Are you an experienced and confident team administrator? Do you have experience of supporting vulnerable people and have a motivation to help pet owners in housing crisis?

Dogs Trust is seeking a new Administrator to support the Outreach Projects at Dogs Trust.

The Outreach Projects (Hope Project, Freedom Project, Lets with Pets and a new Pet Foodbank Scheme) provides advice and services for pet owners in housing crisis as well as homelessness organisations, letting agencies and landlords dealing with pet owners.

The Outreach Projects Administrator deals on a daily basis with a variety of stakeholders (mainly over the phone and by email), including clients accessing the projects, referral & homelessness organisations, members of the public, letting agencies, landlords, veterinary surgeries and internal contacts. The main areas of this role are focused on customer service, invoice processing, data entry and admin/team support.

To be successful in this post you will need to be extremely organised with excellent communication skills and an empathetic approach.   You will also have experience of processing and reconciling invoices and a keen eye for detail.

In return, we have a comprehensive benefits package, which includes excellent annual leave and pension allowances, and you will you join a team of highly professional and driven colleagues in a friendly and collaborative environment, all with a genuine passion for dog welfare and helping dog owners in need.

To apply for this position please click the APPLY NOW button.  Our application process requires you to submit a CV and cover letter explaining your interest and suitability for the role.

Interviews for this role will take place w/c 16th December 2019.

The role: Target Ovarian Cancer has an exciting role for a part-time, one year’s maternity cover Finance Officer. Reporting to the Director of Finance and Corporate Services, you will cover all aspects of our day to day finances with opportunities to get involved in other areas of the charity. Your proactive approach will be a good fit with our friendly, enthusiastic teams.

The charity: Target Ovarian Cancer is a dynamic and fast moving charity dedicated to achieving a long and good life for every woman with ovarian cancer. Our work is distinctive because we tackle the three biggest barriers to progress – late diagnosis, the lack of new treatments, and the isolation so often felt by women. A truly rewarding place to work, our greatest strengths are our enthusiastic and committed team and the amazing women we work with and support.

Benefits: The role is 22.5 hours (0.6 FTE) and can be flexible across the week to fit with your other commitments. We offer 25 days holiday (pro-rata) plus bank holidays, rising to 30 days (pro-rata) after two years’ service. We also offer 5% employers’ pension contribution and an employee assistance scheme. We provide full training in the role, together with development opportunities to attend supporter and other events.

To apply:  Please apply with your CV and a covering letter detailing why you are interested and how your skill set meets the requirements of the role to Alex Horsup, Director of Finance and Corporate Services as below, with the job title as the subject. Applications will not be considered without a covering letter. Applications close midday Monday 23 December 2019. Interviews will be held in early January 2020.

DONATIONS ADMINISTRATOR

Full time or part time, flexible working options considered

Salary: £20,000 to 22,500 FTE pa

Location: Witney, near Oxford

Do you:

• love admin, working with numbers, and have an eye for detail?

• enjoy working independently and as part of an admin team?

• want to work in a friendly environment where your work will help and support persecuted Christians?

If this sounds like you, read on!

Open Doors is a dynamic and growing international Christian charity that serves the needs of the persecuted church. Research for the Open Doors World Watch List 2019 shows that persecution against Christians in 2019 is increasing, with believers in many countries experiencing violence, hostility and abuse for their faith.

We are looking for a committed Christian* to join our Supporter Services team. You will have experience of working in a service environment and have excellent numerical and financial skills, together with great communication skills. You’ll be enthusiastic, have a keen eye for detail, and a desire to see a job well done.

This is an opportunity to express your faith whilst using your professional skills within a vibrant Christian community. You’ll be given personal development opportunities to help you excel in your work and develop your skills. Our daily devotions are just one of many ways you’ll learn about the inspirational and courageous work Open Doors undertakes. You can be part of this incredible network, making a real and lasting difference, and giving Christians hope.

Closing date: Thursday 12 December 2019

Interviews: Tuesday 17 December 2019

*There is an occupational requirement under Schedule 9 of the Equality Act 2010 for this post to be held by an active, practising Christian who assents to our statement of faith.

We are looking for two well-organised, welcoming and flexible Project Administrators. These roles will take day-to-day responsibility for making sure our office runs smoothly, as well as supporting our front-line projects that support local disabled people. These are very varied roles, providing general administration support, coordinating our reception service and the volunteers that provide it, as well as supporting our projects by organising events, keeping records and getting feedback from the people who use our services.

There will be plenty going on and the two postholders will need to work closely with each other to coordinate the support they provide across the organisation. It’s your opportunity to make a real difference, both within the organisation and for our clients. These roles are new, so this is your opportunity to make a stamp on the organisation and make the role your own.

We are proud to be a London Living Wage-accredited employer. The two roles are set at 0.60 full-time equivalent (so 21 hours per week).

Real is proud of its principles of valuing everyone and never discriminating. As a user-led organisation of local disabled people we particularly welcome applications from disabled people, and people who live in Tower Hamlets.

Why you should work for Real

• We are a dynamic, growing third sector organisation and a user-led organisation of disabled people. We are firmly driven by our principles and ethos.
• We are a progressive organisation, constantly looking to work more effectively. But this does not mean we abandon our principles.
• We have a good reputation with our funders and our clients, and support in the region of 1000 people each year.
• We actively embrace diversity in all forms. Our clients relate to us more because we reflect their reality.
• We consider disability in our employees an asset.
• There is a great atmosphere and good staff morale.
• In a number of areas we are at the forefront of being part of an evolving and developing third sector in Tower Hamlets.

Applications close: initially, 9 am on Monday 16 December 2019 (but watch our website in case we extend the deadline)

Click on the link to our website where you will find:

• more information about Real
• important information about the recruitment process
• more information about the role
• the job description and person specification
• an application form.

Humanists UK seeks an experienced and highly organised Office and Administration Manager to lead our office administration team and deliver a first-class service for the organisation.

You will need to be personable with a positive ‘can-do’ attitude. You will be working with and leading the Administration team as well as being a point of contact for office issues.

The Office and Administration Manager will lead, manage, develop and continuously improve effective administration and support for all departments.

You’ll require good organisational & team management skills. Experience in line managing staff is essential as is being able to adapt to changing priorities at a moment’s notice.

We are seeking a highly efficient, experienced Administrator to join our small professional team. You must have excellent communications skills, be thorough and accurate, be able to multi-task, remain calm under pressure and add to our team dynamics. You must possess a range of administrative and secretarial skills including good IT skills. The post will involve supporting evening training events during term time approximately once a week.

Good interpersonal and teamwork skills are essential as is a sense of humour and the ability to exercise tact, diplomacy and sensitivity.

You need to be committed to our vision of ‘Developing Church of England Education’, be in sympathy with the aims and objectives of the Christian Church, and ideally have an understanding of the workings of the Church of England in Education.

Closing date for applications:  9am Monday 16 December 2019

Finance Administrator – Part-time (3 days)

Archaeology Scotland

Archaeology Scotland is a Scotland-wide charity and is a voluntary membership organisation which works to secure the archaeological heritage of Scotland for its people through education, promotion and support.  You will be working as part of a small team based in Musselburgh but covering project across Scotland. This is an opportunity to join a vibrant team, and help establish financial best practice for a growing educational charity.

Objective of the post:

To provide accurate accounting and financial services to the organisation and establish and maintain an effective working relationship with clients and colleagues.

Main Duties

Xero Accounting System and online banking

Operate cloud-based accounting package (Xero)

Processing all Xero data and relevant paperwork

Reconcile all bank accounts

Post all month end journals including depreciation, accruals and prepayments

Prepare monthly financial reports

Liaise with payroll provider

Upload pension’s data to pension provider

Prepare and send out remittance advices as required

Prepare and issue cheques & invoices, ensuring they are sent out timeously

Credit control management

Process Gift Aid claims to HMRC

Process bank transfers, Direct Debits and make bank deposits

Liaise with the Treasurer and Director to ensure the smooth running of the organisation’s financial operations.

Prepare Management Accounts for previous quarter

Prepare accounts for annual audit and liaise with accountants

Operate business online banking system

Maintain petty cash system

Attend Management Group and Board meetings as required

Process membership applications and subscription renewals

Liaise with Membership Administrator on renewals and Direct Debits

General Administration

Administrative tasks as required, updating databases, answering phones and providing holiday cover for the Office Administrator.

Qualifications and Experience

A minimum of three years’ work experience at a similar level of responsibility is required for this post and a proven track record of using Xero is a requisite.

A high standard of computer literacy is required, with excellent skills in Excel, databases and word processing packages. 

Personal Qualities

The postholder must possess good time management skills, being able to organise a varied workload in an efficient manner.  The ability to communicate with a wide variety of people of diverse backgrounds in an efficient and friendly fashion is of paramount importance, as is a degree of flexibility which will permit the postholder to react competently to the extremely varied and often unexpected issues which arise on a daily basis in a charity.  The postholder must be able to work in close co-operation with the enthusiastic team.  Knowledge of archaeology is not necessary, but a general interest in aspects of the Archaeology Scotland’s remit and/or the voluntary sector would be an advantage.

Salary and Working Conditions

This is a part time post, with a starting salary pro rata of £24,000 per annum.  There is excellent holiday allowance with annual leave, for this post, of 15 days per year plus 6 statutory public holidays. There is additional gratuity leave over the Festive period when the Archaeology Scotland offices close for 2 weeks. This is a permanent position.

The postholder will work a 22.5 hour week over 3 days (to be decided with successful applicant). Archaeology Scotland operates a flexitime system and there will also be an opportunity for some home working. 

The Archaeology Scotland offices are currently based at Eskmills, Musselburgh, EH21 7PB.

Applications, by way of a letter of application and a current CV should be returned to the Director by Monday 16th December 2019.

PAPYRUS is the national UK charity dedicated to preventing young suicide.

1. DESIGNATION                       Administration Officer (West Midlands)
2. HOURS                                   36 per week (some planned unsocial hours)
3. SALARY                                NJC Scale 4-6  (£18,426 - £19,171)  + 5% Pension contribution
4. LOCATION                            Birmingham Office  
5. RESPONSIBLE TO                 Regional Manager (West Midlands)

6. PURPOSE OF POST

To provide administrative support to PAPYRUS’ West Midlands office in particular, responding, monitoring and recording all enquiries, assisting in preparation for training courses, events and workshops, supporting and working closely with other Team Members.  The post offers an exciting opportunity to learn and develop new knowledge and skills in a wide range of areas. As a small team in a growing organisation, team members are expected to be flexible, reliable, and hard-working, to be a team player able to use initiative and seek solutions when required.

7. KEY RELATIONSHIPS

Regional Manager, PAPYRUS Staff and Volunteers, Board of Trustees; and PAPYRUS Press Office

8. MAIN DUTIES AND RESPONSIBILITIES

1. Ensure the smooth running of the office

1.1. To be a first point of contact for all email and telephone enquiries.

1.2 Record all enquiries and contacts using the CRM database

1.4. Arrange and organise meetings/bookings as required.

2. Co-ordinate training bookings, using diary system, email and databases to ensure training is organised, allocated and delivered:

2.1 Prepare resources for staff delivering training courses and workshops.

2.2 Help to facilitate training delivery nationally, responding to email and telephone enquiries, ensuring preparation, materials, resources, venues, for all events are in place when required.

3. Establish and maintain efficient and effective administrative systems:

3.1 Report any office issues to the Regional Manager as soon as possible and undertake agreed actions.

3.2 Work and maintain internal up to date CRM database (Raiser’s Edge).

3.3 Assist with managing the office diary.

3.4 Collate evaluations and feedback from project work.

3.5 Prepare reports and correspondence as requested.

3.6 Deal sensitively with all enquiries.

3.8 Direct telephone, postal or email enquiries to the appropriate member of staff.

3.9 Manage stock and resources.

3.10 Respond to orders and other requests for information, from stakeholders, by phone, mail and email, according to policy and keep accurate and up to date records.

3.11 Respect confidentiality within PAPYRUS policy and manage data appropriately in line with the Data Protection Act 1998.

3.12 Understand relevant duties and manage matters relating to safeguarding of children and vulnerable adults within PAPYRUS policy.

3.13 Attend and contribute constructively to regular line management supervision and appraisal protocols.

3.14 Help to plan, contribute to and attend PAPYRUS conferences, workshops and events as required.

3.15 Attend training courses as required.

9. ADDITIONAL DUTIES

It is the nature of the work of PAPYRUS prevention of young suicides that tasks and responsibilities are in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises and when tasks not specifically covered in their job description have to be undertaken. These additional duties will normally be to cover unforeseen circumstances or changes in work and they will normally be compatible with the regular type of work. If the additional responsibility or task becomes a regular or frequent part of the member of staff’s job, it will be included in the job description in consultation with the member of staff.

10. CONFIDENTIALITY

It is expected that all PAPYRUS employees understand that our work is confidential and that neither details about those who use its services nor any other PAPYRUS business should be divulged to members of the public. A confidentiality agreement must be signed on taking up this post. Further details are outlined in the PAPYRUS Confidentiality Policy.

11. BASIC PRINCIPLES

The post holder is expected to be familiar with and have regard to the ethos and values of PAPYRUS and work within that framework. He/she must be prepared to operate without prejudice to all who approach PAPYRUS or work with the organisation at any level.

12. CONDITIONS OF SERVICE

Conditions of Service are broadly in line with those set out by the National Joint Council for Local Government Services. PAPYRUS has a probationary period of 6 months for all posts. Appointment to this post may be subject to satisfactory Enhanced CRB Disclosure and/or completion of Vetting and Barring Scheme checks.

13. QUALIFICATIONS

See Person Specification

The application form for this role can be found on our website. Please do not send your CV as this will not be considered as part of your application.

Applications must be submitted using the online application only.

Duties and Responsibilities

The Finance Administrator (Clubs and Societies) will play an integral role in providing a modern and accessible finance service, within the operational finance environment. The Finance Administrator (Clubs and Societies) also plays a vital role in building excellent working relationships with UCL colleagues and other stakeholders, including the Union's Sabbatical Officers. 

Key Requirements

The Finance Administrator (Clubs and Societies) will require an experienced understanding of a charity finance function, and links with the financial strategies and management practices in order to achieve the most effective use of resources from their role. The Finance Administrator (Clubs and Societies) will contribute to the department’s delivery of first-class, customer focused services which enhance the Union’s ability to support and deliver consistent financial performance and planning, and ultimately a great experience to its members.  Management will regularly review workload, make improvements to systems and processes, and where necessary provide additional support and resources to meet the demands of the role.

CCLC, part of the Coram group of charities, is an independent charity working in the United Kingdom and around the world to protect and promote the rights of children, through the provision of direct legal services; the publication of free legal information online and in print; research and policy work; law reform; training; and international consultancy on child rights. CCLC was founded in 1981 and has over 30 years’ experience in providing legal advice and representation to children, their parents and carers and professionals throughout the UK. CCLC’s Legal Practice Unit specialises in child and family law, education law, community care law and immigration and asylum law. We hold legal aid contracts to deliver legal services in each of those areas. CCLC also operates two national free advice phone lines: the Child Law Advice Service (funded by the Department for Education) and the Migrant Children’s Project advice line (funded by charitable trusts).

The children, young people and families with whom CCLC work rely on legal aid funded legal services in order to access justice and secure their rights. Our clients include many children, young people and families who are very vulnerable due to their age, histories of violence and trauma, mental and physical health problems, disabilities and language barriers.

About the role

Coram Children’s Legal Centre, a dynamic child rights organisation, is looking for a motivated, enthusiastic, multi-skilled Legal Administrator to join our busy Legal Practice in London.

The Legal Administrator will provide a range of support for the Legal Practice Unit, including: providing general administrative support, preparing court bundles, lodging applications at courts/tribunals, opening and closing files for clients, covering the CCLC reception telephone line, communicating with internal and external departments; and assisting with any other legal or administrative tasks which may arise in order to fully support the team.

For further information on CCLC please visit the Coram Children's Legal Centre website.

Please see the Job Description and Person Specification to understand more about the role.

To apply, please click on the 'apply now' button to be redirected to the application form.

Please note CVs will not be accepted as we only accept completed application forms.

Closing date for applications: 9am, Monday 9th December 2019

Interviews: Monday 16th to Wednesday 18th December 2019

Coram Children’s Legal Centre is an equal opportunities employer and welcomes applications from all sections of the community. We are committed to the safeguarding of children and will require the successful applicant to undertake an enhanced check from the Disclosure and Barring Service.

Registered charity no. 281222.

We are looking to appoint an enthusiastic, conscientious and self-motivated individual to support our finance, volunteering and charity management work.  The successful candidate will play an important role to ensure the ongoing success of the charity’s operations.

The role will be based in our Mitcham office but will work across our offices in Lambeth and Merton.  Our offices have excellent public transport links and the Mitcham office has car park facilities.  We offer a friendly and welcoming work environment and can provide flexible work opportunities.

Citizens Advice Merton and Lambeth (CAML) is the leading advice charity supporting individuals and families primarily across the London boroughs of Lambeth and Merton.  We provide a range of information, support and advice services.  We also work to raise awareness and understanding of the challenging issues affecting our clients and communities.

Terms and Conditions

• Part time: 4 day week (30 hours, Mon to Thurs) or 30 hours over 5 day week
• Contract: Permanent
• Location: Primarily based in our Mitcham office
• Salary: £16,800 to £17,600 (£21,000 to £22,000 FTE) dependent on experience
• Annual Leave: 20 days based on 4 day week (25 days full time equivalent), plus a charity day and pro rata public holidays 
• Child care vouchers
• The charity operates a group pension scheme
• Work travel loan scheme

If you’re interested in this role and joining us, we would be delighted to hear from you.   Please read the attached job description and person specification then forward your CV and a covering letter explaining your interest and suitability for the role (please note we do not consider applications with no covering letter).  If you wish to complete the Equality monitoring form, please email the three documents to the email address provided. If you wish to confidentially discuss the role in the first instance, please contact our Head of Finance & Resources on the email address provided in the job description.  The deadline for applications is 6pm, Sunday 15 December 2019 and shortlisted applicants will be invited to an interview on Tuesday 17 December 2019.  If you do not hear from us, we are afraid your application was unsuccessful.

The Administration & Bookings Officers have day-to-day responsibility for delivering all operational bookings and administration for Women and Girls Network’s (WGN) clinical services. They contribute towards the delivery of high quality therapeutic work through the provision of an empathetic, efficient and comprehensive booking service. Administration & Bookings Officers ensure all referral / booking related matters are administered effectively and consult with various managers about any potential barriers to service provision and regarding complex and / or highly sensitive cases. These roles are focused on our Rape Crisis and Ascent Counselling Services but will include cover and support for other WGN services.

Administration & Bookings Officers act as a key point of contact for the organisation and ensure WGN’s centres are calm, supportive and welcoming environments for all users and they are responsible for contributing to continuous formal monitoring and reporting processes for services. As with all WGN team members, Administration & Bookings Officers are responsible for actively contributing to a culture which values and respects diversity, learning, improvement, striving for quality and best practice.

We are looking for a highly motivated, organised and skilled individual for this key role, which is essential to the core functioning of the organisation. If you are passionate about working with women and would like to work within an empowering and gender specific / feminist framework we would really like to hear from you.

This post is based across Ealing and Hammersmith & Fulham and involves travel across London.

WGN’s employee benefits include: 3% pension contribution, generous annual leave entitlement and an Employee Assistance Scheme.

Interviews to be held in the week beginning 16th December 2019.

This post is subject to satisfactory references and DBS check.

WGN is an equal opportunities employer. The above post is exempt under the Equality Act 2010, Schedule 9, Part 1

This is an exciting time to join the Parent-Infant Foundation. We have always been a small charity that punches well above our weight. Now we have a new leadership team, a new strategy, and are keen to ensure we remain financially viable and compliant in our activities. 

About us

The Parent-Infant Foundation is a national charity that bridges the gap between frontline delivery, local commissioning and national decision-making when it comes to parent-infant relationships in families with the most complex and persistent difficulties. Our mission is to support the growth and quality of specialised parent-infant relationship teams across the UK. 

Principal duties and responsibilities

Due to retirement we are looking for an experienced finance and governance manager to assist us as we continue to develop the Parent-Infant Foundation.

We are looking for someone who is excited by (and highly skilled in) finance, processes, people, culture and charity compliance. Essentially all the things that will build our infrastructure and set us up to succeed in the way we do things. 

You will work across the charity to ensure that we are not only compliant but leading with best practices. This will involve collaborating with our Board of Trustees, Foundation staff, funders and other stakeholders. The role will involve strengthening the existing foundations, whilst leading the development of new systems and processes as we grow.

Working with the Chief Executive, you will have experience of general financial management including management accounting, book-keeping, preparing year-end reports, operational budget setting and management and cash-flow reporting. You may have full or part financial qualification (ACCA or CIMA) or qualification by experience. Ideally, you'll have charity or trustee experience. You will also have experience involved in running a small organisation and the knowhow to confidently take responsibility in areas of finance, HR, charity governance, contracts and policies.  You will also line manage the Administration and Communications Assistant.

While we are committed to staff development, the central team is small and therefore this is a role for someone with experience in a similar role.

Working two days per week (16h) you will bring attention to detail and accuracy, along with a friendly approach and an interest in the work of our organisation. 

About the team

As an organisation we are a small team of seven that work flexibly and from home, meeting up at least monthly as a team and connecting daily through other channels. We care about each other and the work that we do and strive to reach our mission of increasing the support for parent-infant relationships across the UK.  We are a great charity to work for, offering 25 days per year (pro rata) annual leave, 5% employer pension contributions and the opportunity to work flexibly.

We are keen to hear from you if you have existing experience in roles such as finance manager, company secretary, or similar.  Please read the job description and person specification before applying.

Your application should consist of the following:

• A CV of no more than two pages long explaining your employment and education history
• A separate covering letter which provides examples of how you meet the essential criteria outlined within the job description.

Notes to candidates

1. Interviews: all shortlisted candidates will hear within a week of the closing date and will be invited to attend a face-to-face interview.

2. Unsuccessful applications: if you have not been contacted within 1 week of the closing date, we regret that you will not have been offered an interview on this occasion.

Closing date is 5pm Tuesday 7th January 2020.

Interview date: Monday 20th January 2020 in Central London.

No agencies please.

Looking for an experienced Finance Officer to join a small team and undertake all account duties specific to a large residential development (non-profit). 

Goulden House Co-Operative Ltd is made up of 269 apartments and 2 commercial units.

This role is part-time, 2 days per week, Thursday and Friday.

This role is based in Battersea.

The Finance Officer reports to the Estate Manager.