Executive personal assistant jobs

About the Role

We are seeking a highly organised and proactive Executive Assistant to provide confidential, high-quality support to the President and Chief Executive Officer (CEO). This is a key role that enables senior leaders to focus on delivering the organisation's strategic priorities while ensuring the smooth running of their day-to-day activities.

In this role, you will:

• Manage complex diaries, schedules, meetings, travel arrangements, and competing priorities.
• Coordinate communications and correspondence, acting as a key point of contact for internal and external stakeholders.
• Prepare meeting papers, briefings, and other documentation, ensuring actions are tracked and followed up.
• Build effective working relationships with senior leaders, members, and external partners.
• Provide secretariat and administrative support to leadership meetings, projects, and governance activities.
• Identify opportunities to improve processes and contribute to an efficient, professional, and inclusive working environment.

About You

You will be an experienced Executive Assistant, Personal Assistant, or Administrator with a proven ability to deliver high-quality support in a busy and fast-paced environment. You must be organised, adaptable, and able to manage a varied workload while maintaining excellent attention to detail.

You will bring:

• Experience supporting senior leaders and managing multiple priorities simultaneously.
• Strong organisational, planning, and time-management skills.
• Excellent written and verbal communication skills, with the confidence to engage with a wide range of stakeholders.
• The ability to handle sensitive and confidential information with discretion and professionalism.
• A proactive, solution-focused approach and a commitment to continuous improvement.
• Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to learn new systems quickly.

About the College

The Royal College of Anaesthetists (RCoA) is the professional body responsible for the specialty throughout the UK. We are the third largest medical royal college in the UK by membership. With a combined membership of more than 24,000 Fellows and Members, we ensure the quality of patient care by safeguarding standards in the three specialties of anaesthesia, intensive care and pain medicine.

At RCoA Equality, Diversity and Inclusion is a core part of our culture, so it is important to us that this is reflected in everything that we do. We welcome all individuals irrespective of age, race, sex, gender identity or expression, sexual orientation, ethnicity, religion or belief, disability, marital or civil partnership status, or parental and caring responsibilities to ensure we actively embrace an inclusive and representative culture that encourages, supports and celebrates our differences.

The Package

This is a full-time, permanent position with a competitive employee benefits package, which includes (but is not limited to):

• 26 days of annual leave, plus bank holiday
• 1 additional paid day of leave for the purpose of celebrating your birthday
• Healthcare support through Benenden Health
• Up to 12% pension contribution
• Hybrid and flexible working
• Wellbeing hour once a week
• Cycle to work and employee discounts schemes
• Training and development opportunities
• Access to Mental Health First Aiders and Employee Assistance Programmes

How to Apply

If you believe that you are the right person for this role, please submit your CV and Cover Letter by Sunday, 9th of August. Please note that the closing date is subject to change, depending on the success of the recruitment process.

In your covering letter (maximum 500 words), please tell us:

• Why you're interested in this role
• An example of supporting a senior leader through competing priorities
• What attracts you to working for the Royal College of Anaesthetists

Interviews for successful candidates will be held on Thursday, 20th of August in London.

Unfortunately, due to the volume of applications, we are unable to provide detailed feedback to candidates on their application. Only short-listed applicants will be contacted after the closing date.

If you have any questions or would like more information about this opportunity, please contact the Royal College of Anaesthetists.

Applicants must reside and have the right to work in the UK. No agencies please. 

Social Media Officer 

Hours: Full time (part time or job share considered), Permanent 

Salary: SCP 7 to 17 (£26,403 to £31,022 FTE, 2025/26 NJC rates), depending on skills and experience 

Based: Manchester, with regular travel to community events across the North of England and the Midlands (including Leeds, Liverpool, Wakefield and Coventry) 

BHA is a leading health and social care charity that works to challenge health inequalities and support individuals, families & communities to improve their health & well-being.We offer a range of unique services delivered at local, regional, and national level in the areas of health promotion, community health education and engaging and involving communities in health and social care decision making.

The Social Media Officer role is responsible for bringing BHA’s work to life across our social media channels. You will plan, create and post engaging content, manage our online community, and get out to events across the region to capture stories and content on the ground, working to a content plan and key messaging agreed with the Senior Management Team and Campaigns Lead. 

The successful applicant should bring a creative, organised and enthusiastic approach to social media content creation, confidence using Canva or similar design tools, and a comfortable, sensitive manner when engaging with people at community events. 

The post holder will have the following essential criteria: experience creating content for social media (personal, voluntary or professional); experience using Canva or a similar design tool; excellent written English with the ability to adapt tone and style across platforms; comfortable engaging informally with people at community events; and good organisational skills to work independently to an agreed content plan 

Benefits of working with BHA: 

• 25 days annual leave plus bank holidays pro rata 

• Birthday leave 

• Employee Assistant programme (includes income protection) 

• Enhanced maternity and paternity pay 

• Cycle to work scheme

• Enhanced occupational sick pay 

• Flexible working 

If you would like to discuss this role, please contact Aydin Djemal, CEO, to arrange an informal telephone discussion.

You can apply by completing the Application Form on our website and sending it to our recruitment inbox.. Your application MUST DETAIL how you meet the points asked for in the person specification. 

CVs will not be accepted, and applicants must be eligible to work in the U.K. 

The closing date for applicants is 31 August 2026 

Interviews will be held on the week commencing 7 September 2026  

Due to the nature of this post, a Disclosure & Barring Service search will be conducted on the successful applicant. 

Reasonable adjustment: 

We are committed to creating an inclusive workplace that values equality, diversity, and inclusion.We welcome applications that represent the rich diversity of the communities we serve.As a disability confident employer, we actively seek to remove any barriers. Therefore, if you have a disability and have any particular requirements to enable you to participate in the application process, please email us. 

In a space inundated with health misinformation, product overload, and Instagram uploads edited for ultimate glow, it’s never been more important to cut through the noise and deliver the facts. So, hi – we’re the Skin Health Alliance, and we’re looking for a Communications Executive to help us filter out the false information and establish the SHA as a one-stop-shop for skin health education.

To introduce ourselves, we’re the world’s leading independent, dermatologist-led accreditation body. We’re a not-for-profit, internationally recognised across the personal care, cosmetics and FMCG sectors. We provide trusted skin safety information and an accreditation service that empowers consumers, supports industry partners and champions dermatological research worldwide.

Speaking of champions, we’re seeking a winning Communications Executive to spread our messages of education and skin confidence across the globe. We’re excited to be growing our communications team as our authority grows amongst industry, professionals and consumers.

So, what’s the role? As Communications Executive, you will:

- Play a pivotal role in the development and delivery of cutting-edge communication campaigns, making a real difference to consumer skin confidence and contributing to our passionate not-for-profit work

- Work alongside industry-leading skin and personal care brands to communicate their SHA accreditation far and wide

- Gain experience working across multiple communications channels, including our website, social media platforms, and in the media

- Work closely with key journalists in the health, beauty and wellbeing sectors, whilst keeping on top of the news agenda and social trends to spot opportunities that keep SHA front of mind

- Have your say in shaping and implementing how our growing organisation continues to progress, making your mark on this important and exciting industry

Here’s what we’re looking for in our ideal Communications Executive:

- A confident and social-savvy communicator, who can take brand strategy and turn it into creative ideas and content

- A collaborative team-player with existing communications or content creation experience, be that working for other brands or as a hobby

- A strong writer who can translate complex information into compelling messages

- A confident spokesperson willing to represent the SHA through media relationships and at industry events

(For more information on the key responsibilities and requirements for the Communications Assistant role, please download the attached job description).

But why join the Skin Health Alliance? Well:

- We’re offering the chance to be part of a global leader in dermatological accreditation and skin education

- You’ll have the opportunity to directly influence consumer trust and industry standards through effective communications campaigns

- You’ll be working alongside internationally renowned dermatologists and high-profile global brands

- You’ll be contributing to a meaningful mission – improving skin health and funding dermatological research worldwide

Executive Assistant to CEO

Fixed-Term Maternity Cover

Location: London (Hybrid working - 1-2 days per week in the office, with flexibility at the core)
Contract: Fixed-term maternity cover (August - December 2026)
Hours: Part-time, 30 hours per week
Salary: £30,000 - £33,000 per annum pro rata (depending on experience)

Harris Hill is delighted to be recruiting an Executive Assistant to CEO on behalf of an international charity.

This is an exciting opportunity for an organised, proactive and detail-focused Executive Assistant to join a mission-driven organisation and provide high-quality support to the CEO during a period of maternity leave.

Working closely with the CEO and wider CEO Office team, you will play a key role in ensuring the smooth running of the CEO's office. You will manage a complex diary and inbox, coordinate meetings and travel, maintain effective systems and provide administrative support across a range of executive activities.

This role requires someone who is highly organised, calm under pressure and able to use their judgement to prioritise competing demands, while handling confidential information with professionalism and discretion.

Key responsibilities include:

• Managing the CEO's complex diary and inbox, identifying priorities and ensuring timely follow-up.
• Coordinating meetings, including scheduling across different time zones and preparing relevant documentation.
• Arranging domestic and international travel, including detailed itineraries and logistics.
• Taking accurate meeting minutes and ensuring actions are recorded and communicated effectively.
• Supporting expense processing, credit card reconciliations and financial administration.
• Maintaining organised records, trackers and systems across shared files, Salesforce and other platforms.
• Supporting executive meetings, donor engagements and events.
• Managing sensitive information with a high level of confidentiality and discretion.

About you:

You will be an experienced Executive Assistant or senior administrator who enjoys working in a fast-paced environment and supporting senior leaders. You will have:

• Previous experience providing support to a CEO, senior executive or leadership team.
• Strong diary, inbox and meeting management skills.
• Excellent written and verbal communication skills, with the ability to draft polished correspondence and documents.
• Exceptional organisation skills and attention to detail.
• The ability to manage multiple priorities and work independently.
• Confidence using Microsoft Office and/or Google Workspace.
• Strong administrative and record-keeping skills, including experience handling financial processes.
• A proactive, solutions-focused approach and the ability to anticipate needs.

Experience using Salesforce or another CRM system would be advantageous but is not essential.

A personal or professional connection to South Africa, or an understanding of the South African context, would be welcomed but is not required.

Application process

Please submit your CV and a covering letter outlining your suitabilit

Harris Hill is delighted to be working on behalf of National Parks Partnerships (NPP), an entrepreneurial organisation that develops strategic and commercial partnerships to support the UK’s 15 National Parks and increase their impact, resources and influence. We are seeking an experienced Executive Assistant to provide high-quality support to the CEO and Chair of the Management Board during an exciting period of growth and development.

This is a one-year fixed-term opportunity, with the possibility of extension, and can be offered on either a four- or five-day-per-week basis. The role is fully remote and home-based, with occasional national travel required for team meetings and other events, approximately five times per year.

The Executive Assistant will play a central role in supporting the CEO, with additional support to the Chair, ensuring that their time, priorities and commitments are managed effectively. The post holder will take responsibility for complex diary management, travel arrangements, meeting coordination, expenses and the preparation of briefings, presentations and other key documents. A significant part of the role will involve supporting the CEO and Chair with projects and organisational initiatives, coordinating information across the wider team and acting as a central point of contact for internal and external stakeholders. The role will also support the organisation’s reporting processes, including gathering and quality-checking data from multiple teams and preparing clear, accurate reports for Management Board meetings.

We are looking for an experienced Executive Assistant or Personal Assistant who has previously supported a Director or CEO and is confident managing complex diaries, meetings, travel and sensitive information with a high degree of discretion. You will bring excellent organisational and coordination skills, outstanding written and verbal communication, and the ability to build strong relationships with people at all levels. Strong IT skills, including Microsoft 365, Excel, Word and PowerPoint, are essential, alongside experience of working with CRM or data management systems and consolidating information from multiple sources. You will be highly detail-oriented, methodical and accurate, while also being proactive, adaptable and comfortable working independently in a fast-paced and evolving environment. A calm, resilient and solutions-focused approach is essential, as is a genuine commitment to environmental issues and a passion for the UK’s National Parks.

To apply, please submit your up-to-date CV and cover letter by the 31st June 2026 at 08:59 AM.

Please note, only successful applicants will be contacted with further information.

As a leading charity recruitment specialist and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

Location: Remote

Salary: £29,000 - £32,000 pro rata depending on experience (£17,400 - £19,200)

Hours of work: 3 days (21 hours) per week

Contract type: Fixed, 12-month Maternity Cover

Why work for Kids Matter?

• Generous annual leave – 25 days (plus bank holidays) per year pro rata, with time off between Christmas and New Year's additional to this allowance.
• Remote working contribution – receive £26/month pro rata towards the costs of working from home and/or using a co-working space.
• Access to coaching sessions, training opportunities and our Employee Assistance Programme (a confidential support service for staff).
• Flexible working across weekdays to suit your schedule.

About us

Kids Matter is one of the UK’s fastest growing children’s charities. Our vision is to see every child in need raised in a strong family. Our mission is to reduce the impact of poverty on children through community-based parenting programmes.

Research shows that group-based early intervention parenting groups are the most effective way to support children in need. We train peer facilitators in local churches - the largest voluntary body in the country - to run our affordable, accessible and highly effective parenting programmes, written by Clinical Psychologists. They come alongside parents and carers, building long-lasting community in addition to encouraging confidence and learning positive parenting skills.

We value difference and diversity, and we want our workplace to be built on shared values of equality and mutual trust, with team members representing the wide range of backgrounds and experiences that exist within the UK. We therefore actively encourage applications from people of diverse backgrounds and varied experiences, particularly those who are African, Afro-Caribbean, Asian or part of other minority ethnic communities, who have lived experience of the impact of low-income/low-support circumstances, and who are living with a disability or identify as being neurodivergent.

About the role

The Executive Assistant to the CEO role involves:

• Coordinating and maintaining the CEO's diary including organising all appointments, meetings and travel arrangements.
• Identifying, anticipating and preparing CEO information requirements for meetings, appointments and presentations, following up on internal and external requests for information.
• Managing all administration processes relating to the SLT.
• Supporting the CEO and the Fundraising Team with major donor management, including keeping contacts and actions updated, researching prospective donors, communicating with existing donors, coordinating thank you cards and gifts, and tracking secured donations.

About you

Do you have strong attention to detail and accuracy? Can you use initiative and be proactive? Are you a Christian with an active faith in Jesus? Do you have a passion for Kids Matter’s vision of seeing every child in need raised in a strong family?

Then we would love to hear from you!

How to apply

You can apply for the Executive Assistant to the CEO (maternity cover) position by clicking ‘Apply via Website’ and completing a copy of our online application form.

The deadline for applications is Tuesday 28th July. All successful and unsuccessful applicants will be notified by email.

We also ask for all applicants to submit an Equal Opportunities Monitoring Form, which will be sent to you to complete following the submission of your application. This form will be used for anonymous analysis to ensure our overall recruitment procedures are fair and transparent. It will never be viewed or used as part of the selection process. It is optional to submit this form.

If you would like any application/interview support or you need any reasonable adjustments throughout the application process, or if you would like an informal phone call to ask questions or discuss the role, please contact Katie Washington (HR & Systems Manager).

Please see the job pack for more details on the role and application process.

The Bishop of Sheffield is seeking to appoint an exceptional Personal Assistant to provide high-level support to his ministry and leadership across the Diocese of Sheffield and in his wider national responsibilities. This is a unique opportunity to work at the heart of the Bishop's office, ensuring the smooth and effective management of his busy and varied programme. The role requires excellent organisational and communication skills, sound judgement, discretion and the ability to build positive relationships with people from all walks of life.

No two days are the same! As the Bishop's trusted Personal Assistant, you will manage a complex diary and correspondence, coordinate meetings and events, oversee the day-to-day running of the Bishop's office, and support his work across the Diocese, the national Church, the House of Lords and as Chair of the Orgreave Inquiry. Working closely with the Bishop, his Chaplain and a small, dedicated team at Bishopscroft, you will make a significant contribution to enabling the Bishop's ministry and the wider mission of the Diocese of Sheffield to flourish.
The successful applicant will have excellent administrative skills, good interpersonal skills, have a cheerful approach and be able to handle confidential information. An understanding and interest in the Bishop of Sheffield's ministry would be desirable.

Closing date for applications: Friday 31 July at 12 noon
Interview Date: Thursday 6 August 2026

Office & Administration Assistant – Key Responsibilities 

Office management and administration 

• Maintain a welcoming, safe and efficient office environment that enables staff, volunteers and visitors to work effectively, in line with the ‘Groundswellian Way’, our coproduced principles for a safe, positive work culture.

• Manage the day-to-day running of the office, including , refreshments, office supplies, IT equipment, room bookings and reception duties.

• Coordinate incoming and outgoing post, telephone calls and enquiries through the central inbox, ensuring messages and requests are directed promptly to the appropriate member of staff. 

• Build positive working relationships with Workspace, office contractors and suppliers, including cleaners, maintenance providers and other building services. 

• Support Groundswell's commitment to environmental sustainability by promoting recycling, reducing waste and encouraging environmentally responsible office practices. 

• Ensure office administration is appropriately covered during periods of annual leave and support the wider administration team to provide consistent organisational support. 

• Recruit, support, supervise and train office volunteers where appropriate. 

Facilities, health and safety 

• Act as the day-to-day office lead for health and safety administration, supporting compliance with Groundswell's Health & Safety Policy. 

• Ensure all staff and volunteers receive relevant health and safety information during induction, including access to the health & Safety training video, awareness of fire procedures, emergency evacuation routes and workplace safety responsibilities. 

• Coordinate annual fire risk assessments, workplace risk assessments and PAT testing, ensuring appropriate records are maintained and actions completed. 

• Support the development and maintenance of Personal Emergency Evacuation Plans (PEEPs) where required. 

• Liaise with Workspace to ensure landlord responsibilities relating to health and safety are fulfilled, including fire safety systems, signage and equipment maintenance. 

• Maintain records of accidents, incidents and near misses, ensuring statutory reporting requirements are met where appropriate. 

• Coordinate the maintenance and servicing of Groundswell's office equipment, facilities and assets, ensuring they remain safe, functional and fit for purpose. 

• Work closely with the Director of Finance & Fundraising and our external systems and finance support on matters around onsite assets and finances.

IT and Systems

• Oversee the day-to-day management of organisational assets, ensuring equipment is maintained, used appropriately and complies with organisational policies and cyber security requirements. 

• Complete IT trouble shooting on behalf of staff and volunteers, with external support. 

• Order IT equipment as needed with external support. 

• Complete basic set – up tasks on staff and volunteer devices with external support.

• Support staff and volunteers to upskill and improve their technological skills through the digital inclusion group. 

Organisational administration 

• Provide administrative support for organisational meetings, events and activities, including venue bookings, catering, logistics and preparation of materials. 

• Support the Chief Executive in implementing GDPR and data management processes, ensuring good administrative practice and compliance across the organisation. 

• Provide governance administration, including scheduling Board and Committee meetings, preparing meeting logistics, taking accurate minutes and maintaining action logs. 

• Provide administrative support to the Chief Executive, Trustees and Senior Leadership Team, including diary coordination, meeting arrangements and room bookings. 

• Support the recruitment and induction of Trustees as required by the Nominations Working Group.

• Support the People Manager with the onboarding and off-boarding of staff. 

General 

• Maintain accurate administrative systems, records and filing, ensuring information is organised, confidential and GDPR compliant. 

• Identify opportunities to improve office systems, administrative processes and ways of working to increase efficiency and effectiveness. 

• Work with the People Manager and Director of Fundraising & Finance to ensure policies and processes are accessible, in plain English and simple to follow; using step by step guides and images where appropriate.

• Build positive relationships across the organisation, providing responsive, friendly and professional support to colleagues, volunteers and external stakeholders. 

• Undertake any other reasonable duties consistent with the nature and level of the role. 

Groundswell responsibilities and the Groundswellian Way 

Act in line with our Code of Conduct and the Groundswellian Way in all interactions with colleagues, volunteers, partners and visitors. 

We want to: 

• create a safe, friendly and respectful working environment 

• encourage transparent communication so everyone knows what is expected of themselves and the organisation 

• ensure everyone feels valued and celebrates individual strengths 

• promote diversity, equity and fairness in everything we do 

• encourage collaboration and working together. 

Person Specification

Essential 

• Experience working in a busy office or administrative role. 

• Excellent organisational skills and attention to detail. 

• Strong IT skills, including Microsoft 365.

• Ability to follow instructions and coordinate with consultants to complete IT set up and troubleshooting.

• Experience coordinating meetings and maintaining administrative systems. 

• Excellent communication and customer service skills. 

• Ability to manage multiple priorities and work independently. 

• Understanding of confidentiality and GDPR. 

• Commitment to Groundswell's values and trauma-informed ways of working. 

Desirable 

• Experience supporting charity governance or trustee meetings. 

• Experience coordinating health and safety administration. 

• Experience supervising volunteers. 

• Knowledge of facilities management. 

• Lived experience of homelessness or social exclusion. 

Why join Groundswell? 

Key Benefits 

• 28 days annual leave plus bank holidays (pro rata for part time roles) 

• 5% employer pension 

• Flexible working options, including hybrid and part-time arrangements 

• Reflective practice or Clinical Supervision with a trained therapist for all team members 

Culture 

• Support - Regular guidance, support and the opportunity to reflect on your work through regular one to ones with your Line Manager 

• Teamwork - Regular opportunities to contribute to and learn from the wider Groundswell team 

• Strategic input - Opportunities to input into Groundswell’s strategic direction 

• Voice – The ability to input into working practices that impact you, and to know where to turn if any problems arise.

Application and Interview Process

Please let us know if you would like to request any accommodations or adjustments throughout the application and interview process. We will be very happy to support these wherever possible to give all applicants the best opportunity to showcase their skills and experience.

We encourage our candidates to draw from their personal and professional experiences, skills, knowledge and passion for our work in their applications, as we believe this will be the best representation of why you are the right fit for the role. While we acknowledge that Generative AI can be a useful tool when used selectively, we do not believe it can replace the authenticity that each individual can bring to their application. Therefore, we ask you to consider carefully any use of Generative AI throughout the application process.  

Application 

To apply please follow this link: 

Please submit your CV along with a cover letter stating: 

• How you meet each of the areas outlined in the person specification above  

• Why you are interested in doing this job at Groundswell.

You can find a guide to writing your cover letter here, which includes some tips and general guidance. 

The deadline for applications is 10am on Monday 17th August.

Interviews 

Interviews will be held in person on either Wednesday 2nd or Thursday 3rd September. 

We are a small charity with limited resources and are unable to give individualised feedback on unsuccessful applications before the interview stage.

Pre-employment checks 

The job offer for the successful candidate will be subject to a reference check.

Many thanks for taking the time to look into this role – it is an exciting opportunity, and we hope you will consider applying. 

At Ambitious about Autism we're currently looking for an Executive Assistant to join our team on a 15 month MAT cover.

You'll provide high-level executive support to the Director of Education and Care and contribute to the achievement of corporate and departmental objectives. The role is responsible for developing and maintaining effective administrative systems, supporting the Education Services Team, and coordinating financial reporting processes, including management accounts and forecasts.

You'll manage the day-to-day office of Director of Education and Care, including complex diary management, meeting coordination, briefing preparation, minute-taking, action tracking, and travel arrangements. You'll act as a key point of contact on behalf of the Director of Education and Care, communicating professionally with a wide range of internal and external stakeholders, including local authorities, education providers, professional advisers, suppliers, sector bodies, charity leaders, parents and carers.

We are looking for someone who has:

• Considerable successful experience as a Personal Assistant to a senior post with multiple internal and external stakeholders in a relevant setting.
• Experience of supporting a busy senior management team to achieve ambitious targets and goals and to respond to unexpected opportunities and tight deadlines.
• Experience of briefing senior management on potentially serious issues and of troubleshooting and managing reputations and good relationships.
• Ability to work without close supervision, to evaluate progress and to take the initiative to solve problems quickly and effectively.

In return, we offer great benefits including a generous holiday allowance and commitment to continued professional development (CPD), flexible, hybrid working and more!

This is a fantastic opportunity for an ambitious individual who would like to work for a forward-thinking, open and honest organisation and make a real impact to the young people we work with. Please find our full recruitment pack on the link below.

If you have any questions about the role or would like to have a confidential chat, please contact James Axford, Recruitment Officer.

Ambitious about Autism is committed to fostering equity, diversity, and inclusion at every level of our organisation. We warmly welcome applications from all qualified candidates, valuing the diverse backgrounds, experiences, and perspectives they bring. We encourage applications from individuals regardless of race, colour, nationality, ethnic or national origins, religion or belief, sex, sexual orientation, gender identity or expression, marital or civil partnership status, pregnancy or parental status, disability, or age.

Our recruitment process promotes equal opportunities, and we are committed to providing reasonable adjustments for candidates with disabilities or additional needs throughout the recruitment process. Please contact our Recruitment Team for accommodations. We recognise disability as a physical or mental impairment that significantly and long-term affects a person's ability to perform day-to-day activities, as defined by the UK Equality Act 2010. All applications will be considered solely on merit, aligned with our mission to support autistic children and young people.

Ambitious about Autism is committed to safeguarding and promoting the welfare of children and young people and successful candidates will be subject to an Enhanced DBS check. As part of our Safer Recruitment checks, an online search maybe carried out in line with Keeping Children Safe in Education.

The Safeguarding responsibilities of the post as per the job description and personal specification.
Whether the post is exempt from the rehabilitation of Offenders Act 1974 and the amendment to the Exceptions Order 1975, 2013 and 2021. This means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS Filter Guidance.

We are seeking an experienced, highly organised Executive Assistant- 30 hours a week for an international social welfare charity dedicated to breaking the cycles of poverty and supporting people to develop lifelong skills. This role is to cover a four-month maternity leave period within the CEO's office. You will manage a complex diary and inbox, coordinate travel and meetings, maintain accurate systems, and support financial administration.

Hybrid working 1 or 2 days in their London office

The Role:

Manage the CEO's complex inbox and calendar; identify priorities and ensure timely follow-up
Coordinate domestic and international travel, detailed itineraries, and meeting logistics.
Record and distribute accurate, professionally formatted minutes to relevant internal stakeholders in a timely manner.
Manage credit card reconciliations, expense claims and reimbursement records accurately and promptly.
Maintain organised records across shared files, trackers, Salesforce and other CEO Office systems.
Support executive meetings, donor engagements and events, while handling all sensitive information with absolute confidentiality.


The Candidate:

1-2 years of experience supporting a senior executive or leadership team.
Proven ability to manage complex scheduling, inboxes, travel and competing priorities with minimal supervision.
Excellent written and verbal English, including the ability to draft polished correspondence and documents.
Strong proficiency in Google Workspace and Microsoft Office; experience with Salesforce or another CRM is advantageous.
Strong administrative, record-keeping and financial reconciliation skills.
Ability to anticipate needs, exercise sound judgement and deliver accurate work under tight deadlines.

Desirable (But Not Required)
A personal or professional connection to South Africa, or a strong understanding of the South African context.


IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you haven't been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone, but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Administrative Assistant

Fixed-Term Contract: 6 Months (Maternity Cover)
Full-Time Position

About the Role

Rooted Finance is seeking a proactive and organised Administrative Assistant to join our Operations Team on a 6-month fixed-term contract to provide maternity cover.

This is an exciting opportunity to join a growing organisation and play a key role in supporting the smooth running of our day-to-day operations. Working as part of a small and collaborative team, you will provide essential administrative support to the CEO, Board of Trustees, management team and wider organisation.

The successful candidate will be responsible for coordinating meetings, managing diaries, preparing documents, taking minutes, maintaining records, supporting recruitment and onboarding processes, assisting with financial administration and helping to ensure effective office operations.

Key Responsibilities

• Provide administrative and secretarial support to senior leaders, including diary management, meeting coordination, agenda preparation and minute taking.
• Support the smooth running of organisational operations, including document management, filing systems, internal communications and office administration.
• Assist with recruitment administration, onboarding and maintaining accurate records.
• Support financial administration, including invoices, expenses, and reporting.
• Maintain office supplies, equipment and operational systems.
• Support compliance, audits, technology management, and the improvement of internal processes.
• Provide general operational support to managers and project teams as required.

About You

We are looking for someone who is organised, reliable and proactive, with excellent attention to detail and the ability to manage multiple priorities. You will have strong communication skills, a professional approach and the confidence to work independently while contributing positively to a small and busy team.

This role is ideal for someone looking to develop their administrative and operational experience within the charity sector while making a meaningful contribution to Rooted Finance’s work.

For full details about the role, responsibilities, and application process, please refer to the full Job Pack.

Start date: December 2026

Timeline: 

• Application deadline: 13 August 0900
• Initial phone interview: 14 August 
• First panel interviews: 20 August (online)
• Written task: wk/c 24 August (online, 1 hour)
• Final panel interviews: 8 September (in person, London)

Full-time 37.5 hours per week.

Remote with international travel

Salary and benefits: 

• £98,800 per annum pro rata
• 10% employer pension contribution
• 25 days annual leave, bank holidays on dates of your choice, a week of office closure in August and December
• Flexible working and other benefits (here)

 About us

Foxglove is a non-profit that exists to make the use of technology fair for all. When Big Tech companies abuse their power, their workers or the planet – and when governments use technology to oppress, exclude or discriminate – we litigate and campaign to fix it.  

Big Tech companies have become so large – gobbling up a huge slice of the global marketplace and an unprecedented treasure hoard of user data – that they’re now more powerful than many states. The harmful effects of this concentration of power are everywhere – threats to our democracy, to our privacy, decimated workers’ rights and platforms rife with disinformation and hate. Big Tech and AI data centres are rapidly expanding, resulting in huge strain on energy and water supplies. Worldwide governments are ploughing ahead with the use of algorithms and mass data systems to cut costs and increase efficiency often resulting in digital tools that entrench unfairness and leave the most vulnerable in society in crisis. All these problems are only getting worse with generative AI. 

Foxglove works to bring the rule of law to the tech and AI giants who have upended our public square, workplaces, and social lives. We have a strong track record. We’ve launched landmark cases seeking structural changes to big tech’s harmful business models, supported 180+ Facebook content moderators fired for trying to form a union to sue Facebook. We’ve supported tech workers and their unions to file cases challenging union busting at Google, Amazon and TikTok. We urged state regulators worldwide to stop Google’s theft of independent news. We won the UK’s first legal challenge to a data centre permission decision and filed the first such case in South Africa. We forced disclosure of secret contracts between tech giants and the NHS, stopped a racist Home Office visa streaming algorithm, helped make grading fair for UK A-level students and challenged the Department of Work and Pension’s use of an algorithm unfairly flagging disabled people for benefit fraud investigations. We have much more in the works and we hope you want to join us.

We are a small but growing team of lawyers, communications experts, and campaigners. Our work is global, and we work in partnership with lawyers, civil society, unions, and people impacted by Big Tech.

About you

You are an experienced social change leader who thrives at the intersection of politics, law and communications. You know that court wins alone don't create lasting change – it takes a compelling public narrative and a movement to back it up. You're energised by the prospect of what a well-run Foxglove can bring to the fight for tech justice and thrive in fast-moving environments and complex coalitions – holding a room, building a movement, and keeping a small team motivated and focused. You are a self-starter with the judgement to prioritise and the generosity to support others. You understand that Foxglove's power comes from the communities we work with as much as the cases we bring. If that's you, and the Foxglove mission excites you, we would love to hear from you.

The role

This is a fixed-term parental leave cover post for 1 year. The post holder will step into the co-Executive Director role with co-responsibility for Foxglove's strategy, impact, advocacy, operations, fundraising and public facing work. The post holder will work very closely with Foxglove’s other co-Executive Director and will make all sizable decisions about Foxglove together. UK and international travel (approx. 20%) is required.

Key responsibilities include, but are not limited to:

Strategy, Leadership and Impact

1.Serve as a member of Foxglove's leadership team, helping to set direction across the organisation.

2.Work closely with the co-Executive Director and Director of Advocacy to align Foxglove's legal, advocacy and operations work.

3.Represent Foxglove externally: to the press, at events, with funders (trusts, foundations & individual donors), members of parliament and with policymakers and allies.

4.Help ensure communities', workers' and affected individuals' voices are at the centre of all of Foxglove's work.

5.Champion a culture of impact, monitoring and evaluation across the organisation, ensuring Foxglove can clearly demonstrate the change it is achieving internally and externally.

6.Use monitoring and evaluation insight to sharpen strategic decision-making – learning from what's working (and what isn't) to keep Foxglove's campaigns and casework focused on change for the people and communities we support. 

Advocacy and Campaigns

1.Oversee the work of Foxglove's advocacy team (led by our Director of Advocacy) and shape our overall approach to campaigning across digital, media and grassroots channels.

2.Build and maintain relationships with a wide range of allies – civil society organisations, unions, policymakers, regulators, journalists, academics, and international partners – to strengthen Foxglove's reach and influence.

3.Spot and pursue new opportunities for campaigns, litigation, coalition-building and advocacy, keeping Foxglove responsive to a fast-changing tech and policy landscape.

4.Act as a public voice for Foxglove's work – engaging with the press, media and public platforms as required to advance our work.

Operations and Organisational Management

1.Oversee Foxglove's day-to-day operations, ensuring the organisation runs smoothly and effectively.

2.Manage and support staff across the organisation, providing clear leadership and creating a positive team culture.

3.Oversee financial management in partnership with relevant staff, ensuring responsible stewardship of Foxglove's resources.

4.Ensure compliance with Foxglove's policies and obligations to donors, partners and statutory bodies.

5.Line management of Director of Advocacy, Head of Operations, Digital Campaigner, Operations and Executive Assistant and peer support the other co-Executive Director.

Fundraising and Donor Relations 

1.Oversee and lead Foxglove’s fundraising and donor relations in partnership with relevant team members.

2.Drive Foxglove’s fundraising strategy that diversifies Foxglove's income across foundations, major donors and other funding sources.

3.Build and maintain strong personal relationships with key funders and major donors, serving as Foxglove's primary external contact for funders. 

4.Identify and cultivate new funding prospects aligned with Foxglove's mission, including researching and pursuing grant opportunities.

5.Oversee the preparation of compelling funding proposals, reports, and impact updates, ensuring funders have a clear and accurate picture of Foxglove's work and results.

6.Set and track annual fundraising targets in collaboration with the co-Executive Director and finance team, ensuring income projections align with organisational budgets and plans.

7.Represent Foxglove at donor meetings, briefings, and sector events to build the organisation's profile and credibility within the funding community.

8.Ensure fundraising practices reflect Foxglove's values and independence.

Person Specification

Essential

• A strong interest in tech justice and Foxglove's mission.
• Significant (5+ years) experience at CEO level.
• Experience managing and motivating a team, with a track record of supporting people to do their best work.
• A brilliant fundraising track record and experience in financial management. 
• Excellent communication skills – you can write persuasively, clearly and concisely, hold a press conference, and brief a politician, all in the same day.
• Strong political judgement and an ability to navigate complex stakeholder landscapes.
• Experience in organisational management or operations, including oversight of budgets and financial processes.
• A self-starter who is able to work independently and take initiative, while contributing generously to a shared team goal.
• Excellent time management skills of yourself and others – able to prioritise a complex workload and work to tight deadlines.
• Willingness to muck in and support other members of a small team as required.
• UK based with right to work in the UK.

 Desirable

• Experience working on technology, digital rights, or AI.
• Legal qualification or equivalent advocacy leadership experience. 
• Experience working with a wide range of groups and partners from impacted communities, civil society groups, unions, associations and small businesses.
• Experience working with or alongside legal teams in a campaigning or advocacy context.
• Experience working with unions or impacted communities.

Length and Salary

This is a fixed-term parental leave cover contract of 12 months. The annual salary is £98,800 per annum pro rata less any required deductions for income tax and national insurance. Please note our pay is transparent and non-negotiable.

Our team works remotely; this role must be based in the UK, ideally London. Our team travels every two months for team days and annually for team retreats. 

Please note we are only accepting UK based applicants for this role. Applicants must already have right to work in the UK, unfortunately we are not able to provide visa sponsorship.

How to apply

Please make your application via the Be Applied link provided, answering the application questions and uploading your CV. We will not review applications sent via a job board or to our email.

All applications are reviewed by a Foxglove member of staff. We do not use automated systems to select which candidates proceed through the recruitment process. The only way in which we will use generative AI is as a comparison, to assess whether applications may have been AI generated. We do not otherwise use AI to process applications, and would request that candidates do not use generative AI to draft theirs.

Foxglove is growing and we are striving to build a team that is inclusive. We will create a diverse and adaptable environment where we support people to do their best work. We believe an effective and creative team is made up of people from different walks of life. You can read more about how we work and what we offer our staff on our website.

If any part of this process causes you difficulty or you require any reasonable adjustments to make your application, please get in touch with us via our website.

If you would like to know more about how we process your data as part of the recruitment process you can read our recruitment data use policy on our website

QCCA has served Camden’s communities for more than 40 years.

Today we support more than 3,000 local residents every year through:

• Youth Services
• Older People’s Services
• Advice & Advocacy
• Family Support
• Two successful children’s nurseries
• Community facilities
• Health and wellbeing programmes
• Employment and skills initiatives

With an annual income approaching £2 million, multiple community sites and exciting plans for further growth, we’re investing in a modern finance function that supports excellent decision-making and long-term sustainability.

Why This Role Is Different

This isn’t a traditional Finance Manager role.

Yes, you’ll oversee management accounts, budgets and audit preparation.

But you’ll also have the opportunity to:

• Transform our finance systems.
• Lead our migration from QuickBooks to Xero.
• Introduce smarter digital processes.
• Improve financial reporting.
• Build dashboards that help managers make better decisions.
• Work directly with the Chief Executive and Board of Trustees.
• Influence organisational strategy.
• Help shape the future of one of Camden’s leading community charities.

You’ll have the freedom to improve how we work—not simply maintain existing processes.

What You’ll Be Doing

You’ll provide strategic financial leadership while leading the modernisation of QCCA’s finance systems.

Working closely with our Chief Executive and Senior Management Team, you’ll:

• Lead the migration from QuickBooks to Xero (or an agreed cloud accounting platform).
• Produce insightful monthly management accounts and financial reports.
• Develop budgets, forecasts and financial models.
• Present financial information to Trustees and senior managers.
• Improve financial systems, controls and reporting.
• Introduce automation and digital workflows.
• Support commercial income generation and grant-funded projects.
• Lead the annual audit process.
• Line manage and develop our Finance Assistants.
• Help build a finance function fit for the future.

Who We’re Looking For

We’re looking for someone who enjoys making organisations better.

You’ll probably have experience of:

• Charity finance.
• Management accounting.
• Budgeting and forecasting.
• Audit preparation.
• Financial controls.
• Cloud accounting systems (Xero experience is highly desirable).
• Leading change and improving systems.
• Supporting non-finance managers.
• Working collaboratively with senior leaders and Trustees.

Most importantly, you’ll be someone who enjoys solving problems, embracing technology and helping organisations grow.

About the role

We are looking for a Press Office Assistant to help us make, break and react to some of the biggest science stories in the national news. This is an office-based role in a fast-moving, open-plan team based in the Wellcome Collection building.

The Press Office Assistant will take responsibility for the logistics of this busy press office.  They will help the press officers to efficiently run multiple press briefings a week, monitor the media for controversial stories about science, and help to evaluate the impact of the SMC’s work.  This is not a Press Officer role, but everything you do will be aimed at supporting the SMC team at the SMC to ensure the news media get access to accurate, evidenced-based science when science is in the headlines.

What we are looking for

The right candidate for this job will be someone who wants a career in science communication and is prepared to start by offering their exceptional organisational skills to support those on the front line, including the Chief Executive.  We’re looking for a hard-working, outgoing individual who will thrive in a fast-paced environment where the ability to demonstrate initiative and keep a clear head will be essential. On top of that, you should be genuinely excited by the SMC’s work, across both science and the media and where they intersect, and curious about the stories we engage with. We want an enthusiastic individual with good judgement who is excited to learn the ropes and develop their skills in a small but high-impact office.

What we can offer you

• 25 days annual leave + bank holidays + Christmas closure, increasing after 5 years’ service
• Annual performance and pay reviews
• Generous pension, healthcare, and family-friendly provisions
• Free gym and discounted lunch options

Selection process

• Application (CV and cover letter)
• Interview consisting of a 40min task and 40min panel interview. Interviews will take place in person at our London office. Date TBC but likely w/c 10th August.
• References

Start date: Expected early-mid September (exact date to be agreed)

How to apply: Send your CV and a covering letter (no more than 1 side of A4) via this platform detailing why you want this particular role, and how you fit the essential and desirable requirements as outlined in the role profile. You can also apply by emailing the jobs@ address listed on our website

For an informal discussion about the role please contact the current post holder, Benjamin Simmonds. Contact details can be found on the job posting on our website.

Applicants must have a pre-existing right to work full time in the UK as we are unfortunately unable to sponsor visas.

We know that some demographics are less likely to apply for roles if they don’t feel they meet every requirement. We encourage all applicants who have a strong interest in our work and believe they have the right skills to succeed to apply for the role.