The Administrative Officer ensures the efficient and effective function of the WFSA office, including support to the finance manager. Join our small but busy team and help us to achieve our vision of universal acess to safe anaesthesia.

5 billion of the world's 7 billion people do not have access to safe, affordable, timely surgery and anaesthesia. 17 million people die each year from surgically treatable conditions (that's more than 4 times the number who die from HIV, Tuberculosis and Malaria combined).

If that sounds wrong to you and you are an experienced office administrator with a desire to make a difference then this could be your perfect job.

Candidate Application Information 

This is a four or five day role (let us know your preference)

Guidance for submission 

• Read the attached Job Description
• Submit a covering letter and an up to date CV including contact details of two referees. 

Note: - we will not take up references before short-listing nor without your express consent.

• Your cover letter should be used to tell us how you think you meet the requirements laid out in the job description. Draw particular attention to experience, skills, achievements and knowledge gained in past employment or other activities which are relevant to the job and give examples to support what you say.
• Ensure your covering letter is no more than 2 pages long (2 sides of A4). 

Applications should be submitted no later than 5th December 2019. Any applications arriving after this deadline will not be considered for shortlisting. 

Shortlisted candidates will be invited to an interview on the 10th December (this will involve an interview and a short written exercise) with second interviews - if required - on the 12th December.

Benefits

25 days paid holiday per year (pro rata)

5% employer pension contribution

A chance to support delivery of an extensive programme of high-quality events across the UK. The BGS is a dynamic, thriving medical society united by a mission to improve healthcare for older people. We run around 45 meetings a year ranging from 3-day national conferences in the spring and autumn to scientific and region meetings. Join our small but energetic Events Team to provide administrative support for our diverse events.

Job Title: Administrator & Office Manager

Reports to: Operations Manager

Location: Queen’s Park, London

Salary: £22,000 pro rata.

Hours: Part time – 24 hours per week spread over 3 days.

Benefits: 25 days pro rata annual leave entitlement, pension scheme contributions.

Are you:

A friendly, efficient multi-tasker with a proven track record of successfully completing tasks to a high standard? Enthusiastic about wanting to get things done? Keen to join one of London’s best respected youth charities?

We are:

A Youth Project in W10 that was established in 1979. Our mission is to support young people who might not otherwise get the opportunity to flourish. The service currently operates 5 days a week, with much scope to develop new programmes.We offer a range of activities from Judo, Homework Club, Lyric Writing and much more, tailored to the needs and ambitions of our young members. In addition, we run programmes during school holidays through the day and into the evenings. The Avenues Youth Project offers a vital resource for the local community, providing free opportunities in a safe, attractive environment for young people to develop educationally, socially and personally through an exciting and wide range of sport, creative arts and practical skills. 

This is an exciting opportunity for an experienced Administrator and Office Manager wanting to contribute to the effective running of a busy youth centre.

Purpose:

The newly-created Administrator and Office Manager role is a varied role and will involve supporting the Programme Manager, the Operations Manager and the Director in administrative tasks contributing to the day to day running of the office and overall organisation. This role has been created at an exciting time of growth for the organisation. The Administrator and Office Manager will play a crucial role assisting this growth and ensuring that we can continue to deliver outstanding services with streamlined processes.

It is a critical role in our transition from publicly funded organisation to stand-alone social enterprise. 

You will:

• Provide administrative support to The Avenues Youth Project as required including, screening emails, letter correspondence, taking phone calls and messages, and responding to enquiries where appropriate.
• Organise and attend meetings as required and take accurate and concise minutes of meetings.
• Develop and maintain effective information management systems (e.g. hard copy and electronic filing systems, databases, records of actions and decisions)
• Organising systems for the maintenance of company records.
• Maintain an efficient and tidy office reviewing and updating hard copy and electronic filing systems.
• Keep an accurate account of stationary, office and cleaning supplies and place orders to replenish stock when required.
• Schedule diaries including shared calendars, bookings, holiday cover and trades/building improvements.
• Assist in overseeing and organising any external bookings of the facilities.
• Dealing with correspondence from third parties in a timely manner.
• Input data regularly into our online data collection system.
• Ad-hoc secretarial duties where required
• The job is not limited to the above duties, and as this is a new role there is scope for the Operations Manager to identify additional reasonable responsibilities as the role requires. You will also, at times, support the Programme Manager with their duties

Qualifications

3 x A Levels – passed

English & Maths GSCE – Grade B or above

Person Specification

You have a proven track record of successfully completing tasks to a high standard; 

You are a self-motivated individual who is good at working others;

You are organised and work methodically but are comfortable working under pressure and unflappable in the face of unforeseen priorities;

You are happy to be flexible with your working styles and patterns to ensure results;

You are as happy to be delegated tasks as you are to make this job your own;

You are a multi-tasker and have experience in a busy office environment;

You have excellent IT skills including Microsoft Office packages;

You have excellent written and spoken communications skills with a strong attention to detail;

You are personable, patient and proactive;

You are interested in youth work, young people’s personal development and participation in society.

To apply for this role please send your CV and a detailed cover letter with your application.

A fantastic opportunity has arisen for a full time or jobs share role as an Adoption Panel Administrator, on a  up to 1 year maternity cover contract, in the Adoption Service at SSAFA, the UK’s oldest national tri-service military charity.

About the role

The SSAFA Adoption Service is an Ofsted registered, Independent Adoption Agency, specifically set up to support the Armed Forces community. The Service covers England and Wales, Scotland and Northern Ireland. The work of the Service includes the recruitment, assessment and approval of prospective adopters, and the placement of children from Local Authorities, with our approved adopters. The Service also provides life-long post adoption support to our adoptive families and works with adopted adults who wish to access their birth records.

We are seeking a confident and enthusiastic administrator to fill this position within our busy Adoption Service. The post-holder will provide administrative support to the SSAFA Adoption Service and administer the regular Adoption Panel Meetings.

You will be the first point of contact for potential adopters approaching the service.  Throughout the adoption process you will aid the Social Work Team in the recruitment, assessment and support of prospective adopters. You will have responsibility for maintaining the department’s Customer Relationship Management (CRM) system, and processing case paperwork to Statutory timescales.

An important part of this role is effective administration of the Adoption Panel, within the legislative guidelines. You will be expected to undertake a number of administrative duties in order to support the Adoption Panel, including taking minutes of lengthy Panel meetings.  

Requirements

To carry out this role successfully you will have a strong background in administration. You will be a highly motivated, pro-active individual who can prioritise work when under pressure and have the confidence to work autonomously as well as part of a team.

You will be dealing with sensitive information and due to the nature of the work the need for confidentiality is paramount.

You will have experience of taking minutes of complex meetings and producing detailed and accurate minutes. You will have excellent communication, organisation and IT skills, which will include the use of CRM systems.

Previous experience of working in a similar role, as an Adoption or Fostering Panel Administrator is not essential but highly desirable.

You will be an enthusiastic team player, willing to undertake any administrative task, from room bookings, to filing and composing letters. This is an interesting and challenging position and certainly not your standard administration role.

SSAFA is an employer that values the diversity of its workforce and welcomes applications from all sections of the community.

If you wish to apply for any of our vacancies, you will be asked to answer some screening questions before completing an application form and uploading your CV.  Personal data to progress your application for employment is covered under the General Data Protection Regulations (GDPR) Article 6 Section 1b and Article 9 2b and c. Your details will not be used for any other purpose or shared with a third party without your permission.  Data on unsuccessful candidates will be retained for one year from the vacancy being filled. If you take up employment with us, your information will be held for the duration of your employment plus six full calendar years. Further details are contained in SSAFA’s Privacy Statement on our website

Interviews: Tuesday 10th December 2019.  If you are invited to attend an interview you will be required to undertake an aptitude test as part of the selection process.

The role requires a Disclosure & Barring Service (DBS) check prior to starting.

The Royal College of Psychiatrists is the leading medical authority on mental health in the United Kingdom and is the professional and educational organisation for doctors specialising in psychiatry.  The College plays a central role in establishing and promoting the highest standards of psychiatric care and training in the United Kingdom.

HR Administrator

£23,653 - £28,500 per annum

35 hours per week

Permanent Contract

Location: London

This is an exciting opportunity for an experienced administrator who is highly organised, has excellent time management skills, demonstrates attention to detail and is able to work under their own initiative to work for a modern and progressive organisation who demonstrates and lives its values.

We are looking for an experienced HR Administrator who will provide full learning and development support alongside producing management information and providing general HR administrative support.

For an information pack, please download from the College website. 

Closing date for applications: Monday 02 December 2019 @10am

Interview date: Monday 09 December 2019

The College is an Equal Opportunities Employer.

Charity registration. no. 228636.

We welcome applications from all sections of the community.

AGENCIES OR PUBLICATIONS PLEASE.

Part time Administrator

Permanent 25 hours/week

Home-based (in the London area) plus Roehampton office SW15

Salary £20,751 - £22,021 pro rata

The Amber Trust is a small charity based in London providing music opportunities for blind and partially sighted children across the UK.

We are looking for a part time permanent administrator to join our small team. The role is home-based (in the London area) with at least one day per week required in our Roehampton office. Hours are 25 per week which are flexible but with certain core hours to be discussed at interview. The role is to provide administrative support to The Amber Trust staff and Trustees and is key to the smooth running and successful administration of all parts of the charity.

Essential skills, attributes and experience:

• At least 5 GCSE’s grade A-C including English and Maths
• Excellent written and verbal communication skills
• Confident, organised and efficient with the ability to prioritise and manage multiple tasks
• Ability to self-motivate and work within a small team
• Proficiency in Microsoft Office Suite, in particular Word and Excel
• Experience of working in a similar role

Closing date Friday 22 November 2019

Interview date Thursday 28 November 2019

Groundswell’s busy office in Brixton receives a steady stream of visitors including partners, funders and clients. This is an important and central role within the charity, and you will be responsible for all areas of office administration, taking the lead to ensure the day to day smooth running of the office. You will possess a natural ability to think on your feet and find solutions to operational challenges. No day is ever the same. You will need a flexible, calm, proactive approach with a can-do attitude and be willing to develop within the role.

Key responsibilities include implementing and maintaining IT hardware and software systems (including telephones); administration and implementation of all office Health & Safety (including holding the posts of First Aider and Fire Marshal); managing the office volunteer workforce; overseeing and advising on the charity’s GDPR/Data Protection compliance; and supporting the Resources Manager in all administrative matters relating to recruitment and HR, safeguarding and governance. For a full summary of all operational duties and responsibilities please refer to the job description which is included in the Job Pack attached.

The role requires someone who is hard-working and tenacious, can work on their own initiative, with excellent organisation and time management skills and who thrives in a busy yet small team environment. This role is particularly suited to someone looking to progress their career within the charity sector.

Application

To make an application, please submit your CV along with a cover letter in Word format, which explains:

• how you meet each of the areas outlined in the Person Specification attached and
• why you are interested in doing this job.

To shortlist for interview, we score people based on whether they have the skills outlined in the person specification and the experience relevant to the role they are applying for.  Please include enough details in your personal statement for us to be able to do this.

We require that you submit your covering letter and CV in Word as we will be conducting a blind recruitment process which means that all names and identifying information will be removed from your application before being presented to the selection panel.

The deadline is 10am Friday 29th November 2019. 

Interviews will be held on Wednesday 11th December 2019 If you have not been notified by this date, then please assume you have been unsuccessful on this occasion. 

Position Summary:

The CLWC Administrative Assistant works with the CLWC Executive Administrator under the direction of the Training and Church Ministry Director and handles duties relating to the Christian Life and Witness Course training programme.  This includes overseeing the Counsellor Application process in preparation for the Graham Tour in 2020.  The CLWC Administrative Assistant serves to provide administrative support; must be highly organised; with excellent communication skills and be a good team player. The ability to multi-task, while maintaining complex schedules and meeting deadlines is essential in this position. Other skills required for this role include, being resourceful, good problem-solving skills and the ability to implement administrative processes with a willingness to learn and carry out instructions and complete all tasks to a high standard.

Responsibilities and Duties:

• Demonstrates Christian values and behaviour that is reflective of the standards, policies and the Statement of Faith established for an employee of BGEA.
• Demonstrates a commitment to the values, vision and mission of the organisation.
• Communicates effectively with team members and when dealing with people externally.
• Plan and implement administrative processes as directed, for the training department.
• Maintains accuracy and follows procedures when performing functions.
• Maintains the protection and confidentiality of records database information.
• Manages workflow, ensuring that deadlines are met and work is completed correctly based on requirements and personal skills, and as assigned by the Executive Administrator in ONE OR MORE of the following areas:

• Manage administrative processes for the Training Programme
• Co-ordinate and assist training peers on the Training Programme
• Assist in organising training events for CLWC trainers including location, catering, travel arrangements, hotels, transportation, etc.
• Assist with CLWC registrations and course attendance.
•  Ensure that all administrative processes are in place for CLWC and that they are being followed – including (co-labour) and post event administrative tasks.
• Initiate and monitor communication related to CLWC with Christian churches, denominations, and leaders.
• Respond to enquiries and requests for information about the CLWC.
• Assist with opening marketing pathways to present the Training Programme through existing BGEA pathways and new pathways.
• Organise logistics for travel and meetings.
• Assist with general administrative tasks as needed.

Competencies required:

• Servant Leader: Upholds Christian values with the ability to lead by example and have a heart for service.
• Communication: Strong communications skills; ability to express oneself professionally, both written and verbally when interacting with people internally and externally.
• Teamwork: Ability to work well within a team and individually.
• Proactive: Proactive in implementing administrative processes and assess practices to improve efficiencies.
• Problem Solving: Ability to assess problems and seek to implement solutions.
• Flexibility: Ability to adapt quickly to fit with changing conditions, tasks, responsibilities, or people.
• Thorough: Have good attention to detail, with emphasis on communication, time management and accurate record-keeping.
• Multi-task: Ability to multi-task, be well-organized and work well under pressure.

Education and Experience:

• Diploma in related discipline or equivalent work experience.
• Good competence in speaking and writing English
• Experience in working with a variety of church denominations desirable, but not essential.
• Proficiency in MS Office suite, particularly Word but also basic abilities with Excel and limited PowerPoint competence.

This role is part time, 3 days per week with the potential to move to a full time position depending on work load.

PLEASE NOTE, THIS POSITION WILL START IN JANUARY 2020

There is a requirement for the job holder to have a personal commitment to the Christian faith as functions within this role will require knowledge and personal experience of the Christian faith.

This role has been created to support Prism the Gift Fund's growing team with general office administration as well as data processing and other financial administrative tasks. Prism is a talented team of exceptional colleagues who are professional, dynamic and hard working.

WHO WE ARE

Prism the Gift Fund (Prism) increases giving to charity by offering a personal service to those donating large sums of money. We are an entrepreneurial and dynamic charity, working with high net worth individuals, foundations and groups of donors to administer their charitable giving. Our growing team is a talented team of exceptional colleagues who are professional, dynamic and hard working and we’re proud to be one of the Escape 100: Best companies to escape to in 2019! We also won the Luxury Briefing Award for Best Philanthropy Offering this year and the MPF Award for Management Excellence 2018 for ‘Best Philanthropy Engagement’.

Prism the Gift Fund is a UK registered charity, and company limited by guarantee in England and Wales. Our mission is to increase the flow of funds into the charitable sector which we deliver through 2 key offerings:

• Donor Advised Fund (DAF) services to HNW / UHNW individuals & families who channel their national and international philanthropy through Prism the Gift Fund as a time, cost, and tax effective alternative to one’s own grant making foundation.

•  Collective Fund services - charitable, finance, and governance infrastructure - to groups who want to create brands or projects of a charitable nature under the auspices of Prism the Gift Fund. The Collective enters into a relationship with Prism, benefiting from our charitable expertise and where we provide the administration, due diligence and disbursement of the funds raised in their name.

Both of the charity's service offerings have increased exponentially in popularity over the last five years, with Prism's income and grant making to charities around the world last year being in excess of £45m and £25m respectively.

KEY RESPONSIBILITIES

· Maintenance of office systems including answering the telephone and re-directing calls, filing, meeting and     greeting clients, collecting and managing incoming post and drafting timely replies to incoming correspondence

· Act as a first point of contact for the office and support Relationship Managers with responding to general enquiries from individuals, organisations and other stakeholders

· Provide administrative support to Relationship Managers

· Liaise with and support our internal team to ensure all donations are processed and recorded efficiently

· Work with the Collective Fund team to capture relevant account management information

· Ensure thank-you letters are drafted and sent to donors

· Support and deliver other projects and tasks in line with developing your skills and experience

CANDIDATE

· Minimum Maths and English GCSE at grade C or above

· Previous work experience essential

· Excellent organisation and administration skills

· Strong oral and written communication skills

· Strong numerical skills

· Highly proficient in Word, Excel, PowerPoint and databases

· Professional interpersonal and communication skills to a wide range of people at all levels of situations on

 the phone, face to face and in writing, for engagement with staff, Trustees and external contacts

· Since the successful candidate will be communicating with clients on a regular basis, a proficiency in both written and spoken English is necessary.

· Able to prioritise a varied and fast paced workload

· Able to make judgement as to when to take the initiative

·     Passionate and interested in the Charity Sector

WORKING HOURS: 9.00 – 17.30, Monday to Friday with an hour for lunch.

We are looking for an experienced HR Administrator to ensure the proper flow of organisation, procedures and support for project work by supporting HR to an excellent standard for a high profile welfare charity.

The Role
Provide effective and fully accurate administrative support to the HR team, liaising with multiple directorates as necessary.
Prepare and arrange meetings and events; scheduling appropriate venues, booking travel, overnight accommodation and forward planning using on-line systems.
Communicating to relevant people to produce clear accurate itineraries in good time; Answering telephone and in-person enquiries.
Update and maintain the HR filing systems on a regular basis; filing, scanning and sorting accurately all related documents according to set processes.
Managing correspondence by email and post
Supporting meeting outcomes with written correspondence
General HR administration support

The Candidate
HR background with a good understanding of HR processes
Ability to write well according to HR procedures.
Office management experience preferred
Very strong attention to detail
Ability to work without supervision and multitask.
Excellent time management skills
Exceptional communication and customer service skills.
Technical Skills must include excellent proficiency with Microsoft Office Programs such as Word, Excel and Outlook

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

As one of the largest occupational charities in the UK, we offer help and advice to current, former and retired Civil Servants across the UK. 

Help and Advice Administrator
Fixed Term until end June 2020
Full time
c. £23,400 pa
Cheam, Surrey

We are looking for a fixed term Help and Advice Administrator until end June 2020, who will respond to initial enquiries for grants and services, assessing requests for assistance and taking appropriate administrative action.

You will be responsible for requesting and collating required data and progressing applicants through the Help and Advice service, accurately recording information in the database, and downloading online applications.

Key Skills required for the role:

• Computer literate with experience of using databases
• Good written and verbal communication
• Numerate, accurate with good attention to detail
• Good interpersonal skills, works effectively in a team
• Self-motivated and proactive
• Ability to manage tasks with minimum supervision
• Ability to plan, prioritise and work to deadlines

Closing date for applications is Friday, 29th November.

Successful candidates will be contacted immediately following the closing date.

To Apply and for More Information:

If you would like to apply and find out more about this position, please click the apply button to be directed to our website. 

The Charity values a diverse workforce and we welcome applications from all sections of the community.

Strictly no agencies, please.

Communications Administrator

Circa: £25,000 pa plus benefits 

London, SW1

35 hours per week

Are you passionate about the importance of Internal Communications to inspire, engage and inform employees about an organisation’s work? Are you highly organised, proactive, creative and looking to join a busy Communications team at a top UK charity? 

The Royal Horticultural Society (RHS) has been the force behind gardening for more than 200 years.  We believe everyone in every village, town and city should benefit from growing plants to enhance lives, build stronger, healthier, happier communities and create better places to live.

We want to enrich everyone’s life through plants and make Britain a greener and more beautiful place.

It is vital to the success of the RHS that our employees and volunteers are kept up-to-date on changes, successes and challenges of the organisation and are engaged with and feel a part of the RHS Vision and its charitable work. 

There has never been a more exciting time to work for the RHS with its work encompassing Shows, Gardens, Outreach, Education, Libraries, and Science and which is in the midst of a £160 million investment programme that includes the creation of a new RHS Garden. 

We are looking for a Communications Administrator to provide administrative support to the Head of Communications in delivering Internal Communications and employee engagement to further enhance the organisational goals and RHS Vision. 

The Communications Administrator will work with colleagues across the RHS and be responsible for a number of Internal Communications channels including a quarterly magazine, weekly staff update and providing administrative support for internal staff events. 

In addition, the successful candidate will provide administrative support to Managers across the division including Video Production, Press and PR, Social Media and Public Affairs. 

This is an exciting and dynamic role that requires the following skills and experience: 

· Experience of providing administrative support in a busy environment, ideally in a Communications team 

· Excellent writing skills with a proven ability to write for a range of audiences 

· Ability to work under pressure, prioritise effectively and meet deadlines 

· Experience of producing communications materials 

· Experience of supporting the delivery of events 

· A team-player with bags of enthusiasm and initiative 

· Excellent communication and interpersonal skills 

To apply please visit our website via the link and apply online.

A charity in London is recruiting a Learning and Development Administrator on a short interim basis. They are looking for someone to deliver strong L&D support.

Responsibilities: 

• Coordinate all training and learning events and managing communication with staff and suppliers
• Maintain and update employee training information
• Respond to all L&D queries, escalating issues where necessary
• Produce reports and analysis of learning activities
• Provide support to the L&D Advisors and Head of L&D

Qualifications/experience required

• Demonstrable experience in an L&D role
•  Ability to multitask
• Strong written communication
• Experience using databases and producing reports
• Organised and able to react to a varying workload