Background

In the past 18 months Dementia UK has developed a successful virtual event fundraising program that has provided a new income stream and access to new audiences. Dementia UK is expanding the virtual events team to ensure that we have the capacity to maintain and develop this new income stream.

Purpose of Job

To coordinate a portfolio of virtual events, including a series of Facebook challenge events expected to raise over £2 million per year. You’ll be responsible for the end-to-end coordination of all virtual events, delivering marketing plans with the support of an agency that drive participant numbers and income, and  stewardship journeys that provide excellent supporter experiences. You’ll keep abreast of developments in virtual events, spotting opportunities and making recommendations on how to grow and diversify the virtual events programme. Working with the Virtual Events Manager, you’ll develop and test new virtual event propositions and evaluate their effectiveness.

Please see attached job description for further details.

Interviews: 7th and 8th February 2022

PA Governance Job Share Role – three days a week

12-month contract initially

This role can be carried out remotely, but the successful candidate is also able to work some of the time from a central London office if preferred.

Salary: Starting from £30 - £32k pro rata and attractive terms, dependent on experience

The Society of Chemical Industry (SCI) is an international forum where science meets business.  Established in 1881, SCI is a registered charity, based in London, with members in over 70 countries.

SCI’s principal charitable objective is to advance the application of science into industry for public benefit, and it does this through events, publications, and other activities.

SCI seeks a part-time PA to provide administrative support to the charity’s governance function.  Working within a small and friendly team, the role requires governance or board committee experience (including minute taking), the role also offers scope to assist with elements of support for the Chief Executive.

You will have excellent communication and interpersonal skills, be flexible, proactive and have experience of working within a busy executive office.  The ability to plan, prioritise and work to deadlines is important. Good working knowledge of Microsoft Office is essential. Experience of working in a professional or corporate environment is essential.

Knowledge, skills and experience required for this position

• At least 3 years’ demonstrable experience as a Personal Assistant.
• Some governance experience preferable but training will be given.
• Experienced minute taker and experience in organising senior committee meetings.
• Excellent communication and customer service skills.
• Strong organisational skills, and the ability to multitask.
• High level of computer literacy with Microsoft Office Suite and familiarity with SharePoint, PowerPoint and with using MS Teams.
• Proactive and willing to act on own initiative both individually and as a member of a team.
• High aptitude for spelling and grammar, and accuracy in data entry and proof-reading.
• Personable, positive and a team player.
• Understanding of a charity or membership organisation desirable.

Deadline: 31 January 2022 by midday.
 

The role

This is an excellent opportunity to provide a comprehensive and proactive PA service to our Director of Fundraising, Communications and Engagement. The Directorate is the largest Directorate within the charity which continues to grow from strength to strength. It is responsible for delivering a wide portfolio of fundraising initiatives, impactful and partnerships and communicating, engaging and inspiring all our supporters and key audiences across a range of channels.

The main components of the role include providing administrative support around meeting set up, preparation and note taking; internal communications across the Directorate and organisation and supporting the wider Fundraising, Communications and Engagement Leadership Team or key project managers in delivering their administration work.

About you

This is an interesting role which will undoubtedly offer you variety on a daily basis, therefore your ability to be flexible and adaptable is key. Organised and efficient you will be familiar with working remotely and have experience of fostering and developing credible and respected relationships with our external stakeholders as well as internal colleagues and teams (including members of our Senior Leadership Team). With the ability to support good working relationships across the Directorate and working collaboratively with other teams to support and progress key objectives, you will be familiar with dealing with confidential information and be proficient in using a range of IT packages.

About us

We’re Breast Cancer Now, the charity that’s steered by world-class research and powered by life-changing care. We’re here for anyone affected by breast cancer, the whole way through, providing support for today and hope for the future.

We’re that trusted friend that people affected by breast cancer turn to for caring support when they need it most. The expert authority on breast cancer research who is making breakthroughs and driving forward progress. And a vehicle for change, acting now to make sure anyone affected by breast cancer gets the best possible treatment and care.

We believe that we can change the future of breast cancer and make sure that, by 2050, everyone diagnosed with the disease lives – and is supported to live well. But we need to act now.

This role is based in our London office and we are following a blended approach between office and home working with a minimum of two days per week in the office for full-time staff members. Should you have any queries with regards to this please email us in the first instance, using the email address provided upon clicking on the apply button.

Breast Cancer Now is an inclusive employer committed to developing a diverse workforce.

Closing date Monday 7 February 2022 at 09:00am

Interview date Monday 14 and Tuesday 15 February 2022

Langworthy Cornerstone is looking for a Chief Officer to lead and manage our local charity in Salford. The Chief Officer will build on our passion to improve local health and wellbeing and our good reputation locally so that we can continue play an important part in promoting the health and wellbeing of the local community.

We are looking for an inspiring individual who can make things happen and deliver change, whilst also maintaining a welcoming environment for all local residents and supporting well established groups in the centre.

The opportunity to make a real difference to people’s lives whilst gaining management experience and developing your skill set through working with local residents, public services and voluntary sector organisations on a range of key projects.

The role offers significant opportunities for innovation, development and growth of our programmes enhancing the Health and Wellbeing of the local community.

Future Trees Trust Trustees wish to appoint a Chief Executive Officer to lead the Trust in its planned expansion and development. Future Trees Trust is a charity committed to researching and utilising UK forest genetic resources to support the production of home-grown timber through the identification of superior trees and establishment of field trials. The successful candidate will develop and implement the new strategy, lead the team effectively and carry out fundraising.

You will work on:

Strategy

• Regularly review and develop the Trust’s strategy in conjunction with the Trustees.
• Promote the Trust’s work to government and policymakers, in line with the Trust’s strategy.

Development & Fundraising

• Have responsibility for the financial performance of the Trust including the development of an effective programme of income generation. Ensure robust financial controls and processes are maintained.
• Manage relationships with existing donors, and develop new sources of funding.
• In line with the Trust’s strategy, develop a Future Trees Trust brand renowned for its excellence, and begin the development of land management by the Trust.

Management

• Run the Trust efficiently and effectively with systems and structures that are up to date and compliant with current policies and guidelines.
• Maintain a positive and productive culture in the workplace reflecting good employment practice.
• Lead and manage the Trust’s professional staff and carry out regular performance reviews.
• Maintain an effective relationship with the Chair of Trustees, organise an annual programme of Trustees meetings, and provide Trustees with the information they need to carry out their duties.
• Prepare annual budgets, reports and accounts, and financial projections for Trustee approval. Report regularly to the Trustees on the performance of the Trust.
• Assist the Chair of Trustees in recruiting future Trustees, using open and fair processes and appropriate induction procedures.

Legal

• Ensure the Trust fulfils its legal, statutory and regulatory responsibilities.
• Ensure the Trust complies with all governance requirements stipulated by the Charity Commission and is compliant with all applicable legislation.
• Be responsible for the Trust’s risk management policies, maintain a risk register and review it regularly.
• Be responsible for ensuring all MoUs (memoranda of understanding) and MTAs (material transfer agreements) are in place and compliant with the Nagoya protocol.

External Relations

• Develop the Trust’s reputation and expand its influence.
• Represent the Trust throughout the forestry industry and promote its work to policymakers and the public.
• Identify and develop collaboration opportunities between the Trust and other organisations.
• Work with the social media & marketing officer to represent the Trust in the media and develop media interest in the work of the Trust.
• Act as secretary for the National Tree Improvement Strategy.

The Candidate

We are looking for a dedicated and experienced individual with:

• Experience of the management of charities or similar organisations.
• A proven track record of effective fundraising and engagement with donors.
• Understanding of and enthusiasm for UK forestry.
• An irrepressible drive to present the Trust and its values effectively and positively within the UK forestry sector, to donors, policymakers and the public.
• Excellent written and verbal communication skills including public presentation.
• Organisational skills, accuracy and an eye for detail.
• Brilliant planning and delivery skills with ability to lead and motivate teams.
• Willingness to make decisions and take responsibility for them.
• Knowledge and experience of the science involved in tree breeding, or an interest, willingness and ability to learn this.
• Budget management.

The closing date for applications is midnight Sunday 6th March 2022.

Interviews will be held in person at the Future Trees Trust office, week commencing 21st March 2022.

Purpose of the post:

The Chief Executive provides strong and inspirational leadership to develop and deliver our strategic vision and navigate us through a rapidly changing environment.

The Chief Executive, working with the Board of Trustees, will lead the Hospice whilst building and maintaining excellent working relationships with key stakeholders, role modelling the Hospice values both internally and externally.

Main duties and responsibilities:

• An inspirational leader, creating an environment and culture where best practice, governance, relationships and professional development of staff and volunteers flourish.
• Be accountable to the Board of Trustees for the overall leadership, management, performance, governance, and development of KEMP Hospice.
• Build and nurture effective relationships and partnerships with key stakeholders and providers and act as an ambassador for the Hospice.
• Work with the Board of Trustees to develop and implement the strategic plan, ensuring alignment with the short- and long-term objectives.
• Lead all operational activities to ensure effective, efficient, and safe running of KEMP Hospice, meeting all clinical, statutory, financial, regulatory and legal requirements.
• Work closely with the Board of Trustees and Senior Team to continuously improve palliative and bereavement care services for patients and clients, and to extend the reach to those whose need is greatest, responding to changing community needs and individual’s requirements.
• Ensure income streams and financial controls are developed and maintained which provide ongoing financial security of the Hospice.

Strategic:

• Provide visionary leadership within KEMP, ensuring the Hospice achieves its mission, values and charitable objects.
• Develop the strategic direction of the Hospice, in collaboration with the Board of Trustees and Senior Team.
• Build effective strategic partnerships and relationships with key stakeholders locally to improve end of life care in the Wyre Forest as well as regionally.
• Maintain a high level of up-to-date knowledge of national, regional and local end of life and healthcare strategy.
• Maintain a strong governance framework for KEMP to meet external legal, regulatory, and clinical requirements, including Charity Commission Guidance, the Charity Governance Code and the Care Quality Commission Standards.
• Develop and maintain a culture and environment where KEMP’s people feel motivated, and which promotes learning and development of staff and volunteers.

Operational:

• Act as an inspirational role model always, internally and externally as ambassador, demonstrating KEMP’s values and seeking opportunities to raise awareness and increase the profile of the Hospice.
• Recruit, lead and manage the Senior Team, ensuring their professional performance and development needs are addressed and that the culture of a learning organisation, delivering high quality services permeates through the hospice.
• Ensure the Hospice has robust financial management processes in place, including budgeting, reporting, and monitoring arrangements.
• Ensure that the necessary funds are raised to maintain the viability of the Hospice.
• Ensure the Hospice provides high quality, effective and efficient services, meeting the standards required of regulatory bodies.
• Seek ongoing improvements in services to meet the changing needs of the Wyre Forest community, regularly reviewing staffing structures to ensure they support service development.
• Ensure that KEMP has effective risk management and audit systems in place.
• Ensure that incidents and complaints are fully investigated and that learning from them is implemented effectively.
• Ensure that professional policies and procedures are developed, implemented and maintained to deliver safe, high-quality services an operations across KEMP.
• Ensure effective performance review and appraisal systems are in place, providing staff with ongoing learning and development, enabling them to deliver their contributions to the Hospice objectives.
• Create a culture that supports the retention and recruitment of high calibre, motivated staff and volunteers.

Key Working Relationships:

• Chair and Board of Trustees
• Senior Team
• All other staff and volunteers
• Key local partners
• Care Quality Commission
• Commissioners within Herefordshire & Worcestershire Integrated Care System
• KEMP House Trust Board of Trustees
• Peers at local, regional, national Hospices and other providers and charities
• Supporters and local businesses

Oasis Community Partnerships is a charity supporting young people and their families in England. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full potential.

A new opportunity has arisen for an organised and experienced Executive Assistant who is comfortable providing senior level support and interested in charity development, training, and governance.  It is a great opportunity to gain valuable experience in the charity sector.

This key administrative role requires the successful candidate to:

• Provide high level administrative support to the CEO, collaborating with other EAs.
• Provide diary management, arrange meetings and book travel.
• Plan, minute and service Board Meetings.
• To coordinate the administration for compliance, policies and charity governance.
• One day a week will be set aside to work with the HR team.

This is a high-profile role and the successful applicant will be able to demonstrate professionalism and an understanding of how the Oasis ethos should play out in day-to-day work activity.  Each day is fast-paced, diverse and varied, so creativity and flexibility is essential!  Are you ready to join our journey and see the difference you can make?

In return, Oasis can offer:

• Flexible working practices and family friendly policies.
• A supportive network and family of staff in a motivating working environment.
• A non-contributory defined benefit pension scheme with 7% Employer contributions.
• 25 days holiday per year (plus Bank Holiday), rising to 30 days after 2 years of service.

To request a job information pack or further information, please go to the Oasis UK Charity website.  Please note that CVs alone will not be accepted. 

Completed applications should be submitted by 5pm Monday 31st January 2022.

First round interviews will be held week beginning 7th February.  Final interviews will be held on Wednesday 16th February 2022.

We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.  If you require any assistance to overcome potential barriers, please let us know.  Applicants must be able to prove their right to work in the UK.

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.  We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.

Permanent contract, full-time hours.  (Flexible working pattern neg.)

Salary:  £27,370 per annum + pension

Location can be flexible (including home working)

Our client, a leading London University, is looking for a Personal Assistant on a temporary basis to provide key business support and oversee the smooth running of the department. This is to start in early as soon as possible and to run for 6 months.

Providing an efficient, confidential and professional service, the post holder will carry out a wide range of administrative duties, including acting as the first point of contact, dealing with enquiries, managing correspondence, organising travel and maintaining the diary of senior staff members, including the Dean. You will also be required to coordinate a calendar of meetings, take minutes and organise and manage expenses.

In order to be considered for this post you will have previous experience working as a PA, ideally within a Higher Education setting. With excellent organisational skills and the ability to manage a varied workload, you will have excellent communication skills and be confident in dealing with people at all levels of seniority.

If you are interested in finding out more information about this new opportunity, please register your interest below and submit your CV in Word format by clicking 'apply now' below.

Do you thrive in a varied environment where you are juggling different topics? Are you happy combining meticulous administrative work with bigger projects and strategic thinking? Do you want to work for a campaigning human rights organisation? We’re offering a rewarding opportunity for a highly motivated and efficient person to work as Assistant to the Executive Director of Survival International.

This is a fascinating role where you will have insight into all aspects of the operation of a mid-sized, international campaigning organisation, and the chance to make a significant impact on our crucial work to uphold Indigenous Peoples’ rights. The right candidate will be able to develop the role in line with their strengths. Previous holders of this position have gone on to varied roles inside and outside Survival, and include the current Executive Director.  

The role encompasses a wide variety of tasks, subject to change as the organization evolves, and as the post-holder develops their skills. The following list is not exhaustive; but please note that this role will combine routine administrative support alongside other, more varied projects.

RESPONSIBILITIES

Administrative support

• Manage the Director’s schedule and calendar, and support travel arrangements.
• Manage the flow of documents and processes needing sign off by the Director (and, on occasion, other departments), ensuring no bottlenecks arise.
• Organize our biweekly (virtual) global staff meeting, our annual global staff gathering (once Covid precautions allow), and other internal events.
• Administer our board of trustees, including sharing relevant information, arranging meetings, preparing relevant papers, taking minutes, etc.
• Provide some basic HR support, including sending reminders on annual processes, keeping internal records up to date, and supporting recruitment as needed.
• Support the Director and leadership team with other administrative tasks as they arise.

Communications and relationship management

• Maintain relationships with high-value donors and support the Director in maintaining communications with these donors, and with high-profile / celebrity supporters (in coordination with Head of PR).
• Deal with email correspondence for the Director, and assist the Supporter Services department with more complicated correspondence requiring Director input.
• Serve as an internal communications focal point for the organization, sharing updates and organizational priorities with all staff as needed.
• Help to manage our intranet and ensure it is kept up to date.
• Lead production of our annual report.
• Possibly manage any future Executive Director social media channels.

Project management

• Coordinate between departments and act as a focal point when the organization as a whole is planning major events, initiatives or reactions to external happenings.
• Provide coordination or other support for major projects, as these arise and in line with the strengths of the post-holder.

SKILLS, ATTRIBUTES AND EXPERIENCE

Required

• Excellent attention to detail and ability to manage processes meticulously.
• Excellent personal and networking skills, and the ability to build strong relationships.
• Ability to plan and prioritize effectively; strong time management.
• Flexibility and the demonstrated ability to manage a varied workload.
• Good written and oral English, and numeracy.
• Demonstrated problem-solving and analytical skills.
• Good IT skills.
• Ability to handle confidential information with absolute discretion.
• A desire to serve the cause of Indigenous Peoples’ rights.
• Commitment to Survival International's vision, mission, and values.
• Availability for occasional travel.

Preferred

At least one (or more!) of the following would greatly strengthen your candidacy, although the job can evolve in line with the particular skills and interests of the successful candidate, and we are willing to consider supporting an excellent candidate in developing their skills in areas of interest to them.

• Outstanding writing, editing or copy-editing skills.
• Competence in any of Survival’s other working languages (Spanish, French, Portuguese, Italian, German, Hindi, Oriya).
• Skills and experience in training and/or meeting facilitation, (including virtual).
• Visual / graphic design skills.

WHAT CAN WE OFFER YOU?

When you join Survival International, you’re getting more than just a career: you’re gaining a unique opportunity to join an exciting and unique campaigning organization. You will be working with an international team of passionate people who really care about human rights and want to change the status quo.

Being part of such a small (but growing!) team offers the opportunity for real variety in your day-to-day work and the development of your role.

We have generous annual leave (25 days plus bank holidays) and a cycle to work scheme.

Salary range: £26,000-£28,000 per annum, depending on experience
Hours of work: This is a full-time position (Monday – Friday, 10am – 6pm)
Location: London head office, with remote working*

*Although we are currently working remote due to Covid restrictions, this role will require presence in our London office. You will need to be within commuting distance and prepared to travel to the London office regularly once Covid allows.

DIVERSITY & INCLUSION

Survival is committed to building a diverse and inclusive workplace and actively welcomes applications from candidates of all backgrounds. We will not discriminate on the basis of any aspect of your identity.

TIMELINE AND PROCEDURE

Close date for applications: 7 February 2022
Interviews: Beginning March 2022
To apply: Please visit our website for instructions and the application form

This is a reopening of a previous advert for this same position, advertised in November 2020. If you applied then, there is no need to reapply. Your application has been gratefully received and will be considered.

Please note: Candidates must have permission to work in the United Kingdom.

We are looking for an enthusiastic, experienced and capable individual to join our team as Executive Assistant to the Chief Executive Officer and Senior Management Team.

Praxis is a dynamic, award-winning human rights charity supporting migrants in crisis or at-risk, ensuring that their essential human needs are met and that they are able to overcome the barriers they face. We have more than 35 years of experience working with migrant communities, and in 2019 we supported around 2,000 people through expert legal advice, housing and peer support. Our holistic approach supports people away from a point of crisis and destitution towards safety, economic independence, social engagement and greater emotional wellbeing.

You will have experience in providing high quality administrative support to the CEO, trustees and senior managers.  You will play a key role in developing and supporting our charity and strengthening our resource management, administration and governance. This will include the organisation and servicing of trustee and management meetings ensuring effective administration, record keeping, communications and progress tracking. 

This role requires flexibility, initiative and discretion. You should be highly organised and proactive with strong people and communication skills and have a good working knowledge of Microsoft 365 systems, including SharePoint and MS Teams. You should be committed to self-improvement and respond positively to constructive feedback when given, have an outstanding judgment, problem solving skills and a diplomatic approach, as well as being a committed team player. 

The key responsibilities include to provide governance and administrative support to the CEO, trustees and Senior Management Team (SMT). This will include the organisation and servicing of trustee and management meetings ensuring effective administration, record keeping and communications.   

We are an equal opportunity employer and strongly encourage applications from those with lived experience of migration, and from diverse applicants regardless of age, disability, gender reassignment, marital/civil partnership status, race, religion or belief, sex, sexual orientation, or pregnancy/maternity leave status.

To apply, please send your CV and a 2-page cover letter outlining how you meet the person specification and why you are the ideal candidate for this post.

Closing Date: Sunday 30th January 2022

An internationally renowned Religious Institution is looking for an excellent Administration Assistant / PA to join their team to carry out administration duties for the smooth running a Religious Services Department.

Your duties will include:

- Preparation of service materials for use within the organisation

- Managing maintenance of office equipment

- Filing documents digitally

- Booking rooms and organising senior manager diaries

- Proof reading for orders of service

- Attend special service planning meetings and taking minutes

- Carrying out administration necessary for visitors

- Liaising with external partners in preparation of services (e.g. weddings)

- Performing any adhoc admin tasks e.g. diary entries

The successful candidate MUST HAVE:

- Excellent proof-reading skills with a keen eye for detail

- Excellent ICT skills, particularly Microsoft Office, and digital file management

- Ability to work effectively on own initiative and as part of a small team

- Impeccable time and deadline management

- Experience in the production of high-quality printed materials

- Experience of simultaneously managing multiple projects

- An enhanced DBS or willingness to undertake one

Agency Reference Number: 448302

Length: 3 months

Personal Assistant to Chief Executive

Salary: £30k - £35k and attractive terms, dependent on experience

Prime central London location but with the possibility of working from home part-time.

The Society of Chemical Industry (SCI) is an international forum where science meets business.  Established in 1881, SCI is a registered charity, based in London, with members in over 70 countries.

SCI’s principal charitable objective is to advance the application of science into industry for public benefit, and it does this through events, publications and other activities.

SCI seeks an experienced full-time Personal Assistant to provide administrative and secretarial support to the Chief Executive.  Routine duties include proactive diary and inbox management, managing a contacts database, HR administration, travel and meeting arrangements and management for the Chief Executive. This is also a supporting role for assisting with the charity’s governance and the reception area and will require governance or board committee experience (including minute taking) in respect of the Board of Trustees.

We are looking for a professional and experienced PA to join this small, friendly team. The role involves liaising with senior level contacts so requires someone from a professional background comfortable liaising with CEOs and other senior directors.  

You will have excellent communication and interpersonal skills, be flexible, proactive and have experience of organising a busy executive office. The ability to plan, prioritise and work to deadlines is important. Good working knowledge of Microsoft Office is essential. Experience of working in a senior capacity in a professional or corporate environment is essential.

Knowledge, skills and experience required for this position

• At least 5 years’ demonstrable experience as a Personal Assistant.
• Excellent communication and customer service skills.
• Strong organisational skills, flexible and the proven ability to multitask.
• Experienced minute taker.
• High level of computer literacy with Microsoft Office Suite and familiarity with Planner and PowerPoint, Sharepoint and Teams.
• Proactive and willing to act on own initiative both individually and as a member of a team.
• High aptitude for spelling and grammar, and accuracy in data entry and proof-reading.
• Personable, positive and a team player.
• Understanding of a charity or membership organisation desirable.

Deadline: Midday on 31 January 2022.  However, please note, interviews may take place before the closing date for the right candidate.
 

Personal Assistant to the CEO and SMT

You will provide comprehensive, confidential and high-quality secretarial and administrative support to the Chief Executive Officer and members of the Senior Management Team, working with the Governance Manager and the CEO Office to proactively manage the sourcing and processing of information of a highly complex and sensitive nature. Where appropriate, you will liaise and work with other members of the team.

You will also be responsible for the robust management of the CEO’s diary, quality assuring briefing material, ensuring that all matters relating to the CEO Office activities are appropriately escalated and managed to ensure successful delivery. You will manage the time of the CEO in a way that ensures visibility across the Society and beyond, and which helps to support meeting agendas, ensuring that the CEO is fully prepared for the meetings with all necessary documentation provided.

Personal Assistant to the CEO and SMT Responsibilities:

Executive Support

• Conserve the CEO’s time through delegated authority for decision making in line with the Society’s policies and procedures; routing correspondence; drafting documents and collecting and analysing information
• Undertake the day-to-day running of the CEO’s Office ensuring maximum efficiency with all tasks completed on time to the required standard
• Manage and coordinate the CEO’s activities and workload and provide continuous improvement that embraces the Society’s priorities and initiatives
• Maintain strong communication and working relationships across the business and liaise with key staff and organisations on behalf of the CEO, including meeting and greeting guests and ISUOG’s new starters in the office environment
• Organise domestic and global travel and accommodation / venue bookings, relevant to the role, with complete itinerary planning, including last minute changes;
• Work closely with the Governance Manager and provide ad-hoc support with regards to the Board of Trustees and Committees

Business Administration

• Manage and maintain the CEO’s diary and email account, appointments and documentation on a day-to day basis;
• Proactively and independently manage all incoming and outgoing emails of the CEO ensuring appropriate distribution and follow-up action as required; highlight urgent correspondence and use autonomous judgment and initiative to respond to communications and draft non-standard responses on behalf of the CEO;
• Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the shared drive;
• Create and maintain filing system(s) and procedures that support the CEO Office, making maximum use of technology to support the smooth running of the office;
• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests;
• Ensure the CEO is fully briefed on and prepared for any business activities with a sufficient notice;
• Coordinate busy and complex diaries and schedule on behalf of the CEO both internal and external meetings and conference calls, including regular one-to-one meetings with direct reports and team meetings ensuring the best use of time;
• Provide business support to a range of meetings to ensure the effective governance and delivery of the business, including coordinating agendas, preparing presentations and recording meetings;
• Act as a note taker in meetings as required, exercise sound judgment when taking and finalising minutes from the meetings, ensuring that the key business decisions are accurately recorded and progress is followed up accordingly;
• Draft reports for various meetings on behalf of the CEO;
• Provide support to the members of the Senior Management Team as and when needed;
• Provide general administrative duties, including filing, printing, proof reading and formatting documents to a high quality;
• Support the CEO Office in basic troubleshooting of ICT related issues;

Personal Assistant to the CEO and SMT Requirements:

Essential

• Good first degree or equivalent
• Previous PA / EA experience (min. 3 years)
• Experience of diary management, scheduling & meeting organisation
• Demonstrable experience of improving the capacity and efficiency of C-suite and senior managers
• Experience of scheduling and hosting meetings, preparing agendas / supporting materials and minute / note taking
• Experience of working in an office environment
• Broad and deep working experience and knowledge of office administration processes;
• Customer service & relationship management
• Report writing and proof reading skills
• Excellent Microsoft Office and document presentation skills
• Exceptional organising and prioritising skills to deal with own and CEO’s workload;
• Accuracy and attention to detail;
• Strong communication skills both verbal and written (across cultures / professional backgrounds);
• Fluent level of English;

Desirable

• Further business administration qualification or office management / system skills / courses
• Experience of working in charitable companies or membership organisations
• Experience of working with medical professionals
• Experience of working with individuals outside the UK and across time zones
• Experience of organising Global travel and itineraries
• Advanced knowledge of Word / Excel / Outlook / PowerPoint / Adobe suite;
• Competency in using social media to further the aims of the organisation;
• Research and analytical skills;
• Foreign languages

About The International Society of Ultrasound in Obstetrics and Gynecology (ISUOG):

The International Society of Ultrasound in Obstetrics and Gynecology (ISUOG) is a highly respected professional membership organisation across 140 countries comprised primarily of clinicians who are ultrasound experts in the field of obstetrics and gynecology. The Society includes obstetricians and gynaecologists, trainees, medical doctors, scientists, sonographers, midwives and other health professionals who work to advance women’s health and well-being globally. Our mission is to improve women’s health through the provision, advancement and dissemination of the highest quality education, standards and research information around ultrasound in obstetrics and gynecology. This is achieved through education and training, programmatic initiatives and advocacy.

Location: This role is based from ISUOG House, 122 Freston Road, London, W10 6TR. From 1st September 2021, a hybrid working arrangement is in place, subject to review after one year. The post holder must work from ISUOG House for a minimum of two days each week, subject to any COVID restrictions in place.

Job type: Permanent, 5 days (37.5 hours) per week

Salary: £31,000 - £33,000 per annum dependent on experience, plus benefits

Benefits include: 20 days’ annual leave per annum plus eight Bank/Public holidays (rising by one day per year for every complete year of service, up to an additional five days), together with three additional days over Christmas and New Year; 4% (matched) employer pension, rising to 6% on successful completion of probation; Employee Assistance Program; Season ticket loan scheme

We are an equal opportunities employer; and are proud to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.

Please submit your application, CV and covering letter as soon as possible; we reserve the right to close any adverts before the closing date once we have received sufficient applications.

For further details or if you have any queries, please visit our website.

Closing date: 6 February 2022

You may have experience of the following: PA, Personal Assistant, Executive Assistant, PA to CEO, etc.

Ref: 106 407

A national youth charity is looking for an Personal Assistant to the Chief Executive. This role will be part of the CEO and Executive Team providing support and administration and playing an important role in the day to day running of the organisation. This is a full-time permanent position offering flexible hybrid working options.

As the Personal Assistant, you will provide a professional and efficient Personal Assistant service to the Chief Executive as well as support the executive management and governance functions, working to and within a high level of confidentiality. You will prepare, proofread, revise or present documents, correspondence, briefing papers, reports, and presentations to or on behalf of the Chief Executive. You will also coordinate projects or initiatives delegated by the Chief Executive, including servicing advisory/consultative meetings, events, and other groups chaired by the Chief Executive. At senior meetings, you will provide secretarial support including taking minutes, agenda drafting, collating papers in advance, coordinating meetings (virtual and physical), managing complex and conflicting diary pressures, and managing occasional travel logistics.

On occasion, you will have flexibility to attend the London office or travel nationally when required. This role would be suitable for you if you are an adaptable person who enjoys a varied role where no day is the same, working in a fast-paced and rewarding environment where you regularly see the charity's service users.

You will have the following skills and experience:
* Good experience in an Administrative role at Executive level
* Experience of working in a charity or not for profit organisation
* Advanced level of Microsoft Word, with good speed and accuracy on internet and email/calendar tools. Good knowledge of Excel and Powerpoint
* Good understanding of the use of ICT platforms including virtual platforms.
* Some basic understanding of governance in a charity setting
* Strong diary management skills and the ability to cope with multiple changing schedules
* Excellent interpersonal skills and confident in written and verbal communication
* Proactive approach to work and strong decision-making skills

If this sounds like the role for you, then we would love to hear from you. We are reviewing CVs as and when we are receiving them so if you are keen to apply, then please do so today.

TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website www.tpp.co.uk and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.