Finance Administrator Jobs

Arthritis Action is seeking an enthusiastic, organised and adaptable Office Administrator to join our team and ensure the smooth running of our office.

This is a varied and integral role providing administrative support to Arthritis Action’s Finance, Executive Management, Services Teams and Trustees, working under the supervision of the Operations Manager.  

Your role will provide day to day operational assistance in our London office including: meeting and diary management, writing minutes and providing admin support across the Charity. Liaison with the landlord and office suppliers, assist with finance including processing direct debits, staff credit cards and supplier invoices and compiling monthly reports. You will also be the first port of call for incoming calls and manage incoming/outgoing post and IT administration.

Key Responsibilities – the role will include but not be restricted to:

• Providing admin support to the Finance, Executive Management and Services Teams
• Ensuring smooth running of the office and troubleshooting issues that arise

Office & Executive Admin

• Support CEO with scheduling meetings, database entries and diary management
• Support with administration of Committee & Trustee meetings, and writing minutes
• Provide admin support for the Executive Management Team
• Responsible for premises troubleshooting, arranging minor repairs, cleaners, and refurbishment
• Liaise with landlord and office contacts where necessary
• Deal with incoming and external post and franking machine.
• IT administration

Finance

• Process staff credit card transactions
• Set up and process all direct debits and reconcile with monthly reports from the Direct Debit supplier
• Upload invoices, donations and other transactions, and file supplier invoices
• Other ad hoc finance tasks

Services & Team Support

• Be the first point of contact for incoming telephone calls to Arthritis Action
• Organise monthly team meetings and write the minutes
• Respond to research requests

Other Activities

• Other tasks relevant to the level of this post may be asked of you

About Arthritis Action

Our vision is for people to live active lives, free from the impact of arthritis. We want to empower people with arthritis to take control of their lives, manage their condition and reduce the need for medical intervention.

Founded in 1942, Arthritis Action is the only UK charity giving hands-on, practical help to combat the pain of arthritis through self-management and lifestyle advice. We offer people with arthritis a holistic self-management approach, looking at both the physical and mental aspects of arthritis.

Our self-management approach encompasses a wide array of services, including personal dietary and nutritional advice, and access to physical therapies with approved practitioners. We also offer people in various communities the opportunity to take part in self-management events and online groups. Through our approach, we help people with arthritis gain the knowledge and confidence to manage their condition themselves, and enjoy a more active life with less pain.

PERSON SPECIFICATION
EXPERIENCE & SKILLS
Competent in Microsoft Office packages - Essential
Experience in delivering strong customer service - Essential
Excellent verbal and written communications skills - Essential
Efficient organisational and time management skills - Essential
Experience of supporting an Executive Team and writing minutes - Essential
Experience of working in the Charity sector - Desirable
Experience of managing a database/CRM - Desirable

ATTRIBUTES
Excellent customer service and inter-personal skills - Essential
A self-starter, able to work on own initiative where required - Essential
Enthusiastic team-player with a can-do attitude  - Essential

How to Apply:
Applications should be in the form of a CV with a covering letter explaining your interest in and suitability
for the role. Please provide both email and telephone contact information for yourself. Candidates must be eligible to work in the UK. Please note that only short-listed candidates will be contacted.

Applications should be received by 23:59 on Wednesday 24 April 2024 at the latest.
First-round interviews will be held in the London office (56 Buckingham Gate). 
Second-round interviews will be held over Zoom. Date tbc.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert ahead of the deadline should we receive a sufficient number of applications.

Arthritis Action is an equal opportunities employer. We treat employees and job applicants in the same
way regardless of age, disability, marital status, gender reassignment, race, colour, nationality, ethnic
origin, sexual orientation, religion or belief.

We are in the midst of an unprecedented social care crisis. At the heart of this are the millions of unpaid carers who look after friends and relatives with little recognition or respite. At Dementia Carers Count, we stand for them. We campaign for change, provide practical and emotional support, and through our new commercial service we are working with businesses to provide tangible help for dementia carers throughout the UK. 2024 marks a key milestone for us, as we launch our new strategy to grow our activity and impact.

The Central Administrator will be part of the Finance & Resources team, which provides support across the organisation, as well as being the first point of contact for many of our partners and beneficiaries. The successful candidate will have the opportunity to work alongside the Services and Comms & Growth teams, in this varied and exciting role

Job title:  Central Administrator

Reports into:  Director of Finance and Resources

Contract:  Six-month fixed term contract

Hours:  21 – 28 hours per week

Salary:   £30k-£32k FTE

Location:   Remote, with attendance at in-person meetings   around once per month usually in London

Job purpose:   To provide responsive, high quality, administrative support   to  DCC, in particular the services and comms & growth   teams.

Responsibilities:

• Be the first point of contact for enquires, incoming phone calls and generic in boxes, ensuring that enquiries are responded to in a timely manner, logged on CRM and escalated appropriately.

• Provide administrative support to the income generation team, including thanking and banking, stewardship, prospect research and liaising with third parties as required.

• Support the management of fundraising information on the CRM and preparing reports from the system.

• Provide administrative support to the wider comms & growth team as required, including collating the internal weekly newsletter and other tasks.

• Provide administrative support to the services team including follow up with carers, managing events on Eventbrite and collating training feedback.

• Providing support to the Director of Finance and Resources on specific projects and other administrative tasks, as required.

Our ideal candidate will have a background within the charity/not for profit sector and experience in handling an investment portfolio. The role is home based with some travel in/around Hampshire and the IOW.  Reporting directly to the CEO, this role is an excellent opportunity for someone looking for a new challenge and a step up.  Our financial information is highly visible to our donors and grantees, so this role is a crucial enabler for the effective delivery of all areas of our work.  The role will be overseen by a part time Finance Manager, who will produce management accounts, annual accounts, budgets, forecasts etc. Part time work will be considered for the right candidate.

The Finance Officer/Bookkeeper will be responsible for ensuring the delivery of accurate and timely finance administration, across two databases (currently Sage and Salesforce).  This is a vital role within HIWCF, as high quality finance information is fundamental to our role and reputation in the region as a trusted partner for our fundholders and grantees.

Key Tasks

· Adding all payments transactions (grants, invoices, salaries, expenses, HMRC payments etc) to Sage and the bank accounts, ensuring all evidence is correct and payments are correctly authorised

· Adding all donation income to Sage and Salesforce, and working with other team members to ensure they are acknowledged appropriately

· Adding all quarterly investment income to Sage and Salesforce and reconciling across both databases, and to the investment house reports and bank account

· Regular reconciliations between Sage and Salesforce and bank accounts

· Ensure HMRC payments and gift aid claims are undertaken in a timely manner

· Manage banking records

· Monthly reconciliations for Bank account, purchase ledger, Sage, Salesforce, prepayments, accruals, salaries, PAYE, pension etc

· Monthly journals for non-cost items

· Manage pension with NEST and other ad hoc pension providers and manage insurances

· Ad hoc finance related tasks including reporting on returned grants, managing pension payments, insurances etc

· Any other appropriate tasks as directed

(Some of the functions listed may be shared tasks).

Please see our application pack attached for full details or visit our website.

Royal Brompton & Harefield Hospitals Charity exists to create new possibilities for people with heart and lung diseases. Working closely with Royal Brompton & Harefield Hospitals – part of Guy’s & St Thomas, the largest foundation trust in the NHS – we fund life-changing projects to expand medical understanding and find innovative treatment options; to renew and upgrade equipment; and improve the everyday experience of patients and staff alike.

The Finance Officer will take on responsibility for the whole accounts payable cycle as well as other office management duties including post opening and banking. The role would suit someone with experience in working within a charity finance team who is looking to develop their career in finance.

In line with the charity’s core behaviours, we value diverse backgrounds and contributions.

We have a small, committed and skilled team of 27 staff, with expertise across fundraising, marketing, property management, grant-making and financial management.

First interviews online 23rd April 2024

Second interviews in person 25th April 2024

Victim Support is proud to have been commissioned to provide an Affected by Crime (ABC) service across Humberside which will provide a single point of contact for victims of all crime, whether or not they have reported to the police, to receive support and information.

The ABC service will be a valuable point of contact for anyone affected by crime at any time to contact and receive help, support and information. It will be a busy and fast paced hub, receiving calls of varying nature from a variety of people.

We have opportunities available to work within the Humberside ABC service and are looking for dedicated, passionate and empathic people to join and enhance our team.

The Administrator (known internally as a Service Delivery Assistant (SDA)) role is one which will provide general administrative support to the Humberside Affected By Crime (ABC) service. The SDA will work with the whole team to ensure the smooth running of the service including purchases and invoicing, administration on cases and the case management system, health and safety processes and general administration.

What we offer:

At Victim Support we believe in attracting & retaining the best people and offer a competitive rewards & benefits package including:

• Flexible working options including hybrid working
• 28 days annual leave plus Bank Holidays, rising to 33 days plus Bank Holidays
• An extra day off for your birthday
• £500 bonus paid on successful completion of probationary period (pro-rata for part time roles)
• Pension with 5% employer contribution
• Enhanced sick pay allowances, maternity & paternity payments
• High Street, retail, holiday, entertainment & leisure discounts
• Access to our financial wellbeing hub & salary deducted finance
• Employee assistance programme & wellbeing support
• Ongoing training & support with opportunities for career development & progression

About the role:

Your role as a Service Delivery Assistant (SDA) will be to provide an administrative function to the Humberside staff team.

The SDA role is a crucial one, to ensure the efficient running of the service and support the frontline staff to provide an effective service.

As an SDA you will;

• provide an administrative function to include administration of cases and referrals including updating case management systems and communicating with referral agencies to gain further information
• Raise purchase orders, deal with invoicing and purchasing
• Work with the management team and staff team to ensure adherence to policy and procedure including health and safety checks and audits
• Monitor some HR functions such as DBS checking, working with the police vetting unit and ID checking

You will be confident in using your IT skills to work on a case management system, access phone and online systems, email and Microsoft Office programmes.

Please see attached Job Description and Person Specification for further details.

About Us:

Victim Support (VS) is an independent charity providing a range of specialist services to people who have been affected by crime across England and Wales. We work towards a world where there are fewer victims but who have stronger rights, better support and a real influence in the Criminal Justice System. Everyone at VS is driven by our Vision Ambitions and Values to play their part in making a difference for those who experience crime and traumatic events. Working for VS gives you the opportunity to play a key role in a national charity providing high quality services to victims and witnesses and being a vital force for change.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks may be required.

Victim Support strives to represent the diverse communities we serve and are passionate about creating an environment where all staff and volunteers feel respected and heard.

Being a diverse organisation with an inclusive culture is integral to us being able to meet our aim of ensuring that anyone who is a victim of crime gets the support they need.

As part of our commitment to the Race at Work Charter we particularly welcome applicants from Black, Asian and minority ethnic communities. VS is also a Disability Confident Employer and we provide a Guaranteed Interview Scheme for candidates that are disabled and meet all essential criteria for a role.

If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.

How to apply:

To apply for this role please follow the link below to the Jobs page on our website and complete the application form demonstrating how you meet the essential shortlisting criteria.

We look forward to hearing from you.

We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date.

The Ian Karten Charitable Trust is looking for a home-based, self-employed administrator to cover the current incumbent who is going on maternity leave in July 2024.  The Trust is a grant making trust focused on disability and education.

The role is very flexible; hours required are generally between 8 and 16 per month. With the exception of two trustee meetings annually, which usually take place at mutually agreed times during office hours, most of the work can be carried out according to the postholder’s individual commitments and availability.

The administrator will report to the Chair of Trustees, and will be responsible for ensuring that the administrative processes necessary for the running of the Trust are smooth and efficient. This will include monitoring emails and communicating with grantees, processing payments, preparing and distributing papers for trustee meetings, taking minutes at trustee meetings and following up on agreed actions, and ensuring any necessary documentation is kept up to date. For a full list of responsibilities, and details on how to apply, please refer to the attached job description. We are happy to have informal conversations about the role prior to application. 

We can only consider applicants based in the UK, and applications which do not include a cover letter will not be considered. 

Overview

The National Paralympic Heritage Trust (NPHT) has embarked on a new exciting five-year strategy – ‘Becoming Seamlessly Inclusive 2023-2028’. To help us on this journey, this is an exciting opportunity to join our team as the Trust’s Company Administrator, a key role within our organisation. You will be able to think on your feet and be confident to work autonomously. 

The NPHT is a young dynamic and diverse organisation, and a leader in accessible heritage. Over our first five years we have engaged with over half a million people with the ambition to reach a million over the next five years, with support from several major heritage funders including the Arts Council England (as an NPO), National Lottery Heritage Fund, Rothschild Foundation, Museums Association Esmee Fairbairn, Wolfson Foundation, Art Fund and Garfield Weston.

Role of the Company Administrator

The Administrator will be responsible for the key administration functions of the Trust; planning, directing, managing, and coordinating all operational functions including the office management, day to day finance records, events support and site maintenance.

1. Overall

1.1 To be part of the inspiring work of the National Paralympic Heritage Trust, supporting the wider team and often being the first line of contact to visitors and partners in person, online and via telephone.

1.2 Manage the provision of office services including the management of day to day finance and payments, staff rotas, stationary orders, supporting events and bookings and ensuring the smooth running of the office.

1.3 Organising the day-to-day maintenance of the Heritage Centre and the displays at the National Spinal Injuries Centre.

Main Duties

1.4 The management of office systems, operating practices, record keeping, policies and budget monitoring systems including supporting returns to funders, monthly invoicing records and payments.

1.5 Administration of training, Heritage Centre bookings, events and meetings, including organising catering when relevant.

1.6 Management of general correspondence, answering phone calls, managing the admin mailbox and processing post.

1.7 Oversight and coordination of environmental action plans.

1.8 Drafting, formatting, and printing of relevant documents for meetings as required.

1.9 Maintaining stock lists and ordering of office supplies as needed.

1.10 Coordinate agendas and take meeting notes for the Board of Trustees and the Finance and Development Committee.

1.11 Management of purchase orders and invoicing.

1.12 Photocopying and filing of appropriate documents as needed.

1.13 Maintaining databases, and the google drive.

1.14 Support processing of DBS checks for staff and volunteers as directed by the wider team.

1.15 Other

· To support communications, digital content and evaluation consultants.

· To support the commercial programme of work.

· Other project work as arises.

· To assist work placement trainees in areas where they require admin support.

2. Meetings and reporting

2.1 The Administrator will be employed by the National Paralympic Heritage Trust and be responsible to the Board of Trustees.

2.2 The Administrator will report to and be supported by the Head of Programmes.

2.3 The Administrator will have monthly meetings with the Head of Programmes, reporting on progress and raising any areas of concern.

3. Period of Contract

3.1 Permanent.

4. Contract fee/Pay

4.1 The proposed fee is £25,000 a year Pro rata 3 days a week (24 hours).

4.2 In addition to the payment outlined above the Administrator will be paid reasonable agreed expenses incurred subject to the supply of receipts/travel expense claim and a stakeholder pension.

5. Indemnity

Insurance is covered by the NPHT.

6. Skills and Qualifications

Essential:

o Excellent administrative skills with an eye for detail and a good understanding of Excel and Word.

o Excellent interpersonal, organisational and communication skills.

o Experience with budget monitoring.

o Proven ability to work in a collaborative manner.

o Excellent communicator.

o Highly self-motivated.

o Experience of engaging with the public.

Desirable:

o Experience/empathy to disability and neurodiversity.

o An interest in sport.

o An understanding of or interest in the Paralympics.

We’re looking for an enthusiastic events administrator to join our Competitions team at the Angling Trust. Your mission will be to support our gold standard domestic, national, and international competitions and events.

You’ll work closely with our Head of Competitions and Senior Competitions Administrator, handling a full range of administrative tasks for customers, members, and colleagues.

This is a permanent, full-time role that suits a motivated events administrator who’d like to work alongside a very passionate and supportive team—although our day-to-day can sometimes be demanding, we’re flexible and family-friendly.

What you’ll be doing

· Supporting the planning, preparation, and delivery of our domestic, national, and international competitions and events with the goal of achieving excellence in competition delivery as well as growth in our programme and memberships

· Financial recording, monitoring, and reporting of competitions and events as well as regularly liaising with our finance team, using our iCompleat system to process purchase orders or payments / refunds, and supporting the preparation of annual competitions budgets

· Attending competitions or events as required as well as providing administrative support to colleagues, volunteers, committees, and national teams

· Proactively handling day-to-day correspondence and telephone enquiries, supporting the administration of the competitions webpages and CRM system, and collaborating with your team to produce social media content and press releases

Who you are

· You’re a confident events administrator with a very high standard of customer care and a proven ability to build strong, positive internal and external relationships

· You shine autonomously whilst working within a small team and you have a flexible approach—you’ll be happy to manage a varied workload and ready to pivot with changing priorities

· Numeracy and organisation are some of your strengths and you’re tech savvy, so you know your way around platforms such as Microsoft Office 365 and SharePoint

· You’re self-assured, capable, diligent, and detail-oriented with a proactive attitude—and willing to own your continuous professional development

What will make you stand out

· An interest in angling—particularly competition angling

· Familiarity with CRM systems, Wordpress, or updating webpages

· Experience working with volunteers

What’s in it for you

· Salary of £23,920 per annum, plus contributory pension

· Hybrid (remote, field, office—as required) with space available in our Ilkeston (Derbyshire) office

· Flexible working across 37.5 hours per week (some evenings or weekends—as required)

· 25 days holiday (plus public holidays) later rising every year up to 28 days

· Laptop and telephone as well as any mileage, expenses, and TOIL

Who we are

The Angling Trust is the national governing body in England representing fishing—one of the country’s largest participation sports. We are a not-for-profit organisation with a mission to fight for fish, fishing, and the environment—creating opportunities for all within society to experience fishing in a healthy aquatic world.

We collaborate with Fish Legal, a separate membership association that uses the law to protect the rights of its members throughout the UK whilst fighting pollution and damage or other threats to the water environment.

This is an exciting opportunity for you to join a team responsible for the development and administration of domestic, national, and international competitions and events—supporting competitions committees and the England national teams, liaising with competitions volunteers across game, coarse, and sea angling, as well as managing the marketing and communications of competitions.

Want to join us?

We believe a diversity of backgrounds, experience, and opinions builds the strongest team, so we encourage those from under-represented groups to apply—we are members of the Sporting Equals Charter and we’re actively participating in the Sport England sponsored Inclusive Employers development programme.

Email our HR Manager, Mattelynn Romano, if you'd like to arrange an informal chat about the role.

When applying, please submit your detailed CV and an informal covering letter with a bit more about how you will add to the mix of our Competitions team with your skillset, perspective, background, or thinking style—and how you might be just what we’ve been looking for!

If you don't tick every box, but you feel this role is for you—we’d still love to hear from you.

Please only apply if you have the right to work in the UK.

We take your privacy seriously and will only use your personal information to administer your application for this role—we will never pass your details onto a third party. We may contact you by email or telephone about the progress of your application. This processing is conducted lawfully based on legitimate interests.

We currently have an opportunity for an Administrator (known internally as a Service Deliver Assistant) to join the team at Ingatestone, Essex working 32 hours per week Monday to Thursday. There may be the opportunity for hybrid working between the office & home.

What we offer:

At Victim Support we believe in attracting & retaining the best people and offer a competitive rewards & benefits package including:

• 28 days annual leave plus Bank Holidays, rising to 33 days plus Bank Holidays
• An extra day off for your birthday
• Pension with 5% employer contribution
• Enhanced sick pay allowances, maternity & paternity payments
• High Street, retail, holiday, entertainment & leisure discounts
• Access to our financial wellbeing hub & salary deducted finance
• Employee assistance programme & wellbeing support
• Ongoing training & support with opportunities for career development & progression

About the role:

You will be supporting our team of Caseworkers and Triage workers. This role involves updating our database with client information, creating new cases, answering queries that come in from Police or other agencies. This role supports the work of the wider Essex Team in their support of people affected by crime across Essex.

These roles are based in our Essex office in Ingatestone. There may be an option to split the work between home and the office. You will be working within a supportive team that is part of a large independent charity which offers the opportunity to develop skills to enhance your ongoing personal development.

Please see attached Job Description and Person Specification for further details.

About Us:

Victim Support (VS) is an independent charity providing a range of specialist services to people who have been affected by crime across England and Wales. We work towards a world where there are fewer victims but who have stronger rights, better support and a real influence in the Criminal Justice System. Everyone at VS is driven by our Vision Ambitions and Values to play their part in making a difference for those who experience crime and traumatic events. Working for VS gives you the opportunity to play a key role in a national charity providing high quality services to victims and witnesses and being a vital force for change.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks will be required.

Victim Support strives to represent the diverse communities we serve and are passionate about creating an environment where all staff and volunteers feel respected and heard. Being a diverse organisation with an inclusive culture is integral to us being able to meet our aim of ensuring that anyone who is a victim of crime gets the support they need.

As part of our commitment to the Race at Work Charter we particularly welcome applicants from Black, Asian and minority ethnic communities. VS is also a Disability Confident Employer and we provide a Guaranteed Interview Scheme for candidates that are disabled and meet all essential criteria for a role.

If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.

How to apply:

To apply for this role please follow the link below to the Jobs page on our website, and complete the application form demonstrating how you meet the essential shortlisting criteria.

The application will ask you for specific evidence of how you have demonstrated each of the below shortlisting criteria. You will need to give examples of each in your application so that the panel can assess your potential based on previous experiences.

Those candidates determined by the panel as meeting or exceeding the criteria based on the written evidence will then be invited to attend a competency based interview and further skills assessment.

We looking forward to hearing from you.

We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date.

JR007840

You’re personable, proactive, highly motivated and would like to be part of a service who help people who have, or are recovering from, mental ill health to integrate back into the workplace. You’d also like to be part of an organisation that counts on the professionalism, insight, expertise and passion of its staff to inspire individual recovery for the people they work with. Welcome to Richmond Fellowship’s as an Administrator.

About you

Experience working as an Administrator is essential.  You’ll need to be proactive and adaptable, with excellent communication, administration, finance and minute taking skills and experience, along with experience of completing contract management data reports. 

About the role

As an Administrator your role will include:

• Dealing promptly with the issuing and payment of invoices.
• Liaising with all Head Office departments, particularly Finance, as required to ensure the payment of invoices. 
• Obtaining quotation from suppliers and make purchases based on a value for money structure.
• Answering and responding to all initial enquiries from outside agencies or prospective service users.
• Providing telephone reception and maintaining and updating all service information resources.
• Co-ordinating the taking and passing on of internal and external messages and assisting in the preparation of written reports, having due regard for confidentiality.
• Providing typing and word processing support for the staff team as necessary and taking and distributing minutes of meetings as required.
• Attending staff meetings, staff support groups and service meetings. 

In return for your skills and enthusiasm, this role comes with some great benefits and excellent training and development opportunities.

This is a permanent role requiring the post-holder to work 37.5 hours per week. 

To apply, please visit our website and send a CV and covering letter explaining why you feel you are right for the role.

This is a rolling recruitment process; candidates will be shortlisted as and when they apply.

We are committed to increasing our diversity and welcome applications from those with Lived Experience.

Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. From 1st June 2024 Richmond Fellowship will be merging with the mental health charity Humankind to form a single organisation that provides the joined-up mental health, housing and drug and alcohol support we’ve all known has been needed for decades. In October 2024, Humankind will then be renamed to reflect the new, bigger and better organisation

Spectra is committed to improving well-being and health equality, particularly in relation to sexual health, gender identity, emotional resilience, and combating isolation. Spectra delivers supportive, knowledgeable, non-judgemental peer-based services to under-served communities, providing services such as counselling, advocacy, mentoring, outreach and groups.

As our Finance Officer, you will be experienced and confident working within a voluntary sector agency, to handle our financial administration, budget management, financial reporting and budget setting.  You will work in support of Spectra’s CEO, staff with lead budget responsibility, and in liaison with our appointed accountants.

You will be able unequivocally to respect, support, promote and work within LGBTQ+ and the other diverse communities that Spectra serve.

Work closely with the Chief Executive and team to maintain effective financial and IT administrative systems.

• Ensure smooth management of financial and IT systems, policies, and procedures.
• Consult with the Board, generally the Treasurer on financial matters and oversee external suppliers.
• Ideal candidates will be qualified or have at least five years' experience in account management, with knowledge of QuickBooks as a plus and experienced in overseeing IT systems and process.

Wiltshire Creative is a multi-arts organisation seeking a Finance Director. 

The Finance Director has overall responsibility for the strategic leadership of the Finance team and function. They are responsible for ensuring the resources of Wiltshire Creative are deployed effectively and efficiently to maximise Wiltshire Creative’s financial performance. They work with the board of trustees (including the Finance subcommittee), Artistic Director and senior management team, providing accurate and timely information and interpretation to assist decision-making across the organisation.

Key responsibilites:

• To provide financial leadership in support of Wiltshire Creative’s mission and wider strategic initiatives
• To attend board, finance sub-committee and SMT meetings to advise and report on all financial matters 
• To ensure accurate and robust planning, management and reporting of Wiltshire Creative’s finances
• To ensure the effective development and implementation of finance policies and procedures
• To monitor financial targets
• To develop, operate and monitor financial controls
• To be responsible for overall cash management – monitoring cashflows and cash positions
• To oversee the internal and annual external audit processes and to be the lead contact for the company’s auditors
• To analyse financial information and prepare financial scenarios as and when required Governance and Legal Compliance
• To ensure that Wiltshire Creative meets best practice and latest regulatory and legal compliance related to both company and charity law 
• To lead and manage the finance team and supervise operation of payroll
• To always act in the best interests of Wiltshire Creative
• To take positive action to promote Equal Opportunities in all aspects of the work of Wiltshire Creative
• To agree to abide by Wiltshire Creative’s policies, as set out in the Staff Handbook
• To maintain confidentiality in all areas relating to Wiltshire Creative
• To be flexible and to undertake any other reasonable duties as requested by the Executive 

Recruitment timetable:

Application deadline: Thursday 18th April at 9am

Interviews: Thursday 25th April 

Second interviews: Thursday 2nd May

The Job

The Finance Officer will work closely with the Business & Operations Manager (BOM). GISF is funded by various donors on different projects with overlapping resources. The Finance Officer will ensure expenditure is allocated to relevant projects and donor funds and will assist in the preparation of GISF’s annual budget, proposal budgets, and implementing budgeting and grant forecasting systems with GISF’s leadership team and project managers. The role will is offered on a part time basis with the possibility of increasing number of hours worked if required.

Job Description

Finance

• Invoicing – reviewing and paying invoices, invoicing members – ensuring compliance, authorisation requirements, flagging and investigating discrepancies and responding to related queries
• Provide financial support to the procurement process, from raising requests to assessing tenders for value-for-money and compliance.
• Validate travel expenses in advance of staff travel, and process expenses on return.
• Maintain the filing system for financial documentation
• Ensure payment documents’ compliance with GISF internal financial procedures and donor regulations.
• Produce relevant financial reports on a regular basis.
• Fulfil daily accounting tasks and assist in coordinating financial functions and services.
• Be the point of contact for GISF’s external bookkeeper and Financial Accountant

Grants

• Provide clear and relevant financial guidance for the management of ongoing projects
• Ensure that all projects implemented by GISF comply with donor financial rules and regulations as well as GISF procedures.
• Prepare and update monthly reports on grant expenditures compared to Budget (BvA), including staffing and operational cost projections
• Work with programme managers to ensure programme projections are updated, and organise monthly meetings to review BvA and projections, to ensure programme implementation is aligned with expected budget consumption.
• Provide financial inputs to formal grant reporting.
• Prepare budgets to support GISF proposals for new funding.

Corporate

• Assist in the preparation of GISF’s annual budget, including briefing the Treasurer and Board as required.
• Develop quarterly budget reports and forecasts for submission to the Board of Directors.
• Contribute to the update and development of GISF’s financial policies and procedures with the Business and Operations Manager
• Coordination with the Finance departments of GISF’s partner organisations.
• Support with all audit and compliance processes
• In addition to the above, the Finance Officer may be asked to carry out other duties requested by the senior leadership team

Person Specification

 Essential Skills/Experience

• Relevant qualification in accounting – AAT or equivalent
•  Knowledge and experience using Xero or similar platform
• Knowledge and experience of using an expense processing platform
• Advanced knowledge of Excel (e.g. ability to create and manipulate pivot tables and use functions such as VLOOKUP and SUMIF) (This will be assessed)
• Good communication skills and good written and spoken English
• An eye for detail and a systematic approach to work
• Ability to handle confidential information
• A team player, who relishes using their initiative and is excited to work in a rapidly growing organisation

Desirable

• Knowledge of CRM systems (GISF uses Salesforce)
• Knowledge/experience of DEXT
• Experience of working with multiple income streams from different donors
• Knowledge of donor compliance and regulations (USAID, ECHO, FCDO, etc)

What We Offer

• 25 days of annual leave increasing annually after 2 years, up to a maximum 30 days (plus bank holidays)
• Office shutdown between Christmas and New Year
• Employer Pension contributions
• A focus on professional development, including access to overseas events, workshops, and training