Administration assistant jobs in London, greater london
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Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Administrative Assistant
Fixed-Term Contract: 6 Months (Maternity Cover)
Full-Time Position
About the Role
Rooted Finance is seeking a proactive and organised Administrative Assistant to join our Operations Team on a 6-month fixed-term contract to provide maternity cover.
This is an exciting opportunity to join a growing organisation and play a key role in supporting the smooth running of our day-to-day operations. Working as part of a small and collaborative team, you will provide essential administrative support to the CEO, Board of Trustees, management team and wider organisation.
The successful candidate will be responsible for coordinating meetings, managing diaries, preparing documents, taking minutes, maintaining records, supporting recruitment and onboarding processes, assisting with financial administration and helping to ensure effective office operations.
Key Responsibilities
- Provide administrative and secretarial support to senior leaders, including diary management, meeting coordination, agenda preparation and minute taking.
- Support the smooth running of organisational operations, including document management, filing systems, internal communications and office administration.
- Assist with recruitment administration, onboarding and maintaining accurate records.
- Support financial administration, including invoices, expenses, and reporting.
- Maintain office supplies, equipment and operational systems.
- Support compliance, audits, technology management, and the improvement of internal processes.
- Provide general operational support to managers and project teams as required.
About You
We are looking for someone who is organised, reliable and proactive, with excellent attention to detail and the ability to manage multiple priorities. You will have strong communication skills, a professional approach and the confidence to work independently while contributing positively to a small and busy team.
This role is ideal for someone looking to develop their administrative and operational experience within the charity sector while making a meaningful contribution to Rooted Finance’s work.
For full details about the role, responsibilities, and application process, please refer to the full Job Pack.
Registered Charity 
11 - 20
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Job Title: Administration Assistant
Contract: Temporary
Location: Regent’s Park, London NW1
Job Purpose: To administer the CEPC’s offices and office systems in order to support an efficient and smooth-running working environment for its operations.
MAIN FUNCTIONS
· Assistance with the day to day administration and running of the Commission
· Dealing with initial enquiries from telephone, e-mail and personal callers on all aspects of the Commission’s work
· Welcome visitors to the office and ensure all visitors are dealt with courteously.
· To administer office cash and credit card transactions through the till.
· To issue replacement resident parking permits as appropriate.
· To issue visitor and contractor parking permits.
· “house-keeping”; including premises opening and closing routines, setting up spaces for events and meetings, posting mail, refreshments for external meetings and visitors.
· Observing appropriate levels of confidentiality at all times.
· Any other reasonable duties as instructed.
SKILLS REQUIRED
The post holder must have a methodical approach and be well organised but be prepared to adapt to events plus be flexible in dealing with people and situations.
The post holder must be able to:
· Deal in a patient, calm, courteous but firm manner with residents and their agents
· Understand, record and convey information
· Demonstrate good written and spoken English
· Apply information technology skills including Word and Excel
· Work as part of a small team in a practical, flexible and co-operative style
