Database Administrator Jobs

Do you want to be part of creating a more just and equitable society? Facing History and Ourselves UK uses lessons of history to challenge teachers and their students to stand up to bigotry and hate. Join our growing team to help us ensure more young people grow up to be critical and empathetic thinkers who are equipped to stand up against injustice and play their role as active responsible citizens. You will provide administrative support for our fundraising and operations functions, including human resources and health and safety, provide admin support for our Executive Director and provide logistical support for events.

Role Overview
Reporting to the Executive Director, the Finance and Operations Administrator will be responsible for providing successful administrative support for the general running of the organisation and for our fundraising activity. The post holder provides support to the Executive Director and other members of the team to ensure the smooth running of all non-programme activity. 

We are looking for a well-organised individual who would enjoy being part of a small, passionate team.

Key Duties and Accountabilities
The role will involve four key areas:

• Finance administration; including entering all transactions into Sage (finance management system), raising and processing invoices, processing staff and contractor expenses, supporting preparation finance reports for board and audit.
• Operational administration; including human resource and health and safety administration, supporting administration of the board of trustees, undertaking logistical support for team and board meetings.
• Event support; including supporting event planning and overseeing event logistics for all non-programme events. 
• Administration support for Executive Director; including supporting diary management and undertaking research prior to and following meetings and events.
• Fundraising administration; including administrative support for management of donors, maintaining calendars and scheduling events and meetings, and maintaining the database.

Your Core Competencies, Skills and Experience
(E is essential, D is Desirable)

• Qualifications or work experience (paid or voluntary) relevant to the role. (E)
• Competency with technology, including Microsoft, Google and other software/tools. (E)
• Strong relationship-building skills and an ability to maintain relationships over time. (E)
• Effective communication skills, in writing and orally. (E)
• Ability to manage time and multiple tasks. (E)
• Well-organised and detail-oriented. (E)
• Ability to resolve most issues and tasks independently, escalating complex situations. (E)
• Maintain a high level of confidentiality due to the nature of work. (E)
• Commitment to the mission of Facing History. (E)
• Project management skills and experience. (D)
• Experience with Salesforce or a similar database. (D)
• Experience with Sage Intacct or similar financial management system. (D)

There will be a requirement to work outside normal working hours due to evening events and the fact that we work closely with Facing History and Ourselves Inc. in the United States, who originated the work and provide support and guidance to the team in the UK. It is expected that this is likely to average one day a week with a later start and finish than usual working hours with reasonable notice given.

There will be some UK wide travel required for the job.

Why work at Facing History and Ourselves? 
Facing History and Ourselves UK is a charity committed to using the lessons of history to inspire teachers and their students to build a world free from bigotry and hate.

We are entering a new three-year strategy to drive growth and give as many schools and teachers as possible the tools and content to empower their students to become upstanding citizens whilst also excelling in their academic performance. We will be developing new ways to extend our reach and scale our work. This administrative role will be key to the smooth running and success of our organisation and supporting the operational, financial and fundraising efforts which underpin the work allowing us to continue to deliver and grow. 

Employees receive 20 days of paid annual leave, all bank holidays and a further four floating / personal days (pro rata’d for part time roles). We provide up to a 5% match on pension contributions and there is an Employee Support Scheme in place.

Facing History and Ourselves UK is an Equal Opportunity Employer and proudly values diversity. Based on the current profile of our workforce and our commitment to being a diverse and inclusive workplace, which we believe makes an organisation more effective, we particularly welcome applications from people from Black, Asian and Minority Ethnic backgrounds, people living with a disability and people from the LGBTQ+ community. All applications will be assessed based on the candidate’s skills and abilities in relation to the person specification.

Facing History and Ourselves UK is committed to processing your personal data fairly, lawfully and transparently in line with GDPR 2016. 
Facing History and Ourselves UK is a registered charity, number 1103592.

Please note, applicants must have the right to work in the UK. Unfortunately, we are unable to sponsor visas at this time.

We are looking for a SharePoint Administrator / Developer within our Technology Team. You will be an experienced and capable SharePoint Administrator / Developer with a proven track record in setting up and configuring SharePoint sites. You’ll be adept at handling change, including changing requirements. You are considered an expert by your colleagues and are happy to share your knowledge with others and have excellent communication skills (both written and verbal).

You will have worked extensively with core SharePoint functionality as well as functionality provided by add-ons, apps, and integrations. You will have experience in configuring SharePoint to produce custom reports based on colleagues’ needs. You also keep up to date with developments in the SharePoint and wider Microsoft 365 ecosystem and consider how they may add value to the Fund.

Interview Date: Week commencing 30th September – online

Location: UK - with the expectation of travel to offices when required, particularly Birmingham where the majority of the team are based

We have a hybrid approach to working, work pattern and location will be agreed with the successful candidate. The role can be based at any of our UK offices, these are Belfast, Birmingham, Cardiff, Exeter, Glasgow, Leeds, London, Newcastle and Newtown

On application, please align your supporting statement to the criteria below

Essential criteria

• Demonstrable experience of investigating, analysing, agreeing, and documenting stakeholder needs and requirements. 
• Configuring the company SharePoint systems to specified requirements.
• Developing and maintaining new sites (Hub, Communication & Team sites)
• Designing, coding, and implementing scalable applications.

Desirable criteria

• Extending SharePoint functionality with forms, web parts, and application technologies.
• Testing and debugging code
• Troubleshooting software issues.
• Maintaining and updating SharePoint applications.

Equity, Diversity and Inclusion  

Communities in the UK come in all shapes and sizes. National Lottery funding is for everyone – therefore, we are committed to equity, diversity and inclusion and we work hard to ensure our funding reaches where it is needed.  

We also believe our people should represent the communities, organisations and individuals we work with. That’s why The National Lottery Community Fund is committed to being an inclusive employer and a great place to work. We recognise and celebrate the fact that our people come from diverse backgrounds. We positively welcome applications from people from ethnic minority backgrounds, people with disabilities or longstanding health conditions, people who are LGBTQ+, and people from different socio-economic and educational backgrounds, as well as people of all ages. 

As a Disability Confident Employer, we take a proactive approach in making reasonable adjustments, if needed, throughout the recruitment process and during employment. (This can be related to a physical and mental health condition.) 

Based in Buckingham, Retina UK is looking for a self motivated person to join their hardworking, dedicated team as their Financial Administrator, providing financial and administrative support within the finance department as well as across the charity.

The successful candidate will be based at the Buckingham office and will work a 21 hour week (work pattern to be agreed). With a minimum of 1 year of working within a finance role, a high standard of written and verbal communication, numerate, a quick learner and a supportive team player, this person will also demonstrate empathy with Retina UK's aims, objectives and values.

We are seeking a highly organised and proactive Executive Assistant and Administrator to support our team and ensure the smooth operation of our office. This is an exciting opportunity for an enthusiastic and self-motivated, experienced executive assistant with administration experience to join our warm and friendly mental health charity. Dose of Nature is in an exciting phase of growth as we continue to receive greater funding to expand our reach. This role requires a detail-oriented individual with excellent communication skills, who can manage multiple tasks and priorities efficiently. You will assist with incoming calls and enquiries from our clients and volunteers whilst supporting our team members with recurring daily tasks and stand-alone projects with minimal direction and supervision. 

The successful candidate will be a key player in facilitating our mission by providing exceptional administrative support and contributing to the overall effectiveness of the organisation. We offer candidates hybrid working arrangements with the opportunity to work on-site in our nature reserve at Pensford Field, near Kew Gardens, 1-2 days per week. 

We are looking for someone with enthusiasm, passion, and a can-do attitude, who is confident in making decisions and solving problems. You will need to hit the ground running, must be able to deal with conflicting demands and prioritise work whilst ensuring that a high-quality service is provided and that deadlines are met. You must be professional, with good attention to detail and a high level of discretion, with great written and verbal communication abilities and excellent organisational skills.

The nature of the role may require occasional flexible hours such as occasional evenings to cover quarterly Board meetings and other events as necessitated by the needs of the charity. 

30 hours, 4 days per week

Fixed Term for 6 months

Band 3: £25,152.17 – £28,210.34 per annum pro rata

St Joseph's Hospice, Mare Street, London E8 4SA

The HR department is a small dynamic and close-knit team focused on continuous improvement. This year is an exciting year of innovation and transformation, which will see new processes and practices implemented to respond to the changing needs of the Hospice. The HR Administrator will be responsible for the transition of all files to e-file and portal records acutely.

You will need:

• Effective communication and interpersonal skills
• Experience in data entry
• Extraordinary organisation skills

Main areas of accountability would be to manage and implement the Hospice’s file management protocol in line with GDPR and work with the team to continuously review and improve the filing process.

Where you’ll work

St Joseph's Hospice was founded in 1905 by the Religious Sisters of Charity and as such it has a rich, Catholic heritage which informs our work today: to support and welcome those in need, from all different cultures, religions and backgrounds.

We provide high quality specialist palliative care for patients with cancer and other life-threatening conditions across East and North London. We have a large team of clinical staff who work across community, in-patient and out-patient services delivering individualised, responsive and holistic support to patients and their families/carers.

Why work for us?

• 27 days holiday plus public holidays, increasing up to 33 days with service
• Subsidised café and early access to retail sale events
• Season ticket/Welfare loans
• Continuation of NHS Pension Scheme or an excellent salary-exchange pension scheme.
• Santander cycles discount and cycle to work scheme
• Health Cash Plan and access to the EAP services

Join St Joseph’s team and find out more!

To apply, please visit our website via the Apply button.

Closing date: Wednesday, 18 September 2024

We are an equal opportunities and a disability confident employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.

Our vision is for a world where everyone experiencing a mental health issue receives support and respect. Join our passionate, dedicated team and make a difference today.

About the role

Every piece of data we collect holds a story, a piece of someone’s journey towards better mental health.

This is a pivotal role within the CRM and Insights team, supporting the project team in successfully migrating service user data from the existing Dynamics system to In-Form CRM. You will join us at an exciting time, as we streamline operational systems and data processes, enabling the service teams to serve our communities more efficiently and effectively.

You will be well versed in SQL and database analysis techniques, helping the project team to understand the relationships between the Dynamics entities and how the data can be best transposed into the Salesforce-based CRM, In-Form CRM.

By understanding the Solent Mind's data retention rules, you will assist in inspecting and cleansing the data to ensure that only relevant, accurate, and complete data is migrated to In-Form CRM.

As new data systems are integrated, this role will collaborate with owners of the Finance, HR and Donor Management systems to support the design of viable solutions to extract, transpose, and load data between the different systems. This role is initially offered on a 12-month fixed-term contract.

About you

You will be highly proficient in manipulating data using Excel and SQL, with proven experience in analysing databases to extract, transform, and load data. You’ll have a strong knowledge of data auditing techniques and processes, along with a good understanding of data management principles and compliance. You’ll be able to communicate technical concepts simply to non-technical colleagues and be comfortable working both autonomously and in a team environment.

About us

We're Solent Mind! We’re part of a network of over 100 Local Minds who tailor trusted mental health services to our communities. We set our own strategies and partnerships and rely on the support of our brilliant local fundraisers.

We collaborate with Mind to make sure their pioneering campaigns, information and research make a difference in Hampshire. Together, we make better mental health possible both locally and nationally.

Benefits

Our Gold Award for Workplace Wellbeing Index 2022/2023 and being a Mindful Employer reflects our commitment to our lively, friendly teams. We empower our people to have a voice, discover new opportunities and develop their careers. In addition to knowing you’re making a difference, you’ll also enjoy excellent benefits, including:

• Flexible working to promote a healthy work/life balance
• 25 days’ annual leave rising incrementally to 30 days per year (pro rata for part-time)
• Pension plan
• Employee Assistance Programme
• Season ticket and cycle-to-work scheme

If you’re ready to join the fight for mental health, visit our website to find out more and apply.  

Closing date: Friday 20 September 2024.

Interview date: w/c Monday 30 September 2024.

Posts may be subject to a relevant DBS check.

Solent Mind welcomes applications from all the communities in which we work. Appointments are made on merit.

Registered Charity No: 1081116. Registered with Limited Liability in England and Wales No: 4004500.

Be there when it matters

Are you interested in a career in data and looking for your first step? If so come and join our team and contribute to the incredible work that we do across Sue Ryder.

As Database Assistant you’ll be a key team member of a busy Supporter Data & Insight team, providing administrative support to the Head of Department and other team managers.

Key Responsibilities
• Helping to keep fundraising database clean
• Writing back to the system all mass communications we’ve had with our supporters
• Matching different sets of files
• Administrative support for the data team

This is an excellent opportunity for someone beginning their career in data to work alongside an experienced, friendly team learning about all aspects of Supporter Care, Data and Fundraising compliance.

About You
To hit the ground running ideally you will have excellent communication skills and the ability to organise and prioritise a busy workload. You will have experience of using Microsoft Excel and experience of working with databases would also be an advantage. What is essential is to be a team player with an enthusiasm for fundraising in order to succeed in the role and progress your career with us.

What we can offer you:

Competitive Benefits Package
- 27 days holiday rising to 33 with length of service plus bank holidays (pro rata if part-time), - Company pension scheme
- EAP support scheme
- Staff discount with thousands of retailers
- Enhanced maternity, paternity and adoption pay
- and lots more. Please visit our careers website for the full list.

Closing date:10th September
If we find a suitable candidate, we may close the listing prior to 1st September 2024

Interview date: TBC - we’ll contact you if you’re shortlisted. This will be a virtual interview. (Excel test + Interview)

We actively encourage applications from people from all backgrounds to help us to provide the best possible experience for the people who use our services and continue to make Sue Ryder a great place to work, and attract and recruit the best, most diverse workforce possible. We are particularly interested in increasing applications from the global majority, LGTBQIA+ and people with disabilities as they are currently underrepresented in our organisation.

Please let us know if you have any feedback to make our recruitment processes more accessible and inclusive or if you require any adjustments made to your application or interview process 

If you want more than just a job, we want you.
Join the team and be there when it matters.

Sue Ryder is here to make sure everyone approaching the end of their life or living with grief can access the support they need. There is no one size fits all when it comes to how we cope and the help we need, but with our support, no one has to face dying or grief alone. We are there when it matters.

This is an exciting opportunity to join a growing team at the Centre for Deaf and Hard of Hearing People. You will support our work in providing assistive equipment for Deaf and hard of hearing people in the Bristol area, as well as providing administrative support to our community development projects and CEO.

We welcome applications from people who have experience of working with or supporting Deaf and hard of hearing people, and those with administration skills who would like to use these skills in a new and rewarding area of work.

Centre for Deaf and Hard of Hearing People: 

The Centre for Deaf and Hard of Hearing People (CfD) is a registered small-sized charity that delivers a wide range of services including community development initiatives and assistive equipment services to people in Bristol who are Deaf, deafened, or hard of hearing. Our mission statement includes, we are working toward creating a Bristol “where everyone can participate in all aspects of life in the city, whatever their level of hearing”.

CfD challenges the prejudice and barriers that Deaf and hard of hearing people face in their daily lives. We are developing exciting new plans for activities that will contribute to our aims and promote equality for all deaf people.

Summary of duties:   

Under the direction of the Operations Manager, the administrator will support the Equipment Service Team to achieve a high standard of service delivery. 

The administrator will also support the Communities Team and CEO with organising and delivering activities run as part of our community development projects. 

The administrator will also provide broader administrative support to the CEO and to the charity. 

Responsibilities: 

● Be the first point of contact for equipment service clients, usually by phone and email

● Book appointments for clients for the equipment service

● Input client records into our database

● Send out surveys and summarise the responses

● Schedule meetings and take minutes where necessary. This may include taking minutes at Board meetings

● Support with event and activities’ organisation such as booking rooms, preparing publicity, registering participants etc ● Typing standard CfD letters e.g. invoices, communication with clients etc.

● Monitoring and maintaining levels of office supplies and consumables

● Meet and greet any visitors, contractors, clients to the CfD office or to the equipment service resource room

● Answer the CfD office telephone and take messages for staff

● Receive and respond/deal with general email and phone enquiries, postal mail, and messages

● Support with photocopying and scanning as required

● Develop reports as requested

● Proofread letters and documents written by other staff

● Help CfD to meet its Health and Safety responsibilities

● Be part of the team representing CfD at local events and exhibitions

● Part of your role will involve communicating with a mix of hearing, Deaf and hard of hearing people. British Sign Language interpreters and other communication support will be provided to support you if required. 

Any other duties as may be reasonably required for the performance of this position.

Essential skills and competencies:

● At least one year’s experience of working in an office as an administrator

● Good working knowledge of Microsoft Office and associated software, including Excel, Word, Outlook, Planner, and simple databases

● Effective and professional telephone manner

● Ability to compose letters and short documents and write in a friendly and direct style

● Ability to work on own initiative and as part of a team

● Excellent organisational and time-management skills

● A positive attitude towards Deaf and hard of hearing people with some understanding of the barriers they face in their lives.

● Excellent interpersonal skills and confidence in communicating with Deaf British Sign Language (BSL) users and hard of hearing people. CfD will provide training for the successful candidate if they do not have BSL skills 

● Good attention to detail 

Desirable skills, knowledge and experience: 

● Experience working with Deaf and hard of hearing people

● Knowledge of British Sign Language (CfD will provide training for the successful candidate if they do not have BSL skills)

● Experience of working, paid or unpaid, in or with communities, the disability sector or in the third sector

● Experience of taking minutes

● Knowledge of Health and Safety legislation and ability to carry out Health & Safety checks

● Experience using CRM databases

Things we expect all staff to support us with: 

● Actively seek out opportunities for development and income generation

● Read, understand and adhere to CfD’s policies and procedures

● Stay up to date with key developments in your specialist area

● Be willing to occasionally work evenings and weekends

● Participate in team-meetings and development days

● Be willing to travel across Bristol and occasionally further afield

● Represent CfD at local, regional and national meetings and events 

In return, you will receive:

• Competitive pay and holiday allowance (25 days a year plus Bank Holidays pro rata)

• Employee pension contributions

• A flexible working policy (Our core hours are 10.00 until 16.00 Mon to Fri)

• The opportunity to be part of a committed, skilled and supportive team

• Support to develop your skills further

• Location: Remote/London/Bristol/Birmingham.
• Permanent
• Contract: Full time or Part time (minimum 4 days per week)
• £25,000 (plus £2,000 London weighting if applicable) per annum full time equivalent.

As Business Administration & Finance Officer (BAFO) you will be responsible for the smooth running of the administration of the charity. Working closely with the finance team, HR team, regional managers and the senior management team and the post holder will have communication with all members of Envision employees. The aim of the role is to standardise our back-office processes to ensure accuracy and efficiency including Finance, HR & IT as well as event and travel management.

Key Responsibilities:

• Administrative support for all Envision delivery staff including event space hiring, sending out contracts to our partners and inputting information into our customer relationship management (CRM) software, Salesforce.
• Financial transactions including bookkeeping, raising sales invoices and processing purchase invoices, administration related to organisation purchasing cards.
• Processing travel bookings and hotel bookings for the organisation.
• Submitting gift aid claims to HMRC.
• HR transactional administration including recruitment, maintaining employee records, etc.
• Maintain IT inventory and submitting IT queries to our external IT provider.

Essential Experience, Knowledge and Competencies:

• Demonstrate the ability to work as part of a team and use your own initiative.
• Experience with IT systems – Office 365 & Shared Drive.
• Demonstrate excellent communication skills both verbally and in writing to a wide range of people.
• Demonstrate excellent organisational skills and the ability to prioritise own workload to meet deadlines.
• Demonstrate a high level of accuracy for data entry.

Desirable Experience, Knowledge and Competencies:

• Experience of working in a busy and varied administrative support role.
• Experience with IT systems – Xero, SafeHR, Salesforce & Docusign.
• Demonstrate a logical approach to developing and implementing processes.
• Understanding of, and/or lived experience of, the barriers that young people face, that contribute to the education and employment gap.

Envision seeks to ensure we achieve diversity in our workforce and that all applicants and employees receive equal and fair treatment, regardless of age, race, gender, religion, sexual orientation, disability or nationality. We encourage applications with lived experience to apply as they are currently under- represented in our organisation. Envision graduates will be guaranteed a first round interview. 

To apply you must please read the application pack and apply online.

Deadline- Midnight Wednesday 25th September

Please note:

- Applicants must have the right to work in the UK. Unfortunately we are unable to sponsor visas at this time.

- We will only be contacting candidates who have been shortlisted for interview. Therefore, if we do not contact you, please assume you have been unsuccessful.

- We also regret to inform you that, due to the high volume of applications we receive, we will be unable to provide you with feedback regarding your application.

Administrator

Hours: 35 hours per week (full time) / or 0.8 FTE (part time) 

Start date: As soon as possible. 

Salary: £27,168 (full time) starting salary per annum + 6% pension. 

Leave: 25 days per annum pro rata plus bank holidays (England and Wales) and additional concessionary days off between Christmas and New Year 

Contract: Permanent with a 6 month probation as standard.

Responsible to: Finance and Operations Manager 

Location: Remote – North East England based, hybrid working role. You may be required to travel to a North East (England) office-base around once a week.  In addition, there will be travel requirements (within the UK), at least quarterly. If preferred, there’s possibility of being based within a member organisation’s office or co-working space. 

Benefits: Calm App, flexible working, wellbeing time and support 

Closing date for applications:  Thursday 26th September 2024 at 11.30pm 

Interviews:  Tuesday 15th October & Wednesday 16th October 2024 

Organisational Context:  

NACCOM (No Accommodation Network) is a registered charity, and we provide a service to our (140) members who are frontline organisations based across the UK working together to end destitution amongst people seeking asylum, refugees and migrants with No Recourse to Public Funds (NRPF). Whilst members’ services are accessible to a range of people with NRPF, their core focus is to provide support to those experiencing destitution who are appeal rights exhausted (ARE). 

The NACCOM membership network is made up of ‘full’ members who provide accommodation to people seeking asylum who have been refused and ‘associate’ members who are organisations that are in support of the aims of NACCOM.  NACCOM brings members together to network, collaborate and share good practice, and also provides resources, support and training to enable members to increase their capacity and empower as many people as possible out of destitution. NACCOM also campaigns for a fair, just and humane asylum and immigration system that doesn’t leave people destitute. 

Read more about NACCOM including vision and values in the About Us section of our website.

About the role: 

This is a varied role providing vital support to NACCOM and its members. The role includes but not limited to operational duties such as the day-to-day running of the general (remote) office, updating software systems, minute taking for regular meetings, financial administration tasks.  As well as network development administration support including new membership application administration and providing administrative support for our member events.

About you: 

We are looking for an experienced Administrator who is well-organised and has strong attention to detail.  You will have excellent written and verbal communication skills and enjoy working as part of a small but very busy team.  You will provide flexible, responsive, and efficient administration support. You will be comfortable working from home and have a strong ability to manage your own time and tasks efficiently. 

Duties & Responsibilities:

Operational administration support 

• Being the first point of contact by responding to incoming phone calls and general office emails. 

• Provide administrative support to the Director and other members of the team as agreed with the Finance and Operations Manager. 

• Assist with financial administration by ensuring receipts are collected and recorded for staff/trustee/volunteer expenditures. 

• Provide admin support for the monthly credit card reconciliation. 

• Update the NACCOM database as required. 

• Assist with the preparation of papers and minute-taking for team meetings, trustee sub-committee meetings and other internal/staff meetings where required. 

• Work to uphold NACCOM’s policies and procedures, in particular its Equality and Diversity and Safeguarding policies. 

Network administration support 

• Provide administrative support to the Network Development team in the delivery of exceptional support to the membership network. 

• Ownership of the membership application process from start to end. 

• Organising and managing the diary of NACCOM events across the year, including monthly members’ calls, member hub meetings (online/in-person) and the Annual Conference.  This includes contributing and sending out event agendas, booking venues/Zoom, booking catering, managing invites, updating the participants’ list, creating delegate packs, taking minutes and recording feedback.

• Maintain the online member resources and platforms and assist with updating website content. 

• Day-to-day responsibility for member communications, including management of the communication forums. 

• Maintain up to date records and permissions from members and update the database and online Member Directory. 

• Assisting with annual survey administration. 

Person Specification/Key Competencies:  

Essential skills: 

• Experience providing high quality administrative support to remotely based colleagues. 

• Exceptional attention to detail throughout all work/outputs. 

• Excellent written and verbal communication skills. 

• Excellent organisational skills and able to manage and prioritise a busy / varied workload including arranging and setting up meetings both in-person and online. 

• Excellent IT skills, including high level of competence in SharePoint, Teams, Word, Excel and Outlook; and the ability to learn and understand new IT systems quickly. 

• Experience of data administration (eg on CRMs such as Salesforce, Excel) 

• Experience of event organisation (in person and online). 

• Self-motivated but comfortable working as part of a small team. 

• Excellent interpersonal skills enabling good relationships to be maintained with members, colleagues, trustees and other stakeholders. 

• A commitment to standing in solidarity with those who have lived experience of destitution.

• A demonstrable commitment to NACCOM’s values. 

Desirable skills: 

• Experience of recording financial information

• Experience of updating websites (eg Word Press) and using communication systems (eg Google Group, Slack). 

• Understanding of using online form software (eg Form Assembly) and event management platforms (eg Eventbrite).

• Understanding of confidentiality and data protection. 

• Understanding of supporting network/membership-based organisations. 

• Experience of working with organisations supporting people who are destitute and under immigration control. 

Additional notes: 

• This job description is not intended to be an exhaustive list, and it is expected that you will be flexible and willing to participate in duties which are broadly in line with the above responsibilities.

• This job description does not form part of the employment contract and we reserve the right to review it with the post-holder as necessary.

• We encourage people with lived experience of immigration control and destitution to apply if they have the right to work and meet the person specification.  Should they meet the person specification criteria, they will be prioritised for interview. 

• NACCOM will recognise volunteering experience in the shortlisting process. 

No agency contact, thank you. 

About the Role

We are looking for a Grants Team Administrator to join our Grants Team. Successful candidates will enjoy delivering strong administrative support to the wider team, knowing that their work is important to enabling our grant programme to reach young people and the staff and organisations who support them.

You will share our commitment to celebrating young people’s achievements and be committed to working flexibly and responsively in a charitable organisation. This is a new role, and therefore the work and responsibilities will grow alongside you. The Grants Team are in the process of improving how we work, and therefore as our Administrator, we will be looking to you to be part of the solution by sharing your ideas, suggestions and improvements.

The Grants Team Administrator will report to and provide support to the Head of Grants Team, as well as the Senior Grants Officer and our team of 4 Grants Officers. Your work will help us to find new organisations, carry out due diligence checks for new applications, review reports, improve our communications, and providing data insight for our schemes across all London and Essex. This role would suit someone who is highly organised, with strong attention to detail and enjoys working on a database.

The successful candidate will be someone who is keen to develop their administrative experience in a busy grant -making organisation and develop their skills in using a grant management database – we use Salesforce. If you are looking for a fast-paced and varied role, and are passionate about helping to make a difference in young people’s lives we want to hear from you!

We are seeking someone who is excited about this role and is happy working behind the scenes, managing queries, and delivering tasks for their colleagues, so in turn, the Grants Officers focus more of their time on reaching new organisations and young people.

We are a warm and supportive team, looking for someone who is interested in staying and growing with us, shaping the role and helping us to improve.

This is a desk-based role, with the majority of your work carried out in the office in Canary Wharf (initially fulltime in the office). However, as part of your induction and ongoing development, you will be invited to see our work ‘in action’ or to join occasional visits with your colleagues.

We will provide in-house training on our systems and database to the right candidate, so if you are able to bring enthusiasm and a willingness to learn to the role, we’d love to hear from you.

JPF has a strong commitment to maintaining our positive team culture, so as part of the team you will also take part in regular meetings, planning days, training days and whole-organisation events and meet colleagues from across the Foundation.

JPF is an Equal Opportunities Employer and we seek to build a team that reflects the diverse communities we serve. We particularly welcome applications from black and minority ethnic candidates as they are currently under-represented in our team.

The role is a permanent contract, following the completion of a successful three-month probationary period. We are ideally looking to recruit a full-time position, but may be able to explore part-time (0.8 / 0.9 FTE).

Purpose of Job
To provide administrative support to the Grants Team, Head of Grants and Senior Grants Officer to ensure the effective delivery of the Achievement Award scheme, and its associated grants, across London and Essex.

1 Main Areas of Responsibility 

• Support Grants Officers by carrying out an initial review of Achievement Award applications.
• Support Grants Officers in following up any applications missing relevant documents and to carry out due diligence checks.
• Assist Grants Team to identity organisations who may be eligible to join our scheme and assist with communication. Support Grants Officers to follow up any stalled, or lapsed, applications or grant reports.
• Support to Grants Officers in processing grant acceptance paperwork, including sending offer letters, actioning acceptances and scheduling payments.
• Support the Grants Team during busy periods by helping to manage calls and email enquiries from grantees, with potential to also help process and assess other small applications and grants.
• Support the Senior Grants Officer with basic application and report processing in their region, in order that they can provide team training and lead quality control.
• Organise and maintain the Grants Team online filing directory.
• Provide administrative support to the Grants Officer leading on our volunteering grants programme, Individual Grants for Volunteering. This will include checking applications for accuracy, eligibility and completeness and any other admin duties, as requested, to support the smooth progress of funding requests through the grant pipeline.

2 Administrative support to Head Of Grants

• Scheduling meetings, book rooms, coordinating agendas and managing minutes and actions for Grants Team meetings. Book and manage appointments for Coordinator training.
• On request, proofread external communications from the Head of Grants and the Grants Team to grantees or applicants prior to sending. Support with improving grants correspondence, amending published application guidance and updating the website and Community area with any approved changes.
• Liaise with the Operations Team to coordinate the accurate and timely production of spreadsheets of monthly grant recommendations for the Head of Grants and trustees
• Support the Head of Grants and Senior Grants Officer with grant integrity checks to ensure that grant records are up to date and the information accurate.
• Support the Head of Grants in running audit checks across our grants records, checking for documentation and gathering information from grantees, as requested by the Head of Grants.
• Support the Head of Grants in running monthly reports across our Salesforce database to capture information about numbers and types of organisations funded and beneficiary numbers.

3 Other Responsibilities

• To actively contribute to Grants and JPF Team meetings.
• Act at all times within JPF’s ethos and policies and implement JPF values in your day to day work.
• Undertake any other tasks/projects that may be agreed with the Head of Grants or Executive Team 

Bedfordshire and Luton Community Foundation is a leading local grantmaker, striving to be a catalyst for positive change in the community and committed to addressing inequality. The Foundation distributes millions of pounds locally each year and is establishing a national reputation for an innovative, community-focused, and strategic approach.

We are seeking a driven and dynamic Marketing & Communications Administrator to join our expanding team to help support the operational delivery of Foundations work and to raise our profile, grow our business and share our successes.

Applicants must have relevant experience in marketing, communications, and general administration at trustee or senior level. They should be excellent communicators, highly organised, and task-focused, with strong written skills and the ability to engage with a wide range of people. Excellent IT skills are also essential.

The job will be a combination of homeworking and office based and flexible working can be considered. We are particularly keen to welcome applications from diverse communities and the communities with lived experience of inequality and those we aim to support through our work.

Responsibilities

Raising the profile of the Foundation by implementing an imaginative and inspiring programme in Marketing and Communications under the direction of the Head of Business Development.

Work with Head of Grants and Programmes to plan and timetable promotion of new grants programmes and regular promotion of ongoing programmes. Working at times with external marketing and comms teams to agree key messaging.

Compile and share a range of inspiring donor, charity and community stories and case studies which bring to life the Foundation’s impact.

Support, maintain and update the Foundation’s website, ensuring that it is inspiring, engaging and up to date with content. Help set up and access additional platforms as required e.g. online donations, raffles, other Trusts who are contracted to the Foundation.

Develop the Foundation’s wider digital presence through social media and use of content marketing to raise awareness of the Foundation’s expertise, share good news stories and promote available funding e.g. through regular charity and business newsletters.

Under the guidance and leadership of the Head of BD and CEO provide specific public relations support, including preparing press releases and producing articles for local magazines and relevant publications.

Maintain a library of relevant and up to date marketing materials, photographs illustrating the Foundation’s work and partnership logos and guidance for use. Manage permissions and GDPR for all communications work and marketing collateral.

Attend UK Community Foundations (UKCF) Marcomms meetings.

Work with the CEO to prepare and manage quarterly Board meetings for Foundation and as required other partners (incl JCT) at an executive admin level.

Preparing for meetings: prep of papers, managing dates and availability; minute taking and general administration for Board level members under clear and strict requirements around confidentiality.

Regular updating of requirements of Board incl: EDI data and references; annual Conflict of Interest; DBS and other requirements.

Supporting Chair of Trustee in their role as required and in an administrative support.

Support general office administration such as maintenance of equipment inventories and training records and PAT testing schedules and others task to ensure smooth running of the main office.

Organize events to showcase the Foundation’s work, including functions for donors, potential donors, community and voluntary groups.

Support the Head of Business development to identified campaigns and additional programmes to grow the Foundations reach. Work with Head of BD to write creative briefs and to shape to recruit additional capacity as required.

Work as an effective Ambassador for the Foundation always, including at events and external networking.

Represent the Foundation on agreed marketing and Comms networks incl UKCF and others to be agreed.

Work closely with other members of the team to ensure that the Foundation achieves excellence in grant-making and all its operational aspects.

Represent the Foundation externally as required.

Use computer equipment and software for administrative and communication duties including Canva, new website CMS, Microsoft Office, online communications, and the Salesforce Database.

Carry out other associated duties, which may arise, develop, or be assigned, in line with the scale and general nature of the post.

Apply

Application is by CV and covering letter only outlining in detail why you wish to join us and how your skills and experience are aligned to the person specification in the job description.

Closing date for applications is 12pm 30th September.

Interviews will take on the week of 14th October.

We have an exciting opportunity for a Governance Administrator to join our team.

Location: Gilwell Park, Chingford, London (with hybrid working)

Salary: £27,445 per annum, Band C, Level 3 (Inclusive of outer London Weighting)

Working Hours: 35 hours per week 

Job Type: Permanent

We’re Scouts and everyone’s welcome here - all genders, races and backgrounds. Right across the UK, we help over 400,000 young people aged 4-25 gain skills for life and find their place in the world. We help them speak up, play their part and shine bright.

The Governance Administrator Role:

We are seeking a collaborative administrator to be the cornerstone of our team. This role is pivotal in ensuring the smooth operation of our activities and supporting our mission-driven work. You will provide essential administrative support, facilitate effective communication, and help maintain our positive team dynamics.

Key responsibilities as our Governance Administrator:

•  
• Assist the Governance Team with administrative support to ensure that the key stakeholders receive a high-quality service.
• Facilitation of Board and Committee meetings (Responsible for room bookings, catering arrangements, support with paper presentation, accommodation etc). 
• Typing, printing and collating papers and documents for meetings – including induction packs.
• Administration tasks relating to the Board’s secure portal, Convene, including the building of meeting agendas and collation/distribution of papers. 
• To review the email inboxes daily, handling and responding to the varied queries and requests that come in a timely manner.

What we are looking for in our Governance Administrator:

• Planning and organisation skills
• Ability to multitask and manage competing priorities
• Understanding of and ability to maintain confidentiality
• Good oral and written communication skills
• Ability to manage and coordinate electronic records systems
• Ability to work as a team member
• Able to communicate effectively and professionally with people at all levels in the organisation.
• Able to develop effective working relationships across the Association
• Able to prioritise workload to meet deadlines.
• Able to work independently with minimum supervision on occasion.
• Competent with MS Office (Excel spreadsheets, databases, Word and especially Outlook and SharePoint).

What we can offer you as our Governance Administrator:

• Work in a way that suits you, your role and your department
• Be proud to say you’re part of a team with Investors in People (Gold)
• Plenty of opportunity for learning and development
• 28 days holiday a year, plus bank holidays rising to 32 days after two years
• Four extra days to look after your family when they need you

Closing date: Friday 20th September 2024 at 23:59pm

Telephone Interviews will be held on Thursday 26th September 2024.  

Interviews will be held on week commencing 30th September 2024.

Don’t miss out on the opportunity to join our fantastic team! Click ‘Apply’ now!

The Scouts is an equal opportunity employer, and we are committed to diversity and actively seeking applicants from a wide range of backgrounds.

Strictly no agencies.

Job description

The Supporter Care Administrator is a key member of the busy Supporter Care Team, working closely with the Supporter Relationship Manager, Supporter Care Officer and other Supporter Care Administrators.

What will you be doing?

You will be responsible for providing a high quality, efficient service to Plantlife members and supporters, and members of the public, as well as dealing with telephone calls and general enquiry emails.

The Supporter Care Administrator will be using our CRM database alongside Microsoft Excel for a large proportion of their time to process and deliver administrative tasks. You will have a shared responsibility for the CRM database management, financial, fundraising and events administration.

Who are we looking for?

We are looking for someone  must have at least 1 year of experience in a similar administrative role, excellent customer service skills evidenced by a friendly, polite, and helpful manner. Excellent written and spoken English are essential. You will possess strong IT skills, including proficiency in Microsoft Excel and database/CRM management, and demonstrate the ability to multi-task, prioritise, manage and organise a varied and busy workload effectively.

You must be proactive and positive and thrive in a busy and varied role. In return, we offer a friendly, flexible, and supportive working environment, with great benefits and opportunities to develop.

You will be using our CRM Database (Donorfy) alongside Microsoft Excel to sort data frequently, so a good knowledge of Microsoft Excel is essential.

We are offering the role as  based in our Salisbury office Monday to Thursday and working form home on a Friday.

To apply for the role or view the full recruitment pack, please visit our website. We look forward to hearing from you!

Please note we do not accept CV's and we reserve the right to close this vacancy before the closing date.