Finance and administrative officer jobs near London, Greater London

A Finance Officer is required within our vital and growing community organisation to; manage financial systems, create and report on finance to the board and stakeholders of the Loughborough Community Centre.

What you would do:

Oversight and day to day management of the organisational financial systems, including:

•               Using Quick Books, spreadsheets to track expenses and company spending.

• Company payroll, tax and financial auditing.

• Keeping well-organised files and records of business financial activity.

• Archived of reports, receipts, and other financial evidence.

• Keeping financial databases up to date.

• Interacting with customers either on the phone or in person.

• Following up on business financial communications, billing, and ordering.

• Communicating with funders, suppliers and vendors.

• Company Invoicing.

• Using Quick Books, spreadsheets to track expenses and company spending.

• Collecting and inputting company data within the financial systems.

• Learning about the company's mission and available products/services.

• Assist with financial technical support.

• Acting as a personal assistant to the Director and/or board of LCC for financial matters.

• Giving feedback on finance efficiency and suggesting possible improvements.

Salary: circa £65,000, depending on experience

Type: 4 or 5 days per week / permanent

Location: London, UK (hybrid working available)

Bliss is the UK’s leading neonatal charity: our vision is that every baby born premature or sick has the best chance of survival and quality of life.

Our work to improve outcomes for babies encompasses four main areas: campaigning for change; providing information and support for parents and families with a baby in neonatal care; supporting health professionals and neonatal units to deliver the best care for babies; and using new research and evidence to inform real-life improvements in babies’ care.

We now seek a new Director of Finance and Operations to join our passionate, collaborative and inspirational charity. With strong financial foundations, we have recently launched a new three-year strategy which includes a strategic objective to build our organisational infrastructure and workforce; the Director of Finance and Operations will have a vital role to play in delivering this objective.

As a key member of the Senior Management Team, you will work closely with other colleagues and the Board of Trustees to help deliver our strategy across the organisation. You will lead and take overall responsibility for designing, shaping, delivering, and improving Bliss’ core organisational support functions, which include finance, human resources, IT, digital and facilities and associated operational, governance and administrative systems and processes.

We seek someone who will bring significant experience in financial and operational roles ideally in a charity (or commercial setting with an understanding of the charity statutory and regulatory requirements). This role is highly varied, and you will need to be able to juggle multiple priorities. You will be curious and agile and enjoy working right across an organisation to drive forward business planning, decision making, budgeting, and performance.

You will be a CCAB qualified (or equivalent) team leader with outstanding communication and interpersonal skills. An ability to motivate, manage performance and support professional development within the diverse Finance and Operations team will be crucial.

If you believe your skills and experience align with this position, and you are passionate about improving outcomes for sick and premature babies, then we would very much like to hear from you.

Bliss recognises the positive value of diversity, promotes equity and challenges discrimination. We welcome and encourage job applications from people of all backgrounds, including applications from Black, Asian and Ethnic Minority communities, people who identify as having a disability, and LGB+, Trans and non-binary candidates.

Closing date for applications: By 9am, Friday 16th September 2022

For further information, and details of how to apply, please visit Peridot Partners (Current roles section) who are working with us to recruit a new Director of Finance and Operations. 

The NFCC works with all Fire and Rescue Services and the fire sector across the UK to provide best practice, shared resource and ensure continuous improvement and deliver our charitable aim. We are a small charity but have a big impact. The successful candidate will have a fantastic opportunity to make a difference across Fire and Rescue Services, Government, and the Home Office.

We are currently looking for a Finance Administrator to join our growing team and undertake a range of general administrative duties to support the efficient operation of NFCC. The role will have a particular focus on supporting the Finance and Admin Officer and the Finance Team. This is a new role so the candidate will need to have a flexible approach to work with a willingness to support various tasks as the need arises.

The ideal candidate will be a proactive individual with excellent organisational skills and initiative.

Responsibilities:

• Managing the general finance mailbox on a day-to-day basis
• Supporting the processing of purchase orders.
• Recording data and ensuring information is kept up to date
• Providing general administrative support

Person Specification:

• Experience of working with Sage accounting software (or similar).

• High levels of literacy, numeracy, accuracy, communication and writing skills with a strong attention to detail.
• Willing to learn and develop your skills to ensure a high level of understanding of the standards & procedures.
• Ability to think individually and apply reasoning and knowledge to decision-making and solving problems.
• Confident working alone or as part of a wider team.
• Capable of working to tight deadline.

Desirable

• Competent in using Microsoft software – Excel, Word, Teams and SharePoint in particular.
• Awareness of GDPR legislation and Data Protection Principles in practice.
• Experience or interest in general finance administration.
• Experience of working within project and programme environments.

Senior Finance Officer

City Road, EC1V

£33,660

Permanent / 37.5 hours per week

To apply

Please return your CV and covering letter via email
by 19th August 2022.  It is important that your covering letter:

• explains why you are interested in this role and in working for Revitalise
• describes your experience and attributes against all the items on the Person Specification for the role, giving us clear examples

About Revitalise

Revitalise is the only charity in the UK that provides holidays to disabled people and their carers in three purpose-built holiday centres.   We are proud to create experiences that stay with our guests long after they return home. Pride and passion are at the heart of everything we do.

You will play a vital role in making those breaks happen, leaving a lasting impact that you can feel truly proud of.

In turn, we will support you with a working environment that is inclusive, fun and challenging; harnessing your strengths and helping you to grow both professionally and personally.

Revitalise is absolutely committed to diversity and inclusion and seeks to employ colleagues from all communities and those with disabilities.

About the role and you

We are seeking an experienced, enthusiastic and organised Senior Finance Officer to carry out a broad range of finance tasks ensuring the underlying ledger is up to date and reconciled.

Previous experience of working in a busy finance team is required. We are looking for someone with great enthusiasm combined with experience and organisational skills who wishes to develop their career. You will feel confident in using IT applications and be studying towards an accountancy qualification.

This is a great opportunity for someone wanting to further their career in Finance as you will be working in a small team getting exposure to all aspects of the function.  You will be working with a director who is passionate about supporting your professional development.

You must have a genuine interest in developing your career and in working for a charity supporting disabled people and their carers.

Revitalise has adopted agile working which means you will be office-based on average 2 days per week and there will be flexibility around your start and finish times.

What we offer

• 3% employer contribution to NEST pension scheme (5% employee contribution) - after 3 months
• A joyful, diverse and inclusive working environment
• Structured support for the development of your professional and leadership skills
• Access to our 24/7 Employee Assistance Programme

Closing date for applications: 19th August 2022

We are looking for someone to provide financial administration across the Project; maintain accurate income records; process housing benefit and personal rent payments from residents; ensure Support Workers have up to date information on resident arrears; process and maintain petty cash; receive, code and process invoices for expenditure; and input and maintain financial data onto the computer system.

Salary

£25,536

Hours

40 hours per week, Monday to Friday.

Pension

Church Army is an auto enrolment employer. If you are eligible for pension contributions, you will be enrolled in to a qualifying scheme and minimum pension contributions will be made by the employer.

Annual Leave

33 days per year, inclusive of bank holidays.

Contract

Open-Ended, Full-Time

DBS

An enhanced DBS check required and compliance with Church Army’s safeguarding policies. Safeguarding training will be required.

Occupational Requirement

Physical requirement: The Marylebone Project is based over two sites, 100m apart, and the job regularly involves walking throughout and between both sites. The Bradbury House site is a listed building, over five floors. The postholder must be able to access all areas of the Project, and may be required to do so quickly in the event of an emergency. There is also a requirement to travel across London and to Sheffield for work-related purposes. The ability to undertake these physical aspects of the role and to carry smaller items are required as essential.

Closing date for applications:9am Friday 26th August 2022

For more information on the role, please see the Job Description.

How to apply

Please see attached the application form and send this back to our recruitment inbox noted in our Job Description. Alternatively you can visit our website. 

Interviews date: Week Commencing 5th September 2022

Please note that CVs will not be accepcted. 

Calling all Finance Administrators!
I am working with a young person's support charity in search of a Finance and Office Administrator, this is a short term hybrid temporary role to support the charity during a busy period.

Main responsibilities:
Finance
Accounts payable and receivable
Bookkeeping duties
Ensure expenditure is correctly authorised before payment
Monthly payment run for invoices and expenses
Process incoming grant funds
Monthly bank reconciliation
Monthly credit / debit / payment card reconciliation
Monthly payroll alongside an external payroll company
Support year end accounts and audit process

Administration:
Provide admin support for other departments as and when required
Cover and support Office Admin role

Essential:
At least 6 months experience working as a bookkeeper or equivalent
Advanced IT skills with proficient use of Microsoft Office suite including Microsoft Excel

If you have the above skills and experience and are immediately available, please apply online today! I would love to hear from you.

You will work with our Finance Manager to provide financial, administrative and reporting support to help Praxis to deliver its objectives. 

This is an exciting opportunity to play a significant role in a busy and cutting edge charity supporting migrants at risk or in crisis. You will have experience in an administrative/finance role and knowledge of fundraising processes will be helpful. You must enjoy working collaboratively and be passionate about supporting Praxis to deliver its objectives. You will be energetic and organised, with excellent attention to detail and a good understanding of IT systems and data. A tenacious starter-finisher and problem solver, able to balance a variety of tasks at any given time and escalate problems where appropriate.

Praxis is a dynamic, award-winning human rights charity supporting migrants in crisis or at-risk, ensuring that their essential human needs are met and that they are able to overcome the barriers they face. We have more than 35 years of experience working with migrant communities, and in 2019 we supported around 2,000 people through expert legal advice, housing and peer support. Our holistic approach supports people away from a point of crisis and destitution towards safety, economic independence, social engagement and greater emotional wellbeing.

At Praxis, we work to build community, challenge exclusion and discrimination, influence policy and improve services. We played a leading role in exposing the Windrush scandal and advocate and campaign for lasting changes to policy and practice to address the root causes of the issues faced by at-risk migrants.

Our Attractive Benefits Package Includes

• A 35 hour working week including flexible working hours
• 25 days annual leave, increasing annually to the maximum 30 days (plus paid Bank Holidays)
• You can buy up to 3 days annual leave each year
• A defined contribution pension scheme
• Our employee assistance programme offers counselling and support for you 24/7.
• A season ticket loan to help you spread the cost of your commute

We are an equal opportunity employer and strongly encourage applications from those with lived experience of migration, and from diverse applicants regardless of age, disability, gender reassignment, marital/civil partnership status, race, religion or belief, sex, sexual orientation, or pregnancy/maternity leave status.

To apply, send us your CV and cover letter demonstrating your capabilities in relation to each of the points of the job description. Where relevant use your answers to illustrate how your competencies have helped you to achieve positive results. This will give you the best possible chance to be shortlisted. Check Praxis website for more details.

Closing date: 21st August at midnight

Interviews: w/c 29th August

We are looking for a part-time, UK-based Finance Manager who wants to work flexible hours from home and be a key member of a small, but influential, charity that helps museums work with the information that connects collections and audiences. This is an exciting time for Collections Trust, as we and our partners enter the detailed planning phase for a museum data service that will transform the way UK museums and their users work with the nation’s collections over coming years.

Aims and scope of the post

The aim of this post is to ensure sound financial management to support the organisation’s ongoing charitable work. The Finance Manager is responsible for CT’s financial strategy, timely and accurate financial administration, maintenance of financial and management accounts, as well as cash flow, stock control, payroll and pension.

Responsibilities and tasks

Budgeting and forecasting

• Produce annual budgets, quarterly reforecasts, and scenario models for the organisation budget.
• Support budget forecasting for project tenders, ensuring due diligence and financial viability.

Reporting

• Produce quarterly management accounts, including variance reports, analysis by income streams, and cashflow forecasts.
• Prepare and present financial reports for the quarterly board meetings and biannual audit committee meeting.
• Produce minutes of the audit committee meetings and contribute to the minutes of board meetings.
• Complete statutory reporting to Companies House, the Charity Commission and HMRC.
• Submit the relevant reports to funders to ensure timely receipt of grant payments.

Financial management

• Process supplier invoices and carry out twice-monthly payment runs.
• Raise customer invoices for consultancy work, licensing agreements, training, and other income due.
• Carry out credit control for overdue customer invoices.
• Manage payroll, including monthly payments to HMRC, payroll year end, and pension contributions.
• Manage CT bank accounts, including weekly monitoring of transactions and income matching, managing bank mandates and online access.
• Manage company credit cards, ensuring strong controls and adequate accounting for individual cardholders’ usage.
• Respond to financial queries from customers, suppliers, funders and staff members.
• Manage grant receipts.
• Oversee the retail function, responding to queries and issues regarding sales of items through the CT online shop.
• Oversee the purchase ordering system.

Accounting

• Carry out monthly bank account and credit card reconciliations.
• Complete month-end procedures, including processing accruals, prepayments and depreciation.
• Maintain the fixed asset register and inventory list.
• Ensure accurate accounting for restricted and unrestricted funds.
• Complete quarterly VAT returns, ensuring the correct VAT treatment for all transactions (specifically regarding business/non business, and irrecoverable VAT designations).
• Complete year-end procedures and prepare draft statutory accounts for audit, together with schedules to support the figures and workings in the statutory accounts.
• Act as the main point of contact to external auditors, providing all required information.

Risk management

• Lead on maintaining the organisation’s strategic risk register.
• Ensure adequate annual insurance.
• Regularly review the reserves policy to ensure that it meets the needs of the organisation.
• Lead in liaising with the pension fund, actuary and trustees in the management of the (legacy) defined benefit pension scheme (now closed to new members).
• Carry out regular reviews of systems, procedures and financial controls to ensure they are fit for purpose.

Line management

• Management of the part-time Retail and Administration Officer (0.6 FTE).

General responsibilities

• Following the principles of Collections Trust’s policies and procedures.
• Additional duties as may reasonably be required from time to time.

Line management

The Finance Manager reports directly to the Chief Executive, and is in turn responsible for the line management of the 0.6 FTE Retail and Administration Officer.

Person specification

Collections Trust is committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative of all sections of society and our sector, and for each employee to feel respected and able to give their best. Please note that the Finance Manager will need to have the right to work in the UK.

Essential knowledge, skills and qualities

• A part-qualified accountant or equivalent knowledge gained through relevant experience.
• Three years’ experience in a similar role, ideally in the charity sector.
• Strong ICT skills including relevant accounting software and Microsoft Office 365 (particularly Excel).
• Ability to write clear and concise board reports, with the ability to communicate complex financial information to a non-financial audience.
• An excellent eye for detail and consistency.

Desirable knowledge, skills and qualities

• Honesty and integrity.
• A working knowledge of Xero or comparable accounting software.
• Familiarity with appropriate charity accounting practices (SORP regulations).
• Autonomy and ability to work effectively under own initiative.
• Strong verbal communications skills, able to convey financial information to a non-financial audience.
• Good organizational skills.
• Ability to work well within a team and manage others effectively.
• Enthusiasm, flexibility and proactive approach.
• Commitment to ongoing personal and professional development.
• An understanding of relevant retail and/or consultancy operations.

REDRESS is recruiting a Finance Assistant to support the financial operations of the charity. We are looking for a highly motivated junior professional who will enjoy working in a busy human rights NGO with colleagues from all over the world.

REDRESS has a diverse team from different places, different backgrounds, and with different experiences. We welcome applications from people of colour, LGBTQI+ people, and disabled people, and those with lived experience of torture or ill-treatment, who are currently under-represented. Under our Equality Policy we will use positive action under the UK Equality Act 2010 to appoint from these groups if two candidates are equally qualified. We are also trying to recruit globally where UK immigration law permits it.

Who we are

REDRESS is an international human rights organisation based in London and The Hague that pursues legal claims on behalf of survivors of torture in the UK and around the world to obtain justice and reparation for violations against their human rights. We empower survivors to access justice through human rights cases against governments, civil cases against individuals, and cases where we advocate for law enforcement bodies to prosecute perpetrators under the principle of universal jurisdiction.

Our approach is strategic, so that as well as representing an individual we target the policy reasons that enabled the torture to take place, by building a campaign that uses advocacy, community engagement, and communications to influence change.

Our 2025 Strategy identifies torture related to dissent and discriminatory torture as our two thematic priorities. We also support the anti-torture movement through our solidarity programme.

REDRESS has undertaken a process of growth and modernization over the last few years. You can find information about the organization in the latest Trustees Annual Report. We currently have good reserves of nearly six months running costs, and a diverse funding base. We have grown to about 30 staff, and plan to remain at a similar size while we consolidate. We have upgraded our procedures and policies, and we are developing new commitments to improve staff development, further enhance our diversity, build our survivor-centred approach, and ensure people with lived experience are part of REDRESS.  

The Team

The finance team provides operational support for the activities of REDRESS, including management of project related finance, and the core finances of the charity.

Position Profile

REDRESS is recruiting a Finance Assistant to support our finance operations.

The Role

Based in London, the Finance Assistant will work primarily on maintaining the financial records of projects. You will work with the finance team, project staff and international partners on ensuring the finances of the project meet with Redress and donor financial requirements. You will also support the general financial administration of REDRESS.

Responsibilities

The position will contribute to the work of REDRESS as follows: 

· Day-to-day book-keeping using QuickBooks Online, including transaction processing and reconciliation of accounts. 

· Process expenses claims and expenditure requests.

· Respond to payment requests using national and international bank transfers as appropriate. 

· Assist in the preparation of interim and final multi-currency financial reports to funders. 

· Support and monitor international partner organizations by reviewing their reporting and checking transactions. 

· Provide regular insight into project fund balances. 

· Maintain cashflow management controls. 

· Assist the Head of Finance in preparing the statutory accounts. 

The position is also expected to carry out such further duties as may reasonably be required from time to time by REDRESS.

Personal Specification

This is an entry level position, and so we will consider candidates at the beginning of their career, with some relevant experience. The ideal candidate will have the following skills. 

Essential Competencies

The successful candidate will need to have the following competencies:

· A university degree relevant to the role or a qualification in finance or at least two years’ relevant experience.

· Relevant experience such as internships, volunteer roles, work experience, educational work placements, or other practical experience.

· Demonstrated experience working with an accounting database.

· Fluency in written and oral English. 

Desirable Competencies

A strong candidate will also have other desirable competencies:

· At least two years relevant work experience. 

· A qualification in accounting or finance. 

· Demonstrated proficiency in Excel and accounting database programmes. 

· Fluency in a language other than English, in particular French, Arabic or Spanish. 

Personal Attributes

To work for Redress, the candidate should have the following personal attributes: 

· Happy to work collaboratively as part of a small and energetic team with a wide range of personalities. 

· Highly efficient and organised, with an ability to multi-task, show initiative, solve problems, and take a hands-on role when necessary.

· Able to think and work strategically, creatively, and under pressure.

· Able to understand and support the aims, objectives and values of REDRESS and reflect them in all aspects of work. 

· Able to work with victims of human rights abuse with a range of specific needs. 

Terms

Reporting. The position is part of the Finance team, and will report to the Head of Finance, Sheilagh Cardosa.

Hours. This is a full-time position at 35 hours a week. Evening and weekend work may be required from time to time. REDRESS will consider a part-time role for this position.

Location. The position is based at the REDRESS office in London.

Flexible Working. REDRESS is an “in-person” organisation and we value team work. We have a flexible working policy for those with child-care responsibilities which allows them to adjust their working hours. We also allow for working from home – at the moment this policy requires staff to be in the in the office at least two days a week.

Salary. REDRESS has fixed salary scales, with annual cost of living increases, and the possibility of step increases with strong performance. This is an entry level ‘assistant’ position, and the salary is at A1 or A2 on our salary scales, depending on experience, which is £27,182 or £29,220 a year.

Duration. The contract is for a fixed-term of 12 months, but is expected to be extended, subject to funding.

Start date. The position would ideally start in October 2022.

Probation. There is a six-month probationary period. 

Pension. REDRESS offers a pension contribution of 10% of salary.

Holiday.  There are 25 days of holiday per year, in addition to UK public holidays. The office is also closed between Christmas and New Year.

Status. The candidate must have the right to live and work in the UK. Unfortunately we cannot sponsor a UK immigration process for this role.

Interview process. We expect to do two rounds of interviews. We may ask candidates to make a short presentation as part of the process, but will provide information on that nearer the time.

· First round Interviews will take place on Wednesday 14 September and will be on-line.

· Final round interview will take place on Wednesday 21 September and will be in-person at our office in London.

How to Apply

Please upload to our recruitment portal:

· A cover letter of no more than one page explaining (a) why you would like to work for REDRESS, (b) how you fulfil the personal specification for the role, and (c) how you will contribute to the diversity of REDRESS. So that we can find you, please name this document using: [family name] [personal name] Cover letter

· Your CV or resume. Please name this document using:  [family name] [personal name] Curriculum Vitae

Please also complete the anonymous Diversity Monitoring Form that you can find on our website.

We use the information from the form to tell us about the diversity of the applicant pool for each of the positions that we advertise. We keep the conclusions of the analysis for our records, and the underlying data is destroyed three months after the recruitment closes.

Deadline: Wednesday 7 September

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Finance Manager | £45,499 + Benefits | Permanent | Remote

On behalf of an important female-led charity providing vital services nationwide, we are recruiting a Finance Manager on a permanent basis. Reporting to the Head of Finance and Operations, the Finance Manager will develop a small team of 2 staff responsible for the day-to-day financial processing, management accounting and control systems.

Main Duties:

• Manage, supervise, and appraise small team of 2 staff to ensure high quality services
• Develop team by coaching, mentoring, and sharing knowledge
• Produce monthly management accounts and reconciliations
• Produce annual accounts
• Produce and take ownership of funders' reports for donors and external parties
• Support the Head of Finance with budget setting and forecasting
• Oversee the sales and purchase ledger, approve payment runs and oversee bank reconciliations
• Review monthly payroll from external bureau
• Prepare and submit VAT returns and provide VAT advise
• Complete statutory returns, Gift Aid, and legacy income administration
• Business partner with managers across the charity to help them understand budgets, financial statements, forecasting and other project work

Person Specification:

• Part or fully qualified accountant (ACCA, ACA, CIMA)
• Experience of managing a small team including development and training
• Experience in preparing monthly and annual accounts
• Excellent business partnering skills and the ability to form relationships with internal and external stakeholders
• Strong experience of Excel and ideally Xero
• SORP and Charity Commission, HMRC and VAT experience
• Women only need apply under schedule 9 (Part 1) of the Equality Act 2010.

________

As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

About us

Waterloo Community Counselling (WCC) delivers life-changing counselling support to individuals across London. In the heart of Waterloo, we offer long-term talking therapy on a reduced fee/sliding scale basis according to our clients’ income and financial circumstances. We reach adults from diverse backgrounds who have experienced loss, abuse and trauma. Our unique Multi-Ethnic Counselling Service (MECS) provides free mother-tongue counselling to migrants, refugees and asylum seekers who have survived exile, torture, human trafficking and modern slavery in 30 languages.

We are a growing, well-regarded charity with a team of 8 staff and around 100 counsellors and clinical supervisors. WCC is committed to Equality, Diversity and Inclusion and we welcome and encourage applications from people of all backgrounds.

The role

We are seeking a proactive, organised, qualified accountant to provide efficient accounting and finance support to WCC’s staff and Board of Trustees. This is a new role for our charity; up until now accounting and financial management has been carried out by a contractor. The post holder will work closely with our new Head of Operations and Development to ensure all finance aspects of the charity are effectively managed and deliver appropriate financial planning and analysis to support the charity’s development.

You will be working within a small, dedicated, supportive staff team, in a charity that encourages personal and professional development. You will be based in our Waterloo office, but the role is flexible with at least 1 day home-working possible.

Job Purpose: To provide efficient accounting and finance support to WCC’s staff and Board of Trustees. To work closely with the Head of Operations and Development to ensure that the day-to-day financial activities of WCC are effectively managed and deliver appropriate financial planning and analysis to support the charity’s development.

Main responsibilities include:

• Carrying out timely and accurate day to day accounting and reconciliation processes
• Preparing invoices for client counselling fees and supervision fees, and monitoring debtors
• Processing and posting of financial transactions onto Xero, reconciling accounts
• Advising the Head of Operations on the production of the annual Budget
• Producing monthly management accounts, commentary and analysis
• Producing draft statutory financial statements and providing information for the Independent Examiner or Auditor
• Assisting with producing budgets and financial information for funding bids and monitoring reports
• Supporting the HOD with updating WCC’s financial policies and procedures

For full details of the role, please see the attached job description and person specification

Interviews: 14th September

We are proud to be partnering with a charity who work across the UK to give opportunities to girls and young women to thrive, grow and give back to their communities. We are working together to find an outstanding Finance and Legal Administrator. This is a part time (28 hours) and a temporary role.

The Finance and Legal Administrator will be responsible for the input and monthly reconciliation of the Purchase Ledger for the organisation and will provide assistance in ensuring accurate account analysis. You will have to understand and adhere to internal financial procedures and controls for the authorisation of all invoices, expenses, payments and petty cash. You will provide information on transactions as requested by budget holders and finance staff in relation to the purchase ledger. You will assist with queries to the finance email account as required. You will be responsible to provide efficient administrative support to the Finance department including diary management, room bookings, travel arrangements, email correspondence and ensuring the smooth running of the office.

You will need to have the ability to organise own workload and achieve deadlines. You should have great communication, numeracy, IT and organisational skills. You need to have experience working as an administrator. You also need experience of operating a computerised Purchase Ledger system.

As a specialist Recruitment Practice, Prospectus is committed to building inclusive and diverse organisations, and welcome applications from all sections of the community.

In order to apply please submit your CV in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a call to brief you on the role.

We are excited to launch our search for our next Finance Manager. 

  

About Rethinking Economics International

Rethinking Economics (RE) is an international network working to build better Economics in society and the classroom. Our vision is of economies which serve people and the planet. Our purpose is to build a diverse movement of people who challenge, interrogate, and renew the practice, teaching and application of economics. 

We started as a student movement in 2012 and have since grown to become a registered charity with an eight-person staff team. Through a mixture of campaigning, events and projects, we support over 120 student groups in 30 countries around the world, who work alongside thousands of supportive members of the public.

Due to the nature of our network, the Finance Manager will be responsible for supporting our network team by making international payments to the 30 countries where we have student groups. We distribute funds to these groups for events, activities and general expenses.

What we’re looking for

We are looking for someone methodical, systematic, good at problem solving, and who has a high level of accuracy in their work. You will manage your time effectively and will work with team members in a way that is time efficient for both you and them.

You will be able to manage the day-to-day finances of the organisation through our Xero accountancy system. You will ensure payments are made promptly through our bank (Triodos) and our other platforms of payment (e.g., PayPal, Pleo virtual card system and international transfer platforms such as Wise and MoneyGram). You will also raise invoices and ensure all our payments from grant givers are paid promptly.

We also want someone who can look at our current processes to develop them, so they are more streamlined, effective and reflect good accounting practice.

In addition, we want someone who can create and interpret budgets, including the organisational budget, and manage the reporting for grant budgets.

You will be proactive and driven, with strong analytical, communication and skills as well as a desire to tackle new challenges.

You do not have to be based in the UK, but you do need to have a good understanding of UK accountancy, and what is expected for the Charity Commission with regards to the annual report and accounts. Our accounts are currently independently prepared by WYCAS, and we are not yet at te threshold for a full audit.

Diversity, Equality and Inclusion

We are committed to providing equality and fairness for all and not to discriminate on grounds of gender, marital status, racialised identity, ethnic origin, colour, nationality, national origin, disability, sexual orientation, mental health, religion or age. We encourage and celebrate the different qualities that our colleagues, and others we work with, bring to our work. And we believe that seeing things from a wide range of different perspectives helps us to resolve problems, adapt our approaches and develop as an organisation. We want to bring greater diversity to our team and we’re keen to hear what you think you’ll bring from your own background and experience (beyond your professional skills and knowledge).

Before you apply, please visit our website for the full job role, and information about the key skills and experience we are looking for in our candidates for this role.

About Internews:

Internews works to ensure access to trusted, quality news and information that empowers people to have a voice in their future and to live healthy, secure, and rewarding lives. We envision a world where everyone can communicate freely with anyone, anywhere, and exchange the news and information they need to shape their communities and the world.

For 35 years and in more than 100 countries, we have worked with our local partners to build hundreds of sustainable organizations, strengthened the capacity of thousands of media professionals, human rights activists, and information entrepreneurs, and reached millions of people with quality, local information, improving lives and building lasting change. On issues ranging from health and the environment to conflict and governance, Internews has developed approaches that harness the power of media and information to create positive change.

Internews is a charity operating internationally, with administrative centres in California, Washington DC, London, and Paris as well as regional hubs in Bangkok and Nairobi. Formed in 1982, Internews currently has offices in Africa, Asia, Europe, the Middle East, Latin America and North America.

Our commitment to a culture of belonging:

Internews is passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams, and work to support an ethic of belonging, dignity, and justice for all people. Our current team includes a mix of genders, parents and non-parents, the self-taught, and people of multiple races, nationalities, ages, sexual orientations, and socio-economic backgrounds. We are an Equal Opportunity Employer and encourage candidates of all races, genders, ages, abilities, orientations, ethnicities, and national origins to apply, and actively welcome those with alternative backgrounds and experiences.

About the Role:

Under the direction of the Senior Finance Director, the Finance Manager supervises a 4 person finance team (3 direct, 1 indirect) responsible for accounts payable and other general accounting operations. This position oversees the ongoing monitoring of transactions, analysis, and related internal controls using high-level technical accounting skills. Prepares and oversees monthly recurring processes and reports.

Logistics:

Internews has UK offices in London and Paris. The role is based in the London office with a hybrid component.

Key Responsibilities:

• Supervision of the Finance Team 
• Ensures all accounting procedures are completed timely
• Maintains confidentiality in all personnel related items. 
• Producing monthly management accounts, commentary, and analysis.
• Regular review of VAT thresholds that might trigger registration requirement
• Assisting with producing budgets, forecasts and financial information for funding and monitoring reports.
• Manages month end and year end close processes and collaborating with the Audit team during audits
• Recommends mitigation for financial and business risk situations and participates in the continuous improvement of accounting processes.
• Collaborating with the Senior Finance Director on compliance with UK legislative requirements and filings to Company house, Charity Commission and HMRC
• Other duties as assigned.
• In all duties, understanding of and demonstrate commitment to upholding the core values of Internews.

Qualification:

• Proven ability to effectively manage a team, including mentoring, task monitoring and training.
• Bachelor’s degree in Accounting, Business, or closely related field.  A member of CCAB would be preferred.
• At least 4 years accounting experience with increasingly complex responsibilities.
• Thorough knowledge of not-for-profit – Charity Sector Accounting and UK Generally Accepted Accounting Principles (GAAP), and ability to implement these principles is preferred although knowledge of international accounting standards will also be considered.
• Experience of international transactions and foreign exchange management
• Experience in the review, development, implementation of accounting processes for best practices, efficiency and standardized internal control processes.
• Technical and logistical problem-solving capabilities and ability to manage competing deadlines.
• High degree of social adaptability and sensitivity to cultural differences.
• Excellent interpersonal and oral and written communication skills.
• Proven ability to effectively mentor direct reports.
• Advance MS Office suite skills, particularly Excel.

Preferred:

• Experience in accounting procedures, training to a variety of staff skill levels.
• An Accounting degree holder or a member of CCAB
• Knowledge of ERP systems is an advantage

Closing Date: 31 August, 2022. 

This position is being offered and hired by Internews Network. Benefits will be consistent with Internews Network's offerings and will be reviewed during the hiring process. 

This position will be located in the United Kingdom and therefore a successful applicant must both be present in the UK for the duration of the assignment and obtain the Right to Work in the UK in order to commence their employment.