Data Protection And Compliance Officer Jobs

This is a great opportunity to play a key role in supporting management and administrative operations for a charity within our busy Head Office.

Working closely with the CEO, the Management Team and internal departments, the successful candidate will provide business support for daily operations, ensuring services are delivered efficiently and effectively.

You will develop, implement and maintain robust information management systems with the Trust.

Provide full organisation and administrative support to the CEO and wider team members, undertaking a wide spectrum of tasks as delegated ensuring completion within targets and deadlines.

Support the development and implementation of operational policies and procedures to enhance service delivery and to comply with stakeholder contracts and agreements and all relevant regulations and legal requirements.

Oversee programme administration processes to ensure the efficient management of these areas.

Coordinate and support business meetings and Trustee Boarding Meetings.

Support development and management of the Trust business assurance framework.

You will provide strategic planning and compliance and risk support.

Job Overview

• The Cherie Blair Foundation for Women is mid-way through delivering its Ready for Business 2023 - 2026 strategy. We are seeking to dramatically accelerate growth to achieve our target of reaching one million women entrepreneurs by the end of 2030.
• The Finance Director’s role is critical to the strategic and operational financial management of the charity. They will be part of the Senior Leadership Team (SLT), along with the CEO, COO, Director of External Engagement and Director of Programmes and Impact. 
• The Board and CEO are looking for an experienced and qualified finance professional, with the ability to lead and shape the Foundation’s approach to financial planning and financial management, lead a financial improvement programme, and ensure the Foundation’s on-going financial sustainability.

Job Purpose

• To lead strategic and operational financial planning with responsibility for achieving and executing financial objectives, budgeting, investment opportunities and oversight of annual budget processes, including the annual audit.
• To provide strategic financial insight and be an effective business partner to guide organisational and departmental decision-making.
• To drive excellence and efficiency across Finance, strengthening and embedding the right financial systems and processes, integrated with other processes where relevant to enable the organisation to scale.
• To ensure robust financial control frameworks are embedded within the Organisation and to achieve financial compliance with all requirements from Companies House, Charity Commission, HMRC etc.

Key Responsibilities

The Finance Director will lead all finance processes and will have the following responsibilities:

• Working in partnership with the CEO and other members of the SLT to ensure robust and strategic financial management, effective and efficient controls, transaction processing and financial management reporting.
• Provide strategic financial insight and data to inform decision making and financial growth and sustainability of the organisation.
• Provide an excellent finance business partner service to the organisation, to shape and improve financial capability and capacity, improving visibility and rigour around forecasting income and expenditure. 
• Lead and be accountable for reporting to the Finance, Audit and Risk Committee (FARC).
• Lead on the preparation of statutory accounts, audit and tax requirements of the Foundation including returns to HMRC, Companies House and the Charity Commission.
• Co-ordinate the development and deployment of the annual budget, using zero-based budgeting techniques where relevant; and working with the COO to ensure alignment with yearly Operational Plans.
• Serve as an internal leader of the organisation: provide staff with a strong day-to-day leadership presence, and model a culture of performance, openness and accountability.

Strategic and Operational Financial Planning

•  Lead on financial planning, budgeting, cash flow, investment priorities and policy matters and keep the Board, CEO and SLT informed of all critical issues.
• Lead the development and production of financial management reports for the Board, SLT, budget holders and donors.
• Working closely with the CEO, COO and SLT, manage and mitigate financial risks in line with the Foundation’s risk register and strategic risk assessment.
• Lead on production of the annual statutory accounts, audit and filing of financial statements.
• Lead on treasury management including foreign exchange and cashflow, and maintain banking, payroll, and bookkeeping services.
• Ensure effective relationship management with auditors, and all other financial suppliers, representing the organisation externally, e.g. in banking negotiations.
• Plan, coordinate, and execute the annual budget and re-forecasting process; working with the COO to align planning and budgeting.
• Provide oversight of funders’ commitments, funding gaps and funding ratios to drive effective decision making.
• Contribute to the development and delivery of the Foundation’s strategic goals and objectives as well as the overall management of the organisation.

Financial Insight, Business Partnering & Financial Process Improvements

• Provide strategic financial insight to drive financial performance and effective decision making (e.g. overall financial ratios, programme costing models, RoI, Value for Money etc).
• Consider commercial opportunities to support the diversification of income streams and financial growth.
• Working as an effective business partner with key departments, support and build staff capability and capacity in financial management.
• Ensure the day-to-day financial operations of the organisation run efficiently  and smoothly.
• Assess, streamline and improve financial processes including but not limited to  invoicing and payments, supplier, partner management, cost recovery, expenses management, purchasing and/or procurement processes and the introduction of an internal audit function.
• Lead on system and technology requirements for financial systems in line with the overall technology roadmap.

Financial Control and Compliance

• Upgrade and implement an appropriate system of policies, internal controls, accounting standards, and procedures.
• Serve as the management liaison to the Finance, Audit and Risk Committee (FARC); effectively communicate and present critical financial matters at Trustee and committee meetings.
• Advise on organisational legal issues; oversee legal contracting and partner due diligence, ensure due diligence on money flows, overseeing compliance with contract and donor reporting. Lead on the implementation and review of the  Foundation’s reserves policy.

Person Specification

Essential Criteria: Knowledge, Skills and Experience

Qualified Accountant with executive level experience within (or with a good understanding of) the charity sector including experience of international payments.

Ability to cover all aspects of the organisation’s strategic and operational financial management needs.

Commercially astute with a good understanding of income generation and investment opportunities.

Ability to provide strategic financial data and insights for decision-making.

Experience working in a Board-facing role highlighting key issues and risks for a Board audience.

Excellent financial technical skills combined with knowledge of financial software including Quickbooks.

Good understanding of, and ability to advise fundraising and externally funded programme portfolio(s).

Proven ability to develop organisational level budgets and plans and the systems to monitor and manage progress against them.

Good business partnering skills; ability to understand Fundraising and Programme departmental needs and build staff’s financial capacity and capability.

Experience of driving improvements in financial processes.

Commitment to excellence with an exceptional work ethic and creating a high performance and accountable organisation.

Ability to negotiate and influence at strategic level with excellent people skills to build strong relationships internally and externally.

Experience of risk management and mitigation, and a good working knowledge of the regulatory environment for UK-registered charities working internationally.

Desirable Criteria

• Experience working with statutory and institutional donors and knowledge of donor reporting, compliance, and contract management issues.
• Strong commitment to the Foundation’s vision, mission, values, and goals with a passion for women’s economic empowerment.
• All applicants should already have the right to work in the UK. The Foundation does not offer sponsorship at this time..

• Deadline to apply is 5pm Thur 14th November
• First round of interviews: w/c 18th November
• Second round of interviews: 25th November

As Signpost's Chief Executive, you will lead a dedicated team who provide pivotal services to carers in Stockport helping to support them in living healthier more fulfilled lives.

You will be providing strategic oversight of contractual services for the Local Authority and responsible for developing and undertaking specific projects which are funded by a number of partners. Working closely with the Board of Trustees, you will be the figurehead of the organisation ensuring maintenance of its day to day functions, including the management of a community building, while working tenaciously to grow in order to improve the lives of more carers across communities in Stockport. 

We are looking for a passionate and dynamic Chief Executive who will consolidate the recent success of the organisation. The successful candidate will build on the current funding streams and be able to generate new revenue streams in order to increase and continue to improve our offer to those in need of our services. A demonstrable ability to work strategically and build relationships with external stakeholders is essential, as is the ability to manage and develop a diverse workforce. Experience of working with carers is not essential however, an empathy and willingness to understand the key issues is crucial.

The Chief Executive will need to demonstrate the following Signpost values:

COMPASSION - It is essential that the CE has a good understanding of what it means to be an unpaid carer and the impacts that this can have. Whilst this role is primarily strategic, it is vital that carers are at the centre of all future plans for the organisation. The CE needs to understand the impact that carer conversation has on the team, and know how to support the wellbeing of colleagues as well as their own.

COMMUNICATION - The CE must have the ability to build relationships with a variety of people, including service users, stakeholders and staff. They must be confident in chairing, facilitating and presenting at multi-agency meetings and must be able to communicate new and sometimes challenging ideas so that they are understood. Experience of, and ability to, motivate staff and volunteers, developing our cohesive and supportive team is essential. They will be able to tell our organisation’s story in funding bids and grant applications, ensuring that we generate the income necessary to sustain and develop services.

RESPECT - This role requires a deep respect for people and for data. The CE will have overall responsibility for ensuring that the charity is supporting Stockport’s diverse carer community. They will ensure that our data has integrity and tells the true story of the work of the organisation.

EMPOWERMENT – The role is varied and requires someone who is able to adapt to change and be able to undertake a variety of roles and tasks. The CE will inspire and innovate, developing and trialling ideas, listening to feedback and responding to needs. They will encourage their senior management team to make and follow through with decisions, and to recognise when plans need to change. They will be driven by the concept of empowering carers, overseeing systems and services that are responsive and strengths based.

EXCELLENCE – The CE is the key role in developing and implementing the strategic vision of the organisation, supporting Signpost towards a vision of a Stockport where carers are recognised, supported and empowered. They will have excellent attention to detail and will strive to achieve the best outcomes for carers, for their team and for themselves.

Signpost Stockport for Carers is committed to being a diverse organisation that is truly representative of the communities we serve. We welcome and encourage applications from candidates of all backgrounds. We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff and volunteers to share this commitment. We follow guidelines for safer recruitment and this post will be subject to an enhanced DBS check. 

About the role:

We're seeking an experienced and proactive Void Officer to join our team in Kings Cross. Working across almost all London Boroughs, we strive to provide a warm, safe home, from which our residents can begin their recovery, and our Void Officer play a vital role in preparing our properties for letting. This is a great opportunity for someone who is customer-centric, enthusiastic and a strong team player. 

As a Void Officer, you will proactively manage our maintenance voids and be responsible for processing pre void inspections and co-ordinating repair works, to get our properties ready to let in line with agreed timescales and to meet our KPIs. You will co-ordinate works with registered providers, approved contractors and our inhouse maintenance team.

In your role, you will keep void records up to date and assist with preparing void reports. You will work to build relationships with internal and external partners; and ensure we achieve value for money.

Additionally, you will work with our Caretakers and Service Teams to identify where we can improve our processes to deliver an efficient void service. 

About you:

• You bring experience of negotiating, and communicating clear, concise, and effective works specifications, and effectively liaising with internal and external partners. 
• Your toolkit includes an understanding of the financial impact of ineffective void or maintenance processes, and you innovatively find ways to reduce waste, achieve best value for money, and reduce void loss. 
• You have proven strong administration skills, including the ability to use database systems to record void progress.
• Strong team-working and interpersonal skills, maintaining a collaborative approach to delivering the service. 
• You are self-motivated and understand the impact of your work and follow through.
• You have proven experience of managing and prioritising a busy workload, working to meet competing deadlines.

About us:

Single Homeless Project is a London-wide charity. Our vision is of a society where everyone has a place to call home and the chance to live a fulfilling life.

We help single Londoners by preventing homelessness, providing support and accommodation, promoting wellbeing, enhancing opportunity, and being a voice for change. From supporting people in crisis to helping people take the final steps towards independence and employment, we make a difference to 10,000 lives every year across all 32 boroughs.

This role is more than a job, it’s about making a safe home for people who have experienced homelessness, and we offer the opportunity to be part of supportive team who care about the way we do things, and work to improve homes and make a real difference in people’s lives.

Apply now to become a Void Officer for the Single Homeless Project turning properties into places people can call home. 

Important info:

Closing Date: Sunday 24th November 2024 at midnight 

Interview Date: Wednesday 4th December 2024 in Kings Cross

This post will require an Enhanced DBS check to be processed for the successful applicant. 

About us 

We are National Energy Action (NEA) – and our vision is to end fuel poverty. Our work to improve and promote energy efficiency brings social, environmental, housing and employment benefits.  We believe everyone should be able to afford to keep their homes warm and safe. However, low incomes, high energy bills and poor energy efficiency currently deny this to millions of households across the UK.  Never has this been more important than today.

NEA’s teams are friendly, knowledgeable and are dedicated to what we do.  We are proud of our expertise and proud of the service we deliver to our clients.

We offer colleagues a friendly, rewarding workplace and the chance to build a worthwhile career with a not-for-profit organisation that makes a genuine difference to people’s lives each and every day.

The Role 

We have a fantastic opportunity for someone to join us in the position of Data Analyst to work on a full-time basis, 37 hours per week. Alternatively, we will consider part-time hours on a Job Share basis. The role is offered on a hybrid or remote basis depending on proximity to a NEA office.

As part of NEA’s Policy and Advocacy Directorate, you will work within our highly effective Insights and Impact team, as we focus on a decade of delivery that guarantees a fair energy future for all, and  ensures those on the lowest incomes and living in the least efficient homes receive the support needed to protect health and wellbeing.

The post holder will support National Energy Action in harnessing the power of data analysis and visualisation in the delivery of our charitable aims. They will form part of a process to embed a ‘data driven culture’ within the charity, enhancing our capability and capacity to: 

• Understand and evidence the needs of fuel poor households.

• Develop and apply data insights to directly inform the management, development, and delivery of NEA services. 

• Effectively communicate our data insights to diverse audiences and through different mediums

• Develop and apply data insights to inform and support our advocacy and policy-related campaigning. 

• Develop and apply data insights to inform and develop fundraising and partnership opportunities. 

Hybrid working is subject to necessary H&S and GDPR checks. Post holders must be resident within the UK and be able to provide their Right to Work in the UK.

What you will need to succeed 

You will have demonstrable and applied experience in a data analyst role and hold an appropriate qualification in a relevant subject. You will be familiar and confident in using data visualization tools and programming languages to manipulate, analyse and present data. 

A compelling communicator you will have the ability to translate complex data into easily digestible, accessible and actionable insights that can be easily understood by diverse stakeholders. The right candidate will have excellent interpersonal skills and will build relationships with a diverse range of stakeholders.

Finally, we are passionate about what we do, and we would like you to be too; you will be able to demonstrate an understanding of NEA’s mission to eradicate fuel poverty.

The job description provides a list of the duties of the post and the person specification provides the list of essential and desirable criteria.  

We are offering 

• £32,641 - £37,304 per annum, Scale SO1 – SO2, Points 23-28.

• 2-year Fixed term contract. 

• 11½% non-contributory pension. 

• 25 days annual leave (FTE) plus additional days in between Christmas New Year Period when our offices close; plus, all public holidays per annum. 

• Flexible working arrangements including the opportunity for hybrid working. 

• Enhanced family friendly payments. 

• Employee Assistance Programme. 

• Employee benefits platform. 

No recruitment agency or advertising enquiries, please. 

The closing date for applications is 12 noon on 11 November 2024.  Interviews will be held in the two weeks commencing 25 November 2024.  Full details of this post and an application form are available on our website.

Only shortlisted candidates selected for interview will be notified of the confirmed time and location of interview.

How to apply: 

Apply online by clicking apply now. 

Please be aware that National Energy Action is not a sponsoring organisation. Therefore, the successful applicant must already possess the right to work in the UK or be able to secure the right to work in the UK independently. 

Please note CVs will not be accepted as part of the application process.   

NEA aims to be an equal opportunities employer. We welcome applications from all people with the necessary skills and experience for the post. Charity Registration No. 290511.  Company Registration No:  01853927 

Unseen is working towards a world without slavery. We provide safehouses and support in the community for survivors of trafficking and modern slavery. We also run the Modern Slavery & Exploitation Helpline and work with individuals, communities, businesses, governments, other charities, and statutory agencies to stamp out slavery for good. 

Purpose of the role:

Data Officers are responsible for ensuring the quality of Helpline data through a data cleaning regime, maintaining adherence to published data standards, producing regular statistical publications, producing data for ad-hoc requests and reports, and supporting the ongoing development of the Helpline’s Salesforce instance. Data Officers participate in the training of new starters and the Helpline team around the data model and data standards.

To apply: 

• Please complete Unseen’s application form for the role which includes a personal statement of 500 words outlining your suitability for the role, some personal details and equal opportunities questions, and;
• Please send a copy of your CV to jobs @ unseenuk. org with reference to the job title.

The deadline for applications is midnight on November 17th 2024.

Interviews will likely be held during the week commencing 25th November or 2nd December 2024.

As an organisation focused on equality and diversity, we welcome applications from all sections of the community and all backgrounds, including those with a lived experience of modern slavery, those from ethnic minority groups, those with disabilities and those from the LGBTQ+ community. 

Any questions, please contact jobs @ unseenuk. org. 

Contract type

Permanent

Location

Whittington with some flexibility for remote working

Hours

Full time (37.5 hours per week) with flexibility to work evenings and weekends when required

Annual salary

D1 £29,688.36 to D3 £36,305.99

Review Date

17/11/2024

The Digital Data Manager reports directly into the Head of Fundraising and plays a lead role in driving income generation through strategic management of data. You will also be developing team skill and expertise to ensure a joined-up approach to data.

You'll be responsible for overseeing all data operations, ensuring smooth data collection, integration, and analysis. This includes managing a team of one, ensuring efficient processes for data selection, import and general CRM support. Your exceptional project management skills will be crucial, as you'll lead data-driven initiatives and implement agile methodologies for continuous improvement which will be pivotal in transforming data into actionable insights that contribute to the charity's success and service delivery.

You’ll be creative and commercial in your approach, leveraging digital tools to maximise efficiency and return on investment. Leading on the review, recommendation and rollout of a new CRM into the future will play a large part of your role with automation and streamlining of enhanced processes and procedures in order to increase income generation impact, being the desired output. 

Key responsibilities include leading on the management of a large CRM used for both fundraising and lottery donors/supporters whilst ensuring we continue to meet all regulatory compliances, legislation and policy. With a passion for our cause and a commitment to innovation, the Digital Data Manager will play a crucial role in expanding our digital footprint and maximizing our fundraising potential.

Just so you know:

This post is subject to a Disclose and Barring Service (DBS) check.

We may review applications before the application review date, however, if you apply after the application review date, your application may not be considered. We will accept applications until we have successfully filled the role; this may be earlier than the closing date.

If you have not heard within 14 days of the application close date, then please consider that your application has been unsuccessful at this time.

As part of your application your data will be managed in line with St Giles Hospice Privacy Policy and kept for 6 months. If you would like to see this in full, please visit our website for our Privacy Policy. This is in extension to Charity Job Privacy Policy.

Contract type

Permanent

Location

Whittington with some flexibility for remote working

Hours

Full time (37.5 hours per week) with flexibility to work evenings and weekends when required

Annual salary

B1 £24,050.09 to B3 £25,379.21

Review Date

10/11/2024

As the Digital Data Officer reporting into the Digital Data Manager, you will play a crucial role in managing and leveraging data within the Income Generation team. This position involves overseeing the collection, storage and analysis of data to support strategic decisions and improve operational efficiency. The officer ensures data integrity and compliance with relevant regulations, while also identifying opportunities for digital innovation.

Collaborating with various teams, the Digital Data Officer supports, develops and implements data-driven solutions that enhance the charity's impact. Supporting all areas of fundraising but with a specific focus on individual giving and lottery you will produce meaningful information, analysis reports and training that contributes to the effectiveness of St Giles Hospice Fundraising activities.

You will also play an important part in ensuring data input, usage and training on the income generation database is up to date and lead on data extraction. You will ensure all data work is done in line with relevant processes procedures and legislation. A good understanding of data protection and its relation to fundraising and marketing will be key.

Just so you know:

This post is subject to a Disclose and Barring Service (DBS) check.

We may review applications before the application review date, however, if you apply after the application review date, your application may not be considered. We will accept applications until we have successfully filled the role; this may be earlier than the closing date.

If you have not heard within 14 days of the application close date, then please consider that your application has been unsuccessful at this time.

As part of your application your data will be managed in line with St Giles Hospice Privacy Policy and kept for 6 months. If you would like to see this in full, please visit our website for our Privacy Policy. This is in extension to Charity Job Privacy Policy.

About CoppaFeel!

CoppaFeel! are the UK’s only youth focused breast cancer awareness charity, and we’re on a mission to get every 18-24 year old checking their chest. We educate people on the signs of breast cancer and encourage them to check their chests monthly, so that if they notice something unusual they are empowered to contact their GP and advocate for themselves.

We do this because when diagnosed early, breast cancer treatments are more effective and survival rates are higher. Early detection can save lives.

Breast cancer does not need to be detected late, and as long as we are here and continue to be supported by people like you, we will do all we can to make sure this doesn’t continue to happen.

About the role

We are seeking a talented Database Officer to join our dynamic team. This is an exciting opportunity for someone passionate about data to play a key role in supporting the charity's mission through data management and analysis.

As a Database Officer, you will help support the final stages of the implementation of Beacon, and then will be responsible for ensuring the effective management and maintenance of the CRM moving forward. You’ll collaborate across departments, manage data imports, ensure data accuracy, and provide valuable insights to improve our engagement with supporters and donors. Your work will contribute to the growth of the charity by enabling data-driven decision-making.

The Database officer will sit within the CoppaFeel! Operations Team and will work closely with the Data and Compliance Manager and the Director of Operations to support the organisation with the roll out of Beacon.

This is a hybrid role, with the expectation that you will attend the London office 2 days per week. You will be required to attend the office for quarterly team meetings, department meetings and in person training, we will provide plenty of notice for when you are required to be in for these purposes.

You will report into The Data and Compliance Manager and sit within the Operations Team.

The Role

Duties & Responsibilities

Database Management:

• Maintain and update the charity's CRM database Beacon, ensuring data accuracy, completeness, and consistency.
• Manage records, ensuring data is up-to-date and compliant with GDPR regulations.
• Conduct regular data cleaning, deduplication, and quality checks.
• Support integrations between the database and other systems (e.g., email marketing, online donation platforms)

Data Imports and Exports:

• Process and import data from various sources, including fundraising platforms, events, and direct marketing campaigns.
• Extract and segment data for use in fundraising campaigns, communications, and reporting.
• Process and reconcile donations and assist with direct debit and gift aid claims

Reporting and Analysis:

• Generate reports for teams across the charity, including fundraising, marketing, and senior management, using tools such as Excel or CRM reporting functions.
• Provide data analysis and insights to help optimise fundraising and supporter engagement strategies

Data Compliance:

• Ensure all data processing activities are in line with GDPR and other relevant data protection regulations.
• Maintain and manage consent on the CRM ensuring GDPR compliance

Training and Support:

• Provide database training and support to colleagues, helping them to utilise the CRM effectively.
• Assist with the development and documentation of database procedures and best practices

Skills, Experience and Qualifications

Essential

• Proven experience working in a database officer or similar role, ideally within the charity or non-profit sector
• Strong knowledge of CRM systems (e.g., Beacon, Raiser's Edge, Salesforce, Donorfy, or equivalent)
• Proficient in performing data imports, exports, and segmentation
• Strong analytical and problem-solving skills, with a high level of attention to detail
• Familiarity with GDPR and data protection legislation, with practical experience in ensuring compliance
• Ability to communicate complex data insights clearly and effectively to non-technical colleagues
• Strong interpersonal skills and ability to work collaboratively across the organisation
• A proactive, solution-oriented mindset
• Ability to prioritise and manage multiple tasks in a fast-paced environment

Desirable

• Experience working with Beacon
• Experience working with Mailchimp
• Experience in managing donor or supporter data in a charity context
• Experience in managing donor or supporter data in a charity context
• Understanding of charity fundraising processes, including regular giving, direct marketing, and event fundraising
• Experience working with data visualisation tools such as Power BI
• Passion for the charity sector and the role data plays in driving mission impact

Application information

Applications will close on 20th November with the aim to commence interviews on W/C 25th November 2024. CoppaFeel! reserves the right to close the vacancy early in the event that we receive a high number of applications before the closing date.

Main benefits, Terms & Conditions

Annual Leave: 22 days pro rata (plus public holidays). Additional Leave: 1 day of leave on our Founder’s Cancerversary, birthday leave, plus office closure over Christmas.

A hybrid of office and flexible, working Daily Flexi Time: starting anytime between 8am and 10am. Working from home up to 3 days per week (pro rata).

Training: We have a budget each year for employees training and development plans.

Equality, Diversity & Inclusion Statement

At CoppaFeel!, we support a diverse range of communities and we understand that diversity within our team is central and crucial to meeting the needs of the young people we exist to serve. We strongly encourage applications from Black, and people of colour, LGBTQIA+ candidates, candidates with disabilities, from men, and from those with a lived experience of cancer because we would like to increase the representation of these groups within the charity.

We promote equality, diversity and inclusion in our workplace and make recruitment decisions by matching the charity's needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We recognise the value in encouraging a diverse range of perspectives, skills, experience and knowledge at the charity.

While the successful candidate will be selected purely on merit, in the event of a tie between two candidates with equal suitability, we may select a candidate with lived experience of the issues we are seeking to address through our work.

We are a Disability Confident Employer and we commit to offering an interview for all applicants with disabilities who meet our required criteria for the role. If you have any accessibility requirements or need any adjustments for the interview process please get in touch.

GRSAC offers a variety of exciting opportunities to learn, develop and grow in your career. We recognise the value everyone brings to the organisation in achieving our aims, and we are dedicated to developing and rewarding our staff. 

Hours: 30 – 37.5 hours per week (0.8 - 1FTE), as agreed

Responsible to: CEO

Overall Objectives:

· To ensure the efficient and effective running of GRASAC’s office

· To ensure high-quality management of all data systems

· To provide administrative support to the CEO, Board and team

Key Responsibilities

Facilities and supplies

1. Manage Health and safety within the offices including routine checks and regulatory compliance checks to promote a safe working environment in line with policies on Health and Safety, highlighting any significant deficiencies to a senior colleague.

2. Manage office supplies.

3. Manage all supplier contracts.

Data management

1. Work alongside the GRASAC team to ensure that all service activity is recorded, monitored and evaluated to meet regular deadlines.

2. Oversee data storage systems, ensuring data backups.

3. Ensure regulatory compliance and stay up to date with data privacy regulations.

4. Prepare reports for internal and external stakeholders as required.

5. Provide on-going support for casework management system.

Communication with stakeholders

1. Respond to all phone and email enquiries.

2. Manage all general inboxes

3. Manage all client referrals, including initial contact with all potential clients and uploading referrals to data management system.

4. Coordinate the provision and analysis of client feedback surveys.

Media and Comms

1. Manage GRASAC’s social media including regular posting of agreed information.

2. Manage GRASAC’s website ensuring it is updated as necessary.

3. Manage and distribute all publicity information.

4. Support GRASAC fundraising events, awareness raising events and activities.

Administrative support

1. Process and manage invoices for approval.

2. Oversee petty cash, including disbursements and reconciliation.

3. Process all expenses ensuring they are completed with all necessary information prior to approval.

4. Coordinate all recruitment (staff, volunteers and trustees).

5. Manage all DBS checks including updates.

6. Provide administrative support to the CEO as required.

7. Minute agreed meetings.

General Responsibilities:

1. Provide a diverse and culturally sensitive service, ensuring that anti-discriminatory practice and equality of opportunity are promoted within all aspects of GRASAC’s services.

2. Attend external events, meetings, training and development activities when required even if these are outside of your working hours and away from GRASAC’s premises.

3. Understand and contribute to the overall objectives of the organisation. 

The list of tasks is not exclusive and may include other duties that are consistent with the above as may be required from time to time, with the job description being subject to review and periodic amendments

Information related to the post:

· Post is restricted to women under Schedule 9, Part 1, Equality Act 2010

· Applicants will undergo an enhanced Disclosure and Barring Service (DBS) check prior to appointment.

Equal opportunities statement: GRASAC is striving to be an equal opportunities employer and we welcome applications from women from all sections of the community.

Grants Specialist - Job Description 

Location- UK & US

Salary Band UK - £51,050 

Salary Band US - $85,246 

All qualified candidates must submit a cover letter for consideration

About the Fund:

The Fund for Global Human Rights (the Fund) is a leading supporter of on-the-ground human rights groups around the world.  Dedicated to identifying and investing in the most effective human rights organizations in regions from Latin America to Africa to Southeast Asia, the Fund for Global Human Rights offers grants and facilitates technical support to ensure the long-term effectiveness and viability of front-line groups working in challenging conditions with scant resources.

As an employer active in the field of human rights, The Fund is deeply committed to the overall well-being of its staff.  It envisions a people centric workplace characterized by compassion, empathy, and balance. Its values are respect, integrity, agility, sustainability, and inclusivity. As the organization adapts and changes, it looks to its values to root and guide itself. Values are woven into The Fund Theory of Change and used to guide its direction and make decisions.

This is an exciting time at the Fund, having been undertaking a Strategic Review and being about to embark on an Operational Review to optimize our internal structures and systems to support the delivery of the Fund’s mission and strategic direction.

Your role:

The Grantmaking Operations team sits within the Fund’s Operations department and is primarily focused on ensuring that resources are reaching frontline activist organizations. The team seeks to hire a Grants Specialist who will report to the Managers of Grantmaking Operations and manage the Fund’s most complex grantmaking programs.

The successful candidate will join a high-performing, enthusiastic grants management team, a deeply committed global staff, and an organization constantly learning and adapting to global contexts.

ESSENTIAL DUTIES OF THE POSITION:

Grantmaking

• Manage due diligence and enhanced grantmaking protocols for a highly complex and high-volume portfolio of grants spanning 50+ countries.
  • Inform the development and implementation of grantmaking plans, ensuring they are robust and responsive to changing contexts and needs.
  • Research compliance and financial regulation for various country contexts as needed and flag potential areas of risk to the Manager of Grantmaking Policy and Models.
  • Identify and flag operational challenges that may have an impact on programmatic grantmaking ambitions, potential donor commitments or grantmaking advisory bodies.
  • Coordinate with Program and Grantmaking Operations to ensure grants and grantee relationships are managed according to their risk level and operating context.
  • Together with Program, Fundraising and Finance teams coordinate grant recommendation processes and timeline for grantmaking portfolios.
  • Prepare and organize applicant materials and prospective grantee documents for all LEF cohorts.
  • Manage incoming grant proposals and evaluate eligibility of prospective grantees in line with grantmaking due diligence protocols.
  • Serve as the primary point of contact for grantees, enhancing grantee relations and maintaining communication in multiple languages, including but not limited to English and Spanish.
  • Coordinate translation of grant and program related materials in line with portfolio grantmaking, (i.e., ensuring all grant and program documents are tailored according to program initiatives and compliance needs)
  • Participate (and lead as needed) in regular check-ins, strategic meetings and retreats to help coordinate the workflow of grantmaking, shape grantmaking budgets and collaboration with external stakeholders.
  • Actively contribute to fundraising stages by integrating data-driven insights and compelling narratives in proposals and evaluation reports.

Database and Systems Administration

• Contribute to the management of the Fund’s grants management system.
  • Maintain accurate grant and grantee records – updating grant, organization and contact records daily, updating budget trackers periodically and ensuring OFAC compliance.
  • Generate reports and dashboards for colleagues across departments, as needed.
  • Code all grantmaking requests and budgeting information.
• Enhance the grants management system functionalities, including coding and back-end development for improved user experience and data integrity.
  • Collaborate with Grantmaking Operations colleagues to test new releases to grantmaking database, identifying improvements and addressing bugs.
  • Contribute to the design and creation of the EOI and proposal forms in the grants management system.
  • Facilitate the successful launch of newly implemented workflows and forms within the grants management system by identifying and assisting in the resolution of issues, ensuring optimal functionality and user experience.
  • Support the design and implementation of grantee portals to facilitate efficient interactions and reporting.
  • Collaborate with Grants Management colleagues to test new releases to grantmaking database, identifying improvements and addressing bugs.

Project Coordination

• Lead on GM internal projects; brainstorming and implementing workflow solutions to team endeavors, ensuring cohesive and aligned project reporting and closing.
• Provide support to the Manager of Grantmaking Systems & Projects
  • Support engagement with all project stakeholders, gathering and integrating feedback to improve project management processes.
  • Proactively identify risks associated with projects; recommending effective solutions to ensure successful implementation.
  • Inform the scheduling and coordination of project activities, including meetings and deadlines, in coordination with Legal Empowerment Fund team.
  • Document project outcomes and adaptations; ensuring learning is embedded in LEF grantmaking operations.

Your Team:

This position is part of the Fund’s Grantmaking Operations Team. The team is comprised of one Director, two Managers and four Specialists spread between the US and UK offices. This position will report to the Deputy Director of Grantmaking Operations and will be based in the UK or US.

You Have - Candidates should demonstrate the following range of skills, experience, and qualities:

• Three years of relevant work experience, e.g., managing workflows, projects, and processes + at least one year of complementary education or experience working in human rights, program, or fundraising
• Demonstrated experience navigating legal and financial frameworks in the UK/US and working knowledge of international grantmaking funding trends and nuances.
• Strong project management skills, including software and people and process management.
• Initiative and strong sense of follow up, demonstrating the ability to keep track of multiple streams of cross-sectional work, and drive forward momentum.
• Diplomacy and the ability to manage sensitive data in a confidential and appropriate manner.
• Excellent organizational, problem-solving, and time management skills
• Exceptional and consistent attention to detail while managing complex tasks and/or large work portfolios in a fast-paced, complex environment.
• Excellent written and verbal communica6tion skills with the ability to convey information accurately and listen effectively.
• Working knowledge of databases and proficiency in Microsoft Office Teams among other applications
• Strategic and analytical thinker; anticipates the impact of changes—small and large on workflows and process.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Fluent in English and strong working proficiency in Spanish (written and verbal)

PREFERRED QUALIFICATIONS (I.E. NICE TO HAVE, BUT NOT CRITICAL)

• Experience in a non-profit environment; grants management experience at private or public foundation a plus.
• Experience in or demonstrated interest in human rights and/or social justice issues.
• Additional language proficiency, especially in Spanish, Arabic, or French.
• Familiarity with US and/or UK non-profit compliance requirements and best practices.
• Familiarity with grants management systems, especially Fluxx.

The ideal candidate will also possess the following attributes:

• A constructive and solutions-oriented approach to problem solving.
• Works proactively to address molehills before they become mountains.
• Comfortable in a fast-moving, ever-changing environment.
• Enterprising, curious, and willing to take on new projects.
• Strong interpersonal skills and thrives in collaborative, diverse team settings.
• Customer service oriented; understands who we serve and considers the client(s) when managing change.

At Independent Age, we believe that no older person should face financial hardship. That’s why, by 2027, our goal is to have improved the lives of one million older people.

Our impact across policy, campaigning, information and advice, grant-making and partnerships improves lives by increasing the financial well-being of older people in financial hardship, enabling greater choice and independence in wider areas of life. We want to find talented individuals from diverse backgrounds to join us on this journey. 

Responsibilities and Person Specification: 

This role at Independent Age is a brilliant opportunity to work on our grant funding programmes, involving support of grant management, applications, assessments, and funding administration. The postholder will foster positive connections with funded organisations, service partners and individual grant holders, contribute to the review and analysis of grant and partnership reporting and evaluations, and help communicate the impact of grants working with multiple stakeholders. You will support with creating value-adding opportunities for grantees, from organising engaging training to hosting networking events.

A strong understanding of grant making and experience in supporting partnerships, a project, or programme of work, your collaborative approach, outstanding interpersonal skills, and commitment to customer service will be important for this role. You should also have excellent administrative and organisational skills, a keen eye for detail and be experienced in data management. 

For full details on the role and requirements, please review the job description and person specification.  If your experience doesn’t align perfectly with all of the criteria in the person specification but you do meet most of them and are excited about the role, we encourage you to apply anyway.

This is a full-time role, 35 hours per week, which you can choose to work over five days or a 9 day fortnight.

What it’s like to work at Independent Age: 

We celebrate diversity at Independent Age and champion the differences that make each of us unique. We actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. We aim to attract and retain a wide range of talent and create an environment where everyone can feel safe, protected, welcome and included. 

We offer great benefits including 28 days annual leave plus public holidays, a generous pension scheme with life assurance, and fantastic learning and development opportunities. We also offer a number of enhanced leave provisions and benefits. 

We know that a good work life balance helps us perform at our best and supports wellbeing. Flexible working hours and hybrid working is standard for all (those contracted to work in the office usually attend 1 day per week). But if you need a different form of flexibility, we are always happy to talk flexible working.

You can find out more about what it’s like to work at Independent Age by visiting the Careers page on our website.

Application Process: 

To apply, please visit our website to submit a CV and a Supporting Statement, detailing how your skills and experience meet the criteria within the Job Description and Person Specification (please do not hesitate to contact us if you have specific requirements and need support to apply in an alternative format). 

To support our commitment to equity, diversity and inclusion our hiring managers use anonymous shortlisting. Therefore, please do not include your name, photo, or information to indicate your gender or age in your CV and supporting statement. Please do not omit dates of employment. Please ensure the title of any uploads does not contain your name.

Independent Age is committed to safeguarding and follows Safer Recruitment practices to ensure we are safeguarding those we work with. We therefore ask that you supply your full work history with explanations for any gaps in the application documents you submit and, if offered the post, we will require two employment references including your current or most recent employer. A Basic DBS Certificate will be required for this role. 

Closing Date: 23:59 on Monday 18th November 2024 

Interview Dates:  

• First Interviews will be held online on Thursday 28th November 2024 
• Second Interviews will be held in person on Thursday 5th December 2024 at Independent Age, 19 Avonmore Road, W14 8RR. 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

The International Organization for Migration in the United Kingdom (IOM UK) delivers a range of programming to support refugees and migrants, both in the UK and internationally, including projects focusing on resettlement, integration, migration and development, migrant protection, labour migration, climate change, community cohesion and research. IOM UK has been present in the UK since 1995.

Under the overall guidance of the Chief of Mission (CoM) and direct supervision of the Senior Programmes Coordinator, the Compliance and Reporting Specialist will work closely with the relevant Team Leads in the Mission, M&E team in Regional Office, to ensure programme compliance, support the development of monitoring tools and supervise the timely reporting on Resettlement related activities. 

For more details about the role and how to apply, please visit our website: https://unitedkingdom.iom.int/careers

At Help for Heroes, we help the Armed Forces community live well after service. Life can be tough when a military career comes to an end, especially if it has been cut short by illness or injury. Overnight, people lose not only their job, but also a support network that is like family. There are many ways we help veterans, their relatives, serving personnel, and people who worked alongside the UK military. We help people with their physical and mental health needs, and a range of welfare issues. Our support gives people the skills, confidence and knowledge to make a success of life after service.

As One Team we share a philosophy – I.C.A.R.E. It’s the way we walk and talk, the way we interact with others and how we approach everything we do. We are:

Innovative – Collaborative – Authentic – Resourceful – Energetic. 

We have an incredible opportunity for a Individual Giving Officer - (Digital Mobilisation) to join our team n a part-time basis, working 21 hours per week across 3 days. Ideally, these hours will include Tuesdays.

Please see below for more information on what just might be your future role.

About You

Do you have experience in delivering digital mobilisation campaigns? Engaging with supporters on supporter journeys via emails? Or converting digital leads into cash donors, regular givers, or lottery players, whilst also engaging them with advocacy or campaigning actions.

Are you passionate about mobilising supporters and maximising their loyalty through multi-channel supporter campaigns? Are you eager to create automated supporter journeys via email?

Do you understand Individual Giving audiences and their motivations for giving and want to be involved in this exciting new Individual Giving programme you can be proud of?

You love a challenge, are passionate and motivated, and want the chance to make a massive difference at an amazing charity.

We are open to experience outside of the charity sector, having experience in project management and/or marketing, including reporting on activity, would be beneficial to this role.

About the Role

This role will be pivotal in growing the Help for Heroes email supporter base driving income and engagement from different audiences. It’s an exciting chance to be a part of a rapidly growing Individual Giving programme, to working with internal and external stakeholders to produce digital campaigns with advocacy and campaigning at the heart of what you do.

You will be involved in recruiting, engaging and converting the supporter community across digital channels, predominantly via email and DotDigital. It is key advanced engaging supporter journeys via email, following and creating automation journeys whilst also coming up with creative ideas for execution. Motivating supporters to engage with the charity, whether by signing our latest petition, donating, or signing up to become a regular giver.

Additionally, you’ll be able to report and analyse on all elements of our digital mobilisation campaigns, reacting to audience and sector insight to optimise our supporter journey.

About the Team

You’ll be joining the wider Commercial /Fundraising Directorate, who are focused on driving income for Help for Heroes. And you’ll be working directly in the Individual Giving team, a quickly growing team within the Directorate. Help for Heroes has supported more than 30,000 people since 2007, and you can be a part of making such an incredible difference every day.