Logistics volunteer roles

About us: 

Peace Brigades International (PBI) is an international NGO with over 40 years’ experience providing life-saving protection and support to hundreds of brave human rights defenders who face reprisals because of their activism for social justice. PBI’s trademark protective accompaniment teams in Colombia, Honduras, Guatemala, Mexico, Nicaragua, Indonesia, Kenya and Nepal are supported by PBI’s International Headquarters in Brussels, and offices elsewhere in the world, such as our UK section, which carries out high-level advocacy for improved governmental and other support for human rights defenders, as well as stronger regulation of transnational business behaviour.

About the role:

A 3-month volunteer placement where the selected candidate will not only play a vital role in upcoming projects but also harness their skills in advocacy, communications and administration/logistics. They will deepen their understanding and knowledge of the UK environment, gaining insights into UK politics, international human rights, legal frameworks, advocacy strategies, and communication tactics. 

By embracing this role, you become an integral part of our mission to influence positive change.

Responsibilities include:

(Note: These responsibilities are subject to adjustments and are not exhaustive).

• Support advocacy research and activities:

  • Conduct research on countries and cases that PBI works on.

  • Conduct research on policy advocacy related to HRD protection and business and human rights.

  • Participate in meetings with a range of external stakeholders.

• Support in the organisation and roll out of internal and external events.

  • Past events have included film screenings, talks with defenders, Parliamentary roundtables.

• Supporting field volunteer and alumni outreach and engagement.

• Producing communications outputs, such as articles on human rights issues, interviews with human rights defenders and social media posts.

• Supporting the organisation of human rights defender visits to the UK.

• Engage in network building and maintenance:

  • Cultivate relationships with lawyers, judges, NGOs, social movements, politicians, and funders.

• Support office administration, logistics and finance

  • Assist with filing, systems management and logistics.

  • Digital systems and IT support with technical troubleshooting.

Come and be a part of something extraordinary and support the team in delivering the Street Child Sierra Leone Marathon & Cycle Challenge (SLM)

SLM has long since established itself as an incredible event that showcases the work of Street Child, enabling participants to explore the wonderful country of Sierra Leone and make a positive impact all whilst taking on a challenge.

We are seeking someone with an interest in running/cycling/adventure and ideally experience in International Development to come and join our project. Whether you have just finished studying at university or are taking a career break and looking for a challenge, this is your chance to make a unique contribution to an internationally recognised NGO. 

Location: Makeni, Sierra Leone

Dates: September – October 2026 (1-2 months)

Key tasks you will be involved in are: 

- Support the SLM team with stakeholder meetings

- Support the SLM team with race day plans, recruitment & procurement

- Arrange all in-country transport including buses, shuttles and 4x4’s

- Manage all necessary hotel/guesthouse reservations

- Liaise with Street Child of Sierra Leone staff to organise programme visits

- Recruit race day sponsors and participants

To be a great fit for this position you will be a highly self-motivated and pro-active individual, with excellent organisational skills. We are ideally looking for someone with experience in logistics and event coordination, but are open to alternative, relevant experience.

Key skills: 

Ability to work quickly and effectively in an unfamiliar environment, forming strong relationships with our local team 

Ability to be flexible and work outside your specific duties when needed; have fun and laugh along with a sometimes unpredictable environment! 

An interest in marathons and/or endurance events (whether personal or professional) 

Terms 

Successful applicants will be living primarily in the Street Child compound in Makeni, Sierra Leone, with basic conditions. You will be expected to travel independently around Sierra Leone, and will spend time either in Street Child accommodation or local guesthouses. 

Included:

- Return flights

- Accommodation (Street Child Compound, Makeni)

- Phone credit allowance

- Wi-Fi access

- Visa

- Airport Security Tax

- Airport transfers (Lungi International Airport to Makeni – return)

The Conference Officer takes the lead of running the Annual National Conference. This includes the organisation of a sub-committee, financing, logistics, content of the training eg. speakers and social aspects. In addition to organising the conference, they should organise attendance at other conferences for recruitment and fundraising purposes. This should
include comic conventions and medical conferences.

As a Conservation Research Assistant (RA) with SEED, you will play a crucial role in supporting our conservation research efforts in the unique ecosystems of southeastern Madagascar. Working from our base in Sainte Luce, you will be responsible for overseeing the management and support to the volunteers and take part in a variety of research tasks and data collection across our conversation projects. You will work closely with and report to the Senior Research Assistant to ensure the smooth running of field operations and contribute to the success of conservation projects.

Location: Fort Dauphin, Anosy Region, Madagascar

Timeframe: 12 months

Terms and conditions: Voluntary post, 800,000 Ar per month to support with accommodation costs (field-based food/transport provided) with a £650 contribution to insurance

Key Duties and Responsibilities:

1. Data Collection & Research

o Support the organisation and execution of the research schedule.

o Lead data collection efforts in the field, ensuring high-quality and accurate data.

o Assist in setting clear research objectives and ensuring they are consistently met.

o Lead research initiatives focused on lemurs, reptiles, amphibians, flora, and emerging projects, including setting up transects and quadrats.

o Assist with qualitative research, including conducting community surveys and ensuring clear communication during meetings.

o Support the development and application of research methodologies and protocols.

o Assist in the development of new research protocols and methodologies.

o Help analyse research data and contribute to the write-up of research findings, reports, and papers.

2. Volunteer Management & Support

o Coordinate the logistics and fieldwork for short term international volunteers.

o Provide training and supervision on field research techniques, including data collection, species identification and research methodologies.

o Offer regular feedback to volunteers and staff to ensure the continual development of skills.

o Provide pastoral care and support for volunteers in the field, ensuring their well-being and managing any issues that arise.

3. Field Operations & Logistics

o Assist in managing the logistics of fieldwork, including equipment and resource coordination.

o Ensure all research and fieldwork adheres to SEED’s protocols, including health and safety guidelines.

o Support in managing the research camp to ensure it is well-organised and functioning smoothly.

4. Communication and dissemination of conservation programme

o Facilitate communication between the research team, SEED staff and local guides.

o Build and maintain positive relationships with local guides, volunteers and community members.

o Provide accurate and engaging content about SEED’s research for our website and social media platforms, including photographs.

5. Policy & Compliance

o Ensure compliance with SEED’s policies, including safeguarding, anti-corruption and whistleblowing procedures.

o Participate in ongoing training to promote adherence to SEED’s health, safety and ethical standards.

6. Additional Tasks

o Assist with other tasks as requested by the Director of Programmes and Operations, Conservation Research Coordinator, or Senior Research Assistant within the scope of this role.

Personal specification:

• Have a Bachelors in a conservation related field, and at least one years practical experience in field-based research

• Previous experience with data collection and cleansing

• Knowledge of either primatology, herpetology or botany is desirable

• Previous experience of collecting data with a working knowledge of GPS and/or GIS

• Experience of working with volunteers or providing pastoral care

• Hold a current First Aid certificate

• Demonstrate an understanding of and commitment to SEED Madagascar’s ethos and approach and be a good ambassador for SEED Madagascar at all times

• Have passion, curiosity and motivation for the job and the ability to enthuse others

• Have the ability and desire to work with teams from different economic and cultural backgrounds and across multiple language barriers

• Have the ability and desire to build capacity and share skills across cultures

• Demonstrate proven ability to recognise and appropriately deal with challenging situations

• Demonstrate an awareness of and comfort with increased social and professional responsibility, working at all times with cultural sensitivity and respect

• Demonstrate the ability, social skills and confidence to give clear guidance and support to other members of the team in respect of the philosophy and procedures of SEED Madagascar in order to protect both their safety and the reputation of the NGO

• Experience of volunteering programmes or the ability to manage and support volunteers

• Be punctual and be able to work to tight deadlines in an organised manner and to a high standard

• Have a flexible and patient attitude

• Have excellent problem-solving skills

• Be able to work both independently and as part of a team.

About the organisation

SEED Madagascar is a British Charity working in partnership with communities in the southeast of Madagascar. We integrate high-quality community health, sustainable livelihoods, education infrastructure and conservation programmes to support long term, sustainable change while adding to International best practice through research and publication. 

About the Role

The Events & Partnerships Officer will help plan, coordinate, and deliver community events, charity fundraisers, and partnership activities to support our growth.

Key Responsibilities

• Plan and deliver events (community days, fundraisers, volunteer events)

• Build relationships with schools, local businesses, and partners

• Secure sponsorships, in-kind donations, and venue support

• Promote events alongside the communications team

• Manage event volunteers and logistics

About You

• Experience planning events (formal or informal)

• Great communication and organisational skills

• Confident working with stakeholders

• Creative, proactive, and reliable

Volunteer Monthly Coffee Mornings Coordinator – Share Your Heart of Gold with SUNSHINE

Loneliness is one of the fastest-growing epidemics of our time. Across London, thousands of people feel isolated, disconnected, and unseen. At SUNSHINE, we believe no one should feel alone. Our mission is to bring sunshine into people’s lives through grassroots, community-led programmes that spark joy, foster friendships, and transform lives.

We are now seeking a Monthly Coffee Mornings Coordinator with a Heart of Gold to lead the set-up, delivery, and coordination of one of our most uplifting programmes.

Why This Role Matters

Our Monthly Coffee Mornings will be the beating heart of SUNSHINE—simple yet powerful gatherings where people come together, share conversation, and leave feeling connected and uplifted. As Coordinator, you will ensure these mornings run smoothly, radiate warmth, and become a cornerstone of our mission to tackle loneliness.

What You’ll Do

• Lead the programme: Organise and oversee the set-up, delivery, and coordination of Monthly Coffee Mornings.

• Create welcoming spaces: Ensure every participant feels valued, included, and part of the community.

• Support volunteers: Guide and inspire the team helping with refreshments, logistics, and hospitality.

• Promote joy: Bring creativity and positivity to each event, making every gathering memorable.

• Gather feedback: Listen to participants and help shape future sessions to meet community needs.

Who We’re Looking For

We welcome applications from people with a Heart of Gold who believe in community, joy, and togetherness. Ideally, you will bring:

• Organisational skills to manage logistics and coordinate volunteers.

• Warmth and hospitality to make participants feel welcome and uplifted.

• Leadership qualities to oversee delivery with clarity and positivity.

• Commitment to impact and a passion for tackling loneliness.

• Flexibility and creativity to adapt and grow the programme.

Join Us

At SUNSHINE, the Coffee Mornings Coordinator is more than an organiser—they are the host of joy, the steward of connection, and the architect of community spirit. Together, we can turn the tide on loneliness and create a London where everyone feels part of something bigger, brighter, and more joyful.

Step forward. Shine bright. Share your Heart of Gold. Because when you lead our Coffee Mornings, you’re not just serving tea and coffee—you’re bringing sunshine into countless lives.

SUNSHINE

Loneliness Charity in London

The Environmental Investigation Agency (EIA UK) is a charity and independent campaigning organisation established in 1984. We pioneered undercover investigations to combat environmental crime and abuse. We use evidence and analysis to bring about lasting policy and changes to legislation to protect our planet, its biodiversity, climate and all who live here.

Our vision is a future where humanity respects, protects and celebrates the natural world.

We are looking for volunteers to start in January 2026

Are you passionate about the environment and looking to make a real impact?

EIA UK is seeking a motivated volunteer to support our Fundraising team as we expand our mass participation events programme. The volunteer will ideally work 1 day a week and for a period of 3 months.

A key focus of the Fundraising team is to raise unrestricted income for EIA, so that the funds raised can be spent wherever the need is greatest. We are now scaling up our involvement in mass participation events to increase brand awareness, attract new supporters, and grow our unrestricted fundraising income and we need your help to do this!

This is a fantastic opportunity to gain hands on experience in events and fundraising at a leading international environmental NGO — while helping protect the planet for future generations.

As a Fundraising Volunteer, you’ll play a key role in helping us grow our events programme and engage new supporters. You’ll:

• Support the planning and logistics of multiple mass participation events such as Swim Serpentine and the London Marathon
• Steward our fundraisers across all events
• Be a key point of communication
• Assist with digital and on the ground outreach before, during and post event
• Research new events and fill out applications for EIA to participate

Individuals with great communication and organisational skills are encouraged to apply and should have an interest in the environment, a passion for conservation and share the aims of EIA.

Do you have what it takes to be an EIA Volunteer?

• An interest in events and mass participation events
• Good working knowledge of Microsoft Office programmes e.g. Microsoft Word and Excel
• Good communication skills
• Good organisational skills
• Comfortable working with people and juggling multiple tasks
• Patience, attention to detail and thorough work ethic

What we can offer you as an EIA Volunteer:

• Flexible volunteering hours.
• Reimbursement for subsistence (one meal) and for public transport costs to the office from within the London area.
• Work experience at a leading international environmental NGO.
• Opportunities for training on selected relevant software.
• Working with like-minded people and networking.

Deadline to apply is 4th January 2026.

Location: London/ hybrid working

Working hours: one working day per week

Duration: January 2026 to April 2026 (can be extended)

Mencap’s goal is to make the UK the best place in the world for people with a learning disability to lead happy and healthy lives. To help us with this, we are currently looking for a volunteer to help support a person with a learning disability to travel to meetings or events.

The Travel Buddy Volunteer will support a Voices Council member who is a person with a learning disability (and possibly other disabilities) to attend a Voices Council meeting 4 times a year to travel from Wales to London and one regional meeting a year that is not in London. 

As a Travel Buddy Volunteer, you’ll support one person to attend:
• Four national Voices Council meetings a year in London
• One regional meeting a year in a different UK location

Even if you can only commit to one meeting a year, we would absolutely love to hear from you. Every bit of support makes a huge difference.

This role involves travelling with her on public transport the day before the meeting, staying overnight in a hotel, and supporting the person to get to Mencap’s London office on the day of the meeting. But it’s so much more than a journey of A to B, you’ll be:

• Enabling the Voices Council member to show up, share their voice, and shape decisions at Mencap
• Helping the Voices Council member to feel confident, calm and safe during the journey
• Encouraging the Voices Council member to build skills to travel more confidently over time

This is an ad-hoc opportunity with plenty of advance notice, giving you the flexibility to volunteer when you are able. All travel and hotel expenses for both you and the journey and the person you are supporting will be covered.

The 2026 dates are as follows:

24-25 February

5-6 May 

8-9 September

24-25 November

You’ll also have free time to explore London for the day while the member attends her meeting.

If you want to support someone’s independence, confidence and involvement in shaping Mencap’s future, this is a fantastic and truly rewarding opportunity.

About Mencap Mencap is the leading learning disability charity in England, Wales and Northern Ireland. We work with people with a learning disability and their families to challenge prejudice and change laws, and we directly support thousands of people to live their lives as they choose.

We have an ambitious vision for the UK to be the best place in the world for people with a learning disability to live happy and healthy lives.

Volunteering with us is YOUR opportunity to help us achieve this, whilst having the chance to develop your skills, meet new people and join a passionate and dedicated team.

Al Naasih is Hidayah’s 1-to-1 mentoring programme that supports queer Muslims as they navigate the intersections of their faith and identity. Mentors are trained and matched with mentees seeking guidance and support around personal, spiritual, and emotional challenges. The programme has grown steadily since its launch in 2020, and is now seeking a dedicated Programme Coordinator to help manage and grow its impact.

The Programme Coordinator will provide vital administrative, organisational and operational support to the Programme Lead to ensure the smooth running of the Al Naasih mentoring programme. This includes supporting mentor/mentee onboarding, tracking engagement, maintaining documentation and assisting with communication and evaluation processes.

Please this role is UK based and online/virtual.

What are the key responsibilities of this role?

This role will have the following duties, but are not limited to:

Programme Administration

· Support the onboarding of new mentors and mentees (e.g. scheduling interviews, collecting forms)

· Maintain and update mentor/mentee records (e.g. spreadsheets, contact lists, status updates)

· Assist with pairing logistics and follow-ups

· Monitor and record engagement (e.g. check-ins, frequency of meetings)
 

Communication & Coordination

· Act as a point of contact for mentors/mentees with routine queries

· Assist in scheduling training sessions, 1:1s, and check-ins

· Draft and send internal communications (e.g. newsletters, updates, reminders)

 

Monitoring & Evaluation

· Help collect and compile feedback from participants (surveys, check-ins)

· Support the Lead in reviewing and reporting outcomes and progress

· Contribute to improving the programme based on participant feedback

 

Programme Development Support

· Assist in developing materials or resources for training or outreach

· Contribute to social media or comms if applicable

· Attend and support Hidayah events relevant to the programme (where possible)

What do we expect from the Al Naasih Programme Coordinator?

Please note that you must agree with and fit the criteria below to be eligible to volunteer

in this role:

Essential:

· Must be a queer Muslim

· Strong organisational skills and attention to detail

· Good communication skills (written and verbal)

· Comfortable handling confidential information

· Commitment to the values of Hidayah and the Al Naasih programme

· Awareness of the lived experiences of LGBTQ+ Muslims

· Proactive and reliable; able to manage own time and tasks

Desirable:

· Experience using tools like Google Workspace, Zoom, Airtable or Excel

· Experience in volunteer coordination, admin, or project support

· Previous involvement with mentoring, peer support, or similar programmes

How much commitment is required?

This is a voluntary role with flexible hours, and can be carried out around your existing commitments. The role will take approximately 2 - 4 hours per week (flexible depending on needs and availability). You are also required to attend monthly meetings with the Programme Lead and occasionally with wider team. There is also an expectation of willingness to commit to the role for at least 6–12 months is desirable.

This role will be supported with induction and ongoing guidance from the Programme Lead. In addition, there will be opportunities for training in areas such as safeguarding, mentoring, or LGBTQ+ inclusion.

Would you like to help end food poverty and tackle climate change and CO2 emissions in Greater Manchester, whilst at the same time gaining valuable CV-enhancing experience and skills?

What we offer you

Induction, training and support from the staff of FareShare and its parent charity, EMERGE 3Rs.

Practical experience and transferable skills in warehousing and food redistribution.

A reference after 2 months with us.

An understanding of warehousing and logistics, and the importance of food surplus and recycling initiatives.

Expenses
We reimburse travel expenses up to £6 for car drivers, and up to £5 for public transport costs.
Up to £3 is given towards the cost of lunch if a volunteer has special dietary requirements. (We provide lunch for our volunteers, so will contribute towards the cost of a volunteer's meal, should they bring their own, if what we are offering in the canteen isn't considered suitable; for example, a diet that's restricted for reasons of health, religion, or ethics).

About Us
As a sustainability charity, we take surplus food that's donated to us and redistribute it to people in need.
The front line initiatives we support include food banks, schools, community groups and charities who, in turn, help people who are disadvantaged by poverty.

Our vital work supports people experiencing extreme hardship and prevents perfectly good food going to landfill, where it would otherwise contribute to climate warming. 

We need helping hands in our busy warehouse to receive and catalogue supplies, to load and unload vans, and to prepare orders for delivery. In return we offer training and support to help you obtain skills and experience to boost your CV if you are seeking work. If you're not looking for employment, volunteering with us is rewarding in many other ways; offering an opportunity to help tackle hunger, food waste and global warming, and to make friends, keep physically active and support your community.

This role is vital to the work of FareShare, ensuring that the food in our warehouse is correctly sorted, labelled and organised into orders placed by our charities and community groups.

It is perfect for someone who is:

a) Looking for experience and skills to gain employment in the food industry, warehousing and customer service.
b) Wanting to help their community and/or help tackle global warming.
c) Looking for a practical activity. 
d) Wanting to make new friends.
e) Wanting to keep busy and/or physically fit.

Our volunteer opportunities are available Monday to Friday, for a whole or half day, with shifts between 8:30-am - 12:30pm and 12:30 - 4:30pm. Volunteers are typically involved for one day a week. We are flexible around the hours you can offer us.

What will I be doing?

Receiving, sorting, cataloguing and storing chilled and ambient surplus food in a warehouse, and preparing orders for delivery.

Ensuring food quality and safety by checking ‘use by’ and ‘best before’ dates.

Sorting and unpacking deliveries; categorising and recording food.

Assembling food orders placed by charities and community groups.

Maintaining health and safety and food hygiene standards. 

Helping with cleaning and other tasks identified by warehouse staff.

Person Specification: 
You must:

be reasonably physically fit to carry out tasks, including lifting and loading.

have a good command of English in order to understand and follow instructions and health and safety rules. 

have basic literacy and numeracy skills to record quantities and types of food donated.

be able to work in a manner that respects Health and Safety standards.

be happy to complete tasks independently according to instruction.

be positive, friendly and enthusiastic about tackling food waste and food poverty.

be reliable and able to commit to an agreed session/day.

Where is the opportunity based?
We are located in our brand new depot at Maynard House, New Smithfield Market, Openshaw, Manchester M11 2WJ.

​IMPORTANT NOTE:
You must be resident in the UK and living in Greater Manchester, or within easy commuting distance of our base, in order to volunteer with us.
This is because we require volunteers to be able to reliably commit to regular shifts for some of our roles.
We are unable to offer sponsorship for overseas applicants.

Know someone else who might be interested in volunteering with us?
Please pass our details on to them as we always welcome new people on our teams. :)

ECT is looking for new trustees to join our existing enthusiastic and dedicated board who share our ambition to provide top-quality, safe, affordable and accessible transport services for every community we serve. The range of perspectives and experience diversity brings is an asset to ECT and we want to create an inclusive, welcoming environment. We welcome applicants from all backgrounds and particularly those who share our values but may be new to a role as a trustee.

Our Board is forging exciting plans for the future, alongside our top-notch team of committed, professional managers, drivers, assistants and administrators. As new trustees, you will help steer our charity on the next stage of its important journey. 

We are based in Greenford, West London, and also operate in Dorset and Cheshire. There are no specific skills required, and we are very keen to hear from people new to the role of being a trustee who are active in their local communities and we are determined to provide better representation for the people we support. ECT has been going for over 30 years and we do a lot of work with young people, the elderly, community groups and charities but we are also very keen to see what other services we might be able to offer.

We are particularly interested in hearing from you if you have experience in finance, charity management or governance, transport or have a personal connection in some way to community transport but above all else, we want you to feel motivated to be involved and make a difference.

Would you like to help end food poverty and tackle climate change and CO2 emissions in Greater Manchester, whilst at the same time gaining valuable CV-enhancing experience and skills?

What we offer you

Induction, training and support from the staff of FareShare and its parent charity, EMERGE 3Rs.

Practical experience and transferable skills in warehousing and food redistribution.

A reference after 2 months with us.

An understanding of warehousing and logistics, and the importance of food surplus and recycling initiatives.

Expenses:
We reimburse travel expenses up to £6 for car drivers, and up to £5 for public transport costs.
Up to £3 is given towards the cost of lunch if a volunteer has special dietary requirements. (We provide lunch for our volunteers, so will contribute towards the cost of a volunteer's meal, should they bring their own, if what we are offering in the canteen isn't considered suitable; for example, a diet that's restricted for reasons of health, religion, or ethics).

As a sustainability charity, we take surplus food that's donated to us and redistribute it to people in need. The front line initiatives we support include food banks, schools, community groups and charities who, in turn, help people who are disadvantaged by poverty.

Our vital work supports people experiencing extreme hardship and prevents perfectly good food going to landfill, where it would otherwise contribute to climate warming. 

We need helping hands in our busy warehouse to receive and catalogue supplies, to load and unload vans, and to prepare orders for delivery. In return we offer training and support to help you obtain skills and experience to boost your CV if you are seeking work. If you're not looking for employment, volunteering with us is rewarding in many other ways; offering an opportunity to make friends, keep physically active and support your community.

This role is vital to the work of FareShare, ensuring that the food in our warehouse is correctly sorted, labelled and organised into orders placed by our charities and community groups.

It is perfect for someone who is:

a) Looking for a practical activity.

b) Looking for experience and skills to gain employment in the food industry, warehousing and customer service.

c) Wanting to help their community and/or help tackle global warming.

d) Wanting to make new friends.

e) Wanting to keep busy and/or physically fit.

Our volunteer opportunities are available Monday to Friday, for a whole or half day, with shifts between 8:30-am - 12:30pm and 12:30 - 4:30pm. Volunteers are typically involved for one day a week.

What will I be doing?

Receiving, sorting, cataloguing and storing chilled and ambient surplus food in a warehouse, and preparing orders for delivery. You may also be assisting customers when they pick up their orders.

Ensuring food quality and safety by checking ‘use by’ and ‘best before’ dates.

Sorting and unpacking deliveries, categorising and recording food.

Assembling food orders placed by charities and community groups.

Assisting our Community Food Members with their food order collections. 

Maintaining health and safety and food hygiene standards. 

Helping with cleaning and other tasks identified by warehouse staff.

Person Specification: 

Must be reasonably physically fit to carry out tasks, including lifting and loading.

Have a good command of English in order to understand and follow instructions and health and safety rules. 

Have basic literacy and numeracy skills to record quantities and types of food donated.

Able to work in a manner that respects Health and Safety standards.

Be happy to complete tasks independently according to instruction.

Be positive, friendly and enthusiastic about tackling food waste and food poverty.

Must be reliable and able to commit to an agreed session/day.

We are located in our brand new depot at Maynard House, New Smithfield Market, Openshaw, Manchester M11 2WJ.

​IMPORTANT NOTE:
You must be resident in the UK and living in Greater Manchester, or within easy commuting distance of our base, in order to volunteer with us.
This is because we require volunteers to be able to reliably commit to regular shifts for some of our roles.
We are unable to offer sponsorship for overseas applicants.

Know someone else who might be interested in volunteering with us?
Please pass our details on to them as we always welcome new people on our teams. :)

The Events Assistant will support the planning, coordination, and delivery of Hidayah’s events and activities. Working closely with the Events Officer and wider team, this role ensures that all events run smoothly, are well-promoted, inclusive, and aligned with Hidayah’s mission. The ideal candidate is organised, proactive, and passionate about creating meaningful community experiences.

What are the key responsibilities of this role?

This role will have the following duties, but are not limited to:

1. Event Planning & Delivery 

· Support the Events Officer in planning, organising, and delivering a range of events, both online and in person

· Liaise with venues and caterers to confirm logistics, costs, and facilities, ensuring value for money and guest satisfaction

· Manage event listings and guest registrations through OutSavvy, ensuring all attendees have active Hidayah memberships

· Assist with event setup, registration, and on-the-day coordination, providing a welcoming and inclusive environment

· Support with risk assessments, accessibility considerations, and general event compliance

2. Marketing & Communications 

· Collaborate with the Social Media team to schedule and promote events across Hidayah’s social channels

· Create or support the design of promotional materials and graphics using Canva

· Draft event descriptions, newsletter content, and updates for review by the Events Officer

· Coordinate the monthly newsletter, liaising with the Social Media team to finalise and distribute

· Engage partner charities, community groups, and networks to share event information via email and social media

3. Stakeholder & Community Engagement 

· Build and maintain relationships with organisations, partners, and individuals aligned with Hidayah’s mission

· Send thank-you messages to venues, partners, and attendees following events

· Distribute and collect feedback forms, compiling responses to support continuous improvement

· Represent Hidayah at community events and networking opportunities where appropriate

4. Administrative Support 

· Maintain and update the contact database and event records

· Manage the Events Team inbox, responding to or triaging queries promptly

· Attend regular Events Team meetings, contributing updates and ideas

· Track and report on event expenses and participation data as required

What do we expect from the Events Assistant? 

Please note that you must agree with and fit the criteria below to be eligible to volunteer in this role:

Essential: 

· Excellent organisation, communication, and time management skills. - Ability to work independently with minimal support but also as part of a team. - Proactive attitude with strong attention to detail. 

· Confident using (or willing to learn) tools such as OutSavvy, Google Suite (Docs, Calendar, Meet), HootSuite, and Discord

· Familiarity with social media platforms and an understanding of their role in event promotion

· Commitment to Hidayah’s values of inclusion, respect, and community empowerment

Desirable: 

· Experience with Canva or other design tools

· Basic data management or CRM experience 

· Understanding of accessibility and safeguarding in events

· Ability to track budgets or handle basic event finance administration

· Analytical skills to interpret feedback and produce summary reports

Personal Attributes 

· - Warm, approachable, and confident engaging with diverse communities

· Flexible and adaptable, able to respond calmly to challenges during live events

· Creative thinker who enjoys finding new ways to engage the audience

· Passionate about creating inclusive, welcoming spaces for all attendees

How much commitment is required?

This is a voluntary role with flexible hours, and can be carried out around your existing commitments. The role will take approximately 3-5 hours per week (flexible depending on needs and availability). 

Job Title: Admin Assistant                                                                               

Reports To: Department Manager 

Location: Remote 

Employment Type: Volunteer (12 hours/week for 6 months)

About the Project – “Solta o Jogo”
Solta o Jogo is a vibrant cultural competition and festival celebrating Brazilian heritage through Capoeira, music, dance, acrobatics, and a Brazilian arts & crafts fair. Hosted at Kingston University Townhouse, the event invites the community to participate in free performances, workshops, and exhibitions promoting cross-cultural understanding.

As part of this initiative, we are seeking a dedicated Admin Assistant to support the day-to-day coordination and administrative operations behind this exciting and community-driven programme.

Position Overview:
The Admin Assistant will play a vital role in supporting communication, event coordination, documentation, and volunteer tracking. This position is perfect for someone looking to gain hands-on experience in nonprofit administration, event logistics, and team coordination. The role offers flexibility, skill development opportunities, and the chance to make a meaningful impact within the community.

Key Responsibilities:

Event Coordination Support

• Schedule and manage logistics for project events, workshops, and community showcases.

• Track bookings, rehearsals, and venue use to ensure a smooth timeline.

• Support RSVP management and communication for performances and activities.

Data & Documentation Management

• Maintain and organise project records such as attendance sheets, registration forms, and feedback.

• Ensure digital files are properly stored and accessible for all team members.

• Assist in compiling reports and summaries post-events.

Communication & Liaison

• Serve as a contact point for public and internal queries related to the project.

• Help coordinate communication between departments involved in the project (HR, Marketing, PR, Finance).

• Communicate with facilitators, artists, and partners to confirm details and provide logistical support.

Resource & Inventory Support

• Track inventory of promotional and event materials.

• Assist in coordinating procurement and delivery of materials for activities and performances.

Volunteer Coordination

• Monitor onboarding progress of volunteers engaged in Solta o Jogo.

• Assist with preparing and maintaining volunteer schedules.

• Provide administrative support during volunteer briefings and training.

General Administrative Duties

• Take meeting minutes and circulate action items.

• Help draft internal updates, task lists, and team reminders.

• Provide general clerical support as needed.

Required Qualifications:

Education:
No specific degree required, but experience in administration, event coordination, or office support is desirable.

Skills & Attributes:

• Excellent organisational and time-management skills.

• Proficiency in Microsoft Office (especially Word and Excel).

• Strong verbal and written communication skills.

• Attention to detail and ability to multitask efficiently.

• Friendly, professional, and proactive attitude.

• Ability to work independently as well as collaboratively with remote teams.

Benefits:

• Gain practical experience in nonprofit administration and cultural event coordination.

• Work flexibly with a remote, supportive team.

• Contribute to a vibrant, meaningful community project.

• Receive mentoring and transferable skill development.

• Local travel reimbursement for any in-person events or meetings (if applicable).

Equality Statement:

Quilombo UK is committed to fostering an inclusive and diverse environment. We promote equal opportunities in line with the Equality Act 2010. Discrimination of any kind will not be tolerated, and we welcome applications from individuals of all backgrounds.