Do you want to help build a world where everyone feels part of a community? 

Do you have experience in administrative, customer-facing roles?

Are you an organised, detail-oriented person?

If you answered yes to all of the above, this could be the role for you!
 

We’re looking for a community administrator with strong communication and interpersonal skills, excellent attention to detail and experience in customer service or other customer- or client-facing roles. The community administrator works closely with the Delivery Manager and our service delivery teams to ensure our community centre is a well-used resource.  

This part-time post plays a vital role in providing administrative assistance regarding our venue bookings, record keeping, key holding and facilities use. It is an exciting opportunity to support us to deliver our strategy by maintaining strong positive relationships with the community we support and wider partners in the area. This post will act as point of contact for venue hire queries as well as coordinate the out-of-hours cleaning and keyholding.

Therefore, the successful candidate will have experience in administration and record-keeping. If you are organised, personable and able to multi-task, this is a fantastic opportunity for you.

What we do

Time & Talents is a lively, busy community centre in the heart of Rotherhithe, London SE16.  Set in a leafy heritage building, and ‘T&T2’, our second venue in Surrey Quays Shopping Centre, we offer something for everyone. With a history of 134 years of supporting people of all ages in Rotherhithe and Bermondsey, we bring people together for mutual support, fun and friendship, with a wide range of services and activities for older people and other adults, along with children and families’ programmes and a range of volunteering projects.  We are at an exciting stage of development. Our income has grown substantially in recent years and this growth has enabled us to develop our programmes and activities to reduce loneliness and social isolation in the local community by supporting more older adults, children and families.

The role

In this role, your responsibilities will include:

• Venue bookings administrator, communicating and managing hirings
• Records keeping, including basic finance tasks
• General point of contact regarding building use, monitoring and responding to queries
• Line managing the two cleaning / keyholding sessional workers
• Some out-of-hours opening/closing of the building (by arrangement)
• Marketing and outreach, including social media and our wordpress website

About you

You are passionate about the power of community to connect and support people, and you like to work in collaboration with others.  You are methodical with demonstrable experience in administration or a customer-facing role, particularly able to show administrative experience including managing records or database entries. You’re flexible, accountable, take responsibility, are highly organised and skilled in multitasking and balancing priorities. 

About us

We are an energetic, experienced, and passionate team of 17, with a strong sense of shared purpose and a lively sense of humour. You’ll have the chance to make a big contribution to a growing, ambitious and innovative organisation which has doubled its reach and impact in recent years.

This role is full time, with flexibility for regular evening and occasional weekend working.

Time & Talents is wholly committed to inclusion and diversity, and to building a culture and environment where everyone is appreciated for the unique person that they are. We actively encourage applications from a broad range of backgrounds and experiences.

If you would like an informal chat about the job, please email:  recruitment @ timeandtalents . org . uk  (without the spaces) with your phone number and a suitable time for us to call.

The closing date is 09.00 on Monday 15th November; interviews the weeks commencing 22nd and 29th November

TO APPLY: All applications to be submitted online via CharityJob. Send a CV and a cover letter of no more than two sides of A4, explaining why you want the job and how your experience relates to the job description and person specification.

IMPORTANT: We’ll use cover letters to assess applications alongside CVs. Please ensure you take the time to include a well-written cover letter as detailed above. We won’t assess applications without one.

COVID-19: the safety and wellbeing of our current and future employees remains a top priority, therefore while interviews are planned to be in-person, they will be conducted remotely by video if necessary.

The Abbey Community Association is a charity operating out of a large community centre and hub in the heart of south Westminster, bringing together local people and organisations to address local community needs.

We are recruiting for three part-time posts as part of our Women Off to Work (WOW) programme funded by The National Lottery Community Fund. Through this programme, we have developed a holistic training and "into-work" programme for women in south Westminster, and neighbouring areas, particularly those of Muslim and Arabic-speaking backgrounds. We will deliver life and vocational skills training, wellbeing and general employability support through work experience placements, internships, job brokerage and practical advice on employment and self-employment. We provide women with opportunities to gain formal and accredited training qualifications and provide support with tailored into work action plans.

The Programme Administrator will support the WOW team in the successful delivery of this important programme.

We have a vacancy for a Team Administrator with specialism in Governance to join us on a full time permanent basis.

The role of Team Administrator – Governance is designed to provide professional and high-quality support to our nine key governance forums and trustee meetings.

The role includes organising meetings, issuing meeting invites and being the point of contact for queries from external stakeholders/partners. A large proportion of the job is taking and drafting minutes, reviewing  the drafts with the Chair of the respective governance meeting, distributing the minutes to governance meeting members / trustees and following up on key actions arising in readiness for the subsequent meeting.

Another important aspect of this specialism is to act as the point of contact for our key stakeholders and trustees including head teachers and governors of our Church schools and representative of our multi-academy trusts.

It should be noted that many of the meetings take place outside of normal office hours, so some flexibility will be required for evening or very occasional weekend meetings.

We welcome applications from all suitable candidates including those independent of the church, and for clarification, this role does not carry a Genuine Occupational Requirement to be a Christian or person of faith.

To the successful candidate, we offer a salary which is competitive within the charity sector, a very generous non-contributory pension scheme, and a modern open plan office environment with free onsite parking for when you are not working flexibly from home.

If you feel excited about being part of this team, have extensive administration experience (particularly in detailed and accurate minute taking), work with an efficient and organised style delivering a confidential and professional service, we would very much welcome an application from you.

The full role details including job description and person specification can be found in the attached application pack. There is also contact details for the line manager of the role, Mia Elliott, Office & Facilities Manager, who would be delighted to answer any questions you may have.

Your application should consist of a completed application form and supporting statement (no more than two sides of A4) detailing your reasons for applying, what you can bring to the post and how you meet its requirements.

The closing date for receipt of applications is Midnight on 31 October 2021 and the application should be sent by email - details of the address are in the pack and at the end of the application form.

We look forward to hearing from you!

North Paddington Food Bank (NPFB) seeks to provide food, essentials, advice and support to people and households experiencing crisis and hardship in North Westminster, as well as parts of Kensington and Chelsea and Brent. We want to develop the most effective, accessible and adaptable approaches possible to provide the help that people need in an environment that is welcoming and supportive. 

NPFB is seeking an Office and Finance Administrator to provide support to the Head of Foodbank and Admin and Customer Support team. The post holder will work closely with the Admin team to process customer referrals and answer inquiries by phone and email. They will also be responsible for keeping our spending records up to date, and issuing basic financial reports as required. Some PA duties to the Head of Foodbank may also be required.

The ideal candidate will be highly organised, efficient, with strong attention to detail. Our work environment is collaborative and flexible, and candidates should enjoy working in a small team environment. An understanding of the needs and issues facing the diverse community of North Westminster is desirable. Please see the attached Job Description for more detailed information about the role. 

PURPOSE OF ROLE

Working closely with the Fundraising Management Team to support the team in achieving their shared objectives by enabling the development and execution of creative fundraising programmes and communications across all Premier platforms. With the overall aim of building the profile of the charity and increasing the supporter base for revenue generation.

This key role will be responsible for enabling the team to deliver tailored communication plans and share engaging fundraising collateral as part of our engagement strategies to build relationships and promote income generation from new audiences and potential donor groups.

The position holder will work cross departments with the Marketing and Database teams on a regular basis, as well as being the lead contact for external mailing houses.

MAIN DUTIES AND RESPONSIBILITIES

Project coordination of Leap of Faith project

• Working with the Project Lead on a regular basis to provide all elements of project support, listed below.
• Event Management of both online events such as webinars and Zoom meetings, and physical events including VIP dinners, committee meetings and info sharing events
• Supporting individual fundraisers in their relationship management which could include copy writing, preparation of written communications, pulling info from our fundraising database, sharing resources or helping to manage the donor journey through updating tracking spreadsheets and fundraising records
• Responsibility for coordinating the Communications programme which will include email communications, mailings and online events
• Meeting management, to include note taking and helping to drive forward actions
• Acting as point of contact for Project Volunteers
• Conduct desk-based research to help qualify existing and new contacts

Coordination of the Major Donor programme

• Working with the Director of Fundraising to deliver the monthly Communications programme for the MD Pledge programme, which will include Pledge Renewals, monthly e-comms, event invites and the occasional postal mail outs
• This will also involve cross departmental working

Direct Mail

• Working with the Director of Fundraising, to manage the administrative side of the monthly Direct Mail programme and Voice of Hope quarterly mailings, helping to ensure that appeals are delivered within the agreed time
• Gathering information required for direct mail appeal from internal stakeholders within process when necessary
• Act as main point of contact for designer/printer once strategy has been signed off
• Edit and proof copy, working with the Fundraising Management Team and coordinate sign off in a timely way
• Management of scheduling of appeal mailings, internal and with the mailing house
• Sign off print proofs from mailing house

Regional Fundraising

• Provide administrative support to regionally based team members, including the Director of Support in Scotland and Northern Ireland
• This could involve coordinating occasional mailings, gathering information or appointment setting and updating RE records/tracking spreadsheets

To undertake any other reasonable tasks as required by the Director of Fundraising

QUALIFICATIONS AND EXPERIENCE

• Degree educated
• 5+ years of good demonstrable experience in project management, coordination of complex administration processes and/or external facing client management
• Experience in fundraising (desirable but not essential)
• Professional qualification in fundraising (desirable but not essential)
• Experience of providing team support (essential)
• An understanding of media and web (desirable but not essential)
• Experience of working in a busy, high pressured environment

ABILITIES & SKILLS

• Excellent attention to detail
• Organised, efficient and good written communication skills
• Confident and assertive in managing processes
• Ability to use databases and finance systems after training, proficient use of Microsoft Suite
• Ability to handle and own multiple projects
• Pro-active and show initiative
• Team player with an ability to work in a flexible and collaborative way

PERSONAL QUALITIES

• The post-holder will work within a Christian environment and therefore it will be necessary for the post-holder to have sympathy and understanding for the Christian faith and its values, and be in able to work within the ethos of our organisational aims.

You will be joining PEAS at an exciting time as we move into implementing our new ambitious strategy, PEAS 2022-2026 – Growing PEAS schools. Supporting all schools. During this period we will grow our school networks to double their size, launch in a third country and expand our wider impact by strengthening education systems.

As Finance and People Administrator, you will be a key support to the UK Finance Manager in delivering strong financial management objectives, whilst ensuring the effective functioning of the UK team. You will support the People and Culture Lead in HR and governance to ensure that we have the right systems to support our people and organisation.  

To be successful in this role, we are looking for an individual who is a go-getter, has experience in finance administration and strong people skills. This is a great role for an individual who is looking for a dynamic role to take lead in.

We welcome applicants from varied backgrounds, you do not necessarily need to have a financial qualification but must have experience who is strong with numbers, a keen eye for detail, numerate, and a quick learner. We also offer flexibility in working patterns. We offer a blended style of working with 3 days working remotely from your home and up to 2 days a week in our office in London (currently based in Borough)

If you are excited by the opportunity of the role at PEAS and have the experience and skills we are looking for, please read the full candidate pack and follow the link to apply. 

• Are you looking to work with a nationally recognised community charity based in London?
• Do you like working with data and have strong Excel skills?
• Do you like supporting and training people on data administration?

Oasis Community Partnerships is a charity supporting young people and their families in England. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full potential.

An opportunity has arisen for an organised and experienced Finance & Data Administrator who is confident to finance support two of our Hub and Data administration to all of our Hubs.  It is a busy and varied role, but a great opportunity to gain valuable experience in the charity sector.

This key administrative role requires the successful candidate to:

• provide administration and finance support to our community hub in Hadley, Enfield.
• provide finance administration support to our preschool in Coulsdon, South London, sometimes on-site.
• support the implementation of the EVIDE Impact data tracker nationally.

To do this job well, you will need:

• A high standard of computer skills, including data and Excel manipulation
• A strong team spirit and willingness to help others with data and finance via Teams
• Excellent organisational, prioritisation and analytical skills
• Flexibility and a willingness and ability to travel occasionally within Greater London.

 In return, Oasis can offer:

• Flexible working practices and family friendly policies.
• A supportive network and family of staff in a motivating working environment.
• A non-contributory defined benefit pension scheme with 7% Employer contributions.
• 25 days holiday per year (plus Bank Holiday), rising to 30 days after 2 years of service.

To request a job information pack, please go to the Oasis UK Charity website, or click on the documents on this page.  Please note that CVs alone will not be accepted. 

Completed applications should be submitted by Midday Monday 8th November 2021.

Interviews will be held on Monday 15th November 2021.

We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.  Applicants must be able to prove their right to work in the UK. Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.  We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.

 Oasis supports Equal Opportunities Employment

Project Administrator

Part Time - 21 hours per week

£19,704 to £22,605, pro-rata, per annum

Fixed term until 31st December 2023

Closing date: noon Monday 1st November 2021

Interview date: Thursday 11th November 2021, via Zoom

The Diocese of Manchester is the Church of England in Bolton, Bury, Leigh, Manchester, Oldham, Rochdale, Salford, and parts of Rossendale, Stockport, Tameside and Trafford. To find out more about the unique make-up of the diocese and its diverse activities, please visit our website.

We are seeking a well-organised, adaptable and professional administrator to join our Strategy team.  The successful candidate will work closely with the Strategic Programme Director providing a wide range of administrative support for the effective governance and delivery of funded projects.

The post holder will be experienced in office administration and able to prioritise their work, with good attention to detail and excellent IT and minute-taking skills.  They should be comfortable dealing with a diverse range of people, including clergy, laity and other members of the diocese.

Although experience of working within the Church of England is not required, the post holder should be sympathetic to the aims and values of the Church.

The role is based at Church House, 90 Deansgate, Manchester M3 2GH.  However, there is the possibility of a move to Bury in 2023.

Benefits include generous annual leave: 22 days plus public holidays and 3 additional allotted days.  This rises to 25 days after 12 months’ service.  There is automatic enrolment into a Church Worker’s pension scheme and the support services of the Employee Assistance Programme.

Please click the APPLY button for application form.  Full job description/person specification are attached below.

Job Description 

Job Title: Team administrator (Part-time 0.4 FTE)

Reports to: Office Services Manager 

Location: Quantum House, 22 – 24 Red Lion Court, Fleet Street, London, EC4A 3EB. Open to flexibility on location provided able to attend offices in London on a regular basis. 

Purpose: The Team administrator will work to ensure the smooth running of the office and the charity’s programmes, taking responsibility for the IT equipment and logistics of the work, including arranging interviews and travel; supporting and maintaining information systems and documentation; managing basic electronic mailbox and distribute / action requests accordingly.

Remuneration: £21k - £25k per annum pro-rata

Additional Terms: 30 days paid holiday pro rata, exclusive of Statutory Holiday plus competitive pension scheme and a volunteering allowance of up to 5 days. Additional family friendly benefits including enhancements to Statutory Payments.

Appointment Terms:  Permanent role 

Key Responsibilities:

• Supporting the Office Services Manager with office activities.
• Building / utility management - undertake office facilities management including: security access, office maintenance matters and liaising with the reception and cleaners
• Organisation of office infrastructure / IT resources and telecommunications support for all office equipment
• Responsible for all front of house duties i.e., receiving visitors for meetings, providing refreshments and assisting with their pre-meeting requirements on the day, liaising with building management reception
• Resolve queries and concerns efficiently and effectively
• Working in collaboration with the Office Services Manager to support with HR, Finance, and office management core duties.
• Working with the charity’s online HR and expenses systems, recording absences, organising DBS checks, and supporting with company credit card reconciliation
• Execute credit card disbursements by verifying requisitions
• Assist with the coding of finance documentation as necessary
• Support the Office Service Manager with the monthly pay run processes
• Support logistic activities and projects e.g. support any office relocation, despatching and receiving couriering activities, etc.
• Troubleshoot digital technology queries and booking repairs for ICT equipment
• Processing all incoming and outgoing mail (including the despatch of programme related materials to volunteers where necessary) and maintain post log
• Arranging appointments and interviews, booking meeting rooms, travel, courier, and other facilities
• Keeping the office well stocked and organised with the necessary stationary, refreshments, and furniture
• Carry out all associated administrative duties including filing, scanning, and archiving
• Represent the Charity at stakeholder events
• Take on additional ad hoc task according with charity projects and activities

Team Administrator Position Requirements

• You will need to have a minimum of 2 years' experience in an administration role.
• Candidates must have excellent customer service skills, be confident and have a polite telephone manner.
• Advanced knowledge in the use of Microsoft Office especially Word and Excel
• You must have a strong ability to work to tight deadlines, be hard working, focussed and have strong attention to detail.
• Present a positive, professional image of the charity at all times
• Accepts responsibility and takes ownership of their work
• Works well under pressure, focused and results driven
• Strong organisational abilities
• Be a quick learner who succeeds when multitasking
• Adaptable and flexible
• High level of discretion

Application process 

The Education and Employers charity values having a diverse workforce.  We are committed to equality of opportunity and welcome applications from individuals from all backgrounds. We offer a range of inclusive employment and family friendly policies as well as flexible working arrangements in order to support staff from different backgrounds.  

The closing date for applications is 5pm on Tuesday 26th October, 2021.Interviews will take place online in the week beginning 1st November. 

Please send a covering letter and CV setting out your interest and suitability for the role.

Please note we will only consider applications with both a CV and covering letter and applications will only be accepted from those with the right to work in the UK with a valid passport/visa.  

  

Applications from recruitment agencies will not be considered under any circumstances.  

  

The Charity is fully committed to safeguarding those in our care. We plan our recruitment processes to ensure effective timelines for any required vetting processes such as enhanced DBS, qualification, reference and identity checks. The Charity also ensures that each staff member is appropriately trained for their duties with a comprehensive induction process on commencement.  

About the Education and Employers charity 

Education and Employers is an independent UK based charity launched in 2009 with the vision of “providing children and young people with the inspiration, motivation, knowledge, skills and opportunities they need to help them achieve their potential”. It aims to achieve this by working with schools, employers, the national bodies that represent them and a wide range of other partners including the government and third sector organisations. The charity also works with partners internationally – more details here. 

The charity runs Inspiring the Future, a free service which uses innovative match-making technology to connect volunteers with state schools and colleges, quickly, simply and at scale. Schools can very easily search a massive database of willing volunteers, filter against a wide range of criteria – e.g. subject, sector, career route and send them a message. It enables young people, wherever they live, whichever school they attend, the opportunity to meet people from a wide range of backgrounds doing jobs from across the whole world of work. 

Nearly 65,000 people have already volunteered in the UK - people from all levels: apprentices to CEOs and all sectors: apps designers to zoologists and over 80% of English secondary schools have registered. People can volunteer from an hour a year in a local primary or secondary school to chat informally about their job and career route, take part in career speed networking session, give careers insights, provide mock interviews or feedback on CVs through to serving as a governor or trustee.  There is also the opportunity to link up with schools for workplace visits, job shadowing and mentoring. 

Inspiring the Future operates on a technology platform kindly developed in partnership with Deloitte, Salesforce and Ordnance Survey. It allows the charity to run national campaigns such as Inspiring Women and others focused on specific geographic areas or economic sectors such as engineering, science, health and arts and culture. The campaigns have secured high profile support across government, business and teacher associations and ongoing corporate partnerships including our lead corporate partner Bank of America. 

In partnership with the National Association of Head Teachers the charity has developed a version for primary schools called Primary Futures and over 4,500 primaries have already signed up. To see a short clip on how it works please click here.  All campaigns run through Inspiring the Future share a common objective: to broaden young people’s horizons, raise their aspirations and show them the range of opportunities and careers routes e.g. apprenticeships and university open to them. Over 2 million interactions between young people and volunteers from the world of work have already taken place. 

The charity runs Inspiring Governance the free governor recruitment and support service. This Department for Education funded service aims to get highly skilled volunteers to serve as governors in some of the most disadvantaged schools in England and in so doing help raise educational achievement. 

Since the Charity’s launch it has sought to understand what difference employer engagement in education makes to young people and the economy. It works with academics and researchers from around the world and its own research is regularly cited by government and international organisations like the OECD. The research, which has informed and influenced a range of government policies, shows that employer engagement helps improve social mobility, reduces the likelihood of young people becoming NEET (not in education, employment of training), increases the amount they earn in adult life, helps them make better informed career choices and leads to improvements in educational attainment. 

NCT is the UK’s largest charity for parents, serving 150,000 new families each year face to face and many more online.  Our vision is of a world in which no parent is isolated and all parents are supported to build a strong society.  Our mission is the support parents through the first thousands days, to have the best possible experience of pregnancy, birth and early parenthoods.  We do this through sharing knowledge, creating networks and harnessing voices. 

We are looking for enthusiastic and dedicated people who share our vision and values. You do not have to be a parent to share this vision and working for the NCT is a rewarding experience. It gives you the opportunity to apply your experience and expertise to help enrich the lives of thousands of parents in the UK. It offers you the opportunity to develop valuable skills and gain insight into working for a charity in the not-for-profit sector. NCT is committed to positive organisational culture, productive workplace and work-life balance that respects the individual.

We are looking for a Finance and Payroll Administrator to become part of the finance team in Bristol, a team of 7 people.  You will maintain and manage the payroll administration and other areas of the finance transactions team.  You will work with the HR team to prepare the payroll for review, being responsible for ensuring all changes are input accurately and staff are paid on time. You will manage areas within the transactions team; maintaining the bank reconciliation on a regular basis, preparing sales invoices, ensuring receipts are paid promptly and ensuring all payments are included in the trading company.  This is a varied role with a number of responsibilities spread across the month for variety.

Although advertised as a permanent role, we are open to flexible arrangements and this role might suit someone working shorter days. 

We will short list throughout the application process and reserve the right to close the application process early, so if you feel you are the right candidate for the role then please apply now! 

Further details of this role can be found in the Job Description.

To apply please supply a copy of your CV and upload a supporting statement of no more than one side of A4, where prompted, outlining your suitability for the role.

Please note NCT will not be using an agency for this role.

Closing Date: midnight 7th July 2019

Administrator

Small, established charity seeking an experienced Administrator to join our team! This is a part-time role (16 hours/2 days per week), based in our office at the Oval (SW9 6BG). The Administrator is responsible for all the charity’s administration at an organisational level, with significant financial administration responsibilities and responsibilities relating to the administration of aspects of our project delivery and fundraising. The Administrator has additional responsibilities for fulfilling the charity’s governance needs and ensuring the organisation and its team members are compliant with the charity’s policies. The Administrator will work closely with the Director, the Trustees and all the friendly team, as well as linking with freelance contractors and volunteers.

The successful candidate will have proven administration experience and have a particular interest in financial administration.  We are seeking someone who is proficient in MS Office, and has strong organisational and problem-solving skills. A charitable mindset and strong communication skills (both verbal and written) are also important.

Please see the Job Description and Person Specification for full details.

The starting salary is £24,000 pro rata, which includes 6 weeks’ paid holiday.

You’ve got proven administration experience and you’re a good team player with a flexible approach. All you need is the perfect environment to put your skills to great use. Welcome to Richmond Fellowship as a Female Administrator.

Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone. 

Right now our Supported Housing service in Manchester is looking for someone like you to support the people who use our services to maintain their tenancy and independence in the community. Not only are we committed to putting them at the heart of everything we do, we recognise they should be involved in decisions that affect their future too. You are enthusiastic and keen to develop, you’ve got good communication skills and a professional telephone manner as well as experience of completing financial returns/ records. It goes without saying that you have strong IT skills and are able to prioritise a busy workload and work to deadlines.

You will work with the Service Manager to assist in the processing of referrals and returns for commissioners. In addition to this you will be expected to liaise with Housing Benefit departments and Local Authority finance teams.

The salary for this role is £18,149.00 pro rata per annum.

This is a permanent role and will require the post-holder to work on a part time basis of 15 hours per week.

Working hours are between 9am and 5pm.

Due to the nature of the service, we are seeking a female Administrator. The Equality Act 2010, Schedule 9, Part 1, Paragraph 1 applies to this post.

Recovery Focus is committed to working towards equal opportunities and we select staff solely on merit irrespective of race, colour, national or ethnic origin, gender, sexual orientation, marital status, age, social class, religious belief, disability or history of mental health or addiction problems. If you need support to apply for the role or adaptions at interview please contact the recruitment team to discuss.

It is a mandatory requirement of the application process for this post that candidates submit a CV and Supporting Statement, thus only candidates that provide this, and who meet the essential criteria within the person specification, will be considered for an interview.

So, are you ready to take on this rewarding role that comes with some really great benefits?

Closing Date: 22 October 2021 (We reserve the right to close vacancies before the specified closing date, should a large number of applications be received).

Human Rights at Sea are looking for an experienced, talented administrator to help us end human rights abuses at sea. 

About Us 

Established in 2014, Human Rights at Sea is a leading UK-based international NGO with a singular vision to end human rights abuse at sea based on its founding principle that human rights apply at sea, as they do on land. 

We are a UK-registered Charitable Incorporated Organisation (CIO) with growing international reach and influence. We are deeply committed to upholding human rights protections at sea and developing effective routes to social justice by acting as a global catalyst for collaborative change through our research, advocacy, investigation, and transformative initiatives. We operate in a high-tempo environment, mostly remote, and we work with, and across state, commercial, academic, and civil society entities, frequently at the highest levels. 

We are now looking to increase our internal efficiency and capacity by recruiting an administrator to join us on a part time basis.

Your Package

·Salary of between £20,000 and £28,500 (full time equivalent)

·25 hours working week (ideally worked over 5 days)

·Pension scheme 

·30 days’ holiday (pro rata) 

·Death in Service insurance 

This is an exceptional opportunity for a highly capable administration professional with broad and practical experience supporting individuals and team who operate in a fast-paced, high-pressured environment with resilience. 

Yours will be a crucial role in support the organisation to achieve its aims and ambitions. 

The Role 

As Administrator you will support the Senior Leadership Team (SLT) by providing high-quality, efficient administrative support. The role requires flexibility, discretion,commitment and consistent attention to detail.

We operate at very senior levels internationally and you must be both comfortable and confident in supporting this. 

The ideal candidate will be highly organised, efficient, discreet, and proactive. A sense of humour and a resilient character is essential for the issues and topics that we cover.

Some of the typical tasks that you will be expected to perform are as below, but it is important to note that as we operate in a fast-paced environment and there will be other tasks you will be asked to take on and deliver to the highest standards. You will need to have the ability to rapidly reprioritise and shift focus. 

Diary Management 

• Arranging meetings with internal and external stakeholders (nationally and internationally) 
• Making bookings and arranging travel and accommodation as required 
• Ensuring members of the SLT are fully prepared and supported for meetings 
• Track attendance and apologies at meetings 
• Circulate papers
• Take minutes of meetings and track action items with identified staff and trustees 

Incoming Enquires 

• Processing incoming email and telephone enquiries 
• Making appropriate replies to the extent authorised 
• Making interim replies as required 

Document Preparation 

• Producing documents (emails, letters, reports, etc) from notes or instructions 
• Maintaining currency of master documents and templates 
• Typing documents (emails, letters, reports, etc) from audio dictation 
• Editing and refining emails, documents and presentations

Task Management 

• Tracking action items and progress against them for SLT members 
• Prompting SLT members of upcoming deadlines and requirements 

Admin systems 

• Setting up and maintaining filing systems and records 
• Maintaining version control of files
• Retrieval of files and documents as required

Finance 

• Entry of expenditure and income into finance system (mostly automated) 
• Preparing payments for authorisation 
• Liaise with accountants as necessary

About You 

To be considered as Administrator, you will need: 

Demonstrable Experience:

• Experience in an administration/executive assistant/personal assistant role in a highly pressurised environment requiring tact, judgement, and discretion in handling internal and external contacts, documents, and external stakeholder engagement
• Experience of working remotely and supporting a team who operate remotely 
• Experience of complex diary management, research and booking of travel and accommodation
• Experience of successfully working with senior management
• Experience of audio typing
• Experience of minute taking

Knowledge:

• High standard of literacy and numeracy
• Expert level in the use of Microsoft Outlook, Word and SharePoint
• Intermediate level in the use of Microsoft Excel and PowerPoint
• Good working knowledge of a range of IT programmes and systems 
• Financial management and book-keeping (desirable)
• Shorthand skills (desirable)

Skills: 

• Loyalty
• Excellent organisational skills, ability to multi-task and organise others
• Excellent communication skills, both verbal and written, and ability to professionally represent the organisation 
• Ability to work under pressure and be flexible as part of a small team
• Attention to detail and deadlines
• Ability to think ahead and anticipate needs before they arise
• Ability to exercise discretion in dealing with confidential or sensitive matters
• Confident and able to work on own initiative without supervision
• Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances
• Ability to prioritise and manage own workload amid conflicting demands and busy work periods
• Ability to filter information and assess priorities
• Ability to acknowledge mistakes, learn lessons, and rapidly move on
• Willingness to undertake training as required

Other:

• Attendance when required at physical meetings (though we are a largely a virtual organisation we recognise that it is important to have face-to-face contact at times)
• Potential foreign travel (short periods, as required and as agreed)

To apply for this role, please send an up to date CV with cover letter explaining how you meet the experience and knowledge requirements for this post.

I am delighted to be working with an amazing international membership organisation is search of an outstanding Administrator. This non-governmental organisation promotes the improvement of dermatological care, education and science across the world. The mission of the organisation is to increase awareness, cooperation and communication within the specific global community to promote high quality education, clinical care, research and innovation that will improve health globally.

Job Description:
This post offers the opportunity to work with the organisations global board, membership and staff team to provide excellent administrative support to further their strategic objectives. The role encompasses a broad range of tasks including general office administration, organising meetings, supporting committees, membership and financial administration.

Principal Duties and Responsibilities:
General office administration
Establish and maintain office systems and administrative procedures and ensure the office handbook and procedures are kept up to date for the benefit of staff and volunteers
Maintain and develop electronic and paper storage systems, including day-to-day filing and archiving of files and papers as necessary
Liaise with suppliers and contractors, including stationery, couriers and mailing houses
Liaise with staff regarding IT support, meetings organisation and other areas as required. (They will be moving to a new office space in due course therefore assist in the search for new premises and support with the move).
Respond in a positive, helpful and tactful manner to general email and telephone communications and take action as required
Provide diary and administrative support to the Executive Director
Ensure that team planning systems (e.g. Monday.com) are periodically reviewed and updated or archived as necessary.

Finance and Fundraising:
Finances are outsourced to a financial management company, but some financial administration is undertaken in-house.
Undertake financial administration, process invoices, and ensure that, on a monthly basis, all relevant documentation is coded and provided to the financial management company in an accurate and timely manner
File documentation as required
Meetings and events:
Work closely with colleagues to assist with the logistics of organising board meetings and other meetings. Prepare agendas and papers, organise hotel/meeting rooms and flight bookings and hospitality, take notes, produce minutes and monitor achievement of actions
Coordinate monthly and annual team planning meetings and team building events.

Ensure that actions are followed up:
Assist with the administration of some Board and committee conference calls. Prepare agendas, take minutes and take appropriate follow up actions
Set up and provide administrative and technical support for meetings and conference calls with external stakeholders and partners as well as current and potential funders

Skills and experience:
Relevant professional experience including demonstrable good level of administrative skills and experience
Exceptional attention to detail, accuracy and numeracy skills
Strong IT skills and competencies including good knowledge of databases and Microsoft Office, including Word, Outlook, Excel, PowerPoint, Internet Explorer/Chrome
Excellent written and verbal communication skills, with the ability to provide comprehensive information with tact, clarity and attention to the organisations tone and formatting
Clarity of expression in speaking and writing, to include communication with people for whom English is a second language
Some experience with writing for and updating websites and an aptitude for working with IT systems would be desirable. Experience using Mailchimp, Google Analytics and a CRM system (in particular CiviCRM) would be an advantage
Some experience in a health-related non-governmental organisation and/or working internationally would be desirable

If you have the above skills and experience and are immediately available, please apply online today!