Administrator service support assistant jobs

Join Clergy Support Trust's outstanding External Relations Team as External Engagement Officer (12-month maternity cover) and play a key role in fundraising, events, and digital comms. Use your creativity and organisational skills to support historic events, engage supporters, and make a real impact for clergy families.

About the Role
The External Engagement Officer provides vital administrative and operational support across fundraising, events, and communications. This is ideal for someone in their second role, looking to develop a broad range of skills in a supportive environment. Working in a small and dynamic team, the External Engagement Officer supports and leads on projects, with a focus on communications, fundraising, events, marketing, and press. 

About the candidate:

• Highly organised and technologically adept (especially with CRM systems like Salesforce)
• Motivated, with at least 1 year of experience in communications, fundraising, or event management
• Confident, resilient, and able to coordinate complex event logistics
• Strong written and verbal communication skills
• Team-oriented, adaptable, and committed to the wellbeing of the clergy community

Key Responsibilities

1. Fundraising and Data Support

• Manage contacts and maintain up-to-date CRM records
• Add weekly bank donations to Salesforce and reconcile monthly income
• Lead on thanking supporters (managing emails/cards)
• Assist with legacy giving administration
• Support prospect research for fundraising
• Liaise with Finance Team on income and gift processing

2. Events – Logistics and Administration

• Manage guest lists, RSVPs, and name badges using CRM
• Act as point of contact for event bookings and assist with seating plans
• Provide on-site support at events (registration, hospitality, donor care)
• Post-event coordination including post-event feedback 

3. Communications and Digital Engagement

• Monitor and manage team inboxes
• Assist with social media management including DMs, replying to comments, and content creation
• Oversee logistics of print advertising (bookings, invoicing, transfer of creative files)

4. General / Team Support

• Maintain inventory of fundraising/event materials
• Proactively update Salesforce with missing information
• Provide general admin support and contribute creative ideas

This is a fantastic opportunity for an individual looking for a broad-scope role to development their skills in comms, engagement, events and fundraising in a high-performing team.

Are you organised and proactive, with a passion for fundraising and dogs?

We’re looking for a Regular Giving Fundraising Assistant to be responsible for provide support to our Regular Giving Fundraising team, who are responsible for some of our most popular fundraising products.

What does this job do?

As Regular Giving Fundraising Assistant, you’ll:

• advise internal teams and external fulfilment companies regarding public queries relating to regular giving products, ensuring enquiries and complaints are handled swiftly and effectively,
• provide support for the Sponsor a Dog scheme, from arranging photoshoots to liaising with rehoming centres to prepare new sponsor dogs information,
• assist with the day-to-day running of the Companion Club, ensuring a smooth experience for our dedicated supporters,
• contribute to copywriting and planning for Sponsor a Dog content.

This role is fixed term until September 2027. Interviews are provisionally scheduled for 7th, 8th and 9th September 2026 and will take place on Teams.

Could this be you?

We’re looking for candidates who have exceptional attention to detail, who have strong communication and interpersonal skills and cope well working under pressure. A passion for the work we do is essential.

About Dogs Trust

We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.

To apply for this position please click the APPLY NOW button. Our application process requires you submit a personal statement explaining your interest and suitability for the role.
 
Dogs are incredibly diverse, much like the humans that love them! At Dogs Trust we value diversity, and we're committed to fostering an inclusive culture. We actively encourage applications from people of all backgrounds, abilities, and cultures and believe that a diverse workforce helps us to achieve our mission. Our colleague networks give our people a voice, acting as vehicles for real and meaningful change within Dogs Trust. We truly want to see every candidate shine throughout the entire job application process, interview stages, and during their time with us. If there's anything on your mind or any adjustments you may need, don't hesitate to reach out to us. We're here to support you every step of the way.

Working within Baobab's welcoming and dynamic admin team in our Therapeutic Community, the Engagement and Administrative Assistant is a dual role. In your Admin assistant role you will provide comprehensive administrative support to operational, research and advocacy teams. In your Engagement Assistant role, you will lead on developing a successful programme of youth activities at the Baobab Centre (as Baobab Youth Activities Coordinator) and will focus on prioritising young people’s engagement in advocacy and research.

We are looking for a detail‑focused, team‑oriented Administrator (internally known as a Service Delivery Assistant) to join our team in Gloucester. This is a part-time role worked across 22.5 hours, and we would be open to discuss working days and hours at interview.

Do you want to make a difference every day? Do you want to contribute to change & improvement for those who need it?

Do you have resilience & adaptability? Can you work effectively with a focus on customer service and care?

If yes, then we'd love to hear from you…

What we offer

At Victim Support, we are committed to attracting and retaining the best talent. Our competitive rewards and benefits package includes:

• Flexible Working Options: Including hybrid working.
• Generous Annual Leave: 28 days plus Bank Holidays, increasing to 33 days plus Bank Holidays, with options to buy or sell annual leave.
• Birthday Leave: An extra day off for your birthday.
• Pension Plan: 5% employer contribution.
• Enhanced Allowances: Enhanced sick pay, maternity, and paternity payments.
• Exclusive Discounts: High Street, retail, holiday, gym, entertainment, and leisure discounts.
• Financial Wellbeing: Access to our financial wellbeing hub and salary-deducted finance.
• Wellbeing Support: Employee assistance programme and wellbeing support.
• Inclusive Networks: Access to EDI networks and colleague cafes.
• Sustainable Travel: Cycle to work scheme and season ticket loans.
• Career Development: Ongoing training and support with opportunities for career progression.

About the Role

As a Service Delivery Assistant, you will provide high quality administrative support to the service. You will act as a first point of contact for enquiries into the service and support the wider team with administrative duties.

Key Responsibilities:

• Upload referrals to our computerised case management system, in accordance with our standards.
• Manage incoming and outgoing mail, telephone and general queries for the service
• Collate and supply information and correspondence to internal and external contacts
• Liaise with referring agencies to improve referral information and support referral pathways.
• Provide general admin support including data entry, minute taking, raising purchase orders and processing invoices.

About You:

Ideally, you will need experience working within a client focused service and a good understanding and knowledge of office systems.

You will need:

• Effective verbal and written communication and numerical skills.
• Experience working in an adminstrative setting role
• Experience of providing administrative support to a team
• Understanding and knowledge of the requirements relating to confidentiality and data protection.
• Understanding and knowledge of equal opportunities and diversity.
• Ability to prioritise own workload and deal with competing demands in an organised and methodical manner.
• Good IT skills and experience of using all packages in the standard Microsoft Office suite and case management systems/databases.
• Stong customer service skills with the ability to communicate sensitively and effectively both verbally and in writing with a wide range of individuals and audiences.
• Ability to work on own initiative and with minimal supervision to achieve deadlines.
• Strong record keeping skills with a focus on quality and accuracy.

About Us

Victim Support is an independent charity dedicated to supporting people affected by crime and traumatic incidents in England and Wales. We put them at the heart of our organisation and our support and campaigns are informed and shaped by them and their experiences.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks may be required.

At Victim Support, we're proud to celebrate diversity and create a workplace where everyone feels they belong. We're committed to being an antiracist organisation, and we actively welcome applications from people of all backgrounds, including those from Black and Asian and other minoritised communities.

As a Disability Confident Employer, we will offer an interview to disabled candidates who meet all essential criteria for a job where it is practicable to do so. We are also happy to make reasonable adjustments during the recruitment and selection process.

How to apply

To apply for this role please follow the link below to the Jobs page on our website and complete the application form demonstrating how you meet the essential shortlisting criteria.

We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date. If you have already registered & started an application, then we will contact you to advise of the amended closing date wherever possible.

We are looking for a motivated and experienced Senior Administrator to oversee the day to day functions of the Kent and Medway administration team within Victim Support. This role is full time and based at our multi agency shared space called Compass House in Ashford Kent.

What we offer

At Victim Support, we are committed to attracting and retaining the best talent. Our competitive rewards and benefits package includes:

• Generous Annual Leave: 28 days plus Bank Holidays, increasing to 33 days plus Bank Holidays, with options to buy or sell annual leave.
• Birthday Leave: An extra day off for your birthday.
• Pension Plan: 5% employer contribution.
• Enhanced Allowances: Enhanced sick pay, maternity, and paternity payments.
• Exclusive Discounts: High Street, retail, holiday, gym, entertainment, and leisure discounts.
• Financial Wellbeing: Access to our financial wellbeing hub and salary-deducted finance.
• Wellbeing Support: Employee assistance programme and wellbeing support.
• Inclusive Networks: Access to EDI networks and colleague cafes.
• Sustainable Travel: Cycle to work scheme and season ticket loans.
• Career Development: Ongoing training and support with opportunities for career progression.

About the Role

As a Senior Administrator you will manage a team of five administrators known locally as 'Service Delivery Assistants' to oversee the support to the Kent and Medway Victim Support Operational Teams including the Triage and Early Intervention team, the Multi Crime Service Case Workers and the Specialist Services Case Workers (Stalking, Hate Crime and Child and Young Persons)

You will manage performance and staff motivation, ensuring that the administration function operates effectively and efficiently carrying out tasks as directed by the Operations Manager. The post holder will need to be flexible and prepared to meet conflicting work demands, prioritise workloads and ensure timeframes are met whilst ensuring attention to detail.

As the role involves providing support to administrators and actively working to improve performance, you will need experience of managing people and working in a statutory, voluntary or community work setting. You will also have an understanding and knowledge of confidentiality and safe working.

Key Responsibilities

• Coordinate and participate in all administrative functions to ensure the smooth and effective running of the service, monitoring quality standards for the team through auditing and reporting where required.
• Provide effective line management of staff to ensure performance targets and agreed outcomes are met by the service.
• Act as first point of contact for key stakeholders, ensuring administration is dealt with efficiently and meets quality standards and lead by example on good working practices
• Ensuring all confidential and sensitive data is stored securely in accordance with VS Data Protection Policy and compliance with GDPR.

About You

You will need:

• Experience of working in an administrative position ideally within the criminal justice field.
• Previous experience of managing and supervising people
• Experience working with local communities, statutory and voluntary sector organisations and an understanding of how agencies work to protect victims of crime.
• Experience of performance reporting and training delivery.
• To be proactive, self‑motivated, confident working independently and able to use you own initiative
• Good IT skills, proficient in data management and Microsoft Office (Word, Excel, Outlook, SharePoint)
• Strong time management and organisational skills including the ability to meet tight deadlines.

About Us

Victim Support is an independent charity dedicated to supporting people affected by crime and traumatic incidents in England and Wales. We put them at the heart of our organisation and our support and campaigns are informed and shaped by them and their experiences.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks may be required.

At Victim Support, we're proud to celebrate diversity and create a workplace where everyone feels they belong. We're committed to being an antiracist organisation, and we actively welcome applications from people of all backgrounds, including those from Black and Asian and other minoritised communities.

As a Disability Confident Employer, we will offer an interview to disabled candidates who meet all essential criteria for a job where it is practicable to do so. We are also happy to make reasonable adjustments during the recruitment and selection process.

How to apply

To apply for this role please follow the link below to the Jobs page on our website and complete the application form demonstrating how you meet the essential shortlisting criteria.

We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date. If you have already registered & started an application, then we will contact you to advise of the amended closing date wherever possible.

Team: Legacy Administration 

Location: Chelwood Gate, East Sussex (Office based each Monday, Wednesday & Friday with some flexibility) 

Work pattern: 35 hours per week 

Salary: Up to £28,454.94 per annum 

Contract: Permanent 

Cats Protection are the UK’s largest cat welfare charity, and we’re seeking an ambitious, knowledgeable and compassionate individual to assist our Legacy Admin Team 

Will you join us and make life better for cats? 

Responsibilities of our Legacy Assistant: 

• As the Legacy Assistant you will be part of the Legacy Admin Team which is responsible for the administration of all legacies left to Cats Protection, ensuring that our supporters’ final wishes are fulfilled and their legacies are able to help as many cats as possible. 

• The role will involve providing administrative assistance to the Legacy Admin Team, including the accurate and timely recording of all legacy notifications, being the main point of contact for all queries legacy related and administering our Branch legacy allocation process. The successful candidate will also manage their own case of pecuniary legacies, undertaking regular reviews to ensure payment is received.

About the Legacy Assistant: 

• Our team is responsible for the administration of all legacies left to Cats Protection, ensuring that our supporters’ final wishes are fulfilled and their legacies are able to help as many cats as possible. 

• We sit within the Marketing & Income Generation Directorate 

What we’re looking for in our Legacy Assistant: 

• Experience of using and managing/maintaining a database 

• Experience in a public facing/customer service role 

• Experience of admin activities such as preparing reports, writing letters, managing and triaging email inbox, tracking responses and maintaining records 

• Excellent verbal and written communication skills and able to communicate well with a wide range of people 

• Good attention to detail, organised and methodical 

• Able to work as part of a team and build relationships with relevant teams and stakeholders both internally and externally. 

What we can offer you: 

• Range of health benefits 

• 26 days’ annual leave plus bank holidays, increasing with length of service 

• Salary Finance, which empowers you to take control of your financial wellbeing 

• and much more, which you can learn about

Interested? Here’s how to apply: 

Application closing date: 31st August 2026 

Virtual interview date: Week commencing 14th September 2026

Applications may close before the deadline, so please apply early to avoid disappointment. 

If successful, your recruitment journey will include: 

1. Anonymised application form 

2. Virtual interview via Microsoft Teams 

Please emailif you require any adjustments to be made for you to complete your application or to participate in the recruitment journey. 

Senior Administrator & PA Support (Temporary)
£19.23 per hour
4+ month temporary assignment
South East London
Predominantly office-based with flexibility to work remotely approximately 1 day per week
Basic DBS check required

Are you an experienced administrator or PA looking for a role where you can make a meaningful contribution within a values-led organisation?

We are working with a well-established charitable organisation that is seeking a highly organised and professional Senior Administrator to provide support to a busy senior leadership office. This is a varied and rewarding opportunity for someone who enjoys coordinating multiple priorities, building strong relationships with stakeholders and ensuring the smooth running of a fast-paced office environment.

Working as part of a small and collaborative team, you'll play a key role in supporting senior leaders, managing communications and helping deliver a first-class administrative service. This position will suit someone who thrives on organisation, enjoys working with people and takes pride in providing reliable support behind the scenes.

This is a busy, hands-on role where no two days are the same. Responsibilities will include:

• Managing complex diaries and coordinating meetings
• Monitoring inboxes and responding to enquiries appropriately
• Organising travel arrangements and hospitality requirements
• Planning and coordinating meetings, events and stakeholder visits
• Preparing correspondence, presentations, reports and meeting papers
• Taking meeting minutes and tracking follow-up actions
• Managing expenses and general administrative processes
• Acting as a professional first point of contact for visitors and stakeholders
• Maintaining accurate records, filing systems and confidential information
• Liaising with internal teams and external partners to gather information and coordinate activities
• Supporting wider operational and administrative projects as required

About You We're keen to hear from candidates who have gained experience within the charity, not-for-profit, education, membership, healthcare, faith-based or public sectors.

You'll bring:

• Previous experience in a senior administration, PA, team support or office management role
• Excellent organisational skills and the ability to manage competing priorities
• Strong diary and inbox management experience
• Exceptional attention to detail and a proactive approach
• Confidence communicating with stakeholders at all levels
• Strong written and verbal communication skills
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and Excel
• Experience coordinating meetings, events and administrative processes
• The ability to handle sensitive and confidential information with discretion
• A reliable, professional and committed approach to work

An understanding of the Catholic Church or experience working within a faith-based organisation would be beneficial but is by no means essential. More important is a genuine respect for the organisation's values and a willingness to work within this environment.
Why Apply?

• Opportunity to join a highly respected charitable organisation
• Varied and engaging role with exposure to senior stakeholders
• Supportive and collaborative working environment
• Immediate start available
• Initial 4-month assignment with the potential for extension
• Predominantly office-based role with some hybrid flexibility
• Chance to make a meaningful contribution within the not-for-profit sector

Additional Information

• Interviews scheduled for the week commencing 14 September
• Successful applicants should be available to start as soon as possible thereafter
• Appointment subject to a satisfactory Basic DBS check

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Compliance Administrator

These are exciting times for the charity and we have an excellent opportunity for a professional and flexible Compliance Administrator, to join the busy Legal and Governance Department.

Position: Compliance Administrator

Location: East Devon/Hybrid (site attendance currently estimated to be 1 day per week)

Hours: Part-time, 25 hours per week

Salary: £26,715 per annum pro rata (actual £19,082)

Contract: Permanent

Closing Date: Wednesday 16 September 2026. Please note this role may close earlier than advertised so apply as soon as possible.

About the Role

As Compliance Administrator, you will provide full administrative assistance to the Compliance Team, responding to queries and communicating with internal and external stakeholders in a professional and customer service orientated manner.

Your principal duties and responsibilities will include:

• Managing and triaging the Compliance Support Desk, allocating queries to appropriate advisers and proactively monitoring and chasing responses to ensure timely resolution.
• Supporting the administration of Subject Access Requests (SARs), including coordinating with advisers to confirm scope, managing communication with data owners, tracking statutory deadlines, and conducting initial document searches in preparation for redaction.
• Assisting with CCTV compliance processes, including maintaining logs and ensuring appropriate documentation of assessments.
• Providing administrative support for risk management activities, including maintaining risk registers, coordinating updates and supporting risk review processes.
• Supporting the administration of insurance claims, including coordinating documentation and liaising with internal stakeholders and external insurers.
• Administering the policy management system, including issuing review reminders, tracking approvals, and ensuring timely publication of policies on internal platforms.
• Coordinating quarterly insurance review meetings, including scheduling and recording accurate minutes and action logs.

About You

You will have:

• Previous experience of working within a busy administrative role. 
• Experience of providing administrative support within a compliance, governance, risk, data protection, insurance, or policy environment.
• Excellent interpersonal and customer service skills with a proven ability to successfully interact with people at all levels.
• Strong verbal and written communication skills.
• Outstanding organisational and planning skills and able to maintain a high level of accuracy and attention to detail whilst dealing with a number of conflicting demands and deadlines. 
• Excellent problem-solving skills.
• Competent IT skills (proficient in use of Microsoft Office 365).

Benefits include:

• Competitive pension.
• Life assurance – 2 x annual salary
• 31 days holiday (including Bank holidays), rising to 34 will each full year of service pro rata
• Wellbeing team.
• Recorded Pilates and Yoga classes.
• Long service awards.
• Healthshield plan
• Free parking.
• Life assurance.
• Subsidised restaurant and shop.

About the Organisation

Join one of the UK’s largest international animal welfare charities, currently supporting projects in over 35 countries worldwide, working for a world where donkeys and mules live free from suffering and their contribution to humanity is fully valued.

The Charity is a Disability Confident Employer, committed to safeguarding and promoting the welfare of vulnerable people (children and adults) and expects all staff and volunteers to undertake this commitment. Applicants will be subject to safer recruitment processes, including an application for a Disclosure and Barring Service (DBS) check where required for the post.

You may also have experience in areas such as Compliance Assistant, Compliance Administrator, Administrator, Administration, Admin Assistant. 

Please note this role is advertised by the recruitment agency acting for the client, Not For Profit People. #INDNFP

At the NIoT, we believe teaching is a fundamental societal good, a privilege and a responsibility, and we are looking for an experienced Administrator to help bring this belief to life!

Are you an exceptional administrator who enjoys bringing people together, solving problems and ensuring things run smoothly? Do you want to play a vital role in supporting the development of the next generation of teachers?

We are seeking an experienced and highly organised Programme Administrator to join our regional Initial Teacher Education (ITE) team. This is an exciting opportunity to contribute to a growing and ambitious organisation whose mission is to improve the quality of education for all children through great teaching.

At NIoT, we believe that great work happens when people are curious, collaborative and committed to continuous improvement. As a key member of our regional team, you will play an important role in supporting high-quality programme delivery, building positive relationships and helping colleagues do their best work.

Working closely with the Regional ITE Programme Manager, you will help coordinate and support the planning, delivery and administration of our ITE programmes across the North and West region. You will also collaborate with colleagues across the National Institute of Teaching, helping to create a seamless experience for trainees, mentors, schools and partners.

Candidates must live within commuting distance of our campus in Blackburn. The role is hybrid with a minimum of 3 days a week on campus, which must include a Thursday. Occasional travel will also be required, as will travel and overnight stays for our annual staff away days.

If you are a proactive administrator who enjoys working as part of a supportive team, values learning and collaboration, and wants to contribute to an organisation making a difference to children's lives, we would love to hear from you.

Essential Criteria

• A commitment to the aims of the National Institute of Teaching.
• An interest in the education sector and a belief in the value of teachers and school leaders.
• Previous administrative experience.
• Exceptional interpersonal and written communication skills.
• Excellent organisational skills and attention to detail.
• Proficient in the use of MS Office software packages, such as Word, Excel and Outlook, as well as search engines and online databases.
• A proactive approach that focuses on solutions.
• Highly proficient in managing and monitoring processes which drive successful reporting.
• A sensitivity to the requirements of different audiences and an ability to adapt style appropriately.
• A track record of or the potential to coordinate key events or programmes (ideally in the education sector).

Desirable Criteria

• Previous experience of working in a remote and geographically distributed team.
• Previous experience in the education sector.
• Experience of using management information systems and/or various online learning environments, particularly Microsoft Teams.
• Previous team coordination/PA experience.

Key Benefits

• Highly competitive pay and pay progression opportunities.
• Flexible start and end working times.
• Flexible working opportunities, with significant scope for hybrid working.
• At least 27 days’ holiday a year (plus 8 bank holidays) rising to 33 days after five years’ service (with an annual discretionary office shutdown between Christmas and New Year).
• Entry to the highly valued Local Government Pension Scheme.
• Excellent opportunities to develop your skills and experience and to progress your career.
• A stimulating, supportive and rewarding working environment with a dedicated team of likeminded professionals.

We think a wide range of different work and educational experiences could support you to be successful in this role. We encourage applications from all backgrounds, communities and industries and are committed to employing a team that has diverse skills, experiences and abilities.

For more information and to apply, please visit our careers page.

Closing date: 26 August 2026.
First interviews: 2 September 2026 (online).
Second interviews: 7 September 2026 (in person).

We reserve the right to close this vacancy early if we receive a high volume of applications.

Candidates must already have the right to work in the UK, as we are unable to offer visa sponsorship for this role.

This post requires a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS), and a Children’s Barred List Check and Occupational Health Check are required as a condition of employment.

About the team

We have big goals over the next few years.

We're going to be fighting for mental health in a way we never have before.

Together we'll be working to make sure everyone experiencing a mental health problem gets the support and respect they deserve.

Team information

Will you join us?

Mind Cymru is Mind in Wales. We won't give up until everyone experiencing a mental health problem gets support and respect. We provide advice and support to empower anybody experiencing a mental health problem and we campaign to improve services, raise awareness and promote understanding.

Mind works across England and Wales with 11 staff at Mind Cymru's Cardiff office. Mind Cymru also works closely with our 15 affiliated Local Minds in all parts of Wales.

The Business Administrator works directly to the Director and supports the Senior Management Team (SMT), and is responsible for the effective running of the office, including dealing with correspondences, diaries and meetings and internal systems, including but not limited to, Microsoft Office, Stakeholder Register, Decision Time, Smartsheet's and Risk Management systems, keeping these up-to-date in support of the SMT.

Key duties and responsibilities

The post holder will:

-Effectively manage the efficient working of the Director's office being the first point of contact and providing administrative support and coordination across all functions, i.e. planning, risk, budget, training and general office activity.

-Organise and plan diaries, to optimise time, making travel and other arrangements as required.

-Be responsible for managing and responding to correspondence to the Director, identifying appropriate action and responses.

-Set up internal and external meetings as required and ensure the smooth running of these by setting dates, ensuring papers go out in good time, booking rooms and refreshments, taking accurate minutes and being proactive in following up actions arising.

-Provide high level customer care in dealing with routine and non-routine enquiries from staff, local Minds, external stakeholders using judgement to take or decide on appropriate action.

-Provide secretariat and administrative support for governance and other fora including Pwyllgor Cymru - the governance sub-committee for Wales; One Mind in Wales - the local Mind network in Wales; and The Wales Alliance for Mental Health - the alliance of leading mental health charities in Wales which is Chaired by the Director of Mind Cymru.

-Be the first point of contact for key members of the above groups and, with the Director, manage relations with them.

-Be responsible for co-ordinating and supporting meetings and be pro-active in ensuring that actions arising from the meetings are followed up.

-In keeping with the level of access and trust commensurate with this role, the post holder is required to maintain and observe an appropriate level of confidentiality at all times.

-Process invoices and make payments via Minds internal accounting processes, being planned and accurate in line with delegated responsibility.

-Work closely with the Social Impact Directorate Executive Assistant when required to ensure coordination with Mind Cymru and the wider Directorate plans, meetings and commitments.

Mind's equity statement

Mind is committed to equality of opportunity for all staff, and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Please refer to the Job Description while completing your application as candidates will be shortlisted based on how closely they match the criteria in the personal specification.

We retain the authority to close this vacancy prior to the advertised closing date and without prior notice, once an adequate number of applications has been received. Applications will be assessed on a continuous basis, and we respectfully advise prompt submission to ensure consideration.

This role requires a Disclosure and Barring Service (DBS) check.

We retain the authority to close this vacancy prior to the advertised closing date and without prior notice, once an adequate number of applications has been received. Applications will be assessed on a continuous basis, and we respectfully advise prompt submission to ensure consideration.

Are you an experienced Executive Assistant who takes pride in providing exceptional support to senior leaders? 

We are seeking a highly organised and proactive Executive Assistant to join the Conference Office team of the Methodist Church in Britain. This is a varied, rewarding and public-facing role, providing high-level professional support to the Church's most senior office holders, including the Presidency. 

About the Role 

You will provide high-quality executive support to senior office holders within the Methodist Conference, acting as a key point of contact and ensuring their time, priorities and commitments are managed effectively. 

Your responsibilities will include: 

• Managing complex and busy diaries, coordinating appointments and resolving scheduling conflicts to ensure seamless day-to-day operation of the office, 

• Organising travel and accommodation arrangements, 

• Building and maintaining positive relationships with internal and external stakeholders 

• Managing enquiries and correspondence, exercising sound judgement when prioritising and responding to requests, 

• Supporting the organisation of meetings and events, coordinating venues, catering, logistics and event administration in collaboration with colleagues, 

• Handling sensitive and confidential information with professionalism and discretion. 

About You 

You are an experienced Executive Assistant who is confident managing multiple priorities in a dynamic environment. 

You'll bring: 

• Significant experience of providing executive and diary management support to senior leaders

• Excellent organisational skills and meticulous attention to detail 

• The ability to manage a varied workload and respond effectively to changing priorities 

• The ability to quickly develop an understanding of a wide range of subject areas and understand links between them 

• Excellent interpersonal, communication and relationship management skills 

• The ability to engage well with a diverse range of internal and external stakeholders 

• Experience of handling highly confidential information with discretion and professionalism 

• A proactive, solution-focused approach, with the ability to anticipate needs and take initiative 

• A high level of proficiency in Microsoft Office applications including Outlook, Excel, PowerPoint and SharePoint 

This is an opportunity to use your skills in a role that makes a genuine difference. You will work alongside dedicated colleagues, support senior office holders, and contribute to the effective operation of the Methodist Church in Britain.

If you are looking for a role where your organisational expertise, professionalism, and relationship-building skills can have a meaningful impact, we would be delighted to hear from you. 

Please note that applications from Methodist Ministers (Presbyters and Deacons) cannot be considered for this role.

Our Culture, Values and Benefits 

Thank you for considering joining our inclusive and welcoming team that strives for excellence and values employee wellbeing, a work-life balance augmented by: 

• Generous annual leave (plus an extra 3 days over Christmas/New Year) 

• Flexi-leave and or TOIL (where applicable) 

• Access to an on-site Wellbeing Adviser service.

• A generous occupational pension scheme, where the Methodist Church will pay double the employee contribution up to a maximum of 16% employer contribution. 

The Methodist Church is an inclusive and supportive employer. We are actively committed to encouraging applications from all backgrounds, including Black, Asian and other Minority Ethnic groups. 

Enquiries 

For questions or reasonable adjustments during the recruitment process, please contact our HR team. Details on our website.

Key Dates 

Closing Date for Applications: 6 September 2026 

Interviews (on-site in London): 17 September 2026 

Please note: We reserve the right to close this advert early ifsufficient applications are received. 

Lord’s Taverners

The Lord’s Taverners exists to positively impact the lives of young people facing the challenges of inequality. Through inclusive and transformative cricket programmes, we empower young people with disabilities and from disadvantaged communities across the UK and beyond.

We are now seeking a senior professional, with significant knowledge and expertise as an Executive Assistant / Virtual Assistant to join our organisation. Reporting to the CEO, you will play a crucial key role supporting the chair of the board and their fellow trustees, as well as the CEO and the senior and middle leadership teams with a range of professional support functions that includes communications, diary management as well as meeting organisation, administration and management. You will be expected to lead wihout close supervision whilst you undertake key roles that will ensure the leadership and governance of the charity functions highly. You will need to be a confident at complex management in a fast paced environment, a proactive and very highly organised member of the team, capable of managing your own working pattern, stewarding and organising multiple stakeholders and are able to work very flexibility with wide ranging and varied work pattern.  

Salary: £38,000 - £42,000 FTE (pro‑rata £22,800 – £25,200 for 21 hours per week)

Contract: 21hrs per week Part Time, Permanent, 3 days per week.

 

The Role

 

This is a varied and rewarding role at the heart of Lord’s Taverners, providing essential support to the CEO, Trustee Board, and Leadership Teams. You will coordinate Board, Committee and leadership meetings, prepare agendas and papers, manage actions and governance records, and ensure the smooth running of key governance processes.

You will also provide high-level executive support to the CEO, managing diaries, travel, correspondence and briefing materials, while acting as a trusted point of contact for Trustees, senior leaders and external stakeholders.

Alongside this, you will help coordinate our head office operations and support strategic projects, contributing to an efficient, well-connected and high-performing organisation.

This is an excellent opportunity for an organised and proactive Executive Assistant who enjoys working with senior stakeholders, thrives on variety, and wants to make a meaningful impact within a purpose-driven charity.

About You

You will be an organised, proactive and highly professional individual who thrives in a fast-paced environment and enjoys working with senior stakeholders. You will have exceptional attention to detail, excellent communication skills, and the ability to manage multiple priorities while maintaining the highest levels of discretion and confidentiality.

You will bring:

• Experience providing executive or senior administrative support within a complex organisational environment.
• Strong organisational and prioritisation skills, with the ability to manage multiple deadlines and competing demands.
• Excellent written and verbal communication skills, with the confidence to engage with senior stakeholders and produce high-quality correspondence and meeting documentation.
• Proven ability to handle confidential and sensitive information with professionalism, discretion and integrity.
• Strong Microsoft 365 skills, including Outlook, Teams, SharePoint, Word and PowerPoint.
• The ability to work independently, exercise sound judgement and build effective working relationships across the organisation.
• A collaborative, flexible and proactive approach to work.
• A commitment to the values of Lord's Taverners and a belief in the power of sport to positively impact the lives of young people.

This role offers an exciting opportunity to work at the centre of a charity that is transforming the lives of young people through inclusive sport, while providing critical support to the organisation's leadership and helping to ensure the effective delivery of its strategic priorities.

At Lord’s Taverners, sport is a means to an end. We are looking for people who share our belief in sport’s power to change lives, and who are motivated by impact, inclusion and opportunity for young people. 

Above all, you will be motivated by our mission and aligned with our values: We Include, We Inspire, We Empower. 

Safeguarding 

Our organisation is committed to safeguarding and promoting the welfare of children and young people, and we expect all staff and volunteers to share this commitment. 

This role requires an enhanced DBS check and is exempt from the Rehabilitation of Offenders Act 1974. In line with statutory guidance, applicants do not need to disclose youth cautions or any protected convictions or cautions. 

As part of our safer recruitment practices, an online search will be carried out on all shortlisted candidates. 

Benefits 

• 25 days annual leave + Bank Holidays 
• Five additional days between Christmas and New Year 
• 6% pension contribution 
• Group income protection 
• Critical illness cover 
• Life assurance 
• Health Cash Plan 
• Enhanced maternity and paternity pay 
• Employee Assistance Programme 
• Two volunteering days 
• Birthday day off 
• Season ticket loan 
• Flexible working 
• Wellbeing plan 
•  

 

Key Dates

Applications open: 24 August 2026, 8:00am
Application deadline: 6 September 2026, 11:59pm

Please note we may close the vacancy early if we receive exceptional applications. Should this occur, all applicants will be notified.

Interviews scheduled:

First stage interviews: 9 and 10 September 2026
Second stage interviews: 14 September 2026
Third stage interviews: 17 September 2026 (TBC)
 

Interview Process

 

First Stage (Online)

The first stage will be a 45-minute online MS Teams interview. During this stage, we will ask a range of competency-based questions to explore your experience, skills, suitability for the role, and how your values, attitude, and approach align with our culture and ways of working.

Second Stage (In Person)

 

The second stage will be a 60-minute, in-person assessment and interview at our London office. During this stage, you will complete a practical activity and discuss your approach, thinking, and decisions with the interview panel. This assessment is designed to explore your prioritisation and judgement, organisation and planning skills, and written communication. We will also ask questions to understand how you approach challenges, make decisions, and work collaboratively with others.

Third Stage (Online)

 

The third stage will be a 45-minute online conversation with members of our Trustee Board.

This stage is less formal and provides an opportunity for us to get to know each other better. We will explore your motivations, values, and working style, as well as what you are looking for in your next role. It is also a chance for you to learn more about our organisation, our Trustees, and the culture and values that guide our work.

The conversation is designed to help us understand how we would work together and ensure there is a strong mutual fit for both you and the organisation.

 

Accessibility

We want every candidate to feel comfortable and able to perform at their best. If you require any adjustments or support to take part in the interview process, please let us know and we will be happy to accommodate.

Reporting to: EA and Governance Manager
Hours: Full Time (35 hours per week)
Key Relationships: Chief Executive Officer, Chief Operating Officer, internal leadership, wider NHS Charities Together staff, Trustees, External Stakeholders
Location: Remote Working, with national travel requirements for meetings, events and collaboration.

Overall Purpose

The Business Support Administrator will play a key role in supporting the smooth running of the organisation including CEO’s Office and the charity’s governance functions. This role will provide high-quality administrative support across a range of activities, ensuring that the organisation’s leadership and governance processes operate efficiently and effectively.

The Business Support Administrator will be part of a small business support team who will work flexibly and collaboratively to meet the needs of the organisation.

Overall Objectives

Provide highly organised, detail-oriented support to functions and colleagues. This involves working with individuals, trustees, and external stakeholders, and helping to uphold the professionalism and credibility of the organisation.

• Deliver excellent administrative support.
• Support governance processes, to ensure the preparation of papers and accurate record-keeping.
• Assist in the coordination of meetings, events, and stakeholder engagement.
• Support communication and the flow of information across teams, trustees, and external partners.
• Liaise with external stakeholders, including members on administrative and grant related matters

Key Responsibilities

The main duties and responsibilities of the role holder are as outlined below:

Administrative Support

• Provide day-to-day administrative support across the organisation, including managing correspondence, filing systems, and scheduling.
• Support travel and meeting arrangements for senior leadership, trustees, and external stakeholders where required.
• Process expenses, invoices, POs and other routine financial administration.
• Assist with drafting documents, correspondence, and reports.
• Maintain accurate databases, registers, and records.

Cross-Directorate Administrative Support

• Provide flexible administrative support to other teams and departments across the organisation
• Assist with organisation-wide projects, initiatives, and events.
• Support internal communications by helping to collate, prepare, and distribute information across teams.
• Contribute to maintaining a collaborative and efficient office environment by responding to requests for assistance from colleagues.
• Update and maintain accurate records on the organisation’s database and CRM systems, ensuring member and stakeholder information is current, logging key interactions, meetings and decisions
• Work with colleagues across teams to ensure consistent and effective use of the CRM system

Governance Support

• Ensure papers are prepared in line with requirements for Board and Committee meetings
• Assist in preparing and circulating papers for Board and Committee meetings.
• Support the collation of briefing packs, reports, and other governance documentation.
• Ensure governance records and documentation are stored securely and are easily accessible.

Programme Support

• Provide logistical support for programme-related events, workshops, and stakeholder sessions.
• Provide administrative support to programmes teams, including scheduling meetings, coordinating diaries, and booking travel or venues.
• Support the tracking of grant applications, grant decisions and grant awards, liaising with the projects team to ensure the effective flow of information.
• Monitor enquiry inboxes within programme team, including around incoming grants queries and ensure efficient tracking to resolution
• Assist with the preparation and circulation of programme documentation, reports, and presentations, including for grant review panels
• Support the monitoring of programme timelines, deliverables, and action points by maintaining trackers and follow-up lists.
• Liaise with members and grant holders on administrative or finance issues
• Assist in the collection, preparation and logging grant or project reports
• Liaise with finance to record project finances accurately

Meeting and Event Coordination

• Support the scheduling, logistics, and administration of Board, Committee, Grants Panels, Leadership Team meetings and team away days
• Assist with minute-taking and tracking action points where required.
• Help organise venues, catering, and accommodation for meetings and events.
• Provide support for wider organisational events and staff meetings as appropriate.
• Arrange travel and accommodation bookings for trustees, senior staff, and external guests where required, ensuring value for money and compliance with organisational policies.

Communication and Stakeholder Liaison

• Act as a professional first point of contact for routine enquiries to the leadership.
• Support effective communication between teams, trustees, senior leadership, staff, and external partners.
• Coordinate and share information across teams in a timely and accurate manner.

Other duties

- Visibly live NHS Charities Togethers values, including our commitment to diversity and inclusion.
- Carrying out the duties of post in accordance with NHS Charities Togethers policies and procedures on Health and Safety and take responsibility for ensuring personal health and safety.
- Working flexibly, prioritising workload, and working effectively as part of a team. Demonstrating an ability to work calmly and effectively when under pressure of tight deadlines, to deliver work on time and to a high standard.
- Adhere to relevant legislation, best practice, policies, and processes including, but not limited to charity law, the fundraising regulator, GDPR and professional codes and standards.
- This is not meant to be an exhaustive list of duties. The need for flexibility is required, and the post holder is expected to carry out any other related duties that are within the employee’s skills and abilities whenever reasonably instructed.

How to Apply

CV and a covering letter outlining how you meet the job description and person specification, are to be uploaded via our external recruitment Platform Hireful. The supporting statement should be no more than 2 sides of A4.

The closing date for applications is 28th August 2026

1st interview: Friday, 4th September 2026
2nd interview: Thursday, 10th September 2026

In line with GDPR, we ask that you do NOT send us any information that can identify children or any of your Sensitive Personal Data (racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning health or sex life and sexual orientation, genetic and / or biometric data) in your CV and application documentation. Following this notice, any inclusion of your Sensitive Personal Data in your CV/application documentation will be understood by us as your express consent to process this information going forward. Please also remember to not mention anyone’s information or details (e.g. referees) who have not previously agreed to their inclusion.

We're looking for an enthusiastic and highly organised HR & Executive Support Assistant to support a high quality people function at IHP. This part-time role combines HR administration with wider organisational and executive support, offering a varied and rewarding opportunity within a small charity that is making a significant impact around the world.

IHP’s vision is to see a world in which all suffering due to lack of healthcare is eradicated. Our Christian faith underpins all that we do. It motivates us to care for those in need, and give our best in all circumstances, as an expression of God's love. We serve the poor in health without regard for ethnic or religious background, focusing on where the need is greatest.

About the role

The HR team is responsible for a broad range of functions supporting our 24-strong staff team and trustees. The HR & Executive Support Assistant will play a key role in delivering effective HR administration while also providing wider administrative support to help ensure the smooth running of the organisation.

Working closely with the Director of Finance & Resources, our outsourced HR Consultant and the Finance & Administration Officer, the postholder will support the employee lifecycle, maintain HR systems and records, coordinate training and wellbeing activities, and help ensure HR processes are delivered accurately and efficiently.

Alongside the core HR responsibilities, the role will provide support across a range of central organisational activities, including supporting with office administration, governance, trustee administration, staff meetings and events, maintaining internal systems and records, and assisting with cross-organisational projects led by the Senior Leadership Team.

This is an excellent opportunity for someone who enjoys variety, has strong organisational skills and wants to develop their HR career while gaining experience across the wider functions of a small, collaborative charity.

We're looking for someone who can:

• Support all areas of HR administration and people processes under the direction of the outsourced HR Consultant and Director of Finance & Resources.
• Ensure HR records, systems and processes are maintained accurately, efficiently and confidentially.
• Coordinate staff training, maintain accurate training records and support employee wellbeing initiatives.
• Contribute to a positive staff experience by supporting managers and colleagues throughout the employee lifecycle.
• Provide high-quality administrative support across the organisation, including governance activities, trustee administration, office management and organisational projects.
• Work collaboratively with colleagues to help ensure the smooth and effective running of IHP's central support function.

Essential skills and experience

• Experience working in an HR administration role, or in an administrative role with significant HR responsibilities.
• Experience supporting recruitment, onboarding or other employee lifecycle activities.
• Experience maintaining accurate records, databases and administrative systems.
• Excellent administration and organisational skills with a high level of accuracy and attention to detail.
• Experience handling confidential information with professionalism and discretion.

 Personal attributes:

• Empathetic, approachable, and discreet
• Strong communicator with the ability to build positive working relationships across the organisation
• Solutions-focused with a hands on, flexible approach
• A commitment to staff wellbeing, development and good HR practice
• Excellent judgement 
• Committed to IHP's Christian Ethos and values

For further details regarding responsibilities and person specification, please see the job description.

IHP is an Equal Opportunities Employer and is committed to working and embedding diversity and inclusion in all aspects of our work, including recruitment and selection. We actively encourage applicants to inform us of any specific support or reasonable adjustments we can make in the recruitment process (eg for disability or neurodivergence) and will continue this conversation into employment, as appropriate. 

Staff regularly spend time together praying for IHP’s work and there is an occupational requirement for the post holder to have a personal commitment to the Christian faith.

Applicants must have the legal right to work in the UK.

Why Join Us?

• Be part of a meaningful mission with a strong values driven organisation
• 25 days annual leave plus bank holidays (pro-rate for part-time hours)
• Health and wellbeing support through Unum help@hand
• Life Insurance and Critical Illness Cover 
• Hybrid and flexible working options in a modern office near Chancery Lane Tube Station 

Join a supportive and inclusive team where your skills are valued, your voice is heard, and you have the space to work independently and develop.