Job Title:  System Administrator

Reporting To: Head of IT

Working pattern: Based from home with regular travel to The Felix Project depots in west, north & east London

About The Felix Project

The Felix Project is a London charity working to end hunger and food waste. We collect surplus food from supermarkets, wholesalers and other food suppliers right across the commercial food industry – food that is fresh and nutritious but cannot be sold for various reasons. We deliver this food free of charge to charities and schools. Every week the food we redistribute provides wholesome meals for the elderly, the homeless, people with mental health issues, refugees and asylum seekers and vulnerable families and children. Thousands of people volunteer their time with The Felix Project so that, for every £1 donated we are able to deliver £12 worth of good food to people in need.

We have two warehouse operations based in Park Royal, West London and Enfield, North London. We also run a central London operation. Our Head Office is based in Park Royal. We want good food go to good causes.

The Situation

Since the start of Covid we have seen demand for food from our many charity partners rocket, and now we are sourcing and delivering food for more than 500,000 meals every week (a 300% increase since March). With our talented and energetic workforce we are now committed to make an even greater impact on food poverty by growing this to 2 million meals per week (100 million meal per year) by 2023.

As part of this ambitious plan we have committed to Microsoft 365 infrastructure and we already utilise Outlook, SharePoint, Teams and PowerBI, with users established on our Azure AD. With the help of Accenture and Avanade we have implemented Dynamics 365 for Field Service, managing our receipts and deliveries of food in our fleet of vans using a PowerApps Portal to enable live updates for our volunteer drivers. Now, building on this we want to extend the use of dynamics into our Fundraising and Volunteering teams by migrating data and processes from proprietary cloud-based systems onto a single Dynamics 365 CRM platform, and then implementing world-class marketing tools to help drive our need to attract more great people and resources.

We’re looking for a Champion

As an IT professional, you know your stuff, but something is missing. Perhaps, you're not being challenged? Or not getting the opportunity to achieve your potential? Or perhaps you want a job where your work makes a direct difference to the lives and welfare of others?

The Role

We're looking for a Microsoft 365 Administrator to join our busy team. Working from home and our depots, you'll be responsible for supporting, managing and developing our M365 platform. Working with colleagues and external consultants, you'll take responsibility for ensuring our ecosystem is in great order and delivering measurable benefits for our business and our customers.

This newly created position would suit an experienced IT Support Analyst / Systems Administrator / Service Desk Engineer with experience of supporting Microsoft 365 / Office 365 and related technologies such as Exchange and Active Directory in a startup or SMB environment. The ideal candidate should have 5+ years hands on experience.

You will have strong tenant level experience of implementing and managing Microsoft 365 (Teams, SharePoint, OneDrive, Exchange). You will also have a good understanding of PowerPlatform, (including PowerBI, PowerApp and PowerAutomate) and some experience of managing Microsoft compliance and security. Experience of the governance and best practice around cloud infrastructure and applications would be an advantage.

You will support the business by taking responsibility for the day to day operation and resilience of all business systems, including resolving support issues and overseeing our external helpdesk and support partner. This key role demands exceptional problem-solving skills and the ability to drive issues to resolution whilst being able to prioritise competing demands and cope in pressurised scenarios. The ideal candidate will also have excellent communication skills and be able to support users in diagnosing and resolving issues in the most effective ways.

This is a 1 year fixed-term contract. In that time you'll encounter a wide range of valuable experiences for your professional development. Plus, we've some exciting plans going forward, so who knows what the future may bring?

Key Skills:

• Good experience as administrator of Microsoft 365 and Dynamics 365
• Experience supporting and training users, developing system policy, roadmapping and agile development
• Strong skills and experience in Office 365 applications
• Understanding of Microsoft Licensing
• Experience in the analysis, documentation and re-design of business processes
• Competence in PowerBI, PowerApps and PowerAutomate
• Experience of Microsoft Visual Studio, Common Data Model and Nonprofit Accelereator would be an advantage

Responsibilities:

• Work with external consultants to make recommendations towards service improvements and standards
• Oversee all IT support issues via IT ticketing system
• Monitor trends and proactively respond to issues to support the business
• Lead in planning software updates ensuring capacity to delivery

Interview process

Interviews will take place first week of October

Position: HR Administrator

Team: People

Reporting to: Head of People & Volunteering

Contract type: Initial 12 month fixed term contract, 3 days a week

About The Felix Project

The Felix Project is a London charity working to end hunger and food waste. We collect surplus food from supermarkets, wholesalers and other food suppliers right across the commercial food industry – food that is fresh and nutritious but cannot be sold for various reasons. We deliver this food free of charge to charities and schools. Every week the food we redistribute provides wholesome meals for the elderly, the homeless, people with mental health issues, refugees and asylum seekers and vulnerable families and children. Thousands of people volunteer their time with The Felix Project so that, for every £1 donated we are able to deliver £12 worth of good food to people in need.

We have two warehouse operations based in Park Royal, West London and Enfield, North London. We also run a central London operation. Our Head Office is based in Park Royal. We want good food go to good causes.

Purpose of the Role

The HR Administrator will manage all staff recruitment and induction at The Felix Project. You will support people managers through all stages of recruitment, and will ensure this process is both rigorous and streamlined. You will also manage our HR administration systems and record keeping, and will act as first point of contact for day-to-day staff issues. Working closely with the Head of People & Volunteering, you will help introduce improvements to our systems and administration processes.

Duties and Accountabilities

• Administration
  • Staff contract preparation & management; assist with probation cycle
  • Maintain and update employee records and databases
  • Oversee BreatheHR portal (onboard new staff, monitor TOIL and AL)
  • Working with the Head of People to refine all systems and processes
• Recruitment
  • Support managers with end to end recruitment; including advertising vacancies, shortlisting, organising interviews, interviewing where needed and ensuring recruitment processes are followed
  • Issue all related paperwork and follow up on references
  • Arrange and support new starter inductions
  • Administration of the Recruitment Inbox; Taking phone enquiries about roles
  • overseeing job board accounts
  • Working with external recruitment agencies

• Other
  • Collecting data for payroll and HMRC
  • Staff issues: day-to-day issues/enquiries, escalating to Head of People & Volunteering

Person Specification

The Felix Project recognises the positive value of diversity, promotes equality and challenges discrimination. We welcome and encourage job applications from people of all backgrounds.

We particularly welcome applications from those of a black and minority ethnic (BAME) background, as BAME people are currently under-represented within The Felix Project.

You will be passionate to play an influential role in a charity that is expanding rapidly, and thrive in a busy environment. 

Our ideal candidate will have a strong background in HR administration. You will have experience You will be familiar with maintaining databases, general administration, supporting line managers across different teams, and most importantly, managing an end-to-end recruitment and onboarding process.

Essential Skills, Knowledge, and Experience

• Strong administrative skills, with a good eye for detail and ability to stick to deadlines
• Some background or qualification specifically in HR administration
• Excellent interpersonal skills and ability to work across teams, building long term relationships
• Willing and able to learn different systems (e.g. BreatheHR, Sharepoint, IRIS)
• Proven understanding of working with confidential information
• Strong customer care skills, and ability to deal professionally with colleagues

Desirable Skills, Knowledge, and Experience

The ideal candidate will have as many of these as possible, but none are absolutely essential to the role.

• Experience volunteering or working in charities
• CIPD qualification or working towards qualification
• Knowledge and experience of HR databases
• Committed to our cause, and have a desire to help reduce food waste and fight food poverty.

What you’ll get in return

You’ll be working in an upbeat, innovative charity with strong vision, ambition and a fantastic culture and leadership team.  We would expect you to come into the office 1 day a week, and we currently have offices in West and North London – the role would involve travel to both locations, with hot desking. 25 days annual leave + bank holidays and occasional flexi-working.

Application procedure & timeline

Deadline for applications: Friday 2 October

Interviews: TBC – probably w/c 5 October

Anticipated start date: October 2020

The vital role of Administrator offers an exciting part time opportunity for a motivated self-starter who is looking for a varied and interesting role within a small committed team. Working directly for the Chief Executive, you will be supporting a small, lean, innovative charity – the only dedicated property advice body in the country serving the voluntary sector. If you have an eagle eye for detail and enjoy working across a wide range of operations and technology, then the Ethical Property Foundation is keen to hear from you. 

Administrator

Alzheimer's Society is the UK's leading dementia charity. We provide information and support, improve care, fund research, and create lasting change for people affected by dementia.

Administrator Responsibilities:

Dementia is the greatest health challenge of our time. In the wake of Covid-19, people affected by this devastating condition need Alzheimer’s Society more than ever. Our high-value fundraising teams are working tirelessly to secure gifts and partnerships from trusts, foundations, major donors and corporate partners – ensuring people continue to receive essential support today, while driving vital research, campaigning and innovation work to improve lives in the future.

For these teams to thrive, they need high quality, joined-up administrative support. As High Value Administrator, you would be providing this to our Philanthropy, Corporate and Supporter Impact fundraising teams. Through a mix of financial tracking, database and diary management, plus ad hoc support with fundraising, marketing and events, you’ll work in tandem with one other High Value Administrator to act as a single hub of co-ordination, support and organisational knowledge. In so doing, you’ll play a pivotal role in meeting our ambitious high-value income and growth targets – while promoting greater efficiency and cross-team working.

Administrator Requirements:

To succeed you’ll need to be a confident and highly-organised administrator, with excellent communication skills, knowledge of key digital platforms (e.g. Word, Excel, PowerPoint), plus outstanding attention to detail. You are likely to have some existing experience in a similar role, which demonstrates your ability to process complex information accurately and efficiently, while successfully prioritising a fast-paced workload – finding time to deal with short-notice deadlines alongside longer-term projects.

You’ll be someone who enjoys working at the heart of a highly motivated, close-knit team that is looking to grow and diversify in the coming years. As such, you’ll have an eye for potential improvements in administrative systems – and not be afraid to propose them – while also being able to build positive and trusting relationships with a full range of colleagues in high-value.

About Alzheimer’s Society:

Alzheimer’s Society embraces diversity, inclusion and accessibility for all of our people. We are committed to building a diverse organisation that represents the communities we serve and ensuring inclusion in everything we do.

Alzheimer’s Society is committed to equal opportunities.

Our employees work hard every day to make a true difference in people's lives. We are proud to support them with a range of benefits, recognition and many options for working agilely, all contributing to a strong work life balance. We also have various learning programmes to support you in your development and help you grow to realise your potential and shape a career with Alzheimer's Society

Position: High Value Administrator
Location: London
Contract type: Permanent
Hours: Full time, 35 hours per week
Salary: £19,964-£20,770, depending on skills and experience (+ London allowance of £3,600 if applicable)

Closing Date: 21 September 2020
Interview Date: TBC

You may have experience of the following: Administrator, Admin Assistant, Administrative Assistant, Office Administrator, Charity, Charities, NFP, Not for Profit, Third Sector, etc.

An exciting opportunity to be an Administrator, working for a small health organisation in London.

Client Details

A small health organisation based in London.

Description

The Administrator will be responsible for:

• Acting as a key point of contact for all internal and external stakeholders
• Managing internal databases, updating when required
• Helping to plan and co-ordinate meeting, webinars and other ad-hoc events
• Assisting with the general running of the office, providing support as and when necessary

Profile

The Administrator will have:

• At least three years experience as an Administrator in a busy office environment
• Excellent communication abilities
• High attention to detail
• Great organisation and time management
• Proficiency in Microsoft Office suite

Job Offer

A salary of £23,000, plus annual leave and pension.

Inspire supports young people to create a positive future for themselves. We are looking for a term-time School Administrator to act as the first point of contact at our alternative provision school, Inspired Directions, and to provide high-quality administrative support for our school team.

Based in the heart of Hackney, Inspired Directions School supports 15 young people aged 14-16 who have found it difficult to engage with mainstream education. Our work enables young people to believe in themselves, gain qualifications and build a positive pathway for their future.

Our small, nurturing space offers young people holistic support; as well as working towards GCSEs in English and Maths, students can opt to study for two days per week with our partner college to gain Level 1 and Level 2 BTEC qualifications. We offer art and music therapy on-site, as well as project-based learning in music and drama. 

Inspired Directions School is part of Inspire, a Hackney-based charity which connects young people with the world of work. With over 1,000 employer and school partnerships, we find work placements for students, giving them the best chance to succeed in their chosen career.  

Working in a small school can be incredibly rewarding. Focusing on positive outcomes for students, you will have direct contact with young people, working within a small and passionate team.

Our ideal candidate will be enthusiastic and professional, will thrive in a busy environment and will have excellent customer service skills.

Our client is a London based homeless charity providing response and prevention services to individuals who are homeless, rough sleeping or at risk of becoming homeless. They are currently looking for a capable and enthusiastic Administrator to join their Lambeth-based team, providing a centralised 'single point of access' mental health support service across Lambeth.

The focus of your work will be to support the team by developing and overseeing administration functions. You will manage referrals, inputting data onto the relevant computer programmes, as well as being involved in managing the health and safety of the building. You will be required to attend meetings to support your colleagues with triaging referrals and provide data and reports for the team.

To apply for this role you must be organised and efficient in your work, with exceptional communication and problem solving skills. You will be competent at using different databases for reporting purposes, and will be responsive and flexible to the needs of the team. Overall you will be a skilled Administrator, passionate about delivering high quality, streamlined administrative processes for wider teams.

Please note this is initially a temporary role for 4 weeks. The client is looking for someone to start as soon as possible, so please only apply if you're available asap.

Due to the nature of our client's work, please only apply if you have a fully enhanced DBS, dated within 1 year, or registered to the online update service.

Receptionist/Administrator wanted for the Fourth Feathers Youth & Community Centre near Marylebone Station.  Term-time only, working from 8.30 am to 4.30 pm Monday to Friday. Role involves administration tasks, using Microsoft Office programmes and Sage software, data monitoring system as well as responsibility for the building.  Good communication and numeracy skills essential, wiliness to learn and experience working with children and young people desirable. Salary £22,000 - £25,000 p.a.  pro rata.  Please refer to the Job Description and  send in an Application Form. Deadline is 14 September 2020 but we reserve the right to change the closing date depending on the number of applications received.

Oasis Charitable Trust is a multi-national charity supporting young people and their families in 9 countries worldwide. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full potential.

Due to a successful funding bid, Oasis Hadley Hub team is expanding and are now in a position to employ an experienced Administrator to work alongside our Oasis Hub Hadley team in North London.  The newly created role is varied, encompassing marketing and finance activity as well as the general administration that is usual in a busy team.  There is also a requirement to travel to two smaller Oasis hubs based in the Croydon area, to provide similar support on an occasional, but regular basis.

Key responsibilities will be:

• Assistiing the Hub Leader in maintaining databases, accounts and financial records.
• Keeping paperwork updated, in order and readily available to access.
• Assisting with newsletters, reports, printing, room bookings and minuting meetings.
• Working with the Hub Leader on developing and maintaining the Hub social media platforms and updating websites.

The successful post holder must have:

• Proven experience in administration and a flair for finance and cash handling (Excel experience required).
• The ability to work accurately and efficiently, prioritising your workload.
• Self-motivation, resilience, with excellent organisational and inter-personal skills.
• A willingness to be based in North London but travel on occasions to South London.

This is an exciting opportunity to be part of a growing team, working in a community and education setting.  As part of the package, Oasis offers:

• A pension scheme, offering 7% employer contribution.
• A generous holiday allowance, starting at 25 days per year (plus 8 Bank Holidays).
• Policies which promote well-being and are family friendly.

If you are interested in this position, please download the documents from this page or contact the Oasis UK team for further information.  (CVs alone will not be accepted). We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.

Completed applications should be returned by Midday Monday 5th October 2020

Interviews will take place on week beginning 12th October 2020.

FULL-TIME, 40 HOURS PER WEEK

1 YEAR FIXED TERM CONTRACT

SALARY:  £23,801 - £25,646 per annum

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.

We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. 

Oasis supports Equal Opportunities.  Registered Charity No. 1026487

My client is looking for someone to join the team as soon as possible on a permanent basis. They are looking for someone with extensive knowledge on Cloud based Sage Payroll who can help to run and do the payroll on both weekly and monthly basis.

Client Details

A large Not for Profit based in Central London

Description

• Monthly payroll administration, including collating payroll data, issuing payroll cut-off information to management, data-entry of information onto payroll system and submission of final payment details to Finance for payment, in line with relevant cut-off dates
• Ensuring payroll is administered in accordance with company processes and controls with a 100% accuracy target
• Administer accurately the payments for furloughed employees including variations within the month
• Main point of contact for all payroll related queries, ensuring these are dealt with efficiently, in a timely manner and to accurate calculations
• Accurately administer the buying and selling of annual leave payments/deductions, Season Ticket/Gym Membership Loans in accordance with Company policy
• Update the payroll system monthly in accordance with changes that are applicable to deductions for increased benefits in line with the Company offering of private medical insurance
• Calculate accurately daily and hourly rates for overtime and zero hour contract workers (via timesheets and overtime sheets) to ensure that pay is administered within the month of activity
• Run regular payroll reports
• Submission of timely pay advice notices on the relevant HR/Payroll portal
• Produce all end of year payroll documents
• Administer annual P11D submissions accurately and on time
• Produce annual P60s and P45s for all staff leavers accurately
• Preparation for the annual Company audit in relation to payroll documentation
• Inputting new starter details on the HR/Payroll system
• Liaising with Government bodies and keeping up to date with new payroll legislation and compliance and ensure changes are managed efficiently in the systems
• Identifying areas where improvements can be made and suitable recommendations towards changing the payroll procedures are put forward for consideration
• Production of regular reports to a high standard of accuracy and presentation when required

Profile

• Qualified with CIPP and/or equivalent
• Recent, proven experience in Sage 50 Payroll
• Pension auto-enrolment and management of company pension scheme
• Excellent attention to detail and high standard of accuracy, numeracy and literacy essential
• Ability to work with a confidential manner
• Good MS Office Skills, with particularly high standard of Excel. Proficiency in Word and PowerPoint.
• Good organisational skills with the ability to prioritise conflicting tasks and execute work in hand to a high standard
• Previous Payroll, Benefits, Reward, Compensation & Pension work (under UK legal and tax framework)

Job Offer

£25,000 - £28,000 + Benefits

DKMS have an exciting opportunity within our office in Chiswick, West London for a Database Administrator. You will be working on a full-time permanent basis (37.5 hours per week, Monday to Friday 9am – 5pm) and in return, you will receive a competitive salary of £25,000 per annum plus great company benefits.

About DKMS:

DKMS UK is a national charity and not-for-profit organisation established in the UK in 2013. The organisation works in the field of blood cancer and blood disorders, with the primary aim of recruiting potential blood stem cell donors to the UK registry, who will then be available to donate their blood stem cells to patients in need of a life-saving blood stem cell transplant.

DKMS has grown and developed massively in its nearly 30-year history and is now the world’s largest blood stem cell donor centre, having passed in early 2020 the milestone of recruiting 10 million donors globally. Since its founding, DKMS has created over 85,000 second chances of life (as of June 2020).

As of June 2020, we have recruited c680,000 donors to the UK registry, which account for just over one-third of the 1.9 million registered donors in the UK. Since founding, we have arranged over 1,000 blood stem cell donations and are growing our work and impact at a fast pace.

The Database Administrator role:

The Database Administrator is responsible for ensuring the data on our rapidly expanding database of blood stem cell donors and fundraising supporters is accurate and kept up to date. As the first point of contact for queries, you will provide excellent customer service to all our donors, supporters and stakeholders.

Key Responsibilities of the Database Administrator:

- To complete the data import of new online blood stem cell donor registrations on a daily basis, verify incorrect addresses and prepare data for export to our fulfilment partner so that swab packs can be dispatched.
- To support the Database Manager in maintaining clean data on the database, including developing cleansing priorities and strategies, so as to ensure potential donors can be easily and quickly contacted if they are matched to a patient.
- To create and manage database reports and visualisations to support other departments.
- To identify and clean duplicate records, liaising with our data entry company, where required.
- To support the Customer Support Team, to adjust and update contact details in the database.
- To liaise with International Data Management Team to collaborate on the continuous improvement of the database.
- To maintain confidentiality of donor and supporter data, ensure best practice standards are adhered to.
- To respond to subject access requests, as required and approved by the Database Manager and Head of Customer Service.
- To support requests for second swab packs, as required.
- To provide support for ad hoc projects within the Customer Service Department, such as CRM implementation and retention mailings.
- To meet with the Database Manager for the purpose of regular supervision and appraisal.

What are we looking for in our Database Administrator?

- Educated to A-Level, or equivalent.
- Experience of working with a complex or large Customer Relationship Management database.
- At least 1 years’ experience in a similar role.
- Advanced Excel skills.
- Good skills in the other Microsoft Office suite of programmes.
- Experience of using data to create regular and bespoke reports and dashboards.
- Highly confident in working with large or large CRM databases.
- Excellent communication and interpersonal skills (both written and verbal, with a friendly and professional telephone manner).
- Well organised with strong attention to detail.
- Collaborative working style and team worker.
- Ability to work independently.
- Proactive and flexible.
- Strong passion for the DKMS mission.

Benefits:

- 25 days’ holiday per annum (plus public holidays)
- Season Ticket Loans
- Cycle to Work Scheme
- Corporate Eye Care Scheme
- DKMS pension scheme – automatic enrolment contribution rate: 3% employee, 5% employer.
- Further information on staff benefits are coved on our website.

If you think you have what it takes to become our Database Administrator, please apply online today, we’d love to hear from you!

An exciting role for a Junior Accounts Administrator

Client Details

This dynamic organisation provides affordable housing across London

Description

The Accounts Administrator will assist the Accounts Payable team with various duties

Profile

The successful Accounts Administrator will have experience in a busy finance team and exposure to SUN systems.

Job Offer

An hourly rate of between £10 - £13 pounds per hour.

I am currently looking for an experienced Grants Administrator/Officer for a 4 week temporary role within an amazing membership organisation. You will be immediately available and have your own laptop with Windows 10 to enable you to work from home, working from the office is an option if you do not have the mentioned equipment.

Main duties:
Grants administration related to specific programmes
The work will involve loading applications onto the charity's database
Maintaining the charity's database
Checking that the applicant is a member and that they meet the 4-week membership qualifying rule.
Deciding the outcome of applications according to a clear and straightforward eligibility criteria.

Skills - essential:

Ability to work at a pace
Accuracy and attention to detail
Strong IT skills
Experience of using CRM
Excellent communication skills
Understanding of GDPR/data protection

Please note this is an immediate start vacancy therefore the closing date is likely to be on or before Tuesday 17 August. Only candidates with the above skills and experience will be considered and only suitable candidates will be contacted with further information.

Please apply online for this role today!

An exciting opportunity to be a Membership Administrator working for a Membership Organisation in London.

Client Details

A Membership Organisation in London.

Description

The Membership Administrator will be responsible for:

• Acting as a key point of contact for internal and external stakeholders, dealing with enquiries
• Receiving calls and making external calls throughout the day
• Helping to maintain and update the internal database
• Organising and arranging meetings
• Assisting in the running of the office

Profile

The Membership Administrator will have:

• Over three years of experience working in a membership organisation in a similar role e.g. dealing with membership enquiries
• Excellent communication skills and phone manner
• Evidence of working to a high level of detail
• Great oranisation and time management
• Proficiency in Microsoft Office suite

Job Offer

A salary of £21,000-23,000, plus annual leave and pension