Executive assistant to the executive director of policy volunteer roles
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Inclusive Boards is delighted to be working with Sheffield Hospitals Charity in their search for a new Chair!
Sheffield Hospitals Charity provides additional funding to Sheffield Teaching Hospitals NHS Foundation Trust and Sheffield Health Partnership University NHS Foundation Trust who support people at every stage on life’s journey. From welcoming babies into the world on the Jessop Wing, supporting cancer care at Weston Park, specialist care at the Royal Hallamshire, Charles Clifford and the Northern General, to improving the mental, physical and social wellbeing of people in our communities. The support provided by Sheffield Hospitals Charity helps to improve the lives of people across Sheffield from patients and their families to our NHS staff who take care of them.
The Chair plays an important role in the governance of the charity, providing leadership to the Board of Trustees to work together, reach good collective decisions, and manage any conflicts. The responsibilities of our Chair are as follows:
Oversight and governance
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Lead the Board of Trustees to support development of and approve the charity’s strategy and corresponding plan.
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Lead the Board to make key strategic decisions in the organisation’s best interests and in line with its charitable objects.
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Lead the Board in ensuring there is financial strategy oversight, and the organisation’s resources are managed responsibly.
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Ensure the organisation is operating in line with charity law, charity regulation and its own governing document.
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Build an effective, diverse board that can work well together for the good of the organisation.
Working with trustees
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Support trustees with development and annual one-to-one reviews.
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Help the Board work as a team, drawing on specific expertise, lived experience, and diversity of thought across the Board.
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Chair board meetings and work with the CEO and EA to ensure they are well planned and minuted and that actions are circulated and followed up.
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Ensure trustees are given the information they need to make decisions effectively.
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Support the recruitment of trustees, identifying any skills or knowledge gaps.
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Build a diverse board that functions in an accessible and inclusive way. The
Chair-CEO relationship
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Manage the relationship with the CEO, providing appropriate challenge and support to help them effectively lead the charity.
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Conduct the CEO appraisals and reviews and support their leadership development. Lead on CEO recruitment.
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Relate any concerns of the Board to the CEO and Senior Leadership Team.
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Work with the CEO to make sure the Board has all the information required, in a timely manner, to make strategic decisions.
Ambassadorial responsibilities
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The Chair may be required, from time to time, to act as a champion and ambassador for the Charity.
Person specification
Candidates will need to demonstrate that they have the necessary experience and will need to demonstrate the following skills, experience, and attributes.
Essential
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Passion for the National Health Service and an understanding of the role of health charities.
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An ongoing and meaningful connection to Sheffield and good standing within the city.
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Experience as a board member, trustee, non-executive director, or chair.
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Strong comprehension of charity law, regulation, and the roles and responsibilities of a charity chair and trustee.
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Skilled in strategic planning, financial management, risk management, and organisational performance.
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Excellent interpersonal skills, including the ability to engage, influence, and negotiate with a range of senior stakeholders diverse in sector and profession.
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Capable of building and maintaining relationships in a complex stakeholder environment with competing priorities.
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Robust communication skills, both written and verbal, and the ability to communicate complex information to a range of diverse stakeholders.
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The ability to lead effectively and inclusively during times of transformational change within and beyond an organisation.
Desirable
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Previous chairing experience at the non-executive level.
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Experience in working within the health and social care and/or charity sectors – either as an employee or appointee.
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Experience in charity fundraising, income generation, marketing and communications.
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Understanding of health-related research and innovation and impact assessment skills.
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Well versed in people management, wellbeing and learning and development.
How to apply
The recruitment process is being undertaken by Inclusive Boards on behalf of Sheffield Hospitals Charity. If you wish to apply, please supply the following by 11:59pm on 10/05/2026:
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A detailed CV setting out your career history including responsibilities and achievements.
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A cover letter (maximum two sides of A4) highlighting your suitability for the role and how you meet the person specification. Please note, your cover letter is an important part of your application and will be assessed.
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Details of two professional referees together with a brief statement of their relationship to you and over what period of time they have known you. Referees will not be contacted without your prior consent.
Please consider filling out our diversity monitoring form. The information provided to us is confidential, stored securely and separately from your application, and is only used to ensure we are meeting our obligations for equal opportunities under the Equality Act 2010.
For more information, visit Inclusive Boards' website.
Recruitment Agency 
11 - 20
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
JOB PURPOSE:
This Role Transforms Volunteer Activity Into Structured, Ethical, High-Impact Operations
At Tell My Truth and Shame the Devil C.I.C., our work is powered by people. Volunteer contribution is not just support, it is community, capacity and impact. The Volunteer Operations Analyst ensures that this contribution is organised, visible and aligned with the organisation’s mission, safeguarding responsibilities and growth.
You will play a key role in connecting people, systems and structure—ensuring that volunteer engagement is consistent, well-managed and sustainable as the C.I.C grows.
This is not a purely administrative role. It is insight-driven, systems-focused and central to how the organisation operates effectively behind the scenes.
Role Summary
The Operations Analyst is responsible for measuring, analyzing, and optimizing the organization’s
internal operations to improve efficiency, accountability, and overall performance. This role focuses on operational systems development, process evaluation, workflow optimization, and organizational effectiveness, enabling leadership to make informed decisions and ensuring that the organization’s activities are structured, scalable, and effective.
While analytical skills are essential, this is not a traditional Data Analyst role. The emphasis is on understanding how systems, teams, and workflows function, and using insight to design and improve operational structures, not just analyze datasets.
The Operations Analyst does not execute or enforce tasks, but plays a critical role in diagnosing
operational challenges and recommending actionable, system-level solutions.
REQUIRED SKILLS AND COMPETENCIES:
Technical Skills
Strong proficiency in:
- Google Sheets / Microsoft Excel
- Data tracking and reporting tools
- Ability to organize and interpret large sets of data
Analytical Skills
- Strong problem-solving and critical thinking ability
- Ability to identify patterns, trends, and inefficiencies
- Detail-oriented with a structured approach to analysis
Communication Skills
- Ability to present data in a clear, concise, and actionable format
- Strong written communication for reporting
Organizational Awareness
- Understanding of how teams and workflows interact
- Ability to think in systems, not just tasks
PREFERRED QUALIFICATIONS (NOT MANDATORY):
- Background in Operations, Business Administration, or related fields
- Previous experience in Operations analysis, project tracking, or process improvement roles
- (Experience working in remote or volunteer-based organizations is an advantage)
CORE OBJECTIVES:
- Provide clear visibility into operational performance and system effectiveness
- Identify inefficiencies, bottlenecks, and structural gaps in workflows and processes
- Recommend practical, system-level improvements (not just data observations)
- Support leadership with structured insights that drive operational decisions
- Strengthen accountability, clarity, and scalability across the organization’s operations
KEY RESPONSIBILITIES:
1. Data Tracking & Performance Monitoring
- Develop and maintain centralized tracking systems (e.g., Google Sheets, Airtable) to support operational visibility
- Monitor key operational metrics across departments, including:
- Volunteer recruitment and onboarding timelines
- Task completion rates across teams
- Program and project delivery timelines
- Ensure data is accurate, relevant, and structured to inform operational decisions (not just reporting)
2. Reporting & Operational Insights
- Prepare weekly or bi-weekly operational reports for leadership
- Go beyond reporting by clearly highlighting:
- Root causes of inefficiencies
- System and workflow gaps
- Operational risks
- Translate data and observations into clear, actionable, system-focused recommendations
3. Process Analysis & Workflow Design
- Document and map existing workflows across functions (HR, Programs, Operations, etc.)
- Analyze how work actually flows across teams—not just what is recorded in data
- Identify bottlenecks
✅ The Operations Analyst WILL:
❌ The Operations Analyst WILL NOT:
○ Redundant or unclear steps
○ Structural and communication gaps
● Recommend and help design improved workflows, structures, and operational systems
4. Risk Identification & Escalation
● Proactively identify and flag:
○ Process breakdowns
○ Structural inefficiencies
○ Delivery risks linked to poor workflows or unclear ownership
● Escalate findings with clear operational context and suggested solutions
5. Systems & Process Optimization
● Lead efforts in operational systems improvement, including:
○ Workflow restructuring
○ Standardization of processes and templates
○ Introduction of more efficient tracking and coordination systems
● Continuously evaluate how systems function in practice and recommend refinements
6. Cross-Functional Collaboration
● Work closely with:
○ HR Team (for recruitment and onboarding systems)
○ Team Leads (for workflow and delivery structures)
○ Operations Coordinators / Executive Assistants (for execution visibility)
● Bridge the gap between how work is designed and how it is executed
SCOPE AND BOUNDARIES FOR THE ROLE:
To ensure clarity and proper role alignment:
- Analyze workflows, systems, and operational performance
- Design and recommend process and system improvements
- Provide structured insights that inform operational decisions
- Function as a Data Analyst focused solely on datasets and reporting
- Be limited to producing reports without contributing to process improvement and system design
- Manage or supervise team members
- Enforce task completion or handle administrative coordination
WORKING RELATIONSHIP:
The Operations Analyst will:
- Report directly to the Director of Central Operations & Executive Coordination
- Support decision-making but will not replace leadership authority
- Work collaboratively across all teams while maintaining objectivity and independence
KEY PERFORMANCE INDICATORS (KPIs)
Success in this role will be measured by:
- Quality and impact of operational insights and recommendations
- Measurable improvements in workflow efficiency and system effectiveness
- Reduction in process bottlenecks and delays
- Clarity and usability of operational tracking systems
- Contribution to scalable and well-structured operational processes
What Success Looks Like in This Role:
Within the first 60–90 days, the Operations Analyst should:
- Establish a functional and structured operations tracking system
- Deliver insight-driven reports that highlight system-level issues (not just data summaries)
- Identify and recommend improvements to at least 2–3 key operational workflows
- Provide leadership with clear visibility into how operations actually function and where improvements are needed
Additional Notes
- This is a strategic operations role, not a purely analytical or reporting position
- Ideal for individuals who are passionate about:
- Improving how organizations function
- Designing better systems and workflows
- Driving efficiency through structure and clarity
Important to be clear:
- This is a volunteer role during the CIC’s build phase
- It carries real responsibility for data integrity and donor relations
Formal qualifications are not required, but desirable.
Essential equivalent experience mandatory.
Next Steps:
Shortlisted applicants will be invited to:
- A values-led conversation
- A practical discussion about event planning, coordination, and execution
The client requests no contact from agencies or media sales.
Thank you!
Location: Camden/Pan-London
Closing Date: Monday 27th April 2026
Closing Time: 00:00am
Are you looking for a rewarding role working for an intersectional feminist organisation? If so, we have an incredible opportunity for you to join our team as an HR & Governance Trustee (Subcomittee Chair) at Solace Women's Aid.
At Solace, we have continued to reach more people than ever before, supporting 20,000 women, children, young people and men across all of our services every year. Our aim is to work to prevent violence and abuse through support services such as Refuge Accommodation, Therapeutic Support, Community services and many more. Our holistic approach to empowering survivors allows women and girls to achieve independent lives free from abuse.
About the Service
Solace is a registered charity with the Charity Commission for England and Wales. The organisation is governed by a Board of Trustees, which is made up of up to 12 members from across a range of professional and life experiences.
Solace is seeking trustees to join our Board to fulfil their responsibilities in developing the strategic direction and overall governance of the organisation. This is an exciting opportunity to help drive the success of a growing charity that makes a profound and positive impact on the lives of women who have suffered from violence and abuse.
We are looking for those who value the equality of all women, are passionate about their wellbeing, and the challenges they face in violent and abusive environments. An interest in Solace’s work and approach is essential, as well as an ambitious outlook for Solace’s future.
About the Role
A successful candidate would have current or recent experience as a strategic HR Director in an organisation of similar scale and complexity to Solace Women’s Aid.
We are keen to appoint a candidate that thinks strategically, is passionate about the services we provide to women and girls and is therefore eager to utilise their expertise to contribute. We are looking for a committed Trustee who would take on the key role of chairing our HR & Governance subcommittee and will be integral to the governance of our Board.
Due to the nature of our work, we are looking for a female to take on this role, this is a genuine occupational requirement in line with the Equality Act 2010.
About the Location
We have two forms of meetings that trustees are expected to attend at our London head office; Board Meetings, which occur 4 times a year and Board Away Days which can take place up to two times annually. All trustees also need to be a part of a subcommittee, which are held online quarterly.
About the Time Committment
Trustees will need to attend 4 in person board meetings per year. Each trustee is expected to join at least one subcommittee, with meetings held remotely 4 times per year. The expected time commitment for trustees averages one day per month across the year.
How to apply
If you wish to apply to this position, please supply the following by 06-04-26:
- A detailed CV setting out your career history, with responsibilities and achievements. A covering letter (maximum 2 sides) highlighting your suitability for the role and how you meet the above person specification. Please note that the covering letter is an important part of your application and will be assessed as part of your full application.
- Details of two professional referees together with a brief statement of their relationship to you and over what period of time they have known you. Referees will not be contacted without your prior consent.
Please send your CV and cover letter to our Executive Assistant using the contact email address displayed via our direct Solace vacancy for this role.
Solace Women's Aid values diversity, promotes equity, and challenges discrimination. We encourage and welcome applications from candidates of diverse cultures, abilities, perspectives, and lived experiences. We have policies and processes in place to ensure that all employees are offered an equal opportunity in recruitment and selection, promotion, training, pay, and benefits. Our Inclusion Networks support staff with protected characteristics and offer inclusive spaces to connect.
We are a Disability Confident Employer and committed to an inclusive and accessible recruitment process. We anticipate and provide reasonable adjustments as needed and support employees who acquire a disability or long-term health condition, enabling them to stay in work.
This service is run by women for women and is therefore restricted to female applicants under the Equality Act 2010, Schedule 9, and Part 1. Section 7(2) e of the Sex Discrimination Act 1975 apply. The post is exempt from the Rehabilitation of Offenders Act.
As part of safer recruitment practices, we carry out pre-employment checks including references, Disclosure and Barring Service (DBS) and right to work in the UK checks.
No agencies.
The client requests no contact from agencies or media sales.