Location: Blended between office and home (England and Wales)

Citizens Advice offers confidential advice online, over the phone, and in person, for free. Through our national network of charities, we give people the knowledge and the confidence they need to find their way forward – whoever they are, and whatever their problem.

Overview

Do you want to work for an organisation that makes a difference, every single day, to people from all walks of life? The people that turn to Citizens Advice need help overcoming an obstacle in their lives – from debt to evictions to trouble at work – and you can be key to them getting the support they need in the quickest, easiest, and most effective way.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented throughout Citizens Advice. We are a member of the race equality campaign at Business in the Community, the Prince’s responsible business network and are committed to improving employment opportunities for ethnic minorities across the UK. We also welcome applications from, LGB and Trans and non binary candidates.

We have made a positive commitment to employing disabled people and guarantee to interview all disabled candidates who meet the minimum essential criteria for the role as set out in role profiles.

You will be joining a small, high-performing team that sits at the heart of Citizens Advice. The team is responsible for providing strategic, executive and administrative support to the Chief Executive, and both our Executive Directors and Director Group.

This crucial role will support the Chief Executive directly, taking a lead on areas of her portfolio and office management; whilst also leading the Executive Support team, ensuring that all of our top team receive exemplary support.

We are looking for someone who can balance strategic and operational thinking, join the dots across a complex organisation, work at pace and deliver exceptional results through others.

Our commitment to flexible working extends to where we work. As Covid restrictions ease, Citizens Advice are moving towards a permanent mix of office and home based working which will give much more choice to staff, while still maintaining the best of collaborative working.

The National Citizens Advice Operates from offices in England and Wales, with 4 regional offices based in Cardiff, London, Birmingham and Leeds, therefore all successful applicants must be based within England or Wales.​​​​​​​

Please be aware that Citizens Advice is not a sponsoring organisation. Therefore the successful applicant must already possess the right to work in the UK or be able to secure the right to work in the UK independently.

Citizens Advice seeks to redeploy staff who are at risk or under notice of redundancy where they satisfactorily demonstrate that they meet the requirements of the role at interview.  Candidates who are formally at risk or under notice of redundancy will take priority over other internal candidates for interview.  If you have been confirmed as at risk or under notice of redundancy please ensure you indicate this in the at-risk box in your application.

Please note, in the event of a high number of applications, we reserve the right to close the application early.

This vacancy closes at 23.59 on 05/06/2022

Interview date: w/c 13th June

Personal Assistant / PA to Deputy CEO

£32,200 - £34,300 per annum

London - Hybrid Working - Remote / Home Working

Permanent, Full Time

The Vacancy

Our client has a new and exciting opportunity available in their busy Clinical Quality & Research directorate. They are looking for an experienced and proactive Business Coordinator / Executive Assistant to join them to provide comprehensive and day-to-day administrative support and assistance to the Deputy Chief Executive / Director of Clinical Quality and Research and the wider directorate.

In order for them to achieve their strategic objectives, including ensuring high quality research and evidence-based, safety and care standards for patients, you will provide proactive administrative support to cross-team projects as identified by the Director and Associate Director.

Administration tasks will include, but are not limited to, managing the Director’s diary, meetings and email inbox. You will arrange travel and accommodation, manage all correspondence for the Director; provide secretarial support and process expenses.

Serving as Secretary for assigned boards and other committees, you will be required to draft and deliver agendas, organise catering and room bookings, draft minutes and meeting summaries, and initiate follow up actions.

You will be responsible for the day-to-day management of the College’s consultation and survey process and College representation on external committees.  You’ll also provide some administrative support to their growing patient and public involvement function.

The role is outward-facing, involving liaison with clinicians and working closely with council members.

The role holder will be joining a friendly team who deliver to the highest standards through their conscientious approach to work and therefore the successful candidate will need to be a highly motivated, enthusiastic, flexible team player and willing to pick up routine and emerging tasks to support the wider work of the directorate.

The successful candidate will have:

• Proven experience as an Executive Assistant and/or Personal Assistant at a senior level, preferably in a Royal College or Healthcare organisation

• Proven track record of effective project and/or programme management and understanding of project management principles

• Experience of committee servicing at board level

• An understanding and commitment to equality, diversity and inclusion

• Experience of managing a varied and extensive workload, juggling multiple tasks and prioritising under pressure

• Excellent communication skills, including verbal, written and presentation

• Excellent time management and the ability to manage the time of others and work to deadlines

• Good analytical skills

• Knowledge of GDPR and an understanding of confidentiality

• Ability to work effectively, independently and with minimal supervision

• Experience of successfully managing senior stakeholders/relationships across multiple levels

• Intermediate level MS Office (Excel, Word, PowerPoint, SharePoint) skills; familiarity with CRM databases

Please see the full Job Description for a full list of duties and responsibilities.

Our client’s diversity, equality and inclusion is an integral part of their culture so it is important to them that this is reflected in everything that they do. They welcome applications from all individuals irrespective of age, race, gender, sexual orientation, ethnicity, religion or belief, disability, marital status or parental responsibilities to ensure they actively embrace an inclusive and representative culture that encourages, supports and celebrates their differences.

Unfortunately, due to the volume of applications, they are unable to provide detailed feedback to candidates on their application. Only short-listed applicants will be contacted after the closing date

The Company

Our client is the professional body responsible for the specialty of anaesthesia throughout the UK. They are the third largest medical royal college in the UK by membership. With a combined membership of more than 24,000 Fellows and Members, they ensure the quality of patient care by safeguarding standards in the three specialties of anaesthesia, intensive care and pain medicine.

Healthwatch Hackney (HWH) is committed to enabling local people to have real influence in shaping and developing current and future health and care services. We are looking to recruit an Executive Director to provide strong, inspirational executive leadership and direction for HWH. We are strongly committed to supporting local people to co-design services and holding to account those who fund and provide health and social care, for the quality, effectiveness and access to those services.

You will work with the Chair, Board, our staff team and delivery partners, to achieve the organisation’s strategic business objectives and ensure that activities are carried out effectively and contracts delivered to a high quality. You will also ensure a growing and sustainable future for the HWH and represent the organisation at key strategic and policy meetings.

The successful candidate will be a skilled all-rounder with a passion for equality, diversity and inclusion, with experience in strategic and business planning, operational delivery, and the ability to negotiate with and influence leaders and commissioners of our services. Excellent presentational and communication skills are required. A track record of successful fundraising would be an advantage.

Please download Executive Director application pack. Please note we do not accept CVs.

Deadline for applications is Noon 6th June 2022. Interviews to be held on the week beginning 20th June 2022. No late applications will be accepted

Starting at £50,051

Full time (35 hours/week), including some evening and weekend work

Hybrid working possible

Permanent contract, subject to funding

28 days holiday/year

Reporting to: Chair, Healthwatch Hackney

Based in Hackney

Chief Executive Officer

We have an exciting opportunity for a committed CEO who has a passion for equality and diversity within the workplace.

If you are a creative and innovative thinker who builds support for new ideas both strategic and tactical with strong analytical skills and clear judgement, then we want to hear from you!

Position: Chief Executive Officer

Location: Bristol

Hours: Part-time, 30 hours per week over 4 or 5 days with some evening work

Salary: £42,000 - £48,000 (pro rata) depending on experience

Contract: Permanent

Closing Date: Sunday 5th June 2022

The Role

Working closely with the Chair of the Board of Trustees, the Chief Executive will:

• Provide leadership and operational direction
• With the Senior Management Team (SMT) be responsible for implementing the agreed strategies and achieving the business plans of the organisation, by effectively managing and developing the resources available to the organisation
• Represent the organisation externally by promoting the services and values.

Main duties and responsibilities include:

• Strategic Leadership
• Enabling Governance
• Financial and Legal Management
• People Management

About You

Educated to degree level, or post graduate professional qualification, or can demonstrate equivalent qualifications, skills and experience, you will have knowledge and experience of operating at a senior management level, preferably within the Charity sector.

You will have experience of:

• Business and strategic planning, with an ability to track performance against objectives and deliver results
• Developing and fostering close working relationships with a Board of Directors or Trustees, in particular the Chair of the Board
• Managing and leading a team of senior managers
• Strategic and day to day financial management, including budget preparation, monitoring and reporting
• Human resource management, including recruitment, succession planning and workforce development
• Organisational legal responsibilities and requirements

About the Organisation

A specialist organisation offering support through counselling and therapeutic groups to adults in Bristol, South Glos, BANES & North Somerset who have experienced any form of sexual abuse throughout their lives.

You may also have experience in areas such as CEO, COO, Chief Executive, Chief Officer, Chief Executive Officer, Deputy CEO, Deputy COO, Deputy Chief Executive, Deputy Chief Officer, Deputy Chief Executive Officer, Interim CEO, Interim COO, Interim Chief Executive, Interim Chief Officer, Interim Chief Executive Officer, Director, Manager, Head of, Therapy, Abuse, Mental Health, Counselling.

Are you passionate about people’s rights? Do you want to be part of a team fighting poverty and injustice by providing free, community-based advice and support services? Are you a dynamic and inspirational leader with the skills and abilities to fulfil this broad and challenging role at the helm of our small community advice centre?

St Pauls Advice Centre are seeking an Executive Director. Passionate about the role of the voluntary sector in bringing about social change, you will be strategic, adaptable, motivated and equipped to support the charity’s development whilst also supporting our committed trustee board and staff team.

With the need for our services never greater, this is a challenging but exciting time to join our small, friendly and dynamic team. We are busy working towards achieving objectives set out in our five year strategic plan and are looking for someone who shares our values to help us achieve our ambitious goals.

We describe St Pauls Advice Centre as friendly, local and here to help – if that sounds like you too, we look forward to receiving your application

Role Outline:

The Executive Director is responsible for both the day-to-day running and strategic development of the organisation, working closely with the Board of Trustees and senior management team. Responsibilities include: governance, strategic and operational planning, service development, external partnership development, finance and fundraising oversight, contract management, human resources, quality compliance and other key functions. This is a diverse and challenging role, providing leadership for a small team and working energetically and appropriately with all stakeholders to achieve organisational plans.

We are proud of our accreditation as a Living Wage employer and offer flexible working and a generous benefits package:

Contract terms:
> Permanent contract

> Flexible contract hours: 28 to 35 hours per week (subject to negotiation)

We offer a generous benefits package:
> Salary: £43,570 (pro rata where relevant)

> Annual Leave: 30 days per year (pro rata where relevant)

> Extra 3 days annual leave between Christmas & New Year (office closure)

> Qualifying Workplace Pension Scheme: 5% employers contribution

This is an exciting opportunity to join our small, friendly team and to use your skills to develop this Executive Assistant role which is central to the smooth running of the organisation as it continues to grow.  You will be working with a committed group of people, including clinicians working in all areas of the country, and making a real difference to the lives of patients.

Applications by CV and covering letter - interviews will take place on 1st June with the possibility of further interviews on 8th June.  Hoping to have someone join us as soon as possible.  Please see attached job description and person specification.

Key aspects of the job: to provide a comprehensive, efficient and effective executive assistant and secretarial service to the Chief Executive, and to provide additional administrative support to the Deputy Chief Executive and other members of CDS UK’s core team.  The post holder will also handle the day-to-day HR administration requirements of the organisation, such as monitoring annual leave and administering recruitment.  We anticipate that the executive assistant function and related administrative tasks will comprise approximately 75% of the role, with basic HR functions taking up the remaining 25%, though of course this may vary from week to week.  The post holder will play an ambassadorial role for CDS UK so excellent written and interpersonal skills are essential. 

CDS UK (the Clinic for Dissociative Studies) is a specialist psychotherapy service established in 1998, offering assessment and long-term specialist outpatient treatment to people with dissociative disorders.  Its patients have often suffered the most extreme forms of abuse over a long period and represent one of the most vulnerable and complex client groups.

CDS UK is a Charitable Incorporated Organisation (CIO) and an Independent Provider to the NHS, and is subcontracted by NHS commissioning organisations nationally on a discretionary per-patient basis, where local mental health services are unable to provide appropriate treatment.

Ambitious about Autism stands with autistic children, young people and their families to champion rights, campaign for change and create opportunities.

We started as one school and have become a movement for change. Our services include providing information and practical support and delivering specialist education and employment programmes.

We are currently recruiting for a The Head of Governance and Compliance who will ensure best practice, governance and compliance is embedded at Ambitious about Autism and the Ambitious about Autism School Trust. Through the development and implementation of high-quality monitoring and reporting policies and systems, the postholder will promote excellent governance, and maintain compliance with all external regulatory requirements.

About you: We are looking for an individual who will…

• Ensure all governance arrangements comply with the Charity Governance Code, the Charity Ethical Principles developed by NCVO, and the Department for Education Governance handbooks for academies, multi-academy trusts and maintained schools.
• Undertake compliance investigations and produce reports as required for internal monitoring and review purposes and for external regulators.
• Support the Deputy Chief Executive in the development of a data strategy, building data systems and a data culture that ensure excellent and fully compliant knowledge management, data and records management, archiving and record keeping across the organisation.
• Recruit, manage and motivate the Governance and Compliance team to implement the strategy.

In return, we offer great benefits including a generous holiday allowance and commitment to continued perfectional development (CPD), flexible and hybrid working and more.

This is a fantastic opportunity for an ambitious individual who would like to work for a forward-thinking, open and honest organisation and make a real impact to the young people we work with. Please find our full recruitment pack on the link below.

If you have any questions around the role or would like to have a confidential chat, please contact Stephen Vickers 

Ambitious about Autism is fully committed to equality of opportunity and diversity and we warmly welcome applications from all suitably-qualified candidates. We welcome applications regardless of race, colour, nationality, ethnic or national origins, religion or belief, sex, sexual orientation, gender reassignment, marital or civil partner status, pregnancy or maternity, disability, or age. All applications will be considered solely on merit.

Ambitious about Autism is committed to safeguarding and promoting the welfare of children and young people and successful candidates will be subject to an Enhanced DBS check. 

The Safeguarding responsibilities of the post as per the job description and personal specification.
Whether the post is exempt from the rehabilitation of Offenders Act 1974 and the amendment to the Exceptions Order 1975, 2013 and 2021. This means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS Filter Guidance.

Deputy Director of Finance: Up to £90,000 + benefits: SE London | Permanent

For a University in Southeast London, we are recruiting a Deputy Director of Finance to report to the CFO and lead and inspire 5 high performing Finance teams overseeing the financial performance of the University. This role will lead, role model and coach a strong business partnering culture focusing on best-in-class service delivery and quality. The Deputy Finance Director will support the CFO with a strategic outset in the development and roll out of financial operations and strategic plans. A key leadership role, the Deputy Director of Finance will influence and partner at VC and Executive level.

Main Duties:

• Lead and inspire 5 high performing Finance teams, supporting the CFO Transformation Programme and implementation of a business-partnering culture and mindset
• Financial Performance Management including implementation and monitoring of the budget, 5-year financial planning, quarterly forecast, and monthly management accounting process
• Transform financial performance data into clear and insightful management packs
• Create a continuous improvement culture to understand performance and seek efficiencies
• Development and deployment of the Finance strategic and operational plan
• Influence and partner the VC Executive and SMT and be the Finance lead for the University SMT, Operations Management Group, and Investment Steering Committees
• Lead and evolve best in class business partnering across all 5 Finance teams
• Identify new and innovative financial management and leadership approaches to enhance stakeholder experience and confidence

Person Specification:

• Qualified Accountant with proven experience of developing and deploying finance strategy within a complex organisation
• Experience leading high performing business partnering teams across multiple sites
• Track record of influencing and partnering at Executive level
• Experience of working in Higher Education is desirable
• Track record of developing and empowering teams

________

As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

Main purpose of the role

To be responsible for leading and managing the Carers Trust Heart of England’s CQC registered services.  The postholder will inspire, motivate, support and lead from the frontline fostering an open and honest relationship with the individuals, their families, staff, and wider system stakeholders.  This transparent relationship will build confidence and trust in you as a manager, the service, and the charity as a whole. 

What we are looking for

A confident and proactive person-centred manager who has an eye for detail in terms of compliance and quality monitoring.  You will be able to implement new strategies and improve outcomes where required.  You will be well versed in safeguarding processes and be highly skilled in people management.

Key aims of the post

• To lead, manage and coordinate the Carers Trust Heart of England’s CQC registered services adhering to the requirements outlined as a CQC registered provider, ensuring a high-quality service is always provided
• To manage the regulated care team(s), and to oversee any recruitment, training and development needs whilst providing capacity to deliver a 24/7 service
• To carry out assessments and assist in safeguarding, enabling clients to live with dignity and purpose through the delivery and provision of person-centred care services
• Supporting families to meet their physical, domestic, mental health and social needs at home and in the community and to update care plans, carry out risk assessments, ensuring health and safety standards are met and maintained ensuring all other compliance as required

Duties to include

• Providing leadership, management, and the highest level of support to our team(s), to ensure the very best outcomes in everything we do
• Accountable for the Health and Safety of staff and clients; ensuring relevant policies and procedures are always followed, providing a safe working environment
• Ensure consistent application of continuity healthcare services’ policies, procedures and approved practice; and to promote our aims and values
• Identify recruitment needs, ability to identify and recruit high quality carers, implement excellent training and maintain high retention ratios, responding to capacity needs of the service at all times
• Implement and manage quality assurance, ensuring the delivery of high-quality care services, to vulnerable people living in their own home is achieved consistently
• Carry out individual assessments for domiciliary care service users, ensuring that support is provided in line with assessed individual needs
• Take responsibility for ensuring the emergency on-call phoneline is covered outside normal office hours, including holding the line as part of the on-call rota
• Ability to ensure scheduling is effectively designed to ensure Care Support Workers deliver the allocated care to the client
• To manage and monitor the alerts systems providing assurance and evidence that visits are attended and helping to keep both Care Support Workers and customers safe.
• Prepare weekly KPIs and meet deadlines and targets; ensuring that the company operates within its budget and meets financial and operational targets whilst interpreting and using data to drive developments and improvements in performance
• Ensure that the organisation consistently meets legislative requirements and remains fully compliant with CQC’s standards
• To work with the Deputy CEO and others in respect of preparing for and engaging with inspection processes
• Ensure that the terms and conditions of our funding streams/contracts are adhered to
• Flexibility required to meet the business needs, evening & weekend events, and the general requirements of a 24/7 care service
• Encourage client, customer and stakeholder feedback, seeking innovative solutions to local needs

Deputy Director of Finance: Up to £90,000 + benefits: SE London (6 Month Contract)

For a University in Southeast London, we are recruiting a Deputy Director of Finance to report to the CFO and lead and inspire 5 high performing Finance teams overseeing the financial performance of the University. This role will lead, role model and coach a strong business partnering culture focusing on best-in-class service delivery and quality. The Deputy Finance Director will support the CFO with a strategic outset in the development and roll out of financial operations and strategic plans. A key leadership role, the Deputy Director of Finance will influence and partner at VC and Executive level.

Main Duties:

• Lead and inspire 5 high performing Finance teams, supporting the CFO Transformation Programme and implementation of a business-partnering culture and mindset
• Financial Performance Management including implementation and monitoring of the budget, 5-year financial planning, quarterly forecast, and monthly management accounting process
• Transform financial performance data into clear and insightful management packs
• Create a continuous improvement culture to understand performance and seek efficiencies
• Development and deployment of the Finance strategic and operational plan
• Influence and partner the VC Executive and SMT and be the Finance lead for the University SMT, Operations Management Group, and Investment Steering Committees
• Lead and evolve best in class business partnering across all 5 Finance teams
• Identify new and innovative financial management and leadership approaches to enhance stakeholder experience and confidence

Person Specification:

• Qualified Accountant with proven experience of developing and deploying finance strategy within a complex organisation
• Experience leading high performing business partnering teams across multiple sites
• Track record of influencing and partnering at Executive level
• Experience of working in Higher Education is desirable
• Track record of developing and empowering teams

________

As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

Deputy Finance Director (5m FTC), London – Higher Education, up to £90,000

A leading London based university is looking for a senior corporate candidate to come and lead a large finance team through a period of transformation. Responsible for a team of 20, the Deputy FD will need to ensure each member of staff is comfortable in their newly created position and ensure efficiency throughout the team. Suitable candidates will be commercially minded and will work closely with the CFO to put together business plans and partner with other department heads to ensure the university’s development. We are only considering candidates on a short notice period or who are IMMEDIATELY AVAILABLE.

Key Responsibilities:

• Accountable for the enhancement, implementation and monitoring of the budget, 5-year financial planning, quarterly forecast and monthly management account processes. Ensuring integration with student number planning and transparent, value for money principles underpinning resource allocation decisions.
• Proactively scan the external environment for emerging and current sector and macroeconomic developments to understand key risks and opportunities.
• Adopting appropriate mitigation and scenario planning techniques to scale and manage revenue and cost shocks. 
• Synthesis of financial performance into clear, professional, and impactful management packs, adapted to respond to end-user needs from academic leaders to Governing Body members
• Oversee and embed a culture of curiosity and proactive analysis to understand performance and identify efficiency improvements.  Root cause analysis, establishing trends and causal relationships, testing multiple scenarios to get to a solution
• Comfortable interpreting and directing analysis involving large quantities of data to understand performance
• Responsible for the development and deployment of the Finance strategic and operational plan
• Influence and partner VC Executive and Senior management on items impacting financial sustainability
• Motivate, develop, and empower individual members of the team to realise their potential at both a personal level and as a key contributor to the team’s performance.
• Continuously identifying new and innovative finance management and leadership approaches which enhance stakeholder experience whilst meeting University needs

Key Skills & Qualifications:

• Qualified Accountant with significant PQE
• Experience in HE/charity would be desired but not essential
• Significant experience leading large teams/finance functions is necessary in this role
• Corporate/big company experience is desirable
• Commercial and analytical mindset
• Strong leader and mentor, committed to the development of their team and the organisation as a whole
• Able to prioritise, organise and deliver a complex and changing workload under pressure to tight deadlines, without constant supervision

We are a lively and diverse global community with an international reputation in academic research, regional development initiatives and policy. Our values are to be a leading and impactful community. Much of our success is down to our dedicated and professional staff team and as the successful candidate you will play an important role in supporting our community and by doing so, impact on the future of the Association and the field.

At the time of writing the RSA team are working from home but we will shortly return to the office working flexibly with some days scheduled for home working. Colleagues within the team are supportive colleagues and there is a commitment to your continuing personal and professional development in an environment that encourages excellence, creativity and diversity. We have a workplace pension scheme, a bike to work scheme, a health plan and 25 days of leave plus UK bank holidays.

The Regional Studies Association (RSA) is a global learned society, membership organisation and network acting as a focal point for academics in the fields of geography, economics, political science and planning and for policymakers and practitioners working in rural and urban research, development and policy.

Our methods of working are via a large, well respected publishing programme (5 journals, 2 book series, online magazine, Blog and e-bulletin); a global to local conference and events programme; territorial divisions and sections including China, Latin America; a research funding programme and an active knowledge exchange programme. We work globally and in partnership with organisations such as the European Commission, Committee of the Regions, United Nations, UN-Habitat, World Bank, OECD, Whitehall and Westminster.

The Association has currently members in 80 countries and has seen growth and global expansion over the last few years.

There is a small and international team of six staff in Brighton, East Sussex and additional employees who work outside the main office either on our publication programme or in the territorial divisions (e.g. in Beijing and Sydney).

The RSA also has a European Foundation called RSA Europe which is based in Brussels and delivers conferences/events and other activities mainly in the EU.

As the successful candidate you will play a pivotal role in delivering on our in-person and online global conference and events programme and will be working on large and small-scale events ensuring their efficiency and high standards. You will be expected to travel domestically and internationally as part of your work.

Your profile

Previous event planning and delivery experience is desirable. You will be a highly organised team player with intercultural awareness, a customer service approach and the ability to use initiative and creativity to resolve problems. You will have high standards of numeracy and literacy and fluent and easily understood English because some of your work will be conducted by telephone and Zoom/Teams.

Interested candidates may telephone to discuss the role with Deputy Chief Executive, Daniela Carl.

You should submit your CV and covering letter setting out your relevant experience and why you are the ideal candidate, including the names of two referees one of whom should be work related and preferably your major or most recent employer.

Closing date: midnight Wednesday 15th June 2022.

Applications should be addressed to Daniela Carl, Deputy Chief Executive, Regional Studies Association.

Interviews will be held on 7th and 8th July at the Innovation Centre, University of Sussex, Falmer, Brighton.

JOB DESCRIPTION AND PERSON SPECIFICATION

1. Job details:

Job title: Conference and Events Officer

Working hours: 5 days a week. Full time - 35 hours per week.

Working pattern: Hybrid/flexible working

Salary range: Grade 5 - £25627 to £33309

The post includes a health plan and access to a workplace pension.

Mode: Full-time, 18-month fixed term appointment in the first instance

Location: At the time of writing the office team are working from home but offices are being sought for hybrid working going forward. The office will be in Falmer/Brighton, East Sussex, UK. Some UK and international travel will be part of the role.

Accountable to: Deputy Chief Executive

2. Purpose of the role:

The role of Conference and Events Officer is pivotal in delivering our global conference and events programme and the post holder will be working on a series of events both large and small scale ensuring their efficiency and high standards. The Conference and Events Officer will be expected to travel domestically and internationally to deliver the conferences and events that they organise and to assist with other activities of the Association. The conference team consists of two full-time staff supported by other members of the RSA team.

This role has two core components – cradle to grave conference and meeting organisation including related financial processing (formal bookkeeping skills not necessary), marketing and promotion of the event (with support from the Communications and Membership Manager) and the acquisition of sponsorship and in-kind support (with support from the local event partners, the Deputy CEO and the Finance Officer) for the event. Secondly, administrative support on Association projects such as Board meetings will be required.

The post holder will work with colleagues to project manage and deliver several meetings of different sizes and types each year including internal meetings, national and international scientific conferences and events. There is no direct financial control, but budgeting and financial reporting will be required. The post holder will make financial postings to SAGE Financial Controller. Marketing experience is desirable, and the successful candidate will have excellent customer care and service skills. Other tasks include booking travel arrangements, organising meetings, minute and note taking as well as some office management functions such as ordering stationery and consumables, answering the telephone, handling queries from RSA members and members of the wider international community etc. Some work on other RSA projects will be required such as membership management, publications management etc.

The staff team are responsible for the implementation of the Association’s aims and objects. The post holder will be given appropriate training on the Association conference and membership portal and app and on its methods of marketing and use of social media. There are established ways of working but new innovations reflecting best practice would be welcomed. The content of conferences and events is led by the CEO and Deputy CEO in conjunction with Association Board members and local conference partners. Technical knowledge of the field of regional studies is not required but an appreciation of what is involved is desirable.

The Association works internationally, and some travel and overnight stays of varying lengths will be expected. Occasionally travel and work may fall outside Monday to Friday working and there is no additional remuneration available as this is reflected in the salary.

3. Main duties and responsibilities:

• To contribute to the strategy and development of the Association’s global events programme and the Association in general.
• To organise, promote and deliver in-person and online conferences and events such as academic conferences, webinar series and summer schools in partnership with local partners, the RSA Board member responsible for conferences and events, the CEO and Deputy CEO.
• To manage the Customer Relationship Management (CRM) system in relation to all events, including building a registration site for each event (Aptify Software) and the RSA conference app working with the external supplier.
• To co-ordinate and sell exhibitor space at RSA events.
• To manage the marketing of events.
• To gain in kind and financial support from sponsors and supporters of conferences.
• To explore and search potential new markets to expand marketing and find new pools of social scientists to recruit as members and events delegates to expand attendance and activity.
• To produce conference invoices and correspondence using our conference software (Aptify Software).
• To co-ordinate all event logistics including delegate management and registration, speaker/chair liaison.
• To manage the staff team and group of volunteers when delivering an event.
• To co-ordinate and compile abstract volumes and full paper web management (unless these are outsourced) – there is no editorial responsibility.
• To produce conference accounts including budgets and out-turns and when necessary working in multiple currencies.
• To run post event analysis using online evaluation surveys and by engaging with delegates during the event.
• To prepare reports including financial reports for the Board and other committees and meetings.
• To organise other meetings and events organisations (national events, partnership events, Board and Publishing meetings).

Any other task that might reasonably be allocated.

4. Key skills and experiences required for the position

• Conference and meeting organisation experience
• Networking skills
• Customer service and customer care skills
• Organisation, planning and accurate working
• Budgeting/financial management
• Design, marketing and advertising placement experiences including social media
• Project and time management
• Experience of using Microsoft Office applications (WORD, EXCEL, OUTLOOK, PUBLISHER)
• Communication (clearly understood spoken English and accurate and correct written English)
• Willingness to learn other computer applications and bespoke systems

Note: This description is not intended to establish a total definition of the job, but an outline of the duties.

Allen Lane are currently assisting a London based Research Institute with the recruitment of an Interim Deputy Director of Finance on a 6 month temporary basis. Reporting to the Director of Finance and managing a team of 3 managers directly this role will be responsible for leading the operational aspects of financial planning and analysis, financial accounting and research finance. The role will include but by no means be limited to:

• Oversee  the production of the statutory annual accounts, subsidiary financial statements, and the annual external audit
• To coordinate the production of regulatory financial returns.
• Oversee the production of themonthly balance sheet report
• Lead on the provision of management information and Business information to support effective decision making across the organisation
• Responsible for overseeing production of monthly and quarterly reporting packs for the Institute’s formal committees
• Lead the Institute’s planning process to produce the Strategic Plan and associated annual plans
• Run the Finance elements of strategic and business improvement projects and initiatives.
• Oversee the finance business partnering service to budget holders and other stakeholders
• Ensure compliance with tax requirements, including VAT returns, gift aid, P11Ds and taxation implications for fundraising activities.
• Oversee the provision of a high-quality grant management service to research teams.

Essential Criteria

• Significant experience of supervising a team of accounting staff within a complex organisation.
• Significant experience of management accounting and business partnering.
• Significant experience and knowledge of tax and payroll matters.
• Experience of process improvement and implementation/maintenance of internal financial controls
• Experience of accounting in the charity or higher education sectors

This role will close at the end of this week so if you are looking for your next interim role and want to join one of the country’s leading organisations in its field then please apply ASAP. This role will allow for hybrid working with two days expected on site in London per week