Cord is an international charity based in the UK that has been working for over 50 years to build and transform relationships across a range of contexts in South-East Asia and Africa.

Cord’s vision is of a world where people can live in the fullness of peace; having the freedom to flourish and live free from fear. We work with people in highly sensitive and oppressive contexts to transform dysfunctional relationships between civil society and powerholders into those that create peaceful & inclusive societies.

Cord currently operates with a team of 32 staff across five countries. There is a small team in the UK of mostly home workers and there is an admin office in Coventry where essential functions are performed. Meet–ups between UK team members take place in and around the Coventry office. This role will provide logistical support for team meet-ups in the UK and will manage the admin office. In addition the Administrator will provide general operational support to the Leadership Team.

Cord has a loyal and committed UK supporter base consisting of individuals, churches and other groups. A key part of this role is to process donations from supporters and update the donor database. Keeping accurate records of donations helps Cord’s fundraising team to deliver excellent supporter care.

This role would suit someone who is proactive and can anticipate the needs of others, someone who is well organised, can maintain accurate records and follow processes in an organised and timely way.

Job Purpose:

• To process donations from supporters, issue thank you letters and maintain accurate records on the donor database

• To manage the admin office as a hub that serves the UK team well 

• To provide general operational support to the Leadership Team in the areas of finance, human resources, IT, and internal communications 

Areas of Responsibility:

Donation processing and record keeping: 

• To take donations from supporters arriving by post or electronically including processing credit card donations, e-shop and receiving cash 

• To record and process standing orders/direct debits received by Cord 

• To input entries on the fundraising database including to input donor income and keep donor records up to date

• To maintain gift aid records and support the preparation of gift aid claims 

• To follow income processes and coordinate closely with the Finance Officer

• To write thank you letters to donors 

• To support the fundraising team with fundraising activities as needed 

Office management of the Coventry admin office: 

• To ensure the admin office is kept in good order

• To provide a phone reception service

• To manage the office mail and couriers 

• To monitor organisation email boxes 

• To manage stationery supplies for the admin office

• To manage office filing systems to ensure records are kept in good order and kept to a minimum 

• To coordinate with office suppliers and contractors such as cleaning contractor, building agent, photocopier provider, among others. 

• Maintain keyholder register and distribution/collection of keys 

• To fulfil Health and Safety requirements in the admin office undertaking necessary assessments and maintain records (e.g. risk assessments, visitor log, H&S log, site inductions)

• To induct staff on Health and Safety in the office, when home working and working elsewhere and ensure all staff members understand their health & safety responsibilities, including workstation assessments

• To be a UK Office fire warden and first aider 

• To provide logistical support for UK team meet-ups and events

General operational support to the Leadership Team: 

• To carry out some routine finance tasks such as verifying petty cash counts, being a bank signatory, to review authorised expenses and process payments as requested 

• To provide human resource support such as with recruitment processes, DBS applications, reference checks 

• To keep organisation records and shared resources up to date (e.g. password lists, address/contact lists, schedules) 

• To support with management of IT including with SharePoint maintenance and access, email set up, and hardware/software distribution 

• To support the Leadership Team to carry out day to day tasks as required 

Closing date: Saturday 20th February 2021, at 23.59 GMT

Applications will be reviewed on an ongoing basis and interviews will be organised according to availability. As such, the application window may close prior to the date above if a suitable candidate is appointed.

Cord is an equal opportunities employer

An opportunity for a candidate with a good level of book-keeping, accounting, and administration skills, who would like to build their experience by working at a growing international not-for-profit organisation and be part of a small, dynamic team at the heart of global sustainability.

About the Role

As Finance & Administration Executive, you will work with the Finance & Risk Manager on all aspects of the finance function (approx. 80% time). Much of your time will be focused on maintaining accurate accounting records, enabling the business to meet its statutory filing obligations, and providing management with accurate, timely and relevant financial information. The role will also encompass supporting the CEO and the wider team in relation to governance administration and other administrative tasks (approx. 20% time).

What are we looking for?

To be considered for the role, you should be able to demonstrate your capability for being an effective finance professional with a keen eye for detail. You will have previously worked in bookkeeping and you would like to pursue your own growth in a finance role.  You are proactive and positive in your approach, a doer who ensures that actions are prompt and issues resolved to completion. You have recently worked in a similar role and are familiar with the day-to-day financial activities of a smaller organisation.

As well as being financially literate, you should be an accomplished multi-tasker who enjoys and is capable of providing administrative and organisational assistance to busy colleagues, including the Chief Executive Officer. Being a relatively small organisation with a global reach and a challenging mission, we are looking for someone adaptable, resilient and able to work with a diverse set of colleagues and external stakeholders. An interest in sustainability would round off your profile.

We provide good development opportunities to our staff, as well as a dynamic and inspiring work environment with a friendly culture. Working as part of a Corporate Services team of six people, based in central London, you will report to the Finance & Risk Manager.

We offer 25 days annual leave plus public holidays, a generous pension scheme with life insurance, learning and development opportunities, season ticket loans, and a childcare voucher scheme. Flexible working arrangements can be discussed, although initially this normally office-based role is likely to involve working from home in light of current Covid-19 restrictions.

Bonsucro is committed to being an inclusive employer and we value diversity, so we welcome applications from a diverse range of candidates, in particular from Black, Asian and Minority Ethnic (BAME) candidates and candidates with disabilities. We encourage applications from all socio-economic backgrounds.

Key Responsibilities

• Maintain sales, purchase & general ledgers
• Receive, check and process expenses claims
• Create and post month end accounting journals
• Perform weekly bank reconciliations for all accounts (including foreign currency)

• Process payroll for Bonsucro´s UK-based and overseas staff
• Assist with other pay items (pensions, childcare vouchers, loan schemes, etc.)
• Carry out tasks related to credit control
• Assist with weekly payments runs
• Provide additional support to the Finance & Risk Manager, including assisting with preparation of the monthly management accounts, VAT returns, statutory accounts and annual planning and budget setting process
• Coordinate the effective functioning of the London office space (e.g. liaise with office building manager; manage procurement of office supplies; anticipate and deal with any problems before they arise) and the current remote-working setup.
• Provide administration to the Chief Executive Officer and the wider team
• Assist with organisation and logistics of internal/external events and meetings 
• Support the organisation of governance meetings, including Board of Director meetings, Sub-Committee meetings and Members Council meetings.

Person specification

• A good working knowledge of accountancy/bookkeeping principles and common accountancy software packages
• Previous experience in a finance or bookkeeping role (ideally in a not for profit or professional service environment)
• Previous experience in an administrative role
• Strong IT skills, in particular of Excel within a finance and accounting context
• Excellent attention to detail
• Strong organisational skills and ability to prioritise
• A proactive approach to work and confidence in working independently
• Good interpersonal skills and an ability to work effectively with others, including remotely based colleagues in the UK and internationally
• Excellent communication skills, both verbal and written
• Reliable, hard-working and reliable

Other Criteria

• AAT Advanced certificate in Bookkeeping (or equivalent).
• Familiarity with Xero accounts software
• Experience of dealing with multicurrency accounting
• Language skills in Spanish and/or Portuguese
• Office management

Other information

Start date

As soon as possible

Salary

£25,000 to £30,000 pa (depending on experience) + competitive benefits package

Reports to

Finance and Risk Manager

Hours

Full Time (35 hours per week), open to discuss flexible working arrangements for exceptional candidates

Term

Initial 12 months contract with a view to becoming permanent

This job description reflects the core activities of the post. As the service and the post-holder develop, there will inevitably be some changes to the duties, and possibly to the emphasis of the post itself. We expect that the post-holder will recognise this and will adopt a flexible approach to work. This could include undertaking relevant training where necessary. The line manager will consult the post-holder if significant changes to the job description become necessary. Any changes will be reflected in a revised job description.

Prospectus is proud to be supporting Sector 3, a responsive and collaborative organisation, helping to support the voluntary, community, faith and social enterprise sectors in Stockport. Sector 3 supports individuals, organisations and communities through a multi-faceted portfolio of support, training, guidance and funding opportunities, enabling organisations to deliver social action on local priorities. They are now recruiting for a new Finance & Administration Officer to support all aspects of the finance and administration of Sector3.

Reporting to the CEO, you will spearhead all aspects of Sector3 bank accounts including online banking facilities and you will produce accurate reports and management accounts to be presented to the CEO and at quarterly Sector3 board meetings. You will work closely with with the team to support the submission of funder reports as well as using finance tools to generate invoices to the various companies/organisations Sector3 work with.

You will be the key point of contact for internal and external stakeholders ensuring the smooth running of Sector3 and all aspects of the administration. Drawing on your outstanding attention to detail, you will carry out financial administrative processes, as well as assisting the CEO and Chair in creating impactful reports and you will provide all Trustees and Directors with the relevant information needed prior to each board meeting. Last but not least, the role will involve IT systems maintenance and the implementation of ad-hoc projects and research for the CEO.

To be successful, you will be a proactive financial and administrative professional with outstanding numeracy skills and a solid track record of success as a Finance Administrator, Finance Assistant or in a similar role managing financial systems and following complex administrative procedures. You will have a flair for communicating financial information and excellent capability of handling financial administrative processes. Experience and a genuine interest in charities and community-based organisations is desirable. You will have good written and verbal communications skills and you will be confident using MS Office.

As a specialist Recruitment Practice we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community.

In order to apply please submit your CV in Word format in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a call to brief you on the role. Cover letter are not required at this stage.

Given the unprecedented volume of interest in our roles, consultants are unable to support with general job search advice or specific enquiries before application. Instead please do either register your CV on our website or submit your CV for any roles that interest you to ensure that your application is reviewed in line with the position. Should you be successfully longlisted or we are able to assist in your job search we will be in contact to discuss next steps.

We have an exciting opportunity for a Finance and HR Officer to get involved at the heart of a growing charity, with scope to develop the role as the organisation continues to expand. The Finance and HR Officer will manage the day to day processes of the Operations function, including Finance, HR, IT and Governance, while also providing office management support and managing the CEO’s diary.

Post type: Full-time, fixed-term (24 months). Flexible arrangements will be considered.

Reports to: Operations and Finance Director

About us

Pro Bono Economics (PBE) enables professional economists from across the private, public and third sectors to volunteer their skills to tackle some of the most pressing issues in society. Working with our network of experienced consultant economists, our volunteers help charities and social enterprises appreciate their economic and social impact and so improve their overall effectiveness. We have worked with over 400 charities across the third sector since our inception in 2009.

We have embarked on an exciting new phase of our development, adding a dedicated in-house research and policy function to supplement our charity projects with new ‘macro’ insights into the value and the potential of civil society in the 2020s. Armed with new content, we want to play an enhanced role in helping shape the policy debate in the UK through a programme of public events, media engagement and contact with different layers of government.

Main duties & tasks:

Finance

• Bookkeeping, including management of our Xero accounts, invoice entry, reconciliations, managing expenses and payroll journals and internally reporting income
• Managing the monthly payment run, bank accounts and payroll (outsourced)
• Raising invoices and dealing with outstanding payments
• Assisting the Operations and Finance Director with general finance administration duties

HR

• Managing the recruitment process
• Onboarding new joiners
• Maintenance of staff information
• Administration of the performance review process
• Assisting with staff surveys

Office Management and IT

• Maintaining adequate office supplies
• Liaising with the landlord and external suppliers
• Liaising with the external IT support team to ensure IT issues are resolved quickly
• Answering the phone and managing shared mailboxes

Executive Support

• Diary management and ad hoc support to the CEO as required 

Governance

• Helping to set up Board and committee meetings and monitoring attendance
• Taking minutes at Board and committee meetings
• Maintaining charity information on the Charity Commission and Companies House
  
   
• Any other duties as deemed reasonable by the line manager.

About you

We are looking for an exceptional candidate with experience of working in a similar role, ideally within a charity, but we also welcome candidates moving into the sector.  The role would suit candidates with an excellent eye for detail and with excellent organisational skills.

Ideal characteristics include:

• Ability to communicate effectively with a wide range of people
• A keen eye for detail and a great level of accuracy
• Proficiency in Excel and Xero
• Experience in book-keeping
• Excellent organisational skills
• Ability to work independently
• Good interpersonal skills and the ability to work flexibly as part of a small team in a fast-moving environment
• A commitment to PBE’s focus on using economics to drive wellbeing improvements in the UK

We wish to recruit a Deputy Director Finance & Administration. Reporting to the Director, you will be responsible for financial management, contract administration information assurance and overall administration.

We advise 12,000 people a year from 4 main locations and 4 outreaches. Advice is provided by 100 volunteer advisers who are supported by 10 FTE staff. The post holder will be based in Abingdon with regular travel to our other locations. At present, our advice centres are partially open and most staff and advisers work from home.

We offer a company pension scheme, flexible work and a generous holiday allowance

Closing date:           5th February 2021

Interview Date:        11th February 2021

Do spreadsheets make your soul sing? Are you organised, efficient and collaborative in how you work? Do you want to do your small bit to make the world a more peaceful place?

The Fellowship of Reconciliation is seeking a new (part time) Administration and Finance Officer to join our small team. You will be responsible for the efficient running of our administration and finance systems that keep our movement active. From processing information to creating reports, your attention to detail and systemic way of working will ensure we continue to act for peace.  Through your skills and experience in book-keeping and finance work you’ll ensure we always know what money we have (and help ensure it’s used effectively) to keep making a difference.

You will be based at Peace House, Oxford, which you will also oversee to ensure that people who hire it are happy and work with a committee/contractors to keep the building in good shape.

Application via CV with cover letter.

Looking for person to start March 2021

This is an immediate start ongoing interim 3 months role working for a charity. The duties of the Finance Manager is to oversee the running of the finance operation including a part time Finance Administration and to complete the year end and statutory accounts.

The day to day duties of the Finance Manager will include;

• Complete financial reports including budgets, projections and monthly management accounts
• Oversee the day to day running of the finance team, including supplier payment runs, and payroll payments
• Complete monthly management accounts, and balance sheets reconciliation
• Complete year end accounts including statutory reports
• Produce accurate and timely financial reports for the Board's review

Applicants for the Interim Finance Manger post must have experience in similar role ideally in a charity or a not for profit organisation, and should ideally be qualified accountant or qualified by experience.

The successful candidate will be working from home, but applicants should be flexible to work 4 to 5 days a week and must able to start asap.

If you interested in applying for this role then please do so by sending your CV to [email protected]

The Death Penatly Project is a non-profit organisation that provides free legal representation to prisoners facing the death penalty worldwide. Our work is concentrated in Commonwealth countries in the Carribean, Africa and Asia.

We are looking for a Finance Officer to join our team. You will be responsible for administering and managing the organisation's finances, and working with the Senior Leadership Team to ensure that the financial processes are effecive and efficient. 

Key responsibilities

1. Financial management and administration

• Preparing monthly organisational management accounts
• Assisting in annual organisational budget preparation and monthly monitoring of variances
• Assisting in annual audit preparation
• Day to day book-keeping and financial administration, including, staff expenses and claims, and contractor/third party invoicing, recording all receipts
• Processing and administering bank payments
• Working with the Senior Leadership Team on funding application budgets
• Working with Deputy Director and Project Officer to track project expenditure and to coordinate invoices; assist in preparing project expenditure forecasts
• Producing project and donor financial reports
• Working with the Deputy Director to ensure financial processes are effective and ensure reconciliation of bank and other DPP accounts
• Any other duties as so directed in connection with the finance system process

2. General tasks

• Attend and participate in Board meetings and Sub-Committee meetings as required
• Undertake any other tasks that are appropriate to the role and which reflects the need of the organisation

Experience and Qualifications

• A minimum of two years proven experience in a bookkeeping and/or financial administration role
• Familiarity with Xero (or other) accounting software
• Experience of preparing monthly management accounts, including analysis
• Previous experience in the charity sector and/or supporting international projects
• Flexible approach to managing and prioritising a high workload and multiple tasks with tight deadlines
• Strong ICT skills, in particular MS Excel (database and spreadsheet experience) and Word processing
• Exceptional organisational skills
• Excellent written and verbal communication skills
• Ability to work in a self-servicing environment and in a small team; Pro-active approach with a ‘can-do’ attitude
• Permission to live and work in the UK

Please refer to the job specification below for further details. 

Please submit a short personal statement/cover letter along with your CV detailing relevant experience and qualifications to the role. 

Sightsavers is recruiting for a Finance and Risk Officer to work within its NTD (Neglected Tropical Diseases) Finance and Operations team, which manages the finance, risk, contractual and supply chain elements of a portfolio of large NTD grants and contracts.

Under the oversight of the NTD Finance and Risk Manager, the post holder will support the team on the central financial processes required to keep the NTD team programmes running smoothly. The post will also have responsibility for the financial management of a variety of smaller NTD team programmes including USAID funding. It is an excellent opportunity for a motivated and conscientious individual to gain experience of working in an International NGO setting.
 

About the role:

Key duties will include:

• Managing the central financial functions of the NTD team, e.g.
• NTD programme cost recovery process
• Supporting the wider finance team with central process improvements
• Monitoring spend for departmental programmes and cost centres
• Acting as the departmental focal point for the Sightsavers organisational planning process
• Financial management for a variety of smaller NTD programmes, e.g.
• Setting up systems and processes for new programmes
• Working with programme teams to prepare budgets, forecasts, reports etc. for donors and attending donor meetings as required
• Reviewing budgets and financial reports prepared by partners and Sightsavers country office staff
• Assisting the team with audit and financial monitoring processes, identifying and escalating any concerns or potential risks
• Working to align programmes to existing Sightsavers systems such as MyCLAIMS and creating useful Power BI dashboards

We are looking for a proactive individual with:

• Proven finance and accountancy experience. Working towards an accountancy qualification an advantage
• Awareness of overseas development context gained through working in the international development, the humanitarian sector and/or relevant sector preferable but not essential
• Experience of institutional donor or large-scale contract management, in particular experience of USAID funding would be an advantage although training can be provided
• Experience of working with partners and colleagues with a wide range of financial capacity and providing them with guidance and support
• French or Portuguese language skills an advantage but not essential
   

The ideal candidate will have:

• Excellent numerical skills
• Proficiency with Excel (essential), knowledge of Power Query and Power BI is desirable.
• Experience of computer-based accounting systems and purchase ledger or purchase order systems an advantage
• Strong attention to detail, with a willingness to follow issues through to resolution
• An appreciation of meeting reporting commitments
• The ability to communicate effectively and professionally across a variety of cultures
• Willingness to continuously develop skills and knowledge to remain current with donor funding developments
   

This role may be for you if:

• You are proactive and organised by nature
• You are comfortable taking decisions and have a good sense of when to escalate issues
• You are quick to notice irregularities, yet you do not lose sight of the bigger picture
• You enjoy solving problems and have a keen eye for improvement
• You communicate clearly
• You are confident holding close working relationships with a wide range of stakeholders
• You are comfortable working in an international context

This is not an exhaustive list of duties or required professional skills and it’s an involved role so please read the complete Job Description for further details.

Sightsavers offers a great place to work within easy reach of London and Brighton. This is a full-time role with some flexibility around hours. When we’re back in the office, there will be the opportunity to work from home, but we will need you to be able to attend meetings in Haywards Heath at least a couple of times a month.

We anticipate that remote interviews, including an Excel-based task, will take place w/c 8 February 2021

This is a part time Finance Officer role working for a not for organisation based in the city of London. This is a maternity cover until August 2021 and the successful candidate will report to the Finance Manager and will look after the finance operations.

The day to day duties of the Finance Officer will include;

• Processing accounts payable invoices
• Raising sales ledger invoices
• Completing bank reconciliation
• Managing the finance inbox and dealing with incoming queries
• Setting payment runs
• Accurately record income

The successful candidate for the position of Finance Officer is required to work 16 hours a week and how those hours are spread is flexible.

Applicants must be able to start asap, and have a proven track of working in a similar role ideally with in a not for profit organisation. Prior experience of Quickbooks is ideal but not essential.

If you are interested in applying for this role then please do so by sending your CV to [email protected]

Experienced in the financial management of annual budgets of £500,000+? Committed to helping to grow a successful charity? Interested in trees and woodlands? If so, we have just the job for you.

We are the Bristol based tree & woodland charity. We work across Bristol, Bath and Avon to plant trees, help manage woodlands, deliver wellbeing activities and train Forest School Leaders.

Working as part of England’s Community Forests, we have secured Defra funding for a major Trees for Climate tree planting programme and are looking for a skilled and committed individual to join our growing team, manage our finances, support Board meetings and our sponsorship schemes. 

The Finance Officer is a new role on a one- year fixed term contract from 15th March 2021 (annually renewable to March 2025)

We offer:

• 2.5 days week (days flexible)
• Home based (location flexible, but attending frequent meetings in Bristol/ Avon)  
• £27,502 pro rata (£13,751)
• 3% employer pension contribution (if you opt in to the Trust pension scheme) 

Please refer to our JD & Person Spec about the information you need to include in your application.

We look forward to hearing from you! 

A large membership organisation in Central London is looking for a Finance Assistant to join the team ASAP to help with the Accounts Receivable function

Client Details

A large Medical Membership Organisation in Central London

Description

• Raise and distribute sales invoices and credit notes.
• Respond to and deal with internal and external enquires relating to accounts receivable activities.
• Monitor the accounts receivable ledger and upload invoices.
• On weekly basis, produce accurate debtor's report and reconciliation reports.
• Update banking transactions onto cashbook and reconcile - transfer funds where required.

Profile

• Working for a membership organisation in the past is highly desirable
• Strong Excel skills
• Previous Accounts Receivable, Cashbook and Reconciliation work on CV

Job Offer

£12-14ph

Harris Hill are proud to be working alongside a fabulous charity who are doing amazing work to help protect a particularly vulnerable group in our society. We are looking for a caring Finance Assistant to join as a trusted member of the team working alongside the Finance Officer to make sure the charity's financial functions are running smoothly. This is a key role because you will also be supporting the work of the charity by assisting your colleagues and clients deal with various day to day financial issues.

Key responsibilities will be:
- assisting the Finance Officer in maintaining databases, accounts and financial records.
- keeping paperwork updated, in order and readily available to access.
- ensuring that all income is correctly recorded and applied.
- sorting bank cards, handling petty cash etc
- assisting the Finance Officer in reconciling the Bank Accounts
- coordinate Benefit Applications and maintain records
- deputise for the Finance Officer as necessary.

Experience includes:
- proven experience of working with financial information (Excel & Sage 50 experience an advantage).
- a flair for finance, cash handling and dealing with donors and staff queries.
- the ability to work accurately and efficiently, prioritising your workload.
- self-motivation, resilience, with excellent organisational and inter-personal skills.
- have a high degree of integrity, tact, diplomacy and working under pressure.

If you are currently working in the finance team of a charity/non-profit or you have the desire to work in the charity sector we would love to hear from you.

Good Luck!

Your new company
An international charity is looking for a part-time Finance Officer to join their team.

Your new role
You will be reporting to the Finance Manager in a Finance Officer role. This role will be part-time working 28 hours per week. You will be responsible for managing the accounts payable and accounts receivable system, completing reconciliations, maintaining the PO system, dealing with queries, monitoring the aged debtors for the charity and recovering debts. You will assist with the management accounts and analyse income/expenditure on a monthly basis.

What you'll need to succeed
You will need:

• AAT qualified or similar
• Charity experience is preferred
• Knowledge of double-entry
• Good time management and organisational skills
• Excellent communication skills are essential

What you'll get in return
Flexible working options available.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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