The Grants Administration Co-ordinator is responsible for the smooth running of grants systems, payments, and processes. The role holder will work closely with the Grants Administration Manager, Finance and Executive teams to provide a joined-up Grants administration function.  The role is based in our London or Penrith offices, and is home-based during Covid-19.

Key Accountabilities:

Major Grants and Place-based Projects

• Management of the grant application process for all funding streams, including communication with applicants identified by Executives following research visits.

• Provision of assistance to Executives in monitoring the progress of grants awarded and ensuring adequate evaluation of impact and timely reporting to the Trustees.

• Production of papers on recommended grant applications for consideration at the Grants Committee, and production of relevant papers for the Board Pack.

• Assisting the Deputy CEO in monitoring the progress of grants awarded, and ensuring evaluation and impact systems are adhered to by grantees 

• Overseeing the Activity Grants processes and supporting Place-based Rank Associates.

• Management of the grant reporting process to external funders of the Foundation including liaising with Finance, Executive and Associate teams to coordinate information and responses.

Matched Trading

• Management of the end to end process for applicants and grantees.

• Design and develop robust progress reporting processes

Administration

• Production and dissemination of the Grants Committee pack to staff and trustees. 

• Developing and supporting the application processes for other grant programmes without direct responsibility.

• Managing the grant payment process in collaboration with colleagues.

• To support Executives with ad hoc assignments, and to represent the Foundation as necessary.

• Ensure the Salesforce CRM is kept updated with grant promises and payment data to ensure accurate financial reporting and forecasting.

How to apply and recruitment timetable

If you would like to apply, please submit your CV together with a supporting statement that clearly demonstrates how you meet the knowledge, skills, and experience requirements of the role. The important dates for you to note in the recruitment timetable are highlighted below for your diary:

Closing date for applications - Friday 12th March 12 noon

Interviews via Zoom - w/c 22nd March

WASTEAID - HEAD OF FINANCE AND ADMINISTRATION

Homebased within UK, with some preference for Scotland or Northern England (potential for limited international and national travel)

Line Manager: CEO

Direct reports:  Office Manager

Key relationships:  Head of Programmes and Impact, Circular Economy Network Director, Project Managers, Finance Trustee

Salary:  Circa £42,500 (pro rata) for 3 days per week.

WasteAid

Our vision is a world with equal access to waste services for all.

Helping communities and governments manage their waste properly is vital if we are to achieve the Sustainable Development Goals. Waste management has a powerful and positive impact on people’s well-being.

Our mission – fighting poverty, pollution and climate change

Around 1 in 3 people globally don’t have decent waste management. Pollution caused by waste harms people’s health and the environment and damages the local economy. In contrast, an affordable waste management system is relatively simple to implement, improving the environment, creating jobs and protecting public health – particularly for children.

Plastic pollution in the marine environment is of major global concern, and WasteAid is helping tackle this global problem. We work with upstream and coastal communities to set up small recycling centres and help keep plastic out of rivers and the oceans. We also share skills in managing organic waste, helping people make the most with their resources.

Open dumping and burning of waste releases climate change emissions, contribute to both short-term and long-term impacts. Black soot from burning and methane from open dumping are of special concern. We offer communities a safe and sustainable alternative to dangerous dumpsites and toxic air pollution.

Our values

Our founding principles come from our origins in the waste management industry, which itself grew out of the public health movement in the UK in the late Victorian era. We believe in equality of access to decent public health for all people and advocate the role of good waste management to achieve this.  We are inclusive and empowering of the communities in developing countries that we seek to serve and support.  We believe in the power of appropriate technology transfer, training and skills development to create livelihoods and reduce pollution.

We are collaborative and work in a collegiate spirit with all partners and funders.

Our objectives are to:

Inspire and inform communities and individuals who want to improve how waste is managed in their communities and encourage them to act.  Support and help communities use waste management to protect public health, reduce pollution and create sustainable livelihoods.  Campaign to increase awareness of the problems caused by open dumping and burning and the urgent need for change.

We achieve these objectives by ensuring that we have:

Financial sustainability for our organisation and securing our ability to grow our impact.

Good governance for our charity which includes legal compliance, risk management, safeguarding, health & safety and robust oversight.

Strong capacity – continuous development of our people and securing greater breadth of experience within our team and strong engagement with associates and partners.

The Head of Finance and Compliance will be responsible for global oversight of finance and compliance functions for WasteAid’s UK business development activities and international programmes in Africa and Asia including day to day finance, financial reporting and planning financial governance and risk management and liaison with the UK Board.

The key responsibilities will be:
 

• Strategic oversight of financial systems and processes including but not limited to the production of relevant financial reports and maintaining up to date policies and procedures.
• Prepare monthly or quarterly management accounts and cash flow forecasts for the CEO and Board.
• Draft detailed annual budgets and consolidated cash flow statements for review by the CEO.
• Assist in the preparation of the annual year-end financial statements and liaise with auditors.
• Prepare financial project reports and ensure donor financial reports are submitted on time and in their specific reporting formats.

• Effective day to day control of accounting function including payroll, cash-flow management, invoicing and debt management.
• Assess suitability and effectiveness of financial controls and oversee a programme of continuous improvement.
• Develop and document financial processes to maintain and strengthen internal controls.
• Ensure that all financial transactions are properly recorded, filed and reported in a timely and accurate manor.

• Work with partner organisations to ensure that financial processes are followed and accurate reports are received.
• Undertake partner organisation financial and risk assessments including internal audits where necessary.
• Support programmes and fundraising staff to create accurate and equitable donor budgets.
• Assist budget holders in understanding their management accounts and provide training where necessary.
• Manage and supervise the duties of the Office Manager.

• Liaising with external auditors, insurance brokers, HMRC, bankers etc.
• Maintain all tax registrations and submissions.
• Co-ordinate the payroll function.
• Maintain up-to-date records of legal compliance across country programmes.
• Monitor and implement general statutory requirements (e.g. risk assessments, reserves policies etc).
• Assist the CEO and Board to ensure that all charity governance requirements are being met.
• File necessary documents with Charity Commission and Companies House.
• Work alongside the CEO and external HR advisors to manage HR issues.
• Ensure organisational IT systems are working well and maintain a good relationship with the IT outsourcing company to make sure necessary support is provided to all staff.

• Undertake any other reasonable duties that may be required from time to time. The duties may be changed and/or varied to meet changing circumstances at the discretion of management

The successful candidate will:

• Be a qualified accountant (ACA, CIMA, ACCA, CIPFA, or equivalent).
• Have experience of managing financial systems, including setting and managing budgets, management accounts and cash flow, etc.
• Have charity experience, ideally within international development.
• Have experience of working with UKAID or other institutional/statutory funding body
• Have a strong knowledge of statutory and regulatory environment for UK charities.
• Have the experience of the long-term financial and business planning, strategic planning and development of an organisation.
• Have excellent interpersonal skills with the ability to motivate staff.
• Have a first-class ability to prepare year-end accounts and annual budgets.osition is UK based 
• Position is UK based and candidates need to be eligible to work in the UK.

Application by Curriculum Vitae (not exceeding 3 pages) and Covering Letter (not exceeding 2 pages) outlining skills, motivation and demonstrating how candidates fit the person specification. 

Applications to be received by midnight 16 March  2021.  If you have any questions on this opportunity, please also send them to the same address and a member of staff will follow up with you.

We’re looking for a Finance Assistant to support our Head of Finance and Resources – our ambitions as a charity are expanding and so we need more support to make sure we’re running as efficiently as we can.

2021 is a big year for Working Chance, as we grow our team and embark on a new organisational strategy. We are a unique, award-winning charity supporting women with convictions - many of whom have been in prison - to develop their employability and self-belief and find a job they can thrive in.

The role offers plenty of flexibility as it’s part-time, and you will be part of a dynamic charity, with a passionate team and a friendly organisational culture. You must have worked in a role where you have gained experience working with accounting software (we currently use Xero) as well as excellent numeracy skills and attention to detail.  Finance experience in a charity would be an advantage. 

A great opportunity to join Humanists UK's Operations team. Joining this high performing team you'll be part of the Admin team underpinning the rest of the organisation.

Supporting key stakeholders such as members and supporters with day to day enquiries. Providing support to Celebrants, School speaker volunteers, and Pastoral Support care volunteers in administering training, CPD, and other courses. You'll also support other teams within Humanists UK with a variety of tasks.

The Admin team sits under Operations and is pivotal and keeps everything running smoothly. You will be an organised person and while working in a team, much of your work will be done independently, especially at present under the government pandemic guidelines.

If you're looking for a new opportunity then this is the job for you. 

As an equal opportunities and striving to be an inclusive employer, we particularly welcome applicants from Women and Black, Asian, Minority Ethnic backgrounds as they are currently underrepresented at this level. All appointments will be made on merit of skill and experience, relative to the role

Please note the closing date for applications is 09:00 on Monday 15 March. We DO NOT accept CV's. For further information about this role please contact Karen Rice, Office and Administration Manager.

Join our small but busy team and help us to achieve our vision of universal access to safe anaesthesia. The Administrative Officer ensures the efficient and effective function of the WFSA office, including support to the finance manager and to external communications. 

5 billion of the world's 7 billion people do not have access to safe, affordable, timely surgery and anaesthesia. 17 million people die each year from surgically treatable conditions (that's more than 4 times the number who die from HIV, Tuberculosis and Malaria combined).

If that sounds wrong to you and you are an experienced office administrator with a desire to make a difference then this could be your perfect job.

Candidate Application Information 

This is a three or four day role (let us know your preference). You will need to be able to work from home initially although we hope for a staggered return to the office over the coming months.

Guidance for submission 

• Read the attached Job Description.
• Submit a covering letter and an up to date CV. 

Note: - we will not take up references before short-listing nor without your express consent.

• Your cover letter should be used to tell us how you think you meet the requirements laid out in the job description. Draw particular attention to experience, skills, achievements and knowledge gained in past employment or other activities which are relevant to the job and give examples to support what you say.
• Ensure your covering letter is no more than 2 pages long (2 sides of A4). 

Applications should be submitted no later than the 14th of March 2021. Any applications arriving after this deadline will not be considered for shortlisting. 

Shortlisted candidates will be invited to an interview on the 18th / 19th March (this will involve an interview and a short written exercise) with second interviews - if required - over the following week.

Benefits

25 days paid holiday per year (pro rata)

5% employer pension contribution

Flexible working

The Finance and Operations Administrator is an important appointment that is essential to the smooth running of our work. You will help with the running of the office in Peterborough, ensure day to day financial record keeping is accurate and timely, develop our processes and systems so the team is more efficient, and you will welcome people who need us on the phone, via email or face to face and demonstrate a real passion for customer care. It will be a busy and varied role, requiring strong attention to detail and you will need to able to work efficiently and effectively. You will be able to work with limited supervision, have previous finance and office experience and enjoy managing multiple tasks and priorities. You will support our Finance and Operations Manager.

This is a superb opportunity to join a young and energetic charity with a clear future direction and a CEO, growing staff team and trustee board who will provide the required support and backing to the successful candidate.

If you have any questions about the appointment and would find it helpful to have an informal conversation, please contact us (Actionpf) and we can arrange a call with our Finance and Operations Manager.

To make an application please provide the following:

• Your CV (no more than three sides)
• A supporting statement (no more than two sides of A4, font size 11) that sets out why this role is the right move for you and how you meet the knowledge and experience criteria
• We would be grateful if you disclosed your current salary details, but this is at your discretion
• Please include two references; your last or current employer plus a personal reference who has known you for at least two years. Both will be contacted once an informal offer has been made. Please include, phone and email as well as a brief description of how they know you.

There is flexibility for this role to be temporarily remote/home-working due to the pandemic.

Applications without a supporting statement will not be shortlisted.

Action for Pulmonary Fibrosis is an equal opportunities employer and welcomes applications from all candidates irrespective of race, age, sex, gender identity, sexual orientation, religion or belief, or marital or civil partnership status.

ADMINISTRATOR, HOUSING MANAGEMENT SERVICE, NOTTINGHAM, FRWK03 16,915 - £18,430 FTE (PRO-RATA: £9,143 - £9,962), 20 HPW (Job share – working Wednesday, Thursday and Friday)

We are looking to recruit an Administrator to contribute to the running of Framework’s Housing Management service.  All Framework housing is supported and tenants receive frequent support from relevant internal and external services. 

The service carries out the housing management functions for all properties and tenants.  These functions are rent collection and maximisation, lettings, dealing with anti-social behaviour, repairs and maintenance and providing advice and assistance through signposting to relevant services.  The role of the Administrator is to assist a team of Housing Officers in their role.

We are looking for someone who:

• Can produce high quality written work

• Has Excellent IT skills

• Is conscientious and accurate with paperwork

• Can organise their own work

• Is a good communicator

• Has some understanding of housing Management and the landlord/tenant relationship; or a willingness to learn

What we offer: Life Assurance, Pension (up to 4% matched by FHA), Enhanced Maternity, Paternity and Adoption Benefits, Additional Annual Leave Purchase Scheme, Employee Assistance Programme, Learning programmes tailored to suit different roles and services, Health Cash Plan.

Framework supports all employees to achieve a better work/life balance. Should you wish us to consider flexible working or job share as part of your application please state this on your application in the supporting statement section.

97% of the workforce in a recent staff survey said they were proud to work for Framework.

Framework is an Equal Opportunities Employer. Registered charity No: 1060941.

As a Disability Confident employer we warmly encourage job applications from people with disabilities. Framework is committed to offering opportunities to people from diverse communities. If you have specific requirements or adjustments please let us know if there is anything we can do to support your application

NO AGENCIES PLEASE

REDRESS is recruiting a Finance Officer to support the operational activities of the organization.

REDRESS is an international human rights organisation based in London and The Hague that represents victims of torture to obtain justice and reparation. We bring legal cases on behalf of individual victims of torture, and advocate for better laws to provide effective reparations. Our cases respond to torture as an individual crime in national and international law, and as a human rights violation with state responsibility. We apply our expertise in torture, reparation, and the rights of victims to national and international courts. Through our victim-centred strategic litigation we are able to have an impact beyond the individual case to address the root causes of torture and to challenge impunity. We conduct research and advocacy to identify the changes in law, policy and practice that are necessary. We work collaboratively with international and national organisations and grassroots victims’ groups.

Position Profile – Finance Officer

Based in London, the Finance Officer will be responsible for the administration of the finances of REDRESS UK and Stichting REDRESS NL.

The main tasks include:

· Day-to-day book-keeping using QuickBooks Online including all transaction processing and reconciliation of accounts to trial balance for both entities;

· Respond to payment requests using BACS and international transfers as appropriate, including weekly payment runs;

· Provide regular insight into unrestricted and restricted balances;

· Oversee UK and NL payroll processing, including staff timesheet management and salary allocation to project grants:

· Maintain cashflow management controls;

· Review income and expenditure against budget:

· Prepare interim and final financial reports to funders;

· Review project financial reports submitted by projects teams who are supporting and monitoring partner organizations;

· Assist the Head of Finance in preparing the management and statutory accounts;

· General finance and admin administration as required

The Finance Officer is also expected to carry out such further duties as may reasonably be required from time to time by REDRESS.

Personal Specification

Essential Competencies

The successful candidate will need to have the following competencies:

· A minimum of three years directly relevant work experience;

· University degree in accounting or finance, or equivalent experience;

· Demonstrated proficiency in Excel and QuickBooks programmes or similar accounting databases;

· Fluency in English: additional language skills an advantage.

Desirable Competencies

A strong candidate will also have other desirable competencies:

· Experience working in a financial position in a charity

· Experience in the specific demands of charity finance.

· Experience working in an international NGO.

Personal Attributes

To work for Redress, the candidate should have the following personal attributes: 

· Empathy with victims of human rights abuse with a range of special needs. 

· Comfortable to work with a wide range of personalities. 

· Energetic, resourceful, good strategic thinker but also willing and ready to take a hands-on role. 

· Highly efficient and organised, with an ability to multi-task. 

· Able to understand and support the aims, objectives and values of REDRESS and reflect them in all aspects of work. 

· Able to think and work strategically, creatively, and under pressure.

Terms

Reporting. The position reports to the Head of Finance.

Hours. This is a full-time position at 35 hours a week. Evening and weekend work may be required from time to time. Redress has a flexible working policy that allows for some working from home. 

Location. The position is based at the Redress office in London. 

Salary. This is a B-level ‘officer’ position, with an salary range starting at £30,435

Probation. There is a six-month probationary period. 

Pension. REDRESS offers a generous pension contribution.

Holiday.  There are 25 days of holiday per year, in addition to UK public holidays. The office is also closed between Christmas and New Year.

Status. The candidate must have the right to live and work in the UK.

First round Interviews will take place on Friday 26th March.

Final round interview will take place on Wednesday 31st March.

How to Apply: Please send: A cover letter of no more than one page explaining (a) why you would like to work for REDRESS, and (b) how you fulfil the personal specification for the role, together with a Curriculum vitae and the names and contact details of two references (these will only be approached in final stage of the process).

Deadline: Friday 19 March 2021

We are looking for an enthusiastic and proactive individual to help in developing our HR functions and provide administrative support to the operations director. You will play a central role in ensuring our internal HR services are excellent, from our recruitment processes to our staff appraisal systems, to our learning and development provision. You will also help to maintain a supportive work environment for everyone at Green Alliance. There will be a range of administrative duties to support the day to day running of the charity, such as charitable grant and charity regulation. As well as day to day tasks you will have the opportunity to work on discrete projects, supporting the ongoing development of Green Alliance’s infrastructure.
 
We are looking for someone who is efficient, flexible and resourceful, with a calm and friendly manner. You will have excellent interpersonal skills, a collaborative approach and the ability to build positive relationships with people at every level. You will need to be a problem solver and enjoy developing and improving systems and processes. You will be dealing with confidential and sensitive information, so discretion and sound judgement are critical.  
 
You should already have some experience of human resources support and working in an office environment, possibly in a charity. This role would suit someone interested in pursuing a career in HR or charity administration. Excellent IT knowledge and skills, particularly MS Office, are essential.
 

The Wesleyan Church is seeking an experienced Finance Manager to be responsible for the financial functions of the church.

Resposibilities will include:

• To receive, record, and hold all the funds raised within the churches and to report on such funds monthly.
• To supporting the work of the treasurers in the local branches of the Wesleyan churches.  To facilitate training where appropriate
• To submit all financial records as required by the Charities Commission.
• To submit all records and funds for an annual audit, after the close of the financial year, and as provided for and at any other time as may be requested by the Board.
• To submit a complete financial report of all funds administered or attended to by the Finance Manager, to each regular session of the Annual Conference; to submit reports to the Board and the district superintendent as they may require.

The postholder will also be responsible for managing the finance team (approx 3 people)
This team undertakes the following duties:

• Every month to produce an accurate set of accounts and report to the Board.
• Assist Local Church Treasurers with monthly financial records 
• Provide training for local treasurers
• Provide budget training for Pastors/Leaders

Are you a proactive, organised, and friendly team player with a background in administration? Are you committed to working towards a world where women have equal rights to men, and have the economic independence they need to participate fully in society?

If so, then you could be the Cherie Blair Foundation for Women’s new Corporate Services and Partnerships Administrator!

The Cherie Blair Foundation for Women is looking for an enthusiastic and energetic individual who is eager to make a difference. This will be a position that you can truly make your own, and where you will play a key role in the daily operation of the charity and its projects.  This is a dynamic and engaging position which offers the unique opportunity to work and gain experience within two key departments. The Administrator position reports into the Corporate Services (CS) team, but your time will be split equally between the CS team and the Partnerships (fundraising) team. Given the wide variety of support required you will need to be willing to adapt and respond to the needs of both departments and the wider organisation if needed. However, if you are looking for a space in which to learn and develop in a values -driven and fast-paced charitable environment, then this is the organisation for you.

The Foundation is an equal opportunity employer, however we ask that you review our essential criteria:

• A working knowledge of using databases e.g. Raiser’s Edge, and solid skills on Microsoft Word, Excel, and PowerPoint
• Basic knowledge of office equipment like printers, screens etc.
• Comfortable working in a fast-paced office environment
• Excellent verbal, written and communication skills
• High attention to detail and able to work independently and within a team when needed
• Maths and English GCSE Grade C or above (or equivalent)
• Numerate, with an ability to analyse team targets/budgets, interpret and communicate data and financial information
• Organised and able to juggle multiple priorities at the same time
• Strong interpersonal skills, high levels of professionalism, initiative, energy, creativity and flexibility

If this sounds like the sort of challenge you have been looking for, please read our attached job description. We welcome your application.

This is a full time position split evenly across the Corporate Services and Partnership Teams, with a salary range of £20,442 - £24,531 pa. You’ll be entitled to 28 days of annual leave (which includes 3 that must be taken at Christmas), and other benefits. We have a lively, friendly, passionate and hard-working team, with an international and collaborative culture.

To apply, please download the job description and send us the following:

• Covering letter addressing relevant experience for the role (1,000 words max)
• Current CV – no more than two pages

If you have any questions, please get in touch with us via our website.

Apply by midnight, 17th March 2021. Interviews will be held via Zoom on the 24th – 25th of March 2021.

The Foundation is an Equal Opportunity Employer and actively encourages candidates of all backgrounds to apply for this position – diversity is important to us. All applicants should have the right to work in the UK. We are open to receiving applications from individuals who are interested in flexible or remote working options. Please let us know if you have any access requirements of which you would like us to be aware during this process.

Due to the large number of applications we receive, please note that you will only be contacted should we wish to invite you to interview.

Thank you for your interest in the Cherie Blair Foundation for Women. We look forward to receiving your application.

An opportunity for a candidate with a good level of book-keeping, accounting, and administration skills, who would like to build their experience by working at a growing international not-for-profit organisation and be part of a small, dynamic team at the heart of global sustainability.

About the Role

As Finance & Administration Executive, you will work with the Finance & Risk Manager on all aspects of the finance function (approx. 80% time). Much of your time will be focused on maintaining accurate accounting records, enabling the business to meet its statutory filing obligations, and providing management with accurate, timely and relevant financial information. The role will also encompass supporting the CEO and the wider team in relation to governance administration and other administrative tasks (approx. 20% time).

What are we looking for?

To be considered for the role, you should be able to demonstrate your capability for being an effective finance professional with a keen eye for detail. You will have previously worked in bookkeeping and you would like to pursue your own growth in a finance role.  You are proactive and positive in your approach, a doer who ensures that actions are prompt and issues resolved to completion. You have recently worked in a similar role and are familiar with the day-to-day financial activities of a smaller organisation.

As well as being financially literate, you should be an accomplished multi-tasker who enjoys and is capable of providing administrative and organisational assistance to busy colleagues, including the Chief Executive Officer. Being a relatively small organisation with a global reach and a challenging mission, we are looking for someone adaptable, resilient and able to work with a diverse set of colleagues and external stakeholders. An interest in sustainability would round off your profile.

We provide good development opportunities to our staff, as well as a dynamic and inspiring work environment with a friendly culture. Working as part of a Corporate Services team of six people, based in central London, you will report to the Finance & Risk Manager.

We offer 25 days annual leave plus public holidays, a generous pension scheme with life insurance, learning and development opportunities, season ticket loans, and a childcare voucher scheme. Flexible working arrangements can be discussed, although initially this normally office-based role is likely to involve working from home in light of current Covid-19 restrictions.

Bonsucro is committed to being an inclusive employer and we value diversity, so we welcome applications from a diverse range of candidates, in particular from Black, Asian and Minority Ethnic (BAME) candidates and candidates with disabilities. We encourage applications from all socio-economic backgrounds.

Key Responsibilities

• Maintain sales, purchase & general ledgers
• Receive, check and process expenses claims
• Create and post month end accounting journals
• Perform weekly bank reconciliations for all accounts (including foreign currency)

• Process payroll for Bonsucro´s UK-based and overseas staff
• Assist with other pay items (pensions, childcare vouchers, loan schemes, etc.)
• Carry out tasks related to credit control
• Assist with weekly payments runs
• Provide additional support to the Finance & Risk Manager, including assisting with preparation of the monthly management accounts, VAT returns, statutory accounts and annual planning and budget setting process
• Coordinate the effective functioning of the London office space (e.g. liaise with office building manager; manage procurement of office supplies; anticipate and deal with any problems before they arise) and the current remote-working setup.
• Provide administration to the Chief Executive Officer and the wider team
• Assist with organisation and logistics of internal/external events and meetings 
• Support the organisation of governance meetings, including Board of Director meetings, Sub-Committee meetings and Members Council meetings.

Person specification

• A good working knowledge of accountancy/bookkeeping principles and common accountancy software packages
• Previous experience in a finance or bookkeeping role (ideally in a not for profit or professional service environment)
• Previous experience in an administrative role
• Strong IT skills, in particular of Excel within a finance and accounting context
• Excellent attention to detail
• Strong organisational skills and ability to prioritise
• A proactive approach to work and confidence in working independently
• Good interpersonal skills and an ability to work effectively with others, including remotely based colleagues in the UK and internationally
• Excellent communication skills, both verbal and written
• Reliable, hard-working and reliable

Other Criteria

• AAT Advanced certificate in Bookkeeping (or equivalent).
• Familiarity with Xero accounts software
• Experience of dealing with multicurrency accounting
• Language skills in Spanish and/or Portuguese
• Office management

Other information

Start date

As soon as possible

Salary

£25,000 to £30,000 pa (depending on experience) + competitive benefits package

Reports to

Finance and Risk Manager

Hours

Full Time (35 hours per week), open to discuss flexible working arrangements for exceptional candidates

Term

Initial 12 months contract with a view to becoming permanent

This job description reflects the core activities of the post. As the service and the post-holder develop, there will inevitably be some changes to the duties, and possibly to the emphasis of the post itself. We expect that the post-holder will recognise this and will adopt a flexible approach to work. This could include undertaking relevant training where necessary. The line manager will consult the post-holder if significant changes to the job description become necessary. Any changes will be reflected in a revised job description.

Are you passionate about making a positive difference to the lives of disabled people and people with mental health challenges? If so, we could be looking for you!

Barnwood Trust is a long-established charitable trust in Gloucestershire.  Its vision is that Gloucestershire is a better place for disabled people and people with mental health challenges to make the most of their lives, through acting as a catalyst for lasting change.

By enabling possibilities within communities, sharing ideas and providing grants, we enable people to shape where they live and discover new opportunities.

We are looking for a 6 month Fixed Term Contract Funding Administrator to join the busy and friendly Funding Team to administer Barnwood’s different funding programmes in an efficient and effective way. Although training will be given, we really need someone to hit the ground running in this role so you’ll need to be quick to learn and up for a challenge!

Key duties:

• Answer all queries from applicants, referrers and other connected parties in an appropriate manner, showing consideration and patience for callers who maybe distressed, or have communication or learning challenges.
• Support applicants throughout and following their application, liaising with suppliers, and referrers to provide continued support throughout the process.
• Receive and review all applications received via the online application portal and process accordingly.
• Handle all complaints and issues which arise with a professional and empathetic approach.
• Approve invoices for payment within the agreed funding amount and forward to finance for payment.

Skills and experience required:

• Experience working in customer service on a busy phone line or a similar environment is essential.
• Strong administration skills are essential.
• Experience of using a database, either as part of an IT qualification or in the workplace.
• Exceptional interpersonal and organisational skills.
• Ability to communicate in a personal, patient and sensitive manner.
• Ability to manage parallel tasks, prioritise work and cope with the unpredictable and manage time effectively to meet internal and external deadlines.

Benefits:

• 36 days annual leave including bank holidays (pro rata)!
• Work within an organisation that’s committed to improving equality and diversity.
• Highly competitive salaries and pension contribution rates.
• Join an organisation that is on a journey to becoming an anti-racist multicultural organisation.
• Access to the Employee Assistance Programme.
• If Government guidance continues to ask employees to work from home, you can be reassured that we’ve already onboarded new employees during the pandemic and the appropriate tools and technology will be provided to you to be able to work from home during this time. In addition to this and just as importantly, you will be made to feel very welcome and part of the team, albeit virtually!

Contract Terms:

• 6 month fixed term contract, starting asap. The position is full time at 37.5 hours a week. Usual working hours to be worked Monday to Friday, there may be some evening and weekend working, as required.
• This position would normally be based in a fully accessible building in central Cheltenham but until Government guidance changes, will work from home.

Closing date and interviews

Deadline for applications is 5pm Wednesday 10th March 2021. First interviews will take place w/c 15th March and second stage interviews w/c 22nd March 2021.

To apply

Click on Apply Now to be taken to the Barnwood Trust website where you will find the application pack (which contains further information on the role) and the relevant forms that need to be completed to apply for the position. We look forward to receiving your application!

Peace Direct is an international charity with a big mission: to work with local people to stop violence and build sustainable peace in some of the world's most conflict affected countries. More than that, we want to change the international system so that it better supports the role that local people and communities play in preventing violence and building and sustaining peace.

We are looking for a well organised person to keep our office and internal systems ticking over. Let's be honest: this isn't the world's most glamorous job but it is absolutely essential for the effective running of our office and organisation. We are a small organisation with just over 20 staff based in our London office and 7 in our US office. While we are all working remotely right now, we expect a return to the office in the second half of the year and this post will be responsible for ensuring that the London office runs smoothly. This involves ensuring all office supplies (stationery, food etc) do not run out, that all services (phones, cleaning, IT etc) are working effectively and that internal systems and processes (SharePoint, team meeting planning, minute taking, HR administration etc) are well organised and functioning as they should be. Around a third of your time will be spent supporting HR administration as this is an area we are keen to strengthen. We've found that the best people for this job are those that have strong organisational and communication skills, care about their colleagues and can handle multiple priorities without getting flustered.

While the post is based in our London office, we have closed our office due to Covid and do not expect to reopen it until summer at the earliest. Therefore the successful candidate will be expected to work from home initially.

Peace Direct strives to be a diverse and inclusive employer, with equality of opportunities regardless of personal identity, and we are committed to improving our systems and ways of working to support this, including creating a Diversity, Equality and Inclusion (DEI) working group, DEI strategy and recruitment guidelines. We strongly encourage individuals from disadvantaged and underrepresented backgrounds to apply, including Black, Asian and Minority Ethnic (BAME), LGBTQ+, people with disabilities and people with mental health challenges.

The deadline for applications is Sunday 7th March 2021. Only applicants with the right to work in the UK will be considered (we are not yet a Home Office sponsored employer so cannot consider applicants who don't already have the right to work in the UK). The Job Description is available on Peace Direct’s website and below. 

Peace Direct works hard to ensure its staff have a good work life balance and feel valued. Some of the benefits we have include:

• 25 days annual leave not including the office closing between Christmas and New Year.
• Stakeholder Pension with Peace Direct contributing 6%
• An interest free season ticket loan for the purchase of a commuter season ticket
• Flexible working hours
• Enhanced maternity and adoption leave pay (12 weeks full pay, 12 weeks half pay)
• Training budget available for all staff (we have secured ‘Investors in People’ accreditation and are committed to the development and support of all staff).
• A warm and friendly work environment!