We are looking for two well-organised, welcoming and flexible Project Administrators. These roles will take day-to-day responsibility for making sure our office runs smoothly, as well as supporting our front-line projects that support local disabled people. These are very varied roles, providing general administration support, coordinating our reception service and the volunteers that provide it, as well as supporting our projects by organising events, keeping records and getting feedback from the people who use our services.

There will be plenty going on and the two postholders will need to work closely with each other to coordinate the support they provide across the organisation. It’s your opportunity to make a real difference, both within the organisation and for our clients. These roles are new, so this is your opportunity to make a stamp on the organisation and make the role your own.

We are proud to be a London Living Wage-accredited employer. The two roles are set at 0.60 full-time equivalent (so 21 hours per week).

Real is proud of its principles of valuing everyone and never discriminating. As a user-led organisation of local disabled people we particularly welcome applications from disabled people, and people who live in Tower Hamlets.

Why you should work for Real

• We are a dynamic, growing third sector organisation and a user-led organisation of disabled people. We are firmly driven by our principles and ethos.
• We are a progressive organisation, constantly looking to work more effectively. But this does not mean we abandon our principles.
• We have a good reputation with our funders and our clients, and support in the region of 1000 people each year.
• We actively embrace diversity in all forms. Our clients relate to us more because we reflect their reality.
• We consider disability in our employees an asset.
• There is a great atmosphere and good staff morale.
• In a number of areas we are at the forefront of being part of an evolving and developing third sector in Tower Hamlets.

Applications close: initially, 9 am on Monday 16 December 2019 (but watch our website in case we extend the deadline)

Click on the link to our website where you will find:

• more information about Real
• important information about the recruitment process
• more information about the role
• the job description and person specification
• an application form.

New opportunity not to be missed! Centrepoint, the UK’s leading youth homelessness charity, is looking for a Enagement Team Adminstrator to join our Engagement team based in  Lambeth. In return, you will receive a competitive salary plus excellent benefits.

We help vulnerable young people by giving them the practical and emotional support they need to find a job and live independently.

Together with our partners, we support thousands of homeless young people each year.

The Engagement team is responsible for finding new and exciting ways to engage young people. We work by using our four pillars of engagement (Sport, Art and Culture, Technology and Food) to positively transform young people’s lives.  We create weekly engagement programmes through different mediums which are then delivered in partnership with inspiring partners.

What you’ll be doing…

• Ensure that all reporting within the team is managed effectively; administering a calendar of reporting required, disseminating communication reminders and collating reports
• Provide training and support to all Engagement Team members for the correct use of all internal platforms e.g. Talos, QlickView, ClickTravel, Ipos (including Lyreco ordering), Inform, Concur
• Effective goods ordering in line with correct budget lines.
• Be proactive in ensuring all office based supplies are available and useable
• Respond to all and any general enquires and manage all phone calls and queries.

What we’d be looking for from you…

• Excellent verbal, written, numerical and communications skills
• Experience of working as part of a team and engaging with others.
• Excellent computer literacy skills with an emphasis on Excel, Word, PowerPoint and CRM systems
• An understanding of some of the key issues facing Centrepoint’s Young People.
• Able to manage workload to meet a range of conflicting deadlines

What we offer in return...

In return for your efforts you’ll receive a competitive salary, excellent training and development, and a host of staff benefits including:

- 25 days of annual leave per year, rising by one day per year to a maximum of 27 days

- Excellent training package to ensure you have the skills and knowledge to build a new career

- Employer pension contributions of 4%

- Clear career progressions, linked to portfolio work, that enables movement up the pay scale

- Access to Cycle 2 Work loan scheme

- An interest-free travel loan

We seek to challenge discrimination and are committed to fairness and equality within Centrepoint. We welcome applications from anyone with direct experience of being homeless or using young people's services.

Don’t miss out on this fantastic opportunity to join our team as a Engagement Team Administrator, click ‘Apply’ now!

Closing Date: 12 November 2019, noon

Interview Date: 18 November 2019

Closing Date: Midnight 16th December 2019
Interviews:  TBC

At Thames Reach we are committed to helping homeless and vulnerable people to live in decent homes, build supportive relationships and lead fulfilling lives. Our vision is to end street homelessness and our aim is to deliver high quality, effective services to vulnerable people.

We are looking for an enthusiastic Reception Administrator to join the team at Robertson Street Hostel. This is a fantastic opportunity for someone who is highly organised and interested in managing the reception of a hostel.

The focus of your work will be to welcome clients, staff and visitors to the building and to deal with enquiries and requests in an efficient and professional way. You’ll set up systems to manage the post, take messages, book appointments for clients and ensure the reception is a safe and healthy working environment.

A key part of the role will be talking to clients in the reception area.

You’ll be:

• Organised and efficient in your work
• Excellent at communicating
• Competent at using a computer and a range of software packages
• Committed to developing your knowledge and skills
• Responsive and flexible to the needs of the team and the clients

As well as a great working environment we also offer:

• Support to develop your leadership and strategic skills.
• A contributory pension scheme, tuition aid and management specific training.
• 29 days holiday and 8 paid bank holidays.

Thames Reach is committed to achieving a diverse workforce that reflects the communities we serve. We value, respect, and celebrate diversity. We welcome and encourage applicants from all sections of the community regardless of their history of homelessness, sex, race, disability, age, sexual orientation, or religious belief.

To apply please visit our website and complete the application form.

We need a brilliant organiser to keep our charity running smoothly as we scale up to reach more young people.

We’re looking for someone who is excited to play an essential role in the team and our social impact by providing administrative support to all aspects of our work and ensuring all our operations are well-organised and efficient.

This will be a varied, hands-on role in a dynamic organisation that’s always changing and taking on new challenges.

As the organisation has plans to scale up, this is an opportunity to provide support to an expanding team and take growing responsibility over time for our operations and improving our processes.

Please ensure you send both a CV and cover letter. Only applications containing both will be considered!
 

Responsibilities

• Provide administrative support with our marketing and communications activities, to help us reach more schools and keep them engaged. You will help with scheduling e-newsletters, updating websites, creating simple sign-up forms and keeping mailing lists up to date.
• Keep our databases up to date and accurate.
• Plan and manage the logistical aspects of our events, from stands at education shows to our teacher training days, including pulling together materials and booking team accommodation, travel and catering.
• Liaise with our schools, including sending out invoices, chasing payments, setting up online accounts and preparing and sending out welcome packs.
• Support the team with a variety of admin tasks including monitoring inboxes and social media accounts, answering general inquiries and ensuring we have stationary and resources.
• Research opportunities to reach more young people, for example identifying new schools that might be interested in our programmes.
• Build efficiency into the team’s operations and help to improve our processes.

Skills, attributes and experience

• Excellent organisational and time management skills: you are able to stay on top of a varied workload and prioritise appropriately, balancing short-term demands with longer-term goals. You’re energised by keeping teams processes well-organised.
• Exceptional attention to detail: you have experience making sure information is accurate and well-organised, from databases to team inboxes and calendars.
• Strong verbal and written communication skills: You are able to build rapport and communicate clearly.
• At least 1 year of experience in a relevant role, including experience using MS Office systems.
• Ability to think critically and creatively to solve problems. You are able to work in a self-directed way and adapt to change.
• The initiative to anticipate the needs of the team and resolve operational and administrative issues before they arise.
• The drive and positivity to overcome setbacks.
• Teamwork: you take ownership of your work and you enjoy working collaboratively and contributing to a supportive team.

This role involves working with young people, so you will be required to have a DBS check (which we will organise).
 

ABOUT THE ECONOMIST FOUNDATION

We are a fast-growing charity that uses the journalistic expertise at The Economist newspaper to give young people the skills to think for themselves about current affairs.

What we do: We enable inspiring discussions about the news in classrooms and between schools in different communities.

Why we do it: Taking part in these discussions develops young people’s critical thinking skills, communication skills, confidence and knowledge of current affairs. These capabilities can help to change a young person’s life. They’re essential for working out the truth in the face of misinformation, one-sided debates and missing context in the media. They’re also hugely important for succeeding in school, employment and beyond. Our priority is to work with disadvantaged and marginalised young people who have fewer opportunities to develop these ‘news literacy’ competencies even though they have the most to gain from them.

Our impact: See the difference that our work makes here: BNC Impact | Burnet News Club

Our story so far: The Foundation was set up by our Chief Executive from inside The Economist in 2012. Since then, our core programme has achieved national scale and is running in over 80 schools across the UK, reaching 2000 young people every week. We are actively engaged with the ‘news literacy’ community, speaking at events internationally and giving input to the Fair Education Alliance, News Literacy Network and parliamentary inquiries. This year we were named by Escape the City as one of the top 100 places to work to make a difference, and we were recognised by HundrED as one of the top 100 education innovations globally.

Our plans: News literacy – the ability to think critically and communicate confidently about the news – is increasingly seen as a priority in education, business and politics. We're very excited about the opportunity this presents to grow our impact, and we have ambitious plans to do this in the coming two years including doubling the reach of our core programme, the Burnet News Club. This role is essential for delivering our growth plans.

ENJOY THE ADVANTAGES OF A SMALL, FRIENDLY CHARITY WITHIN A LARGER BUSINESS

The Economist Foundation is an independent charity that sits within The Economist but also works quite separately.

As we’re a small organisation, everyone plays a significant role in our work and deciding our plans for the future. We’re an informal and very friendly team. We make each other lots of cups of tea and we like finding excuses for social activities. We work hard but also flexibly, and some of us use that flexibility to be involved with other projects outside of work such as volunteering.

The Foundation was named by Escape the City as one of The Escape 100: Best Companies to Escape to in 2019.

At the same time, we have the advantages of a larger company. There are excellent benefits at The Economist Group, including a very good pension plan (the company will contribute up to 11%), private medical insurance, gym discounts and much more. There are plenty of opportunities to learn from the expertise in the company. There is a formal mentoring scheme and a good training programme, and the Foundation works closely with senior colleagues in the editorial team as well as many other parts of the business.

We’re supported by a global media brand which is becoming ever more valued in an uncertain world.

 
DIVERSITY

We welcome applications from candidates from all backgrounds. We know that diversity within an organisation makes it stronger. And we know that maximising our impact depends on reaching and supporting young people, and teachers, from all backgrounds. So we deeply value diversity in all respects, including age, cultural identity, race, colour, ethnic origin, national origin, gender, religious beliefs, disability, class or sexual orientation. We are passionate about continually improving our understanding of barriers to diversity and inclusion, and finding ways to overcome these in everything we do.

Use your strong interpersonal, numerical and literacy skills and your compassion and understanding to give sound advice as well as help determine appropriate financial and other support. Past experience of giving welfare advice and assessing applications is essential to this role as is a willingness to be part of a small team and share knowledge, skills and routine administration tasks.

Operations Team Administrator

12-month fixed term contract, full time

We are an independent charity committed to bringing about better health and health care for people in the UK.

We are seeking an excellent administrator to provide diary management and administration support to the senior management team of our ‘Better Health Foundation’ (BHF) internal change management programme. In addition, the successful candidate will provide administration support to the Operations and IT Teams, contributing to the development, delivery and improvement of systems and processes across the organisation.

This is an exciting and varied role – the successful candidate will support the senior managers and develop and help maintain effective working relationships with internal stakeholders and external suppliers and contractors. As Operations Team Administrator and Co-ordinator you will produce and collate a variety of team agendas, papers and meeting forward planner, support regular project meetings, set up any new ad-hoc or regular meetings and ensure actions and tasks are documented and progressed as necessary.

We are looking for an administrator with a demonstrable track record of successfully delivering support to senior managers and experience of working in an evolving fast paced environment ideally within an Operations or IT team. You will have strong communication skills, be able to work with IT packages to a high level and have a keen attention to detail. Numerate and literate, you will be able to show initiative and be able to build strong relationships.

This is a fantastic opportunity for an experienced administrator who is committed to our core behaviours - Working Together, Discovering & Learning and Achieving Impact. If the role excites you we would love to hear from you. 

Interview date: 16 December 2019

To apply for this role please submit your CV and a supporting statement which addresses all the person specification criteria flagged as CV/SS (Essential). 

The Health Foundation values diversity and champions inclusion and strongly encourages applications from all sections of the community.

A charity in London is recruiting a Learning and Development Administrator on a short interim basis. They are looking for someone to deliver strong L&D support.

Responsibilities: 

• Coordinate all training and learning events and managing communication with staff and suppliers
• Maintain and update employee training information
• Respond to all L&D queries, escalating issues where necessary
• Produce reports and analysis of learning activities
• Provide support to the L&D Advisors and Head of L&D

Qualifications/experience required

• Demonstrable experience in an L&D role
•  Ability to multitask
• Strong written communication
• Experience using databases and producing reports
• Organised and able to react to a varying workload

Part-time 28 hours (4 days) per week                                                      

”We sort out problems together, for good.”

Citizens Advice Southwark has a track record of delivering high-quality services from its offices in Peckham and Bermondsey and outreach locations across Southwark and South East London. We sort out problems together, for good, by providing free, independent, confidential and impartial advice across all areas of social welfare law, and through using the experience of our clients to bring about positive change through research and campaigns.

Working as part of the Operations Team, you will undertake a range of administrative and support duties to ensure the smooth running of Citizens Advice Southwark.

You will need significant experience of administrative work in an office setting, either paid or voluntary, experience in using IT and a commitment to work within the aims, principles and policies of the Citizens Advice Service.

The successful applicant will be experienced in providing administrative support in a busy work environment, including maintaining financial records using Sage or similar software, and using Microsoft office suite of packages, especially excel. You will have good interpersonal skills and the ability to relate to a wide cross section of the public, as well as the ability to prioritise and manage your workload effectively.

The post holder will be required to work between our Peckham, Bermondsey and Walworth offices according to operational needs, and at other locations within the Borough of Southwark.

Closing date: 9.00 am Monday 9 December 2019 

Interviews: Friday 13 December

For further information and an application pack please visit our website.

We offer a range of employee benefits, including generous annual leave, an employer matched pension contribution up to 10% salary, and training and development opportunities to continue your professional development.

Citizens Advice Southwark is an equal opportunities employer and encourages applications from all applicants who meet the person specification irrespective of sex, gender reassignment, marriage or civil partnership status, pregnancy and maternity, sexual orientation, race, religion or belief, age, or disability.

We are looking for an experienced part time L&D /HR Administrator who has excellent communication skills to provide administration support to the L&D Manager and to the HR team for recruitment and on-boarding purposes for an international animal welfare charity. This role is 21 hours a week,over 3 full days

The Charity
An international animal welfare charity.

The Role
Administer and schedule training/workshop events and room bookings.
Liaise with delegates for each L&D programme/module.
Manage and circulate the L&D calendar.
Process and manage all L&D related invoices.
Support the L&D Manager to ensure the Learning Platform is up to date.
To support the HR Coordinator to post adverts on the e-recruitment system and to liaise with applicants and agencies on the scheduling of interviews and feedback to candidates.
To assist with updating the Payroll spreadsheet ahead of Payroll submission.

The Candidate
Ability to streamline administrative processes and come up with alternative solutions/ways of working.
Confident in dealing with internal clients and external providers at all levels and able to manage their expectations.
Awareness of maintaining and adhering to confidentiality principles particularly important in both legal and HR contexts.
Exceptional organisational skills, is proactive and has a keen eye for detail.
Responsive and quick to turn work around and skilled in dealing with many conflicting priorities and demands.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

The Duke of Edinburgh’s International Award Foundation drives and supports the Award’s global growth, so more young people can undertake the world’s leading youth achievement award.

Working through our network of Award Operators in more than 130 countries and territories, we are creating new ways and places for young people to do the Award, using innovative online tools. We lead the Award’s entry into new countries and territories, ensuring consistency around the world. We work to increase global awareness of the value of non-formal education. This in turn creates demand for the Award, which is one way that young people’s development outside the classroom can be recognised worldwide.

The Foundation is currently engaged in a number of activities to research the Award’s effect on people and communities around the world. One of the areas the research agenda is focussing on is understanding how the Award benefits a young person’s life by measuring the outcomes of the Award as a well-established, clearly defined, youth development programme. In conjunction with this research, the Foundation is conducting social value research and analysis to uncover the social value and the social return on investment that the Award creates locally and globally.

The Research Administrator will support the Research Team with a variety of tasks and responsibilities, to ensure delivery of our exciting and diverse research agenda. The post holder will help to deliver these projects by completing a number of detailed and ongoing tasks such as updating online and offline surveys, data management, drafting and sending communications to survey respondents, performing descriptive data analysis and producing reports of research results. 

A charity based in London are looking for a Services Administrator. This post will have particular responsibility for providing responsive and effective administrative support to the Services department and support the Administration Manager to ensure the smooth running of Head office.

Key responsibilities

Act as a point of first contact for the services, responding to and redirecting queries as appropriate
Establish and maintain effective administrative and monitoring systems and resources
Be responsible for the data used in reporting to local authorities
Be responsible for daily checks in incoming emailed professional referrals for the charity
Be confident in the use of our case management system and able to support remote staff with basic IT and admin problems
Assist in the production of reports, statistics, project evaluations, fundraising applications and progress reports when necessary.

Person specification

Strong administrative and organisational skills and the ability to consistently meet deadlines.
Experience of collating data, ensuring accuracy and contributing to the production of reports
Experience of collating data, ensuring accuracy and contributing to the production of reports

We are looking for a Project Administrator to join our team to help us deliver our new Catalyst project. Funded by the Asylum Migration and Integration Fund, this three-year project will create opportunities for 600 refugee clients/Third Country Nationals (TCNs) to successfully integrate in London through bespoke employment support and training.

The Catalyst Project Administrator will support the Project Manager in the effective and efficient running of the project. The Project Administrator will have responsibility for coordinating communications with project staff and ensuring the distribution of reporting requirements as well as the collation of documents to support reporting. The role will support the project team to understand and adhere to the reporting and compliance requirements of the AMIF funding and conditions of the grant agreement.

The successful candidate will be highly-organised with meticulous attention to detail as well as excellent written and verbal communication. This role will combine administration and coordination of multiple project staff so the ability to work well with a variety of stakeholders is essential. The role will work to strict reporting requirements so the successful candidate must show excellent prioritisation skills and the ability to remain calm under pressure.

The role will be involved with the creation of publicity materials and be responsible for organising project related meetings as well as taking minutes.

This role will report into the Project Manager, working closely with colleagues from across the project, senior staff within the organisation and support teams.

The successful candidate will share our energy and determination and will be attracted by the idea of being part of a team with big ambitions to grow.

PLEASE NOTE: Applications without a covering letter will not be considered.

Are you known for your strong organisation skills? Do you enjoy building relationships, working collaboratively and developing an exciting culture in the workplace? Do you pride yourself in your friendly and approachable customer service? Then this might be the role for you!

We're currently looking for an Office Administrator to join the Communications and Marketing team. We're a diverse team with a core central function in the organisation (we know and work with everyone!).

The role focuses on two specific areas:

1. Office Admin
2. Front of House / Customer Service

We're looking for someone with a high level of attention to detail, who enjoys working on varying projects. The role will involve dealing with external teams such as LSE IT and Estates departments, as well as our internal teams. There is also scope to be creative and really take ownership of the office space. If you enjoy developing office environments to look and feel welcoming for staff (or consider yourself a bit of an interior designer) - this is the place to be.

The successful candidate will be required to supervise our Front of House team (3x student staff members that work on a part-time basis) and develop them to provide the best customer service that leaves a positive impression of the Union every time.

This is an exciting role for an energetic, organised candidate with a drive to deliver excellence and build a strong and collaborative culture within the organisation. We've recently gone through a restructure, so we're looking for someone that is happy to get stuck in and improve our internal processes to enable the success of the entire organisation.

LSESU is an equal opportunities employer and particularly welcomes applications from a diversity of backgrounds and experiences. Whilst this role is a full-time position, we would welcome applications from applicants wishing to work on a part-time / flexible basis. Please specify in your application the desired working hours.

The full job description can be found on our website.

Eden Brown is working in partnership with a leading charity, to recruit for an HR Administrator based in London.

This is an amazing opportunity for an HR Administrator to embark onto the charity and join a successful team and including being provide support for all aspects of generalist HR administration.

Key responsibilities:
- To be responsible for taking ownership of managing team mailboxes, post, filing and scanning
- Being the first point of contact for employees on any HR related queries
- Assisting with payroll by providing the department with relevant employee information, i.e. holiday and sick days taken
- Helping with various arrangements internally, from travel to processing expenses

Candidate requirements:
- Great communication skills
- Past HR admin experience
- Computer literate
If you feel that you meet the above criteria, please apply now.

Eden Brown is committed to equality in the workplace and is an equal opportunity employer. Eden Brown Ltd is acting as an Employment Business in relation to this vacancy.