The Operations Manager is a pivotal role within the charity. Working closely with the Corporate Services Director the postholder will collaborate across the organisation to embed outstanding practice in the key disciplines of Property & Facilities Management, Procurement and Central Administration. The ethos of the Corporate Services directorate is very much to establish the best ways of working that enable other colleagues to achieve their objectives.

You will have a Facilities and Office management experience, with an awareness of health and safety requirements for workspaces, and the ability to oversee and co-ordinate our business continuity plans.

You must have experience of building, developing and managing supplier relationships (including managing outsourced services), ensuring development of clear briefs, value-for-money, achievement of results, compliance and commitment to our values and goals.

You should also have experience of leading, developing and managing a high-quality administrative support function with competing priorities, and of managing complex programmes of work and projects using structured project management techniques.

About the Youth Endowment Fund

The Youth Endowment Fund is a bold new attempt to put early intervention at the heart of efforts to tackle youth offending.

In recent years there has been a significant increase in violent crime. Homicides, assaults, robberies and offences involving weapons have all seen sustained growth. For children and young people, there have been particularly large increases in those who are both the perpetrators and victims of offences involving knives. We believe it is vital to intervene early in children’s lives to tackle the root causes of crime and violence, and to stem this worrying trend.

The Youth Endowment Fund is a charity with a £200m endowment and a mission that matters. Founded by youth charity Impetus and its partners the Early Intervention Foundation and the Social Investment Business, we exist to prevent children and young people from getting caught up in violent crime. We do this by finding the very best ways to prevent youth violence, funding great initiatives and working to scale them up and spread great ideas. To do this well, we must make sure we have the organisational foundation so our team and programmes will succeed. The Head of Operations is critical to making this happen.

Key Responsibilities

Most fundamentally, your job is to work with the Director of Operations & Programmes and her team to build and manage the systems and processes we need for the organisation to function effectively. To do this you will:

• Ensure we are set up to deliver on our operational plan. You will monitor and report on our progress and help make sure all YEF teams are set up to achieve their goals by providing support, accountability and resources to teams in the execution of our operational plan.
• Hire, develop and inspire the very best people. You will work with leadership from all partner organisations to ensure that we hire the best possible staff, adhere to partner HR policies, provide necessary and effective training, gain a clear understanding and strong focus on staff well-being, manage and develop staff effectively and address poor performance when required.
• Provide staff with the tools they need to perform. You will ensure we have what we need to deliver including IT systems, management information, databases, systems and processes, office facilities and more as you see fit.
• Use our resources wisely. You will assist in the development of organisational budgets and in making sure we stay to plan. You will help make sure budget holders can confidently manage their budget. You will also rigorously manage the processes and policies to choose the very best partners and service providers to work with.
• Ensure that we run our organisation in line with relevant legislation and effectively manage our risks as an organisation. You will make sure we seek legal advice when prudent and develop the tools and processes to monitor our adherence to the law and best practices.

• Help build and model a culture where it is natural to perform well and support colleagues brilliantly.

About You

You are this sort of person:

• You are brilliant at improving and organising things: You like finding ways to make things operate better for everyone. You enjoy bringing order to what is going on. You are good at getting your head around how a process works and improving it. You are excellent at designing and putting in place effective systems and processes and driving accountability within an organisation.
• You have significant experience of getting things done: You have a track record of getting things done. In previous jobs, you have held significant responsibility for ensuring challenging projects are delivered on time. You are very reliable. You take pride in making things happen.
• You win people over. People tend to warm to you and respect you. You have built good relationships with people at every level alongside those outside the organisation.
• You work very well in a team. You are not motivated by being the individual winner. You want the team as a whole to succeed. You don’t care who gets the credit as long as things get done.
• You are interested and experienced in both HR and operational planning: You are equally at home thinking about the processes and approach we need to recruit and develop great staff as you are thinking about how we manage our office and data management systems. You have a strong background and track record in leading HR, finance or operations functions within an organisation. You also have experience leading IT projects and making sure staff have the tools they need to perform.
• You learn fast but remain humble. You are quick at getting your head around things. It wouldn't faze you to have responsibility for organising things that are new to you as long as you have an expert to ask advice from. You like learning and developing. You know how much you don't know as well as what you do.
• You don't want your days to pass without making a difference. You want to play a significant part in a charity that is making a difference. You like the idea of doing a job that makes young people safer.
• You are committed to equality, diversity and inclusion.
   

While it is not a criteria, we are especially interested to hear from applicants who have lived experience of youth violence.

It is also important to us that the people we hire do not discriminate. We believe in being inclusive and giving everyone an equal chance to succeed. Applications are welcome from all regardless of age, sex, gender identity, disability, marriage or civil partnership, pregnancy and maternity, religion or belief, race, sexual orientation, transgender status or social economic background.

JOB DESCRIPTION

Position Title: Grants Manager

Location: The Trust’s office in West London, with the benefit of the Trust's flexible working policy

Grade: £57,382 (Grade E)

Contract terms: Permanent, 37.5 hours a week

About Us

The Sigrid Rausing Trust is a grant-making foundation based in London. Founded in 1995, its purpose is to promote the values and principles of human rights, equality and the rule of law, and to preserve nature from further degradation. In pursuit of these goals, the Trust supports advocacy, creativity, research and scholarship – and has given away approximately £357 million to organisations all over the world.

Its current annual budget is approximately £40 million and it makes around 300 grants each year. The Trust is led by an active and prominent Board of Trustees and currently employs 24 staff. More detail on the Trust’s work can be found on its website.

The new role of Grants Manager is part of the 8 person Operations team. We support the Trust’s core functions including finance, information technology, grants management, governance, compliance, facilities, health and safety, and human resources. The Grants Manager will have operational responsibility for the grants administration management systems and processes, including provision of high quality management information and impact reporting.

Your Key Responsibilities

Grants administration and management reporting

• Operational responsibility for ensuring the development and provision of high qualitygrants administration and reporting systems and related processes;
•  Work collaboratively with programmes colleagues, Directors and Trustees to identify effective monitoring and reporting systems;
•  Support and advise the Trust on impact assessment; and
• Act as the in-house lead on grant-making information management and provide advice and analysis of this data to the Trust

Compliance

• Responsibility for developing and implementing compliance policies and control
• systems for the grant-making activities of the Trust;
• Act as the lead in-house adviser on compliance with relevant statutory and regulatoryframeworks, in the  UK and internationally;
• Responsibility for developing compliance related policies and guidance, designing andproviding appropriate training and support to colleagues on the same; and
• Undertake other areas of compliance related research, policy development and training, as delegated by the Chief Operating Officer (e.g. GDPR, employment, etc).

About You

Knowledge, qualifications and experience

• Seven or more years of experience in grant making, particularly in grants administration management, including responsibility for management information systems and management reporting
•  Bachelor’s or master’s degree in a related field or equivalent professional experience
•  Knowledge of and familiarity with UK statutory and regulatory frameworks relevan to charitable trusts, with experience of international grant-making desirable
•  Understanding and experience of monitoring and impact reporting
•  Able to write well, excellent numeracy and computer literacy, including familiarity with information databases, Microsoft Office Word, Excel, Powerpoint, Outlook, Sharepoint (or similar intranet), and website content

Key Competences, Skills and Abilities

• Excellent research and data-analytic skills and outstanding communications skills
•  Excellent interpersonal skills and ability to work with people at all levels and from diverse backgrounds
•  Excellent attention to detail and commitment to high standards
• Strong planning and project management skills, including the ability to advocate for and lead on organisational change
•  Professional credibility and confidence to work as the in-house lead within own fields of knowledge, provide advice and guidance to colleagues at all levels
•  Additional language skills would be desirable

Personal qualities

•  Demonstrable interest in and commitment to human rights, and the vision, mission and values of the Sigrid Rausing Trust
• Commitment to respect and value equality, diversity and inclusion, and understanding of how this applies to your own area of work

Other requirements

The Trust is only able to consider applications from candidates who already have the right to live and work in the United Kingdom.

Application Process and Deadline

We ask you to submit CV and supporting letter by midnight on 21st October 2020. Please note that each of these should be no more than two pages in length. This length restriction is intended to limit the effort required of applicants, and enable a quicker first stage review on the part of the Trust.

First round interviews will take place from 4th November. Second round interviews will take place from the week commencing 9th November. 

Oasis Charitable Trust is a multi-national charity supporting young people and their families in 9 countries worldwide. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full potential.

Due to a successful funding bid, Oasis Hadley Hub team is expanding and are now in a position to employ an experienced Administrator to work alongside our Oasis Hub Hadley team in North London.  The newly created role is varied, encompassing marketing and finance activity as well as the general administration that is usual in a busy team.  There is also a requirement to travel to two smaller Oasis hubs based in the Croydon area, to provide similar support on an occasional, but regular basis.

Key responsibilities will be:

• Assistiing the Hub Leader in maintaining databases, accounts and financial records.
• Keeping paperwork updated, in order and readily available to access.
• Assisting with newsletters, reports, printing, room bookings and minuting meetings.
• Working with the Hub Leader on developing and maintaining the Hub social media platforms and updating websites.

The successful post holder must have:

• Proven experience in administration and a flair for finance and cash handling (Excel experience required).
• The ability to work accurately and efficiently, prioritising your workload.
• Self-motivation, resilience, with excellent organisational and inter-personal skills.
• A willingness to be based in North London but travel on occasions to South London.

This is an exciting opportunity to be part of a growing team, working in a community and education setting.  As part of the package, Oasis offers:

• A pension scheme, offering 7% employer contribution.
• A generous holiday allowance, starting at 25 days per year (plus 8 Bank Holidays).
• Policies which promote well-being and are family friendly.

If you are interested in this position, please download the documents from this page or contact the Oasis UK team for further information.  (CVs alone will not be accepted). We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.

Completed applications should be returned by Midday Monday 5th October 2020

Interviews will take place on week beginning 12th October 2020.

FULL-TIME, 40 HOURS PER WEEK

1 YEAR FIXED TERM CONTRACT

SALARY:  £23,801 - £25,646 per annum

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.

We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. 

Oasis supports Equal Opportunities.  Registered Charity No. 1026487

My client is looking for someone to join the team as soon as possible on a permanent basis. They are looking for someone with extensive knowledge on Cloud based Sage Payroll who can help to run and do the payroll on both weekly and monthly basis.

Client Details

A large Not for Profit based in Central London

Description

• Monthly payroll administration, including collating payroll data, issuing payroll cut-off information to management, data-entry of information onto payroll system and submission of final payment details to Finance for payment, in line with relevant cut-off dates
• Ensuring payroll is administered in accordance with company processes and controls with a 100% accuracy target
• Administer accurately the payments for furloughed employees including variations within the month
• Main point of contact for all payroll related queries, ensuring these are dealt with efficiently, in a timely manner and to accurate calculations
• Accurately administer the buying and selling of annual leave payments/deductions, Season Ticket/Gym Membership Loans in accordance with Company policy
• Update the payroll system monthly in accordance with changes that are applicable to deductions for increased benefits in line with the Company offering of private medical insurance
• Calculate accurately daily and hourly rates for overtime and zero hour contract workers (via timesheets and overtime sheets) to ensure that pay is administered within the month of activity
• Run regular payroll reports
• Submission of timely pay advice notices on the relevant HR/Payroll portal
• Produce all end of year payroll documents
• Administer annual P11D submissions accurately and on time
• Produce annual P60s and P45s for all staff leavers accurately
• Preparation for the annual Company audit in relation to payroll documentation
• Inputting new starter details on the HR/Payroll system
• Liaising with Government bodies and keeping up to date with new payroll legislation and compliance and ensure changes are managed efficiently in the systems
• Identifying areas where improvements can be made and suitable recommendations towards changing the payroll procedures are put forward for consideration
• Production of regular reports to a high standard of accuracy and presentation when required

Profile

• Qualified with CIPP and/or equivalent
• Recent, proven experience in Sage 50 Payroll
• Pension auto-enrolment and management of company pension scheme
• Excellent attention to detail and high standard of accuracy, numeracy and literacy essential
• Ability to work with a confidential manner
• Good MS Office Skills, with particularly high standard of Excel. Proficiency in Word and PowerPoint.
• Good organisational skills with the ability to prioritise conflicting tasks and execute work in hand to a high standard
• Previous Payroll, Benefits, Reward, Compensation & Pension work (under UK legal and tax framework)

Job Offer

£25,000 - £28,000 + Benefits

Seeking an experienced customer services administrator to support a people-focussed community bank.  We are an established and trusted local credit union providing financial services across the Telford & Wrekin and Shropshire local authority areas.

Working in a regulated and authorised financial institution, you will be a focal point for customer enquiries, responding to general and specific product queries as well as processing requests for account withdrawals and transfers.  Additionally, you will be responsible for assisting in other operational areas, as the business need dictates.

The post is demanding and requires diligence, excellent IT skills, an exemplary telephone manner, and, above all, professionalism. 

The credit union sector is not-for-profit and you will be working in a small team of dedicated, customer-focussed people, who deliver valuable financial services across the economic spectrum with a sense of local priority and community purpose.  Is that you? 

Finance & HR Administrator

Responsible to:  Finance Director
Location: Baca office, Loughborough, England. The role may require occasional travel
Hours:                  22.5 hours per week
Salary Band: £17250 to £18500 per annum pro rata
Contract: Permanent

Overall Purpose

To actively participate in Baca’s vision to see a world where young force migrants are welcomed, feel safe and have hope to rebuild their lives for a better future. To support this vision by providing effective and efficient administrative support for the Finance and HR functions of the organisation.  The role will also have other general administrative responsibilities alongside the finance and HR responsibilities.

Please read attached Job description in detail before applying. Once an expression of interest has been made, an email with an application form will be sent and this needs to returned completed for the interest to be taken forward. 

Interviews will be conducted on week commencing the 12th of October. 

The successful candidate will be required to undergo an enhanced DBS check. 

An exciting role for a Junior Accounts Administrator

Client Details

This dynamic organisation provides affordable housing across London

Description

The Accounts Administrator will assist the Accounts Payable team with various duties

Profile

The successful Accounts Administrator will have experience in a busy finance team and exposure to SUN systems.

Job Offer

An hourly rate of between £10 - £13 pounds per hour.

Finance & Administration Manager

Hours: 3 days/week (24 hours) ideally spread over 4 or 5 days
Contract: 1 year with the possibility of extension
Annual Leave: 4 weeks pro rata + statutory holidays
Location: Stonebridge, London Borough of Brent

Sufra NW London is a Community Food and Advice Hub that provides a lifeline to people in crisis – including families living in extreme poverty and people who are vulnerable, homeless or socially isolated. We provide them with the food and support they need to survive, empower them to learn new skills and improve their wellbeing, and help them to find work and become financially stable.

Role Description

We are recruiting a Finance and Administration Manager to help scale-up the charity’s financial and administrative infrastructure in line with the growth and development we have experienced in recent years. The postholder will work closely with the Director and the Senior Finance Advisor to prepare and manage budgets, monitor income/spending and prepare management accounts for the Board of Trustees. Among other responsibilities, they will line manage the Administrative Officer and oversee the charity’s digital infrastructure and HR systems.  

We are seeking someone with at least 3 years’ charity finance experience who can take responsibility for ensuring financial procedures are maintained in line with the charity’s policies and can identify/make improvements to systems and processes, as necessary. This is a hands-on role in a grassroots charity where you will be working closely with the existing part-time Senior Finance Advisor (who works remotely) and members of the Management Team to re-shape how we manage all aspects of our financial administration.

The candidate will be a confident communicator and an organised self-starter. You will have experience managing staff and be capable of prioritising urgent tasks and working under pressure. The ideal candidate would be interested in taking on additional finance responsibilities as the charity continues to grow in the years ahead. 

This is an immensely rewarding role working in a dynamic charity built on an ethos of sharing, hospitality and inclusivity. We are looking for an exceptionally committed individual who is willing to go the extra mile and has an adaptable and flexible attitude. Through your activities, you will be able to convey the charity’s passion and commitment to supporting vulnerable people and help the charity transform the lives of beneficiaries.

Flexible working hours/days are available to fit around childcare or other needs, including some home working.

An exciting opportunity to be a Membership Administrator working for a Membership Organisation in London.

Client Details

A Membership Organisation in London.

Description

The Membership Administrator will be responsible for:

• Acting as a key point of contact for internal and external stakeholders, dealing with enquiries
• Receiving calls and making external calls throughout the day
• Helping to maintain and update the internal database
• Organising and arranging meetings
• Assisting in the running of the office

Profile

The Membership Administrator will have:

• Over three years of experience working in a membership organisation in a similar role e.g. dealing with membership enquiries
• Excellent communication skills and phone manner
• Evidence of working to a high level of detail
• Great oranisation and time management
• Proficiency in Microsoft Office suite

Job Offer

A salary of £21,000-23,000, plus annual leave and pension

We Are recruiting for a temporary part time Fundraising Administrator to support the team for a high profile social welfare charity . Immediate start 2 days a week !

The Role
Responsible for correct logging of income on the CRM database.
Manage income processing systems and procedures, including
Receiving income and banking in accordance with policies and procedures.
To reconcile daily income received and provide the finance team with records to confirm balances as required (end of month).
Coding donations in line with guidance, creating finance batches and ensuring proper reconciliation of income.
Manage the recording and reconciliation of income from third party service providers including Just Giving, Virgin Money Giving and CAF incl. cleaning and importing to the database regular and ad hoc financial and non-financial data files from a variety of sources (online registrations and internal and external data files).
Sending out donor communication including thank you letters and supporter updates, responses to fundraising queries.
Data management including data input and amendments; create or update database records as necessary to carry out tasks

The Candidate
You will possess strong administrative skills including proficiency using Microsoft Office packages
Good verbal and written communication skills demonstrating a sensitive approach
Good administrative and IT skills including proficiency using Microsoft Office packages, email and a working knowledge of databases
Good problem solving skills and initiative to query and correct information
Experience of inputting financial information
Basic grasp of Data Protection legislation and its applications

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Dandelion Time is recruiting a Finance Officer who will record all financial transactions of the charity, and implement controls to achieve accuracy, minimise the opportunity for financial loss and provide up to date information.

The Finance Officer will work closely with the Director of Finance to achieve good segregation of duty.  Initially working from home, this role would suit someone who is qualified or working towards a qualification in accounting and who ideally has some experience working within the charitable sector. You will have experience of working with accounting and CRM software (the charity currently uses ‘myfundaccounting’  and eTapestry), have excellent IT, communication and interpersonnel skills. 

The ideal candidate would be interested in taking on additional finance responsibilities as the charity continues to grow in the years ahead. 

To apply  download and complete the application form and equal opportunities form.  Please note that curriculum vitae will not be accepted. 

The closing date for applications is midnight on Sunday 18th October 2020*

*Please note that we will be accepting applications on a rolling basis for this position and the job advert may be withdrawn before the closing date if a suitable candidate is found.

Interviews will be held via Zoom during October 2020.

Only those with the right to work in the UK will be considered for this position.

Dandelion Time is an equal opportunity employer and values diversity. Applications from all sectors of the community are actively encouraged.  If you have any questions regarding the role, you have a disability or require additional support, please contact us 

We are looking for an Office Manager to be the key person of the organisation's central operations, providing an effective administrative support function at our offices. You will need to be proactive, systematic and solutions focused, have two years administrative experience, be literate, numerate and have good IT skills and the ability to provide a high quality,professional service to our clients and the beneficiaries we support. Excellent communication and negotiation skills, a willingness to explore new ideas and approaches, learn new skills and take on new challenges is essential. Experience of working in a growing charity or income-generating organisation in the sector, and direct exposure to and knowledge of the needs of the Latin American communities and the charity sector will be distinct advantages.

The post is part-time, 28 hours per week over four days. Flexible working arrangements may be available and you will occasionally be available on evenings or weekends.

How to apply

If you are interested in joining our team, please visit the Job vacancies section on our website and submit your completed application and monitoring forms by the 6th of October 2020.

Interviews will be held on Thursday 15th of October 2020

We may receive a large number of applications and unfortunately we may not be able to reply to everyone. If you do not hear from us five days after the deadline, please assume you have not been shortlisted. We wish you good luck.

We welcome applicants for all age groups, backgrounds and genders. We are a London Living Wage Employer.

The Post holder will have day-to-day responsibility for the organisation’s finances and in providing timely financial

information to the CEO, staff team and Trustees whilst ensuring all financial and compliance requirements are met.

You will have appropriate finance qualifications (ACCA, CIMA, AAT) and experience and be confident leading the

finance function and a number of income sources.