid returns. Enter Gift Aid declarations onto the database.

• Update Finance Manuals for the London office and the Colombia Office annually.

• Provide guidance and financial information as requested by all.

• Liaise with Programmes regarding our partners & their accounts i.e. their financial health.

• Assist with funding applications, project budgets & financial reporting to funders.

• Download and code monthly fundraising reports for all online income platforms (including CAF, Donorbox, JustGiving, Benevity, Stewardship, Facebook) and Payroll Giving platforms (including Charitable Giving, Charities Trust). Code into Quickbooks.

• Process all cheques received into the office by scanning, coding and depositing into the bank; and compile a list of donors to be thanked.

• Maintain the list of Major Donors.

• Maintain the Newsletter income analysis document.

• Annually recalculate the Reserves traffic light values for monitoring unrestricted reserves.

• Monitor Treasury management under the approval of the Treasurer, manage savings accounts, open new savings accounts when needed, ensure funds are held within the Financial Services Compensation Scheme safety levels.

Colombia Finance

• In collaboration with JGS (our Colombian accounting firm) process and approve all Colombian payments to partners, suppliers, core staff and project staff.

• Ensure supporting documents are provided for all Colombian expenditure and file on the drive accordingly.

• Enter all Colombian financial transactions onto Quickbooks using the correct exchange rates, and ensure details match those recorded by JGS in Siigo Nube.

• Monitor expenditure in Colombia against the Colombia office budget and project budgets.

• Reconcile 2 Colombian Bank accounts and 1 Colombian credit card on a monthly basis.

• Consolidate Colombian annual accounts into CCC’s UK consolidated annual accounts.

• Check the  Fundraising Grants Tracker monthly to ensure the project funds match the information recorded on Quickbooks.

• Lead a monthly meeting to ensure all staff  are aligned with the latest project details.

 

Key Governance responsibilities:

• Keep Charity Commission and Companies House records updated and ensure that annual accounts and annual returns are submitted on time.

• Inform Charity Commission and Companies House of any changes to constitution or Trustee membership. 

• Ensure CCC complies with Inland Revenue requirements and the Colombia equivalent.

• Ensure CCC’s insurance policies are renewed and reviewed annually on time. And that all projects are correctly covered by liability insurance.

• Ensure CCC remains up to date in meeting its obligations set by the Pensions Regulator.

• Support maintaining the financial aspects of the Risk Register.

• Renew the annual Microsoft Office and Antivirus subscriptions, providing links to all relevant staff.

• Monitor the info@childrenchangecolombia account, forward emails to relevant staff.

• Write Finance Committee minutes after each meeting.

Key HR responsibilities:

• Ensure staff understand their choices regarding pension deductions.

• Calculate entitlements and set up the annual leave chart annually.

• Calculate annual salaries based on pay rises or changes approved by the Finance Committee.

• Send expense claim & DBS information to new Interns, and pay their monthly expenses.

• Support updating HR policies.

• Run DBS checks for all staff, Trustees and volunteers, making sure these are renewed every 3 years, and keeping records of these.

Person Specification:

Essential

• A professional accounting qualification and- or finance experience

• Experience working in the Charity Sector ideally International Development

• A sound understanding of the need to differentiate between unrestricted and restricted funds

• Proven experience of using computerised accounting systems

• Experienced leading on the budgeting and forecasting process

• Experience of working in a cross-cultural environment

• Good IT skills, including proficiency in MS Word and Excel

• Accuracy and attention to detail, as well as the ability to maintain a management and strategic overview of the finance function

• Great interpersonal and communication skills

• Empathy with the aims and objectives of our organisation

• Ability to use QuickBooks or similar accounting software

Desirable

• Basic Spanish - spoken and written. We can offer Spanish lessons.

• Ability to use Civi CRM Database

Application Process

To apply please send your CV (2 pages max) and a short cover letter (1 page max) to Executive Director, Angela Carreno. In the cover letter please state clearly why you want this role and the skills and experience you possess relevant to this post and how you meet the person specification.

We will acknowledge all applications, but to minimise administrative costs we cannot provide feedback if you are not preselected for an interview.

Children Change Colombia is committed to equality of opportunity and to non-discrimination for all applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability. We particularly encourage applications from people with diverse Sexual Orientation and Gender Identity (SOGI), as well as Black, Asian and Minority Ethnic (BAME) candidates and people with disabilities. Diversity is not just a legal requirement for us, but the value found in our differences adds enormously to our work and enriches our lives.

About Us

Three times Formula 1 World Champion, Sir Jackie Stewart OBE founded Race Against Dementia in 2016, following his wife’s diagnosis of frontotemporal dementia.

At Race Against Dementia we identify, fund and guide pioneering dementia scientists from across the world.

We offer an innovative support package, inspired by high-performance Formula 1 and the world’s most inventive companies. We help researchers forge cross-discipline and cross-industry collaborations. We guide them on leadership, communication, teamwork and management.

Our researchers work to achieve better diagnoses, understand risks, develop treatments find a cure for dementia.

With over 55 million people affected globally and someone diagnosed every three seconds, Race Against Dementia is taking immediate action to drive significant breakthroughs and develop leaders in the field.

 Our Mission

To equip dynamic and driven dementia researchers with funds and a Formula 1 mindset to accelerate a cure for dementia.

Our Vision

A world with preventions and cures for dementia.

Our Values

Innovation: We harness forward-thinking approaches and cutting-edge ideas to drive positive change and challenge the norm.

Teamwork: We foster a culture of teamwork and respect. We apply our individual expertise and we work collaboratively towards our mission.

Resilience: We are focused and motivated on our mission and support each other in moments of adversity.

Ambitious: We are conscientious and driven. We are motivated to push boundaries and achieve success.

Integrity: We are honest, fair and equal. We listen to each other and make decisions with consistency, transparency and integrity.

About You

• We are looking for someone who is committed to helping us achieve our mission and vision.
• You will need to be adaptable, able to multi-task and work as part of the team.
• You will need a keenness for learning and new challenges with a high level of commitment and passion for our cause.

Our Team

We are a small dynamic and hardworking team.  We have a positive and inclusive culture and believe we are made up of open-minded, agile, determined and fun individuals who really want to make a difference.

 What can we offer you?

• You will be joining a team who put people first and will make you feel valued, help you to learn, and support you to thrive in your role and within the charity.
• Quarterly in person team meeting days where we take a break from the screens, reflect on the last couple of months, plan ahead and use the day to work collaboratively.
• Hybrid working with an office in London.
• Pension contribution.
• 33 days’ holiday a year (including eight English public holidays), and we encourage you to use them all!
• Discretionary holiday allowance around Christmas.
• Laptops provided for all employees.
• Learning and development budget

Job Description

Job Title: Director of Fundraising and Marketing

Based In: Hybrid working with two days a week to be worked in the London office

Reporting To: Chief Executive Officer

Responsible For: UK fundraising and global marketing

Hours: 37.5 hours a week, worked flexibly to include evening and weekend work where necessary

Leave: 25 days holiday per annum plus bank/public holidays

Contract: Permanent

Pension: Up to 3% matched contributions

Travel: Travel throughout the UK and overseas as appropriate

Purpose of the role

To be a key member of the senior leadership team, working collaboratively with the Chief Executive Officer and senior leadership team to set and deliver the overall fundraising and marketing strategy. To lead and develop a high performing fundraising and marketing team. Grow income generation to enable Race Against Dementia to achieve ambitious future aims.

Duties and Resonsiblities

•  Work with the Chief Executive Officer and board of Trustees to set and agree the vision and direction for significant UK income generation for the charity.
• Deliver the agreed strategy for fundraising, marketing and stakeholder engagement.
• Manage and deepen the charity’s relationships with key funders, partners and stakeholders, working closely with the Chief Executive Officer and Chair of Trustees as appropriate.
• Identify opportunities to develop new relationships with individual donors, corporates, trusts and foundations and other potential income streams.
• Provide inspirational leadership, support and management to a small fundraising and marketing team.
• Build on current systems and processes to maximise the efficiency of the fundraising and marketing team and deliver best in class donor relationship management.
• Identify opportunities to elevate the profile of the charity in the UK and build reputation.
• Own the brand and tone of voice for the organisation. Deepen brand visibility through paid campaigns, digital and social channels, content marketing and communications activity.
• Support the team with day-to-day digital and social media content to retain and build the online community.
• Work closely with the Chief Executive Officer to develop a fundraising budget and monitor progress against targets. Present progress regularly to the Trustees.
• To be an active member of the senior leadership team, supporting overall team culture and moral.
• To attend, where appropriate national and international events organised by the charity, including an annual Forum.
• To administer your own workload, including meeting targets and deadlines in line with the Race Against Dementia appraisal system.
• To attend relevant CPD training events as required and work within the guidelines of Race Against Dementia’s policies and procedures.

About You

• Proven track record of acquiring new major donors and partners and raising funds of over £1million for a non-profit organisation.
• Significant experience managing existing major donors, corporate partners and other key relationships.
• Extensive experience in developing and implementing creative marketing strategies and experience of planning and overseeing targeted campaigns across a range of platforms.
• Excellent communication and presentation skills, both written and verbal with the ability to communicate information to management and charity Trustees.
• Experience working with senior leadership and boards of Trustees.
• A good understanding of wider charitable sector considerations and fundraising regulations.

The Bentham-Moxon Trust is small charity that wishes to benefit the planet by supporting plant and fungal collection, research and education that further the work of the Royal Botanic Gardens Kew.

We want to see the growth of plant and fungal knowledge, and expertise, the sharing of this knowledge and expertise to help provide some of the solutions to the global challenges that are currently facing our planet.

We provide small grants to enable plant collection and field research expeditions; training and working opportunities for overseas botanists and mycologists; and presenting of globally important research at worldwide conferences.

What we are looking for

We are looking for a Finance and Administration Manager to support the board of Trustees. The Trust is particularly looking for a person with good working experience of financial and management accounting within a charity role and excellent administrative experience and skills. The Trust is a grant-making charity and experience within this area would be useful. We are looking for a detail orientated individual with the ability to manage their own work. The role is based at Trust’s office which is housed within the Royal Botanic Gardens, Kew. The Trust operates a hybrid working environment with the ability to work remotely part of the time.

Main purpose of Job:

Management of the finance and administration of the Bentham-Moxon Trust (BMT) including:

• The production of timely and accurate management and statutory information;
• management and recording of financial transactions including investments, grants, cash and operating expenses;
• the preparation of the annual report and accounts;
• the production of reports for and minutes of trustee meetings;
• the management of the grants process

Salary - £40,000-£45,000 FTE (pro rata at 0.4), based on experience.

Pension Benefits – The Bentham-Moxon Trust offers a Workplace Pension scheme through NEST, with an employer contribution of 3% of salary and an employee contribution of 5% of salary.

We offer flexible working hours.

Hours – 2 days per week (these will fluctuate with peak time around the annual grant deadline (30 September), which will be compensated for at other times).

Annual Leave – 4 weeks per year plus pro-rated bank holidays

Location - Hybrid. Expected to attend the office (based at the Royal Botanic Gardens, Kew, Richmond, Surrey, TW9 3AE) 2 days a month. The choice of remote working or attending the office is offered for the other days.

Application Resources

Job Information Pack

Closing Date: Monday 3rd February 2025 at 18:00

Interview Date: During week commencing 17th February 2025

We are dedicated to equality of opportunity and welcome applications from all sections of the community. We are committed to interview disabled applicants who meet the essential criteria for the post.

We are excited to be recruiting our first Executive Manager who will take responsibility for business and funding processes across the organisation, working closely with our existing Clinical Manager, staff and volunteer team and the board of trustees to capitalise on the organisation’s recent successes and support our growth and development. 

About Share

Share Psychotherapy is one of the city’s major mental health charities. Established over fifty years ago, we offer medium- to long-term therapy at nominal fees to people on low incomes. We deliver high quality services offering a range of psychodynamic and creative therapies and modalities. Around 80% of our clients have annual incomes of less than £12k, and we are therefore working at the vital intersection of psychological distress and poverty in the city.

Having moved to our new city centre location in 2023 we are now well established in our new premises and ready to capitalise on the benefits the new premises and location offer to the organisation. This requires a dedicated business leader who can take care of the day to day running of the organisation as well as contribute significantly to the development of future strategy.

We work closely with other charities and the NHS to deliver for the Sheffield population, and we seek to expand the relationships we hold across the sector, to meet increasing demand on mental health services through collaboration.

The role

The Executive Manager is a new senior leadership role, leading on the organisations’ fundraising, partnership and service development and supporting the board in all aspects of organisational governance.

We are looking for someone who thrives in a varied role, bringing professionalism, collaborative style and leadership to the organisation. The role involves leadership in core areas, such as HR processes, charity governance, fundraising and oversight of client finance and building maintenance

Working closely with the Clinical Manager the postholder will ensure that the core functions of the organisation support and enhance the delivery of our clinical service.  The role will manage a small office management / administrative team comprising both paid and voluntary staff.

This is currently a fixed term, part time role, which we seek to extent it into a full time and permanent role subject to secure additional and sustainable funding.

Job description

Service Development

• Develops links and partnerships with other organisations, representing Share and attending external meetings
• Identifies and pursues additional avenues of funding
• Completes funding bids for routine funding opportunities and manages relationships with funders from proposal submission to reporting
• Plays an active part in strategic and business planning with the board of trustees, setting stretching but achievable goals for the organisation.
• Manages and improves as and when required data collection processes, collating and analysing data to informing governance, fundraising and business planning

Governance and Compliance

• Provides support to the Chair of Trustees to ensure sound the governance of the organisation
• Delivers timely and reliable administrative support to the board of trustees, specifically around quarterly board meetings, AGMs and other governance matters
• Manages the organisational risk register, reporting regularly to trustees
• Leads on policy development, compliance and annual reporting cycles
• Maintains and updates HR processes and employment practices
• Working with the clinical manager to assess client experience and ensure a high level of customer/client satisfaction

Operations

• Leads on building management, health and safety and identifying and scheduling building maintenance work
• Oversees management of all elements of the operation of the building including, but not limited to, utilities usage and contracts, building access arrangements, security, first aid provision, fire alarm systems, lone working procedures, and relevant organisational insurances.
• Oversee maintenance and development of the website and IT systems
• Responsible for managing and developing all operational policies

HR

• Oversee and develop all HR policies and processes in consultation with the board of trustees
• Hold monthly performance and development check-ins with staff and volunteers as appropriate
• Provider leadership to the office management/administration team of both paid and voluntary roles
• Oversee the provision of compulsory trainings to all staff and volunteers at Share
• Hold responsibility for organisational compliance with recruitment and DBS legislation and practices
• Deliver strong safeguarding processes working closely with the Clinical Manager
• Lead recruitment processes

Finance

• Overview of payment processes including invoices, wages, and tax payments
• Manage monthly accounts working closely with the Treasurer, reporting regularly to the Board
• Developing budgets for funding bids and monitoring of expenditure
• Hold the organisation’s relationship with the independent examiner, undertaking the annual accounts process and Charity Commission reporting
• Be responsible for banking and bank signatory changes

Person Specification

We are committed at Share to providing a quality service to all our clients and volunteers. However, we know no one person ever meets all criteria fully. Therefore, please help us understand – through your CV and cover letter – which aspects you fully meet and have expertise in, which you meet partially, and which you think may need require support and on-the-job learning.

We are open to supporting an incoming Executive Manager to grow into the role.
Qualifications

• Educated to Degree level, or holds professional qualification relevant to the role (essential)
• Management, HR or Fundraising qualification (desirable)

Experience and knowledge

• Demonstrable experience of management roles at a senior level (essential), preferably in the mental health sector or charities
• Proven experience of fundraising from trusts and other grant making bodies leading to income growth (essential)
• Proven experience of partnership working with external organisations (essential)
• Experience of working in small organisations (essential)
• Experience of working with volunteers (essential)
• Experience of managing budgets, funding and finances (essential)
• Proven record in line management (essential)
• A strong interest in mental health issues and commitment to offering psychotherapy and wellbeing services (essential)
• Experience of building management, health and safety or operational compliance (desirable)
• Understanding of current HR requirements and national policy (desirable)
• Experience of working with, and reporting to, a Board of Trustees (desirable)
• Knowledge of the mental health and wider social service sector (desirable)

Skills

• A collaborative leader who values others and builds strong relationships (essential)
• Team leadership skills including managing other staff and/or volunteers on a day-to-day basis (essential)
• Ability to think creatively and strategically to drive forward development of the organisation (essential)
• Excellent communicator at all levels; able to represent Share and communicate its values and standards across networks (essential)
• Ability to manage and organise own time, caseload and professional development (essential)
• Commitment to developing self, others, and Share as a whole (essential)
• Competence in using IT to perform the role effectively (essential)

Who are Guts UK Charity?

People are suffering. People are dying. All because of a lack of knowledge about our guts. 

Guts UK is the only charity that covers all of the digestive system, from ‘top to tail’ covering the gut, the liver and the pancreas. Guts UK works actively and collaboratively with other charities. However, with our own limited resources, we choose to focus particularly on the conditions that have no other specific charity or voice - those illnesses that really are underserved such as pancreatitis, diverticular disease, irritable bowel syndrome (IBS), childhood gut and liver disease and digestive cancers.

Our vision is a world where digestive disorders are better understood, better treated and everyone who lives with one gets the support that they need. 

Overall Purpose of the Finance and Administation Officer

This is a pivotal role for the charity in ensuring finances are managed in a timely, accurate and compliant manner. The Finance and Administration Officer will maintain the day-to-day accounts for the charity including bank reconciliations, journal posting and invoicing and supported by our experienced Finance Manager, will be responsible for month-end and quarter-end closure and reporting and will support with the year end audit and reporting.

In addition to the financial responsibilities, this role is critical in providing administrative support for the leadership and wider team. They will support with key HR and admin processes including the onboarding of new staff and trustees and maintaining HR record management.

Who we’re looking for?

If you are a qualified finance technician or you’re part way through  finance or accounting qualifications then this may be the perfect role for you.   

We’re looking for someone methodical and structured, with a keen eye for detail who can keep our finances, HR and administration running smoothly. You’ll be someone who prides yourself on doing things properly and loves it when a system and a spreadsheet reconcile!

The role forms part of a small finance and operations team so the ideal candidate needs to be prepared to roll their sleeves up and support where needed to ensure we can keep our processes running smoothly and efficiently.

Location

We have offices in London and Huddersfield which are easily accessible by road orpublic transport. We support hybrid working but attendance in one of the offices [dependent on your location] is required on an average of 2 days per week. If you are interested in the role but have queries about office-base requirements, please contactus to discuss.

Please see the attached detail job pack for further information and how to apply.