Our client, one of London's leading higher education establishments, is currently looking to recruit a temporary higher education Programme Administrator to provide key administrative support in a student facing environment.

The purpose of this role is to assist and manage the day-to-day administration of teaching, research and degree programmes. The post holder will act as the first point of contact and deal efficiently with all email, written and telephone enquiries from both students and staff. Promoting the academic activities of various departments by organising internal and external events, you will undertake project administration, including module registration and the student evaluation of teaching and modules. You will also be required to maintain all systems for records management, to provide secretarial support to the team and assist the Programme Administrators with the organisation of student assessments.

In order to be considered for this post, you will need to have previous programme or course administrative experience within a higher education environment, along with excellent IT and communication skills. With the ability to work independently and proactively, you will have the confidence to deal with a wide variety of people, prioritise competing deadlines and comprehend complex situations quickly. The ideal candidate will also have experience using the student records system, SITS.

If you are interested in finding out more information about this new opportunity, please register your interest below and submit your CV by clicking 'apply now' below. You must be available immediately to be considered for this post.

Marketing Administrator

They are looking to recruit a Legacy Marketing Administrator who will provide high quality administrative support to the Legacy Marketing team helping to deliver the charity’s successful legacy marketing plans. This is a permanent full-time position (37.5 hours per week).

Legacy income represents 19% of the charity’s overall £100M of funds raised, and the charity has a growing pool of Legacy supporters. The Legacy Marketing team sit within Public Fundraising and works collaboratively with the Legacy Administration team to deliver an exemplary supporter stewardship experience.

Specifically, you will have:

- Experience in a marketing or customer services environment providing high quality administrative support.
- Able to organise complex meetings, coordinating all aspects from diary management to on the day coordination.
- Able to take meeting contact reports from meetings clearly and concisely.
- Experience of liaising with staff at all levels in external organisations, particularly to support partnership working.
- Experience of working with MS Office, specifically with advanced skills in Word & Excel.
- Ability to provide high quality proofing.
- Experience of working for or with a children's or health related is desirable.
- Experience within a marketing and / or legacy related environment is desirable.
- Experience of using databases such as Salesforce is desirable.

How to apply:

Please click on the apply button in the top right hand corner where you will be taken to a short application form to complete.

Due to the large number of applications we receive, they are only able to inform shortlisted candidates of the outcome of their application. If you do not hear from them within two weeks of the closing date, please assume that you have been unsuccessful on this occasion. If your application is not successful, they hope that you will not be discouraged and will still apply for other suitable vacancies.

About our client:

Every day brings new challenges for our client. Every day, 618 seriously ill children from across the UK arrive for life-changing treatments.

Every day, young lives hang in the balance as patients, families and staff battle the most complex illnesses. And every day, the brightest minds come together to achieve pioneering medical breakthroughs that change the lives of thousands of children – and change the world.

This extraordinary hospital has always depended on charitable support to give seriously ill children the best chance to fulfil their potential. Without donations, our client can’t help fund ground-breaking research, advanced equipment, child and family support services, and the rebuilding and refurbishment of wards and medical facilities. Their staff help to raise these vital funds for the hospital. A better future for seriously ill children starts with you.

Location: WC1N Central London

Job type: Full Time, Permanent, Flexible working considered, 37.5 hours per week

Salary: £Competitive

Benefits: 30 days annual leave plus bank holidays, generous pension scheme, flexible working, discounted season ticket loan and many more!

Closing date: 10th March 2020

You may have experience of the following: Marketing Support, Email Marketing, Web Marketing, Campaign Planning, Marketing Administrator, Marketing Assistant, Support Administrator, Marketing Campaign, Marketing Assistant, etc.

Ref: 92007

Specifications: Full Time

Salary: £28,000

Location: London

Application Closing Date: 23rd February 2020
 

This role is an exciting opportunity to make a difference in the field of health care research working as a Junior Systems Administrator.

The Junior Systems Administrator will support the smooth running of Cochrane’s infrastructure and systems, troubleshooting local and remote computers used by Cochrane Central Executive Team (CET) members (approx. 100 people). This role will also work with the rest of the Systems Administration team managing and maintaining our cloud infrastructure.

The career path for this position will include supporting the growth of the cloud servers’ area, so we are primarily looking for a candidate who has a genuine interest in learning and developing their professional knowledge and skills in working with cloud providers (Amazon AWS), Linux servers and Docker.

The successful candidate will be responsible for the following activities:

• Provide frontline technical support locally at the London office and remotely to Cochrane Central Executive Team, investigating and troubleshooting issues efficiently communicating technical information where required in an accessible way to non-technical people.
• Maintain and monitor Cochrane CET IT infrastructure, including services as Office 365, Dropbox, Slack and others
• Manage and maintain Cochrane IT infrastructure, hosted on Amazon AWS, together with the rest of the Systems Administrator team, performing regular routine backup, maintenance and checks.
• Maintain operational, configuration, security, or other standard operation procedure documentation for all IT standard operation procedures to be held.

The successful candidate will also have:

• Degree in computer science or equivalent experience
• Interest on a carrier path working on server’s architecture based on on-demand cloud computing platforms
• Experience helping to diagnose and solve computers systems (PC/Mac), and network problems
• Excellent analytical and problem-solving abilities to identify and fix problems and security risks
• Excellent organizational, collaboration and interpersonal skills
• Ability to prioritize own tasks against project and team goals
• Ability to multitask and prioritize work requirements
• Able to work efficiently and effectively with a geographically-dispersed department and organization
• Willingness to travel as required

Cochrane is a global, independent network of health practitioners, researchers, patient advocates and others, responding to the challenge of making vast amounts of research evidence useful for informing decisions about health. We do this by synthesizing research findings to produce the best available evidence on what can work, what might harm and where more research is needed. Our work is recognised as the international gold standard for high quality, trusted information.

If you would like to apply for this position, please send a CV along with a supporting statement with “Junior Systems Administrator” in the subject line.  The supporting statement should indicate why you are applying for the post, and how far you meet the requirements for the post outlined in the job description using specific examples.  List your experience, achievements, knowledge, personal qualities, and skills which you feel are relevant to the post.

For further information, please download the full job description from the attached documents.

Deadline for applications: 23rd February 2020 (12 midnight GMT)

Interview information: this will be a two-stage process. 1st interviews will be a skype/phone conversation on week commencing 9th March. The 2nd interviews will be a face-to-face stage, commencing 16th March.

About us: 

London Parks & Gardens Trust is a small charity that seeks to: 

• champion all London green space and make observations on planning proposals,

• celebrate the beauty, horticulture, history, ecology and value of green space, including through Open Garden Squares Weekend; 

• cultivate knowledge and appreciation of London’s rich green infrastructure, and the people who create and care for it, including through lectures and guided walks. 

The Role: 

LPGT seeks an Administration and Membership Officer to join its team based in Central London. This is a varied role working with volunteers, to run a clean and efficient small office, including purchasing stationary. You will be responsible for coordinating large mail outs of guidebooks; supporting the ticketing of events; processing membership applications and renewals; helping volunteers run lectures; and providing daily contact for general enquiries. No two days are the same.

Are you an organised administrator with an interest in Human Resources? Would you like to work for a small but impactful charity?

The Children’s Literacy Charity provides one to one literacy support for disadvantaged children in London primary schools.  We are looking for a HR Administrator to work in our office for 2 days a week.  Flexible working will be considered.

Responsibilities:

• Maintaining efficient and effective administrative support, in keeping with the nature of a tightly run, small charity
• To work collaboratively with members of the office team to ensure the organisation is run smoothly and efficiently.

In particular to take responsibility for: 

• the HR policy and practice including with respect to volunteers
• the maintaining of effective office systems and processes 
• providing administrative support for other charity functions including IT functions

Skills/Abilities:

• Excellent personal organisation with a high attention to detail. Able to manage a number of tasks at any one time.
• Good teamwork, communication and interpersonal skills and ability to interact well with staff and visitors to the office and tutors in schools.

For more details on how to apply please go to The Children’s Literacy Charity website

Salary £26,000 - £28,000 FTE depending on experience

Closing date:  4th March 2020

Interviews will be on 11th March and 12th March 2020

Operations Administrator

CIPD qualified
Experience of working in Higher Education
Proven track record of providing management and administration of employment contracts, probation, appraisal, payroll, sickness absence, pension and statutory returns
Demonstrable experience of management of the HR/Payroll System (iTrent) to ensure accurate employment records, establishment control and the reporting of people analytics. Experience of iTrent is essential.
Demonstrable experience of using financial management systems, such as Agresso.
Demonstrable experience of management, engagement and payment of Visiting Lecturers and Casual Workers.
Excellent interpersonal skills, with the ability to communicate effectively, both verbally and in writing and to a high level of accuracy and attention to detail.
A strong team-player with a flexible approach to the varying demands of the office as a whole.

Closing date : 11/02/20

Finance and Resources Administrator

Full time – 35 hours per week

Location: London (GamCare Head Office)

Salary £17,500 - £22,000 – dependent on experience

Permanent

GamCare is the leading national provider of information, advice, support and free treatment for the prevention and treatment of problem gambling. During the recent years GamCare has experienced immense growth in its operations.

GamCare is now looking to recruit a Finance and Resources Administrator to work within our back-office support function in London.

You will be working with Financial Controls Manager, supporting in day to day finance activities and manage premises.

Key Responsibilities include:

• Update of General Ledger on accounting software (Quickbooks).
• Processing of monthly staff expenses
• Maintaining office health & safety and facilities

You should have experience in finance and resources admin support within charitable organisation and preferably studying towards an accounting qualification.

You will form part of an enthusiastic team who works in collaboration with each other. You should be versatile and adaptable and committed to on-going development.

We are looking for individuals to work full time.

To apply, please go onto the GamCare website and complete an application form and Equal Opportunities Monitoring Survey.

Please note we do not accept CVs

GamCare is committed to processing your personal data fairly, lawfully and transparently in line with GDPR. For further information on GamCare’s recruitment privacy notice please refer to our website.

If you would like acknowledgement that your application has been received, please ensure the application is attached and put the following subject in your email:

Job application: <name of vacancy> and name of region

Please note that if the subject is not correct, you may not receive a confirmation.

To discuss the role further please email Lisandra Noormahomed, (Finance Officer).

Closing date for applications: Monday 24th February at 9:00 am

We are looking for a friendly person with excellent customer service skills to be the face of BSR! This is an exciting opportunity for someone who enjoys working with people and is looking for a varied role in a small but perfectly formed organisation.

The British Society for Rheumatology (BSR) is a UK wide membership organisation for health professionals in rheumatology. The BSR works to promote excellence in the care of people with rheumatic and musculoskeletal disorders and to support those delivering care at every step. The BSR works to ensure that clinicians, nurses and health professionals are educated and trained to provide high quality care. Our members look after every stage of life; children, adolescents and adults, across the whole patient pathway.

Role purpose

BSR owns and is responsible for its headquarters, Bride House and for the health and safety of our staff and visitors. The building has five floors with the BSR occupying the 3rd and 4th floor. The 1st floor is occupied by tenants who have a common interest in musculoskeletal and other health related issues. The 2nd floor is occupied by a commercial tenant. The Front of House & Operations Administrator role sits within the operations department within BSR, but their duties will include providing receptionist and facilities support to all the organisations in the building. This will include receiving and transferring calls, receiving and directing guests, contractors and other visitors.

The post-holder will be the face of BSR and be a crucial member of the team conveying the professional approach, brand and reputation of the society.  The postholder will also manage the diaries of both the BSR President and Chief Executive. 

Key responsibilities:

Front of House Duties

• Receive and direct BSR and tenants’ guests
• Record all arrivals and departures in the visitors book; issue passes to visitors and staff
• Receive contractors and inform the operations department; maintain the contractor log book, ensuring contractors are recording their activity
• Take calls and re-direct according to the directory provided
• Maintain the room booking schedule
• Set up meeting rooms and/or assist committee managers with the set up for their committee meetings; assist with teleconferencing and videoconferencing during committee meetings
• Order and receive lunch bookings, refrigerate if necessary, and set up the lunches for each committee meeting on the day
• Organise travel booking for members and staff using the preferred supplier, and support staff with arranging couriers and taxis
• Receive, and sort incoming post into labelled trays; accept deliveries for staff or tenants and inform them of arrival; send outgoing post and organise Special, Recorded Deliveries or parcels as necessary
• Report any security, technical or other issues to the Head of Operations & Membership
• Perform the role of fire warden for the ground floor

Ground floor meeting rooms:

• Ensure that meeting rooms are clean and tidy each morning and throughout the day, e.g. check all chairs are in the correct place, replenish water, glasses, pens, pencils and paper pads
• Set up room for specific requirements; e.g. flipcharts, checking Wi-Fi is working, checking AV and computer equipment is working, assisting with the movement of sliding walls to enable changes to the spaces.
• Order stock from suppliers online and replenish stock in the kitchen once a week; take delivered stock to basement on arrival.

• Check and distribute milk supplies to the ground floor kitchen on a daily basis and regularly checking use by dates.
• Keep the coffee/tea point equipment and area clean and tidy.

Diary management and other administrative duties:

• Diary management for CEO and BSR President
• Maintain stationery stock in the basement and order if stocks are low.
• Purchase stamps when stocks are low.
• Monitor generic BSR and junk mail inboxes
• Check that voicemail messages have been listened to and actioned
• Perform ad hoc tasks as required

Inclusion & diversity statement

BSR is committed to encouraging inclusion, equality and diversity among our workforce, and eliminating unlawful discrimination, harassment and victimisation by complying with the Equality Act 2010.

We want a working environment free of all of the above, where individual differences and the contributions of all staff are recognised and valued.

To do this, we will proactively tackle discrimination and disadvantage and ensure that no individual or group is directly or indirectly discriminated against for any reason.

BSR values statement:

Leadership - we drive excellence in rheumatology care

Collaboration - we listen, we learn, we improve

Openness - we are inclusive and accessible

Celebratory - we support and celebrate success

Personal Specification

Training, experience & qualifications

GCSE Maths and English (or equivalent)

Customer service experience gained in a receptionist or front of house role

Good organisation and planning skills

Ability to manage own workload and conflicting demands

Understanding of and commitment to confidentiality

Ability to understand and follow instructions

Adherence to protocols and standards

Willingness to work cooperatively in a team

Ability to work calmly under pressure and manage expectations

Positive and professional approach

Experience in diary management

Recognised customer service qualifications

Experience of working in a professional membership organisation, preferably of a medical specialty.

Knowledge & skills

Working knowledge of using Windows, Microsoft office and Outlook.

Knowledge of switchboard systems or telephone systems

Excellent oral and written communication skills

Excellent client care and customer service skills both on the telephone and face to face

Must be eligible to work within the UK.

An exciting opportunity has arisen for an organised and efficient individual to join the Membership and Global Directorate at the Royal College of Obstetricians and Gynaecologists.

About us:

RCOG is a professional membership association dedicated to improving women’s health care across the world. We do this by setting standards for clinical practice, providing doctors with training and lifelong learning, and working with partners to advocate for women’s health and health care across their life course. We are a global leader in this specialist area, supporting 16,000 members in the UK and internationally. We are a values led organisation placing high standards, innovation, openness, inclusiveness and trust at the centre of all we do.

About the role:

As Membership Business Administrator, you will act as the first point of contact for the Directorate, providing excellent administrative support for workforce and professional support programmes. Reporting to the Head of Workforce and Professional Support, you will be responsible for the optimum functioning and output of the Directorate. You will also play a key role in maintaining key College processes, such as consultant job planning and appointments pertaining to the Advisory Appointment Committees and Honorary Fellowships.

Requirements:

As the ideal candidate you will have:

• Previous experience in a busy office environment
• Experience of supporting projects
• Experience of servicing committees
• Excellent IT skills, including Windows-based packages, Outlook, Word and Excel

Benefits:

As an important member of our team you will be located in our offices overlooking Regent’s Park, we can offer a friendly working environment with an excellent benefits package that includes:

• Generous holiday entitlement
• Flexible working hours
• First class pension scheme
• Season ticket loan
• Subsidised gym membership

How to apply:

To apply, please visit our website via the Apply button, to download the full Job Description and Person Specification.

Closing date for applications: 10.00am on Wednesday 26 February 2020

At RCOG we are committed to promoting equal opportunities in employment. We value diversity, promote equality, and challenge discrimination. We encourage and welcome applications from people of all backgrounds.

We're looking for an experienced Administrator to support the work of our Business Engagement team. You will use your first class communication and organisational skills to ensure the smooth running of the Business Engagement Programmes. In particular, you will support the work of the Pc Pals Digital Inclusion Programme and other ongoing programmes within the Business Engagement Team.

With excellent interpersonal skills, and an ability to communicate effectively both in person and over the telephone, you will support the Business Engagement team in building sustainable relationships with local businesses with the aim of developing long term projects and ad hoc events using corporate volunteers that meet the needs of the local community.

The Sales Administrator will have the role of responding to all enquiries and managing sales information. You will be required to support the sales team with any general administration required.

Client Details

A large Housing Association located in the centre of London providing a new approach to affordable housing successfully providing homes for thousands of families across the UK.

Description

The key responsibilities for the post holder include:

- Inbox and telephone management

- Ensuring data is completed

- First point of contact

-Ensuring customers receive high-quality service throughout the sales process

Profile

The successful candidate will have:

- A background in housing

- Familiar with working in a fast paced environment

- Excellent customer service skills

Job Offer

Work in Central London.

£12-14ph

Recruitment Administrator

CIPD qualified
Experience of working in Higher Education
Proven track record of dealing with large volumes of end to end recruitment
Experience of conducting pre-employment checks, induction, onboarding and issuing contracts
Demonstrable experience of using recruitment management systems, such as Stonefish. Experience of Stonefish is essential.
Excellent interpersonal skills, with the ability to communicate effectively, both verbally and in writing and to a high level of accuracy and attention to detail.
A strong team-player with a flexible approach to the varying demands of the office as a whole.

Closing date : 11/02/20

Office Administrator

Permanent contract until 31.03.2021

21 hours per week (Flexible, Monday - Friday, 9am - 5pm)

£23,721 per annum / pro rata

The Children's Society, 21-23 Broadway, London, E15 4BQ

The Children's Society has been helping children and young people in this country for over 130 years. We run local services that support young people when they are most vulnerable and in are in need of help.

This role sits within our children and families directorate, which works to provide immediate one-to-one and group support for children who urgently need support. Your role will be to help us to maintain and develop innovative systems to support our staff to work effectively in our services around the country.

We are looking for a well-organised and efficient Office Administrator to join our busy Hub, to assist in providing competent and well-ordered administrative services and to help with clerical and practical duties supporting the London Hub's many services and staff members.

We are currently looking for an enthusiastic and keen person to join our dynamic, ambitious team.

A key part of this role will be your ability to provide administrative support to the Area Manager, Operations Manager, Admin & Finance Manager and team colleagues ensuring a high level of confidentiality is maintained.

In order to be successful in this role, you must have:

-The ability to prioritise and manage own workload

-Clear & effective communication skills

-Knowledge of IT Systems

-Planning & time management skills

The Children's Society runs over 100 local services that help thousands of young people who desperately need our support, and we campaign to get laws and policies changed to make children's lives happier and safer.

Every day we're changing the lives of young people in this country for the better - and with your help, tomorrow we can be there for even more.

The Children's Society is committed to safeguarding and protecting the children and young people that we work with. As such, all posts are subject to a safer recruitment process, including the disclosure of criminal records and vetting checks. We ensure that we have a range of policies and procedures in place which promote safeguarding and safer working practices across our services.

Therefore, candidates applying for work in our CYP Directorate will be required to complete an “Employment history template” document prior to interview. The fully completed document should be loaded by the candidate at the point of uploading your CV.

The closing date for applications is 11pm on Sunday 16th of February 2020.

Interviews will be held on the week commencing Monday 2nd March 2020.

Supporter Care Administrator
London, EC2
£20,286 - £24,344 per annum

Working in the Fundraising and Communications department, the Supporter Care Administrator will be responsible for dealing with enquiries from supporters and members of the public, delivering excellent supporter care to all. We are almost wholly reliant on income received from supporters and donors to the charity, and looking after these supporters is crucial.

The role also involves working with internal colleagues and external fundraising agencies to manage supporter care processes effectively, including all areas of administration.

In addition, the Supporter Care Administrator will ensure that processes are in place so that supporters’ donations are added to the organisational database, banked and thanked in a timely and accurate manner, and that complaints are dealt with appropriately. The post involves significant database work so close attention to detail and accuracy is important.

You will have experience of working in a fast-paced customer care environment, ideally within a charity and be an effective communicator and a confident user of MS Excel and Word. Previous database experience would be preferable.

To apply for this role, you will have to complete an online application and specify how you meet the person specification criteria, as outlined in the job description. To do this, we suggest that you download the job description (found at the start of the application process) prior to starting your application.

Currently, the application process works best on desktop / laptop devices.

The closing date for applications is on Sunday 16th February 2020 23:59.

We expect interviews to be held in London on Wednesday 26th February 2020.

A disclosure check will be sought in relation to the successful applicant for this post. This will be shared with Human Resources and may also be shared with the Safeguarding Manager and the relevant management team. All applicants must also complete a self-disclosure form.

We strive to provide an accessible recruitment process. If a disability or long-term condition makes it difficult for you to complete our application form, please contact us to discuss alternative formats. If you require reasonable adjustments for taking part in the interview, please indicate this in response to the corresponding question in the application form.

Additional information about the support we offer is on our jobs page.

We are a Disability Confident Employer and committed to offering interviews to candidates who request to be considered under the disability confident scheme and meet the minimum requirements of the person specification.

The National Deaf Children’s Society is committed to safeguarding the welfare of children and young adults and expects staff and volunteers to share that commitment.

We are also committed to promoting work-life balance amongst our staff.

To apply for the role of Supporter Care Administrator, please apply via the button shown. 

This job is being posted by Webrecruit on behalf of National Deaf Children's Society. The services advertised by Webrecruit are those of an Employment Agency. 

Other organisations may call this role Administrator, Supporter Engagement Administrator, Admin Assistant, Fundraising Assistant, Fundraising Administrator, Donor Care Administrator, or Customer Service Administrator.