Job Title:  Office Administrator

Department:      Executive Team 

Basis of Appointment:  Full Time (38.5 hours)

Salary        £24,120 per annum

Location:      London

Changing the world takes passion and dedication

Isn’t it time that your passion and dedication be channelled towards a career and community that genuinely changes lives?

If you...

• want to transform your own life by transforming the lives of others

• crave a career that creates opportunity for others

• desire to make dreams come true for those who never thought it possible

• know that education is the foundation from which we can change the world

• believe that today’s young people can transform tomorrow

• strive for world peace and global sustainability

• dare to dream

...then a career with UWC could be the change you need. 

UWC is a global family of schools with a powerful difference. With a shared goal of working towards global peace and sustainability, we bring together young people from around the world to study in one of our 18 schools on four continents. There they don’t just learn how to be great at passing exams. They learn how to communicate across cultural boundaries. They develop the skills to be a changemaker. They design and engage in initiatives that transform their lives and the lives of those around them for the better. And they stay a “UWC-er” for life, becoming part of a global community of over 60,000 changemakers transforming the lives of others. 

Working with us will inspire and challenge you

Driving a mission to make the UWC experience available to tomorrow’s changemakers, irrespective of their background, beliefs and economic means demands colleagues with passion and dedication, and a talent for transformation. Our students go on to become leaders in politics, NGOs, social enterprises, community movements, charities, and business. For life, they remain dedicated to the UWC mission and many of them remain in close contact with us, their school, and their peers.

Are you our new London Office Administrator?

Right now, we are searching for a London Office Administrator. 

The Office Administrators at UWC International’s locations in Berlin and London ensure the smooth day to day running of the offices. They are part of the UWC International Executive team. In their role, they support members from across the UWC International team and coordinate with stakeholders from across the UWC movement. 

If this sounds like the role to make you leap from bed every day then read on for further details.

UWC International Office

The UWC International Office is the executive arm of UWC International, a UK registered charity, and is situated at the heart of the UWC movement. It is currently located in central London and Berlin. 

The UWC International Office collaborates closely with all stakeholders from across the UWC movement, engages the UWC alumni community of more than 60,000 members and serves UWC International’s governance bodies. Responsibilities include global fundraising, global communications, promotion and marketing, supporting the network of over 150 UWC national committees in their daily work and growth, global strategy development and implementation and assisting the UWC schools. 

Job Scope, Tasks, and Responsibilities

The Office Administrators at UWC International’s locations in Berlin and London ensure the smooth day to day running of the offices. They are part of the UWC International Executive team. In their role, they support members from across the UWC International team and coordinate with stakeholders from across the UWC movement. 

The candidate is expected to engage with the vision and mission of UWC, and work cooperatively with colleagues across the London and Berlin offices, as well as wider constituents to further the mission of the organisation. 

As the first contact point for the general public and constituents the candidate will welcome visitors and field questions and issues to be followed up by specialist members of staff. The Office Administrator ensures a professional running of the office, including accounting and other administrative duties. The Office Administrator oversees various office services and provides specific administrative support for Directors and various teams when needed.

This is a ‘hands-on’ position and offers the opportunity to work with colleagues, constituents, suppliers and the wider public. 

Key Responsibilities

Office Administration & Support

• Responsibility for overall administrative operations including reception, mail, couriers, stationery, office calendars, kitchen supplies and some data entry

• Responsibility for maintenance of office space and equipment, liaison with support companies (including IT, telephone, internet, printing, and housekeeping), and ensuring that all parts of the office, including archives, filing systems and contracts, are maintained and are accessible, orderly and functional 

• Whilst we are working from home, ensuring that the office is secure, and working online is functioning smoothly across the office

• Maintaining accounts and financial support for the office, including petty cash 

• Supporting teams with the distribution of publications, conference calls and meetings where necessary

• Maintaining our Zoom online meeting accounts across teams 

• Reconciling monthly expenses and credit card statements for directors

• Booking accommodation and travel, and assisting with visas for office staff and others in the UWC movement.

• Coordination of office events including logistics, communications, and arrangements (for example, staff training days)

• Resolving IT queries, including the setting up computers/online accounts for new staff including access to necessary platforms, files and drives.

HR support

• Providing support to the Head of HR in various areas including recruitment, induction, training, sickness and  immigration, 

• Administration of recruitment which involves placing adverts on various websites, sending invitation letters to job applicants, preparing shortlisting documents, sending rejection letters and responding to queries from potential applicants

• Booking interview dates and meeting rooms for interviews

• Checking applicants work visas when they come to interviews

• Responding to queries and dealing with applications from people who wish to volunteer

• Arranging induction meetings for new staff including carrying out health and safety inductions

• Recording staff sickness on BreatheHR, the HR software, updating online HR forms and staff handbook 

• Assisting with the research of policies, staff benefits as and when needed

• Compiling recruitment data for the annual HR report

• Checking and uploading HR invoices for authorisation

First-line Contact for Internal and External Stakeholders

• Answering general phone and email enquiries from the public and fielding issues for follow-up by specialist members of staff

• Welcoming visitors to the office in a professional and friendly manner

• Where appropriate, initiating correspondence with the public directly or on behalf of other members of staff

• Coordinating information between constituents when necessary

• Helpful, professional and friendly service to a multicultural, global community who often do not speak English as their first language 

Other responsibilities: 

• To be the First Aider and Health and Safety and Fire Warden. (Where necessary training will be provided)

• Other duties in support of departments may be assigned from time to time

• During the office closure to travel to the London office infrequently to collect mail and deal with any issues that may arise

Candidate Profile

• Experience of reception duties and office management

• Experience in Google Suite (Gmail, Drive, Docs and other systems (Excel, Zoom and Slack) would be helpful 

• Understanding of IT systems and an interest in working closely with the IT service company and supporting colleagues with IT issues

• Excellent communication skills, both orally and written 

• A good eye for detail and a methodical approach to tasks

• Excellent spoken and written English

• A proactive attitude, and the ability to take initiative and work to deadlines under minimal supervision

• Knowledge of languages other than English is desirable but not necessary

• A cooperative attitude with a willingness to support colleagues and constituents

• An interest in UWC’s vision and mission.

It is expected that the job holder will travel to UWC schools and colleges. For that reason a basic DBS check (Disclosure barring statement) or international equivalent will be required before any job offer is made.

Visa requirements

Anyone who applies to work at UWC International in London must have a work visa before starting employment, in compliance with the UK Immigration Rules. UWC International might be able to sponsor individuals for work visas.  If you need a work visa please make that clear in your application. 

Applications Process and Deadline:

Please send your CV and covering letter in English (each of a maximum of 2 pages) that relates your experience to the requirements to email address attached. Please also indicate how you heard about this role. 

In your application, please also provide the name, roles and contact details of two referees. We will not contact them without letting you know. 

Please note that applications without a cover letter will not be considered. 

Deadline for application: 5pm UK time on 24th Jan 2021. The first round of interviews will take place on week commencing 1 Feb 2021. 

The Grants Administrator with this substantial charitable grant giving foundation has an essential role in supporting  grant giving programmes including database input and maintenance, correspondence with applicants and benefiting charities, ensuring that files are up to date and in good order, dealing with enquiries and initial grant applications and maintenance of the Foundation’s website. Please see attachments for further details.

The company provides a supported living service to single homeless adults who are vulnerable and have support needs, including accommodation.

The role of the Service Administrator will be to provide comprehensive administration support to all teams. This role is to ensure the smooth running of the Company and therefore working with all teams is an essential part of the daily working practice.

Your primary tasks will include the overall responsibility of keeping a record of all service charge payments made by our clients including creating new statements, updating finance statements as well as chasing up and keeping track of any arrears. An assertive but supportive approach will need to be taken when talking to our clients as arrears is a sensitive subject to discuss. You will be making contact via telephone, text messages, emails and letters and will need to keep track of deadlines given for payments to be made.

You will be supporting these clients by keeping on top of their service charge by advising them to set up standing orders. Payment plans may need to be put in place if a client falls behind on payments and also kept track of, so no further payments are missed. It is detrimental if a client falls into large arrears as this could lead to eviction.

You will be required to produce monthly reports/ figures and report any concerns daily.

You will be required to attend regular staff meetings, one to one supervisions with your line manager and attend mandatory training offered by Assisted Accommodation.

Person Specification:

Essential:

• Have good communication skills to converse with clients appropriately.
• Be organised and be able to prioritise your work to meet specific deadlines
• To have a sufficient understanding of both spoken and written English language to be able to effectively record and report as well as adhere to written company policy and procedure.
• Be confident in asserting boundaries
• Have good knowledge and understanding of Microsoft Office systems such as Word, Excel, Outlook and 365, to be willing to learn any new systems that the company decide will make their output more efficient. 
• Having the ability to balance assertive telephone mannerism with an empathic approach when communicating with  clients in arrears
• To be proactive in creating systems that will improve the running of the service
• Proficient in letter writing, sending and receiving emails and understanding the protocol and regulations set by the GDPR (Data Protection)
• Be able to set up and maintain team calendars and be able to make appointments using the calendar invitation facility.
• Be able to work alone using your initiative and also in a team to attain joint goals
• Be willing to undertake administration tasks that are required by any of the teams and or the Directors.
• Proficient in producing factual and detailed reports.

Desirable:

• Experience in office/business administration/finance – dealing with arrears or debt
• Have some knowledge and experience of supporting people in the community

Role:

1. To work within the administration and finance team ensuring that the processes and practices followed, promote the effectiveness and efficiency of the organisation.
2. To provide administration support to all the teams and to work with the Directors and Managers as and when requested.
3. To work closely with the Administration Manager and Group financial controller on financial admin that must be dealt with sensitively and confidentially.
4. To ensure that all client files are maintained with all current finance information filed and accessible at any time. Create, update and archive client finance statements (electronic) and other files as requested by your Manager.
5. To conduct client finance statement reviews as instructed
6. You will be required from time to time to complete online housing benefit applications for the service users placed in the accommodation.  You will work with an experienced member of staff to ensure that you have gained a full understanding of this procedure. You must also be able to pay attention to detail and ensure that any information provided on the application document is correct.
7. You will be required to monitor and maintain service charge payments and work with the Finance team to retrieve service charge from clients in arear. Training will be given.
8. Write letters using current templates and create new templates as and when required. 
9. Ensure that important information is passed on to the relevant member of staff
10. Provide your manager and or the Directors with records or reports as required
11. Provide your manager with service charge figures and or any other reports as they are requested
12. Be prepared to work with current systems and create new systems for monitoring or filing documents and or information or statistics.
13. To undertake any other task required to ensure that the service provider is efficient.
14. On occasion, you may be required to work over your normal working hours to complete a task on a deadline.

This is normally an office-based role, but would start with Working from home as local Covid-19 guidelines are updated.

We are looking for an Operations Assistant to provide administrative support to the Operations Management Team and to help deliver effective internal communications across the directorate.

Dogs Trust is the largest dog welfare charity in the UK with a nationwide network of rehoming centres and charity shops. Last year, Dogs Trust rehoming centres cared for around 9,000 dogs; we never put a healthy dog down.

Accounting for 62% of the Dogs Trust workforce, the Operations Directorate is responsible for achieving the mission of Dogs Trust through the intake, rehabilitation and rehoming of dogs. The Directorate is split between four functions; rehoming centres, the Contact Centre, a field-based team and a team in the London office.

You will play a key role in ensuring that the work of the Director and the Senior Management Team is well organised and operates efficiently. This will involve organising and supporting internal and external meetings, liaising with key stakeholders and providing project support across the Operations team.

With the aim of empowering our people with relevant information you will be; researching, collating and distributing weekly and monthly communications to the wider Operations team, while also contributing to other internal communication channels across Dogs Trust. 

A strong communicator with a proven track record in a similar role, you will have good administration and organisational skills.

In return, we offer comprehensive benefits package, including excellent annual leave and pension allowances, and you will you join a team of highly professional and driven colleagues in a brilliant upbeat and collaborative environment, all with a genuine passion for dog welfare.  

So, if you want to help us make a difference to all the dogs in our care, apply now!

Valid manual driving license is desirable.

The role will be remote initially as we continue to be home based under COVID-19. However, the candidate should be able to commute into our London office in the long term.

Administrative Assistant – Theory Examination

Circa £21,500 - £27,500 pa dependent upon experience, plus excellent benefits

London WC1

35 hours per week, full-time

As Administrative Assistant Theory Examination, you will be responsible for providing administrative support for the successful operational delivery of College examinations, along with contributing to the development and implementation of IT systems and processes to enhance the College’s service.

Acting as first point of contact for UK and overseas examination candidates, the Administrative Assistant is an integral role within the Education and Training Division, in which you will provide effective customer service to candidates from application to the delivery of results.

Reporting to the Theory Examination Lead, you will ensure the accurate allocation of candidates to centres, processing of examination and application entries and processing the payments. You will also check, organise and send results to candidates upon completion.

In addition, you will also assist in the development and implementation of improved systems and processes using new and existing technology/software platforms, including the College website, booking system, databases and exam delivery platforms.

Educated to a good standard and with excellent interpersonal skills, you should have substantial administrative and customer service expertise along with the ability to accurately deal with a high volume of critical data and financial records. You should also be a strong team player who is able to multi-task and liaise efficiently and effectively with a wide variety of internal and external stakeholders.

A background in exam administration, education or training, or experience of working in, and supporting the work of, a membership body would be advantageous.

The Administrative Assistant Theory Examination will occasionally be required to travel both inside and outside of London, with overnight stays needed as appropriate. In addition, it may sometimes be necessary to work outside of the core College hours of 9am to 5pm, along with providing occasional weekend support.

The Education and Training Division sets and monitors standards for the training and assessment of doctors working in paediatrics and child health in the UK and overseas. It also sets, monitors and administers the College examinations (MRCPCH and DCH), whilst making recommendations on the training of paediatricians including GMC certification.

The Royal College of Paediatrics and Child Health sets and maintains standards for the education and training of all doctors working in paediatrics and child health in the UK. We advocate on child health issues at home and internationally. Additionally, through a variety of activities, the College influences the quality of medical practice for children in hospital and in the community.

The RCPCH has more than 20,000 members and fellows and employs around 170 staff, most of whom work in our London office in Holborn. We have smaller offices in Northern Ireland, Scotland and Wales.

The RCPCH wants to represent all the communities we serve. Appointment will be made solely on merit. However, the College is particularly keen to receive applications from black, Asian and minority ethnic candidates, and/or candidates with a disability who are currently under-represented at this level of the organisation.

In the current context of COVID-19, the majority of staff are presently working from home.

Closing date: 23:59, 27 January 2021

Interviews: w/c 15 February 2021

Healthwatch City of London are looking for an experienced administrator to work in our team, providing secretariat support to the Board and administrative support to the Engagement and Communications Co-ordinator.

You will take on administrative support in a number of areas including volunteer recruitment and management, project administration and board secretariat function.

You will have had previous experience in working in administration and have a knowledge of health and social care.

You will be ICT literate with experience of creating and managing databases.

Healthwatch City of London (HWCoL) is the Health and Social Care Champion for the residents, workers, and students of the City of London. Our Board and volunteers largely comprise people who live, work or study in the City of London.  

An opportunity for a candidate with a good level of book-keeping, accounting, and administration skills, who would like to build their experience by working at a growing international not-for-profit organisation and be part of a small, dynamic team at the heart of global sustainability.

About the Role

As Finance & Administration Executive, you will work with the Finance & Risk Manager on all aspects of the finance function (approx. 80% time). Much of your time will be focused on maintaining accurate accounting records, enabling the business to meet its statutory filing obligations, and providing management with accurate, timely and relevant financial information. The role will also encompass supporting the CEO and the wider team in relation to governance administration and other administrative tasks (approx. 20% time).

What are we looking for?

To be considered for the role, you should be able to demonstrate your capability for being an effective finance professional with a keen eye for detail. You will have previously worked in bookkeeping and you would like to pursue your own growth in a finance role.  You are proactive and positive in your approach, a doer who ensures that actions are prompt and issues resolved to completion. You have recently worked in a similar role and are familiar with the day-to-day financial activities of a smaller organisation.

As well as being financially literate, you should be an accomplished multi-tasker who enjoys and is capable of providing administrative and organisational assistance to busy colleagues, including the Chief Executive Officer. Being a relatively small organisation with a global reach and a challenging mission, we are looking for someone adaptable, resilient and able to work with a diverse set of colleagues and external stakeholders. An interest in sustainability would round off your profile.

We provide good development opportunities to our staff, as well as a dynamic and inspiring work environment with a friendly culture. Working as part of a Corporate Services team of six people, based in central London, you will report to the Finance & Risk Manager.

We offer 25 days annual leave plus public holidays, a generous pension scheme with life insurance, learning and development opportunities, season ticket loans, and a childcare voucher scheme. Flexible working arrangements can be discussed, although initially this normally office-based role is likely to involve working from home in light of current Covid-19 restrictions.

Bonsucro is committed to being an inclusive employer and we value diversity, so we welcome applications from a diverse range of candidates, in particular from Black, Asian and Minority Ethnic (BAME) candidates and candidates with disabilities. We encourage applications from all socio-economic backgrounds.

Key Responsibilities

• Maintain sales, purchase & general ledgers
• Receive, check and process expenses claims
• Create and post month end accounting journals
• Perform weekly bank reconciliations for all accounts (including foreign currency)

• Process payroll for Bonsucro´s UK-based and overseas staff
• Assist with other pay items (pensions, childcare vouchers, loan schemes, etc.)
• Carry out tasks related to credit control
• Assist with weekly payments runs
• Provide additional support to the Finance & Risk Manager, including assisting with preparation of the monthly management accounts, VAT returns, statutory accounts and annual planning and budget setting process
• Coordinate the effective functioning of the London office space (e.g. liaise with office building manager; manage procurement of office supplies; anticipate and deal with any problems before they arise) and the current remote-working setup.
• Provide administration to the Chief Executive Officer and the wider team
• Assist with organisation and logistics of internal/external events and meetings 
• Support the organisation of governance meetings, including Board of Director meetings, Sub-Committee meetings and Members Council meetings.

Person specification

• A good working knowledge of accountancy/bookkeeping principles and common accountancy software packages
• Previous experience in a finance or bookkeeping role (ideally in a not for profit or professional service environment)
• Previous experience in an administrative role
• Strong IT skills, in particular of Excel within a finance and accounting context
• Excellent attention to detail
• Strong organisational skills and ability to prioritise
• A proactive approach to work and confidence in working independently
• Good interpersonal skills and an ability to work effectively with others, including remotely based colleagues in the UK and internationally
• Excellent communication skills, both verbal and written
• Reliable, hard-working and reliable

Other Criteria

• AAT Advanced certificate in Bookkeeping (or equivalent).
• Familiarity with Xero accounts software
• Experience of dealing with multicurrency accounting
• Language skills in Spanish and/or Portuguese
• Office management

Other information

Start date

As soon as possible

Salary

£25,000 to £30,000 pa (depending on experience) + competitive benefits package

Reports to

Finance and Risk Manager

Hours

Full Time (35 hours per week), open to discuss flexible working arrangements for exceptional candidates

Term

Initial 12 months contract with a view to becoming permanent

This job description reflects the core activities of the post. As the service and the post-holder develop, there will inevitably be some changes to the duties, and possibly to the emphasis of the post itself. We expect that the post-holder will recognise this and will adopt a flexible approach to work. This could include undertaking relevant training where necessary. The line manager will consult the post-holder if significant changes to the job description become necessary. Any changes will be reflected in a revised job description.

We’re looking for a motivated, imaginative and organised human to be the heart and soul of this small team and large community. You would be responsible for innovating and implementing new Covid-safe cycling adventures whilst meeting ambitious fundraising targets to support Choose Love. 

Thighs of Steel

Our purpose is to raise money and awareness for refugee-supporting organisations. We do this by running empowering and community building cycle adventure events. To date, we have raised over £450,000 for Choose Love, Europe’s largest donor of grassroots refugee aid, providing emergency support and long term solutions where they are most needed.

Our rides are deliberately uncompetitive, accidentally but proudly feminist, and offer genuine adventure. Our organisation is small, purpose-led and independent. The team consists of two Directors, who will coach you into the role and work together with you on strategy, finances and impact goals. There is also a dedicated team of volunteers within our community who run aspects of the organisation including Comms and the London Cycle Club. With this small team around you, you will be the driving force of the organisation, spending more time working on it than anyone else. Our community of cyclists are so engaged we see them as a wider part of the organisation . With many of our community craving adventure after lockdown, but social distancing necessities reaching into 2021, it is a creative time to join the organisation as new events and adapting existing ones will be the first priority.

Essential responsibilities:

• Inventing: Creating new fundraising cycle adventures, that empower, challenge and are enjoyable for participants. They must also be financially sustainable and add to our purpose, fundraising for Choose Love

• Fundraising: Meeting an ambitious fundraising goal of £150,000 per year for Choose Love.

• Organising: Making the cycle adventures happen on time and to a budget. Recruit and organise training for the core team for the rides. Build a team of volunteers from the community to support you with route planning, booking accommodation, etc

• Community Building: You will be the point of contact for all communication with participants. You’ll be a highly organised and easygoing person that always has time for people on and offline. Community building will include ensuring the Cycle ‘Clubs’ are thriving and led by the community itself as much as possible. 

• Partnerships: Collaborating and communicating with our key partner, Choose Love, including regular check-ins about our fundraising progress, comms collaboration and event opportunities. Additionally, building and exploring new partnerships to help us meet our goals. 

• Comms: Creating the strategy and delivering content to engage and grow our audience through online and occasionally offline mediums. This includes social media platforms, website building, content creation and designing. Comms strategy will involve working towards building the breadth of our community, in collaboration with Choose Love.

About you 

• Experience in an organisational role in the third sector (social enterprise, charity etc)

• Passionate about refugee rights and freedom of movement 

• Have an interest in cycling and adventures

• Organised with good attention to detail and comfortable organising online with tools such as Mailchimp, Slack and Google Drive incl Sheets, Docs.

• A good communicator, sociable and able to contribute and encourage a close knit community. 

• Good at multitasking a varied workload

• Comfortable being your own boss, taking initiative and responsibility, whilst co-creating a team who collaborate and respect each other.

• Flexible with workload, there may be times in the year where things are busy and other times where it’s a lot quieter, so weekly hours will vary, whilst monthly pay remains at an average of your annual workload. 

• You are passionate about helping to create an inclusive, anti-oppressive organisation that treats people with respect and dignity. Considering accessibility in the ways you work, such as in communication and events design

Practical information

Contract: 12 months (possibility of extension depending on funding) with a 6 month probationary period

Salary: £21,000 pro rata, 0.6FTE, therefore pay is £12,600. 28 days of holiday pay are offered, including bank holidays, pro rata. Salary is the London Living Wage.

Hours: 3 days a week on average, if working 7.5 hours a day. 

Location: Whilst Covid-19 restrictions make supported group rides impossible, the role can be remote. However once rides are possible you would need to be able to work regularly in Bristol or London, where the majority of our community are. If this wouldn't be possible but you still feel you are right for the role, please do apply and let us know your location and how you think it would work.

Our approach to hiring:

We encourage applications from a wide variety of backgrounds who can drive and inspire change for refugees and displaced people. We particularly welcome applications from Black, Asian and minoritised ethnic candidates, and candidates with disabilities.

We promote equality, diversity and inclusion in our workplace. We make employment decisions by matching business needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We are happy to talk about flexible working and we promote a workplace where you can be your authentic self and achieve success based only on your merit.

Job Title:  Finance Administrator

Reports to:             Head of Finance

Location:                   Borough High Street, London SE1

Salary:                     £13,800

Contract:                   Permanent

Hours:                     22.5hrs per week

Background and purpose

We are the only UK-wide charity for all those affected by a genetic bleeding disorder; a community of individuals and families, healthcare professionals and supporters.  For 70 years we have campaigned for better treatment, been a source of information and advice, and supported people living with long-term conditions.

We want to ensure that everyone affected by a bleeding disorder:

• Lives the best life that they can
• Never feels alone or isolated
• Feels empowered and confident

We do this by:

• Raising awareness about bleeding disorders
• Providing support at all life stages
• Influencing and advocating on policy and access to treatment

More than 36,000 men, women and children in the UK have a diagnosed bleeding disorder, and the number rises every year. Membership of The Haemophilia Society is free and open to all.

The role: 

• To provide administrative support to the Head of Finance in managing, processing and troubleshooting various accounts and transactions, to ensure income and outgoings are timely and accurately recorded.

Main responsibilities:

• Accurate and timely processing of Invoices on Sage 
• Obtaining authorisation of the budget holder for the expenditure 
• Preparing Income batches on Raiser’s Edge 
• Creating new records on Raiser’s Edge 
• Managing petty cash transactions. 
• Processing credit card income 
• Processing credit card expenditure
• Issue invoices to customers based on services rendered and/or goods sold 
• Review and process employee expenses  
• Making bank deposits and keep up records 
• Tracking expenses as they relate to specific projects  
• Validating invoices against items or services received 
• Checking all financial transactions for accuracy 
• Answering calls 
• Provide additional support as required

Requirements:

• To be successful in this role, you’ll need to have at least some previous experience in a similar role.
• You’ll have an analytical and methodical approach, maintaining the highest levels of accuracy - attention to detail is crucial!
• You’ll also have good working knowledge of Excel and SAGE Line 50 and some experience of Office365
• Desirable, but not necessary some knowledge of Raiser’s Edge, or similar database system.

General:

• Be an effective member of the team, recognising, respecting and promoting the different roles and diversity of the individuals in the team and presenting a positive impression of the team and the organisation.
• Undertake any other tasks that may be requested.
• Be prepared to travel throughout the UK and to work varying hours including evenings and weekends as required. This post is subject to advanced DBS clearance and appropriate references.

Inclusion London is a leading disability equality organisation run by and for Deaf and Disabled people. We have built a national reputation for effective policy and campaign work and for providing innovative business and organisational support to local Deaf and Disabled people’s organisations (DDPOs) in London.

We are seeking to recruit an experienced, dynamic and skilled Senior Administrator to lead our office administration work as well as provide support to the Inclusion London staff team, consultants, projects and the wider organisation. 

You will have experience of managing staff, carrying out varied and high-volume administrative roles with excellent organisational skills and ability to undertake multiple tasks ensuring deadlines are met. This is an exciting opportunity for an enthusiastic and committed team player to use your skills and experience to support Inclusion London to meet its aims and objectives.

To Apply: Please click on the APPLY ON WEBSITE button below or above where you can access the application pack.

Salary: £30,000 p.a. pro rata

Hours:  21 hours per week

Contract length: 12 months subject to six months’ probationary period

Conditions: Non-contributory pension 5%. 25 days annual leave pro rata plus Bank Holidays pro rata

Report to: Operations Manager

Location: London, home-based and office-based (depending on Covid restrictions)

Closing date for applications: 9am, 21 January 2021

Candidates invited to interview will be informed by: 5pm 28 January 2021

Interviews will take place: w/c 08 February 2021 via Zoom

“Inclusion London is committed to equality, diversity and human rights. We welcome applications from Deaf or Disabled people from all sections of the community and particularly encourage applications from people from Black, Asian and minority ethnic communities and the LGBTQI community”

At Depaul UK we currently have an exciting opportunity for a Counselling Administrator to join our London based team. You will join us on a part-time basis and in return, you will receive a salary of £24,174 pension & other benefits.

Depaul UK helps people around the UK who are homeless, vulnerable and disadvantaged, with a special focus on young people. We are now looking for locum Project / Support Workers through Accommodation, Floating Support, Family Mediation, Administration, and Nightstop.

We are a homelessness charity with the largest network of emergency accommodation for young people in the UK, making a difference to the lives of thousands of young people each year. We are unique, innovative and very passionate about what we do, working in the very heart of local communities.

Benefits of joining us as our Counselling Administrator:

- Competitive salary
- 26 days of annual holiday plus bank holidays
- Contributory pension scheme
- Life assurance

The Counselling Administrator role:

We are currently recruiting for Counselling Administrator to provide administrative support to the counselling service and help with the recruitment and coordination of trainee counsellors.

Responsibilities include processing referrals and assessing suitability for the service, allocating clients to counsellors, responding to queries and keeping accurate records.

What makes the Counselling Administrator role exciting?

- A full induction and training to enhance the ‘hard’ and ‘soft’ skills required’
- Training in the Depaul Endeavour model
- Continuous support and supervision including reflective practice to develop your learning and skills as a practitioner
- Access to a total rewards package including a health plan and generous pension contributions

What will ideally support your success as our Counselling Administrator?

- Experience of working in a counselling service or counselling qualification (degree/diploma level)
- Good IT skills and experience in updating databases and analyzing data
- Experience of providing support to vulnerable young people and knowledge of safeguarding and risk assessments
- Experience of recruiting and supporting volunteers / trainees
- Experience of developing relationships with internal and external services

Closing date:  Wednesday 20 January 2021 at 12:00 pm
Interview date: TBC

So, if this sounds like the perfect opportunity for you and you’d like to become our Counselling Administrator then please click ‘apply’ today – don’t miss out, we’d love to hear from you!

An enhanced DBS disclosure is a requirement for this post. Our recruitment checks, induction, and ongoing support and supervision reflect our commitment to safeguarding our clients. Depaul UK strives to be equal opportunities employer and welcomes applications from all sections of the community.

We kindly request no contact from Recruitment or Media Agencies.

Cancer Support UK provides practical and emotional support to people living with cancer, both during and after the treatment period. We support people with all kinds of cancer across the UK.

We are seeking a full time Administration and Supporter Care Manager to join our small but dynamic team. This is a full time, permanent role based at our Head Office in Aldwych, London.

The Role

The Administration and Supporter Care Manager plays a crucial role in supporting the CEO and team across all aspects of the charity. The post holder will be responsible for all administrative systems and back office functions, financial processing, office management and will be the primary contact for our supporters and donors. The ideal candidate will be have excellent organisational and communication skills, good financial knowledge and a genuine passion for helping adults and children with cancer.

Responsibilities

• Ensure the charities compliance with all relevant Charity Commission, Companies House and HMRC requirements

• Deal with the Charity’s bank in respect of all payments and receipts

• Work the Accountants to ensure timely submission of all relevant financial records

• Ensure the overall running of the charities internal administration and its cost effectiveness

• To manage, in conjunction of the CEO, staff contracts and HR matters – managing personnel procedures in relation to recruitment, training, appraisals and ensure these are properly documented

• Manage all incoming enquiries from supporters and donors, including timely thanking

• Manage the orders, fulfilment, and dispatch of Cancer Kits including managing all supplier relationships

• Answering telephone calls, letters and emails, and responding to all general

enquiries from supporters, ensuring a high level of customer care

• Processing and recording phone donations

• Manage the 'thank you' process for all donations including manual and automated thank you letters

• Monitor communication timeframes against targets providing data as required

• Input donor records onto Donorfy ensuring accuracy of records

Person Specification

• At least 3 years experience working as an EA/PA or Administration Manager

• Advanced in all Microsoft Office packages

• Working knowledge of Donorfy CRM will be a distinct advantage

• Good communication skills via email, telephone and face to face with people on all

levels

• Ability to multi task and manage time and workload in this busy, varied role

• Strong attention to detail

• A team player that is willing to jump in and help others

• A good work ethic along with a positive `can do` attitude

• Experienced in working within a busy, team-orientated environment

• A strong commitment to the aims and values of Cancer Support UK

To apply for this role please send a CV and covering letter outlining how you meet the requirments of the role. Applications without a covering latter will not be considered. 

Duties and Responsibilities

The Activities Administrator is an important role within the Student Activities team. The role will provide accurate, consistent and innovative administrative support to the Activities team and the 300+ clubs and societies, committees and volunteers the team supports.

The role will put students’ experience at the forefront of everything we do, focusing on providing an excellent level of customer service as a variety of queries are dealt with through our reception service.

Duration of this post is to start in January 2021 for one year in the first instance.

Key Requirements

The requirements of the job include significant administrative experience in a busy environment with the ability to manage day to day workload as well as work as part of a team. The role holder will need to have experience of working on reception with strong interpersonal skills and attention to detail.

The successful candidate will also need to take a proactive approach whilst demonstrating a confident and approachable manner. The role holder will need to be proficient in Microsoft Word, Excel, Outlook, databases and web content management systems. Experience of working in higher education and supervision of casual staff is desirable.

The interview will be held on 11 January 2021.

I am looking for an experienced Grants administrator to support the grant giving programme for an amazing membership organisation. Working with the support service and casework teams you will be involved in processing applications for financial assistance. You will be someone who can work under pressure, has a strong attention to accuracy and detail, is comfortable making decisions and working within clear rules, policies and procedures. The ideal candidate will have similar experience in a previous role.

Main duties:
To administer online and paper applications for financial support from members who are either experiencing hardship due to the Coronavirus or have applied for help through the small grants programme.
To load applications onto the database.
To undertake membership and other checks on applicant's eligibility
To ensure all grant applications are supported by relevant documentation.
To assess these applications according to specific criteria.
To deal with any queries relating to these applications
To carry out further research on applicant's circumstances, corresponding with third parties and where necessary referring cases onto the casework team.
To communicate decisions and organise grant payments once recommendations have been approved.
To issue advice and information relevant to individual circumstances in accordance with written guidance.
To maintain efficient filing system and database of beneficiaries
To handle sensitive data appropriately and in accordance with data protection legislation.
To provide updates as necessary on applications, paid, awaiting approval.
To support the support service and casework teams and provide other administrative support as required relative to grant applications.

If you have the above skills and experience and are immediately available, please apply online today!