Administrator Jobs

Winston's Wish is a national charity providing support to children and young people who are bereaved. Our vision is of a society in which children and young people don’t have to face grief alone.   

HR is a central function within Winston’s Wish and this role provides HR support and administration to all teams across the organisation, from recruitment and on-boarding, training and development, well-being initiatives through to co-ordinating the off-boarding process.

This is a busy and rewarding role as you will be supporting all teams across the organisation. No two days would be the same as you never know what HR queries will crop up. Working as a member of the Corporate Services Team, you will have a friendly and supportive environment to work in.  

This is a hybrid role, mainly working from home but with weekly visits to the office in Gloucester. There will also be occasional travel for company wide staff meetings which may not be in the Gloucestershire area, but for which travel expenses will be reimbursed 

MAIN RESPONSIBILITIES  

1. Working with departmental Directors and managers to set up job vacancies on our on-line recruitment portal and co-ordinate the recruitment process 
2. Issue offer letters, contracts of employment and other recruitment documentation 
3. Carry out DBS and referencing checks for new staff 
4. Set up mandatory on-line training for staff and ensure training certificates are filed on personnel files 
5. Using our HR system, set up new staff and maintain the HR system including setting up annual holiday entitlement and off-boarding exiting staff 
6. With departmental managers, assist in co-ordinating induction training for new staff including organisational HR induction 
7. Monitor and action e-mail enquiries on the recruitment and HR e-mail in-boxes 
8. Support the Director of Corporate Services and Strategic HR lead in ensuring HR policies and process are reviewed, implemented and followed by all 
9. Working with departmental managers to ensure the off-boarding process is followed including exit interviews 
10. Assist with the setting up and implementation of staff surveys 
11. Diary management for Leadership Team where required. 
12. Provide backup administrative support across the Corporate Services Team and organisation as and when required. 
13. Carry out any other reasonable tasks as discussed and agreed with line manager. 

 All Staff 

1. Contribute to the vision and mission of Winston's Wish; working with colleagues in all teams to meet the objectives of Winston’s Wish. 
2. Work to objectives, targets and work plans agreed with your line manager. 
3. Undertake specific projects and other ad hoc duties agreed with your line manager, fulfilling any deadlines, reviews and reporting procedures required. 
4. Take an active part in the one-to-one process and participate in training agreed with your line manager. 
5. Ensure the health and safety of all colleagues, volunteers and visitors in accordance with Winston’s Wish policy. 
6. Promote equality of opportunity and diversity in accordance with Winston’s Wish policy. 

PERSON SPECIFICATION:

Essential 

1. A team player who works flexibly to meet the needs of the organisation. 
2. Excellent organisational and time-management skills. 
3. Proven track record in dealing with confidential and sensitive issues. 
4. Ability to prioritise a busy work schedule and meet tight deadlines. 
5. To have a calm and practical approach to problem solving. 
6. Strong written and verbal communication skills. 
7. Excellent interpersonal skills. 
8. Strong IT skills. 
9. Ability to use own initiative. 

Desirable  

1. Previous experience of working in HR. 
2. Previous experience of using HR and recruitment platforms 
3. An interest in and understanding of bereavement in childhood. 

As our Office Administrator for the Devolved Nations Team, you’ll provide administrative, financial, data administration, and office management support for the Devolved Nations Team at the British Heart Foundation (BHF). 

Based in our Edinburgh Office, you’ll provide administrative support to the Head of BHF Scotland and Scotland Team and contribute to the upkeep and administration of all the Devolved Nations Offices.

In this fast paced and varied role, your responsibilities will include:

• Meeting organisation, coordination, and minute-taking
• Booking travel and accommodation
• Purchase order and invoice management
• Data entry and expenses reconciliation
• Tracking, monitoring, and reporting budgets
• Responding to supporter and donor queries
• Supplier engagement
• Front-of-house support for the Edinburgh Office.

Working arrangements

This is a six-month fixed term contract, covering staff absence.

The role is part time, 21 hours per week, worked across three days per week (ideally Tuesday to Thursday).

Based in our Edinburgh Office (EH1 3AT).

About you

As our ideal candidate, you bring experience of providing administrative support at a senior level and co-ordinating activities within fast-paced teams. 

With a positive attitude and an ability to work proactively and flexibly, you have proven experience of providing office and budget management and of using finance and CRM systems.

A solutions-focused team player with excellent communication, time management and organisational skills, you are adept with Microsoft Office packages and understand budgets and broad financial processes.

What can we offer you?

Our MyBHF Career Academy provides you with support, inspiration, and opportunities to help you unlock your full potential. 

Our generous staff benefits include:

• 30 days annual leave plus bank holidays
• Private medical insurance
• Dental health cover
• Contribution towards gym membership
• Pension with employer contribution up to 10%
• Life assurance

We have been recognised by the Chartered Institute of Personnel and Development (CIPD) for our Live Well. Work Well. Programme. Heart health is central to our mission, and that starts with you. We provide a programme of activities, opportunities, and guidance to inspire and support you to live a healthy and happy life, at home and at work.
 
About us

Our people are at the heart of everything we do. By funding research across six decades, we’ve helped keep millions of hearts beating and millions of families together. We’re investing in ground-breaking research that will get us closer than ever to a world free from the fear of heart and circulatory diseases.

We value and respect every individual’s unique contribution, celebrate diversity, and make inclusion part of what we do every day. 

Our Equality, Diversity and Inclusion (EDI) Strategy, Igniting Change, along with our internal EDI group, Kaleidoscope, and a growing number of employee network groups (our Affinity Groups), help us create an environment where all our colleagues and volunteers can succeed.

Interview process 

Interviews are planned for Tuesday 19th and Wednesday 20th December in the Edinburgh Office. We may hold short telephone interviews prior to this stage.

How to apply 

It’s quick and easy to apply for a role at the BHF. Just click on the apply button below. All you’ll need is an up-to-date CV and a supporting statement, outlining your interest in the role and how you meet the role’s criteria.

As part of our commitment to be an inclusive employer and ensure fairness and consistency in selecting the best candidate for this role, the BHF will use anonymous CV software as part of the application journey.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Should you need any adjustments to the recruitment process, at either application or interview, please contact us. 

Please note the internal job title is "Devolved Nations Office Administrator".

Application Closing Date: December 31, 2023 at 23:00 GMT

Location: Flexible within the UK (with the right to work in the UK a must).

Term: full time - 35 hours a week 

Organisation: Global Greengrants Fund UK

Salary: Salaries at Global Greengrants Fund UK (GGF UK) are dependent on applicable salary scales, internal pay policies including equity considerations and budget. Due to the ways in which salary negotiations perpetuate existing structural inequities, GGF UK has moved away from salary negotiation processes for any candidate. Our best offer for this position is £37,000 per annum for an 18-month fixed term contract. 

Benefits: We have improved our benefits package and we now offer 10% employer’s pension contribution, remote and flexible remote working, generous family and sick leave, employee assistance programme, health and life insurances, 28 days annual leave plus all UK bank holidays.

About Global Greengrants Fund:

Global Greengrants Fund (GGF) supports grassroots activists and civil society organisations around the world working to address environmental and social justice in over 160 countries.  GGF applies a participatory and decentralised model in making grants to grassroots groups through regional and thematic boards of advisors, global partner networks and independent funds, to support grassroots environmental and social justice action.

Global Greengrants Fund comprises two organisations located in the USA, Global Greengrants Fund Inc (established in 1993), and Global Greengrants Fund UK (established in 2012). The two organisations work closely together with a shared grantmaking programme and strategic collaboration at the senior leadership level. GGF UK consists of nine staff members working on fundraising and influencing philanthropy; finance; communications; and operations, with all of these functions operating autonomously but in close collaboration with their US counterpart functions.

In 2023, Global Greengrants Fund is amid a strategic journey in which we collectively centre our values, including diversity, equity and inclusion, and organisational care in our work, and to rediscover our identity and potential after 30 years of work. We have experienced tremendous growth over the past two years and we are thoughtfully, yet rapidly, growing our annual grantmaking, our philanthropic advocacy, and our global partnerships and collaborations to new levels. This includes creating a globally networked learning organisation and transforming our organisational culture to be more collaborative and self-steering – we call this our transformational journey. The Finance and Operations Administrator needs to understand the challenges and opportunities that come with these transformations and is able to remain flexible, steady, and adaptable.

The role

Global Greengrants Fund UK is looking to hire an energetic and passionate individual who will play a key role in collaborating across teams to support finance and operations. They work to ensure that all financial transactions are entered and recorded correctly, that all payment related queries are followed up to completion and that all financial records are maintained appropriately. They will support the grant making processes by working with the grants management team to track and monitor payment processes to completion, including through liaising with payment service providers. They will undertake general operations and administration duties, including supporting recruitments, being the first point of contact for suppliers and vendors, purchasing and maintaining equipment and scheduling meetings and events. 

As part of the finance and operations team, they will join a growing team currently staffed by four members in the UK. In the present accountability structures the Finance and Operations Administrator, GGF UK is line managed by the Director of Finance and Operations, GGF UK while building and working in more self-organised and collaborative ways.

The candidate profile.

The successful applicant will have significant relevant experience in a similar role in a charitable, environmental, development, and/or grant-making organisation. They demonstrate knowledge and experience in charity/nonprofit grant accounting/financial issues and dealing with financial information and processes, and understand accounting principles, and have knowledge of accounting and budgeting processes. They demonstrate excellent administrative and organisational skills, and the ability to ensure accuracy of work and demonstrate precise attention to detail. They have experience dealing with administrative processes and office administration, especially in a non-profit, remote organisation. They will have skills to give, receive and work with feedback constructively. They also thrive in a virtual environment, motivated to take on challenges and collaboratively find innovative and creative solutions. English fluency is a must.

The right candidate will understand GGF’s core values and be committed to the guiding principles and mission of GGF and ensure they uphold them in the way they take up the responsibilities of the role.

Sunderland People First is a Community Interest Company providing services locally and across the country,  promoting good practice nationally. 

Supporting disabled people and their families through information, guidance, self-help and self-advocacy.We do this through consultation, engagement, and partnership working.

Influencing local and national policy which affects the lives of people with a learning disability and autistic people and their families. 

The role will be to support our team of self- advocates. To design, lead and deliver projects to make inclusion a reality for all people with a learning disability and autistic people and their families. A DBS check is required for the post.

Sunderland People First is led by people with lived experience who are at the heart of all we do. 

This is an agile role based in Essex (the exact location will depend on the location of the successful applicant)

One of the UK’s most inspiring and best-known faith-based organisations is looking for Divisional Corps Administrator for our East of England Division. You will provide a wide range of administrative support to support the smooth running of the Corps and release Corps Officers to focus on delivering mission and provision of pastoral care as well as supporting Corps who have no Officer in appointment for a period of time. 

Key responsibilities:

• Provide a professional, timely and comprehensive admin support service to Corps Officers and Local Officers as needed.   
• Create and maintain essential corps records, including corps and community accounts, processing invoices and banking cash where necessary.
• Manage stock levels and order appropriate resources, keeping inventories up to date. 
• Make sure incoming mail is responded to and actioned correctly and in a timely manner. 
• Support the administration of the recruitment of volunteers making sure all appropriate paperwork and checks are in place.
• Set dates, provide agendas and take minutes of meetings, making sure they are distributed to the appropriate people in a timely manner. 

The successful candidate will be able to demonstrate:

• Experience of working successfully in a similar job role within a busy and varied work environment. 
• Experience of drafting documents, booking meetings, collecting, and inputting data, managing email inboxes, acknowledging, and responding to general queries, and processing documents.
• Good communication skills (both written and verbal), interpersonal and customer service skills with the ability to develop successful and collaborative working relationships.
• Able to plan, organise and prioritise tasks effectively to ensure quality standards and time scales with minimal supervision.
• Educated to NVQ level 2 with 5 GCSE (A-C) or equivalent experience.
• The ability and willingness to work within, be empathic with and promote the Christian ethos and values of The Salvation Army Mission.
• Able to travel around the Division as needed holding a current driving licence with access to a vehicle.

Closing date: Monday 8th January 2024 at 9am. We reserve the right to close this advert earlier if we feel that we have received sufficient applications.

Benefits: 25 days annual leave + bank holidays; a contributory pension scheme; season ticket loan and an employee assistance programme.

Appointment subject to satisfactory references and proof of right to work in the UK.

Promoting equality in the workplace and as a disability confident scheme employer, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy.

Ince Benet, is a newly refurbished Retreat and Prayer Centre, owned by The Augustinian Sisters and is part of the Ince Blundell Hall Estate, Merseyside.

Our ten bedroomed retreat house it is an ideal venue for individuals and groups looking residential retreats, quiet days and well-being days. 

We are looking to appoint a Retreat Administrator with an understanding of the Christian faith who will coordinate the day-to-day functioning of Ince Benet, promoting, marketing and budgeting to make it a venue for courses, retreats and overnight accommodation ensuring it maintains its unique character and caring ethos.

 You will need to possess excellent marketing, networking and leadership skills whilst being sensitive to the variety of needs for all those seeking a. place for retreat and Christian spirituality in its various forms.

Although being resident isn’t a requisite part of the job, this is an exciting opportunity for someone who is considering a sabbatical or who would be interested in developing their own spiritual life alongside the distinctive nature of Ince Benet as a place of prayer, retreat, discernment and hospitality.

Your duties will vary with each assignment but will include: customer service; data entry; typing; filing; and MS office use. Assignments will be offered to meet the needs of the business, with details of the role and the required skills, hours of work, length of assignment, and reporting line, provided at the time. Adapting to each role and maintaining your professional skillset and availability for The Children’s Trust will be key.

Staff benefits include free shuttle bus, and more… Read more below.

Role Requirements

Duties and Responsibilities can and will vary from each assignment and will include the following;

• Supporting the requirements of the individual teams for each assignment.
• Handling incoming enquiries and communicating with external stakeholders in a professional
• and welcoming manner.
• Minute taking for various meetings and audio typing on an ad-hoc basis.
• Provide efficient and flexible administrative support to teams.
• Arrange visits for external visitors, including: notifying reception; arranging car parking; informing
• relevant staff members; “meet and greet”; and escorting visitors where required.
• With experience of working in a complex environment, across a large and diverse workforce, you will be exceptionally organised with a high-level of attention to detail. You will naturally possess excellent inter-personal skills, and an ability to consult and positively engage with key stakeholders across the organisation.
• Manage incoming phone calls and voicemail, taking messages and disseminate information
• appropriately.
• Scan and distribute relevant information where required.
• Format professional, high quality documents, proof prior to being sent off for approval.
• Input data and any other relevant information into organisational databases / systems.
• Carrying out general administrative duties such as typing, posting, filing letters and documents.
• Diary management.
• Arranging meetings, including: booking of rooms and refreshments, organising agendas and
• attendees.
•  

Interview Date: TBC

Terms and Conditions

PLEASE NOTE: The Children's Trust Application Form MUST be completed and submitted, for your application to be considered. As part of the shortlisting process, gaps in employment will be examined and further explored during the interview process. 

Strictly no agencies, please.

As we often receive high levels of applicants for our roles, we regret that we will only be able to contact those applicants who are shortlisted for interviews. Therefore, if you have not heard from us within 2 weeks of the closing date, please assume you have not been shortlisted for an interview on this occasion.

About Us

The Children’s Trust is the UK’s leading charity for children with acquired brain injury, providing expert rehabilitation, education, therapy, and care at our national specialist centre in Tadworth, and to children and their families across the UK, via our Brain Injury Community Service.

Boasting a beautiful 24-acre site in Surrey, we are located just outside of London, close to the M25 (accessible via Junction 8, A217 to Tadworth) and easily accessible via National Rail, by way of: Clapham Junction, Sutton, and Epsom.

Staff Benefits

The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits, including, adoption pay, time off for fertility treatment, enhanced paternity leave, paid carers leave, time out days for those experiencing menopause symptoms, time off for gender reassignment.

We also offer additional annual leave days for those with long service, with entitlements ranging from 35 to 41 days (including bank holidays) depending on your length of service.

Other benefits include free on-site parking; a staff shuttle service from Coulsdon South, Epsom and Sutton train stations to Tadworth Court, subsidised cafeteria, on-site staff accommodation (subject to availability), the ability to retain your NHS pension (where applicable) or the opportunity to join an alternative scheme, and the opportunity to develop your career in a supportive and collaborative environment.

Rehabilitation of Offender’s

We comply with the Disclosure & Barring Service (DBS) code of practice and have a written policy on the recruitment of applicants with criminal records, both of which are available on request.

NHS Covid Pass

The Children’s Trust has a duty of care to minimise the risk of all infectious diseases to the vulnerable and extremely vulnerable children and young people in our care, as well as our employees and volunteers. As a result, we require staff to provide a valid NHS Covid Pass (or proof of Covid vaccinations or medical exemption) for all roles at Tadworth Court and in the Brain Injury Community Service. We also expect staff to have taken or be willing to take relevant immunisations required by the role to protect them against infectious diseases, (unless you are medically exempt).

Equal Opportunity Employer

To help us achieve our ambition to give children and young people with brain injury and neurodisability the opportunity to live the best life possible, we want to accurately reflect the UK’s diverse population. We want equity, diversity, and inclusion to be at the heart of everything we do, and our people, services, and culture to reflect the diverse needs of all. Through our diversity and inclusion strategy, we have made a commitment to increase the diversity of our charity and create an inclusive culture. We have networks across the organisation working to ensure that these aims are met - including an LGBTQIA2S+ group, Ethnic Diversity Group, and Spark – our broad EDI group. Read more about our EDI work here. We welcome applications from all who share our ambition regardless of background. We will strive to ensure that any reasonable adjustments are made in respect of interview and working arrangements.

Online Searches

In accordance with statutory safeguarding and child protection guidance, online searches will be conducted for shortlisted candidates before interview. The online searches will be conducted by a person who is independent of the interview and selection process and will focus on relevant information returned via searches of the candidate’s name (and variations thereof). Social media searches will be limited to professional platforms such as LinkedIn. Any concerns relating to suitability for work with children and young people will be forwarded to the interview panel, for discussion during the interview.

Job Title: Administrator

Location:  Remote working (Home based)

Qualifications:                                     University Degree

Responsible to:                                  Director

Salary:£28,000

Hours: Full time (35 hours per week)

About React:

React – Rapid Effective Assistance for Children with potentially Terminal illness is a dynamic charity working to improve the quality of life for children with life-limiting illnesses living in financially disadvantaged households throughout the UK. Our work is unrivalled by any other organisation and our passion and belief that every child should have comfort, dignity, and the opportunity to participate in life as fully as possible is our driving force.

The Job, in a few words:

Reporting directly to the Director, this role will support our small team working with React families and donors.  We encourage our staff to get involved with all aspects of our work and candidates must be literate, logical and have sympathy for the cause. Good writing skills are essential. To succeed in the role you must be a self-motivated team player who is happy to roll up their sleeves and get on with the job.

SUMMARY OF ROLE AND REQUIRED SKILLS:

Working directly with our families and donors you will be responsible for a variety of administrative tasks and must have:

• Ability to work on your own initiative

• Excellent communication and interpersonal skills

• Strong literacy skills are a must

• Good computer skills including Word, Excel and Outlook

• Flexible and pro-active approach

• To operate within the ethos and culture of React and promote our values

KEY RESPONSIBILITIES:

• To summarise family applications

• To liaise with families and healthcare professionals

• To make grant awards to React families and process payments

• To enter data on databases and maintain accurate records

• To assist with the preparation and writing of new fundraising applications

• To identify and research funding opportunities as requested

• Be a collaborative team-player who is willing to learn all aspects of React’s work

SKILLS, QUALIFICATIIONS, EXPERIENCE AND ATTRIBUTES:

• Educated to degree level

• Excellent administrative and time management skills

• Intelligence, organisation and creativity

• Ideally at least two years work experience

Your new company
This organisation is state-funded schools and fee-paying private schools operating in England. It is one of the 10 largest charities with the most employees in the UK, with central offices in Peterborough, London and Salford. It is governed by a board of trustees and run by an executive team.

Your new role
To provide first point of contact for visitors to the London office and on the United Learning main telephone number. This position will ensure the London office runs smoothly, providing administrative support.

What you'll need to succeed

• Good knowledge of Microsoft Office, particularly Outlook (including Outlook Calendars), Word, and Excel.
• Competent in the use of various types of IT including Teams/Zoom etc.
• GCSE Standard or equivalent.
• Administration and typing skills.
• Excellent organisation, time management, communication, and team-working skills.
• Excellent telephone manner and interpersonal skills.
• Friendly manner.
• The ability to work under pressure, prioritising, and meeting deadlines.
• Flexibility in dealing with an ever-changing workload is essential.
• Attention to detail is imperative for this role.
• Good team player.
• Answering external/internal calls for both the London and Peterborough Office and dealing with appropriately.
• Checking Group email enquiries and forwarding to the relevant person/team.
• Dealing with all incoming and outgoing post and distributing them to relevant departments in a timely manner.
• Meeting and greeting all visitors.
• Managing meeting room calendars and room requirements for those using the meeting rooms, i.e. booking lunches, video-conferencing, whiteboard, arranging refreshments to ensure everything is in place for meetings.
• Managing hot-desk bookings to ensure desk availability for all those visiting and working in the London office.
• Booking taxis for staff in the London Office.
• Arranging hire cars for staff.
• Maintaining stationery/kitchen stocks.
• Maintaining general office housekeeping to a high standard and liaising with the cleaners for any issues.
• To liaise with the Landlord/suppliers regarding any facilities issues to ensure smooth operation of London Office for all staff and visitors.
• Ensure the London office meets H&S regulations by working closely with the Executive Assistant to the CEO, the Group H & S Manager and Landlords.
• Central Office premises invoices – setting up new suppliers, raising purchase orders and processing invoices.
• General administration as required to include printing name badges, printing and collating conference papers and travel arrangements.
• Assisting the Estates Capital Accountant with Estates Finance related issues such as setting up new suppliers, raising purchase orders and processing invoices.
• Holiday cover for team members.
• Other duties as requested by the Executive Assistant.

COMMUNICATIONS AND WORKING RELATIONSHIPS

External:

• External suppliers – stationery companies; caterers, photocopier supplies and Landlord.
• Board members, trustees and all other visitors who come to the London office via reception, including assisting with taxi bookings.

Internal:

• All staff within the central office and schools are either by telephone or face-to-face.

What you'll get in return
Flexible working options are available.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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This is a unique opportunity for a skilled administrator to join a lively, growing team in an emerging field. You’ll report to our Program Manager and support her with all aspects of grant administration, as well as providing administrative support for events, and for our Executive Team. 

‍The responsibilities of the Program Administrator role will include:‍

• Ensuring information about our grant calls, events and hiring rounds reach our audiences by updating our website, sending Mailchimp campaigns and reaching out to our networks in a variety of ways
• Responding to inquiries about our grant calls and events, and identifying FAQs to be published in our communications for the future 
• Initial grant application screening, including checking declared conflicts of interest and assigning grant applications to the review team 
• Undertaking routine due diligence enquiries for grant applications 
• Supporting the review teams and grantmaking committee by ensuring they have access to the documentation they need
• Making sure all documentation is complete, systematically named, and in the right place
• Booking venues and catering for our events, managing bookings, and supporting the delivery of online and in-person events
• Routine financial administration such as ensuring documents and receipts are uploaded to our online system 
• Booking transport and accommodation, and arranging some meetings for the Executive Team

‍The successful candidate will be expected to learn about all aspects of grant management, and about current priorities in Cooperative AI. We expect the focus of the role to develop over time, and for progression opportunities to emerge.

Are you an effective and trustworthy administrator looking for the next opportunity to use your skills and faith to help build a new church community in the heart of the City of London?

We are looking for someone to be a part-time Church Administrator for the Guild Church of St Katharine Cree.

We are a church for all workers in the heart of the City. We are building a multilingual church community where those working in occupations which are often low paid or precarious are at the centre of our church life and leadership. We have a developing rhythm of regular and occasional worship, as well as new activities such as English classes. We also play our part as a historic civic church and as a concert and meeting venue.

Working closely with the Priest-in-Charge, the Rev’d Josh Harris, and alongside a growing team of staff and volunteers, you will contribute directly to fulfilling our vision as a core team member with responsibility for administration of the church to support the outward mission of the church and the community and activities here.​

The role is offered for 16 hours per week initially, flexible by agreement. The salary is £16.50ph which is equivalent to a full-time (35 hours) salary of more than £30,000pa.

Please download the job application pack from our website for more information about the role, about us, and how to apply.

Please note: as this is a key post within an actively Christian setting, applications should be from Christians, as Schedule 9, Part 1:3(a) of the Equality Act 2010 applies.

Casting and Scheduling Administrator

Location:  Leeds
Contract Type: Permanent
Hours: Full time
Salary: c£30,000 - £32,000 per annum.

Opera North is England's national opera company in the north and a leading European arts organisation. Based in Leeds, the company is committed to producing work of the highest quality that excites, challenges, and entertains. We tour throughout the north of England, and also nationally and internationally.  Acclaimed for its imaginative programming and innovative productions on the main stage, Opera North also programmes its own venue, the Howard Assembly Room with an enormous diversity of activity. 

Committed to producing high quality work that informs, excites, and entertains, Opera North is looking for an experienced and well-motivated individual to fill the role of Casting and Scheduling Administrator.

The successful candidate will have proven administrative experience within a performing arts environment, knowledge of operatic repertoire and work in the UK and abroad, and experience of scheduling within a performing arts organisation. You will have excellent organisational, administrative and communication skills, with attention to detail and the ability to prioritise under pressure. This role encompasses two main areas, casting, and scheduling. We realise that finding a candidate with equal experience in both areas may be hard so please do not let that deter your application.

Deadline for applications: 10am, 14th December 2023
Interviews to be held in: Howard Opera Centre, Leeds

If you have any queries about the recruitment process or access needs with making an application, please contact them.

Opera North is committed to the Arts Council England’s Creative Case for Diversity in all aspects of our recruitment and employment practices. We actively welcome applications from people from all backgrounds, including BAME communities who are currently underrepresented in the workforce.

Registered Charity No. 511726

You may also have experience in the following: Administration Assistant, Administrator, Customer Service, Database Administrator, Scheduling Administrator, Casting Admin, Performing arts etc.

REF-210 219

Volunteer and Events Administrator

Contract: Permanent, Full Time

Salary: £31,352 to £32,919 with excellent benefits

Location: London, UK

Hybrid Working: 1 - 2 days per week in the London office (Canary Wharf), plus extensive time on event sites from June to September. WaterAid is located at Canary Wharf, London and this will be your location and contract base. In order to apply for this post, you must be able to demonstrate your eligibility to work in the UK.

About WaterAid:
Want to use your skills in events delivery to play a vital role in making clean water, decent toilets and good hygiene normal for everyone everywhere.

We need passionate, creative and dedicated people. In return, you will be encouraged and empowered to be yourself at your very best. Together, we will make a bigger difference.

Join WaterAid as Special Events Officer to change normal for millions of people so they can unlock their potential, break free from poverty and change their lives for good. On top of that you'll be joining a 2020 Great Place to Work® award-winning organisation.

About the Team:
The WaterAid Community, Events and Education team sit within the Mass Engagement department. The team manage and deliver a diverse portfolio of fundraising and engagement activity ranging from challenge events, our partnership with Glastonbury festival to community fundraising, our volunteer Speaker Network and an education engagement programme. The team delivers far more than income by deepening the engagement of new and existing supporters, raising awareness of WaterAid's work.

The Special Events team are responsible for the management and delivery of festivals partnerships, and support on a range of special events, engagement, media & supporter events and campaigns. This role is managed by the Special Events Volunteer Manager.

About the Role:
This is a varied role and will suit someone who thrives in a busy environment, works under their own initiative and has strong administrative and time management skills, together with the ability to work onsite at multi-day festivals as part of an events team.

As our organised and efficient Volunteer and Events Administrator you will be responsible for the recruitment, selection, training and day to day management of our festival volunteer programme. You'll work with the Special Events Volunteer Manager to ensure robust systems and processes are in place to make sure our volunteers have the best experience possible.

You will work closely with the wider Special Events team supporting on operational delivery, event logistics and taking a hands-on role at our events. As well as providing administrative support on fulfilling Speaker Network requests for talks and workshops.

You'll also:

• Manage administration processes and work with relevant teams to ensure accurate and compliant management of data.
• Respond to volunteer queries through email and telephone.
• Contribute towards the team's communications to support volunteers including on social media.
• Support on the operational delivery, event logistics and take a hands-on role at events.

About you:

• Excellent administrative and data management skills including knowledge of and experience in CRM databases and Microsoft packages.
• Experience in managing volunteers/supporters/customers face to face and by telephone.
• Excellent written and numeracy skills with high attention to detail.
• Excellent verbal and written communication skills
• Experience of following processes as well as lateral problem solving and an attitude of continuous improvement
• * A methodical approach to work with the ability to initiate, implement and complete multiple tasks to a high standard with minimum supervision.
• Enthusiasm, a positive and proactive approach to work and the ability to work under own initiative and collaboratively as part of a teams.
• Experience of working/volunteering at events
• Work well under pressure and manage conflicting priorities
• Ability to travel and work varied hours, including evening and weekends when required.

Closing date: Applications will close at 23:59 on 10rd December 2023. Availability for interview is required on 13th and 14th December 2023.

How to Apply: To see the full job pack, please click 'Apply'. Please apply by submitting your CV and a cover letter into one document in either Word Document or PDF format.

Pre-employment screening: In order to apply for this post, you must be able to demonstrate your eligibility to work in the UK. All our vacancies require a basic Disclosure and Barring Service (DBS) check to comply with our Safer Recruitment policy.

Our Benefits:

• 36 days' holiday (including 8 Bank Holidays)
• Option to buy an extra 5 days annual leave
• We offer a generous pension plan with employer contribution of up to 10%
• Wide range of flexible and agile-working arrangement
• Season Ticket Loan
• Free annual eye tests
• Pay as You Give charitable giving scheme
• Enhanced Maternity and Adoption/Surrogacy pay, Shared Parental Leave and Paternity Leave
• Sabbaticals
• Volunteer Day

Our Commitment

Our People Promise:

We will work with passion and focus to ensure safe and sustainable water, toilets and hygiene are available to everyone, everywhere. WaterAid is a place of purpose - where people have a real commitment and shared responsibility for the impact we have. We are a global community with diverse backgrounds and perspectives, motivated by inspiring, stimulating work. We are determined to put the wellbeing of our people first, to be a place where people feel safe and able to contribute their voices and truly live our values.

Equal opportunities:

We are an equal opportunity, disability-confident employer and are dedicated to achieving the highest standards of diversity, equity and inclusion. We welcome applications from people of all backgrounds, beliefs, customs, traditions and ways of life. This includes, but is not limited to, race, gender, disability, age, sexual orientation, religion, national or social origin, health status, and economic or social situation.

Safeguarding:

We are also committed to protecting everyone we come into contact with. We have a zero-tolerance approach to abuse of power, privilege or trust across our global work, and any form of inappropriate behaviour, discrimination, abuse, bullying, harassment, or exploitation. Safeguarding the people and communities we work with, our staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities extremely seriously.
 

My client, based in EC4, have been providing support for current and former insurance employees and their dependants since 1902, last year they were awarded over 1.3 million to support insurance people in need.

Together we are looking for a full-time experienced Administrator reporting to CEO. Salary minimum £28,255 this includes non-pensionable LWA of £8,255 per annum. Working 9-5 (flexible) with one hour for lunch, office based 4 days a week with a potential of one day wfh.

The role in a nutshell.

To process and make recommendations in respect of first time and subsequent applications for financial assistance from individuals and families who are, or have been, employed in the insurance industry.

Benefits include generous pension entitlement and use of onsite gym:

You will

• Process a range of applications for assistance in respect of day-to-day living expenses or one-off essential needs.
• Analyse information against criteria, interpret financial information, liaise with other outside agencies and reach recommendations on financial assistance.
• Ensure all written communications are personalised, reflective and demonstrate empathy and an understanding of individual circumstances.
• Maintain detailed and accurate case and financial records, logging data received and actions taken in line with current policies and procedures.
• Maintain confidentiality in all areas of the role in line with procedures and Data Protection legislation.
• Any other duties that may be reasonably required from time to time.

It is critical that you are and have:

Ability to manage a complex workload and adapt to changing priorities

An organised methodical approach to work and time management

Strong Excel and Word skills

Strong written and communication skills

Strong mathematical capability

Extremely Accurate

Caring and compassionate, with good listening skills,

If you also have:

Experience in a Caseworker/Grants Officer role in a grant-making charity

Up-to-date, working knowledge of UK and Irish State benefits

Experience in Icaris or other client database

Desire to develop career in small team where roles are defined and each person responsible for workload

This will be beneficial.

Please contact for full details and information on how to apply