Clean Break uses theatre to keep the subject of women in prison on the cultural radar, helping to reveal the damage caused by the failures of the criminal justice system. Through our unique work, we raise difficult questions, inspire debate, and help to effect profound and positive change in the lives of women with experience of the criminal justice system. 

We are looking for a compassionate, organised Admin & Support Worker to provide emotional and practical support to our Members, and administrative support to ensure the successful delivery and evaluation of our Members and Outreach Programmes.

Around 50-70 Members are actively engaged across Clean Break’s work at any time, with the majority participating in our core Members Programme. You’ll ensure they have the best possible access to our activities, be it online, in our building or in other venues, and work with them to understand any access or engagement issues.

Under the guidance of our Support Manager, you’ll also work with Members to support their mental health, drug/alcohol, financial, emotional, welfare and education/career needs. And you’ll provide this support in a combination of ways: through one-to-one support, assessment, action planning, partnership building / signposting and any other appropriate support measures.

You’ll bring recent experience of providing direct support for vulnerable women and young adults using a trauma-informed approach. You’ll know how to work across complex needs and be skilled at diffusing challenging situations when necessary. And you’ll have excellent admin skills, ensuring we have effective admin and communication systems and insightful, accurate data to evaluate the impact of our work.

You don’t need to have an arts qualification, or a university degree or college education, to work with us.

Because our work is about highlighting women’s experiences and providing gender-specific services to women, all of our positions are open to women only (exempt under Equality Act 2010 Schedule 9, part 1).

Education and Training Lead, Faculty of Clinical Informatics

Could your expertise in education and training services be the key to boosting the UK’s skills in using data and technology to improve people’s health and care? 

The Faculty of Clinical Informatics is a vibrant, young charitable organisation with a growing multi-disciplinary membership.  Backed by Health Education England, we are working at pace to support a wide range of health and social care practitioners to develop recognised professional skills and help fill the gap of 12,000 new clinical informaticians needed by 2030.

We’ve created the new role of Education and Training Lead to identify the learning needs of FCI members and plan how these will be met through external providers as well as through the development and delivery of our own training services.  The successful candidate will be great at collaborating with external organisations, such as HEE and its equivalents in other UK nations, FedIP, universities and other educational providers to ensure that quality training is available to health and care professionals working in digital health at all stages of their careers.  You’ll be skilled at project planning, working within defined budgets and delivering on time and have a track record of stimulating adult learning through a variety of formats such as self-directed learning, online learning, work-place learning.  You’ll be excited by the challenge of being the pathfinder in this new role and making a significant impact, supporting our members to develop their skills, aligned to our Core Competencies Framework.

If you are passionate about professional education and training and have experience of implementing strategic plans, partnership working, network development, we want to hear from you.  

We are a friendly, flexible small team, committed to supporting a diverse workforce.  This permanent role is fulltime home working with occasional visits to our office in London, E1 8QT.   Salary £51,000 - £56,000 per annum.

Closing date: 5.00pm on Friday 12 November 2021

Project Administrator

Part Time - 21 hours per week

£19,704 to £22,605, pro-rata, per annum

Fixed term until 31st December 2023

Closing date: noon Monday 1st November 2021

Interview date: Thursday 11th November 2021, via Zoom

The Diocese of Manchester is the Church of England in Bolton, Bury, Leigh, Manchester, Oldham, Rochdale, Salford, and parts of Rossendale, Stockport, Tameside and Trafford. To find out more about the unique make-up of the diocese and its diverse activities, please visit our website.

We are seeking a well-organised, adaptable and professional administrator to join our Strategy team.  The successful candidate will work closely with the Strategic Programme Director providing a wide range of administrative support for the effective governance and delivery of funded projects.

The post holder will be experienced in office administration and able to prioritise their work, with good attention to detail and excellent IT and minute-taking skills.  They should be comfortable dealing with a diverse range of people, including clergy, laity and other members of the diocese.

Although experience of working within the Church of England is not required, the post holder should be sympathetic to the aims and values of the Church.

The role is based at Church House, 90 Deansgate, Manchester M3 2GH.  However, there is the possibility of a move to Bury in 2023.

Benefits include generous annual leave: 22 days plus public holidays and 3 additional allotted days.  This rises to 25 days after 12 months’ service.  There is automatic enrolment into a Church Worker’s pension scheme and the support services of the Employee Assistance Programme.

Please click the APPLY button for application form.  Full job description/person specification are attached below.

Do you love managing detail and ensuring everything works just right? Do you have experience providing high-quality admin support, or supporter, or customer care? Do you want to work for an organization that helps make the world better? We’re offering a rewarding opportunity for a highly effective administrator to play a key role within Survival’s Supporter Services department.

This is an interesting role where you will be in the front line talking to our valued supporters, handling day-to-day processes and procedures, working on our supporter database as well as handling reception and general inquiries. 

The role encompasses a wide variety of tasks, subject to change as the organization evolves and grows. The following list is not exhaustive but please note that this role undertakes a high level of repetitive administrative procedures and thus you are unlikely to be fulfilled if you do not enjoy administration.

Responsibilities 

Supporter care & administration

• Be the first point of call for general supporters, donors and potential donors, and respond to enquiries to Survival’s [email protected] account
• Carry out reception duties including managing incoming and outgoing post and deliveries, answering phone calls and welcoming visitors
• Accurately and efficiently update supporter records as needed
• Accurately load and process Direct Debits and standing orders into Survival’s database
• Ensure our webpage and database are accurately capturing online donations
• Accurately enter offline donations into Survival’s database
• Send thank-you letters for donations
• Assist in processing Gift Aid claim submissions
• Adhere to HMRC auditing requirements, and GDPR policies and regulations, as explained by the department head
• Report donation and database issues and work with IT and our Salesforce team to find solutions
• Work closely with staff in Survival’s overseas offices by sharing ideas and support with regards to our administrative systems

Various

• Assist the Finance officer with finance activities when needed
• Provide support to the Fundraising and outreach coordinator for fundraising and outreach activities
• Assist the Supporter services director with facilities management and trading activities when needed
• General duties such as photocopying, scanning, filing, moving boxes, setting up meeting rooms etc.

Experience and skills 

Required

• Strong administrative skills, takes enjoyment from this type of work and has a positive attitude
• Must have excellent telephone manner, be patient, enthusiastic and personable
• Demonstrated ability to manage a heavy and ever-changing workload
• Excellent organizational skills and the ability to plan and prioritize effectively
• Excellent personal skills – trustworthy and a good relationship builder
• Must work well with numbers and have good spoken and written English
• Computer literate, including CRM management
• A desire to serve the cause of Indigenous peoples’ rights 
• Commitment to Survival International's vision, mission, and values
• You must have the right to live and work in the UK

Preferred

While we have a preference for candidates with the below skills and experience, we are willing to consider supporting an excellent candidate in developing their skills to reach these levels.

• Experience of providing excellent administrative and/or customer support in a supporter/customer-focused environment
• Prior experience of using Salesforce would be a huge benefit
• Experience in the charity / non-profit sector
• Knowledge of any of Survival’s other working languages (Spanish, French, Portuguese, Italian, German, Hindi, Oriya) would be an advantage

What can we offer you?

When you join Survival International, you’re getting more than just a career: you’re gaining a unique opportunity to join one of the most exciting campaigning organizations around. It is not just a job. You will be working with an international team of passionate people who really care about human rights and want to change the status quo. 

Being part of such a small (but growing!) team offers the opportunity for real variety in your day-to-day work and the development of your role.

We have generous annual leave (25 days plus bank holidays) and a cycle to work scheme.

Salary range: £26,000 per annum
Hours of work: This is a full-time position (Monday – Friday, 10am – 6pm) for 6 months with the possibility of a permanent contract
Location: London head office, with remote working*

Closing date for applications: The vacancy will remain open until the position is filled

To apply: Please complete the application form and send together with your CV and a covering letter

*At present our staff are mostly working remotely because of Covid precautions; we are assessing this on an ongoing basis.

Equal opportunities

Survival is committed to building a diverse and inclusive workplace and actively welcomes applications from candidates of all backgrounds. We will not discriminate on the basis of any aspect of your identity. 

• Are you looking to work with a nationally recognised community charity based in London?
• Do you like working with data and have strong Excel skills?
• Do you like supporting and training people on data administration?

Oasis Community Partnerships is a charity supporting young people and their families in England. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full potential.

An opportunity has arisen for an organised and experienced Finance & Data Administrator who is confident to finance support two of our Hub and Data administration to all of our Hubs.  It is a busy and varied role, but a great opportunity to gain valuable experience in the charity sector.

This key administrative role requires the successful candidate to:

• provide administration and finance support to our community hub in Hadley, Enfield.
• provide finance administration support to our preschool in Coulsdon, South London, sometimes on-site.
• support the implementation of the EVIDE Impact data tracker nationally.

To do this job well, you will need:

• A high standard of computer skills, including data and Excel manipulation
• A strong team spirit and willingness to help others with data and finance via Teams
• Excellent organisational, prioritisation and analytical skills
• Flexibility and a willingness and ability to travel occasionally within Greater London.

 In return, Oasis can offer:

• Flexible working practices and family friendly policies.
• A supportive network and family of staff in a motivating working environment.
• A non-contributory defined benefit pension scheme with 7% Employer contributions.
• 25 days holiday per year (plus Bank Holiday), rising to 30 days after 2 years of service.

To request a job information pack, please go to the Oasis UK Charity website, or click on the documents on this page.  Please note that CVs alone will not be accepted. 

Completed applications should be submitted by Midday Monday 8th November 2021.

Interviews will be held on Monday 15th November 2021.

We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.  Applicants must be able to prove their right to work in the UK. Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.  We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.

 Oasis supports Equal Opportunities Employment

Job Description 

Job Title: Team administrator (Part-time 0.4 FTE)

Reports to: Office Services Manager 

Location: Quantum House, 22 – 24 Red Lion Court, Fleet Street, London, EC4A 3EB. Open to flexibility on location provided able to attend offices in London on a regular basis. 

Purpose: The Team administrator will work to ensure the smooth running of the office and the charity’s programmes, taking responsibility for the IT equipment and logistics of the work, including arranging interviews and travel; supporting and maintaining information systems and documentation; managing basic electronic mailbox and distribute / action requests accordingly.

Remuneration: £21k - £25k per annum pro-rata

Additional Terms: 30 days paid holiday pro rata, exclusive of Statutory Holiday plus competitive pension scheme and a volunteering allowance of up to 5 days. Additional family friendly benefits including enhancements to Statutory Payments.

Appointment Terms:  Permanent role 

Key Responsibilities:

• Supporting the Office Services Manager with office activities.
• Building / utility management - undertake office facilities management including: security access, office maintenance matters and liaising with the reception and cleaners
• Organisation of office infrastructure / IT resources and telecommunications support for all office equipment
• Responsible for all front of house duties i.e., receiving visitors for meetings, providing refreshments and assisting with their pre-meeting requirements on the day, liaising with building management reception
• Resolve queries and concerns efficiently and effectively
• Working in collaboration with the Office Services Manager to support with HR, Finance, and office management core duties.
• Working with the charity’s online HR and expenses systems, recording absences, organising DBS checks, and supporting with company credit card reconciliation
• Execute credit card disbursements by verifying requisitions
• Assist with the coding of finance documentation as necessary
• Support the Office Service Manager with the monthly pay run processes
• Support logistic activities and projects e.g. support any office relocation, despatching and receiving couriering activities, etc.
• Troubleshoot digital technology queries and booking repairs for ICT equipment
• Processing all incoming and outgoing mail (including the despatch of programme related materials to volunteers where necessary) and maintain post log
• Arranging appointments and interviews, booking meeting rooms, travel, courier, and other facilities
• Keeping the office well stocked and organised with the necessary stationary, refreshments, and furniture
• Carry out all associated administrative duties including filing, scanning, and archiving
• Represent the Charity at stakeholder events
• Take on additional ad hoc task according with charity projects and activities

Team Administrator Position Requirements

• You will need to have a minimum of 2 years' experience in an administration role.
• Candidates must have excellent customer service skills, be confident and have a polite telephone manner.
• Advanced knowledge in the use of Microsoft Office especially Word and Excel
• You must have a strong ability to work to tight deadlines, be hard working, focussed and have strong attention to detail.
• Present a positive, professional image of the charity at all times
• Accepts responsibility and takes ownership of their work
• Works well under pressure, focused and results driven
• Strong organisational abilities
• Be a quick learner who succeeds when multitasking
• Adaptable and flexible
• High level of discretion

Application process 

The Education and Employers charity values having a diverse workforce.  We are committed to equality of opportunity and welcome applications from individuals from all backgrounds. We offer a range of inclusive employment and family friendly policies as well as flexible working arrangements in order to support staff from different backgrounds.  

The closing date for applications is 5pm on Tuesday 26th October, 2021.Interviews will take place online in the week beginning 1st November. 

Please send a covering letter and CV setting out your interest and suitability for the role.

Please note we will only consider applications with both a CV and covering letter and applications will only be accepted from those with the right to work in the UK with a valid passport/visa.  

Applications from recruitment agencies will not be considered under any circumstances.  

The Charity is fully committed to safeguarding those in our care. We plan our recruitment processes to ensure effective timelines for any required vetting processes such as enhanced DBS, qualification, reference and identity checks. The Charity also ensures that each staff member is appropriately trained for their duties with a comprehensive induction process on commencement.  

About the Education and Employers charity 

Education and Employers is an independent UK based charity launched in 2009 with the vision of “providing children and young people with the inspiration, motivation, knowledge, skills and opportunities they need to help them achieve their potential”. It aims to achieve this by working with schools, employers, the national bodies that represent them and a wide range of other partners including the government and third sector organisations. The charity also works with partners internationally – more details here. 

The charity runs Inspiring the Future, a free service which uses innovative match-making technology to connect volunteers with state schools and colleges, quickly, simply and at scale. Schools can very easily search a massive database of willing volunteers, filter against a wide range of criteria – e.g. subject, sector, career route and send them a message. It enables young people, wherever they live, whichever school they attend, the opportunity to meet people from a wide range of backgrounds doing jobs from across the whole world of work. 

Nearly 65,000 people have already volunteered in the UK - people from all levels: apprentices to CEOs and all sectors: apps designers to zoologists and over 80% of English secondary schools have registered. People can volunteer from an hour a year in a local primary or secondary school to chat informally about their job and career route, take part in career speed networking session, give careers insights, provide mock interviews or feedback on CVs through to serving as a governor or trustee.  There is also the opportunity to link up with schools for workplace visits, job shadowing and mentoring. 

Inspiring the Future operates on a technology platform kindly developed in partnership with Deloitte, Salesforce and Ordnance Survey. It allows the charity to run national campaigns such as Inspiring Women and others focused on specific geographic areas or economic sectors such as engineering, science, health and arts and culture. The campaigns have secured high profile support across government, business and teacher associations and ongoing corporate partnerships including our lead corporate partner Bank of America. 

In partnership with the National Association of Head Teachers the charity has developed a version for primary schools called Primary Futures and over 4,500 primaries have already signed up. To see a short clip on how it works please click here.  All campaigns run through Inspiring the Future share a common objective: to broaden young people’s horizons, raise their aspirations and show them the range of opportunities and careers routes e.g. apprenticeships and university open to them. Over 2 million interactions between young people and volunteers from the world of work have already taken place. 

The charity runs Inspiring Governance the free governor recruitment and support service. This Department for Education funded service aims to get highly skilled volunteers to serve as governors in some of the most disadvantaged schools in England and in so doing help raise educational achievement. 

Since the Charity’s launch it has sought to understand what difference employer engagement in education makes to young people and the economy. It works with academics and researchers from around the world and its own research is regularly cited by government and international organisations like the OECD. The research, which has informed and influenced a range of government policies, shows that employer engagement helps improve social mobility, reduces the likelihood of young people becoming NEET (not in education, employment of training), increases the amount they earn in adult life, helps them make better informed career choices and leads to improvements in educational attainment. 

We are the national body for careers education in England, delivering support to schools and colleges to deliver modern, 21st-century careers education.

The Careers & Enterprise Company is a great place to work. We operate within a fast-paced and collaborative environment. We are brought together by one thing: our passion to ensure young people get the best possible start in life and are supported to find their best next step.

Do you want to be part of a mission-driven team focused on transforming young people’s lives? If so, we’d love to hear from you!

Role Summary

This role provides high-quality executive personal assistance and administrative support to the CEO and Deputy CEO, to the part-time Chairman and to other Board members. In addition, the post-holder is responsible for the administration of meetings and other arrangements associated with The Careers & Enterprise Company Board and Senior Leadership Team. The role requires an adaptable individual who can flex their style and pace. The post-holder will be part of the Operations Support team and will work with the Internal Operations Manager and wider Operations team to ensure effective delivery.

Our organisation has a privileged opportunity to make a difference to the lives of millions of young people, helping to inspire and prepare them for the fast-changing world of work, and we want you to help us make it happen.

To apply, please click the Apply button to send us your CV and cover letter (no more than 2 x A4 pages with a minimum font of 11). In your cover letter, please demonstrate how you meet the job profile, in particular the following:

• Managing complex diaries
• Managing senior-level stakeholders
• Working proactively in an ambiguous environment

This vacancy may be closed early if sufficient applications have been submitted. Therefore, please do not delay in submitting your application.

Closing date: 9.00am on 25th October 2021.

It is our policy to review all applications within two weeks from the closing date. If you do not hear from us within three weeks following the closing date, then your application has unfortunately not been successful on this occasion. We are unable to provide feedback to candidates who have not been shortlisted and attended an interview.

We are looking for a committed administrator to provide full administrative and programme support to the Education and Training team. The role will involve data processing and managing data on the designated Client Management Systems (for which full training will also be provided) and to help co-ordinate enrolment days and course administration. The role will also involve preparing service paperwork (such as registration and evaluation forms), the preparation, publishing and circulation of programmes and timetables and answering queries (by phone, email and in person) from learners and prospective learners on the courses and programmes High Trees are running. The role may also include providing administrative support to tutors during exams, audits or during delivery.

The successful applicant will have experience of providing efficient administrative support, strong organisational skills, able to manage conflicting priorities and deadlines, be flexible and excited about being at the heart of our biggest team, Education and Training, and be committed to providing an excellent service to High Trees’ users.

Please note the deadline for recruitment is the 24th October at 11.59am 

HR Administrator, London, up to £22580

• Are you an experienced HR Administrator?
• Have worked within the education sector in an administrative supportive capacity?
• Are you CIPD L3 qualified or working towards it?

Pro-HR are working in partnership to find an outstanding HR Administrator to support the HR Business Partner and the central HR team.

What's great about this company…

• Extremely busy and fast paced HR team offering exposure to all areas of HR, great for someone who is looking to further develop their career
• Hybrid working and flexible hours (8am-4pm, 8.30am-4.30pm or 9am-4pm)
• Supportive and collaborative HR team
• Great working environment with free on-site parking

In this role you will be responsible for supporting the HR Business Partner and the Central HR team including…

• Dealing with high volume administration including new starters, leavers, issuing contracts, dealing with employment checks and being responsible for the DBS
• Updating and maintaining the People HR and SIMS system

To be considered for this role you will have…

• Be CIPD L3 or working towards this qualification
• Have extensive administrative experience gained within HR
• Have worked within the education sector in an administrative and supportive capacity

What next…

If you are interested in this role, please get in contact with Charlotte Dunkerton today!

________

As an employer, we are committed to ensuring representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

If you know anyone looking for a new role, your referral could earn you £250

The consists of five distinct brands: , , , and . If you or anyone you know is looking to join our growing recruitment team, speak to us today. £250 is on offer for any referrals we successfully hire.

To assist the FOM in the smooth running of all general office/reception/finance processes inc supporting the FOM, and maintain all financial and administrative management procedures for The Befriending Scheme.

This is a fixed term position for 12 months covering maternity leave.

MAIN DUTIES AND RESPONSIBILITIES

1. Responsible for maintaining efficient systems and working methods ensuring the accurate and timely implementation of all day to day administrative procedures in line with the organisations growth and requirements.
2. Supporting the FOM in the overall control of the charity’s administrative and accounting functions including invoicing and accurate record keeping.
3. Providing administrative support to all members of staff as and when required.
4. Performing database related tasks including ensuring that all records are correct and up to date on a daily basis.
5. Co-ordinating and implementing all recruitment procedures in line with agreed organisational processes.
6. Continual liaison with Co-ordinators during member and volunteer processes, co-ordinating the registration process throughout.
7. Resolving daily queries regarding memberships, volunteering, signposting and technical support with staff, members, volunteers and the general public.
8. Supporting the FOM in maintaining the organisation’s communication network including mobile phones, internet, PCs and laptops.
9. Arranging and assisting with the organisation of office based events and AGMs, staff and trustee meetings.
10. Managing the efficient storage and security of all documentation filing systems, maintaining these to meet administrative and legal requirements.
11. Reviewing, implementing and ensuring adherence to all legal health and safety requirements including portable equipment testing and fire safety/risk assessments/accident records in line with organisations and legal requirements.
12. Responsible for maintaining adequate stock levels of all office sundries and stationery.
13. Regularly maintaining and updating the organisation’s website and social media platforms on a daily basis

HR Administrator, London, up to £22580

• Are you an experienced HR Administrator?
• Do you have a a significant amount of experience of working in a busy HR team?
• Are you CIPD L3 qualified or working towards it?

Pro-HR are working in partnership to find an outstanding HR Administrator to support the HR Business Partner and the central HR team.

What's great about this company…

• Extremely busy and fast paced HR team offering exposure to all areas of HR, great for someone who is looking to further develop their career
• Hybrid working and flexible hours (8am-4pm, 8.30am-4.30pm or 9am-4pm)
• Supportive and collaborative HR team
• Great working environment with free on-site parking

In this role you will be responsible for supporting the HR Business Partner and the Central HR team including…

• Dealing with high volume administration including new starters, leavers, issuing contracts, dealing with employment checks and being responsible for the DBS
• Updating and maintaining the People HR and SIMS system

To be considered for this role you will have…

• Be CIPD L3 or working towards this qualification
• Have extensive administrative experience gained within HR
• Have worked within a busy HR team

What next…

If you are interested in this role, please get in contact with Charlotte Dunkerton today!

________

As an employer, we are committed to ensuring representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

If you know anyone looking for a new role, your referral could earn you £250

The consists of five distinct brands: , , , and . If you or anyone you know is looking to join our growing recruitment team, speak to us today. £250 is on offer for any referrals we successfully hire.

About Sponsors for Educational Opportunity (SEO) London

SEO London is a diversity-focused UK-registered charity with 20 years of history and expertise in working with and preparing talented students from ethnic minority or low socioeconomic backgrounds for career success. Our commitment is to work with the most ambitious young people, educating, inspiring, training and mentoring them to help them realise their potential, and through their success facilitate opportunities for others in the communities in which they live. 

We are a 35-member (and growing) organisation with offices in London Bridge.

Candidate Profile

We are looking for a personable candidate who has an excellent work ethic, is keen to take initiative, is enthusiastic and motivated to make a difference. Applicants should have a genuine passion for diversity, equity, and inclusion.

Essential skills and experience:

• 1-2 years' experience in an office administrator/manager or executive assistant role
• Knowledge of MS Office programs, in particular Outlook, Excel, Word, PowerPoint
• The ability to pick up systems and processes quickly
• High attention to detail along with excellent communication skills at all levels
• Pro-active and organised mindset with the ability to multi-task and prioritise busy workloads efficiently
• A team attitude - you pitch in when required
• Ability to work independently where necessary
• Time management
• Project management
• Drafting emails and documents
• Strong writing and presentation skills
• Friendly
• Event Management
• Persistent 
• A flexible, collaborative work style with a desire to succeed
• A calm and well organised nature

Good to have experience:

• Knowledge of Bright HR and Ucheck or similar HR platforms

Main duties & responsibilities

The prospective office manager/executive assistant will be central to organising and overseeing the general operations for the office. The individual will also be responsible for ensuring the seamless, proactive handling of our Executive leadership group. Being able to anticipate needs before they come up, respond quickly to ever-evolving requests with discretion and being two steps ahead of the game at any given time. Ensure the smooth running of the organisation.

The role includes the following duties and responsibilities:

• Manage the administrative aspects of HR by using the HR platform, including setting up new accounts, logging employee holidays etc.
• Provide support during the roll-out of key HR initiatives (e.g. Performance Reviews)
• Keep office health and safety policies are up to date
• Meet and greet new starters on Day 1. Train new staff on office equipment, policies, and procedures
• Manage the log of office equipment and distribution to staff
• Manage the info inbox, and divert emails to the relevant teams
• Front end phone support
• Schedule board meetings, distributing agendas and minute taking
• Prepare presentations as required
• Order office supplies, including everything from coffee to pens to desk chairs
• Coordinate travel details for business leaders or clients
• Manage and maintain executives' schedules, appointments, and travel arrangements
• Oversee administrative policies within the organization and within the office; recommend changes as appropriate
• Other ad hoc projects

Flexibility

To meet SEO London’s needs, a degree of flexibility is required, and the post holder may be required to perform work not specifically referred to above. Such duties will, however, fall within the scope of the role. The job description will be subject to periodic review with the post holder to ensure it accurately reflects the duties of the role.

Equal Opportunities Statement

As part of its recruitment policy, SEO London intends to ensure that no prospective or actual employee is discriminated against on the basis of race, sex, nationality, marital status, sexual orientation, employment status, class, disability, age, religious belief or political persuasion or is disadvantaged by any condition or requirement which is not demonstrably justifiable.

The CSP is the professional, educational and trade union body for the 60,000 Chartered Physiotherapists, support workers and students in the UK; and one of the largest representative bodies in healthcare. We are proud to have been awarded the 2021 Best Companies One to Watch accreditation.

We have an opportunity for an experienced administrator to join our busy team and assist in supporting the Practice and Development Directorate. You will provide administration support to specific projects and core work within the directorate, as well as delivering front line services to CSP members and non-members, amongst other duties, in order to ensure that all administrative requirements are met.

With a proven administration background in a busy organisation and the ability to deliver an effective, high quality, customer-focused service to colleagues and members, you will have first class communication skills and a strong team ethic. Good time management, prioritising skills and attention to detail are also essential.

Our Values

At the CSP our goal is to create a culture which is characterised by innovation, respect, encouragement, passion and teamwork. We all strive for continuous improvement and to be the best at everything we do. We aspire to work in a way that embodies our values of learning, courage, inclusive and integrity. Our shared values are part of our organisational DNA and reflect the expectations we have of ourselves and others. They guide what we do and how we do it to have the greatest impact for our members. Please click here for further information.

Based in our London office when restrictions lift with homeworking available (subject to meeting homeworking assessment requirements, which includes a minimum broadband speed of 18Mbps) or homebased.

WHO WE ARE

The Schroder Foundation is an independent grant-making charity. It donates up to £1.5m per year to a wide range of charitable causes. The Foundation has a strong focus on building relationships with the charities that it supports, broadly within the following areas of giving: Arts, Culture & Heritage; Education & Young People; Environment & Conservation; Health & Medicine; and Social Welfare & Community.

The Foundation also provides administrative services to four other charities, which are: the Schroder Charity Trust, the Charities Administered by the Kaiser Wilhelm II Fund, The Mallinckrodt Foundation and the German Christ Church London Charity.

THE ROLE

A hands-on role, with grant making and wide-ranging responsibilities!

The Grants & Administration Officer is integral to the smooth running of the Foundation’s Charities Office. They will manage a busy and varied workload, which includes being the first point of contact for enquiries into the Charities Office, liaising with the Trustees and undertaking a range of charity and grants administration. They will work alongside the Charities Manager to strengthen the systems, processes and policies in order to ensure maximum efficiency and effectiveness of the Charities. They will also have responsibility for the Schroder Charity Trust’s grant-making programme.

ABOUT YOU

The Grants and Administration Officer will be self-motivated, well organised and able to juggle a range of tasks, sometimes under pressure. You will need to be able to demonstrate excellent communications skills, good analytical and numerical skills and an aptitude for administration.

This post would suit a wide range of candidates but whatever your motivations, we would like to hear from you, particularly if you enjoy a variety of tasks and challenges, are a good communicator, have strong organisational skills, are a small team player, are flexible and a problem solver.

We value and respect all the differences that make us who we are, including: age, cultural background, disability and mental health, ethnicity and race, gender, gender identity and expression, sexual orientation, and social background. So, whoever you are, if you feel you have the skills and experience to do this role, we’d really like to hear from you!

Download the Candidate Information Pack.