Our Governance Co-ordinator keeps the organisation in check, are responsible for the administration of the governance function of Liverpool Guild of Students, ensuring legal compliance and supporting the senior management team in striving towards and achieving our organisational objectives.
Working closely with members of the Board of Trustees, Senior Management team and elected officers, you will champion our governance structures helping to ensure its robust and properly informed, by providing excellence administrative support at Board and committee meetings.
Specific Duties
Committee Support
For Trustees meetings, committees, Companies Act meetings, members’ meetings, meetings with the University of Liverpool and other internal and external meetings:
- Formulate with the Chair and Chief Executive the agenda, organise the supporting reports and liaise with those members of staff or trustees who may be required to prepare papers for meetings;
- Schedule meetings, providing proper notice to members, coordinate the compilation and distribution of papers in a timely and accurate manner in advance of the meetings;
- Brief Chairs ahead of meetings
- Attend and take accurate minutes of the meetings and produce action logs, complying with the Companies Act 2006 and best practice for charities;
- Check and confirm the quorum at meetings;
- Ensure the safe custody of the official record of the Board of Trustees’ business, including signed minutes;
- Respond informatively to queries from members of committees and attendees of meetings;
- Make the necessary logistical arrangements for meetings, including room booking, refreshments etc;
- Prepare for approval committee terms of reference and rules relating to the composition, quorum, chairing and frequency of committee meetings in accordance with the Governing Documents;
- Maintain an accurate register of the members and attendees of all committees/meetings and their contact details;
- Prepare induction packs for trustees and members of committees;
- Prepare and update an annual schedule of matters detailing the planned detailed work for each meeting/committee;
- Organise the Annual Members Meeting and provide support to the Chair during the meeting;
- Ensure that best practice and legal compliance is adhered to at the Trustees meetings;
- Undertake an annual effectiveness review of the Board; and
- Attend and organise the Board of Trustees annual Away Day.
Company Secretarial Support
- Advise on, and be responsible for the proper approval of changes to, the Governing Documents;
- Ensure that the Guild’s policies and procedures are up to date, accurate, centrally stored and available, and approved;
- Draft policies or procedures that may be required;
- Maintain a database of policies and procedures and their status;
- File returns, appointments, resignations, accounts and other required information to Companies House and to the Charity Commission within the prescribed deadlines;
- Act as the principal point of contact with the Charity Commission;
- Maintain statutory and other registers including the Register of Directors and Register of Members;
- Project manage the production of the Guild’s Annual Report, liaising with the Director of Finance;
- Maintain a database of other key legislation, linked to the schedule of policies and procedures, and ensure that strategies for compliance are developed and implemented;
- Administer the Guild’s risk management strategy, updating and reporting to the Trustees at least annually;
- To keep informed of governance developments for companies, charities and students’ unions and to disseminate this information for the Guild’s senior managers where relevant;
- Lead the process to appoint and induct new trustees including monitoring upcoming vacancies, checking the eligibility of prospective trustees, ensuring that appointments are validly made in accordance with the Governing Documents and relevant legislation, and preparing letters of appointment;
- Undertake an annual skills survey of the board to guide trustee recruitment;
Executive Assistant
- Support the Senior Management Team;
- Work closely with the Democracy Manager to ensure the effective development and implementation of Guild policy;
- Support the strategic and business planning process as and when required;
- Arranging and booking events;
- Booking travel and accommodation for trustees;
- Managing expenses requests for trustees in line with the Expenses Policy;
- Support the administration of the Guild’s relationship with the University of Liverpool; and
- Assist with the administration of the Guild’s pension and insurance arrangements.
Information Governance
- Act as the Guild’s Data Protection Coordinator and ensure compliance under the Data Protection Act 2018 and the GDPR inter alia;
- Draft and keep up to date key data protection policies;
- Provide induction and ongoing training for staff in the area of Data Protection and Information Security;
- Maintain Statutory Registers, including a Register of Processing Activity and Breach Register;
- Lead on processing Subject Access Requests;
- Co-ordinate the response to, and investigate, breaches in accordance with the Guild’s Data Breach Procedure;
- Provide advice and respond to queries in the area of Data Protection;
- Formulate Privacy Notices and draft statements provided at the point of data collection;
- Formulate Guild policy for the filing and retention of documents;
- Review potential contracts and agreements for Data Protection compliance; and
- Assist with the undertaking of the Data Sharing Agreement with the University of Liverpool.
Other
- Compile reports and manage records as required, including being responsible for the management of relevant Guild databases.
- Be present at, and assist in the running of Welcome Fairs.
- Attend meetings and training events as required.
- Comply with the Guild’s policies and procedures at all times.
- Comply with and promote the environmental and sustainability procedures within the Guild.
- Undertake any other duties that may from time to time be requested.
- Have a flexible approach to duties and work and, in particular, adopt a team work style with departments and activities across the Guild. This may involve undertaking duties in support of the activities and services of other departments.
- Maintain an appropriate standard of confidentiality.
The client requests no contact from agencies or media sales.
PAPYRUS is the national UK charity dedicated to preventing young suicide.
- DESIGNATION Media Manager
- HOURS 36 per week (some planned unsocial hours)
- SALARY NJC Scale 27-30 (£30,507 - £32,878) & 5% pension contribution
(plus 17.5% London weighting if applicant is London-based) - LOCATION Warrington or London with travel across the UK
- RESPONSIBLE TO Head of Marketing and Communications
- ACCOUNTABLE FOR None but open to growth
- PURPOSE OF POST
- To optimise our engagement with print and broadcast media.
- To monitor UK print and broadcast media in the UK to ensure sensitive reporting in line with IPSO and Ofcom guidance.
- KEY RELATIONSHIPS Head of Marketing and Communications and Team; PAPYRUS Trustees, Chief Executive, Staff, Volunteers and Supporters.
- MAIN DUTIES AND RESPONSIBILITIES
- Execute planned, targeted press and broadcast media communications programme with strong news elements that reach and influence target audiences.
- Provide advice and guidance to Senior Management, Trustees and other stakeholders in matters relating to external print and broadcast media.
- Support Head of Marketing and Communications with
- reputation management
- crisis communications
- Develop and maintain our relationships with national and regional media professionals.
- Create national and regional press communications to support all activity bases of the charity.
- Promote and monitor sensitive, accurate reporting of suicide by all media sectors, including drama and documentary programme-makers, in line with IPSO and Ofcom guidelines. Further the charity’s relationship with both and similar bodies.
- Build a strong relationship with Head of Marketing to ensure maximum exposure and impact of marketing campaigns through targeted press and broadcast media.
- Monitor and regularly review and report on Press Office achievement against objectives agreed by the Head of Marketing and Communications.
- Monitor media coverage and report findings regularly to Head of Marketing and Communications.
- Ensure all media and press relations activity is well co-ordinated to deliver maximum impact.
- Ensure maximum availability to respond to journalist and programme makers’ requests through a ‘duty press officer’ schedule.
- Be available and contribute proactively, often a short notice, in responding to breaking news.
- Contribute to internal communications in relation to press office activity.
- Be prepared to travel to PAPYRUS regional offices and other venues as required and be prepared for ‘unsocial’ hours and overnight stays as deemed necessary.
- Keep on top of developing news relevant to the trends and behaviours of young people, the nation’s attitude to suicide and mental health and be prepared to react swiftly to support the Senior Management Team and other colleagues with guidance on response messages. Contribute ideas to strategic campaigns.
- Provide media guidance to families, schools and other relevant bodies affected by young suicide to help leverage accurate, sensitive reporting following a suicide and at events such as inquests.
- Line manage any future staff and volunteers within the Press Office.
- OTHER RESPONSIBILITIES
- Work closely with the Head of Marketing and Communications to contribute as required to the advice and information PAPYRUS provides on its website, social media channels and literature for various stakeholders.
- Respect confidentiality within policy and manage information as per the Data Protection legislation and General Data Protection Regulations
- Understand duties and manage any matters relating to safeguarding of children and vulnerable adults within PAPYRUS policy and in line with safeguarding legislation and agreed protocols.
- Attend and contribute constructively to line management supervision and appraisal protocols.
- Attend training courses and develop agreed professional development plans within the scope of the post.
- ADDITIONAL DUTIES It is the nature of the work of PAPYRUS Prevention of Young Suicide that tasks and responsibilities are in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises and when tasks not specifically covered in their job description have to be undertaken. These additional duties will normally be to cover unforeseen circumstances or changes in work and they will normally be compatible with the regular type of work. If the additional responsibility or task becomes a regular or frequent part of the job, it will be included in the job description in consultation with the member of staff.
- CONFIDENTIALITY It is expected that all PAPYRUS employees understand that our work is confidential and that neither details about those who use its services nor any other PAPYRUS business should be divulged to members of the public. A confidentiality agreement must be signed on taking up this post. Further details are outlined in the PAPYRUS Confidentiality Policy.
- BASIC PRINCIPLES The post holder is expected to be familiar with and have regard to the ethos and values of PAPYRUS and work within that framework. He/she must be prepared to operate without prejudice to all who approach PAPYRUS or work with the organisation at any level.
- CONDITIONS OF SERVICE Conditions of Service are broadly in line with those set out by the National Joint Council for Local Government Services. PAPYRUS has a probationary period of 6 months for all posts. Appointment to this post may be subject to satisfactory completion of Vetting and Barring Scheme checks.
- QUALIFICATIONS See Person Specification
Our Vision
Our vision is for a society which speaks openly about suicide and has the resources to help young people ... Read more
The client requests no contact from agencies or media sales.
Head of Fundraising
Alder Hey Family House Trust
Ronald McDonald House – Liverpool Alder Hey
Circa £40,000 per annum, plus benefits
About us:
Ronald McDonald House Liverpool (Mac House) is an independent charity based in Liverpool, established in 1993 to provide support and accommodation to the parents of children in the nearby Alder Hey Children’s Hospital. The charity offers a 'home from home' for families a short distance from the hospital, allowing families who live further afield and/or those who are in difficult financial circumstances to be close to their sick child.
In its 26 years of operation, Mac House has provided accommodation to 32,000 families. The house now has 84 rooms and is the largest Ronald McDonald House in Europe. Functioning as one of just three charities under the Ronald McDonald Charities umbrella that holds independent charitable status, Mac House needs to raise £700,000 a year to continue to deliver its services and maintain its independence as a charity.
This is an exciting time for the charity, we are ambitious for our future and see many opportunities ahead for us and are therefore investing in a number of different areas including the refurbishment of our accommodation and our fundraising programme.
We are a small, dynamic team; engaging and innovative fundraising and marketing is critical for us to continue offering a ‘home for home’ for our families.
The role:
We are seeking an experienced fundraising manager with excellent communication skills and a successful track record of exceeding targets across a range of income streams. They will be able to influence and motivate others, build positive relationships with key stakeholders and work collaboratively throughout the organisation. An effective change maker, they should be able to identify quick wins, manage risk and progress long term plans for sustainable income growth whilst embedding string governance across all activity.
The successful candidate will need to be comfortable in developing strategies, working with budgets and forecasts as well as motivating and managing an established team to make the most of every donation we receive. They will have an excellent understanding of a range of income streams, including community, corporate and events fundraising, individual giving, trusts and legacies. They will also introduce innovative opportunities to maximise income and maintain the high profile of our charity.
At Mac House we believe that every donation matters and as such, our families and supporters are at the heart of all our activity. Our Head of Fundraising will have excellent rapport and an ability to develop and nurture relationships with our supporters.
How to apply:
Contact Wendy Carson for an informal chat, or visit our website
Please download the job description and person specification for more information and if you think you have what we are looking for send in your CV and supporting statement (please ensure your supporting statement is no longer than 3 sides of A4)
Closing date:24th February 2020
Interviews:5th and 6th March 2020
Ronald McDonald House Alder Hey provides accommodation and support to families whose children are inpatients at Alder Hey Children's Hospit... Read more
The client requests no contact from agencies or media sales.
This is an interesting and varied role which will provide you with an opportunity to work at the heart of a thriving and well-respected local charity that transforms the lives of local people with a learning disability. We are looking for a highly skilled and personable Administrator to provide administrative support to the office team of five, as well as day-to-day reception and office management. We are looking for someone who is flexible and doesn’t mind making a brew for visitors one-minute and reconciling finances the next.
As the first point of contact in many cases, you must possess and exhibit the organisation’s core values:
- Openness
- Honesty
- Collaboration
- Courage
- Empowerment
You must be comfortable with competing workloads, deadlines and using your own initiative to solve problems and improve processes. Excellent IT skills is a must!
To apply, please submit a CV and covering letter, outlining how you meet the Job Description and Person Specification. We will not consider applications with a CV only. The deadline for applications is 9am on Friday 21st February. If interested in a part-time post, please specify what hours you would be interested in.
Interviews will be held on Wednesday 26th February.
If you have any questions or want to discuss this role, please get in touch.
Wirral Mencap is a local charity that supports people with a learning disability and their families. The organisation is independent of th... Read more
The client requests no contact from agencies or media sales.
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Do you have the personal commitment, maturity, drive and person-centred values to be able to make a real difference to the lives of people with complex needs?
The Registered Manager will lead the operational management of a service designed to meet the unique needs of 15 individual adults who have learning disabilities, autistic spectrum disorder, mental health diagnosis and complex health needs which may also include presenting behaviours which may challenge.
The Registered Manager will ensure that the service strives to achieve and maintain the highest levels of quality, meeting all CQC standards and contract requirements and that this can be demonstrated through comprehensive quality and contract monitoring processes. You will ensure that the service works in a cohesive and coordinated manner and that service users experience fully integrated care and support. You will ensure that the care and support delivered is truly personalised and provided in accordance with agreed care plans, enabling service users to enjoy wellbeing, quality of life and community connections.
You will promote and reinforce a culture of responsive, person-centred practice and active support across the service, with relationships based on respect and unconditional positive regard. Your rewarding role will include responsibility for:
• Recruitment and selection of staff matched to the needs of service users
• Management and deployment of staff to meet the needs of service users
• Team building and maintaining a highly motivated workforce
• Ensuring continuous, reliable and consistent service delivery at all times
• Meeting assessed needs and maximising positive outcomes
• Performance management
• Compliance with CQC & commissioner expectations and standards
• Effective contract management
• Effective prevention and management of incidents
• Positive risk management
• Staff support, supervision, coaching and training
• Excellent customer care for all stakeholders and preferences within available resources
• Responding to referrals and undertaking initial assessments of need
• Ensuring all service users have a co-produced plan of support and a designated Key Worker
• Co-ordinating a programme of regular person-centred reviews which put each person’s views and preferences at the heart of planning and decision making
• Maintaining high standards of environmental safety/quality and ensuring a welcoming, inclusive atmosphere
• Facilitate service user engagement, involvement and peer support
You must have prior experience of supporting people with a learning disability and/or autism who have complex needs and who communicate through behaviour that challenges. You must have supervisory/management experience. You will have thorough knowledge and experience of PBS strategies and positive risk management approaches, founded on the principles of least restrictive practice. You must demonstrate excellent assessment, support planning and report writing skills. Some experience of managing successful transitions from and into services is essential.
You will be able to demonstrate skills in managing and motivating a large staff team to achieve the highest standards of person-centred practice. You will be able to lead from the front and delegate effectively as well as to work collaboratively in providing direct care and support as required. You will be warm and emotionally intelligent with the ability to build positive, trusting relationships with service users, their families, staff and partner agencies. You will be able to support our commitment to creating an open, reflective and accountable culture which is underpinned by ethical practice, dignity and rights. You will be a confident and professional practitioner and manager, able to communicate clearly and persuasively and to contribute effectively to multi-disciplinary decision making, planning and review processes.
Creative Support is a not-for-profit organisation which provides high quality, person-centred support to older people and adults with a learning disability and/or autism and people with physical disabilities and mental health needs. The support we offer is tailored to the individual and promotes their independence and community engagement. We are an Investor in People accredited employer of a diverse team of over 5000 well supported staff across the country.
You will be joining a progressive charitable organisation, strongly committed to investing in your professional development through both practice-based training and academic study. You will also be part of our highly committed and mutually supportive team of operational managers in the North West region and a network of Registered Managers across the country who strive to meet and exceed CQC standards. By joining this team you will be able to access peer support and expertise.
Creative Support is a national, high quality provider of person centred social care services for people with learning disabilities, mental heal... Read more
The client requests no contact from agencies or media sales.