This is an exciting opportunity to join a supportive team in a growing Anglican church in the heart of London. We have a vacancy for an Office Administrator who will play an important role in the functioning of the church.

About St George the Martyr Church, Holborn

St George's is a vibrant, growing Church of England church operating under the Diocese of London. Our church seeks to see Jesus known and to serve the local and international neighbours - reaching out with God's love. Practically, we implement this through our Sunday and midweek service, through community activies and reaching out offering pastoral care and support. 

About the position

The Office Administrator is a key member of the St George’s team, ensuring that the office and finances are administered efficiently and effectively for the delivery of the vision and functions of the church. This position would suit someone with a genuine meaningful faith, who is passionate for Jesus and to see the church function well, as well as being diligent and conscientious in their work and is a capable administrator. Additionally, this person will be able to contribute to the vision of the church beyond administration through team engagement and joining our prayer meetings and church services.

The role involves principally dealing with the accounts, but with an element of more general administration as well. Some of the main responsibilities are listed below:

Financial

• Administrate Xero so the accounts accurately reflect how money is spent and received.
• Handle monies into and out of the accounts; raise invoices and pay bills.
• Liaise with suppliers and negotiate new contracts when needed.

Administrative

• Manage general paperwork and supplies
• Administrate venue booking
• Respond to enquiries

General

• Join and help build our church community
• Contribute to making the church an even more welcome place for people to attend
• Share ideas with the team to help fulfil the vision

About You

We are looking for someone who has a genuine passion for Jesus, administration and local church.  The postholder will be someone with experience of financial administration, a keen eye for detail and excellent communication skills. Ideally, we would love someone with experience of working in a church setting or previous charity sector experience. As the postholder will also have the opportunity to input into the wider vision of the church, we'd love you to come with fresh ideas, enthusiasim and excitement for the church's vision. As we are a small team, a flexible attitude is essential.

The postholder will be entitled to 20 days pro rata annual leave per annum.

There is an occupational requirement that the postholder is a Christian under Part 1 of Schedule 9 of the Equality Act 2010. 

• £8,717 per year (based on a full time salary of £21,793)
• 15 hours per week (to be worked over 3 or 4 days)
• Permanent contract
• Based in Lewisham
• Hybrid working considered

Bromley, Lewisham & Greenwich Mind is a highly regarded local charity, helping people to be mentally healthy and working together with those experiencing mental health problems and dementia to improve their quality of life. With an annual turnover of £7M, over 180 staff and 260 volunteers, we are one of the largest charities in the Mind network.

The Lewisham Dementia Support Hub is an exciting service delivered by a consortium of local providers working in partnership:

• MindCare Dementia Support, the specialist dementia arm of Bromley, Lewisham & Greenwich Mind
• Carers Lewisham
• Sydenham Garden
• SLAM NHS Foundation Trust

The Hub provides comprehensive person-centred support to people with dementia and their carers, alongside training, raising awareness and community development to improve the experience of people with dementia.

We are expanding our support to include a new Befriending Service. This service will provide Befriending within the community and in the homes of our clients living with a dementia diagnosis. As the primary first point of contact for the service, the Befriending Administrator will have good customer service and communication skills, experience of working collaboratively in a team and some knowledge of dementia. They will also be well organised and have good IT skills.

This is a fantastic opportunity to be part of a dynamic, collaborative and friendly team. Some experience of working within community-based services and working with volunteers is desirable but not essential.

We recognise the importance of having a diverse and inclusive work force, and would therefore particularly welcome applications from the following, currently under-represented, groups:

• People from culturally diverse communities
• Disabled people
• People with diverse sexual orientations and gender identities
• Young people

BLG Mind is committed to meeting the reasonable adjustments of disabled people and always welcomes applications from people with lived experience of mental health problems.

Staff benefits include a matched contribution pension scheme, 25 days' holiday (pro-rata, rising with service), quality supervision and training opportunities. See our website for more reasons to work for Bromley, Lewisham & Greenwich Mind.

Closing date: Sunday 12th June (11:59pm)

Likely interview Date: week beginning 27th June

Please apply via our website

The Anna Freud National Centre for Children and Families supports distressed children and their families through innovative therapeutic practice and research, training and promoting awareness of mental health issues.

We are keen to support applicants with diverse characteristics and life experience, including applicants with protected characteristics, from a range of socio-economic backgrounds. We welcome applicants with experience of therapeutic services and experience of being in care.

Overview of Apprenticeship

We are looking for an enthusiastic Business Administration Apprentice to join the Clinical Division at the Centre. The successful applicant will gain an accredited Business Administrator Level 3 qualification through partnership with Key Training.  

This is a varied role that will provide a great learning environment and will support the successful applicant to develop skills, knowledge, and competencies across a variety of business functions in clinical services.  

Main Duties and Responsibilities

• Providing administrative support and diary management to the Clinical Division Director, the Medical Director and the Head of Family Trauma Service;
• Providing support to clinical projects within the Clinical Division;
• Welcoming children and families who visit our Centre for treatment and support;
• Helping us to reach out to our local community, to increase the help we can offer.

Supervision and workplace support will be provided in weekly individual line-management meetings and through regular online progress reviews with an allocated Apprentice and Learning Coach from Key Training. One day per week will be allocated for the successful applicant to work towards their qualification.

Please get in touch with any job enquiries, or if you require assistance or experience difficulties when applying. Please note all our posts require candidates to have the right to Work in the UK at the time of applying and we do not hold a sponsorship licence.

Location

Hybrid working (a mixture of onsite and remote/home working): the successful applicant will work onsite for up to 40% of their working hours at the Anna Freud Centre in King’s Cross (4-8 Rodney Street, London N1 9JH). Remote working (working from home) will be possible for the remaining 60% of their working hours.

Contract duration

Fixed-term – 18 months.

Closing date for applications

Midday (12pm), Friday 17 June 2022.

Notification of interview

Shortlisted applicants will be notified no later than Friday 24 June 2022. Please note: due to volume of applications expected, we will be unable to notify unsuccessful candidates.

Interviews

Interviews will be held on Friday 1 July 2022.

How to apply

Please visit the Anna Freud vacancies website to register and apply.

We are unable to accept CVs and kindly request no contact from agencies.

Are you an experienced administrator, self-motivated, and with a proven ability of successfully organising and managing a wide-ranging workload? Is doing a job that makes a difference important to you? We are looking for a responsible and competent administrator to provide a high level and timely administrative support to the work of the Ministries Team of the Methodist Church.

To be considered for this role, you will be enthusiastic and hardworking, with good time management and organisation skills. You should possess excellent interpersonal and communication skills. The ability to engage with and use effectively various web based software tools is desirable. Logistics and event management experience is also beneficial for this role.

In return we offer a pension scheme, generous annual leave entitlement (with an extra 3 days’ leave granted over Christmas/New Year), TOIL, flexi-leave and on-site Wellbeing Advisers.

As an inclusive organisation we welcome and encourage applications from people of all backgrounds.

Please click apply to be redirected to our website to complete an application.

Closing Date: 6 June 2022

Interview date: 16 June 2022

Are you an experienced administrator looking to support a busy Payroll and Benefits teams?

Could you support a workforce of 4000+ and handle benefits queries and processes for the organisation?

If so, you could be the Benefits Administrator we are looking for!

About the role

As a Benefits Administrator you’ll deliver a first class, timely and accurate benefit administration service for our employees and will form an integral part of our Payroll and HR Teams.

You’ll work with the HR team in ensuring a high level of customer service to the organisation on all aspects of benefits administration and will assist on administering the BHF Employee Benefits Scheme including Private Health Care, Dental Insurance and Gym Membership to name a few.

Working arrangements

This is a 6-month fixed term contract.

This is a dual location role, with your working time being split between your home and our offices in Claygate, Surrey, approximately once a week. This will allow us to unlock our very best work for our cause, blending the best of home and office working.

Here at the BHF we understand that you might need a little help balancing your work and home life. Many of our people work flexibly in many different ways. Please feel free to talk to us about the flexibility you may need; we’re happy to explore what’s possible for you and the role.

About you

With excellent IT skills (MS Outlook, Word, Excel), experience of Workday would be a huge benefit, you’ll have previous experience of using VLOOKUP’s, Pivot tables and analysing data.

You’ll have working knowledge of Auto Enrolment pensions as well as a basic knowledge of payroll legislation and employment law. Up to date knowledge of payrolling benefits would be an advantage.

To be successful in this role you’ll have the following skills and experience:
• Proven experience administering benefits
• Experience of analysing and reporting benefit data
• Experience of benefit renewals, including meeting with suppliers

You’ll have excellent attention to detail, a high level of accuracy and be able to meet deadlines. Results orientated, you’ll take the initiative and ownership to get the job done and will be a team player able to share information, possessing good communication skills, both written and verbal, able to confidently deal with a wide variety of benefit queries from across the organisation.

Our work is fundamental to the health of the nation with an impact globally – so we require a world-class Payroll and Benefits function. If you have the skills and experience we’re looking for, and you want to roll up your sleeves and fight for every heartbeat, then we want to hear from you.

About us

Every single one of us is vulnerable to the heartbreak caused by heart and circulatory diseases – they are the world’s biggest killers. But the research we fund represents hope. And nothing matters more than finding cures and treatments that give us more time with the people we love.

We celebrate diversity and make inclusion part of what we do every day. Diversity and Inclusion forms a main pillar in our People Experience Strategy. Our aim is for all of our colleagues and volunteers to bring their true self to work, so we can continue to fund life saving research. 

What can we offer you

Our Career Academy provides you with support, inspiration, and opportunities to help you unlock your full potential. We have a strong culture of internal progression and will actively support you to develop your career within the HR team and the wider organisation.
 
Our generous staff benefits include:

• 30 days annual leave plus bank holidays
• Private medical insurance
• Dental health cover
• Contribution towards gym membership
• Pension with employer contribution up to 10%
• Life assurance

To find out more about benefits available at the BHF please download our benefits document at the bottom of this page.
 
Interview process

Please note, interviews will be held over Microsoft Teams.

Facilities Administrator x 2
£25,300 pa plus excellent benefits
London Bridge and Holborn, London
35 hours per week, full-time

As the Facilities Administrator, you will be the first point of contact for all visitors to the building whilst supporting the Facilities team with all business related facilities matters.

The Facilities Administrator is an important role for the College as you will manage the reception desk to the building and maintain office security, whilst also providing basic and accurate information both in-person and via phone and email.

Reporting to the Head of Facilities, you will also support the facilities team in planning, coordinating and managing the day-to-day operation of the conference and meeting facilities, including managing and hosting events and managing reservations.

In addition, you will take responsibility for monitoring all facilities, premises and office issues, escalating as necessary to line management to ensure any necessary works are undertaken and that the building is maintained to a safe standard.

Educated to a good standard, with previous experience in a customer facing role, you should have excellent organisational, interpersonal and communication skills.

Innovative and self-motivated, with the ability to multitask and provide a comprehensive support service, you should be able to work independently and as part of a team.

Experience of First Aid, of acting as a Fire Marshall and of manual handling would be desirable, but not essential.

We have two roles available, one in our office in London Bridge and the other in our office in Chancery Lane.

The Royal College of Emergency Medicine was established to advance education and research in Emergency Medicine. The College is responsible for setting standards of training and administering examinations in Emergency Medicine for the award of Fellowship and Membership of the College as well as recommending trainees for CCT in Emergency Medicine. The College works to ensure high quality care by setting and monitoring standards of care and providing expert guidance and advice on policy to relevant bodies on matters relating to Emergency Medicine.

For further information and to apply, please send your CV and covering letter, ensuring you cover details outlined in the Person Specification, via the email application link.

Closing date: 6 June 2022.

The overall purpose of the role is to be a valued and effective member of the Finance Team. Responsible for processing and recording all income including donations and subscription fees. 

We are looking for someone with a passion for detail, and an understanding of finance administration. 

Salary: £22,000 pro-rata per year
Hours: 20 hours a week
Contract: Permanent, starting as soon as possible
Location: Hybrid (50/50 between home and Urban Saints Support Centre, Kestin House, Crescent Road, Luton)

When joining Urban Saints, you’ll enjoy benefits including:

• 25 days holiday (pro-rata) plus bank holidays (pro-rata)
• Pension scheme – For eligible workers, we contribute 6% of gross salary to the Urban Saints pension scheme.
• Life assurance – you will receive life assurance cover to the value of four times your annual pensionable salary.
• Flexible working – we offer flexible working arrangements to optimise work/life balance.
• Volunteering days – you will have an opportunity to volunteer for one of our events or a similar charity of choice for up to eight days (pro-rata).

Given that the organisation is seeking to live out a Biblical lifestyle, all applicants must be committed to the aims, ethos and values of Urban Saints.

We highly value a diverse and inclusive team and are committed to an equitable work environment where every person is set up to thrive. Having a diverse workforce allows us to benefit from a variety of perspectives and give us strength in the work that we do. We encourage all qualified candidates to apply.

For further information and to apply, please visit our website. 

The closing date for applications is 5th June 2022. Interviews will be held on 15th June 2022.

Eligibility to work in the UK

Urban Saints is unable to employ anyone who does not have the legal right to remain and work in the UK

*No agencies, please.

Age UK are seeking a Salesforce Administrator to join our Quality and Transformation Team.

As a Salesforce Administrator with Age UK you will work closely with our Brand Partners on a day-to-day basis to support their use of a Salesforce solution. This will involve dealing with enquiries from Partners, working with our support provider to manage the solution, contributing to new developments, improvements and problem solving.

Utilising their previous experience, the successful candidate will be supporting a large Salesforce instance and operating within defined governance and processes. The role will also involve a lot of direct communication with frontline service delivery staff and therefore the successful candidate needs to be comfortable engaging with stakeholders at all levels.

You will have:

• A good understanding of the delivery of services for older people
• The ability to demonstrate approach to continuous learning and development within the Salesforce platform
• Excellent time management and organisational skills
• A positive outlook and proactive approach.
• Good communications skills both written and verbal.
• Excellent interpersonal skills
• The ability to translate communicate and support Brand partners complex data-related issues to the varying levels of stakeholder audience
• Good knowledge of Microsoft applications including Teams and Excel

.

Must haves:

• Strong Salesforce product knowledge, with at least 2+ years of Salesforce Administration
• Active Certified Salesforce Administrator
• Experience in Service Cloud and Non-Profit Success Pack
• Experience configuring a Salesforce solution to meet the needs of non-profit organisations and/or service providers

What we offer in return

* Competitive salary, 26 days annual leave + bank holidays + annual leave purchase scheme.
* Excellent pension scheme, life assurance, health cashback plan and EAP.
* Car Benefit Scheme, Cycle to Work Scheme and Season Ticket Loan.
* Techscheme - buy any tech from Apple or Currys, up to £1000, and spread the cost over 12 months, interest free
* Heka Fitness & Wellbeing Benefit.
* You Did It Awards - recognition awards from £100-250.

Additional Information

Age UK is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. We guarantee an interview to disabled candidates who meet the minimum criteria. We welcome requests for flexible working.

Age UK is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert at any time.

Age UK politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.

Are you an experienced administrator looking to support a busy Payroll and Benefits teams?

Could you support a workforce of 4000+ and handle payroll queries and processes for the organisation?

If so, you could be the Payroll Administrator we are looking for!

About the role

As a Payroll Administrator you’ll deliver a first class, timely and accurate payroll service for our employees and will form an integral part of our Payroll and HR teams.

You’ll work with the HR team in ensuring a high level of customer service to the organisation on all aspects of our payroll provision and will process starters, leavers and contract changes to ensure that these are accurately recorded on our payroll systems.

Working arrangements

This is a 6-month fixed term contract.

This is a dual location role, with your working time split between your home and our offices in Claygate, Surrey, approximately once a week. This will allow us to unlock our best work for our cause, blending the best of home and office working.

Here at the BHF we understand that you might need a little help balancing your work and home life. Many of our people work flexibly in many different ways. Please feel free to talk to us about the flexibility you may need; we’re happy to explore what’s possible for you and the role.

About you

With excellent IT skills (MS Outlook, Word, Excel), experience of Workday would be a huge benefit, you’ll have experience of using VLOOKUP’s, Pivot tables and analysing data.

You’ll have up-to-date knowledge of Payroll and Employment legislation, as well as working knowledge of RTI and Auto Enrolment. Where a formal payroll qualification is not held, you’ll have a proven track record of payroll administration in an in-house managed payroll setting.

To be successful in this role you will have the following skills and experience:
• Proven experience processing payroll from data input through to processing the final pay run
• Effective administration experience
• Experience of running period and year end processes
• Experience of analysing and reporting of payroll data

You’ll have excellent attention to detail and a high level of accuracy coupled with the ability to meet deadlines and will be results orientated, able to take the initiative and ownership to get the job done.

A team player you’ll be able to share information and will have good communication skills, both verbal and written able to confidently deal with a wide variety of payroll queries from across the organisation. You’ll have a clear and logical way of thinking with excellent organisational skills. 

Our work is fundamental to the health of the nation with an impact globally – so we require a world-class Payroll and Benefits function. If you have the skills and experience we’re looking for, and you want to roll up your sleeves and fight for every heartbeat, then we want to hear from you.

About us

Every single one of us is vulnerable to the heartbreak caused by heart and circulatory diseases – they are the world’s biggest killers. But the research we fund represents hope. And nothing matters more than finding cures and treatments that give us more time with the people we love.

We celebrate diversity and make inclusion part of what we do every day. Diversity and Inclusion forms a main pillar in our People Experience Strategy. Our aim is for all of our colleagues and volunteers to bring their true self to work, so we can continue to fund life saving research. 

What can we offer you

Our Career Academy provides you with support, inspiration, and opportunities to help you unlock your full potential. We have a strong culture of internal progression and will actively support you to develop your career within the HR team and the wider organisation.
 
Our generous staff benefits include:
• 30 days annual leave plus bank holidays
• Private medical insurance
• Dental health cover
• Contribution towards gym membership
• Pension with employer contribution up to 10%
• Life assurance

To find out more about benefits available at the BHF please download our benefits document at the bottom of this page.
 
Interview process

Please note interviews will be held over Microsoft Teams.
 

A vital member of the TASO team, the Office Administrator is responsible for  ensuring a highly professional and welcoming environment for stakeholders and staff at TASO. Making sure things are done in the most efficient and friendly way is the key priority for this role. They will be organised and comfortable working in a busy environment with competing demands on their time.

The Office Administrator is TASO’s organiser. Reporting to the Head of Operations they provides support on key functions of the organisation such as finance, HR, governance and events.They lead on organising TASO Board and Committee meetings, including minuting. They ensure team meetings are diarised, help coordinate team days and assist in the delivery of TASO events.  In addition, they will provide general administrative support to the team, including diary management  for the Director. We are a small team of around 10 people and the candidate will be at the heart of the organisation’s values-based culture and effective delivery.

The Office Administrator will provide financial administration such as receiving invoices, uploading them on to our bookkeeping system and reconciling. They will also fill and process the team’s expenses. 

As expected with this type of role, they will be required to maintain robust records and assist with matters of GDPR compliance, health and safety and a variety of other administrative  activities as and when required.

We are committed to finding the right candidate for this role and welcome applications from people who have the relevant skills, attitude and experience gained from any sector and are at any point in their career. We are offering this role on a three day a week basis and can be flexible as to how those hours are split over the working week.

Salary: £28k - £30k (pro rata) 

Location: London with home working 

Hours: PT 3 days a week (21 hours per week) 

Term: Permanent 

Holidays: 27 days plus public/bank holidays, 

Pension: Employer contribution: 8%.

TASO is a learning organisation which is committed to promoting and enabling our team in their training and development.

This role reports to the Head of Operations

Deadline for applications: Monday 6th June 2022 at 9am 

Interviews will take place on W/C 13th June 2022 

Candidates must have the right to work in the UK.

Position: Research Administrator
Type: Full-time (35 hours per week)
Contract: 6 months fixed term contract
Location: Office-based in one of our national offices with flexibility to work remotely (occasional requirement to visit our London office)
Salary: £26,791 - £30,699 per annum plus excellent benefits
Salary Band: Band D1

At the MS Society, we make sure people living with MS are at the centre of everything we do. And it’s this commitment that unites us across the UK.

Our work is based on the hopes and aspirations of our MS community. Together we campaign at all levels, fund ground-breaking research and provide award winning support and information.

Our people are our greatest asset and the key to our success. We offer a vibrant, progressive environment where you will make a difference.

About this job

We’re looking for a motivated individual to support our Research team in delivering a high-quality and relevant research programme that involves people affected by MS.

Please note this is a 6 months fixed term contract.

This role involves supporting our research strategy by providing administrative support to allow the smooth running of various activities within the team, including those associated with grant funding, volunteer management and meeting coordination.

This is a fantastic opportunity to develop experience in the wide range of activities carried out by our research team. You’ll be joining a supportive and friendly team at an exciting time as we launch a multi-million pound clinical trials platform.

We have an exciting and ambitious organisational and research strategy, based on what people affected by MS have told us is important to them. Providing us with a clear and determined focus.

We have big aspirations and we need brilliant people to help us achieve our ambitious goals.

Our ultimate goal is to find a cure, but until then, we will do all that we can to enable people with MS to live life, knowing that they do not have to face MS alone.

About us

We offer 35 days annual leave (pro rata for part time employees) including bank holidays.

We have a range of employee benefits including (but not limited to):

• Flexible and smart working (with the opportunity to work remotely and find a smart working pattern that suits both you and us)
• Opportunity to buy and sell annual leave 
• Enhanced family friendly, disability and carer’s leave
• Discounted season ticket loan/pension scheme/Cycle to work scheme/Interest-free emergency loans

The MS Society is in the midst of an exciting, transformational, period which builds on our great history and will drive us towards achieving our mission and vision as we embark on our Every MS Story strategy.

Right to work in the UK

The successful candidate must have the right to work in the UK. If we do offer you employment, you’ll be required to provide documentation to show that you’re eligible to be employed in the UK before starting employment.

The full list of UK visas and permits that grant you the right to work in the UK can be found on the UK government website. We currently don’t have a Sponsor Licence agreement with the Home Office and will not be in a position to support you with any visa applications you may make.

Closing date: 9am on Monday 6 June 2022

PLEASE PRESS THE 'HOW TO APPLY' BUTTON FOR MORE INFORMATION.

We’d be grateful if you could complete the attached equality and diversity monitoring form and submit it with your application.

We’re a Disability Confident Employer. We’re committed to promoting equality and diversity.  We particularly welcome applications from people with disabilities and/or from ethnic minority backgrounds, where we’re looking to build stronger and better representation among our staff.

As part of our commitment to equality, diversity and inclusion, the HR team will anonymise your CV and supporting statement before forwarding to the shortlisting panel.

No agencies please.

Title: Administrator

Team: Operations

Reports to: Director of Finance and Operations and Portfolio Director

Salary: £28,000 per annum

Contract: Permanent

Working hours: Full time (37.5 hours per week) (we are happy to consider requests for part time hours)

Location: Central London (currently trialling hybrid working - at least two core days per week in Impetus office)

Start date: July/August

Key responsibilities

• As stated above this is a varied cross-team role, with a particular focus on supporting our Investment Team, alongside the wider administrative needs of the organisation.
• Managing the Investment team diary, organising key internal and external meetings and workshops, travel arrangements, agendas and papers, sending and tracking meeting actions
• Maintaining contacts and correspondence with new and existing charities in the portfolio
• Proofreading and editing Investment team materials (making sure materials are in keeping with our brand)
• Ensuring organisational time tracking completion and analysis
• Ensuring clear and effective use of our file management systems, particularly for the investment team, identifying areas for improvement and implementing changes with relevant staff.
• Helping to create and maintain a professional office environment for staff, liaising with contractors and landlord regarding building issues
• Assisting with the set-up of IT equipment to facilitate effective hybrid working (laptops, video calls, speakers, Zoom and Teams meetings)
• Assisting staff with simple office equipment and IT queries, keeping accurate and appropriate records of actions, escalating issues when necessary.
• Monitoring and maintaining office supplies including stationery and refreshments, liaising with suppliers where required
• Supporting HR and teams with recruitment and induction of new staff;
• Assisting the Senior Management Team (SMT) and the Executive Assistant with organising and coordinating staff activities, training, team and organisational away days
• Supporting HR and teams with the recruitment and induction of new staff: processing applications, arranging interviews, refreshing induction materials and setting up induction meetings
• Dealing with general telephone and email enquiries in a timely and efficient manner, redirecting or taking messages as appropriate
• Helping to identify and implement improvements to team and organisation IT and administration systems.
• Other administrative tasks and duties as required by the wider organisation

Person specification

Essential

• Proven experience of working in an administrative role Excellent and demonstrable organisational and administrative skills; with the ability to work under pressure to prioritise a busy and varied workload and meet multiple deadlines
• Ability to work with minimal supervision with a pro-active, positive approach and high level of initiative to analyse problems and identify solutions
• A continual focus on improving service to customers, both internal and external
• Excellent written communication skills Excellent verbal communication skills; with the ability to deal with people at all levels, internally and externally, in a confident, assertive and professional manner
• Ability to work collaboratively as part of team, demonstrated the ability to be flexible and adapt to changing situations
• Excellent IT skills, including experience of using Microsoft Office; in particular Word, Excel, PowerPoint and Teams and the ability to use a range of applications including Salesforce, Zoom 
• Meticulous attention to detail and a high level of accuracy, with experience of setting up and maintaining administrative records and systems
• A commitment to Impetus’ mission
• A commitment to equality, diversity and inclusion

Our commitment to equality, diversity and inclusion

We believe that a diverse workforce leads to an organisation that is more open, creative and gets better results.

We want our team at Impetus to represent the diversity of the people and communities we serve. We also want our team to be one where different experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop.

We want to reach a diverse pool of candidates. We are happy to consider any reasonable adjustments that potential employees may need to in order to be successful.

We recognise the importance of a good work/life balance. We do everything we can to accommodate flexible working, including working from home, working part-time job shares and other arrangements.

Please just let us know in your application or at any stage throughout the process (and beyond) if these are options you’d like to explore.

Impetus is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, race, age, disability, religion, belief, sexual orientation, or marital status. We value diversity and welcome applications from people of all backgrounds.

How to apply

Please send a comprehensive CV and supporting statement by 9am Monday 6 June 2022. The supporting statement should be no more than two sides of A4 and should address the criteria in the person specification.

In order to complete your application please also complete the following equal opportunities monitoring form which can be found on our website.

You should also include the contact details of two referees, one of whom must be your current or most recent employer. Referees will only be approached with your express permission. You will also be required to provide proof of your eligibility to work in the UK. As part of our commitment to flexible working we will consider a range of options for the successful applicant. All options can be discussed at interview stage.

First round interviews will take place week commencing 13 June 2022

Second round interviews will take place week commencing 20 June 2022

Your personal data will be shared for the purposes of the recruitment exercise. This includes our HR team, interviewers (who may include other partners in the project and independent advisors), relevant team managers and our IT service provider if access to the data is necessary for performance of their roles. We do not share your data with other third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you. We do not transfer your data outside the European Economic Area.

We're currently working with a London-based organisation that's sole aim is to provide housing for the capitals most in need.

Within this varied role, as Administrator, you will receive training for a number of administrative procesess, however at least some previous experience is desirable.
It is also essential that you have excellent written and spoken communication skills.

You will work from their central London office near Monumnet two days per week, and from home three days per week.

This vacancy is urgent, so please don't hesitate to apply asap.

Excellent Benefits include:

-£25,755
-28 days annual leave (in addition to statutory public holidays)
-An excellent pension scheme, with employer contributions of 8% of salary and employee contribution of 4% of basic salary
-Flexible working arrangements, allowing staff to balance work and personal life
-Access to local discounts through the Better Bankside Buzz Card

Interview Dates: ASAP
Start Date: ASAP

If you would like to apply, please apply asap, as this advert will close within the next few days (likely Wednesday 26th May).

Charity People actively promotes equality, diversity, and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.

Job Title:  Net Zero Wales Programme Administrator 

Location:  Remote/Hybrid/Office based (Wales) 

Employer:  Change Agents UK 

Client:  Open University Wales 

Number of Positions:  1 

Salary (per annum pro rata):  £30,000 per annum pro-rata 

Start Date:  ASAP 

Contract:  Fixed term until the end of October 2022 

Overview: 

It’s never been a better time to work with the Open University in Wales. They have more students than ever before, and OU graduates are everywhere – working across Wales and the UK in many professions. The OU in Wales have over 50 years’ experience delivering supported distance learning, and in 2021 they were highly ranked for student satisfaction in the National Student Survey. 

The Open University in Wales has ambitious Net Zero targets to offer Net Zero training to 15,000 students and 650 academic and non-academic staff. In addition, the OU in Wales is aiming to plan and initiate a Net Zero roadmap, comprising departmental and student Action Plans and incorporating sustainability into their operations and activities. 

The role is offered as a placement through Change Agents UK. Change Agents UK Trading Ltd works as a non-profit sustainability employment business and is wholly-owned by Change Agents UK Charity. Change Agents UK have worked in Sustainability education and employment for 25 years, supporting our partners to create superb opportunities in sustainability, delivering real impact and change and providing training and skills support for our Change Agents on placement. 

This role will play an integral role in building sustainability into an institution from the ground up and will provide important project co-ordination and administrative support to the Net Zero programme. 

We need:  
A highly organised individual who can take ownership of the mechanics that keep a team moving in a positive direction. You will be responsible for careful tracking, monitoring and reporting of project activities, providing administrative support to the project team and facilitating communication and progression of action plans. 

The Programme has several key workstreams which the Programme Administrator will contribute to:- 

1. Net Zero/Carbon Literacy education – in partnership with external training partners, this will be offered to students and staff and the project will seek to maximise engagement and successful participation. 
2. Net Zero Action Planning – in partnership with Net Positive, this project will support university departments and students to create action plans for decarbonisation. 
3. Creation of the University’s Net Zero Roadmap. 
4. Beyond Net Zero – launch of initiatives that are “Carbon Positive”. 

Essential:

• Passionate about sustainability and combatting climate change, particularly within the Higher Education sector. 

• Experienced in project co-ordination, providing administrative support to project teams, collating project information and preparing project reports. 

• Able to demonstrate strong skills in organisation, prioritisation and meeting deadlines. 

• Able to show excellence in verbal and written communications. 

• Able to evidence strong attention to detail. 

• Collaborative and experienced in team working. 

• Proficient and comfortable using Microsoft Office applications and aware of Data Protection requirements. 

• Able to work independently and take the initiative. 

Desirable:

• A Welsh Speaker. 

• Qualified in project management. 

• Experienced working in the HE sector. 

What’s in it for you? 

You will be part of an inspiring and supportive team, working on a project that will deliver real change and positive action on Net Zero.

This is a great opportunity to gain project management insight, working across the full project scope. Make a real impact in sustainability whilst developing you career and working with a fun and dynamic team.  

You will also be enrolled on to the Change Agents UK skills development programme where you can benefit from their personal development support, online learning academy and workshops on topics including Sustainability & Skills for the Future, Project Management, Systems Thinking & Creativity. 

Key responsibilities:

• Provide administrative support to the Programme Manager, Engagement Manager and Training Coordinator. 

• Organise and facilitate project meetings and take minutes and actions, following up as needed. 

• Monitor and review project progress through collecting and documenting information from stakeholders and producing a weekly project report/dashboard. 

• Support the Programme Manager to maintain the project risk, issues and dependencies log. 

• Create and maintain suitable project files to record and retain project documentation and provide information as required. 

• Build strong relationships with both internal and external stakeholders. 

• Act as central point of contact for project administration. 

• Build and sustain positive relationships with project team members, internal stakeholders and external providers and suppliers.

• Respect and value others and be sensitive to their differing needs. 

• Play a full part in the team and help to achieve team goals. 

• Undertake project monitoring and evaluation activities with the supervision of the Programme Manager. 

Details: 

CAUK reference:2438 

Hours/Week:35 hours Monday to Friday 9-5 

Work outside normal hours: Occasional work outside of normal hours, for which time off will be given in lieu. 

Annual leave:30 days pro-rated for fixed term contract 

Probation period:1 month 

Reports to:Net Zero Programme Manager 

Job offers will be subject to suitable right-to-work and reference checks and the successful applicant may be required to undergo a DBS check.  

Change Agents UK is committed to reducing inequality, valuing diversity and enabling inclusion. We welcome applications from people from all parts of the community, particularly where there is under-representation. If you need additional support to enable you to complete the application process, please contact us.  

How to apply

If you wish to apply for this role, please submit a CV and short Covering Letter explaining your motivation for applying and briefly addressing the essential criteria for the role (up to 500 words) to the email address provided. We also ask you to complete an optional Equality, Diversity & Inclusion Monitoring form; this does not form any part of the selection process but is used to help us monitor the effectiveness of our policy. Please specify in the email subject the job title you are applying for.  

Timetable: 

Application Deadline:Applications will be reviewed as soon as they are received, and shortlisted candidates invited to interview. Early applications are strongly encouraged. 

Interview Date:ASAP 

Anticipated Start Date: ASAP 

Change Agents UK Trading Ltd is acting as an employment business as defined under the Employment Agencies Act 1973 and will employ the successful applicant under a contract of service for the duration of the placement.