Administrative Trustee Jobs in Highgate, Greater London
About HMFC
Are you interested in joining a team that is seeking to support everyone's life journeys?
Heathrow Multi Faith Chaplaincy (HMFC) is a Charity based at Heathrow Airport working with both passengers and staff of all faiths and none. If this is something you might be interested in then click on the link below.
What we are looking for
We are looking for an experienced administrator who can work respectfully with everybody, who is both a team player and able to work independently, you must have high standards of integrity and be able to keep confidences. You will be able to prioritize tasks to meet multiple deadlines and have strong organizational skills. Some of your duties would include:
I. Personal Assistance & Administration supporting the Head and Deputy Head of HMFC.
II. Governance Support
III. Verification and data administration
IV. Coordinating specific projects
What we provide
We provide 25 days annual leave + Statutory Bank Holidays, and pension where the current maximum contribution made by HMFC is 7% of salary and the minimum contribution made by an employee is 5% of salary/ eligible earnings
Please refer to the attachment below for the full job pack and person specification.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
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The Jean Sainsbury Animal Welfare Trust was established in 1982 to support UK registered animal welfare charities involved with the rescue, rehabilitation, release and rehoming of domestic and wild animals; the conservation of wildlife and its habitat and the promotion of the understanding of animals and their welfare. By giving to smaller organisations, relatively modest grants can have a significant impact on animals and those who care for them.
As Administrative Assistant you will work alongside the Administrator to ensure this impact is sustained by monitoring and evaluating applications from submission through to awarding and beyond. You will liaise with applicants, guiding them through the process, while also keeping in contact with our Board of Trustees. Meetings are held six times a year to agree awards and you will produce reports and summaries to aid Trustee’s decisions.
This is a fantastic role if you have an interest in animal welfare as there is the opportunity to learn about organisations the Trust supports and the challenges they face in a rapidly changing world.
Benefits include:
- Competitive salary: £18,000pa (FTE £30,000)
- Flexible working hours of 21 hours/week - these may vary depending on workload
- Hybrid working - with a minimum of one day a week at our office (two days a week during the probation period)
- 28 days holidays pro rata (inclusive of Public Holidays)
- Pension scheme (NEST)
- Central London office: 10-15 minutes walk from Earls Court/Kensington Olympia stations
You will be actively involved in the day to day running of a small office with financial and premises management being core tasks. As you grow into the role there will be opportunities to take on more responsibility and learn about charity administration.
The Trust offers a friendly, supportive environment but also the freedom to work independently. Self-motivation, the ability to manage your workload, work collaboratively and communicate clearly are essential, as is experience of the following:
- Setting up and maintaining accurate records via databases, spreadsheets and electronic filing systems
- Evaluating information against a set of criteria
- Producing accurate, clearly presented reports and documents
- Financial tasks (payments, invoice tracking, monitoring expenditure and income)
- Organising meetings, including preparation of meeting materials and taking minutes
- Creating and maintaining social media accounts for a small organisation
Essential skills are:
- Excellent written and spoken English
- Accurate numeracy
- IT skills including - Microsoft Word and Excel, emails, Teams, Microsoft Sharepoint
- Time management and prioritisation of a varied workload
Experience in the following will be an advantage:
- Creating website content
- Setting up and maintaining social media accounts
Apply by submitting your CV and cover letter. Please note, applications without a covering letter will not be considered. Please make sure your CV gives contact details for two referees and your letter details how your experience and interests make you an ideal candidate for this role.
The closing date for applications is 07/10/2024 but we reserve the right to close the vacancy early if a high volume of applications is received.
Interviews are planned for 17/10/2024.
It is anticipated that the successful candidate will start work by 01/01/2025 at the latest, and ideally before this.
The client requests no contact from agencies or media sales.
We are looking for an experienced and proactive Administrator with good organisational skills, an eye for detail and people skills to join us at The Royal College of Radiologists (RCR), a medical charity focussing on supporting doctors to deliver medical imaging and cancer services.
This is an exciting opportunity to join the high performing RCR Exams Quality Team. In this varied role the Examiner and Committee Administrator will be high functioning and able to multitask to support and service the RCR’s exam committee meetings. You will provide secretariat support for committee as well as organising facilities, travel, accommodation, dinners, and expenses as well as manage the examiner recruitment, induction and training process.
The successful candidate will be a good communicator, able to work collaboratively with colleagues, examiners, and chairs of relevant committees. With excellent administrative skills it is important that the successful candidate has a commitment to providing a professional, friendly and proactive service.
What you will do:
- Coordinate committee meetings in person, online or hybrid routinely or as when needed.
- Prepare committee agendas, source papers for timely circulation.
- Keep accurate records including updating the CRM and website.
- Manage examiner recruitment materials, acting as main point of contact for applicants.
- Support examiners with travel and accommodation bookings.
- Evaluate and grow our examiner appreciation work.
What you will need:
- Experience providing high quality support service.
- Experience in providing administrative support and managing administrative processes.
- Good working knowledge of Microsoft packages.
- Good organisational skills.
- Effective interpersonal skills.
If you are an enthusiastic team player, passionate about administration and understands the importance of the support you will provide then please find out more about the role, the RCR and instructions on how to apply by visiting the RCR website and reading the candidate pack.
Why join us?
- Make a difference to the lives of Doctors and the specialities they work in every day!
- Hybrid working (40% working week can be done remotely)
- Modern working environment
- Equipment provided to work from home
- Generous annual leave allowance
- Excellent pension scheme
- Interest free season ticket loan and cycle to work scheme
- Employee Assistance Programme
We have an opportunity for a highly organised individual to join our Quality Team, as a Quality Administrator. With proven skills and experience of using IT, excel and databases related to administrative tasks to support the wider organisation. You will play an essential role with supporting the team and the service operational teams.
You will be the first point of contact for teams who need support with any case management system queries, incidents and accidents and any data related queries. Strong customer service skills are essential for this role. You will be adaptable and able to work in an agile environment to support the team meet deadlines and reporting cycles.
The weekly working hours are 37.5 hrs, to be completed between 9am-5pm Mon- Fri. This is a hybrid based role with two days a week completed at our national office.
This advert may close early if enough applications are received.
The client requests no contact from agencies or media sales.
The Foundation of Nursing Studies (FoNS) is a charitable organisation that works across health and social care, UK-wide. For over three decades FoNS has supported nurses and midwives, and their teams to transform their ways of working towards care, practice and workplace culture that is person-centred.
Main Job Purpose: Administrative support to FoNS team, diary and meeting management for the CEO and Board of Trustees, support the Resilience-based Clinical Supervision programme with administration requirements.
Hours of Work: 35 hours per week (either full days or regularly reviewed flexible hours)
Terms of Employment: Substantive. 3 months’ probation period. Hybrid working with a requirement to attend the office in central London at least 3 days per week.
Salary: £29-34K (Including London Weighting)
Holiday: 25 days per year + Public Holidays + additional paid leave days for Christmas closure
Pension: 8% employer’s contribution
Staff wellbeing/Benefits: Employee Assistance Programme through our HR partner. Travel card loan (both following successful probation period)
- Office Management
- Build and maintain good rapport with internal and external colleagues.
- Manage the FoNS general administration email account, balancing the urgent and important work that needs to be achieved.
- Assist with the management of the physical office space, equipment, liaison with our landlord and attend the quarterly Health and Safety committee.
- Assist with the administrative needs and priorities of FoNS and supports the team, CEO, Chair and trustee
- Be a point of contact with our HR company and manage the HR dashboard.
- Liaise with our external IT providers to ensure smooth running of our IT systems.
- Adhere to data protection and GDPR standards.
- Maintain a tidy office that is welcoming to our staff and guests.
2. CEO and Board of Trustees Administration and Governance Support
Supporting the Chair and CEO with specific administration duties including the following: -
- Assist the CEO with the Company Secretary role as required.
- Aid the CEO and Chair with internal and external communications where agreed.
- Provide diary management and arrange meetings for the CEO and Chair.
- Organise meetings for FoNS programmes, staff and take minutes/notes and maintain the risk register and action logs.
- Prepare the quarterly Board papers in consultation with the CEO and Chair, liaise with attendees, take minutes/notes
- Review CEO email in box daily and action according to agreed protocols.
- Undertake occasional special projects requested by the CEO
3.Programme Support
- Work with programme leads to provide administration support where needed.
- Support the team to maintain an up to date website, i.e. upload and remove posts.
- Support the team to plan and organise events, taking an active role in event preparation.
- Be part of the Resilience-based Clinical Supervision programme team, providing administration support to the general day to day running of the programme.
- Provide social media and general communications support to the team.
4. Specific Attributes Required
- Understands the challenges and benefits of working in a small and agile team.
- Has the confidence to ask for support.
- Will have a wide variety of administrative experience.
- Brings discretion and confidentiality to the role.
- Enjoys working flexibly as there will be occasional later days for Board meetings or external event travel.
- Ability to keep track of a number of parallel pieces of work and deal with interruptions.
This is a comprehensive list, but we are not expecting the candidate to be in a position to fulfil every one of these without a period of onboarding, induction and shadowing.This list of duties is not exhaustive.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Do you want to be part of creating a more just and equitable society? Facing History and Ourselves UK uses lessons of history to challenge teachers and their students to stand up to bigotry and hate. Join our growing team to help us ensure more young people grow up to be critical and empathetic thinkers who are equipped to stand up against injustice and play their role as active responsible citizens. You will provide administrative support for our fundraising and operations functions, including human resources and health and safety, provide admin support for our Executive Director and provide logistical support for events.
Role Overview
Reporting to the Executive Director, the Finance and Operations Administrator will be responsible for providing successful administrative support for the general running of the organisation and for our fundraising activity. The post holder provides support to the Executive Director and other members of the team to ensure the smooth running of all non-programme activity.
We are looking for a well-organised individual who would enjoy being part of a small, passionate team.
Key Duties and Accountabilities
The role will involve four key areas:
- Finance administration; including entering all transactions into Sage (finance management system), raising and processing invoices, processing staff and contractor expenses, supporting preparation finance reports for board and audit.
- Operational administration; including human resource and health and safety administration, supporting administration of the board of trustees, undertaking logistical support for team and board meetings.
- Event support; including supporting event planning and overseeing event logistics for all non-programme events.
- Administration support for Executive Director; including supporting diary management and undertaking research prior to and following meetings and events.
- Fundraising administration; including administrative support for management of donors, maintaining calendars and scheduling events and meetings, and maintaining the database.
Your Core Competencies, Skills and Experience
(E is essential, D is Desirable)
- Qualifications or work experience (paid or voluntary) relevant to the role. (E)
- Competency with technology, including Microsoft, Google and other software/tools. (E)
- Strong relationship-building skills and an ability to maintain relationships over time. (E)
- Effective communication skills, in writing and orally. (E)
- Ability to manage time and multiple tasks. (E)
- Well-organised and detail-oriented. (E)
- Ability to resolve most issues and tasks independently, escalating complex situations. (E)
- Maintain a high level of confidentiality due to the nature of work. (E)
- Commitment to the mission of Facing History. (E)
- Project management skills and experience. (D)
- Experience with Salesforce or a similar database. (D)
- Experience with Sage Intacct or similar financial management system. (D)
There will be a requirement to work outside normal working hours due to evening events and the fact that we work closely with Facing History and Ourselves Inc. in the United States, who originated the work and provide support and guidance to the team in the UK. It is expected that this is likely to average one day a week with a later start and finish than usual working hours with reasonable notice given.
There will be some UK wide travel required for the job.
Why work at Facing History and Ourselves?
Facing History and Ourselves UK is a charity committed to using the lessons of history to inspire teachers and their students to build a world free from bigotry and hate.
We are entering a new three-year strategy to drive growth and give as many schools and teachers as possible the tools and content to empower their students to become upstanding citizens whilst also excelling in their academic performance. We will be developing new ways to extend our reach and scale our work. This administrative role will be key to the smooth running and success of our organisation and supporting the operational, financial and fundraising efforts which underpin the work allowing us to continue to deliver and grow.
Employees receive 20 days of paid annual leave, all bank holidays and a further four floating / personal days (pro rata’d for part time roles). We provide up to a 5% match on pension contributions and there is an Employee Support Scheme in place.
Facing History and Ourselves UK is an Equal Opportunity Employer and proudly values diversity. Based on the current profile of our workforce and our commitment to being a diverse and inclusive workplace, which we believe makes an organisation more effective, we particularly welcome applications from people from Black, Asian and Minority Ethnic backgrounds, people living with a disability and people from the LGBTQ+ community. All applications will be assessed based on the candidate’s skills and abilities in relation to the person specification.
Facing History and Ourselves UK is committed to processing your personal data fairly, lawfully and transparently in line with GDPR 2016.
Facing History and Ourselves UK is a registered charity, number 1103592.
Please note, applicants must have the right to work in the UK. Unfortunately, we are unable to sponsor visas at this time.
Please send a full CV (no more than 2 sides of A4) and a covering letter / supporting statement (no more than 2 sides of A4) which outlines with clear examples how you meet the core competencies, skills and experience required.
Once you have submitted your application, you will receive an Equal Opportunities Form to complete and return to us.
Closing date for applications is Monday 23 September at 10am. We reserve the right to close applications for this role early, so encourage candidates to submit their applications as soon as possible.
Interviews are currently scheduled for Friday 4 October. If you are unavailable on this date, please let us know. This will not affect your selection. If shortlisted, we will offer an alternative date.
The client requests no contact from agencies or media sales.
Do you want to help build a world where no one feels lonely or left behind?
Do you enjoy digital outreach to connect communities of all kinds?
Do you believe everyone should know how to connect with their community?
If you answered yes to all of the above, this could be the role for you!
We’re looking for a Marketing & Communications Administrator with experience and enthusiasm for community outreach to join a well-established and vital organisation. The Marketing & Communications Administrator reports to the Senior Manager – Children & Community and works in a team alongside the Community Development worker to build and enhance all of T&T’s work. The part-time role combines business and creativity to maintain Time & Talents’ voice and presence, connecting with local children, families, adults and older people in the Bermondsey and Rotherhithe areas – that is to say, all of our neighbours! If you are a good communicator, flexible and able to take initiative, this is a fantastic opportunity for you. What we do Time & Talents is a lively, busy community centre in the heart of Rotherhithe, London SE16. Set in a leafy heritage building, and ‘T&T2’, our second venue in Surrey Quays Shopping Centre, we offer something for everyone. With a history of 137 years of supporting people of all ages in Rotherhithe and Bermondsey, we bring people together for mutual support, fun and friendship, with a wide range of services and activities for older people and other adults, along with children and families’ programmes and a range of volunteering projects.
The role
In this role, your key responsibilities will include:
• Maintain social media accounts, website, regular newsletters and promotional materials in close collaboration with programme teams
• Collaborate with management team to create effective, engaging reports to a range of funders and other stakeholders
• Lead on community fundraising initiatives with management team support
• Maintain a unified tone and thematic approach across all media and marketing platforms
About you
You are passionate about the power of community to connect and support people, and you like to work in collaboration with others. You have strong written communication skills and a keen eye for creating visually-appealing, engaging content. You’re flexible, accountable, take responsibility, are highly organised and skilled in multitasking and balancing priorities.
About us
We are an energetic, experienced, and passionate team of 17, with a strong sense of shared purpose and a lively sense of humour. You’ll have the chance to make a big contribution to a growing, ambitious and innovative organisation which has doubled its reach and impact in recent years. This role is 22.5 hours per week, with flexibility for regular evening and occasional weekend working. Time & Talents is wholly committed to inclusion and diversity, and to building a culture and environment where everyone is appreciated for the unique person that they are. We actively encourage applications from a broad range of backgrounds and experiences.
If you would like an informal chat about the job, please email recruitment @ timeandtalents. org. uk with your phone number and a suitable time for us to call. The closing date is 09:00 Monday 7 th October.
All applications to be submitted online through CharityJob. Send a CV and a cover letter of no more than
two sides of A4, explaining why you want the job and how your experience relates to the job description
and person specification.
IMPORTANT: We’ll use cover letters to assess applications alongside CVs. Please ensure you take the time
to include a well-written cover letter as detailed above. We won’t assess applications without one.
INTERVIEWS: Interviews will take place the week commencing 21 October.
We are seeking a highly organised and proactive Executive Assistant and Administrator to support our team and ensure the smooth operation of our office. This is an exciting opportunity for an enthusiastic and self-motivated, experienced executive assistant with administration experience to join our warm and friendly mental health charity. Dose of Nature is in an exciting phase of growth as we continue to receive greater funding to expand our reach. This role requires a detail-oriented individual with excellent communication skills, who can manage multiple tasks and priorities efficiently. You will assist with incoming calls and enquiries from our clients and volunteers whilst supporting our team members with recurring daily tasks and stand-alone projects with minimal direction and supervision.
The successful candidate will be a key player in facilitating our mission by providing exceptional administrative support and contributing to the overall effectiveness of the organisation. We offer candidates hybrid working arrangements with the opportunity to work on-site in our nature reserve at Pensford Field, near Kew Gardens, 1-2 days per week.
We are looking for someone with enthusiasm, passion, and a can-do attitude, who is confident in making decisions and solving problems. You will need to hit the ground running, must be able to deal with conflicting demands and prioritise work whilst ensuring that a high-quality service is provided and that deadlines are met. You must be professional, with good attention to detail and a high level of discretion, with great written and verbal communication abilities and excellent organisational skills.
The nature of the role may require occasional flexible hours such as occasional evenings to cover quarterly Board meetings and other events as necessitated by the needs of the charity.
The client requests no contact from agencies or media sales.
- Deadline EXTENDED: 29th September, 11:59 pm
- Salary: £32,020 per annum, pro rata, subject to deductions for tax and national insurance contributions as required by law.
- Hours: Full time (37.5 hours per week) or 4 days per week. This may be flexible.
- Location: FLEX office, Vauxhall, London – Flexible hybrid working with a mixture of in person and home/office working.
- Pension: 4%, incremental pension contributions.
- Contract: 2 years, fixed term (with possibilities of extension subject to funding)
In this role you will be responsible for ensuring the effective administration, maintenance and development of relevant FLEX’s resources and systems. This role involves leading on HR processes, including recruitment and onboarding, staff development and training, etc. as well as tasks related to governance and compliance, finance and grant administration. You will work closely with FLEX’s management team and will be responsible for staff communications regarding office operations and human resources.
The client requests no contact from agencies or media sales.
We are looking for a Giggle Doctor Programme Administrator to join our busy programme team, to support the day-to-day operations of our Giggle Doctor programme for hospitals.
This is a part-time, one-year contract to support the running of the Giggle Doctor programme while a member of the team is on maternity leave. We are flexible as to which days are worked, providing that the post-holder has a fixed working pattern over a minimum of 3 days per week. This post requires work from the office as well as some work from home. We will provide training to the successful candidate on how to fulfil the key tasks of the role.
About Us
Theodora Children’s Charity is a truly inspirational and pioneering charity which successfully works to improve children’s experience of being in hospital.
Theodora Children’s Charity UK is part of an international family of Theodora’s; originally established in Switzerland, there are Theodora Giggle Doctors visiting children in Switzerland, Italy, Spain and Hong Kong, as well as in the UK.
Over the past 30 years we have made a positive impact on over half a million children and their families in the UK and 3 million children internationally, improving children’s experience of being in hospital through visits from professional performers, called Giggle Doctors.
Our Mission and Values
At Theodora Children’s Charity we help children living with illness, disability and serious health challenges to feel better using the proven power of laughter. Our vision is to contribute to the wellbeing of children in the 14 core hospitals and specialist care centres we visit across England, as well as those we support virtually. Our Giggle Doctors are specially trained performers who are able to visit children in a clinical setting or through the Virtual Visit Programme.
By combining music, play, magic and storytelling our 21 Giggle Doctors bring joy and laughter to children in challenging times. From Dr Boogie Woogie to Dr Teapot, our Giggle Doctors wear their very own ‘doctor coats’, which represent their character, and spend time one to one with the children. Giggle Doctors create opportunities for children to play and interact through a range of musical and fun activities. Sometimes they will make balloon animals and blow bubbles, and at other times they will sing a funny song or simply listen and talk to a child one to one.
The play is always child – led, with each interaction being unique to the child and their needs. A Giggle Doctor visit isn’t just about one magical moment, it can have a significant and lasting impact on a child’s well-being. With each visit, the aim is to reduce stress and anxiety, increase opportunities for play, and improve children’s experience of hospitals.
Our trustees, office team and Giggle Doctors are united by our shared values of Authenticity, Interaction, Diversity, Excellence and Enthusiasm.
Job Description
Key Tasks and Responsibilities
Administration
· Act as first point of call for artists regarding their visits to hospitals, overseeing sickness, cover and changes to their schedules
· Support artists with hospital administration and contracts
· Keep artists updated with changes in Theodora Children’s Charity’s policies
· Process changes to the Giggle Doctor schedule on our internal systems
· Liaise with hospitals and keep them up to date with information about their programme of Giggle Doctor visits
· Set up meetings with hospitals, artists and Theodora Foundation colleagues as required
· Book long-distance travel and hotels for artists for hospital visits and training events when required
· Support the Finance Manager and Giggle Doctor Programme Manager with collecting and filing timesheets, invoices and receipts for payment
Training and Events
· Support the Giggle Doctor Programme Manager with events, including booking rooms, resources and catering
· Attend training events for Giggle Doctors, setting up and packing down as needed
Impact and Programme Monitoring
· Support the Giggle Doctor Programme Manager with monitoring Trainee and Junior Giggle Doctor’s progress and keeping records of their observation notes
· Support the Giggle Doctor Programme Manager with data capture and record keeping
· Take minutes and record actions during Programme Team meetings, Theodora Foundation meetings and office team meetings from time to time
- Utilise the charity’s CRM database to keep all records up to date and effectively progress supporter development.
HR and Safeguarding
· Act as Deputy Safeguarding Lead and follow safeguarding processes for recording safeguarding incidents in the Designated Safeguarding Lead’s absence.
- Run DBS checks for artists when required using the external Ucheck platform
Other
- Represent the charity at external functions and conferences.
- Undertake any other duties reasonably requested from Programme Manager from time to time
Person Specification (include essential/desirable)
Essential:
· Highly organised and process-driven
· Ability to complete tasks (with or without reasonable adjustments) efficiently
· Excellent written and spoken communication skills
· Able to build good working relationships with a range of stakeholders including performing artists, healthcare workers and teams across the charity
· Careful and accurate when sharing information
· Problem solving skills and a positive, can-do attitude
· Able to multi-task, prioritise and meet deadlines
· Works calmly under pressure
· Competent with Microsoft Word and Excel
· A team player who is also able to work independently and use own initiative
· Able to contribute ideas to planning discussions
· Belief in the power of the arts to improve the health and wellbeing of children and their families
· Commitment to learning and self-development
· Commitment to Theodora Children’s Charity’s values and mission
Desirable
· Some experience of good safeguarding practice and handling confidential information
· Experience of working in either an arts or a healthcare organisation
· Experience of working on a project that involves children
· We are interested in hearing about transferable skills
The client requests no contact from agencies or media sales.
Gunnersbury Park is a beautiful public space between Acton, Brentford, Chiswick and Ealing in West London. Purchased for the nation from the Rothschild family, it was opened to the public by Neville Chamberlain in 1926. A major £50m restoration project funded by the Heritage Lottery Fund was completed in 2018, the park and garden is Grade II listed.
The Charitable Trust’s aim is to make Gunnersbury an outstanding, sustainable green space, celebrating its unique heritage and providing a wide range of educational and cultural activities, events and facilities accessible to all members of the community. Also, to conserve, manage and develop Gunnersbury Estate as a sustainable, recreational, cultural, and educational resource for the benefit of, and in partnership with, all of its local communities.
We are delighted to be working with Gunnersbury Park Charitable Trust to recruit a new Group Administrator to join the team at this very exciting time in its development.
The role:
This key role in the Trust’s staff team will be reporting to the Head of Finance & Resources. The postholder will provide practical, administrative, project-management and communications support to the CEO and Senior Leadership Team. This person will additionally take the lead on the scheduling and minuting of governance meetings both for the Trust and its trading subsidiary, and will ensure efficient and smooth communications between the Trustees, SMT and the wider team.
The person:
The successful candidate will be a highly-organised individual with excellent prioritisation and time-management skills. They will have a excellent eye for detail and an ambition to improve processes and support the CEO and Chair of Trustees to enhance performance of employees and trustee boards through record-keeping and reporting, minute-taking, action-tracking, recording deadlines and monitoring contributions towards the Trust’s charitable purposes.
You will thrive in a mission-driven organisation, and understand the need to balance delivery of the Trust’s core charitable activities, with the CIC’s entrepreneurial spirit as it focusses on generating income to plough back into the historic estate at Gunnersbury and help keep the estate open to all, putting communities at the heart of everything they do.
This person will have significant experience of working in a similar role, ideally with knowledge of the charity sector. An interest in museums, heritage, education or parks and leisure would be an advantage as the Trust delivers a wide and varied range of facilities and activities for the communities of West London.
This role represents a great opportunity for personal development and will suit a confident self-starter, keen to grow and enhance their skills as the role grows organically in line with the organisational needs of Gunnersbury Estates.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We're looking for an enthusiastic and motivated candidate to join our team at The Bridge! We are a women's health and wellbeing charity that runs projects and services which address health and gender inequalities.
Want to work within a charity?
Be a welcoming and supportive presence for all who walk in our door?
Provide vital support for the running of women's health and wellbeing services for our community?
You’re our ideal candidate if you’re friendly and approachable; a real team player with excellent interpersonal skills and a passion for delivering top-notch customer service. Comfortable working in an often busy space, you’ll remain calm and organised under pressure, handling enquiries and offering information and assistance in a friendly, approachable manner.
This is the perfect opportunity for anyone looking for experience working in a mission-driven organisation dedicated to improving women’s health and mental wellbeing.
Sounds like you? Then we want to hear from you!
We have two vacancies avaliable with the below shift patterns:
vacancy 1 vacancy 2
Mondays: 16:00 - 20:30 Thursdays: 16:00 - 20:30
Tuesdays: 16:00 - 20:30 Fridays: 15:30 - 20:15
Wednesdays:16:00 - 20:30 (9.5 hours per week total)
Fridays: 07:45 - 13:00
(19.5 hours per week)
the main purpose of the role:
- to offer high quality customer service to all visitors and enquirers;
- to be responsible for the day to day operation of the reception area, providing information efficiently and effectively;
- to undertake administration for gym membership and meeting room bookings;
- to undertake additional general administration for The Bridge and provide administrative support to the management team when required.
Please note this post involves some evening work.
For more information please see the attached Job Description.
The client requests no contact from agencies or media sales.
Over the last few years, NHYC has grown to a team of over 50 staff. This role will add capacity to our current Admin Team, supporting the organisation with increased demand around finance, admin and resources. You will work as part of a small, yet critical team to ensure the organisation and our services run smoothly. You should be well organised, a great communicator, and experienced in or willing to learn financial procedures. The role is based at our day centre in Camden.
- Salary £27,144 – £29,952
- Deadline: 9am Monday 23 September
The client requests no contact from agencies or media sales.
Application deadline: 21 September 2024
Interview dates: 29 October (final)
Starting date: To be confirmed
About Oak Foundation:
Oak Foundation commits its resources to address issues of global, social, and environmental concern, particularly those that have a major impact on the lives of the disadvantaged. Through our grant-making, we support others to make the world a safer, fairer, and more sustainable place to live. With offices in Europe, India, and North America, we make grants to organisations in approximately 40 countries worldwide.
Background:
All women and girls should be safe, free, and have an equal chance to thrive. Yet, every day, women experience violence and discrimination and are denied the freedom to decide how they will live. This undermines their health, safety, dignity, and independence. We find inspiration and hope in strong and vibrant movements, built, and led by women, which are transforming lives and communities across the world. Their shared purpose and collective power are advancing a more just world – in ways that protect human rights and the future of our planet.
Supporting these movements to live, breathe, strengthen, and grow – by enabling women’s agency, leadership, and capacity – is at the heart of what we do. In addition to a deep commitment to advancing women’s rights, our culture is characterised by collegiality, mutual support, high expectations, and laughter. Read the IAWP strategy for more details.
In addition, Oak Foundation and its Trustees support several other areas of interest to create a safer, fairer, and more sustainable world through engaging grant-making programmes. We strive to live the values we work to advance.
We are currently recruiting a Programme Assistant and Executive Assistant to manage a portfolio of grants and contribute to the implementation of the IAWP strategy. In addition, this Programme Assistant and Executive Assistant will support London-based Trustees by managing their schedules, arranging travel, and processing discretionary grants. The role of the Programme Assistant and Executive Assistant is essential in maintaining the seamless operations and success of our foundation.
Executive Assistant to London based Trustees (approximately 30%)
- Processing discretionary grants for Trustees by liaising with the organisations identified to receive grants, collecting necessary documentation, and coordinating with Oak grant management team
- Assisting the Trustees with external contacts, including prioritising correspondence and phone inquiries, drafting responses as necessary, and managing workflow emerging from these contacts
- Scheduling and coordinating Trustee appointments, meetings, and travel itineraries, including the preparation of background materials, arranging meetings and events, and ensuring appropriate follow-up of decisions and agreements
- Supporting Trustees in various boards and committees, including all aspects of preparation and follow-up
Support to the Issues Affecting Women Programme team (approximately 70%)
- Grant-making: Master grant-making tools, especially the grant management system (i.e. database) to facilitate team management of the grant-making process. Develop a deep understanding of the grant portfolio to support execution of the overall strategy.
- Communications: Work with the Communications Department to prepare and pull together material for presentations, briefings, and background material as required. Work with the team and director to manage a communications plan for the programme. This may include preparing and coordinating material and presentations for board meetings, events, meetings, and team calls. It may also include drafting and preparing communication updates, including programme newsletters.
- Scheduling: Manage the Director’s and team’s schedule and movements, including coordinating all activities, arranging meetings, and coordinating travel including applying for visas, and booking planes/trains/accommodation/developing an itinerary. Help track and support meeting deadlines.
- Team calendar: Maintain overall team calendar for planning purposes.
- Administration: Provide administrative support to the team (and office when requested): organise and maintain files, submit expenses, and log documents with response deadlines. Other administrative tasks as assigned.
- Meetings: Attend various meetings with internal and external parties; take notes and follow up on action points as required.
- Routine correspondence: Draft routine correspondence, including various programme reports and other briefings.
- Contracts and payments: Provide support in drafting contracts and payments, and liaise with third party providers on various issues. Maintain a roster of consultants and keep a record of staff satisfaction with work completed.
- Events planning: Coordinate team training activities and meetings including: organising invitations to participants and room set up (table, chairs, flipcharts, video equipment); providing video call information; ensuring presentations are in the right format; and organising lunches, booking restaurants, pick-ups, and other logistics. Provide other back-office support as needed.
- Recruitment: When recruitments take place, follow-up with candidates at all stages of the process in liaison with the HR team.
Other support tasks including:
- Performing reception duties by meeting and greeting visitors for the Trustees and the IAWP programme
- Advising staff visiting from other offices about arrangements for visiting London (e.g., hotels, restaurants, booking meeting rooms) for Trustees and IAWP related visits
- Setting up the office for newcomers in IAWP team: arranging desks, IT devices, and stationary etc
- Acting as back up to others in the London office for office management tasks (i.e., performing reception duties, liaising with office concierge, and setting up offices for newcomers, etc).
In addition to your main duties, you will be required to carry out such duties consistent with your position as required.
Position requirements
- University degree or equivalent experience
- Approx. 5 years in a comparable role
- Excellent organisational skills, high level of discretion, and attention to detail
- Advanced fluency / first-language level knowledge of English, additional languages a plus
- Polyvalent, enjoy working on multiple projects, and able to juggle competing priorities
- Can do attitude, positive, and resourceful
- Be results-oriented, and prompt to anticipate needs, proactive
- Ability to work independently and under pressure
- Commitment to the continuous improvement of personal and organisation-wide results
- Team player and enjoy working with multi-cultural teams across the globe
- Good with numbers and budgets
- Ability to manage and adapt to rapidly evolving communication and document management technologies
- Experience with database programmes, and proficient in Microsoft Office Suite
- Dynamic personality with a sense of humour
- Committed to Oak’s organisational values
NOTE: the cover letter should be succinct and address the following points:
Your reasons for applying to this position, addressing both the programme assistant as well as executive assistant components
Your interest in issues affecting women
The administrative, organisational, and communications skills you would bring to the role
Demonstration of your commitment to Oak’s organisational values
Applicants must have the right to legally live and work in the UK.
By submitting your application, you confirm that you have read and understood Oak’s job applicant’s data privacy notice.
Oak Foundation is committed to safeguarding and promoting the welfare of children, as detailed in our child safeguarding policy. We expect all staff to sh
The client requests no contact from agencies or media sales.
The British Gas Energy Trust (BGET) helps families and individuals in England, Scotland and Wales experiencing hardship and who are struggling with energy debts.
You will be joining us at a time where many have been negatively impacted by the cost-of-living crisis and require financial support with their energy bills. You will be joining a collaborative and friendly organisation that is committed to helping individuals facing fuel poverty.
We have an exciting opportunity for a experienced and highly organised Governance Risk & Compliance Officer to join our team. This pivotal role involves ensuring the effective administration of the Board's activities, maintaining robust governance practices, and ensuring compliance with all relevant legislation, regulations and internal policies.
The Governance, Risk and Compliance (GRC) Officer will play the lead role in ensuring the Trust’s adherence to regulatory requirements and internal policies.
1. Develop and Maintain Frameworks: The GRC Officer develops, maintains, and implements governance, risk management, and assurance frameworks. These frameworks guide security functions and activities within the company.
2. Internal Control Management: They manage the internal control environment by analysing data, mitigating risks, and maintaining corporate compliance procedures.
3. Support Internal Audits: The GRC Officer coordinates internal audits, collaborates with auditors, and ensures compliance with industry standards.
4. Legal Point of Contact: As the first legal point of contact, they advise staff on corporate compliance matters, including security assessments and risk control investigations.
5. Regulatory Compliance: The Officer reviews the company’s compliance with existing and new regulations, identifies deficiencies, and provides necessary mitigations.
In summary, the GRC Officer will ensure that the Trust operates within legal and regulatory boundaries while managing risks effectively.
The role will work closely with the Human Resources Manager and other Central support team members and sits within the Finance, Risk and Administrative Team.
The ideal candidate will have a robust, current understanding of risk management practices, compliance protocols, and governance structures, with recent relevant experience in a similar role.
The person will work closely with various departments to foster a culture of integrity and accountability, possess exceptional organisational skills, a keen eye for detail, and the ability to handle confidential information with integrity and discretion.
Why Join Us?
- Opportunity to play a pivotal role in shaping the risk and compliance culture of a dynamic organisation.
- Collaborative and supportive work environment.
- Competitive salary and benefits package.
- Professional growth and development opportunities.
Please review the attached advert and Key Responsibilities, as you will need to address these in your cover letter to allow us to shortlist you for this opportunity.
The client requests no contact from agencies or media sales.