This role has been created to support Prism the Gift Fund's growing team with general office administration as well as data processing and other financial administrative tasks. Prism is a talented team of exceptional colleagues who are professional, dynamic and hard working.

WHO WE ARE

Prism the Gift Fund (Prism) increases giving to charity by offering a personal service to those donating large sums of money. We are an entrepreneurial and dynamic charity, working with high net worth individuals, foundations and groups of donors to administer their charitable giving. Our growing team is a talented team of exceptional colleagues who are professional, dynamic and hard working and we’re proud to be one of the Escape 100: Best companies to escape to in 2019! We also won the Luxury Briefing Award for Best Philanthropy Offering this year and the MPF Award for Management Excellence 2018 for ‘Best Philanthropy Engagement’.

Prism the Gift Fund is a UK registered charity, and company limited by guarantee in England and Wales. Our mission is to increase the flow of funds into the charitable sector which we deliver through 2 key offerings:

• Donor Advised Fund (DAF) services to HNW / UHNW individuals & families who channel their national and international philanthropy through Prism the Gift Fund as a time, cost, and tax effective alternative to one’s own grant making foundation.

•  Collective Fund services - charitable, finance, and governance infrastructure - to groups who want to create brands or projects of a charitable nature under the auspices of Prism the Gift Fund. The Collective enters into a relationship with Prism, benefiting from our charitable expertise and where we provide the administration, due diligence and disbursement of the funds raised in their name.

Both of the charity's service offerings have increased exponentially in popularity over the last five years, with Prism's income and grant making to charities around the world last year being in excess of £45m and £25m respectively.

KEY RESPONSIBILITIES

· Maintenance of office systems including answering the telephone and re-directing calls, filing, meeting and     greeting clients, collecting and managing incoming post and drafting timely replies to incoming correspondence

· Act as a first point of contact for the office and support Relationship Managers with responding to general enquiries from individuals, organisations and other stakeholders

· Provide administrative support to Relationship Managers

· Liaise with and support our internal team to ensure all donations are processed and recorded efficiently

· Work with the Collective Fund team to capture relevant account management information

· Ensure thank-you letters are drafted and sent to donors

· Support and deliver other projects and tasks in line with developing your skills and experience

CANDIDATE

· Minimum Maths and English GCSE at grade C or above

· Previous work experience essential

· Excellent organisation and administration skills

· Strong oral and written communication skills

· Strong numerical skills

· Highly proficient in Word, Excel, PowerPoint and databases

· Professional interpersonal and communication skills to a wide range of people at all levels of situations on

 the phone, face to face and in writing, for engagement with staff, Trustees and external contacts

· Since the successful candidate will be communicating with clients on a regular basis, a proficiency in both written and spoken English is necessary.

· Able to prioritise a varied and fast paced workload

· Able to make judgement as to when to take the initiative

·     Passionate and interested in the Charity Sector

WORKING HOURS: 9.00 – 17.30, Monday to Friday with an hour for lunch.

This an exciting opportunity for an organised, part time Fundraising and Communications Administrator to join our amazing charity, which exists to provide children from disadvantaged backgrounds with a wonderful week of mud-and-magic in the British countryside.

It’s a great time to join Farms for City Children. We already support thousands of children across England and Wales every year and our new strategic direction will see us grow further, reaching more children who deserve a discovery filled week-in-wellies.

About the Role

We are looking for a first class administrator with strong database management experience to join our Exeter based fundraising team as we embark on a period of growth and development.

Working within an expanding and varied department (between 20 and 30 hours per week), you’ll undertake a diverse range of tasks to support our fundraisers as they concentrate their efforts on generating income.  You will maintain the fundraising database to ensure it is up to date and that the records for all supporters are accurate and consistent. You will prepare and administer correspondence to ensure excellent supporter care, manage mailings that include applying database queries for data extraction, mails merges and printing. There will also be the opportunity to assist in the planning and implementation of internal fundraising events as well as supporting volunteers who put on in-aid of events or participate in third-party challenge events.

About You

This role requires significant administration experience and a strong insight into building long-term donor loyalty by providing exceptional customer service. Your outstanding communication skills will be matched by strong database skills ensuring you can confidently record, maintain, report and analyse the charity’s supporter data and fundraising income.

Your interpersonal skills and collaborative approach will be pivotal to cultivation of external stakeholders and supporting the fundraising team.  

In order to succeed you will be highly motivated by the charity’s work with children, food, the countryside and farming; have an excellent working knowledge of CRM’s, Microsoft Word, Excel, and Outlook; strong attention to detail, producing work with a high level of accuracy. Excellent written and oral communication skills - particularly a welcoming telephone manner to provide excellent donor stewardship to supporters at all times, maintaining positive working relationships with donors in order to build lasting support. You will be adaptable and organised in prioritising workloads and work effectively to deadlines

What we Offer

In return you will receive a starting salary of between £19,000 and £20,500 (pro rata) and a range of benefits, which include:

• 25 days holiday plus statutory bank holidays (pro rata)
• 6% employer contribution to NEST pension scheme
• Employee Assistance Programme
• Dog friendly working environment on a farm in a beautiful location

Deadline for applications is 9am on Tuesday, 26 November 2019.

To apply please submit your CV and a supporting statement, outlining how your experience meets the criteria.

Interviews will be held on Tuesday 3rd December, at our Head Office near Exeter.

ABSOLUTELY NO AGENCIES – DIRECT RECRUITMENT ONLY

37.5 hours per week – the service operates between 8am and 6pm Monday to Friday, but actual working hours will be determined by the needs of the service

HMP Humber, East Yorkshire

Closing date: 6 December 2019 at 11.30pm

Do you have strong administration skills gained in a customer facing environment? Could you cope in a prison environment? Then join Shelter as an Administrator and help ensure the smooth running of our service that helps turn around often chaotic lives.

Shelter run an Integrated Through the Gate service in prisons, working closely with offenders and a range of other agencies to provide a holistic service that assesses individual need so that prisoners are fully supported up to and following release.

About the role

As Administrator you will provide full administrative and office management support to a busy team including allocating referrals, data entry and processing. Compiling performance reports and ensuring the team have the necessary forms and paperwork to do their job effectively will be key. You will also take responsibility for processing sensitive and confidential data on offenders and maintaining records as appropriate on the OASYS/CRC and Shelter case management systems.

About you

You’ve got office administration experience, gained working in a customer facing role, and experience of processing sensitive and confidential information and working with secure systems. A proven ability to support the financial process, including supporting management accounts, reviewing and monitoring transactions listings and variance reporting is required as are good typing skills and proficiency using Microsoft Office applications.

Benefits

We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme.

Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own.

To find out more about the role and the benefits of working for Shelter please visit our website.

Safeguarding is everyone’s business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.

At Shelter, we welcome and encourage applications from everyone regardless of age, disability, gender, ethnicity, religion and sexual orientation. We are facing diverse problems, so need diverse people to tackle them.

Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.

Reports to: Centre Director

Location: Totleigh Barton, Sheepwash, Beaworthy, Devon EX21 5NS

Hours: 30 hours per week over 4 days

Closing date: Monday 2nd December 2019, by 5pm

Our writing houses are the heart of Arvon, where our inspirational work with writers happens. We are looking for a highly-organised, self-motivated Administrator at Totleigh Barton, our writing house in Devon. Working as part of a small, friendly team, this person will be the first point of contact for members of the public, will handle enquiries and bookings and will keeping the office running efficiently. The Administrator will report to the Centre Director.

Please visit the Arvon website for further information and download the Job Information Pack and application forms via the links below. 

Administrator – Ilminster, Somerset
30 hours per week – days to be agreed with the candidate
Permanent Contract
Starting Salary £17,574 per annum (pro rata)

Shared Lives South West is a dynamic charity offering Shared Lives Services in the South West to people with a learning disability, mental health issues and older people through our network of approved Shared Lives carers.

We are looking for an Administrator to join our local office support team.

This post will be based at our Somerset office in Ilminster. We offer generous annual leave and ongoing training and development opportunities.

To apply, please select the apply button shown. 

The closing date for applications is 29th November 2019. Candidates will have to attend a shortlisting event on 9th December 2019 and then interviews will be held on 13th December 2019.

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency. 

Other organisations may call this role Office Administrator, Administrative Assistant, Office Assistant, Office Support Administrator, or Team Administrator.

Data Entry & Housing Administrator (Ref: DEHA-1019)

Salary: £21,375.64 per annum pro rata
Hours: Full time, 37 hours per week – part time optional, minimum of 21 hours per week

We are looking for a proactive person with a friendly can-do attitude to join our dynamic Supported Housing Team in this varied administrative post. Working alongside project and service managers, you will provide administrative support to the service, which supports adults with learning disabilities, promoting their independence and integration and thereby enabling them to become valued and participating members of the community in which they live. You will also be involved in assisting the Outreach Service in admin tasks such as Activity planning, rota coordination and any other tasks which may be required. 

The ideal candidate will have experience of developing and maintaining efficient administrative systems, as well as strong attention to detail and a commitment to delivering a consistently high quality of service. They will also have excellent numeracy and IT skills, and be comfortable working in a fast-paced environment with a varied workload and priorities.

This is an excellent opportunity to take a step up and build on your experience in the voluntary sector within a supportive and dynamic team, where your contribution and ideas will be highly valued and you will have the opportunity to make a real difference to a growing and innovative service. 

Candidates are strongly encouraged to read the full job description and background information before submitting their applications.

How to apply: Please submit your up to date CV along with a completed application form. We would also appreciate if you could complete a diversity monitoring form.

Internal applicants: If you are interested in this role, please submit an expression of interest that addresses the requirements of the person specification, by giving examples of how you meet each criteria to demonstrate your suitability for the post. We encourage you to draw on your experience from your existing role at Centre 404 and explain what skills you have gained from it that are relevant to this role.

Closing date: 17th November 2019
Interviews held on: Week commencing 18th November 2019

Centre 404 is dedicated to staff development and supervision and we will provide a detailed induction and on-going training and support. We are also committed to safeguarding and promoting the welfare of adults at risk and we are looking to recruit people who share these values. All offers of employment are subject to an enhanced DBS check, proof of eligibility to work in the UK and two satisfactory references.

We are dedicated to providing a meaningful and rewarding work environment, as well as offering a range of perks and benefits for our staff to enjoy.

Centre 404 is an equal opportunities employer and welcomes applications from all sections of the community. Charity ref number 299889

Simplified Recruitment is a Job Advertising Agency working on behalf of Centre 404. By applying for this position you are giving us permission to pass your CV and covering letter to a third party in relation to recruitment. A full copy of our privacy policy can be viewed on our website.
 Ref: SR506277

This role provides an exciting opportunity to join a rapidly growing fundraising team, playing a central role in the provision of excellent supporter care.

Based in the Data Insight and Supporter Care team, you will be responsible for a wide variety of tasks including responding to supporter enquiries by letter, phone and email; processing financial donations; updating the supporter database; and providing general support to the efforts of the whole fundraising team.

This is a lot more than just another ‘admin’ role. It involves coordinating a wide variety of tasks and processes, and driving forward progress in establishing St Mungo’s as a leading provider of supporter care in a competitive charity sector.

To succeed, you will be capable of juggling a busy and varied workload with great attention to detail. You will also need to be comfortable communicating with supporters from a wide variety of backgrounds, and be able to take the initiative and lead on specific projects under the guidance of the Supporter Care Coordinator.

At St Mungo’s we offer a range of benefits including a pension scheme, staff discounts scheme and flexible working to help you maintain a healthy work/life balance. We are also committed to providing our staff with a wide range of learning and development opportunities; in support of their personal and professional development.

Closing Date: 10am, Wednesday 27 November 2019

Interview and Assessments on: Monday 9 December 2019

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

At St Mungo’s, equality, diversity and inclusion are central to the organisation's values and how we work. We are in the top 50 of Stonewall’s Workplace Equality Index 2019, we are also proud to have been awarded Personnel Today’s 2018 Diversity and Inclusion (Public Sector) award and we are a Disability Confident Employer. To ensure that our workforce reflects the diversity of our clients as well as the communities that we live and work within, we encourage and welcome applications from all sections of the community.

Creative Support is a national, fast growing not-for-profit organisation providing support to individuals with a wide range of care needs and is committed to providing responsive, person centred care which promotes the independence, wellbeing and social inclusion of the people we support. We are looking for a temporary Recruitment Administrator (Caseloads) to join our friendly, proactive and supportive team based at our Head Office located in Stockport Town Centre - with easy access to transport and shopping links. We are recruiting for two posts, the first is a full time permanent role, the second to provide maternity leave cover with a potential view to become permanent at the end of the temporary period based on a review of the role and employee performance.

You will be responsible for pre-employment checks including references, DBS checks, health screening. You will be part of a highly motivated successful team to ensure we process all new starters efficiently to ensure that candidates may begin their role with Creative Support as soon as possible. You will liaise with Managers and other members of the team to ensure that files are processed as efficiently as possible and that candidates have a good experience throughout the recruitment process. We need individuals to be highly motivated, have excellent communication skills, be organised and able to work to tight deadlines with a can-do attitude.

This would be an excellent opportunity for those who have the right skills and attitude to work for a highly dynamic organisation. You will promote the highest levels of internal and external customer care, positive person-centred values and a respectful, confidential approach. This job will offer great job satisfaction to people who enjoy hard work and achieving great outcomes for our business and our people.

You will be an experienced administrator with a good working knowledge of Microsoft Office (particularly Word & Excel) and a strong attention to detail though this role would also be a valuable opportunity for a graduate looking to begin a successful career within a not-for-profit organisation.

This role is recruiting on a rolling basis and may be withdrawn if appointed to before the closing date. This is a full time role over five days with occasional weekend shift support for our Out of Hours On-Call desk.

You’ve got good administration experience and you’re a good team player with a flexible approach. All you need is the perfect environment to put your skills to great use. Welcome to Richmond Fellowship as an Administrator.

We are looking for someone like you to play a vital support role at our Surrey Supported Housing service. At Croft House we provide supported housing for people with mental health problems. Our facilities are made up of 17 single rooms in a large shared house in a quiet area of East Molesey with good public transport links.

Enthusiastic and keen to develop, you’ve got good communication skills and a professional telephone manner as well as experience of completing financial returns/ records. It goes without saying that you have strong IT skills and are able to prioritise a busy workload and work to deadlines.

Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone.

So, are you ready to take on this rewarding role that comes with some really great benefits including 25 days' holiday, contributory pension scheme, employee assistance programme and childcare vouchers, plus exceptional professional development and training opportunities? Apply now via our website.

So, are you ready to take on this rewarding role that comes with some really great benefits, including a smartphone? Apply now via our website.

This is a rolling recruitment process, shortlisted candidates will be interviewed as and when they apply.

Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone.

Creative Support is a not-for-profit social care provider. We are looking for a friendly, hardworking and self-motivated individual to join our Derby Team. You will provide an efficient and responsive administration service to our Registered Managers as part of our Derby Supported Living services. You will provide administrative support to ensure the smooth running of the services. We are seeking someone with a positive can-do attitude, good communication and organisational skills and the ability to accurately input data onto databases. The role calls for someone with excellent customer service skills.

The Service provides supported living to people in a rage of settings, including flats and supported living in shared house over 3 main sites in Derby, Sinfin, Alvaston and the City Centre.

Our range of benefits to ensure job satisfaction includes:

• Guaranteed Contracted Hours, 37.5 hours per week (to meet the needs of the service)

• Free life assurance

• Pension with company contribution

• Company sick pay

• A range of employee discounts

Creative Support is an equal opportunities employer and is committed to delivering local high quality care through a well-established and supported local work force.

We are looking for two really organised and practical administrators.

These posts require conscientious people with excellent organisational and communication skills. You will be a skilled multi-tasker able to turn your hand to both practical and administrative tasks. You will have great attention to detail and understand issues around data protection as well as be interested in and committed to the aims of the charity. You will have at least 3 years experience in a primarily administrative role.

Post 1 involves a number of varied responsibilities including facilitating building maintenance, diary scheduling, minute taking, and general trouble shooting. You will not be phased by IT issues and will be comfortable with using social media and updating websites for the Central team. Could be based in Cambridge and Ely with occasional working in our other sites. 30-35 hours negotiable.
 

Post 2 includes making counselling appointments, inputting and analysing data, taking phone queries, organising meetings, updating websites and generally being a support to the busy 'Someone to Talk to' team. Will be based in Cambridge and with regular working in our other sites. 25-35 hours negotiable.

Closing date: 9am 28 November 2019, interviews 5th December

Viewpoint is looking for an organised person to work 25 hours a week as an office Administrator for our service user involvement charity. We welcome applications from people who use or have used mental health and / or addiction services.

MAIN TASKS:

• Create flyers for events and training and update Viewpoint website, Facebook and Twitter.

• Create and maintain financial and statistical tools and reports using spreadsheets.
• Manage, organise, and update relevant data using database applications.
• Analyse and interpret financial statistics and other data and produce relevant reports.
• Arrange and participate in meetings, conferences, and project team activities.
• Invoice customers for training and involvement opportunities as agree by CEO, using SAGE software.
• Adhere to stated policies and procedures relating to health and safety, and quality management.
• Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.

REVIEWING SERVICES:

• Contribute to the preparation of regular reports and/or information to service users about progress made following work undertaken by Viewpoint.

TRAINING AND SUPPORT:

• Listen to and respond to requests for support and/or training from user groups.  
• Ensure service user are paid for training work undertaken.
• Co-ordinate service users to attend lived experience sessions for student mental health nurses at the University of Hertfordshire.
• Co-ordinate service users to assist in interviewing potential student mental health nurses.
• Co-ordinate requests for service users to assist with other involvement and training requests by the University of Hertfordshire, such as Approved Mental Health Practitioner (AMHP) training.
• Closing date is 5pm on the 15th November 2019

Part time Administrator

Permanent 25 hours/week

Home-based (in the London area) plus Roehampton office SW15

Salary £20,751 - £22,021 pro rata

The Amber Trust is a small charity based in London providing music opportunities for blind and partially sighted children across the UK.

We are looking for a part time permanent administrator to join our small team. The role is home-based (in the London area) with at least one day per week required in our Roehampton office. Hours are 25 per week which are flexible but with certain core hours to be discussed at interview. The role is to provide administrative support to The Amber Trust staff and Trustees and is key to the smooth running and successful administration of all parts of the charity.

Essential skills, attributes and experience:

• At least 5 GCSE’s grade A-C including English and Maths
• Excellent written and verbal communication skills
• Confident, organised and efficient with the ability to prioritise and manage multiple tasks
• Ability to self-motivate and work within a small team
• Proficiency in Microsoft Office Suite, in particular Word and Excel
• Experience of working in a similar role

Closing date Friday 22 November 2019

Interview date Thursday 28 November 2019

Groundswell’s busy office in Brixton receives a steady stream of visitors including partners, funders and clients. This is an important and central role within the charity, and you will be responsible for all areas of office administration, taking the lead to ensure the day to day smooth running of the office. You will possess a natural ability to think on your feet and find solutions to operational challenges. No day is ever the same. You will need a flexible, calm, proactive approach with a can-do attitude and be willing to develop within the role.

Key responsibilities include implementing and maintaining IT hardware and software systems (including telephones); administration and implementation of all office Health & Safety (including holding the posts of First Aider and Fire Marshal); managing the office volunteer workforce; overseeing and advising on the charity’s GDPR/Data Protection compliance; and supporting the Resources Manager in all administrative matters relating to recruitment and HR, safeguarding and governance. For a full summary of all operational duties and responsibilities please refer to the job description which is included in the Job Pack attached.

The role requires someone who is hard-working and tenacious, can work on their own initiative, with excellent organisation and time management skills and who thrives in a busy yet small team environment. This role is particularly suited to someone looking to progress their career within the charity sector.

Application

To make an application, please submit your CV along with a cover letter in Word format, which explains:

• how you meet each of the areas outlined in the Person Specification attached and
• why you are interested in doing this job.

To shortlist for interview, we score people based on whether they have the skills outlined in the person specification and the experience relevant to the role they are applying for.  Please include enough details in your personal statement for us to be able to do this.

We require that you submit your covering letter and CV in Word as we will be conducting a blind recruitment process which means that all names and identifying information will be removed from your application before being presented to the selection panel.

The deadline is 10am Friday 29th November 2019. 

Interviews will be held on Wednesday 11th December 2019 If you have not been notified by this date, then please assume you have been unsuccessful on this occasion.