The Anna Freud National Centre for Children and Families supports distressed children and their families through innovative therapeutic practice and research, training and promoting awareness of mental health issues. In April 2019, the Centre opened its new Centre of Excellence located in King’s Cross.

The Centre delivers a wide range of training and conferences, aimed mainly at mental-health and allied professionals and are core to the Centre’s mission of disseminating skills in innovative practice, as well as being a way of generating income.

The trainings last between one and nine days and are held both internally in the Centre’s training rooms, and externally in various settings. The training content ranges from teaching specific therapeutic methods for working with people to helping professionals gain deeper understanding of types of patient behaviour through research methods.

We are looking for an efficient, hardworking Training Administrator to work as part of a small team to help administer our trainings. The Training Administrator would predominantly administer two of our large training programmes, and would support the team with other training administration as needed.

The role would ideally suit a strong administrator who has experience of working in a busy office environment within an events or not-for-profit organisation. We would also consider a self-motivated, focussed individual with a strong interest to develop a career within the events or voluntary sector.

The post-holder will be based at the Anna Freud Centre, 4-8 Rodney Street, London N1 9JH.

The Centre values diversity and aims to have a workforce that reflects this. We encourage applications from all sections of the community.

The Elim Pentecostal Church is a growing Movement of more than 550 Christian congregations in the UK and Ireland. Elim is also a leading UK charity operating within the non-profit sector as a single consolidated charity. Elim’s core vision and distinctive characteristics arise from its spiritual heritage as a denomination focussed on Christian mission and ministry.

Elim International Centre Malvern is the base for the Elim’s ministry, mission, training, administration and finance departments, serving the denomination’s churches and activities.

Elim Missions exist to stand alongside the missionary sending church, to serve them, to fully equip them and communicate with them the missionaries’ story.

We desire to impact the world through church planting. We will use our connections from Elim Global to connect the church planting practitioners to areas of need. We encourage people to rise up and become church planting trainers. All the social justice campaigns are in line with what the local church is doing, whether that is feeding the poor or human trafficking. Elim Global is a disciple-making movement with strategies for church planting and leadership development in every nation.

THE ROLE

You will support the Missions Administration Team in the daily administration and correspondence with both missionaries in the field, churches, sponsors and students. You will report to the Applications and Overseas Placements Co-Ordinator, to arrange the logistics of overseas teams including:

· Process application forms.

· Process references.

· Process DBS checks.

· Ensuring all necessary paperwork has been requested and received, including in locum parentis forms and medical letters.

· Liaising with overseas missionaries and Partners to make arrangements including accommodation, itinerary and costs.

· Arranging flights, visas, ensuring training is completed and aiding with insurance requirements.

· Keep applications summary, calendar and Missions Team information up to date.

· Liaise with Applications and Overseas Placements Co-Ordinator to produce placement options sheet, each year.

· Maintain and distribute the ‘Before You Go’ documents.

· Maintain, develop and review the compliance relating to the Elim Missions Department, including GDPR.

· Hosting, training and supervising volunteers in the Missions office.

Overseas Team Placements

· Checking with placement team leader and team members a few days before deployment.

· Contacting Team Leader during trip.

· Follow-up and debrief with Team leader, missionary, incl. necessary chase up.

· Request post-evaluations.

Overseas Team Finance and Compliance

· Send invoices for DBS checks and flight costs as necessary and keep a record of invoices sent.

· Chase the incoming DBS and flight finance and generate subsequent receipts.

· Checking ongoing security plans and risk assessment with missionaries once they are overseas.

Shop with Integrity

· Selling goods at local and National events.

· Dealing with stock takes and inventory.

· Pricing and labelling of stock.

· Distributing SWI stock to churches and individuals.

· Website updating

Elim Missions Administration

· Maintaining & reviewing the content of the Elim Missions website.

· Liaising with Website Content Manager regarding information to be uploaded.

· Checking content of incoming missionary newsletters and associated distribution.

· Chasing the missionary biography updates for website promotions, inc. prayer cards.

· Scanning missionary archives.

· Updating archive spreadsheet.

· Subsequent analysis.

Liaising with Graphic Design & Media for Social Media.

Unicef ensures more of the world’s children are vaccinated, educated and protected than any other organisation. We have done more to influence laws and policies to help protect children than anyone else. We get things done. And we’re not going to stop until the world is a safe place for all our children.

The Corporate Partnerships team at Unicef UK manages partnerships with major UK companies, including easyJet, arm, Manchester United, and Unilever.  We firmly believe that companies can play a crucial role in creating a better world for children. Our vision is to be the partner of choice for the UK’s leading companies, securing and developing strategic, long-term relationships that align with business objectives to deliver for the partner and for children.

As Corporate Partnerships Team Administrator, you will provide proactive administrative support across the entire team, helping us to deliver on our ambitious income targets. This will involve developing and maintaining systems and processes that enable effective and efficient ways of working. Other components of the role include support for fundraising activities and database management.

Our ideal candidate will be highly efficient with a flexible approach and proven administration experience. You enjoy providing support to colleagues, possess strong organisational skills and you have the ability to prioritise your workload with minimal supervision.

Contract - Permanent, full time

Coram, which is the oldest children’s charity, is a group of specialist organisations addressing the care, welfare, education and rights of children and operates from its distinctive 3.5 acre headquarters in the heart of London which provides the hub for clinical as well as professional and distributed services for adoption. Coram strives to be a credible, respectful, professional, dynamic and committed organisation where these values infuse all that we do to promote resilience for children.

Ambitious for Adoption is a new regional adoption agency to provide the adoption services for 5-7 local authorities. It is commissioned and delivered from Coram, a registered voluntary adoption agency which is judged Outstanding in all categories by Ofsted in both London and East Midlands. The agency stands at the forefront of development in the adoption sector in early placement, collective matching, and permanence practice.

About the Role

We have a great opportunity for a self-motivated and highly organised individual to assist in overseeing the provision of administrative support for the needs of the Adoption Managers and members of the social work team. This role will have responsibility for ensuring that systems and processes are in place and maintained so that information is up-to-date, accurate and easily accessed using the Charms database.

You should have excellent communication and IT skills, with the ability to work on your own initiative and as part of a team. Experience of designing and implementing administrative systems and an understanding of the statutory framework for Adoption is essential.

Click “apply now” to be redirected to our application form 

Closing Date: Friday 4th October 2019

Interview Date: TBC

Coram is an equal opportunities employer and welcomes applications from all sections of the community. We are committed to the safeguarding of children and will require the successful applicant to undertake an enhanced DBS disclosure.

Registered Charity No. 312278.

Position Summary:

The Data Entry/Junior Administrator works with Database Manager to assist with the data entry process and administrative tasks in support of the Graham Tour.  This position serves to process and enter information into the Tour database and provide efficient and accurate data processing functions in various areas including: manually sorting information, maintaining and updating records and database, collecting data from field operations and web forms, assist in preparing contact data for project communications, assist in the data analysis of project developments and ensuring accuracy is maintained throughout the process.  This position may also be required to assist with additional ad-hoc duties which include, but are not limited to, responding to both internal and external telephone/email enquiries and other administrative duties.

Responsibilities and Duties:

• Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
• Faithfully upholds BGEA in prayer
• Consistently participates in daily BGEA staff devotions
• Demonstrates behaviour aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
• Effectively represents Jesus Christ to those within both personal and professional spheres of influence
• Communicates effectively with team members and when dealing with people externally
• Phone calling as necessary, to confirm information
• Maintain accuracy and follows procedures when performing functions
• Maintains the protection and confidentiality of records database information in line with current data and privacy laws, including age of consent
• Processes information and/or data entry functions based on requirements needed and as assigned by the Database Manager in ONE OR MORE of the following areas:
  • Accurately process and enter data into the database.
  • Check databases for data quality and integrity.
  • Address database related queries from staff and field team.
  • Maintain and adhere to user access and permission levels for database segments.
  • Perform administrative duties and assist in gathering information for various reports or Tour needs.
  • Report database system problems in a timely manner so that problems, bugs or errors can be resolved.
  • Contribute feedback and make recommendation for improvements to be considered for future data processing, setup and/or changes required to the procedures

Competencies Required:

• Servant Leader: Upholds Christian values with the ability to lead by example and have a heart for service.
• Communication: Strong communication skills; ability to express oneself professionally, both written and verbally when interacting with people internally and externally.
• Teamwork: Ability to work well within a team and individually.
• Proactive: Proactively carry out administrative tasks and support the team where needed.
• Problem Solving: Ability to assess problems and seek to implement solutions.
• Flexibility: Ability to adapt quickly to fit with changing conditions, tasks, responsibilities, or people.
• Thorough: Have good attention to detail, with emphasis on communication, time management and accurate record-keeping.
• Multi-task: Ability to multi-task, be well-organised and work well under pressure.

Skills and Knowledge:

• Qualification in related discipline or equivalent work experience
• Experience in working with databases such as Raiser’s Edge or Microsoft Dynamics CRM
• Proficient in MS Office Suite
• Strong data entry skills

Physical/Mental Demands:

• Ability to work independently and as part of a team
• Ability to work with people at all levels both internally and externally
• Ability to handle multiple interruptions throughout the day
• Ability to maintain strict confidentiality
• Ability to work under stress and pressure
• Flexibility and adaptability
• Ability to travel to Tour Cities if required.

There is a requirement for the job holder to be a committed Christian and demostrate a personal commitment to the Christian faith.

Regional Administrator

Alzheimer's Society is the UK's leading dementia charity. We provide information and support, improve care, fund research, and create lasting change for people affected by dementia.

Position: Regional Administrator
Location: Peterborough
Contract type: Full Time, Permanent
Hours: 35 per week
Salary: £17,732 to £18,629 (depending on skills and experience)

Closing date: 30 September 2019
Interview date: 8 and 9 October 2019

About the role:

Our strategy, a New Deal on Dementia, sets out a vision for an inclusive society where people affected by dementia have the relevant information, advice and guidance to participate on their terms, in a dementia friendly society.

The Operations Directorate is at the heart of this strategy and our administration structure focusses on specialisms that allow us to realise our strengths and build on the excellent work we have done to date and grow our service to provide advice and support to anyone diagnosed with dementia.

We are looking for talented individuals to join our Virtual Regional Administration Hub to provide high quality, flexible and effective administrative support to teams within the Operations directorate across the country. You will be based in our office in either Peterborough or Welwyn Garden City and some travel may be required across the region for training or meetings

We aim to deliver an excellent experience for everyone who comes into contact with the team by providing a professional first point of contact which is backed up by an efficient and effective administrative service.

You will ensure that Society wide information systems and processes are followed consistently, and will work closely with other teams to ensure a seamless, integrated administrative service to support Operations functions.

About you:

Educated to at least GCSE level or equivalent, you will possess an ECDL or demonstrable equivalent experience of using IT systems. Excellent teamwork skills and the ability to develop good working relationships at all levels are essential. Attention to detail and a flexible and pro-active approach are also required.

We are looking for someone who is excited by change, enjoys a variety of tasks in their work and is able to consistently offer high levels of customer service, meeting deadlines and communicating positively at all times.

In return we can offer you a competitive salary. You will also have access to our impressive range of benefits including; cash health plan, childcare vouchers, annual leave and much more.

If you have the qualities we’re looking for, and are passionate about making a difference, then we would love to hear from you.

You may have experience of the following: Regional Administrator, Admin Assistant, Administrative Assistant, Administrator, Office Assistant, Office Administrator, Charity, Third Sector, NFP, etc.

Branch Administrator - Lancashire

16 hours per week

Based in Lancashire Branch Office, Preston

A fantastic opportunity has arisen for a part time Branch Administrator with the Lancashire Branch of SSAFA on a fixed term contract, the UK’s oldest national tri-service military charity.

SSAFA, the Armed Forces charity, supports the person behind the uniform; any time they need us, in any way they need us, for as long as they need us. Every year, SSAFA helps more than 73,000 people from the Forces family to get back on their feet; those currently serving, reserves, veterans and their families. Support is there for people at any stage in their military career; from the youngest recruit to the oldest veteran – no one’s service is ever forgotten. We give hope, help and personal support for as long as it takes to get that person’s life back to where they want it to be.

About the role

We are seeking an organised and experienced administrator to work closely with branch chairmen and other volunteers in Lancashire.  You will support the local ex-service and service community by:

• Providing the day to day administration required to run the branch office:  monitoring the branch email inbox; answering the telephone; maintaining records.
• Liaising with branch officers, volunteers, clients and outside agencies.
• Assisting with recruiting new volunteers and the ongoing support to branch volunteers.

About the team

You will be providing administrative support a team of dedicated volunteers, who cover the whole of Lancashire county; you will also be working closely with the North West Regional Support Co-ordinators.

About you

To carry out this role successfully you will be a team player with good communication skills, experience of working in an office environment and managing and prioritising your own workload. You will also have good IT skills and experience of using MS Office Suite. 

You will also have the ability to handle welfare cases with sensitivity and empathy.

Knowledge of the Armed Forces and ex-Forces community and of working with volunteers would be an advantage but is not essential.

SSAFA is an employer that values the diversity of its workforce and welcomes applications from all sections of the community.

No agencies please. Any unsolicited submissions from agencies will be accepted as a direct application from the candidate and no fees will be payable.

Closing date: Midnight on 22nd September 2019

Interviews: 1st October 2019 in Preston

SSAFA is an Equal Opportunities Employer and is committed to using the Disclosure & Barring Service.

If you wish to apply for any of our vacancies you will be asked to answer some screening questions before completing an application form and uploading your CV.  Personal data to progress your application for employment is covered under the General Data Protection Regulations (GDPR) Article 6 Section 1b and Article 9 2b and c. Your details will not be used for any other purpose or shared with a third party without your permission.  Data on unsuccessful candidates will be retained for one year from the vacancy being filled. If you take up employment with us, your information will be held for the duration of your employment plus six full calendar years. Further details are contained in SSAFA’s Privacy Statement on our website.

Overview of the role

The Operations Team Administrator is a new and critical role in our Operations Team. You will be at the beating heart of our work across both Koreo’s portfolio and the Hub Islington. This key role is responsible for providing outstanding administration support across all areas of our delivery including:

Team Administration support

• You will help support the administration of our programme of work including but not limited to:  
  • Creating, editing and proofing reports and documents
  • Maintaining the operations team diary and arranging team and organisational meetings
  • Sending out pre-arranged communications and messages to external stakeholders  
  • Support the team with room booking and venue enquires for our programme  
  • Support the team with travel and accommodation bookings
  • Prepare materials for training sessions  
  • Prepare and support team with pulling together information required for reports and bids
• Responsible for the physical and electronic storage of all documents, records and files  
• Responsible for the effective coordination of financial administration across the team such as processing and raising of invoices, submitting participants expenses

Office co-ordination

• To support with the operational delivery of Koreo office and Hubs space bookings and events programme including room set up, delegate welcome and event cleardown
• Responsible for maintaining a high-quality office space including managing of the cleaning of the space through our contracted cleaners 
• Managing our supplies, coordinating orders for and organising office supplies

Person Specification

• Organisation, time management and task efficiency – You are reliable and thrive on responsibility. You will be expected to manage competing priorities, delivering at pace to a high standard. Effective planning and strong organisation skills will be key to the success of this role
• Ability to take initiative and effectively solve problems – You are able to work independently and use initiative when needed. You are a natural problem solver, and you are able to quickly spot and manage key risk areas
• Attention to detail – You are an excellent proof-reader and you are able to work confidently with large quantities of complex data
• Customer service – You should understand who our customers are and show a commitment and desire to anticipate, meet and exceed their needs and expectations
• Build positive relationships – You are comfortable in a small, busy and ambitious team. You are be a good team player and able to build and maintain strong interpersonal relationships with colleagues and our community
• Written and verbal communication – You can communicate clearly and effectively, both verbally and in writing. You should be confident in conversing with a variety of people and be able to adapt your style to different audiences and through different mediums
• Adaptable – You cope well with competing demands and changing environments. You maintain your effectiveness and productivity throughout. You will be flexible and able to work in different settings and with different people.

Experience

Essential

• Previous experience in space or office management
• Previous experience of providing administration support  
• Advanced knowledge and use of Microsoft Excel, Word and PowerPoint
• Competent at using Microsoft Office and Google suite
• Comfortable using a variety of online platforms and database systems

Desirable

• Experience in managing policy compliance and risk
• Previous experience of using CRMs, ideally Nexudus or Salesforce
• Previous experience using financial management platforms

You will be part of the ‘Someone to Talk to’ team at Centre 33, providing support to the project. Your role will involve a number of varied responsibilities including making counselling appointments, inputting and analysing data, taking phone queries, organising meetings, updating websites and generally being a support to the busy team.

This post requires a conscientious, person with excellent organisational and communication skills.  You will have great attention to detail and understand issues around data protection as well as be interested in and committed to the aims of the charity.  You will have at least 2 years experience in an administration role. There may be some contact with vulnerable young people and you will have skills in this area.

Based in Cambridge but you will be expected to travel to other locations in Cambridgeshire frequently. Hours are negotiable but if you must be prepared to work over a minimum of 5 days, preferably including afternoons.

Part-time and full-time positions available

We are seeking a Meetings Administrator and Database and General Administrator to join us and provide administrative support to our team.

Both positions will involve you providing assistance to our Secretary General and other senior staff with administrative duties.

In the Database position, you will assist with meeting management in support of the Anglican Safe Church Commission, a small international medical grants fund, and the Secretary General’s office team. You will also maintain our global database of senior Anglican clergy and staff.

In the Meetings position, you will assist with preparation for a wide range of international Anglican meetings initiated or supported by the ACO. The role includes arranging travel, visas and accommodation, providing meeting papers and joining information to delegates, and hospitality.

To succeed, you should have flexibility, drive and personal resilience, as well as first-class skills.

The Anglican Communion Office is the permanent Secretariat for the Instruments of Communion of the Anglican Communion. We serve the Anglican Consultative Council, the Primates’ Meetings, and the Lambeth Conference, as well as commissions, committees and groups that emerge from time to time, as the need arises. Currently we are working hard in preparation of the Lambeth Conference, which takes place in 2020.

For further information and to apply, please visit our website via the Apply button.

Closing date: Monday, 23rd September 2019.
Interview date: Tuesday, 1st and Wednesday, 2nd October 2019.

Job Advertisement

Job Title: Administrator

Location: Kew, Richmond, Surrey

Responsible to: Director

Salary: Competitive

Hours: 9 – 5pm

We are seeking a dynamic individual for immediate start at our Kew-based charity helping terminally ill children living in the UK.

Job specification includes:

• Minimum two years office experience

• Ability to work on own initiative

• Excellent communication, interpersonal and literacy skills

• Excellent telephone manner

• Good computer skills including Word, Excel and Outlook

• Flexible and pro-active approach

The successful candidate will be responsible for a variety of tasks and need to be a highly organised individual and enjoy being part of a small team.

You’ve got good administration experience and you’re a good team player with a flexible approach. All you need is the perfect environment to put your skills to great use. Welcome to Richmond Fellowship as an Administrator.

We are looking for someone like you to play a vital support role at our Holloway Road head office.

Enthusiastic and keen to develop, you’ve got good communication skills and a professional telephone manner as well as experience of completing financial returns/ records. It goes without saying that you have strong IT skills and are able to prioritise a busy workload and work to deadlines.

So, are you ready to take on this rewarding role that comes with some really great benefits including 25 days' holiday, contributory pension scheme, employee assistance programme and childcare vouchers, plus exceptional professional development and training opportunities? Apply now via our website.

So, are you ready to take on this rewarding role that comes with some really great benefits, including a smartphone? Apply now via our website.

This is a rolling recruitment process, shortlisted candidates will be interviewed as and when they apply.

Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone.

Nordoff Robbins is currently recruiting for an experienced administrator who is a good team player, organised, flexible, high attention to detail and with excellent communication skills

Based in Scotland, the post holder will play an important role in both the charity’s Fundraising and Events and Music Services operations by delivering effective administrative support across these two directorates, as well as providing a level of general office support.

A basic DBS disclosure will be requested for the successful applicant.

Full-Time (35 hrs p/w)

Fixed-term contract until December 2020

HMP Swansea

Ref code: AWS-191

Are you a highly organised, efficient and proactive self-starter able to work on your own initiative? Looking for an exciting new challenge? If so, join St Giles Trust as an Administrator, where you will provide vital administrative support and contribute to ensuring compliance with systems and procedures, standards and performance targets relating to the administrative functions.

About St Giles Trust

An ambitious, well-established charity that helps people facing adversity to find jobs, homes and the right support they need. Central to our ethos is our belief that people with first-hand experience of successfully overcoming issues such as an offending background, homelessness, addictions and gang involvement, hold the key to positive change in others. 

About this exciting opportunity

This key role will see our successful candidate undertake a broad range of essential office-based, meeting-setting and facilities monitoring tasks. This will involve managing, developing and updating the Client Database, collecting and collating data, and developing and maintaining effective and efficient administrative and office systems, including filing and recording systems.

You will also be expected to process all relevant internal and external correspondence and access emails regularly and distribute messages promptly, while offering general support to Peer Advisers, staff and manager when necessary is also an important aspect of the role.

What we are looking for:

• Strong IT skills, including proven Word, Excel, PowerPoint and Outlook experience
• An excellent communicator, verbal and written, with impressive interpersonal skills
• A self-starter who is organised and able to manage own workload
• Strong attention to detail and a proven ability to produce accurate work
• Impressive time-management, organisational and prioritisation skills
• The ability to develop and maintain filing, database and recording systems
• Sympathy with the aims and ethos of St Giles as an organisation

In return, you can expect a competitive salary and generous leave allowance, staff pension scheme, flexible working, a mentoring programme, an advice and counselling service, season ticket loan and much more besides.

For further information, or to apply, please visit our website.

Closing date: 11pm, 30th September 2019. Interviews: 9th October 2019.