Administrator (HR and Operations)

This is a wide-ranging role that will see you involved in a variety of activities, including providing effective diary management and high-quality administrative support to the organisation at our busiest time. We are seeking a personable and well-organised individual with strong communication skills, able to work in a busy environment, prioritise workloads and meet deadlines. If you’ve got what it takes, you’ll join a high-performing and evolving charity with a dynamic atmosphere and have opportunities to get involved in a number of different areas and activities.

Our head office team ensures the smooth running of our mental health social work programme, and the Finance, HR & Operations department provide crucial support to the delivery of this. The successful candidate would be an integral member of the HR & Operations team, working in a variety of operational areas that work in tandem to provide a positive and successful working environment for our Head Office team.

Administrator Responsibilities:

• Monitor, file and sort the Data Protection, Complaints and HR inboxes and alert the team to any new enquiries.
• Administrative support to the Head Office recruitment process for all new staff positions including advertising roles, preparing applications for hiring managers, scheduling interviews and liaising with applicants.
• Administer, maintain data and make agreed changes within our HR system.
• Assist in the onboarding process for new employees including scheduling introductory meetings, creating employee records, providing handbooks and ordering equipment.
• Manage, monitor and control all HR administration records and processes including appraisals, sick forms and probation forms.

• Diary management for the CEO and setting up key internal/external meetings for SMT.
• Make travel arrangements when needed for the CEO and SMT for external meetings.
• Manage and respond to general enquiries, including telephone calls and correspondence received to our enquiries email address.
• Regularly update and maintain the CEO and SMT’s Contact Relationship Management (Salesforce) system to ensure Think Ahead holds the most current and relevant contact details for key stakeholders.
• Support with day-to-day office management, including health and safety compliance, liaison with suppliers and access issues.
• Assist with room bookings and catering arrangements for meetings when needed.

• Provide project support on internal projects as needed.
• Assist in the preparation for the quarterly trustee meetings, including preparation of board papers, generating agendas, and writing up the minutes afterwards.

Administrator Requirements:

• Strong organisational skills.
• Good time management skills, including the ability to balance, anticipate and adapt to conflicting demands and work to tight deadlines.
• Good IT skills (MS Office - Outlook, Word, PowerPoint and Excel).
• Strong written and verbal communication skills.
• Strong interpersonal and team working skills; the ability to deal with people at all levels in a sensitive and professional manner.
• Attention to detail and high level of accuracy.
• Ability to work under pressure and adapt to uncertain or unexpected outcomes with flexibility and resilience.
• Ability to build relationships and work closely with and support a team of colleagues and network of stakeholders.

We welcome applicants from all backgrounds. We do not require any higher education qualifications in order to undertake this role. Applications will be reviewed based on the demonstration of capability to fulfil this role with the skills and qualities listed below.

About Us:

At Think Ahead, we want to see a society where everyone with mental health problems can flourish. That won’t happen unless people can improve their social circumstances – because life issues like relationships, living arrangements, and employment have profound effects on mental wellbeing. To drive change, we created the Think Ahead programme, one of the UK’s most competitive graduate schemes, to offer remarkable graduates and career-changers a new route into mental health social work. Through the programme and our wider work, we attract talented people into mental health services, strengthen training, and spread social approaches to mental health across society. 

Location: Chancery Lane, London - Hybrid working pattern with equivalent of 2 days per week in the office. (Operating remotely until end of January 2021 with option to attend office voluntarily until then).

Contract Type: Permanent
Hours: Full Time (Part time, for 3 or 4 days a week will be considered)
Salary: £23,000 per annum (pro-rated for part time), plus competitive benefits package

You may have experience of the following: HR Administrator, HR Administration, Office Administrator, HR Assistant, Office Assistant, HR Advisor, Admin Assistant, Administrative Assistant, Business Support Assistant, Operations Administrator, Operations Support Administrator, Operations Support, Administrator, Operations Assistant, Support Administrator, Admin Assistant, Administrative Assistant, etc.

Ref: 105 107

UK Community Foundations:

UKCF is a membership charity working in partnership with Government, large funders, charities and businesses to promote philanthropy, and to design and deliver major grant programmes across the UK. These programmes are coordinated by UKCF and delivered by our member Community Foundations. We are the national membership body for the 47 Community Foundations in the UK, who help funders, companies and other donors give effectively to strengthen their local communities.  Most recently, through Covid 19 we have distributed £65m of funding on behalf of the National Emergencies Trust, which has raised our profile significantly. UKCF is passionate about supporting community activity through local grants, and our vision is that communities can help all those in need.

Role Summary

The Business Administrator Apprenticeship assists with the daily administration of UK Community Foundations. They will assist the Operations Manager mainly but will provide additional help to the SMT Directors, CEO and the Chair where necessary. They will oversee our external communications via telephone and main information email inbox, arrange meetings and assist with basic Salesforce requests. This is a varied role that requires attention to detail, initiative, and discretion. Some project work may also be required.

Originally based in London, we are now working from home, and will adopt a blended approach when we return to normal, having a small amount of office space available in London to those who want to use it, and travelling around the country visiting community foundations to enable us to meet as a team and connect with our members. We are recruiting within London for this post and we are an equal opportunities employer. We are a small but highly proactive charity with the potential to make a huge difference to the lives of people across the UK.

Training

Training provider: The JGA Group

Level 3 Fundraiser Apprenticeship Standard (18 months)

The programme will be delivered over an 18-month time frame and includes monthly masterclasses supported with 1:1 skills coaching. After the training phase, learners will pass through to a 3 months’ end-point assessment (EPA) phase.

This will be spent in preparation for their independent EPA against the official Standard of the skills, knowledge and behaviours deemed necessary by the industry, in order to competently perform the role.  If the Apprentice does not have level 2 English and/or Maths (or equivalent), there will be a small number of additional classes and access to online resources to prepare for functional skills assessments.

Applied:

UKCF are committed to providing equality of opportunity and valuing diversity for all current and potential staff, volunteers, and Trustees. We aim to ensure that this commitment is rooted in our day-to-day working practices and our work together ensuring a sense of belonging. We use the Applied platform to help take bias out of our recruitment process and hire fairly through blind recruitment. To help us to enhance the diversity of our team, we would especially welcome applications from black and minority ethnic candidates and candidates with disabilities, who are currently under-represented at UKCF.

Interviews will take place via Zoom on the 20th and 21st of December.

Theatres Trust is looking for an Administrator who can provide excellent communication and organisational skills across a number of teams: advisory, fundraising and operations. This is an exciting opportunity for an enthusiastic individual to join an established arts charity at an interesting time. 

This position will be line managed by the General Manager, but will have close working relationships with the Development Director, Planning Adviser and Theatres Adviser.  Key areas of responsibility will include:

• Administrative support for operations.
• Administrative support for fundraising.
• Administrative support for advisers: Planning Adviser, Architecture Adviser and Theatres Adviser.
• Event administration and production support for the Theatres Trust’s events.

Job Purpose

The role offers the opportunity to work across the whole organisation, but you will work primarily with the General Manager to provide general administration support across all areas of the organisation. In addition you will work with the Development Director to monitor and administer the Trust’s memberships and fundraising research, and with the Advisers, to provide admin support for planning consultations, policy responses and the grants programme.

You will have excellent communication and organisation skills, have an outgoing, resilient and conscientious approach to your work and possess proficient IT skills.

Deadline for applications: 12noon, Wednesday 8 December 2021

Interviews will take place on Wednesday 15 December 2021 

Harris Hill is working with a young women's charity in their search for a Multimedia Projects Administrator ASAP for 6 months.

This exciting opportunity will be to support the multimedia team to produce high-quality, creative, on-brand film and photography content (in-house and working with freelancers) for the organisation that engages target audiences across multiple touchpoints and channels.

You will support the on-going maintenance of digital asset management system, to support the organisations needs including Data protection compliance and timely access to assets for users.

Skills and experience required.
Co-ordinating video and/or photography projects
Assisting with the development and management video and photography projects
Organising or cataloguing multimedia files or other assets
Good understanding of photography and videography production processes
Strong written and verbal communications skills.
Ability to build relationships internally and externally.
Computer literate including MS Office.

Programmes Administrator

We have a fantastic opportunity for a skilled administrator to further their career in the charity/not-for-profit sector working at the interface between great charities and great businesses.

You will support the Programmes and Impact Team to achieve impact and social value objectives, giving inspirational charities across the UK the funding and professional support they need to provide life changing accommodation and services to those in need.

It’s a really exciting time to be involved with an ambitious and growing organisation that’s committed to bringing the property sector together to create real social change.

Position: Programmes & Impact Assistant

Location: Central London / home working

Hours: 37.5 hours per week

Salary: £21,000 - £25,000 pa

Contract: Permanent

Benefits: 25 days per year (not including bank holidays) pension, free annual flu jabs and annual sight tests, cycle to work scheme, ½ day a month entitlement to volunteer for a charity of your choice in work time, interest-free annual travel card loans, an employee assistance programme, staff discount scheme, health insurance, support for external mentoring, free fruit every week and scope for flexible working.

Closing Date: Friday 10 December 2021, at midday

The Role

You will be working as part of the team that are responsible for awarding and managing all the grants the charity makes to youth homelessness charities around the UK, but also for helping any social mission charity or non-profit access free (pro bono) professional support and services from supporter companies.

Your role will involve:

• Keeping in contact with grant and pro bono providers and recipients
• Providing assistance with the collection of initial data and processing of grant applications
• Maintaining the pro bono and grant making databases and mailing lists
• Carrying out research and diligence processes for new corporate supporters
• Preparing and sending standardised communications to charity partners and corporate supporters
• Arranging partner meetings, preparing meeting papers/presentations and taking minutes
• Arranging and participating in meetings with charities to scope their requests for funding and free professional support
• Organising project visits for supporters and grants committee members
• Collating information for monthly pro bono opportunities newsletter

About You

You’ll be a full and indispensable part of a lovely and welcoming team and will have loads of opportunities to develop your knowledge, skills and expertise amongst colleagues who will provide support and encouragement to you, every step of the way.

You will have:

• Experience of managing a varied workload and effectively prioritising work
• Ability to work effectively and collaborate with a wide range of people
• Ability to take proactive responsibility for identifying the jobs that need doing and getting them done
• Ability to provide excellent customer service
• Excellent numeracy and literacy skills with great attention to detail, proof reading and minute-taking skills
• Willingness to learn and seize opportunity
• Excellent communication skills

In return…

The charity has an ambitious mission to end youth homelessness, so it’s an exciting time to join this dynamic and growing organisation. Along with an excellent benefits package, there are career development and flexible working opportunities.

About the Organisation

As the property industry’s charity working to end youth homelessness in the UK, the organisation brings remarkable businesses and individuals from across the property industry together to support charities providing accommodation for young people who are or have been homeless, or who are at risk of homelessness in the future. Through a unique network of corporate partners, it invests funding and expertise where to achieve lasting impact.

You may also have experience in areas such as Grant Administrator, Programmes Administrator, Grants and Programme Administrator, Grants Administrator, Programme Admin, Grant Admin, Grant Applications, Grant, Grants, Programme, Programmes, Admin, Administrator, Administration, Coordinator, Grant Coordinator, Admin Assistant, Administration Assistant, Admin Support, Administration Support, Admin Officer, Programmes and Impact Assistant, Programmes and Impact Administrator, Programmes and Impact Assistant.

Charity People are delighted to be working with a national animal charity. We are looking for a Learning and Organisational Development Administrator to join their team on a full-time basis. This is a temporary role for a period of 3 months.

You will act as a first point of contact for all Learning and Organisational Development (L&OD) queries ensuring a responsive and customer focused service, providing timely administrative support for the L&OD team and accurate coordination of activities across all areas of the L&OD function.

Learning and Organisational Development Administrator
Full time: 35 hours per week
Pay: £12.36 per hour
Duration: 3 months
Location: Fully remote, with a few days in the London office for training a few days per month
Immediate start essential

Skills and experience needed:
* Experience of working in a busy administrative role, either in HR, L&D or OD with a high level of accuracy and attention to detail.
* Excellent organisation and time management skills with a flexible and proactive approach to managing and prioritising a diverse workload and tackling multiple tasks.
* Able to identify and implement relevant continuous improvement to administration processes and systems.
* Able to demonstrate a good standard of written communication and high level of IT literacy particularly in Word, Excel and PowerPoint.
* Good experience of using databases in your work, ensuring accurate data input, creating reports and analysing data.
* Experience of communicating clearly and with influence, adapting communication style for different groups.
* Experience of working in an environment with changing priorities and plans, responding effectively and positively to change.

Scope and accountability:
* Administer the Learning Management System, adding new courses, maintaining course content, scheduling learning events, managing attendee lists and records.
* Work with L&OD colleagues to co-ordinate all internal/external training and learning events within the agreed timescales, liaising with internal and external stakeholders & facilitators to manage training room logistics, materials, resources and catering needs.
* Manage all associated course communication with staff and suppliers ahead of learning events, liaising with appropriate L&OD colleagues as required.
* Input, update and maintain employee training information on the Learning Management System and ensure all L&OD records are created and stored in accordance with GDPR and retention policies.
* Manage L&OD payments using in house procurement system. Process all L&OD invoices in good time for monthly payment runs and ensure that the L&OD invoice tracker is regularly and accurately maintained.

How to apply

We are looking to move quickly with this role, immediate start is essential. Please share your CV as soon as possible. Successful candidate will need to start on the 29th November.

Charity People actively promotes equality, diversity, and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.

Please note that we have moved to a hybrid way of working in our Central London office.

The Health Foundation is an independent charity committed to bring about better health and health care for people in the UK.

The Healthy Lives directorate has an ambitious strategy to improve the public’s health through action on the wider determinants of health and reduce health inequalities. This is through: Analysis, evidence and policy to create and value good health; and improving public health policy, systems and practice.  

Working alongside other support staff, the post-holder will provide high quality administrative support to the Healthy Lives Directorate to help them achieve the strategic goals. This includes supporting the team in effective use of information systems and online collaboration tools, providing administrative support for meetings and events and contributing to improving systems and processes across Healthy Lives.

We are looking for someone who is highly proactive, a self-starter with excellent organisation skills and attention to detail.

To find out more about this exciting new role and what we are looking for, please click on the link below to be redirected to our careers page.

Supporter Care Administrator 
Deptford, London. Currently Remote working 
 

The role

We have a dynamic, award-winning Fundraising team and have seen incredible growth in support across income streams over the last year. At the same time, the organisation is passionate and committed to increasing our activities so that more food can reach the 11,000 charities and community groups nationwide. To meet this ambition, we need to continue to grow our income and are looking for a Supporter Care Administrator who will be a key part of our team, delivering exceptional care and stewardship to our supporters.

This role is the first point of contact for supporters and will ensure they feel valued and inspired to continue their support. A lifelong involvement with FareShare begins when supporters first contact us. So whether thanking, processing donations, answering queries or helping maintain our data, you will be vital to our success.

We are looking for fantastic communication skills. You will have a flair for delivering fantastic customer service and enjoy working within a fast-paced environment.

About You

You currently work in a supporter care or customer experience environment and enjoy public-facing responsibilities. You cherish the chance to join a charity which has entered the national consciousness as a trusted, ‘can-do’ change-maker. You welcome the chance to be the Fundraising team’s ‘go to’ person for supporter care-related queries and requests.

Main areas of responsibility

The key focus of the role will be:

• Be a positive and helpful first contact for supporter queries. Manage and support communication channels for Fundraising including telephone and email.
• To assist with data entry and maintain accurate supporter records.
• Support the Fundraising team with delivery of campaigns.

Supporter Care

• Be the first point of contact for supporters, delivering an outstanding level of customer service, providing detailed and accurate information and support all enquiries by telephone, letter and email from all who get in touch. This is likely to include members of the public, companies, trusts, existing supporters and those looking to support us.
• Write and send donation acknowledgments letters to supporters.
• Record all interactions accurately and clearly in our database where appropriate.
• Support the Fundraising team with donation queries from internal teams.

Fundraising Activity

• Support the Individual Giving Officer in the development and administration of fundraising appeals.
• Work with the wider Fundraising team to create inspiring communications for our supporters.
• Provide administrative support with Gift Aid claims.

General

• Keep up to date with the Code of Fundraising Practice and GDPR compliance and ensure supporter care activity is delivered in line with regulations.
• Support the Individual Giving Manager and the wider Fundraising team as required.
• Occasional work outside of regular office hours and UK travel may be required.

Person Specification

Essential Criteria

• At least one year’s experience working within a Fundraising team.
• Experience of delivering excellent supporter care or customer service.
• Excellent phone manner, including ability to cope with challenging conversations.
• Excellent interpersonal and communication skill.
• Able to demonstrate excellent organisational and administrative skills.
• Organised and methodical approach to work.
• Ability to contribute effectively to the team as well as the ability to work independently.
• Able to follow instructions and carry out routine and complex tasks accurately, systematically and reliably.
• Excellent attention to detail.
• Proficient in the use of MS Office.

Desirable:

- Experience of the voluntary sector.

- Experience of using a Customer Relationship Management (CRM) system.

Values and Behaviours

• A commitment to Equal Opportunities.
• A passion for understanding of FareShare’s mission and strategy.
• Flexibility of approach and a team player
• Forward thinking and willing to contribute ideas and opinions.
• Willingness and ability to travel around the UK on an occasional basis.

Closing date for receipt of applications is 5th December 2021
 

We have an exciting opportunity for someone to join the Magic Breakfast team as we expand our efforts to reach more children at risk of hunger in the UK. In the past year we have doubled the number of schools we work with and tripled the number of children we reach each school day. We have an ambitious strategy which will continue to see all areas of the charity grow, in order to end child morning hunger for good.

The Senior Database Administrator role is a new role to support this growth and the post holder will lead on the ongoing development, maintenance, and operation of the organisation’s CRM (Salesforce) and ERP (Business Central). The Senior Database Administrator will be the main point of contact for all database queries, big or small, and support all teams across the organisation with their database development needs and training requirements.

The post holder will be a good problem solver and comfortable providing technical solutions using systems for a range of stakeholders and projects and empower all teams to organise data so it can be used effectively.

More information on this responsibilities of this role can be found in the attached job description. Please ensure that you submit a CV and cover letter to be considered for this role. 

The closing date for this role is 5 December 2021. Interview dates TBC.

Walkabout Foundation's mission is to restore dignity, freedom, and independence by providing wheelchairs and rehabilitation in the developing world and funding research to find a cure to paralysis. To date, we have impacted the lives of an estimated 50,600 people by providing over 19,250 wheelchairs in 25 countries and granted almost 1.6 million USD towards groundbreaking research into Spinal Cord Injuries. We operate two rehabilitation centers, one in Kenya and one in India, and we operate a Wheelchair Assembly Centre in Kenya.

We are now looking for a full-time Administrative and Events Associate based in London. The job will include a variety of tasks that will cross over all functions of the foundation and may include travelling throughout the year to the countries where we operate.

This is an exciting but demanding job. Teamwork is essential, and you will be expected to work to the highest standards at all times, with a duty of care towards our beneficiaries, responding promptly to any request, and showing attention to detail and clear communication to the team and senior management.

Duties & Responsibilities
This position holds responsibility for day-to-day operational administration, including office management, data capturing, social media coordination, diary and travel management, and other administrative tasks. Working closely with the Head of Operations and Finance who has responsibility for the management accounts, you will also process day-to-day financial transactions. Below is a list of some of the responsibilities the role holds:

• Overseeing all office management related matters, including maintaining appropriate levels of stock and office supplies
• Assisting all functions with data capturing (Salesforce)
• Assisting the team with travel arrangements and diary management
• Supporting the Head of Operations and Finance in their role as Company Secretary, ensuring all legal responsibilities are met with regard to charity and company legislation
• Day-to-day financial data entry and processing agreed on accounts payable and receivable, maintaining records for petty cash transactions
• Assisting the CEO and Head of Operations and Finance with the preparation and delivery of Board meetings, including preparation of the necessary documentation, liaising with Board members, & minute taking
• Monitoring the business calendar, ensuring staff team are acting upon deadlines
• Preparing agenda for weekly staff meetings, taking minutes, and monitoring actions
• Monitor and manage all IT system logins and account set up and ensure maintenance when required
• Assisting Marketing Manager with all social media related content and collateral
• Working with CEO and Director of Development on all events and events management

Development Administrator (Gifts & Events)

£24,880 to £27,820 (including London Weighting) per annum depending on experience/performance

Permanent, Full Time: 35 hours per week

Ref: GS627

Guildhall School of Music & Drama is a vibrant, international community of young musicians, actors and theatre technicians in the heart of the City of London. We produce outstanding graduates whose talents light up stages and concert platforms across the world.

As well as providing professional training at undergraduate, postgraduate, junior and short course level, the School has a substantial programme of regular performances, encompassing concerts, recitals, plays, operas and musicals open to the general public.

We are looking for a Development Administrator (Gifts & Events) to join the Development & Alumni Relations Office. This is a newly created role and the post holder will be responsible for gift processing activities and events administration, with a particular focus on income generating events.

The Development Administrator (Gifts & Events) will be responsible for the efficient processing of gifts received by the School from individuals and organisations, maintaining gift records on the CRM (Raiser’s Edge NXT) and reporting on gifts. They will also handle logistics, promotional materials, invitations, ticketing and customer enquiries for income generating events.

The post holder will be responsible for the successful reconciliation between the fundraising database, the charity bank account and The Guildhall School Trust funds.

Experience of the Raiser’s Edge/Raiser’s Edge NXT or a similar CRM is desirable but not essential. Candidates will be highly organised and efficient, with excellent communication skills and a meticulous attention to detail. Experience of organising and running events is desirable but not essential. Knowledge of music, theatre and/or higher education is also desirable.

For more details, please go to our website.

To apply online, please click the Apply Button

Closing date for applications is 12.00 noon on Friday, 3rd December 2021.

Interviews will take place on week commencing 13th December 2021.

Late applications will not be accepted.

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community. Guildhall School is committed to safeguarding and promoting the welfare of children and vulnerable adults, and expects all employees, workers and volunteers to share this commitment.

Location: Flexible - London, Chesterfield or Homeworker
Hours: Full-time 35 hours per week
Salary: £25,000 per annum (London office-based), £22,500 per annum (rest of UK, home based)
Benefits: Read more about what we offer on our website
Contract type: Fixed-term 6 months
Travel: Some travel to London or Chesterfield
Closing date: 5pm, 22 December 2021

Through our diversity and inclusion strategy, we have made a commitment to increase the diversity of our charity and we welcome candidates from a wide variety of backgrounds and experiences. We want our employees, volunteers and trustees to represent the broad diversity of the communities of which we are a part.

Summary

The Policy and Public Affairs Administrator ensures the smooth running of the Policy, Public Affairs and Campaigns (PPA) department by providing high-quality administrative and project support. This role will support a wide range of activities across all three functions, including diary management, meeting support, writing and proofing content, event coordination and liaising with external stakeholders. We are looking for a highly organised, motivated individual who works well within a team and is committed to helping us achieve more for people with arthritis.

About the role

The Policy and Public Affairs Administrator ensures the smooth running of Policy and Public Affairs (PPA) by providing high-quality administrative support. This role supports activities including diary management, meeting support, event coordination and liaising with external stakeholders.

Responsibilities include:

• Enabling the smooth running of the PPA team by providing high-quality administrative support for internal and external meetings, record-keeping, diary management and liaising with colleagues in the nations to support a UK-wide approach to our work.
• Coordinating the PPA team's diaries.
• Team inbox management.
• Working with colleagues in Procurement and Accounts teams, along with external suppliers, to raise purchase orders and ensure timely payments are made and categorised correctly.

Key requirements

We are looking for a highly organised, motivated individual who works well within a team and is committed to helping us achieve more for people with arthritis.

Requirements include:

• Excellent organisational skills, delivering to deadlines.
• Experience of providing support in a busy team.
• High level of computer literacy, working with MS Word, Excel and Outlook.
• Good communication skills, and experience of adapting style for a variety of audiences.
• Flexible approach and ability to adapt to the needs of the organisation.
• Enthusiasm for transforming the lives of people with arthritis.

How to apply

To apply you MUST submit:

1. a concise, up-to-date CV
2. along with the completed supporting statement form demonstrating how you meet the key requirements set out in the job description and person specification for the Policy and Public Affairs Administrator role
3. please include where you've seen this role advertised.

Email your completed application by 22 December 2021.

Interviews

Interviews expected: 6 January 2022 on Microsoft Teams.

About us

There are 18.8 million people living with a musculoskeletal (MSK) condition like arthritis in the UK. Arthritis causes pain, fatigue and isolation every single day. It can impact on the ability to work, our relationships and take away our independence. We don't accept this.

Versus Arthritis exists to push back against arthritis stealing people's lives. We challenge the most common misconceptions about arthritis: that it is inevitable, only affects older people, or that it's 'just a bit of arthritis'. People with arthritis have a fundamental right to live independent and rich lives, whatever their age and their circumstances. We won't stop researching, campaigning and supporting them until we've achieved this for everyone.

Join us and use your skills, knowledge, passion and energy to help us defy arthritis.
Read more about what we do, working for us and what we offer on our website.

Promoting equality in the workplace.
Promoting and supporting diversity in the workplace.

Versus Arthritis is a Registered Charity No: 207711 and in Scotland No. SC041156.

Merton Home Tutoring Service is a small charity which gives free English language tuition to migrants, refugees and asylum seekers who are not able to access local authority or other ESOL classes because of poverty, lack of opportunity, childcare commitments, and disability. We teach learners in their own homes or in small community classes across the London Borough of Merton.

We are now recruiting for an Office Administrator. You will work closely and collaboratively with the Director, with the Education coordinator and with the Administrative Assistant to ensure the main CRM system and other databases are kept up-to-date and are running efficiently. You will ensure the proper flow of office procedures, including data collection and reporting, filing systems and general admin duties, working closely with colleagues and the trustees as required. You will also liaise with volunteers and learners, responding to queries as signposting them as appropriate; and with MHTS contractors, assisting them in maintaining up to date information on MHTS website, social media profiles and other marketing channels.

Based at:Vestry Hall, Unit 18, 336-338 London Road, Mitcham, CR4 3UD 

Reporting to:  Director, Merton Home Tutoring Service (MHTS)

Responsible for: Admin Assistant

Salary: £25,400 per annum (pro rata 0.4 FTE)

Please download the full JD and person specification and apply with CV and Cover Letter. Applications without Cover Letter will not be considered.

Closing date 03 December 2021, 09am.

We are expecting to hold interviews on Thursday 09 December 2021.

If you have not heard from us by Monday 06 December 2021, please assume that your application has not been shortlisted. Please note that we are unable to give feedback to applicants who have not been shortlisted for interview.

This post is subject to a Disclosure and Barring Service (DBS) check at an enhanced level.

We have a fantastic part time opportunity for an experienced, self-motivated Administrator who is able to make an immediate impact in the Human Resources team. This is an exciting time to be joining the team as we relocate our HR administrative services to our Hampton based office. This role will offer flexibility in the hours and days worked depending on your personal circumstances.

Reporting to the HR/People Advisor, you will be a key member of the HR team providing accurate and timely administrative support across the full HR remit, in particular the recruitment and onboarding process. You will be the first point of contact for providing advice to line managers and employees on policies and processes e.g., absence queries.

HR Administrator Requirements:

- Previously worked in a HR Admin role
- Strong IT skills, preferably with experience of using and maintaining and HR information system, ideally IRIS Cascade
- The ability to work in a fast paced, high-volume environment
- Ability to work autonomously and flexibly
- Excellent attention to detail
- Co-operative and supportive team player
- Excellent interpersonal, written and verbal communication skills
- Proficient in the use of MS Office application

We’re always on the lookout for talented and caring people who want to join our fantastic team and make a difference to local families.

If you feel you are up to the challenge, we want to hear from you. Please note that appointment will be subject to DBS clearance.

About Us:

As a leading children’s hospice charity, Shooting Star Children’s Hospices cares for babies, children and young people with life-limiting conditions, and their families across Surrey and London. Our aim is to deliver highly professional services which place children and young people with life-limiting conditions at the heart of everything we do.

Location: Shooting Star House - Hampton, Greater London
Contract Type: Permanent
Hours: Part Time, 22-25 hours per week, preferably over 5 days
Salary: £24,000 - £26,000 per annum (FTE)

Closing Date: 21 December 2021

You may have experience of the following: HR Administrator, HR Administration, Office Administrator, HR Assistant, Office Assistant, HR Advisor, Admin Assistant, Administrative Assistant, Business Support Assistant, etc.

Ref: 105 068