You have great administrative and data entry skills, a flexible approach and lots enthusiasm. All you need is the perfect environment to put your skills to great use. Welcome to Aquarius as an Administrator and Data Worker.

Right now, we’re looking for someone like you to join our team in Derby that offers alcohol services and access to drug treatments for adults, and has a large family service to support those affected by someone else’s substance misuse.  You will provide the vital administrative, data entry, reporting and reception support the service needs to run smoothly. One minute you might be booking clients in for appointments using our electronic diary system, the next, greeting visitors, keeping the reception area clean and tidy, dealing with queries or handling a telephone enquiry. Anything it takes in fact, to ensure that everyone we deal with feels welcomed and that our systems and service operates effectively each and every day.

As well as GCSE English and Maths at Grade C or above (or equivalent), you have significant experience of data entry, manipulation and reporting. We’ll also be looking for a background in an admin role where you dealt with people from a wide range of backgrounds, both over the phone and face-to-face. Familiar with all aspects of electronic communication such as email, diaries and the intranet, you have a good knowledge of Microsoft Office applications and Windows files and folders too. What’s more, you have lots of initiative, are great at multi-tasking, work well within a team and under direction from others and have an absence of an alcohol or substance misuse problem for at least two years.

So, are you ready to take on this rewarding role that comes with some really great benefits? Apply now via our website.

Closing date: 14 October 2020.

Aquarius is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone.

It’s an incredibly exciting time to join Independent Age and help make an impact on the lives of older people. This role is a central role within the charity. Working closely with the Operations Manager and the Operations Co-ordinator, the postholder will collaborate across the organisation and support projects to embed outstanding practice in the key disciplines of Facilities, Reception, Procurement, Annuitants’ Support and Central Administration. The ethos of the Corporate Services directorate is very much to establish the best ways of working that enable other colleagues to achieve their objectives.

With experience of working in an administrative role providing a range of administration and support services, you should have excellent organisational skills including the ability to prioritise a range of tasks.  You will have the ability to work flexibly and autonomously to balance work across multiple teams meeting challenging deadlines, and have strong customer service experience.  With excellent attention to detail including the ability to accurately record complex data, you must be solutions focussed and be able to deal with issues in a proactive manner.

Are you an experienced administrator looking for your next challenge?

Are you interested in working for a progressive and constantly evolving organisation?

Are you committed to providing excellent customer service?

We’re looking for a Fellowship Administrator to help us effectively maintain administration and provide exceptional customer service for our 30,000 Fellows.

You will demonstrate excellent customer service skills, strong attention to detail and a commitment to the RSA’s mission. You’ll be confident in managing a varied and wide-ranging workload, and have excellent time management and prioritisation skills, with the ability to work unsupervised and manage your own workload when required.

To find out more about this role, please visit our website.

About Us

We are the RSA.  The royal society for arts, manufactures and commerce.  We’re committed to a future that works for everyone, a future where we all can participate in its creation.

With over 250 years of heritage in making significant social impact, we bring together, our rigorous research, proven change process, influential ideas platforms and our global community of over 30,000 problem solvers united in a desire to deliver solutions for lasting change.

We invite you to be part of this change. Join our community. Together, we’ll unite people and ideas to resolve the challenges of our time.

We offer great benefits, including 29 days holiday (plus bank holidays), additional wellbeing allowance, free fellowship throughout employment and lots more!

Apply

In order to apply, please click ‘apply for this job’ on our recruitment page and submit your CV. You will also be required to answer a series of questions. You do not need to submit a cover letter.

Please submit your application through the RSA website. We cannot accept applications via email. All applications will receive an automated response.

The closing date for receipt of applications is 9am 12 October 2020. Screening calls are expected to take place in the week commencing 19 October and interviews will be in the week commencing 26 October. An informal interview will follow in the week commencing 2 November if you are successful in these initial stages, to be arranged on a 1:1 basis. 

Please note that we cannot accept late, incomplete applications, and we can only consider candidates who apply through the online application process.

Beyond the Streets is a small charity with a big impact on creating routes out for women in prostitution in the UK. Your role is to support the ongoing work of Beyond the Streets by providing administration to ensure the efficient operation of the charity’s mission. You will play a valued role in the organisation and are key in supporting the directors and employees through a variety of tasks related to organisation and communication. You will be motivated and have relevant experience; someone who can understand the big picture and work to make things happen.

This is a part time job, 3 days per week, that will help ensure our organisation is thriving.

Inspire supports young people to create a positive future for themselves. We are looking for a term-time School Administrator to act as the first point of contact at our alternative provision school, Inspired Directions, and to provide high-quality administrative support for our school team.

Based in the heart of Hackney, Inspired Directions School supports 15 young people aged 14-16 who have found it difficult to engage with mainstream education. Our work enables young people to believe in themselves, gain qualifications and build a positive pathway for their future.

Our small, nurturing space offers young people holistic support; as well as working towards GCSEs in English and Maths, students can opt to study for two days per week with our partner college to gain Level 1 and Level 2 BTEC qualifications. We offer art and music therapy on-site, as well as project-based learning in music and drama. 

Inspired Directions School is part of Inspire, a Hackney-based charity which connects young people with the world of work. With over 1,000 employer and school partnerships, we find work placements for students, giving them the best chance to succeed in their chosen career.  

Working in a small school can be incredibly rewarding. Focusing on positive outcomes for students, you will have direct contact with young people, working within a small and passionate team.

Our ideal candidate will be enthusiastic and professional, will thrive in a busy environment and will have excellent customer service skills.

Role description:

About Us

‘Nicodemus’ is a Christian Charity that bridges the gap; rescuing and restoring young people. Some may have once been sponsored or supported by other agencies, but have now found themselves living back on the streets while others have become impoverished and face difficulty due to the generational cycles of poverty. Helping them to rebuild their lives by empowering and equipping these same young people as community leaders transforming and rebuilding their communities, promoting community development, sustainability and leaving a lasting legacy of positive world change...

This is an exciting opportunity for someone to build a career in fundraising and to make a huge impact on the lives of marginalised young people, as well as the growth of an amazing charity. We are looking for a Fundraising Administrator to enhance our sustainable income generation. The post holder would be expected to work from the office or from home during COVID as agreed. They will need to attend regular meetings and participate in discussions with colleagues in the office. This is a new role as part of our future investment in fundraising. This investment will enhance our strategic and operational ambitions in line with our three-year plan.

Reporting ultimately to the Operations Manager you will be responsible for supporting with the development of our trust fundraising capability; that will include but not be limited to, investigating, researching and constructing applications for new funding. You must possess excellent communication skills, to ensure we demonstrate a strong case for support.

To be successful in this role, you will have experience and excellent capabilities in writing and undertaking research, with the ability to present information concisely to a wide range of audiences. You will have good communication and relationship development skills and will be capable of working with a small, yet, dynamic team that are used to taking both initiative and responsibility. 

During the first 6 - 12 months, the successful candidate will be expected to establish themselves in the new role and some early income generation will be anticipated from established strategies and contacts.

Post this establishment period, an annual fundraising target will be proposed and agreed with the Trustees. Fundraising Administrator is a key member of the Charity with responsibility for developing and delivering our fundraising strategies.

In particular, the post holder will take overall responsibility for:

• Self-motivated fundraising, achieving financial target on an exponential programme.
• Planning, delivering and supporting to develop the fundraising functions.
• Promoting effective collaborative team working and a culture of professionalism, learning and development.

The post starts at £18,000 per annum, with the opportunity to progress to Trust and Statutory Fundraiser, after six months earning £21,000 per annum. 

Oasis Charitable Trust is a multi-national charity supporting young people and their families in 9 countries worldwide. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full potential.

Due to a successful funding bid, Oasis Hadley Hub team is expanding and are now in a position to employ an experienced Administrator to work alongside our Oasis Hub Hadley team in North London.  The newly created role is varied, encompassing marketing and finance activity as well as the general administration that is usual in a busy team.  There is also a requirement to travel to two smaller Oasis hubs based in the Croydon area, to provide similar support on an occasional, but regular basis.

Key responsibilities will be:

• Assistiing the Hub Leader in maintaining databases, accounts and financial records.
• Keeping paperwork updated, in order and readily available to access.
• Assisting with newsletters, reports, printing, room bookings and minuting meetings.
• Working with the Hub Leader on developing and maintaining the Hub social media platforms and updating websites.

The successful post holder must have:

• Proven experience in administration and a flair for finance and cash handling (Excel experience required).
• The ability to work accurately and efficiently, prioritising your workload.
• Self-motivation, resilience, with excellent organisational and inter-personal skills.
• A willingness to be based in North London but travel on occasions to South London.

This is an exciting opportunity to be part of a growing team, working in a community and education setting.  As part of the package, Oasis offers:

• A pension scheme, offering 7% employer contribution.
• A generous holiday allowance, starting at 25 days per year (plus 8 Bank Holidays).
• Policies which promote well-being and are family friendly.

If you are interested in this position, please download the documents from this page or contact the Oasis UK team for further information.  (CVs alone will not be accepted). We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.

Completed applications should be returned by Midday Monday 5th October 2020

Interviews will take place on week beginning 12th October 2020.

FULL-TIME, 40 HOURS PER WEEK

1 YEAR FIXED TERM CONTRACT

SALARY:  £23,801 - £25,646 per annum

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.

We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. 

Oasis supports Equal Opportunities.  Registered Charity No. 1026487

Job Title:  System Administrator

Reporting To: Head of IT

Working pattern: Based from home with regular travel to The Felix Project depots in west, north & east London

About The Felix Project

The Felix Project is a London charity working to end hunger and food waste. We collect surplus food from supermarkets, wholesalers and other food suppliers right across the commercial food industry – food that is fresh and nutritious but cannot be sold for various reasons. We deliver this food free of charge to charities and schools. Every week the food we redistribute provides wholesome meals for the elderly, the homeless, people with mental health issues, refugees and asylum seekers and vulnerable families and children. Thousands of people volunteer their time with The Felix Project so that, for every £1 donated we are able to deliver £12 worth of good food to people in need.

We have two warehouse operations based in Park Royal, West London and Enfield, North London. We also run a central London operation. Our Head Office is based in Park Royal. We want good food go to good causes.

The Situation

Since the start of Covid we have seen demand for food from our many charity partners rocket, and now we are sourcing and delivering food for more than 500,000 meals every week (a 300% increase since March). With our talented and energetic workforce we are now committed to make an even greater impact on food poverty by growing this to 2 million meals per week (100 million meal per year) by 2023.

As part of this ambitious plan we have committed to Microsoft 365 infrastructure and we already utilise Outlook, SharePoint, Teams and PowerBI, with users established on our Azure AD. With the help of Accenture and Avanade we have implemented Dynamics 365 for Field Service, managing our receipts and deliveries of food in our fleet of vans using a PowerApps Portal to enable live updates for our volunteer drivers. Now, building on this we want to extend the use of dynamics into our Fundraising and Volunteering teams by migrating data and processes from proprietary cloud-based systems onto a single Dynamics 365 CRM platform, and then implementing world-class marketing tools to help drive our need to attract more great people and resources.

We’re looking for a Champion

As an IT professional, you know your stuff, but something is missing. Perhaps, you're not being challenged? Or not getting the opportunity to achieve your potential? Or perhaps you want a job where your work makes a direct difference to the lives and welfare of others?

The Role

We're looking for a Microsoft 365 Administrator to join our busy team. Working from home and our depots, you'll be responsible for supporting, managing and developing our M365 platform. Working with colleagues and external consultants, you'll take responsibility for ensuring our ecosystem is in great order and delivering measurable benefits for our business and our customers.

This newly created position would suit an experienced IT Support Analyst / Systems Administrator / Service Desk Engineer with experience of supporting Microsoft 365 / Office 365 and related technologies such as Exchange and Active Directory in a startup or SMB environment. The ideal candidate should have 5+ years hands on experience.

You will have strong tenant level experience of implementing and managing Microsoft 365 (Teams, SharePoint, OneDrive, Exchange). You will also have a good understanding of PowerPlatform, (including PowerBI, PowerApp and PowerAutomate) and some experience of managing Microsoft compliance and security. Experience of the governance and best practice around cloud infrastructure and applications would be an advantage.

You will support the business by taking responsibility for the day to day operation and resilience of all business systems, including resolving support issues and overseeing our external helpdesk and support partner. This key role demands exceptional problem-solving skills and the ability to drive issues to resolution whilst being able to prioritise competing demands and cope in pressurised scenarios. The ideal candidate will also have excellent communication skills and be able to support users in diagnosing and resolving issues in the most effective ways.

This is a 1 year fixed-term contract. In that time you'll encounter a wide range of valuable experiences for your professional development. Plus, we've some exciting plans going forward, so who knows what the future may bring?

Key Skills:

• Good experience as administrator of Microsoft 365 and Dynamics 365
• Experience supporting and training users, developing system policy, roadmapping and agile development
• Strong skills and experience in Office 365 applications
• Understanding of Microsoft Licensing
• Experience in the analysis, documentation and re-design of business processes
• Competence in PowerBI, PowerApps and PowerAutomate
• Experience of Microsoft Visual Studio, Common Data Model and Nonprofit Accelereator would be an advantage

Responsibilities:

• Work with external consultants to make recommendations towards service improvements and standards
• Oversee all IT support issues via IT ticketing system
• Monitor trends and proactively respond to issues to support the business
• Lead in planning software updates ensuring capacity to delivery

Interview process

Interviews will take place first week of October

Seeking an experienced customer services administrator to support a people-focussed community bank.  We are an established and trusted local credit union providing financial services across the Telford & Wrekin and Shropshire local authority areas.

Working in a regulated and authorised financial institution, you will be a focal point for customer enquiries, responding to general and specific product queries as well as processing requests for account withdrawals and transfers.  Additionally, you will be responsible for assisting in other operational areas, as the business need dictates.

The post is demanding and requires diligence, excellent IT skills, an exemplary telephone manner, and, above all, professionalism. 

The credit union sector is not-for-profit and you will be working in a small team of dedicated, customer-focussed people, who deliver valuable financial services across the economic spectrum with a sense of local priority and community purpose.  Is that you? 

Citizens Advice Telford & the Wrekin is a dynamic charity which has big plans and ambitions to support people with a range of issues from the Telford and Wrekin borough. The organisation has a large number of funding streams driving its different projects and services.

We are looking for someone with excellent administrative skills and is able to help with the management of projects delivery, of contract and project targets and outcomes. To assist with income generation and communications activities in support of the front-line services.

The post holder should have the ability to work under pressure and meet deadlines as well as a commitment to the aims and principles of the Citizens Advice Service.

Hours: 18.5 hours per week (2.5 days)

Salary: £18,500 pa pro rata (Actual £9,250)

Contract Type: Permanent

Employer’s Pension Contribution: Auto Enrolment

Responsible to: Chief Executive Officer

The Deadline for applications is Monday 12th October 2020 by 9:00am. We expect to short-list and notify successful applicants about their interview times by the end of the following day. Interviews are likely to be on Friday 16th October 2020. (Please let us know if you cannot make that day as we can be flexible for short-listed candidates.)

Application is by application form. The application pack can be downloaded on our website.

We recognise the positive value of diversity, promote equality and challenge discrimination, and we welcome applications from people of all backgrounds.

15 hours per week

Based in Staffordshire Branch Office, Stafford

A fantastic opportunity has arisen for a part time Branch Administrator with the Staffordshire Branch of SSAFA, the UK’s oldest national tri-service military charity.

About the role

We are seeking an organised and experienced administrator to work closely with branch chairmen and other volunteers in Staffordshire.  You will support the local ex-service and service community by:

• Providing the day to day administration required to run the branch office:  monitoring the branch email inbox; answering the telephone; maintaining records.
• Liaising with branch officers, volunteers, clients and outside agencies.
• Assisting with recruiting new volunteers and the ongoing support to branch volunteers.

Requirements

To carry out this role successfully you will be a team player with good communication skills, experience of working in an office environment and managing and prioritising your own workload. You will also have good IT skills and experience of using MS Office Suite. 

You will also have the ability to handle welfare cases with sensitivity and empathy.

Knowledge of the Armed Forces and ex-Forces community and of working with volunteers would be an advantage but is not essential.

SSAFA is an employer that values the diversity of its workforce and welcomes applications from all sections of the community.

NO AGENCIES PLEASE

To apply, visit SSAFA’s website

If you wish to apply for any of our vacancies you will be asked to answer some screening questions before completing an application form and uploading your CV.  Personal data to progress your application for employment is covered under the General Data Protection Regulations (GDPR) Article 6 Section 1b and Article 9 2b and c. Your details will not be used for any other purpose or shared with a third party without your permission.  Data on unsuccessful candidates will be retained for one year from the vacancy being filled. If you take up employment with us, your information will be held for the duration of your employment plus six full calendar years. Further details are contained in SSAFA’s Privacy Statement on our website.

Closing date: Midnight on 30th September 2020

Interviews: 8th & 9th October 2020

SSAFA is an Equal Opportunities Employer and is committed to using the Disclosure & Barring Service.

Training Administrator

Holborn, London

35 hours per week, full-time

As Training Administrator, you will assist with the administration of the RCEM ePortfolio for all users, by providing helpdesk support via email and telephone.

The Training Administrator is a key role within the Training Department, in which you will administratively support the processes for the registration and enrolment of trainees through to the Certificate of Completion of Training (CCT) dates.

Reporting to the Training Manager, you will advise trainees, non-trainees and trainers on relevant rules and guidance as required, keeping abreast of training developments and changes to GMC regulations and guidance.

You will also contribute to the continued development of the College’s Training department and participate in process improvements and committees as required.

With a good standard of education, you will have excellent general administrative skills, with a background in minute taking to support committees.

With experience of using a membership database system, preferably an ePortfolio, you will have an understanding of membership organisations and professional training associations.

You should be a committed team player with a demonstrable background of collaborative working, whilst having excellent communication and relationship management skills.

With the current COVID19 pandemic all staff are currently remote working.

The Royal College of Emergency Medicine was established to advance education and research in Emergency Medicine. The College is responsible for setting standards of training and administering examinations in Emergency Medicine for the award of Fellowship and Membership of the College as well as recommending trainees for CCT in Emergency Medicine. The College works to ensure high quality care by setting and monitoring standards of care and providing expert guidance and advice on policy to relevant bodies on matters relating to Emergency Medicine.

For further information and to apply, please send your CV and covering letter, ensuring you cover details outlined in the Person Specification, via the email application link.  It is essential that a comprehensive cover letter is provided in order to be considered for shortlisting.

Successful candidates will be contacted within 7 days of the closing date.

Closing date: 15th October 2020  

Interviews: 28th October 2020

My client is looking for someone to join the team as soon as possible on a permanent basis. They are looking for someone with extensive knowledge on Cloud based Sage Payroll who can help to run and do the payroll on both weekly and monthly basis.

Client Details

A large Not for Profit based in Central London

Description

• Monthly payroll administration, including collating payroll data, issuing payroll cut-off information to management, data-entry of information onto payroll system and submission of final payment details to Finance for payment, in line with relevant cut-off dates
• Ensuring payroll is administered in accordance with company processes and controls with a 100% accuracy target
• Administer accurately the payments for furloughed employees including variations within the month
• Main point of contact for all payroll related queries, ensuring these are dealt with efficiently, in a timely manner and to accurate calculations
• Accurately administer the buying and selling of annual leave payments/deductions, Season Ticket/Gym Membership Loans in accordance with Company policy
• Update the payroll system monthly in accordance with changes that are applicable to deductions for increased benefits in line with the Company offering of private medical insurance
• Calculate accurately daily and hourly rates for overtime and zero hour contract workers (via timesheets and overtime sheets) to ensure that pay is administered within the month of activity
• Run regular payroll reports
• Submission of timely pay advice notices on the relevant HR/Payroll portal
• Produce all end of year payroll documents
• Administer annual P11D submissions accurately and on time
• Produce annual P60s and P45s for all staff leavers accurately
• Preparation for the annual Company audit in relation to payroll documentation
• Inputting new starter details on the HR/Payroll system
• Liaising with Government bodies and keeping up to date with new payroll legislation and compliance and ensure changes are managed efficiently in the systems
• Identifying areas where improvements can be made and suitable recommendations towards changing the payroll procedures are put forward for consideration
• Production of regular reports to a high standard of accuracy and presentation when required

Profile

• Qualified with CIPP and/or equivalent
• Recent, proven experience in Sage 50 Payroll
• Pension auto-enrolment and management of company pension scheme
• Excellent attention to detail and high standard of accuracy, numeracy and literacy essential
• Ability to work with a confidential manner
• Good MS Office Skills, with particularly high standard of Excel. Proficiency in Word and PowerPoint.
• Good organisational skills with the ability to prioritise conflicting tasks and execute work in hand to a high standard
• Previous Payroll, Benefits, Reward, Compensation & Pension work (under UK legal and tax framework)

Job Offer

£25,000 - £28,000 + Benefits

DKMS have an exciting opportunity within our office in Chiswick, West London for a Database Administrator. You will be working on a full-time permanent basis (37.5 hours per week, Monday to Friday 9am – 5pm) and in return, you will receive a competitive salary of £25,000 per annum plus great company benefits.

About DKMS:

DKMS UK is a national charity and not-for-profit organisation established in the UK in 2013. The organisation works in the field of blood cancer and blood disorders, with the primary aim of recruiting potential blood stem cell donors to the UK registry, who will then be available to donate their blood stem cells to patients in need of a life-saving blood stem cell transplant.

DKMS has grown and developed massively in its nearly 30-year history and is now the world’s largest blood stem cell donor centre, having passed in early 2020 the milestone of recruiting 10 million donors globally. Since its founding, DKMS has created over 85,000 second chances of life (as of June 2020).

As of June 2020, we have recruited c680,000 donors to the UK registry, which account for just over one-third of the 1.9 million registered donors in the UK. Since founding, we have arranged over 1,000 blood stem cell donations and are growing our work and impact at a fast pace.

The Database Administrator role:

The Database Administrator is responsible for ensuring the data on our rapidly expanding database of blood stem cell donors and fundraising supporters is accurate and kept up to date. As the first point of contact for queries, you will provide excellent customer service to all our donors, supporters and stakeholders.

Key Responsibilities of the Database Administrator:

- To complete the data import of new online blood stem cell donor registrations on a daily basis, verify incorrect addresses and prepare data for export to our fulfilment partner so that swab packs can be dispatched.
- To support the Database Manager in maintaining clean data on the database, including developing cleansing priorities and strategies, so as to ensure potential donors can be easily and quickly contacted if they are matched to a patient.
- To create and manage database reports and visualisations to support other departments.
- To identify and clean duplicate records, liaising with our data entry company, where required.
- To support the Customer Support Team, to adjust and update contact details in the database.
- To liaise with International Data Management Team to collaborate on the continuous improvement of the database.
- To maintain confidentiality of donor and supporter data, ensure best practice standards are adhered to.
- To respond to subject access requests, as required and approved by the Database Manager and Head of Customer Service.
- To support requests for second swab packs, as required.
- To provide support for ad hoc projects within the Customer Service Department, such as CRM implementation and retention mailings.
- To meet with the Database Manager for the purpose of regular supervision and appraisal.

What are we looking for in our Database Administrator?

- Educated to A-Level, or equivalent.
- Experience of working with a complex or large Customer Relationship Management database.
- At least 1 years’ experience in a similar role.
- Advanced Excel skills.
- Good skills in the other Microsoft Office suite of programmes.
- Experience of using data to create regular and bespoke reports and dashboards.
- Highly confident in working with large or large CRM databases.
- Excellent communication and interpersonal skills (both written and verbal, with a friendly and professional telephone manner).
- Well organised with strong attention to detail.
- Collaborative working style and team worker.
- Ability to work independently.
- Proactive and flexible.
- Strong passion for the DKMS mission.

Benefits:

- 25 days’ holiday per annum (plus public holidays)
- Season Ticket Loans
- Cycle to Work Scheme
- Corporate Eye Care Scheme
- DKMS pension scheme – automatic enrolment contribution rate: 3% employee, 5% employer.
- Further information on staff benefits are coved on our website.

If you think you have what it takes to become our Database Administrator, please apply online today, we’d love to hear from you!