The Salvation Army, an international movement, is an evangelical part of the universal Christian Church.  Its message is based on the Bible.  Its ministry is motivated by love for God.  Its mission is to preach the gospel of Jesus Christ and meet human needs in his name without discrimination.

The International Administration Department is looking for a full time Administration Secretary to the World Secretary for Spiritual Life Development and the Assistant Chief Secretary (Administration). This is a varied and challenging position requiring a high degree of confidentiality.

If successful, you would have significant responsibility in providing support to the WSSLD and ACS-A across a multitude of areas. You will have excellent written and verbal communication skills and will have no problem in multi-tasking or planning and prioritising your workload.

You will have the ability to think logically, problem solve, and show diplomacy, while remaining calm under pressure and being supportive. You will be a team player and have excellent IT capabilities.

People Team Administrator
Salary: £10,780 pro rata per annum (£18,870 FTE)
Contract: Permanent, 20 hours per week
Based: Littlemore, Oxford with some working from home

Are you good with databases? Do you have an interest in HR and want to work for a friendly local charity dedicated to wildlife conservation?

We have an opportunity for you to join us as People Team Administrator, a varied and busy part-time role, in our friendly People team.

We need your ability to quickly get up to speed with our HR system, Cezanne, as well as your impressive ability to effectively prioritise and meet deadlines.

In this job you will (amongst other things) be responsible for the full recruitment module of Cezanne as well as general database administration related to the employee life cycle, so you’ll need to able to understand the background to changes being made and what needs to happen on Cezanne as a result.

We’ll quickly come to trust you to be our main administrator for Cezanne, ensuring a smooth-running recruitment process and providing reports on which organisational decisions will be based, so your work here will be important. Therefore, we will need you to have administration experience, be proficient with Microsoft Office and Excel and be confident and effective using databases. If you have not worked on Cezanne specifically, that’s not a problem, but as Cezanne is a complex database your skill at getting to grips with new systems quickly will be needed.

The Berks, Bucks & Oxon Wildlife Trust is a membership-based voluntary organisation, managing 90 nature reserves, influencing land management and educating and encouraging all sectors of the community to care for local wildlife.

The closing time and date for applications is 11.59pm on Sunday 6th December 2020.
Interviews will be held remotely by videoconferencing on Tuesday 15th December 2020.

TO APPLY AND FOR MORE INFORMATION:

If you would like to find out more about this position and to apply, please click the Apply button to be directed to our website where you can download the job pack and application form.

We are an equal opportunities employer and welcome applications from all sections of the community.

No agencies please.

• 3-4 days per week
• 6 month contract with a view to being made permanent after this period

Why do we need this role?

Müllers exists today to “Strengthen the Church to meet the needs of the vulnerable.” In all we do, we work to help Christians use their skills and influence for the benefit of the most disadvantaged people of our world. We do this through training, resourcing, praying, teaching, networking, mentoring and inspiring. None of this is possible without clear, helpful, effective, robust, honouring and proactive administration happening behind the scenes. In fulfilling the role of bookkeeper and administrator, you will play a key role of ensuring the internal health of Müllers is strong, therefore enabling those in need to experience the hope, love and wholeness on offer in Jesus.

Overview of role

As part of the Operations Team, you will be responsible for managing the records of our financial activities, carrying out routine bookkeeping tasks and following our financial processes to ensure the smooth running of the charity. In addition to this, you will be responsible for other important administrative tasks such as organising meetings, minute taking, events and reception duties. 

Our work

Last year, Müllers resourced 228 global partners through prayer and donating £1.4 million as they met the practical, financial, spiritual and health needs of the most vulnerable of our world. We taught a free, year long theology course to 22 students to inspire their faith and strengthen their minsitry. We equipped 49 youthworkers to engage with young people in Bristol. We saw record numbers visit our museum, we hosted workshops on caring for the elderly and mentored church leaders, all so we can continue to pursue George Müller's vision, "that it may be seen that God is faithful still and hears prayers still." Would you consider joining us to make future years even better?

For more information, download the job description or contact us via email.

Reports to: Head of Philanthropy & Partnerships

Location: Vauxhall, London / Remote working

Contract: 3 – 4 months with potential for ongoing support at a reduced level

Hours: 2 -3 days (14 -21 hours) per week

About Malaria No More UK

Malaria has been described as the oldest killer disease in history; even now, despite recent progress, it claims the life of a child every two minutes. Malaria No More UK is part of a global movement that is determined to make this the generation that beats this killer. To realise this vision, we need to mobilise governments, influencers, businesses and the public, inspiring them to commit funds, energy and resources to ending deaths from malaria and wiping out the disease for good.

Role Summary

Malaria No More UK is looking for an individual consultant to support the Operations Team in making the final transition to the Salesforce NPSP CRM platform. Historically, MNMUK has used Raiser’s Edge for primarily fundraising purposes and has recently migrated to Salesforce NPSP, however further organisational integration and embedding is required. The consultant will work closely with the Head of Philanthropy & Partnerships and the Philanthropy and Partnerships team, the Data & Business Support Officer, the Finance & IT Manager and the IT CRM Project Group as well as lead, support and train the MNMUK team more broadly..

Deliverables

• Project manage and lead the implementation of Salesforce NPSP, including completion of the transition of historic data and processes from Raiser’s Edge to Salesforce NPSP and the implementation and integration of additional organisational data and processes into the new system.
• Train the MNM UK team in the use of the system including the training of a number of super-users across the organisation
• Train the Data & Business Support Officer to ensure that they can take on the duties of Database Administrator going forward.
• Liaise with the outsourced database transition consultants based in the US.
• Create a bespoke Salesforce NPSP Process Guide for all users.
• Work with the IT CRM Project Group on transition, training, implementation, creation of templates and reports.
• Proactively support fundraising, operations, communications and advocacy teams, assessing needs and providing detailed technical solutions to these (reporting, analytics, key trends and insights) that can be embedded going forward.
• Structure the data and propose best tools for accurate reporting and engaging with the database effectively.  
• Undertake any other reasonable additional duties within the skillset of the consultant as required by MNMUK.

Qualifications, skills and experience

Essential

• Strong working knowledge of Salesforce NPSP CRM systems and database best practices
• Experience of administering a CRM for a small/medium size organisation
• Strong analytical abilities
• Outstanding attention to detail
• Ability to work independently, within teams, and cross-functionally with excellent communication skills (written, verbal, presentation)
• Strong interpersonal skills and a team player- ability to work well with people at all stages of IT skill and levels of seniority
• Excellent organisation and project management skills
• Strong interpersonal skills and a team player
• Be a natural problem solver

Desirable

• Certifications such as ADM 201, CRT 101 or similar
• Experience of successfully delivering similar projects
• Lived malaria experience

MNMUK recognises the value of a team in which people from diverse backgrounds are able to introduce fresh ideas and contribute to delivering our mission to make Malaria No More. Candidates from historically marginalised or underrepresented backgrounds are encouraged to apply.

To apply, please send your CV, your daily Rates and a covering letter explaining how your skills and experience match our requirements

Closing date AS SOON AS POSITION FILLED  interviews ON ROLLING BASIS

No Recruitment Agencies

Are you interested in working as part of a multi-agency database, helping provide people who are homeless with the appropriate support to rebuild their lives?

About the role

CHAIN (Combined Homelessness and Information Network) is a multi-agency database recording information about rough sleepers and the wider street population in London, which is commissioned by the Greater London Authority (GLA) and managed by St Mungo’s. The system is used by services including street outreach teams, assessment hubs, and accommodation projects and enables them to share information about people sleeping rough and their needs, ensuring that they receive the most appropriate support. CHAIN represents the UK’s most detailed and comprehensive source of information about rough sleeping, and our work provides a significant evidence base for the development of rough sleeping strategy and policy, both in London and at national level.

We are currently seeking a Database Support Officer to join the team. While working in this role, you will play a major part in the day-to-day running of CHAIN. Working collaboratively within a small team, you will:

• Undertake a wide range of tasks, such as providing a helpdesk service and training new users
• Liaise regularly with service managers and staff, supporting and encouraging their engagement with CHAIN
• Ensure that information recorded on CHAIN is of the highest possible accuracy and quality
• Participate in the ongoing development of the system
• Produce accurate, reliable and high quality reports and statistics for stakeholders

What we’re looking for

We’re looking for someone with excellent customer service skills, who is enthusiastic about delivering engaging and accessible training and support, and who is confident liaising with stakeholders at all levels. You will be able to demonstrate experience of administering and maintaining databases, and an understanding of the importance of high quality systems and accurate data to the provision of services for vulnerable people. You will have a high level of IT skills, including a good understanding of Excel.

What we offer

• Excellent Development and Growth Opportunities

St Mungo’s employees are encouraged to consider opportunities to develop new skills or progress including; secondments, internal transfers, application to new roles in the organisation or just to get involved in various projects happening within the organisation.

As a result last year 35% of our vacancies were filled by promotions. In 2019 we achieved We Invest in People Gold level accreditation and are one of just 3% of housing associations to achieve this standard; 82% of staff who took part in the IIP survey say St Mungo’s is a great place to work.

• A Diverse and Inclusive Work Place

At St Mungo’s, equality, diversity and inclusion are central to the organisation's values and how we work. We are proud of our commitment to diversity and inclusion and have 7 great Diversity Networks to support clients and staff from different backgrounds so they are able to be their best selves. Our Networks include: BAME, Carer’s and Parent’s, Lived Experience, LGBTQIA+, Disability Awareness, Irish and Women’s Action.

• Flexible Working and Other Benefits

We are committed to maintaining your work/life balance. We offer 25 days annual leave, and operate a very popular Flexi Time scheme, which allows you to supplement your annual leave entitlement. After 5 years, staff annual leave entitlement increases to 28 days.

St Mungo’s contribute 4% of your gross annual salary, and you are able to enrol in the Defined Contribution scheme following a successful probationary period in which the employer contribution is 6%.

What we do

At St Mungo’s our vision is that everyone has a place to call home and can fulfil their hopes and ambitions. As a homelessness charity and housing association, our clients are at the heart of what we do, and in 2019 we supported nearly 30,000 people who were either homeless or at risk of becoming homeless. Our staff are crucial to making this happen.

How to apply

To find out more and apply please go to the St Mungo’s Careers page on our website and click the Apply Now Button.

To view the job description and guidance on completing your application form, please click on the document available tab at the top of the advert page on our website.

Closing date: 10am on 2 December 2020

Interview and assessments on: 14 and 15 December, to take place via video call

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

A charity based in London are looking for a Database Officer- Part-time. As a new role designed to bring more capacity to the team, the Database Officer will play a key role in supporting the Senior Database Administrator's on-going development, maintenance, and operation of the organisation's Salesforce CRM database.

Acting as the first point of contact for all Salesforce (and related apps) user enquiries, you will assist the Senior Database Administrator to undertake a range of duties to ensure that the database is well maintained and able to support the outputs of the broader team.
Key responsibilities

Run and maintain a process of regular weekly and monthly imports, alongside any other ad-hoc imports, as directed by the Senior Database Administrator

Responsibility for ensuring the returns from our Direct Debit provider (Smart Debit) are actioned in an accurate, timely fashion.

Responsibility for the in-house Cheque Recording Process, ensuring that entries are recorded in an accurate, timely fashion.

Maintaining data quality and integrity

Responding to enquiries and acting as a first point of contact for internal database users and stakeholders, in support of the Senior Database Administrator, providing technical database advise and problem-solve as required.

Person specification

Experience of using a CRM (salesforce), including within a fundraising environment,

Experience in running regular data imports

Experience of complying with GDPR and the Data Protection Act, and how it specifically applies to a fundraising database.

Closing date: 20th November 2020

A charity based in Central London are looking for a CRM Manager and System Salesforce Administrator. The successful candidate will manage,develop and maintain the chairty's instance of Salesforce and all its integrators within the organisation. This includes but is not limited to: the CRM database in Salesforce, grant management system (Grantflex), finance system (FinancialForce), marketing automation tool, project management tool and expenses management tool (Expensify).

Key responsibilities

Ensure system permissions are in line with delegated authorities and approval limits and ensure the segregation of duties

Support related changes to business structure and processes as well as managing integrations with any new systems

To oversee, manage, review and challenge the systems and proactively look for opportunities for improvements

Support business process workshops/training

Work on improving existing systems by studying current usage practices, taking full advantage of Salesforce functionality, and making recommendations for streamlining and other improvements

Provide appropriate cover for general IT issues for the Information Governance and Systems Officer

Person specification

Extensive experience in administering, managing and maintaining CRM systems - must include Salesforce

Salesforce Advanced Administrator Certification

Salesforce development experience

Managing and driving process change and experience of programmes of continuous business improvement

Experience providing general IT support

Closing Date: 8th December 2020

We believe that everyone deserves to be supported in their mental health needs and that we have a part to play in that.

Our work is guided by our values of:

Openness  |  Belonging  |  Strength  |  Collaboration

We work with Greater Manchester Mental Health Trust in order to deliver some community services from community mental health teams. To help us with this we are looking to appoint an

Administrator

Manchester Mind has been delivering services since 1989 and have developed a range of highly respected services for young people and adults living in the City. We are working with Greater Manchester Mental Health Trust in the delivery of an assertive outreach pathway within Community Mental Health Teams and Manchester Mind staff are employed within these teams to support that delivery. The teams depend on excellent administrative back up and Manchester Mind employ some of the staff within these roles.

Contract: Maternity cover. 9 months (approx.) from January 2021

Salary: £21,166 pro rata (£10,583 actual)

Hours: 17.5 hours per week

The skills and knowledge that are important to us are:

• Working collaboratively with staff and people using the service
• Administrative experience

Application documents can be downloaded from this listing, or from the Vacancies page of the Manchester Mind website.

Applications must be received by 12noon, Monday 30th November 2020.

Manchester Mind is striving to be an equal opportunities employer and welcomes applications from all sections of the community. Manchester Mind sees it as a positive advantage if you have experience of mental health issues and/or have used mental health services, or had experience of volunteering.

An exciting opportunity has arisen to join our friendly, established extra care service in Bromley as an Administrator. You will provide efficient and responsive administration support for our Extra Care Service. You will be based at our Registered Office in Regency Court located in Bromley Common. The service provides dedicated support to older people and adults with a range of support needs.

We are looking for someone with a can-do attitude, excellent customer care skills and professionalism, and the ability to multi-task to complete administrative tasks. The ability to accurately input data onto databases, minute meetings and use Microsoft Word, Excel and Outlook is essential. You must have excellent telephone skills and the ability to take detailed messages and signpost individuals to the appropriate people, triaging calls and action taken. Experience of working in a busy office is also essential.

Potential candidates must be willing to travel across the Borough of Bromley and occasionally to other parts of London.

We offer our staff a range of benefits to ensure job satisfaction including:

• Birthday Holiday Bonus after 2 years continuous service
• Free life assurance
• Pension with company contribution
• Company sick pay
• A range of employee discounts

Creative Support is an equal opportunities employer and is committed to delivering local high quality care through a well-established and supported local work force.

Groundswell’s award-winning Homeless Health Peer Advocacy (HHPA) project is looking for an Administrator to help us smoothly run a service supporting people who are homeless in London to get to over 3000 health engagements a year.

We are looking for someone very personable with an excellent phone manner, who can remain focused and friendly working in a busy and sometimes demanding environment. Working closely with the HHPA Systems Manager you will offer efficient, effective and proactive administrative support to the project, supporting our frontline staff and volunteers to do their vital work.

Getting the logistics behind HHPA right, is vital to operating a system where volunteers feel safe and supported, and partner homeless and health organisations trust us to get vulnerable people to important health appointments. The HHPA Administrator will often be the first point of contact for volunteers, and referrers, and we are looking for someone with excellent customer service skills who is used to dealing with queries from the public. You will possess a natural ability to think on your feet and find solutions to operational challenges. You will need a flexible, calm, proactive approach with a can-do attitude and be willing to develop within the role.

Key responsibilities include processing bookings, allocating work, checking frontline staff in and out of jobs, booking cabs; and supporting the HHPA Managers in all administrative matters relating to the day to day running of the service. The role requires someone who is hard-working and tenacious, can work on their own initiative, with excellent organisation and time management skills and who thrives in a busy yet small team environment. This role is particularly suited to someone looking to progress their career within the charity sector.

Normally you will be based in our office in Brixton, but currently the team are working remotely, and you will be given the support and equipment needed to make this possible. The post will support our work across London.

For a full summary of all duties and responsibilities, please refer to the job description included in the Job Pack attached.

Application

To make an application, please submit your CV along with a cover letter in Word format, which explains:

• how you meet each of the areas outlined in the Person Specification
• why you are interested in doing this job

To shortlist for interview, we score people based on whether they have the skills outlined in the person specification and the experience relevant to the role they are applying for.  Please include enough details in your personal statement for us to be able to do this.

We require that you submit your covering letter and CV in Word as we will be conducting a blind recruitment process which means that all names and identifying information will be removed from your application before being presented to the selection panel.

The deadline is 1pm Friday 4th December 2020

Interviews will be held the week commencing Monday 14th December 2020

If you have not been notified by this date, then please assume you have been unsuccessful on this occasion. 

Would you like to join the world’s leading charity in axial spondyloarthritis (AS)? Our mission is to ensure that everyone with AS receives timely diagnosis and support, is empowered to manage their condition, and feels part of a supportive community.

NASS is looking for a dedicated, hardworking, and experienced Finance & Administration Manager for a maternity cover. Reporting to the CEO the successful Finance & Administration Manager will be responsible for the efficient and accurate preparation of all financial records and management information for the Charity as well as management of the smooth running and maintenance of the office and carrying out the administration tasks that keep this busy charity going.

The ideal candidate will be a qualified accountant with a solid track record as a Finance Manager or similar. Experience of office administration and of SAGE 50 is essential, experience of a finance role involving detailed reconciliation work between different business systems would be advantageous. You would bring knowledge and experience of managing financial systems and procedures, and providing financial information to the board of trustees and budget holders to assist in decision-making, ideally, in an not-for-profit, donor-funded setting, but candidates with transferrable experience will also be considered.

This role would suit someone with flexible and pro-active approach to work, attention to details, strong interpersonal skills and an ability to communicate effectively with colleagues, both in person and remotely.

The Benefits

• Salary up to £40,000 p.a.

• Employer pension contribution of 10%

• 25 days annual leave plus 3 days leave between Christmas and New Year

• Flexible working

• Time off in Lieu scheme

• Death in Service benefit to loved ones

Please download the job description and person specification for more details about the role.

If this sounds like you, then please get in touch. We would love to hear from you. You will need to submit your CV together with one-page cover letter explaining your interest in the role - don’t forget to address the person specification in your letter. Deadline for applications 5pm on 9 December. Interviews will be held on 16 December. For further information, and to submit your application please contact Justyna Potiopa.

Hammersmith, Fulham, Ealing & Hounslow (HFEH) Mind provides mental health services in our boroughs. We are looking for an enthusiastic, passionate and hardworking individual to join our Adult Services Team.

To apply please follow the steps in "How to Apply" above.

Role Purpose

To provide professional, efficient and effective administrative support to the HFEH Adult Services Team efficient and effective running of the charity office and daily business.

Often being the first point of contact, the Adult Service Administrator will need to possess excellent communication skills. The image of the organisation and its services relies heavily on the ability of the Adult Service Administrator to communicate effectively and sympathetically with a wide variety of people including staff and supporters.

The Adult Service Administrator will need to possess excellent time management and organisational skills to be able to deal with a multitude of tasks and a range of priorities.

The Adult Service Administrator will need strong IT skills and be competent in the use of most Microsoft Office applications including Outlook, Word and Excel. A working knowledge of PowerPoint and Publisher would also be helpful. Knowledge of databases would also be useful.

The Adult Service Administrator will need to be practical, proactive, resilient, calm under pressure and able to use their initiative. An understanding of autism and previous experience in the voluntary sector would be advantages.

This is a fixed term contract for 35 hours per week until end of December 2021 (contract renewal dependent on performance and funding).

Post is subject to an enhanced DBS check

Please apply by sending your completed application form as detailed in "How to Apply" above. 

Deadline: 10th December 2020 but please note we will be interviewing suitable candidates as we receive applications and if find the ideal candidate the job posting will be closed earlier.

Clinical and Development Administrator

Full-time at 35 hours per week

London Office (temporary home working due to COVID-19)

Salary: £17,500 - £22,000 – dependent on experience

Permanent

GamCare is the UK’s leading provider of information, advice and support for anyone affected by gambling-related harms.

GamCare is looking for an experienced administrator who is used to communicating across a range of departments. The postholder will provide administrative support for the Development and Clinical Directorates.  They will undertake administrative tasks working across the two busy Directorates and will be flexibly supporting multiple staff with a wide range of duties. They will be self-motivated and driven, able to prioritise their own workload and time manage with limited supervision.

The post will be full time and based in the London office. During the coronavirus period, temporary home working will be taking place. You will need to ensure that you have a confidential space within your home to work from, a home working risk assessment will be carried out by your line manager.

Key Responsibilities will include:

• Minute taking and organisation of meetings across multiple teams
• Dealing with highly confidential and sensitive data
• Undertaking general office management and administrative duties
• Manage telephone calls and correspondence (e-mail, letters, packages etc)

This post is subject to an Basic Disclosure and Barring Service (DBS) check.

To apply, please complete go onto the GamCare website. 

If you would like acknowledgement that your application has been received, please ensure the application is attached and put the following subject in your email:

Job application: <Job Title>

Please note that if the subject is not correct, you may not receive a confirmation.

For further information, please contact Rachel Crawford, Performance and Contracts Manager. Application forms forwarded to this email will not be accepted.

Previous applicants need not apply. Please note we do not accept CVs.

GamCare is committed to processing your personal data fairly, lawfully and transparently in line with GDPR. For further information on GamCare’s recruitment privacy notice please refer to our website.

Closing date for applications: 01 December 2020 at 9am 

Interviews will be held remotely via video conference

Administrator (High Value Fundraising)

Please note the deadline for submitting applications for this vacancy is 23:59 on the closing date.

Alzheimer's Society is the UK's leading dementia charity. We provide information and support, improve care, fund research, and create lasting change for people affected by dementia.

Administrator Responsibilities:

Dementia is the greatest health challenge of our time. In the wake of Covid-19, people affected by this devastating condition need Alzheimer’s Society more than ever. Our high-value fundraising teams are working tirelessly to secure gifts and partnerships from trusts, foundations, major donors and corporate partners – ensuring people continue to receive essential support today, while driving vital research, campaigning and innovation work to improve lives in the future.

For these teams to thrive, they need high quality, joined-up administrative support. As High Value Administrator, you would be providing this to our Philanthropy, Corporate and Supporter Impact fundraising teams. Through a mix of financial tracking, database and diary management, plus ad hoc support with fundraising, marketing and events, you’ll work in tandem with one other High Value Administrator to act as a single hub of co-ordination, support and organisational knowledge. In so doing, you’ll play a pivotal role in meeting our ambitious high-value income and growth targets – while promoting greater efficiency and cross-team working..

Administrator Requirements:

To succeed you’ll need to be a confident and highly-organised administrator, with excellent communication skills, knowledge of key digital platforms (e.g. Word, Excel, PowerPoint), plus outstanding attention to detail. You are likely to have some existing experience in a similar role, which demonstrates your ability to process complex information accurately and efficiently, while successfully prioritising a fast-paced workload – finding time to deal with short-notice deadlines alongside longer-term projects.

You’ll be someone who enjoys working at the heart of a highly motivated, close-knit team that is looking to grow and diversify in the coming years. As such, you’ll have an eye for potential improvements in administrative systems – and not be afraid to propose them – while also being able to build positive and trusting relationships with a full range of colleagues in high-value.

Alzheimer’s Society is committed to equal opportunities.

About Alzheimer’s Society:

Alzheimer’s Society embraces diversity, inclusion and accessibility for all of our people. We are committed to building a diverse organisation that represents the communities we serve and ensuring inclusion in everything we do.

Our employees work hard every day to make a true difference in people's lives. We are proud to support them with a range of benefits, recognition and many options for working agilely, all contributing to a strong work life balance. We also have various learning programmes to support you in your development and help you grow to realise your potential and shape a career with Alzheimer's Society.

Position: High Value Administrator

Location: Home Worker - England and Wales
Contract type: Permanent, Full time
Hours: Full time, 35 hours per week
Salary: £19,964-£20,770 actual per annum (depending on skills and experience) (+ London Allowance of £3,600 if applicable)

Closing Date: 5 December 2020
Interview Date: TBC

You may have experience of the following: Financial Accountant, Accountant, CCAB, Qualified Accountant, Part Qualified Accountant, Finance Manager,  NFP, Not for Profit, Charity etc