Administrator jobs

The clinic administrator will play a key role in ensuring the smooth running of the project clinic, with a range of administrative responsibilities supporting its day-to-day operations combined with a receptionist role, playing an important part in creating a welcoming environment for service users.

DEPARTMENT: Programmes Unit (UK Migration Project)

HOURS: Full time, 37.5 hours a week

LENGTH OF CONTRACT: Fixed Term Contract, one year with possibility of three-year renewal, subject to project funding

LOCATION: A 5-day in-person role working in the project clinic in Birmingham/Sandwell.

REPORTS TO (JOB TITLE): Principal Psychologist/Clinical Lead

SALARY: £ 28,711.79 - £31,263.94 per annum

Internal salary grade: 11

We seek a highly capable Membership and Office Administrator to support the work of the Society’s professional Office based at University College London.

The role will focus primarily on supporting and communicating with the Society’s extensive membership, which largely comprises practising historians in higher education and other sectors, as well as prospective members, applicants for the Society’s extensive research funding programme, and members of the public.

The role holder will report to the Membership and Programmes Manager and will also assist in the running of the Society’s research funding schemes. This is a hybrid position which supports home / remote working as the predominant model. As part of a small Office team, the post holder will in addition assist with the administration and efficient running of the Office on a daily basis. The Society offers an employer contributor pension of 12% and a friendly, supportive and highly professional working environment.

The Royal Historical Society is the UK’s foremost learned society and membership organisation for the support and promotion of historians and historical research and teaching in higher education and related sectors.

As a registered charity, founded in 1868 and now with more than 6,500 Fellows and Members, the Society champions the discipline of history within higher education and well beyond. Our remit is to support historians of all kinds to undertake and encourage historical research and understanding; to advocate for history and its practitioners; to represent history as a discipline and historians as a group; and to promote greater equality and representation within historical practice.

Job Title: HR Administrator

Contract: Permanent

Hours: Full Time (35 hours per week)

Salary: £25,500 – £28,000 per annum (depending on skills and experience)

Location: Coram Campus – Bloomsbury (with flexibility to work from home 2-3 days per week)

About Coram

Coram is committed to improving the lives of the UK’s most vulnerable children and young people. We support children and young people from birth to independence, creating a change that lasts a lifetime.

Coram is the UK’s oldest children’s charity founded by Thomas Coram in London helping vulnerable children and young people since 1739. Today, the Coram group helps more than one million children, young people, families and professionals every year by providing access to the skills and opportunities they need to thrive.

About the Role

As the organisation continues to grow we are seeking an additional HR Administrator to join our Human Resources support team at Coram.

This multi-faceted HR administration role covers all parts of the employee lifecycle, along with opportunities to get involved in projects such as TUPE, well-being, and recruitment and retention strategies. You will work closely with one or more business partners to support specific entities within the Group and will play an integral role in providing an efficient and effective HR service that adds value to the wider organisation.

We are looking for an individual with experience of working in a HR environment or administrative experience combined with HR qualifications; with strong interpersonal skills and enthusiasm and willingness to learn new skills. The HR support team has a positive and supportive team environment and therefore it’s essential the successful candidate is a team player with a professional, flexible, and positive approach to work.

More information about the role and its responsibilities and expectations can be found in the job description and person specification.

Working at Coram

If successful, you will join a supportive and collaborative team, where everyone’s contributions are recognised and valued.

At Coram, we’re driven by a purpose we care very much about, but delivering the right results for the children and families that depend on us needs people who feel supported, valued and appreciated for their efforts.

We are committed to fostering an inclusive and fulfilling work environment in which our staff can thrive.

To apply for this role, please click on the 'apply now' button below to complete the application.

Closing Date: 11.59pm, Monday 1st September 2025

Interview Date: w/c 8th September 2025

Coram is an equal opportunities employer and we believe a diverse workforce enables us to improve the services to the children and families we help. We are genuinely committed to encouraging candidates from all sections of the community we seek to support. This includes those from, Asian, African, Caribbean and other minority ethnic backgrounds, those that identify as LGBQT+, those with disabilities, those with lived experience of care, those with neurodiversity, and those from other groups who are underrepresented at Coram.

We are committed to the safeguarding of children and where appropriate will require the successful applicant to undertake a check from the Disclosure and Barring Service.

Registered Charity No. 312278.

We’re looking for a proactive and organised individual to become a key part of our small friendly team at the Faculty of Forensic & Legal Medicine. This newly created role offers the chance to make a real impact and grow within a respected organisation.

The Projects Administrator will support the Projects Manager in identifying, evaluating and overseeing projects in Central Asia including Pakistan. The ideal candidate will have some background in project management, strong organisational skills, and a passion for making a difference in the lives of suffering Christians through effective grant management

Main duties and responsibilities

· Project Identification and Evaluation

o Focusing on Central Asia. evaluate project applications for alignment with BA's mission, feasibility, risks, issues, and impact. This includes assessing comprehensive project plans, their objectives, timelines and budgets.

o Form part of the disaster response team for Barnabas Aid

• Assist in identifying potential partners and projects that support persecuted and suffering Christians.
• Assist in demographic research on the region.

o Assist in presenting proposals to the Projects & Disbursement sub-committee for their deliberation and decision-making.

· Grant Administration

o Oversee the administration of the grant-making process, from initial proposal evaluation to monitoring and final reporting upon completion of projects.

o Ensure that approved projects comply with BA’s internal policies, quality standards and regulatory requirements in the UK and the partner’s country.

o Monitor and evaluate the effectiveness of funded projects, ensuring adherence to project plans and budgets.

 

· Stakeholder Engagement

o Support the Projects Manager in maintaining relationships with project partners and other key stakeholders.

o Communicate regularly with project partners to provide guidance and support during the application process, and implementation stage once proposals are approved.

 · Budget Administration

o Provide support in tracking the region’s budget and expenditures, to ensure financial accountability and transparency.

o Assist in the preparation of regular financial reports and updates for senior management and other stakeholders.

 · Reporting and Documentation

o Maintain comprehensive project documentation, including agreements, reports, and correspondence.

o Maintain the projects database for all records related to the region and prepare reports as required.

• Monitor, evaluate, and report on approved projects in the region.
• Schedule meetings, take minutes, and keep records of meeting minutes.

Other duties

The above is not an exhaustive list of duties. From time to time, the employee may be asked or required to carry out other additional tasks, or duties, over and above their usual day to day activities. Employees are expected to work collaboratively to support the overall work of Barnabas Aid.

 

Knowledge, Skills and Experience

 

Essential

· 1-3 years of experience in administration in a similar role, preferably at a charity.

· Fluency in English and one of the following Urdu, Russian, Farsi or Turkish

· Diploma in Business Administration, Project management, or a related field.

· Proficiency in MS Office suite and online applications.

· Excellent verbal and written communication skills and ability to interact with a wide range of people from different backgrounds.

· Strong organizational and time management skills.

· Strong attention to detail.

· Good team player who works well as part of a diverse team.

· Ability to multitask and work under pressure to meet deadlines.

Join the Air Cadet Charity – Be the Heart of Our Operations!

Are you a highly organised and proactive administrator who thrives in a varied role? Do you want to be an essential part of a charity dedicated to empowering young people across the UK? The Air Cadet Charity is looking for a versatile Administrator to join our dedicated team.

About Us:

The Air Cadet Charity is the principal charity supporting the Royal Air Force Air Cadets. We provide vital grants for activities, equipment, and opportunities, helping young people develop skills, confidence, and reach their potential through aviation, adventure, and community engagement. From adventure training to simulators and training equipment, we ensure the RAF Air Cadets organisation continues to thrive and inspire.

The Role:

This is a pivotal role, offering broad administrative support to our small, dynamic team. You'll be the go-to person for a range of essential functions, from a broad range of administrative tasks and supporting our board to handling general enquiries and providing comprehensive administrative assistance. Your efficiency and attention to detail will be key to helping us deliver our mission effectively.

You'll be responsible for:

• Finance Administration: Processing invoices and expenses.
• Secretary to the Board: Arranging board and committee meetings, helping to prepare and distributing agendas and papers, taking accurate minutes, and following up on action points.
• Diary Management: Efficiently managing the diaries for key team member and trustees, scheduling meetings, and coordinating appointments.
• General Enquiries: Acting as the first point of contact for the charity, handling phone calls and emails, and directing enquiries appropriately.
• Team Administrative Support: Providing comprehensive administrative support to the wider team to ensure smooth operations.

What we're looking for:

• Proven experience in a diverse administrative role, ideally within a charity or small office environment.
• Excellent organisational and time management skills, with the ability to prioritise tasks and manage multiple deadlines effectively.
• Strong administration skills and a meticulous eye for detail.
• Demonstrable experience as a secretary for a board or committee, including minute-taking.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM systems.
• Exceptional communication skills, both written and verbal, with a professional and friendly approach.
• A proactive, adaptable, and self-motivated approach.
• A genuine interest in supporting young people and the mission of the Air Cadet Charity.

All applicants must have the right to work in the UK. The successful candidate may be required to hold a level of security clearance.

Why join the Air Cadet Charity?

• Be part of a small, impactful team directly contributing to the development of young people across the UK.
• Enjoy a varied and engaging role where no two days are the same.
• Benefit from a supportive and collaborative work environment.
• 26 days annual leave + bank holidays
• Employee life assurance scheme

Salary: £26,000 per annum, pro rata

Location: Remote/Hybrid with occasional travel to events/meetings around the UK and to the Sleaford, Lincs office as required.

Hours: Part-time (5 morning/afternoons per week – 18.75 hours – some flexibility is required to accommodate meetings).

 

Ready to be the backbone of our charity?

To apply, please submit your CV and a covering letter (maximum 2 pages) outlining your relevant experience and why you're interested in this varied role by 9am on 8th September 2025.

Join us in our mission to support the RAF Air Cadets!

The Air Cadet Charity is an equal opportunities employer and committed to safeguarding and promoting the welfare of children and young people. All successful applicants will be subject to a satisfactory DBS check.

About the role

We are seeking an enthusiastic team administrator to join our small, friendly and relaxed team at SCONUL, the professional association for academic and research libraries. The team currently works one to two days a week from our modern offices close to Euston station and the remainder of the week from home. 

You will be responsible for providing administrative support across all aspects of the organisation’s work, including diary management, the organisation of meetings and supporting the delivery of the SCONUL Access Scheme. It’s a role that provides scope for autonomy and to become involved in the full range of the organisation’s work and to develop a broad set of skills.

We are looking with someone with relevant office or administration experience who is well organised and with strong communication and IT skills. The role would suit someone who is self-motivated, flexible and happy to take the initiative.

This is a permanent post. Excellent benefits are offered that include 30-day holiday allowance, defined benefit pension scheme, support with learning and development and season ticket loan after probation.

SCONUL is committed to fostering greater diversity in the library community and has an active programme promoting equity, diversity and inclusion across our member libraries.  The same applies to the SCONUL office team and we welcome applications from people of all backgrounds, particularly encouraging applications from the global majority.

Starting salary: £25,462

Employer:SCONUL (The Society of College, National and University Libraries), 94 Euston Street, London NW1 2HA

Contract: The Team Administrator post is a permanent position.  We are happy to accept applications for those seeking full time positions or from more experienced candidates seeking a part-time position. 

Location: This post is based up to two days a week at SCONUL's London office with the remainder of the time working from home. It will also involve occasional travel to other sites.

References: Appointment is subject to receipt of satisfactory references.

Job description

Reporting to the Project Manager and working closely with the Project Manager and SCONUL Co-ordinator, the successful candidate will be responsible for:

• Organising the schedule of meetings for the SCONUL Board and SCONUL working Groups.
• Managing the diary of the Executive Director.
• Supporting the delivery of the SCONUL Access Scheme including:
  • answering routine queries from Access Scheme users, applicants and university administrators
  • providing SCONUL Access contacts with timely and relevant information about the scheme
  • providing routine technical support to applicants and university contacts responsible for processing applications and refer potentially more complex or disruptive technical problems
  • drafting changes to website content to reflect the scheme’s current practice and procedures.
• Supporting the delivery of SCONUL events including:
  • drafting and following up invitations to speakers and other participants with support from the Project Manager
  • managing and processing events registrations
  • booking accommodation and travel arrangements when required
  • production of event documentation
  • helping to manage events on site, including briefing and managing colleagues, volunteers, and external suppliers, supporting, advising and directing event participants.
• Processing invoices and other office paperwork.
• Answering general queries from members and students phoned into the office.
• Uploading content onto the SCONUL website and helping keep the content up to date.

Skills and experience required

The ideal candidate will relish the opportunity of working as part of a small dynamic team and be an outgoing, flexible individual with a can-do attitude who enjoys engaging with members.

Essential:

• previous experience of office administration or equivalent.
• strong interpersonal and presentation skills
• customer service skills including a positive, customer-focused approach
• strong organisational skills and an eye for detail
• excellent written skills in relation to the production of letters and other documents.
• a high level of IT literacy
• proven ability to work as both a team member and autonomously
• willingness to engage with SCONUL’s purpose and mission, and with the needs and aims of our members
• demonstrable experience of managing a diverse workload; being able to prioritise work and working under pressure.

Desirable:

• experience of organising diaries
• experience of organising events
• experience of using Sage
• experience of working with websites.

How to apply:

Please apply with a single document incorporating a written statement and CV by close of play on Friday 29 August. The statement of no more than 1000 words should explain why you believe you have the skills and experience to fulfil this role.

Interviews will be held on Tuesday 9 September, please do confirm in your application if you are able to attend on this date.

The interview will also include a short writing exercise.

Due to the high volume of CV's we anticipate receiving, we can only respond to successful candidates.

Bookings Administrator - Carroty Wood, Tonbridge, Kent

Hours: Full-time or Part-time considered
Salary:   £24,283+ £3,000 South East Weighting per annum (pro rata for part-time hours)

Contract: Permanent, 37.5 hours per week, Monday-Friday.

 

As our Bookings Administrator, you are the vibrant first voice and friendly face that welcomes groups to the incredible world of Rock UK! This fulfilling role is all about igniting the spark of outdoor adventure for our guests, ensuring their journey from initial enquiry to an unforgettable stay is seamless and joyful.

You'll play a pivotal part in crafting bespoke experiences, expertly guiding group leaders through our diverse activity offerings – including thrilling high ropes, climbing, water sports and archery sessions.  You will ensure every detail of a groups stay is perfectly aligned to their requirements and potential learning objectives.  Displaying a warm and professional approach, you'll not only administer bookings with precision but also enthusiastically share the heart of Rock UK by representing our Christian ethos.

Beyond the bookings, you'll be a vital hub, liaising with groups on site, keeping our office running smoothly and supporting the wider centre team to deliver memory-making, fun-filled stays. Your passion for exceptional customer service, combined with your organisational flair, will ensure that everyone that visits Carroty Wood will leave having made lifelong memories.  You’ll be inspiring all our guests through a positive reflection of Rock UK's Christian ethos and our commitment to inspiring adventures.

This role is subject to an Occupational Requirement (OR) that the successful applicant is a Christian who is committed to the values, beliefs and behaviours set out in our Statement of Christian Beliefs and Ethos.

Closing Date: Applications will be reviewed upon receipt

The Sporting Events Team at Alzheimer’s Research UK (ARUK) is responsible for securing income from individuals taking on sporting challenges and effectively managing relationships to maximise income.

As Sporting Events Administrator, you will play a significant part in contributing to a high-performing fundraising team. You will work closely with the Sporting Event Managers (SEM) and Sporting Event Officers (SEO) to drive the continued growth of the charity’s sporting event fundraising income. You will also be required to show excellent organisation and relationship-building skills to support supporters.

Please note, when applying for the role this role will be known internally as *Sporting Events Executive.

Main duties and responsibilities of the role:

· Provide excellent customer service to Sporting Event fundraisers, to acknowledge support and increase long-term loyalty.

· Ensure fundraisers and volunteers have all necessary materials for fundraising initiatives.

· Keep up to date with fundraising legislation and codes of practice to be able to provide relevant advice to fundraisers.

· Effective management of administrative support for team, including accurate recording of sporting fundraising data in the Salesforce database.

Event and Supporter Management

· Support the team in managing the sporting events as agreed with the Sporting Events Manager (SEM). Including recruitment of sporting places, recruitment of volunteers, communications plans, event marketing and event attendance.

· Working alongside the SEM and the SEO to manage the stewardship of all supporters.

· Build and manage relationships with prospective and current sporting fundraising supporters through prompt, helpful, professional and friendly contact.

· Taking the opportunity to maximise income and long-term support with every fundraising supporter, suggesting ARUK fundraising products where appropriate.

· Schedule and deliver stewardship good luck calls for all portfolio sporting eventers.

· Drafting prompt, professional thank you letters and certificates to fundraising supporters.

· Fundraising data management includes adding new constituents to the fundraising database (Salesforce), ensuring details are accurately recorded and maintained and that supporters are appropriately thanked.

· Manage external lead generation platforms (e.g., Let's Do This) to identify, contact, and convert potential participants into supporters, ensuring consistent and timely engagement.

· Managing emails sent to sporting events inbox.

 

Events Support

· Support in the effective delivery of sporting fundraising events for ARUK.

· May include relationship management with Third-Party event providers.

· Attendance of weekend events where necessary.

 

What we are looking for:

· Experience of working in a customer service role

· Use of CRM or database systems

· Confident working with computers – good knowledge of Word, Excel, Outlook and databases

· Excellent, enthusiastic telephone manner

· Ability to build rapport and establish relationships with our supporters quickly and effectively

· Excellent written and verbal communication skills

· Excellent organisational skills

· Excellent attention to detail

· A professional and hard-working team player

· Flexibility to work occasional unsociable hours and willingness to travel independently

· Contagious enthusiasm to inspire supporters

Additional Information:

Ways of working: As part of our Agile ways of working you will be required to work approximately 2 days a week from the office, which is subject to the requirements of the role and the business needs. Flexibility on where you work can be split between working from home and our office.

Roles that are classed as part of the Agile ways of working are not able to claim any costs for Mileage/Travel on Public Transport, Accommodation and/or Meals.  This includes when attending the office for various meetings/events.

Our Office: Our office is at 3 Riverside, Granta Park, Great Abington, Cambridge, CB21 6AD. 

Salary: Circa £24,000 per annum, plus benefits

Please download the Vacancy Pack on our website for more information.

The closing date for applications is the 31st August 2025, with interviews being arrange once shortlisting has been completed. Please indicate in your covering letter if you are unable to attend an interview on a certain date. We would encourage you to submit your application at the earliest opportunity, as on occasion we may have to bring forward the interview date and/or the closing date based on the needs of the business. Although a possibility, this will only happen in exceptional circumstances. Please indicate in your covering letter if you are unable to attend an interview on a certain date.

We value diversity and are committed to creating an inclusive culture where everyone can be themselves and reach their full potential.  We actively encourage applications from people of all backgrounds and cultures, in particular those from ethnic minority backgrounds who are currently under-represented.  Any offer of employment is however subject to you having the right to work in the UK.

As part of our commitment to being an inclusive employer and ensuring fairness and consistency in our selection process, we will handle your CV and application with the utmost confidentiality. While we strive to anonymise your CV where possible, there are certain sections, such as the application question, that cannot be fully anonymised. We kindly ask that you remove any personal information, including your name, when answering the application question. The hiring panel will not have access to your personal details, such as your name and address, until you are invited for an interview. Should you require any adjustments at either the application or interview stage, please contact us via our website. 

How to apply: Please create an online account using our Online Recruitment Platform which can be accessed through our Job Vacancies page. You will be able to attach your CV to your application and track the status of your application.

About Alzheimer’s Research UK: Alzheimer's Research UK is the UK's leading dementia research charity. Our mission is to accelerate progress towards a cure.  Today 1 in 2 people will be impacted by dementia, either through caring for a loved one, developing it themselves or tragically both. But there is hope. 

There has never been a more important and exciting time in dementia research. With promising new drugs in clinical trials that slow the progression of the diseases that cause it, and revolutionary new ways to diagnose them on the horizon, we are now at a tipping point. Working with the smartest minds globally and across the UK, with industry and academia, Alzheimer’s Research UK is uniquely placed to invest in the very best research identifying barriers to a cure and knocking them down so that there are more and better treatments for everyone with dementia. For the first time in history, we can see a future where people with dementia can get a swift and accurate diagnosis, and effective treatments that could slow or even stop their disease. We stand for everyone affected by dementia. We stand for a cure. 

In 2024, we were incredibly proud to be awarded a 3-star accreditation by Best Companies which recognises ‘World Class’ levels of workplace engagement. This is the second consecutive time; we have been awarded a Best Companies 3-star accreditation.

We were also listed in the prestigious Best Companies lists:

· 18th in the 100 Best Large Companies to Work For in the UK.

· 10th in the 50 Best Companies to Work For in the East of England.

· 2nd in the 30 Best Companies to Work For in the Charity Sector.

ARUK really does look after its people, where you will be able to add value and make a difference. 

To view further details about working for us and the benefits we offer, please visit Alzheimer’s Research UK

The Naval Children’s Charity provides financial and holistic support to children and families around the UK.  We work closely with other charities, have our own team of caseworkers and use an external Armed Forces group case management system, Mosaic, run by SSAFA as well as a bespoke internal database of our beneficiaries, Beacon and a platform called Lightning reach to receive applications.

The role of Database Administrator is to provide the lead on the handling and management of all internal data for the Charity, the development and use of the Charity’s internal database Beacon and to provide administrative support to the Charity, ensuring that all records are maintained and updated in a timely fashion.  Other data administrative support as required. 

Specifics of Role

· Reports to the Head of Finance.

· Works closely with the Senior Leadership Team (SLT), caseworking team and the Office Administrator.

· To lead on the continued development of Beacon, the Charity’s internal database:

o Ensure data remains consistent across the database.

o Test and set up new applications/fields, customise existing applications/fields and make them fit for purpose

o Facilitate data capture, data flow and data outputs.

o Consider both back-end organisation of data and front-end accessibility for end-users

· To lead on training for staff in the operation of Beacon including database user documentation, data standards and procedures.

· Ensure confidential handling of all information concerning beneficiaries in accordance with the Naval Children’s Charity’s confidentiality and data protection policies.

· With the Office Administrator, to be responsible for all data input into the Charity’s internal database.

· With the Office Administrator to be responsible for all data download and inputs into Mosaic and downloads from Lightning Reach.

· To ensure that all data input is accurate and completed in a timely manner, adhering to monthly and quarterly deadlines.

· To provide administrative support to the SLT, and the wider team as required

· To provide data reports from the internal database as required by the SLT.

· With the Office Administrator oversee the distribution of the charity’s resources to families and organisations including the Wellbeing Packs

· Such other relevant duties as may be assigned from time to time.

We are working with a leading health membership organisation who are seeking a detail-driven Administrator to join their Research & Evidence Team on a temporary basis. This role will start in the second week of September, with interviews taking place on Thursday 4th September, and will run for approximately 2 months.

The Research & Evidence Team plays a vital role in delivering the organisation’s research strategy, undertaking a varied programme of work to improve health outcomes. As Administrator, you will provide critical support across projects and initiatives, ensuring all processes and activities run smoothly.

This is a great opportunity for someone who enjoys working in a fast-paced environment and is motivated by contributing to impactful research in health.

Key responsibilities include:

• Coordinating team meetings, workstreams and small events (both online and in-person)
• Providing administrative support for committees, including minute-taking, diary management. compiling papers, and liaising with attendees and clinical leads
• Supporting the drafting, proof-reading and formatting of documents and reports
• Compiling and analysing basic data to support research projects
• Ensuring accurate records, clear communication, and smooth day-to-day operations across the team

What we’re looking for:

• Previous administration experience, ideally in a research, health, academic or membership setting
• Strong communication skills, both written and verbal, with the ability to draft clear and professional reports
• Excellent organisational skills with the ability to manage multiple projects and deadlines
• High attention to detail with proven minute-taking and proof-reading ability
• Confident IT skills, including Microsoft Word, Excel, Outlook, Teams and PowerPoint
• A collaborative approach with the ability to work independently as well as part of a busy team

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Administrator

We are looking for an experienced Administrator to coordinate the clergy appointment process, process DBS checks for new and continuing clergy and provide support for clergy HR processes.

This is a hybrid-working role with onsite working in Hove or Chichester.

Position: Administrator

Salary: Starting salary for this post will be £24,837 per annum

Location: Hybrid (either Hove or Chichester - with a requirement to work at least one day each week at the other site, precise working pattern to be agreed, with the option to work remotely for part of the week).

Hours: Full-time, 35 per week hours per week

Contract: Permanent

Closing Date: midnight on 7th September 2025

About the Role

You will manage clergy appointments and provide HR administration support, which includes:

• Liaising with suffragan bishops, archdeacons and PAs on clergy appointment adverts, applications, and interviews.
• Managing the Pathways portal, forwarding application packs and maintaining records.
• Coordinating shortlisting, Right to Work checks and safer recruitment compliance.
• Distributing applications to bishops, archdeacons and parish representatives, ensuring timely, accurate communication throughout the recruitment process.
• Preparing and manage clergy statements, property licences, and departure notices.
• Maintaining and update personal files, vacancy progress records, and distribution lists.
• Liaising with other dioceses on clergy movements, ensure role descriptions are current, and notify relevant officers and publications of appointments, departures, and retirements in line with policy.

About You

With a good general standard of education, you will have experience of complex administrative processes and HR-relevant office experience.

You will also have:

• Excellent communication skills both oral and in writing
• Strong interpersonal skills and effective at building good working relationships with a wide range of people
• Good organisational skills, with the ability to prioritise and manage a varied workload
• A good working knowledge of MS Office applications such as SharePoint, Teams, Word and Excel
• The ability to work confidently on own initiative, and capable at collaboration and teamwork
• An understanding, or ability rapidly to acquire knowledge, of the Church of England and its systems, structures and terminology
• Sympathy with the aims and mission of the Church of England and the work and ministry of the Bishop of Chichester

The organisation wants its commitment to equality, diversity, and inclusion for all to be reflected in the composition of staff and are particularly keen to receive applications from candidates from communities currently underrepresented in the diocese.

In return:

• Flexitime and remote working options
• 25 days annual leave plus bank holidays
• Membership of the Church Administrators Pension Builder scheme

Other roles you may have experience of could include Admin, Administration, Administrator, HR Admin, HR Administration, HR Administrator, People Admin, People Administration, Support Administrator.

Hours: 30 hours per week (ideally worked Mon, Tue, Thurs and Fri)

Salary: pro rata £24,283 per annum

Contract: Maternity cover starting 6th October 2025 (until April 2026). Subject to satisfactory references, a basic Disclosure & Barring Service check and a 6-month probation period.

We are looking for a part-time Administrator to join our busy admin team at Summit Centre to start on 6th October 2025 until April 2026. If you have excellent organisational and interpersonal skills, this role could be for you.

The successful applicant will deal with all aspects of the bookings process for both residential groups and day visitors attending our centre. You will liaise with customers by phone, email and in person, to take bookings, create programmes for their visit and answer all enquiries. Attention to detail and a friendly telephone manner are essential. Experience with on-line booking systems and invoicing is highly desirable although full training will be provided.

The significant direct customer-facing aspects of the role require the post-holder to appropriately represent Rock UK’s Christian ethos and values to groups.

This role is subject to an Occupational Requirement (OR) that the successful applicant is a Christian who is committed to the values, beliefs and behaviours set out in our Statement of Christian Belief and Ethos.

We are unable to consider applications from anyone who does not have the right to work in the UK.

Closing date for applications is 12th September 2025.

Interviews are expected to take place on 16th September 2025

About us:

Girl Guiding and Girl Scouting is the world’s only movement for every girl and any girl because we believe that each of them deserves to be the best they can be. Girl Guides and Girl Scouts learn by doing, making friends and having fun. In brave, local spaces, girls develop the skills and attitudes to change themselves, their communities and our world. The World Association of Girl Guides and Girl Scouts supports 153 national Girl Guide and Girl Scout organisations around the world to be united, thriving and growing.

Job Purpose:

The purpose of this role is to support the Governance and Events Team by undertaking events related operations for the 39th WAGGGS World Conference (taking place in June 2026), and any other WAGGGS events as needed.

The 39th WAGGGS World Conference is a four-day event that will take place in Cambodia in June 2026 in partnership with the host organisation, the Girl Guides Association of Cambodia. This is the main platform for decision-makers in our 153 Member Organisations to gather for networking, learning and consultation on the direction of the Movement. A pre-event for youth attendees under the age of 30 will take place before the conference. 

About the Role:

This role operates within a volunteer-led global charitable organisation with 153 Member Organisations. It provides the inspiration, knowledge and direction to continually protect and enhance WAGGGS’ rich legacy and expand its collective reach and impact. You'll have the opportunity to collaborate with staff, volunteers, and attendees from across our Movement - each bringing their own unique perspectives and experiences. 

Key Responsibilities:

1. Be responsible for maintaining the registration site and event website (using the events management software, Cvent) including individual event databases, providing reports as required and ensuring good communication with participants via email. 

2. Provide administrative and logistical support for all aspects of online and in-person Event Management. This includes assisting volunteers and staff with registration and platform issues, and, if appropriate, travel arrangements and accommodation. 

3. Ensure internal and external communications with Member Organisations, participants, staff members and volunteers and event suppliers are timely, relevant and of a high quality. 

4. Undertake the processing of grants, invoices, staff and volunteer expenses and other related financial administration ensuring compliance with legislation and WAGGGS policies and guidelines. 

5. Writing, designing, and sending event documents and communications on time. Proof-reading of the documents and communications before sending them. 

6. Be responsible for, and able to evidence, own personal development by undertaking relevant training, attending meetings, conferences and events ensuring that you are updated in all matters relevant to the role within your Personal Development Plan agreed with your manager.

Please submit your CV and Covering Letter to be considered for this role. Please ensure you refer to the person specification when writing your cover letter and detail why you are interested in this position at WAGGGS.