48 Administrative assistant operations jobs
How's your job search on our site?
The Operations Assistant will join a small and dynamic team that covers Finance, Human Resources, IT and Business Operations. The Finance & Operations team play a critical role by running the day-to-day operations and providing the infrastructure that enables the continued delivery of the Trust’s mission and objectives.
The Trust is seeking an enthusiastic and detail-orientated Operations Assistant to support the administrative activities that facilitate the smooth running of the Trust, organising people, information and other resources. The role will provide practical and responsive support to colleagues, while helping to maintain effective processes and contribute to ongoing operational improvements. The role will report to the Senior Operations Officer.
Main duties
Health and Safety
-
Lead on day-to-day Health and Safety, including compliance monitoring, documentation, regular reviews and staff training.
-
First Aider and Fire Warden (training will be provided).
-
Supporting wellbeing activities and initiatives as required.
Office management
-
Acting as the Trust’s first point of contact, by providing a responsive and efficient service for general external and internal telephone, email, and mail enquiries.
-
Ordering stationary, general office supplies and IT equipment within budget.
-
Maintaining the general upkeep of the office premises.
-
Manage day-to-day office operations, including visitors, access, post and general administration.
-
Managing relationships with outsourced office providers, monitoring and reviewing service levels and performance, and supporting sourcing or renewals.
-
Managing relationship with Millbank Tower building management.
-
Supporting general office projects as required.
IT & Systems
-
Lead on office and IT equipment with line manager support.
-
Provide admin support for IT projects as required.
Other
-
Supporting with new starter and leaver operational processes.
-
Supporting centrally organised team activities.
-
Ad hoc support with GDPR queries.
-
Other duties as necessary from time to time.
Person Specification
We welcome applications from individuals who can demonstrate:
-
Excellent verbal and written communication and strong interpersonal skills
-
Strong organisational and problem solving skills, with the ability to multi-task
-
A flexible and adaptable approach to accommodate the varying aspects of the role, able to prioritise tasks and work to deadlines
-
Good understanding of the importance of confidentiality in the workplace
We are also looking for an individual who is or has:
-
Sympathetic to the aims of the Trust and its mission to address educational disadvantage;
-
Excellent attention to detail;
-
Ability to work collaboratively as part of a team and independently with a high degree of initiative
-
Personable, flexible and discreet; able to fit in to a small team
-
Eligible to work in the UK*
In addition, experience in the following areas will help you to stand out. However, this is not required, and training will be provided if needed for the right candidate:
-
Experience of office administration/coordination
-
Experience of managing a range of different projects
-
Experience of working in the education or not-for-profit sector
Terms of Appointment
-
Salary: £31,700 - £ 32,400 per annum
-
Contract: Full time (part-time 4 days considered), Permanent
-
Working location: Minimum of 2 office days per week
-
Office location: The Sutton Trust, 9th Floor, Millbank Tower, 21-24 Millbank, London, SW1P 4QP. Our home working policy gives staff the option to work from home for up to 60% of the time, with approval from their line manager.
-
Hours: The standard working hours are 9am to 5pm, Monday to Friday and may also be required to attend events / meetings outside of their normal working hours during weekday evenings and occasionally at weekends
-
DBS check may be required
-
Please note that we are unfortunately not a licensed visa sponsor
Interviews
Applications should reach us by 08/10/26, with the interview round held at our London offices on 22/10/26.
Safeguarding statement
The Sutton Trust believes that a child, young person or vulnerable adult should never experience abuse of any kind. We all have a responsibility to promote the welfare of all children and young people and to keep them safe. Therefore all posts undergo a safer recruitment process, including but not limited to, disclosure of criminal records where necessary and eligibility to work in the UK. We have procedures in place to promote safeguarding and a safe culture at the Trust.
Contextual recruitment
The Trust is committed to ensuring equality of opportunity and that all applicants receive equal consideration for employment. We strongly encourage individuals from all backgrounds, including those underrepresented at present at the Trust, to apply for this role. As such we particularly welcome applications from people with disabilities, Black, Asian or Minority Ethnic backgrounds, LGBTQ+ and from different socio-economic and educational backgrounds. We are committed to being an inclusive and welcoming place to work and know that greater diversity will lead to even greater results for the young people we support.
We are committed to providing reasonable adjustments for disabled candidates throughout our recruitment process and during employment.
We also operate contextual recruitment at the Sutton Trust. Our application process gives you the option to include information about your background, such as whether you were eligible for free school meals, whether your parents went to university, or whether you attended a state school. For more examples and information on contextual recruitment, please see our website.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
About Leicester Animal Aid
Leicester Animal Aid is an animal welfare charity founded in 1956, accommodating relinquished, unwanted and abandoned cats and dogs within a 4.5-acre purpose-built rehoming centre in Huncote, Leicestershire. Animals are cared for by a professional, qualified and experienced animal care team, supported by excellent veterinary services. The charity also runs a community outreach scheme, helping vulnerable pet owners keep their cherished animal companions in their own homes.
About the Role
This is a key role within a driven, talented and successful professional fundraising team, all with a genuine passion and enthusiasm for our mission to provide a second chance for cats and dogs and to rehome pets into loving, responsible homes. Joining at an exciting time of growth, you will help shape the future fundraising strategy while leading the Charity's impact, insight and fundraising infrastructure, ensuring it has the evidence, systems and strategic clarity needed to secure sustainable income and deliver meaningful supporter experiences.
Key Responsibilities
- Develop and manage data and reporting systems and optimise processes to build and maintain long-term supporter relationships and overall income growth.
- Lead the Charity's impact, insight and fundraising infrastructure, providing evidence, systems and impact narrative to underpin fundraising and supporter experience.
- Act as the central point for collating and organising impact evidence, including stories, statistics, outcomes and need, for appeals, campaigns, individual approaches and grant applications.
- Line manage and support the Supporter Experience Coordinator and Impact and Insights Coordinator (both future roles).
Skills & Experience
- Minimum 3 years' experience developing and implementing fundraising systems.
- Knowledge of fundraising databases such as Harlequin, Raiser's Edge or similar, including data extraction, segmentation and reporting.
- Demonstrable experience of successful supporter relationship building, stewardship, research and fundraising operations.
- Team leadership, line management and excellent written and verbal communication skills.
Why Join Us?
- Be part of a growing fundraising team and help shape the future fundraising strategy.
- Work closely with the General Manager, Fundraising Manager, Philanthropy Manager and Fundraising & Communications Assistant.
- Lead on systems, impact, insight and supporter experience across the charity.
- Manage two planned future roles as the fundraising team expands.
How to Apply
Please include a CV and covering letter with your application via the blue Apply Now button
Please see the attached job description for full details.
Please include a covering letter and CV when applying
Leicester Animal Aid is a rehoming centre for cats and dogs, Loving animals today for those who will love them tomorrow.



The client requests no contact from agencies or media sales.
About Scotland's Charity Air Ambulance
Scotland’s Charity Air Ambulance (SCAA) exists so nobody in Scotland suffers or dies because medical help cannot get there in time. People can get sick or have accidents anywhere and anytime. But in Scotland there are places where urgent medical help cannot reach people. Or help gets there too late. And when lives are at risk every minute matters. As a charity we rely on donations from the Scottish public, companies and communities to ensure that urgent medical help gets to the patient when it is needed, wherever they are and at whatever time of day.
The Role
We are seeking an organised, proactive and people-focussed HR Assistant to join our HR function at Scotland’s Charity Air Ambulance. Working closely with the HR Officer and colleagues throughout the charity, the successful candidate will coordinate recruitment and onboarding activities, maintain HR systems and records, support payroll and learning and development processes, and help ensure our people practices remain compliant, efficient and aligned with our values.
This is an excellent opportunity for someone looking to develop their HR career in a role that offers exposure across the full employee life cycle. You will play a key role in delivering an efficient and professional HR service, supporting colleagues and managers across the charity while helping to create a positive employee experience.
This role will be based in Perth, at Scone Airport. SCAA supports flexible and hybrid working arrangements—our current approach typically includes two office days per week for those working on a hybrid basis (pro-rata). This is a part-time position working 22.5 hours per week. We offer flexibility regarding the working pattern, which will be agreed with the successful candidate to support both individual and charity needs. Occasional visits to our Aberdeen base will be required.
About You
We are looking for someone who:
- Has previous administrative experience, ideally within an HR, people or office environment.
- Has excellent organisational skills and can manage multiple priorities effectively.
- Demonstrates strong attention to detail and a commitment to accuracy.
- Is confident using Microsoft Office applications and HR systems.
- Has excellent communication and interpersonal skills.
- Understands the importance of handling confidential information sensitively and professionally.
- Enjoys working collaboratively and building positive relationships across an organisation.
- Is committed to providing excellent customer service and creating a positive colleague experience.
A CIPD level 3 qualification, or equivalent, (or working towards one) would be advantageous but is not essential.
Our Benefits
- Pension: 12% employer’s & 5% employee’s contribution (after 3 months’ service)
- Annual Leave: 36 days (incl. public holidays) + an extra day for your birthday (and additional days with long service) pro-rata
- Death in Service benefit: 4 times annual salary
- Optional Private Medical Insurance plan and Cashplan
- Employee Assistance Programme
- Enhanced Maternity/Adoption/Paternity Pay
- Access to Blue Light Card
- Learning and Development Opportunities
Selection Process
Interviews will take place at our base at Perth Airport in Scone during the week commencing the 19 October 2026.
How to apply
Please refer to the full job pack on our website.
Application deadline is 5pm on Sunday 11th October 2026.
To ensure no one in Scotland dies because help cannot get there in time.
The client requests no contact from agencies or media sales.
We're looking for someone with experience of verging or similar church support work to provide Maternity Cover for up to 12 months. Starting in December 2026 the successful applicant will be involved with major services and events marking the Centenary of both the Cathedral and Diocese of Portsmouth.
Good social skills are essential as is the ability to work as part of a team as well as on your own inititiave. The ability to work closely with and relate well to all Cathedral staff, ministry team, congregation, volunteers, visitors, and members of the general public will also be required.
The two Assistant Vergers and Precinct Officers (AVPOs) carry out a wide range of duties under the direction of the Head Verger and Precinct Manager. Work includes: the careful setting up and delivery of all liturgical matters; ensuring a welcoming, clean, and safe environment for all working in, visiting, or using the Cathedral and Cathedral House and precinct and ensuring the day-to-day smooth running of the Cathedral for all.
Essential experience and skills
- Sympathy with the Christian faith.
- At least one year’s experience as a church or cathedral verger or in a similar role.
- A flexible attitude and willingness to take on a range of duties including practical ‘hands- on’ work.
- Attention to detail and an ability to assess priorities including when under pressure.
- Understanding of liturgy or willingness to learn.
- Ability to be a good team player and work collaboratively with Ministry Team, staff and volunteers.
- Willing to work alone.
- Good administrative and IT skills.
- Good understanding of the importance of security, maintenance and health and safety.
- Good social and communication skills.
- Have an open and welcoming attitude to all including volunteers and members of the general public.
- A trained First Aider (or willing to be trained upon appointment to an appropriate level).·
- Ability to work flexibly over seven days and evenings including holiday periods.
Desirable experience
- A communicant member of the Church of England.
- Previous experience in a liturgical capacity.
- Experience of working in an environment where paid and voluntary staff work side by side.
- Experience of delivering events.
- Experience of caretaking duties.
Personal qualities
- Excellent interpersonal skills, in particular warmth, tact, diplomacy, discretion, and imagination.
- In sympathy with the ethos and aims of the Cathedral as a Christian organisation.
- Highly collaborative.
- Ability to lift and carry furniture, climb stairs, walk, and stand unaided for significant periods of time and work at height.
- Ability to work with senior level colleagues and with the general public.
- Committed to equal opportunities and inclusivity.
- Committed to upholding the highest standards of safeguarding practice.
Benefits of working at Portsmouth Cathedral:
- Generous leave allowance of 27 days (pro rata for part-time posts) plus all public holidays
- Employer pension contributions of 7%, 1% employee contribution
- Commitment to professional development and training.
- Cash health plan
Safeguarding. The Cathedral takes the safeguarding of children and vulnerable adults very seriously, and practices Safer Recruitment for all roles (both paid and voluntary). An enhanced DBS is required for this role, and face or online training will be required.
Portsmouth Cathedral is an Equal Opportunities Employer and a member of Inclusive Church.
Closing date for applications: 23.59 Sunday 11 October
Interviews will be held on Monday 19 October in person
Candidates invited to interview will be send a short application form and Confidential Declaration Form to complete.
The client requests no contact from agencies or media sales.
Working closely with and deputising for the Park Manager, you will be responsible for park maintenance, health & safety, compliance, contractor liaison, line management duties and input into long-term strategic development of the holiday park. In addition, you will have a hands-on role, ensuring the smooth operation of the site and the delivery of an exceptional guest experience at all times.
Essential Requirements
- Fluent in both English and French with cultural awareness of UK, France and Europe.
- Strong maintenance, facilities, or site management background, ideally in a similar holiday park environment
- Proven experience managing teams, contractors, and operational projects.
- Good understanding of health & safety legislation and experience of regulatory compliance.
- Strong administrative, organisational, interpersonal and budgeting skills.
- Full driving licence and right to work in France.
The successful candidate will be expected to understand, respect, and represent the Christian ethos and values that underpin the work of Spring Harvest Holidays.
Location: On site, Le Fenouiller, Vendee, France
Application process :
Please send us a copy of your CV and a cover letter or email setting out why you would like to work for us, are suitable for this role and meet the requirements set out in the Job Description.
Closing date: 4th October 2026
Interviews: 13th and 14th October at Le Pas Opton in France
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Rays of Sunshine, recognised in The Sunday Times Best Places to Work 2026, is looking for an experienced and proactive Executive Assistant to the CEO to join our small, ambitious and collaborative team.
This is a varied part-time role at the heart of the organisation, working closely with the CEO to provide high-quality executive support and help coordinate governance, projects, organisational priorities and key operational activity.
You will be joining Rays of Sunshine at an exciting point in our development, with a clear focus on strengthening how we work, delivering our ambitions well and continuing to grow our impact for seriously ill children and their families.
This is much more than a traditional diary-management role. You will work closely with the CEO across a broad range of priorities, helping to create structure, maintain momentum and ensure important actions are followed through. The role will involve coordinating meetings, briefings and actions; supporting Committee and governance processes; helping to keep key organisational projects on track; and providing practical support across operational activity.
You will also play an important role in the wider rhythm of the organisation, helping to coordinate team meetings, collaborative sessions, away days, staff engagement activity and actions arising from staff feedback.
We are looking for someone who is highly organised, calm under pressure and confident working independently. You will need excellent judgement and absolute discretion, with the ability to handle sensitive and confidential information appropriately. You will be someone who can anticipate what is needed, take ownership of tasks through to completion and build strong relationships with colleagues, Trustees, advisers, partners and suppliers.
Our team is small, values-led and ambitious. We value collaboration, kindness, accountability and a willingness to get stuck in. Because of our size, everyone has a visible impact, and this role will suit someone who enjoys being at the centre of an organisation, understands how to keep things moving and takes pride in doing the small things exceptionally well.
Experience in governance or the charity sector would be helpful but is not essential. We are more interested in finding someone with strong EA or senior coordination experience, excellent judgement and the ability to bring structure and pace to a busy environment.
At Rays of Sunshine, we brighten the lives of seriously ill children and their families through magical wishes, hospital services and our wider Wish Community. This is an opportunity to use your skills in a role where the quality of your work will directly support the effectiveness and impact of the charity.
Applications will be reviewed as they are received, with interviews held on a rolling basis on or before 8 October 2026. An immediate start is desirable, so early applications are encouraged.
We brighten the lives of seriously ill children across the UK by granting wishes and providing ongoing support in hospitals and within the community
AMAZING ADMIN ASSISTANT WANTED FOR OUR BRISTOL OFFICE
If you are highly organised, with a can-do attitude and capable of managing a busy and varied role, with high levels of urgency, and if you can support our Practice Manager and our busy team of lawyers onsite in our Bristol Office, we want to hear from you! This is not a legal support role, but you will be helping to ensure our law firm runs smoothly, and our legal teams can deliver the best service to our clients.
Person specification:
- An interest in our ethos and the firm’s commitment to defending civil liberties, anti-racism, equality and social justice.
- Can demonstrate a proactive approach in managing tasks and making improvements.
- Great IT skills – ability to type, computer literacy and the ability to learn and teach our systems, including Office365.
- An ability to communicate effectively and to work cooperatively as part of a team.
- An ability to prioritise tasks.
- An ability to write clearly in plain English.
- Excellent organisational and time management skills.
- Superb attention to detail.
We know that diversity makes us a better law firm and helps us attract the best talent, drive innovation with diversity of thought, and deliver the best experience to our clients. We recruit based on merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation.
This is a permanent, full-time position. Salary: £25,000 per annum.
How to apply
Please visit the recruitment page on our website, and send your CV and cover letter as described. Applications received any other way will not be processed.
In your cover letter, please say how you satisfy the person specification, giving examples where possible. Your experience can come from paid employment, voluntary or campaigning work, life experience and/or special interests relevant to the post.
Please quote the job reference 2026/08/BRAA in the subject line of your email and please complete our equal opportunities form https://forms.gle/TPPjqwHG9qS4c4WX8
Closing date: 4pm Friday 16 October 2026. Applications received after this time cannot be considered.
Interviews: Suitable candidates will be invited to attend a skills test and interview on either 22 or 23 October 2026.
To create a financially sustainable firm that enables us to use the law to empower our clients to hold the state to account for its actions.



The client requests no contact from agencies or media sales.
We a looking for an enthusiastic and highly motivated Charity Administrator to join our team. Administrative or operations experience is required. Charity administration experience is an advantage but not essential: sound administrative experience in another sector will be considered. A keen interest in the charity sector is crucial.
We are looking for someone who enjoys a challenge and who can provide a solid foundation of administrative support to the organisation, its staff, and volunteers. Most importantly, we need someone who is organised, a good listener, pragmatic and solution focussed and is passionate about helping us to continue being an effective and impactful organisation with strong administrative procedures.
Core Tasks include:
- Office management, including reception duties, welcoming visitors, answering telephone calls and managing the charity’s main info@ email.
- Working with the Operations Assistant to ensure the office is functioning well and is adhering to health and safety regulations.
- Equipment - Support with activities such as e-filing, ordering equipment, ensuring the phone and I.T systems are working well, liaising with our I.T. consultants when I.T. support is required, Ensuring staff have the best tools to do their jobs.
- Communications – managing the website (updating information, posting news stories, recruitment documents etc.), producing the quarterly newsletter and managing our social media accounts including the production of publicity and promotional materials.
- Supporting the Operations Assistant with data management. This includes maintaining the database (training provided), helping staff, and learning how to run reports for funders.
- Support with events and community fundraising
Closing Date: 9am Monday 19th October 2026
Interview Date: Thursday 29th October 2026
Successful applicants are subject to enhanced DBS checks.
We are committed to equal opportunities and encourage applications from people with disabilities, experience of mental health issues, people from ethnic minorities and of any religion, belief or sexual orientation.
The client requests no contact from agencies or media sales.
Operations & Administration Manager Vacancy
Application Deadline: Friday 25th September 2026
Job Title: Operations & Administration Manager
Salary: £35,000 + (Dependent on Experience)
WLIC Ealing Masjid is seeking to appoint a highly organised, motivated and enthusiastic Operations & Administration Manager who will be responsible for the efficient day-to-day administration, operational coordination, services delivery, facilities oversight, guest reception and event support of the Centre.
This is an excellent opportunity to join an exceptional WLIC staff and management team, see attachedjob desciption.
Only the applicants shortlisted will be notified. Any offer of employment will be subject to references, an enhanced DBS, qualifications, medical and other statutory checks being satisfactory.
We’re looking for highly organised, proactive and resilient Executive Assistant & Office Manager to provide exceptional support to our CEO and Senior Management Team and help ensure the smooth running of our Reception and Administrative Office.
This is a varied and pivotal role at the heart of a small, retirement community on a beautiful 13-acre site in South-East London (Kent/Surrey border). You will manage the CEO’s diary and inbox, prepare papers and correspondence, support the Senior Management Team, coordinate key organisational projects, and personally deliver day-to-day office administration, including covering reception.
This role would suit an individual who thrives in a varied environment, is confident managing multiple priorities, and is willing to take a practical, hands-on approach - no two days are the same. You will anticipate needs, help drive priorities forward, and play a key role in enabling the CEO, Senior Management Team and central officer to operate effectively.
The role
- Provide proactive executive support to the CEO, including diary and inbox management, briefing preparation, correspondence and research.
- Coordinate and service Senior Management Team meetings, ensuring agendas, papers, notes and actions are well managed.
- Project manage key organisational initiatives, including policy reviews, compliance-related projects and organisational documents.
- Oversee the efficient running of the office, including reception, office systems, supplies, meeting rooms and administrative procedures.
- Support resident services administration.
- Maintain accurate records, support reporting and act as a confident user of office and CRM systems.
About you
You will have a track record of supporting senior leaders, excellent organisational skills and the confidence to manage competing priorities with discretion and sound judgement. You will be a clear communicator with a high standard of written English and strong Microsoft 365 skills.
It is important that you enjoy working in a hands-on role in a varied customer facing environment.
Further details can be found in the job description and person specification
Please send your CV, Supporting Statement and Diversity Monitoring Form.
In your supporting statement you should outline your interest in working for Glebe Housing Association and explain how you meet the criteria set out in the Person Specification.
Deadline for applications: 30th September 2026
It is required for this post that the successful candidates will have to complete an enhanced DBS disclosure check.
Our aim is to provide safe, comfortable and secure accommodation enabling people to live independently but within a supportive community.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
We are looking for a HR Administrator to support us deliver our enabling strategy within our staff team! Flexible around your hours of study, the role involves the administration work to support our HR and Administrative Manager in our HR Department.
Principal Responsibilities:
1. Entering employment data into the company spreadsheet
2. Setting up new employees on our HR system.
3. Assisting the HR and Administration Manager with the hiring process. For example:
· Creating job adverts on the company website.
· Organising interviews
· Preparing onboarding documents
4. Amending policies and procedures as directed by the HR operations committee.
5. Prepare timely HR related reports.
6. Chase any missing HR documents from management. For example: return to work forms, students staff hours approval and performance development reviews.
7. Update the HR induction for all role types with any additions/changes.
8. Update the personal development allowance spreadsheet.
9. Raise any HR related purchase orders.
10. Supporting the Investigations and Complaints procedure by writing confidential minutes for ongoing investigations
11. Filling in for the Union Administrator for HR operations committee and People Strategy Minutes where there is absence.
12. Comply with any auditing process and procedures.
13. Use the Students Union Linked in page to regularly interact to relevant posts.
14. Any other generic HR admin tasks
15. Reception based duties, including but not limited to: Answering Phone calls, Taking Ad hoc Requests, Sorting through mail etc.
We are at the heart of student life, ensuring our students have an exceptional university experience.



We are seeking an Operations and Facilities Assistant to work closely with the Head of Operations to ensure the effective and efficient running of the organisation’s administrative systems and day-to-day activities.
This role supports the work of the whole organisation – supporting on a wide range of administrative tasks across People, systems, IT, and building management.
The Operations & Facilities Assistant will often be the first point of contact for the internal staff ticket system, playing a key role in responding effectively to enquiries, as well as supporting key projects within the People & Operations team.
• Ensure cover in the building, as part of an agreed rota managed by the Head of Operations, acting as the first point of call for staff and visitors.
• Monitor inboxes and respond to incoming emails, fielding emails to relevant people in the organisation as required.
• Action tasks from our internal ticket system and shared mailboxes, across People, IT, systems, and facilities.
• Provide administrative support to HR functions such as supporting recruitment, on-boarding and offboarding.
• Order materials, including office and staff equipment, stationery and sundries
• Provide general facilities and building management assistance, as well as working across Health and Safety
• Report and liaise with contractors or external parties about any office and building repairs
• Support the Culture & Development Administrator with training and events through researching providers and booking venues
• Provide administrative support of individual projects as directed and delegated by the Head of Operations
• Provide general administration for staff and volunteers for expenses, IT support, office supplies, etc.
• Collect and distribute post
• Support Subject Access Requests and help organise redaction and delivery with the Data Protection Officer
• Support the wider work for the People & Operations Team, the Finance team, and Wider Leadership Team
• To participate in any additional duties as needed
For more information on this role please download the attached job description.
Location Galop’s offices are located in central London. This role will be hybrid, 3 days working in the office, 2 days working from home.
Hours Full time (35 hours per week)
Contract Permanent
Reports to: Head of Operations
Salary Salary band H, starting at H1 £27,082.27 per annum (including an inner London weighting of £4,296.25)
Closing date Applications should be submitted by 10am 2nd October 2026. Interviews will be held w/c 12th October 2026.
REF-230914
Join the London District and become part of a collaborative, supportive team.
As our Operations Support Assistant, you will be a key member of the team, contributing to the many workstreams that support the life of Methodism across London. We are looking for an excellent organiser who can manage their own workload, support others and provide first-rate administrative assistance. You will also be confident using a range of IT applications. We value people who think independently, take initiative and work collaboratively - sharing ideas and helping to turn them into action. You will work closely with the existing Operations Support Assistant in a job-share like partnership, keeping in touch and sharing information to support one another. This part of the job-share partnership will focus on managing the District Chairs diaries, coordinating room bookings and leading support for the Justice and Mission Group.
Why work with us?
You will enjoy a central office in Westminster, the flexibility to work remotely and the support of welcoming colleagues. We also offer flexible working arrangements, learning and development opportunities, competitive pay, a pension and generous annual leave. We are committed to equality, diversity and inclusion - and to creating a workplace where everyone can contribute and thrive.
Take a look at the job description to find out more. If the role sounds right for you, complete the application form. If you have any questions, please get in touch - we would be happy to hear from you.
The client requests no contact from agencies or media sales.
A little bit about the role
Contract: Full time, fixed term
Salary: £87,632.09 (incl London Office Allowance) plus competitive pension
Location: Hybrid- 2 days per week in London Office
The Culture and Operations Director (COD) ensures Frontline is a high-performing, well-governed charity with a strong culture of freedom and responsibility - a place people can do their best work to achieve Frontline’s mission.
They have strategic responsibility for charity-wide planning to ensure Frontline’s operational functions, effectively support teams to navigate challenges whilst maximising new opportunities. The successful candidate will join Frontline at a pivotal moment and play a key role in driving the next exciting step of our growth.
The COD will ensure high-quality operational support is available to all teams. Working closely with Frontline’s Leadership Group (Heads and Directors), to make sure that the appropriate and timely information, tools and guidance (e.g. HR, IT and finance) are available to managers and teams as needed. This includes working alongside other members of SLT, to:
- Confidently support Frontline through a period of growth and structural change
- Embody the culture of freedom and responsibility, leading by example, and implementing strategies which improve efficiency and quality
- Maintain Executive oversight of Frontline’s finances, working with Head of Finance and Finance Audit and Risk Committee (FARC) Chair to ensure budgeting and financial decision-making is robust and strategic, to support the ongoing stability of the charity
- Maintain clear communication across teams, ensuring a connected and informed workforce who collaborate effectively. Oversee the success of key events such as annual all-staff away days, monthly gatherings and leadership stocktakes
- Develop strong relationships with key stakeholders including Frontline trustees, partner organisations and the Department for Education (DfE)
- Effectively lead teams to maintain Frontline's strong track-record of meeting legal/regulatory requirements, to minimise risk to the charity
Key Responsibilities
The COD will lead teams delivering on operational priorities in line with freedom and responsibility, to ensure we remain high performing:
Change management:
- Lead the coordination and project-management of an organisation-wide restructure, ensuing the charity is well-positioned to deliver on contractual obligations whilst diversifying to further amplify our impact and that teams are kept well-informed and feed into structural changes
- Support Frontline teams to work collaboratively and deliver plans to broaden the scope of Frontline's work, extending activity beyond current areas of focus whilst maintaining a strong, shard commitment to Freedom and Responsibility.
- Develop and adhere to tracking and monitoring systems ensuring annual priorities remain on track to achieve Frontline's mission and long-term strategy.
People and Culture:
- Manage the Head of People to identify new and creative ways to further strengthen and embed our culture and grow personal accountability
- Support the Head of People to ensure excellent HR administration, support and use of data (e.g. staff turnover, sickness levels and performance reporting) to inform future planning and decision-making
- Ensure the team design and deliver high-quality staff induction and training which support staff to thrive (e.g. personal leadership, managing effectively and radical candour)
- Maintain awareness of trends and developing technologies to support efficiencies, e.g approaches to recruitment and support to managers.
Finance and Governance:
- Manage Head of Finance and Compliance to ensure sound budget management (£25m annually), financial controls and clear reporting mechanisms are in place
- Work with the Finance team to ensure FARC and the board have the necessary information and confidence in the financial leadership of Frontline.
Charity Quality and Efficiency:
- Manage and support IT and System leads across Frontline, ensuring they have the resources and compliance mechanisms to ensure robust systems are in place.
- Support Contract Governance teams to negotiate and implement significant government contracts, ensuring outcomes are achievable and effective governance and commercially sound contracts are in place.
To make life better for children at risk of harm, by improving the services that support them.



The client requests no contact from agencies or media sales.
Administration Assistant (Services)
Contract: Fixed-term, 12 months (maternity cover)
Hours: Full time, 35 hours per week Monday to Friday
Salary: £25,750 per annum
Location: SIA House, Milton Keynes (with hybrid working available).
We are looking for an organised and proactive Administration Assistant to join our Clinical team on a 12-month maternity cover contract.
About us
The Spinal Injuries Association is committed to a singular vision: a fulfilled life for everyone affected by spinal cord injury.
Everyone has a right to live a fulfilled life and that means the life they choose, a life that has the same opportunities as everyone else. We are the expert guiding voice for life after spinal cord injury.
About the role
This is a rewarding opportunity to play a vital role in supporting our services team, including nurses, therapists and counsellors, ensuring people accessing our services receive a responsive, professional and compassionate experience.
You'll be at the heart of our service delivery, supporting the management of referrals, maintaining accurate records within our CRM system, arranging appointments and meetings, handling enquiries and providing essential administrative support across the ‘Services Team’ team. You'll help ensure service users receive timely support while contributing to the smooth running of our services.
Benefits:
- Annual leave: 28 days per holiday year plus bank holidays, increasing to 30 days after two years of service (pro -rated for part time employees)
- Access to Group pension scheme (6% employer contribution)
- Access to Group life assurance scheme
- Access to Healthcare cash plan
- Access to discounted gym membership
- Access to Employee assistance programme (EAP)
- Employee volunteer days
- Free car parking at SIA House
- Investing in our people – all members of staff are encouraged to discuss their development plans and aspirations with their line manager. A budget is available for talent development.
Thank you for your interest in joining our special charity!
This post will play a critical role in achieving our ambitions. We hope that the role inspires you and we look forward to receiving your application.
Closing date: 28 September 2026, 9am
Interview date: Thursday 20 November 2025 at SIA House, Milton Keynes
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
At SIA, we value diversity. We are committed to providing an inclusive and supportive environment as we believe diversity fosters a more innovative, creative, and caring culture.
We are striving to create a culture that fully represents all the communities we serve. We are an equal opportunity employer, and all applicants will be considered for employment regardless of race, age, ethnicity, religion, sexual orientation, gender, gender identity, family or parental status, or disability status.
No agencies please.
