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Job Title: HR Manager
Reports to: Head of Finance and Operations
Line reports: None
Contract terms: Fixed term – 12 months (maternity cover), 28 hours per week
Location: 18 Stephenson Way, London NW1 2HD
About The Royal College of Ophthalmologists
The Royal College of Ophthalmologists (RCOphth) is the only professional body for medically qualified eye doctors, who specialise in the prevention, treatment and management of eye disease, including surgery.
RCOphth acts as the voice of the profession and champions excellence in the practice of ophthalmology. We work collaboratively with government, health departments, charities and eye health organisations, developing policy to influence eye care services in the UK, including workforce planning.
We provide continued guidance, education and training to maintain professional standards and promote research and science for all members and other key healthcare professionals.
Our Clinical and lay volunteers on the Trustee board, Council and committees, with the senior staff leadership team, work with all staff to develop and deliver RCOphth’s strategy. The team of 35 staff work under a hybrid working model with staff working from home or at the prestigious head office is based in Euston, London depending on business need.
The HR Manager role
The post of HR Manager is part of the Finance and Operations department, reporting to the Head of Department (who reports to the Chief Executive). This department also includes Finance, IT, Membership, and Facilities, and provides vital services and support to the College to enable it to carry out work on behalf of its members.
This challenging role requires you to provide all aspects of HR services to the College. You will be required to work at the highest levels with Senior Managers, Trustees and Officers and support line managers and front-line staff.
Main Purpose and Deliverables
The HR Manager will be the sole HR specialist at the College and will be required to provide coaching, support and challenge to line managers in the application of HR policies and procedures. The HR manager will also work with and advise the College’s Remuneration Committee and staff and is responsible for developing, implementing and monitoring effective HR strategy, policy and practice, and related procedures and systems.
Main Areas of Work and Responsibility
• Develop and implement HR strategies and initiatives aligned with the overall College strategy, including the development of recruitment and retention strategies to meet mid to long term people requirements
• Implement and manage KPIs for key people processes and generate reports and data to quantify performance and skills
• Develop and implement robust HR policies and procedures and monitor HR systems and procedures across the College that reflect legislative and best practice requirements.
• Work collaboratively with senior managers and other colleagues, assess training needs and implement learning and development programmes
• Review all HR documents to ensure that they are of good quality and are compliant with employment legislation, including GDPR
• Act as the internal HR adviser to the SMT and governance levels of the organisation, including the Remuneration Committee
• Advise, coach and empower managers to build and develop engaged and effective teams
• Drive organisational change by understanding business needs and influencing managers to implement positive practice
• Be the trusted advisor to colleagues proactively providing HR guidance and support
• Advise managers, staff and trustees on HR policies, processes, employment legislation and relevant updates
• Manage informal and formal employee relations including dispute resolutions, disciplinary matters, grievances, absence, family leave, retirement and redundancy
• Maintain strong relationships with recruiters and other stakeholders
• Manage the recruitment process by assisting hiring managers to develop suitable job descriptions, preparing job adverts, liaising with recruitment agencies, checking application forms, shortlisting, arranging and attending interviews (where necessary)
• Liaise with the Finance and Payroll Co-ordinator (who manages the payroll and pension scheme)
• Work with the Remuneration Committee and SMT on reward strategy, policy and practice, budgets and reviews. Provide professional support to job evaluation and grading
• Nurture a positive working environment, including identification and establishment of employee engagement opportunities
Administration and information resources
• As the sole HR practitioner, undertake all areas of HR administration and maintenance of employee records, including managing the paperless HR system.
• Streamline and administer employee-related paperwork, such as employment contracts, new starter packs, or formal notices of termination.
• Review and refresh all HR information resources, including staff and manager communications and information resources on HR policies, practice and processes
• Administer the Remuneration Committee – set meetings, take minutes etc.
Key Working Relationships
• College staff – providing advice sharing information, working collaboratively, handling complex employee relations issues Trustees and senior management team – providing strategic advice and guidance in relation to HR, employee relations, and employment legislation
• Suppliers – negotiating with training providers, HR consultants, recruiters
• Other Royal Colleges – networking, collaborating on joint projects
Scope and Accountability
- Monitoring spend on HR specific activities – budget c£90,000 + recruitment costs
- Shared responsibility for reward budget (with SMT and Remuneration Committee)
- Responsibility for managing the data in the new HR system and all HR related information and personnel records
Legal, regulatory and compliance responsibility:
- Responsibility for ensuring organisational compliance with employment legislation
- Compliance with health and safety procedures, including prompt reporting of any defects, risks or potential hazards.
- Compliance with the organisation’s data protection and privacy policies.
Essential (E) Desirable (D)
Knowledge, Qualifications and Experience
CIPD qualified – ideally MCIPD or FCIPD. E
Working knowledge of relevant employment and equalities legislation and their implications for organisational policy and practice. E
Experience in advising and managing grievance and disciplinary investigations. E
Experience working as an HR generalist. E
Knowledge of best practice in specific HR areas – recruitment and selection, absence management, performance management (including capability). E
Experience in advising managers on all aspects of people and performance management issues. E
Good all-round IT skills, including Microsoft Office applications, as well as HR database systems. E
Knowledge of pay, grading and remuneration matters. D
Experience in organisational development and change management. E
Skills and Abilities
Excellent verbal and written communication skills, including policy and procedure drafting, engagement and information/reporting documents. E
Ability to build positive relationships at all levels of the organisation. E
Ability to plan and prioritise a complex and varied workload and to multi-task. E
Methodical, pragmatic and flexible approach to problem solving. E
Ability to manage difficult situations and relationships and work with those involved to devise solutions. E
Excellent organisation and administration skills, attention to detail. E
Personal Qualities (Attributes)
Have a positive, ‘can-do’ attitude. E
A high degree of emotional intelligence, self-awareness and a commitment to their personal and professional development. E
Commitment to equality and diversity and understanding of how this applies to own area of work. E
Operate in an honest and trustworthy way, with discretion and tact. E
Committed to own continuing professional development. E
The client requests no contact from agencies or media sales.
This is an exciting opportunity to join a supportive team in a growing Anglican church in the heart of London. We have a vacancy for an Office Administrator who will play an important role in the functioning of the church.
About St George the Martyr Church, Holborn
St George's is a vibrant, growing Church of England church operating under the Diocese of London. Our church seeks to see Jesus known and to serve the local and international neighbours - reaching out with God's love. Practically, we implement this through our Sunday and midweek service, through community activies and reaching out offering pastoral care and support.
About the position
The Office Administrator is a key member of the St George’s team, ensuring that the office and finances are administered efficiently and effectively for the delivery of the vision and functions of the church. This position would suit someone with a genuine meaningful faith, who is passionate for Jesus and to see the church function well, as well as being diligent and conscientious in their work and is a capable administrator. Additionally, this person will be able to contribute to the vision of the church beyond administration through team engagement and joining our prayer meetings and church services.
The role involves principally dealing with the accounts, but with an element of more general administration as well. Some of the main responsibilities are listed below:
- Administrate Xero so the accounts accurately reflect how money is spent and received.
- Handle monies into and out of the accounts; raise invoices and pay bills.
- Liaise with suppliers and negotiate new contracts when needed.
- Manage general paperwork and supplies
- Administrate venue booking
- Respond to enquiries
- Join and help build our church community
- Contribute to making the church an even more welcome place for people to attend
- Share ideas with the team to help fulfil the vision
We are looking for someone who has a genuine passion for Jesus, administration and local church. The postholder will be someone with experience of financial administration, a keen eye for detail and excellent communication skills. Ideally, we would love someone with experience of working in a church setting or previous charity sector experience. As the postholder will also have the opportunity to input into the wider vision of the church, we'd love you to come with fresh ideas, enthusiasim and excitement for the church's vision. As we are a small team, a flexible attitude is essential.
The postholder will be entitled to 20 days pro rata annual leave per annum.
There is an occupational requirement that the postholder is a Christian under Part 1 of Schedule 9 of the Equality Act 2010.
We will only consider candidates that include a cover letter demonstrating their experience that is relevant to the post.
The client requests no contact from agencies or media sales.
We are looking for a HR Systems & Payroll Manager to manage our HR Information Systems, create and produce HR Management Information to inform organisational decision making, and oversee our Payroll process.
Battersea is here for every dog and cat and has been since 1860. We are a leading animal welfare charity and over the last 160 years we’ve grown from one home in London to three rescuing and rehoming centres across the South East. With c500 staff and 1000 volunteers, we have cared for over three million vulnerable animals We also campaign tirelessly to make things better for dogs and cats; sharing our expertise and educating the public and policymakers about responsible pet ownership. Join us and make a difference for every dog and cat.
Our Human Resources Team
Battersea’s Human Resources department provides expert advice, guidance and support through partnership with managers, teams and people across the organisation. Battersea is way ahead of the sector when it comes to employee engagement – and our department works hard to keep us there. Our work involves everything from pay and benefits to providing learning and development solutions that support other departments achieve their strategic objectives. We do this to attract, retain and develop our people to be the best they can be, so we can be here for more dogs and cats.
Core HR team
Within the Human Resources department sits the core HR team and the L&D Team. Providing strategic and operational advice on all HR topics and developing/operating good practice policies procedures and processes, we enable our people to help every dog and cat.
What we can offer you
Our dedicated people mean that we can be here for every dog and cat. Whether you are sharing an office with our dogs or directly caring for our cats, our animals show their appreciation every day. There is no better reward than seeing the difference you make to the lives of our dogs and cats first-hand; although we also provide a wide range of employee benefits, including:
- 28 days of annual leave (plus 8 days paid public holidays) per year
- Generous pension contributions – up to 10% employer contribution
- Free healthcare cash plan, where you can claim for a range of treatment including dental (£100), optical (£100), physiotherapy, chiropody and acupuncture (£325) every year
- Annual interest-free season ticket loans
- Discounted gym memberships and cycle to work schemes
- Life insurance
During the recent Coronavirus restrictions, our animal-facing staff have continued to work on site and our office based staff have been working from home. We are currently piloting a hybrid working model for our office-based staff to split their time between site based and home working. We believe this will support office-based staff to maintain the benefits of home working, while allowing for collaboration and interaction with our animal-facing staff and maintaining a connection to our cause.
As this role is office-based, you’ll be expected to work in our Battersea office for a minimum of 50% of your working week.
So, if you are passionate about dogs, cats and about our work, then we’d like to hear from you.
We are committed to providing equality of opportunity and valuing diversity for all current and prospective staff, volunteers and Trustees. We aim to ensure that this commitment, reinforced by our values, is embedded in our day-to-day working practices and our work together. We would particularly welcome applications from black and minority ethnic and disabled candidates, who are currently under-represented at Battersea.
Closing date: Sunday 05 June 2022
Interview date(s): Thursday 16 June 2022
For full details, please download our recruitment pack. To apply, click the button below. All applications must be submitted before the closing date advertised; we reserve the right to close the vacancy early if a high volume of applications is received.
This is an exciting opportunity for an experienced Finance & HR professional with expertise in managing charity finances to take responsibility for the charity’s financial controls and human resources processes. This position suits a motivated and experienced individual who is a team player, passionate about our mission, willing to take on responsibility quickly and who can work closely with the Chief Executive, Programmes and Fundraising teams, with the potential to manage junior staff in future, to ensure the charity operates smoothly through a period of significant growth.
About Action for Conservation
We are at a critical moment in our earth’s history, and it’s never been more important to empower every young person to fight for their future and the future of the planet. Action for Conservation is an innovative young charity using pioneering approaches to inspire the next generation of environmental leaders. We work with young people from diverse backgrounds to build a youth movement committed to the earth.
Our commitment to diversity
Diversity is one of our core values as an organisation and we are committed to creating an inclusive working environment where diversity is valued and there is equality of opportunity. We also recognise that the climate and ecological crisis disproportionately impacts minority and/or marginalised communities – yet these voices are largely underrepresented in the sector. Currently, the environmental sector is the second least diverse of all UK workforces, with only 3.1% of people employed from Black Asian and Minority Ethnic backgrounds (compared to 19.9% of the general workforce). If the environmental movement is to succeed in creating a greener future that supports our whole society, we need diverse voices at the heart of our work. We therefore encourage applicants from people currently underrepresented in the environmental movement to apply.
Why work with us?
You’ll be joining a young, mission-driven team who truly love what they do. Working with young people is always rewarding, sometimes challenging and never boring, and you’ll get to experience first-hand the positive impact that your work has. It goes without saying that we work hard, but we also maintain a positive work-life balance and spend lots of time outdoors. Some of the benefits of working at Action for Conservation include:
- 33 days annual leave including public holidays plus one additional day for each year served plus 4 paid annual volunteer days.
Quarterly team ‘action days’ & away weekends in the great outdoors.
Access to flexible working.
A workplace pension.
A bespoke personal and professional development plan, co-developed with you and your line manager, to identify and progress your training, development and career aims.
The opportunity to grow into the role, learn and develop on the job, and hopefully progress within the team as opportunities arise.
A robust on the job training package tailored to your role.
Opportunities to share your voice and shape the direction of our work, ensuring that our content is relevant and reflective of your interests and the issues facing your community.
Leadership and Management:
Lead the ongoing development and delivery of all AFC’s financial procedures nationally and across priority regions.
Provide management and support to any freelance or more junior staff, as and when necessary, ensuring they deliver on all of their role responsibilities through the development of a positive coaching relationship.
Demonstrate best practice in financial management and control to the wider team to ensure adherence to the organisation’s financial procedures.
Contribute to the overall strategic development of AFC’s programmes and ensure compliance with the aims and objectives of the organisation.
Monitor day-to-day financial operations, including expense claims, payments, invoices, direct debits and reconciling expenditure, carried out with the support of the Finance & Administration Coordinator.
Manage financial administration for grant or donor funded projects and ensure reporting and audit requirements are met.
Prepare annual budgets, monthly financial reports and management accounts for quarterly trustee meetings.
Conduct and maintain longer-term financial forecasts in line with the charity’s Fundraising Strategy, with the support of the Chief Executive and Fundraising Manager.
Establish, streamline and maintain financial policies and procedures.
Maintain and manage relationships with our external accountants and support the Chief Executive with producing annual accounts and submitting returns to the Charity Commission.
Support the Programme Team in the allocation and monitoring of programme budgets.
Support Senior Management to deliver on a successful hiring strategy and ensure the organisation is able to deliver on its objectives and grow sustainably.
Administer all aspects of staff employment contracts, pension notices, and annual leave allocations using AFC’s financial software.
Manage day-today HR processes and administration, including acting as first point of contact for staff making general HR or policy enquiries.
Coordinate the full employee life cycle including the administration of recruitment, onboarding, performance management and exit interviews.
Oversee the administration of employee records including checking of employee work references and DBS checks. Ensure that employee records are accurate, up-to-date, and managed within the requirements of the Data Protection Act.
Administer all other contracts and renewals (eg. insurance, office contracts, business rates and software licences) and carry out such other duties as deemed appropriate and may be reasonably required by the Chief Executive.
Support the Chief Executive to draft policies and procedures which create and maintain a consistent work culture, relating to staff, volunteers, trustees, beneficiaries and all members of the charity.
About you and your skills and experience
The successful candidate will have several years of financial management expertise, be confident and resilient with strong people management potential and an aptitude for supporting and developing others. They will be efficient, systems oriented and have strong problem-solving and decision-making skills.
Ability to work and travel flexibly
Positive, professional and pragmatic approach
Self-motivated and self-disciplined, able to prioritise own workload and deliver to deadlines
Good organisational skills and ability to work across a number of tasks and work areas
A strategic thinker who is able to project forward and decide on a reasonable course of action to achieve a particular goal
Ability to work under pressure and cope effectively and/or support others to cope effectively with difficult and stressful situations
Enthusiastic 'can do’ attitude to provide positive, proactive and influential leadership to shape the organisational culture in a changing environment
Knowledge & Experience
Financial management expertise, demonstrated through professional qualifications and/or several years experience in similar roles
Experience using Xero or similar software
Excellent IT skills and highly proficient in Office applications
General office management skills and strong attention to detail
Other Key Competencies
Good time management and organisational skills
Excellent interpersonal, communication and presentation skills
Confidence, enthusiasm and initiative
A degree or equivalent work experience
Willingness to learn and to take on lots of responsibility quickly
Awareness of environmental issues and a commitment to the values of the charity
Work location: From the charity’s London or Bristol office, from home and from other business or charity premises as necessary
Line management: Chief Executive Officer
Start date: As soon as possible
Contract: Full-time/Part-time, Permanent
Salary: £33,000 - £37,000
Expected travel: Occasional national and regional travel is expected
Benefits: 25 days annual leave, in addition to public or national holidays, access to flexible working, a workplace pension and numerous development opportunities outlined in the ‘Why work with us’ section
The client requests no contact from agencies or media sales.
The HR and Finance Co-ordinator will sit at the heart of our Operations Team, reporting to the Operations Manager and playing a crucial function in ensuring the efficient day to day management of the organisation’s finances and HR functions.
For the finance component of the role, you will use our accountancy software (Quickbooks) and our own internal financial spreadsheets to manage the day to day administration of our finances, including recording and tracking the income expected from funders, processing invoices and payments and producing monthly reconciliations for our Operations Manager and Co-CEOs. You will also work with our teams to ensure compliance with our financial policies, process petty cash and expenses and work with our external accountants each year to provide the information needed for our accounts.
To help High Trees manage our HR functions, you will work with our Operations Team to induct new staff members, coordinate staff CPD training, support notetaking at HR meetings and work with the teams to ensure compliance with our HR policies, procedures and HR paperwork. You will use our online portals to record staff data, manage online HR functions and train new staff in its use. You will also work with the teams on the recruitment of new staff including organising interviews and collecting references.
You do not need to have specifically used Quickbooks before, but will have at least two years experience using some form of accountancy software or finance system, and be proficient in managing financial admin using excel. You will be a highly organised administrator, be methodical in your approach and be a good and clear communicator. You will have the skills necessary to balance the various functions of the role and will be enthusiastic about working with a charity to improve their systems and processes.
About High Trees
High Trees was born of the local community 23 years ago, through collective community action to save the old library based in Tulse Hill, turning it into a Community Development Trust. Today, High Trees has grown significantly and is a well-regarded and trusted community anchor in Lambeth, delivering and leading on a range of integrated services to connect people and communities to strengthen skills and build stronger voices. We provide support in 5 integrated services:
- Community Education & Training
- Community Action
- Employment & Welfare Advice
- Children, Young People & Families
- Partnerships & Development
Head to our website to find out more about the work we do and apply.
A vital member of the TASO team, the Office Administrator is responsible for ensuring a highly professional and welcoming environment for stakeholders and staff at TASO. Making sure things are done in the most efficient and friendly way is the key priority for this role. They will be organised and comfortable working in a busy environment with competing demands on their time.
The Office Administrator is TASO’s organiser. Reporting to the Head of Operations they provides support on key functions of the organisation such as finance, HR, governance and events.They lead on organising TASO Board and Committee meetings, including minuting. They ensure team meetings are diarised, help coordinate team days and assist in the delivery of TASO events. In addition, they will provide general administrative support to the team, including diary management for the Director. We are a small team of around 10 people and the candidate will be at the heart of the organisation’s values-based culture and effective delivery.
The Office Administrator will provide financial administration such as receiving invoices, uploading them on to our bookkeeping system and reconciling. They will also fill and process the team’s expenses.
As expected with this type of role, they will be required to maintain robust records and assist with matters of GDPR compliance, health and safety and a variety of other administrative activities as and when required.
We are committed to finding the right candidate for this role and welcome applications from people who have the relevant skills, attitude and experience gained from any sector and are at any point in their career. We are offering this role on a three day a week basis and can be flexible as to how those hours are split over the working week.
Salary: £28k - £30k (pro rata)
Location: London with home working
Hours: PT 3 days a week (21 hours per week)
Holidays: 27 days plus public/bank holidays,
Pension: Employer contribution: 8%.
TASO is a learning organisation which is committed to promoting and enabling our team in their training and development.
This role reports to the Head of Operations
Deadline for applications: Monday 6th June 2022 at 9am
Interviews will take place on W/C 13th June 2022
Candidates must have the right to work in the UK.
The client requests no contact from agencies or media sales.
The overall purpose of the role is to be a valued and effective member of the Finance Team. Responsible for processing and recording all income including donations and subscription fees.
We are looking for someone with a passion for detail, and an understanding of finance administration.
Salary: £22,000 pro-rata per year
Hours: 20 hours a week
Contract: Permanent, starting as soon as possible
Location: Hybrid (50/50 between home and Urban Saints Support Centre, Kestin House, Crescent Road, Luton)
When joining Urban Saints, you’ll enjoy benefits including:
- 25 days holiday (pro-rata) plus bank holidays (pro-rata)
- Pension scheme – For eligible workers, we contribute 6% of gross salary to the Urban Saints pension scheme.
- Life assurance – you will receive life assurance cover to the value of four times your annual pensionable salary.
- Flexible working – we offer flexible working arrangements to optimise work/life balance.
- Volunteering days – you will have an opportunity to volunteer for one of our events or a similar charity of choice for up to eight days (pro-rata).
Given that the organisation is seeking to live out a Biblical lifestyle, all applicants must be committed to the aims, ethos and values of Urban Saints.
We highly value a diverse and inclusive team and are committed to an equitable work environment where every person is set up to thrive. Having a diverse workforce allows us to benefit from a variety of perspectives and give us strength in the work that we do. We encourage all qualified candidates to apply.
For further information and to apply, please visit our website.
The closing date for applications is 5th June 2022. Interviews will be held on 15th June 2022.
Eligibility to work in the UK
Urban Saints is unable to employ anyone who does not have the legal right to remain and work in the UK
*No agencies, please.
The client requests no contact from agencies or media sales.
An exciting opportunity for a stand-alone HR Manager within a Christian charity. This person will support the Leadership Team in providing high-quality HR services and support to line managers. The post holder will determine the priorities of their own work, ensuring the work is completed within the boundaries agreed with the Director for People and Culture.
The HR Manager will have strong knowledge and experience as a HR generalist at a managerial level. Please see the job description for full details.
The client requests no contact from agencies or media sales.
Plantlife International is the only UK charity dedicated to conserving wild flowers, plants and fungi in their natural habitats and helping people enjoy and learn about them.
We are looking for an enthusiastic, diligent HR Administrator to join our friendly, motivated and dedicated team.
The role will form part of our small Finance and Operations team, supporting the HR Manager in providing a high quality, efficient HR administrative service to the organisation and helping to develop Plantlife as a great place to work. The main focus will be recruitment and training administration, but the successful candidate can expect to be involved with providing administrative support to ongoing HR project work and the development of our HR systems and tools.
We are looking for someone with a passion for working in HR who is proactive and enthusiastic. You must have a friendly manner and be confident in developing relationships at all levels of the organisation. This is a great opportunity for either an experienced administrator who enjoys a varied role and would like to play a part in contributing to Plantlife’s great work and the development of an HR function, or for a someone who is looking to develop their career in HR.
We offer a friendly, flexible and supportive working environment with great benefits and opportunities to develop.
Please send a completed application form and brief cover letter explaining why you would be great for the job.
The client requests no contact from agencies or media sales.
Are you an experienced administrator looking to support a busy Payroll and Benefits teams?
Could you support a workforce of 4000+ and handle payroll queries and processes for the organisation?
If so, you could be the Payroll Administrator we are looking for!
About the role
As a Payroll Administrator you’ll deliver a first class, timely and accurate payroll service for our employees and will form an integral part of our Payroll and HR teams.
You’ll work with the HR team in ensuring a high level of customer service to the organisation on all aspects of our payroll provision and will process starters, leavers and contract changes to ensure that these are accurately recorded on our payroll systems.
This is a 6-month fixed term contract.
This is a dual location role, with your working time split between your home and our offices in Claygate, Surrey, approximately once a week. This will allow us to unlock our best work for our cause, blending the best of home and office working.
Here at the BHF we understand that you might need a little help balancing your work and home life. Many of our people work flexibly in many different ways. Please feel free to talk to us about the flexibility you may need; we’re happy to explore what’s possible for you and the role.
With excellent IT skills (MS Outlook, Word, Excel), experience of Workday would be a huge benefit, you’ll have experience of using VLOOKUP’s, Pivot tables and analysing data.
You’ll have up-to-date knowledge of Payroll and Employment legislation, as well as working knowledge of RTI and Auto Enrolment. Where a formal payroll qualification is not held, you’ll have a proven track record of payroll administration in an in-house managed payroll setting.
To be successful in this role you will have the following skills and experience:
• Proven experience processing payroll from data input through to processing the final pay run
• Effective administration experience
• Experience of running period and year end processes
• Experience of analysing and reporting of payroll data
You’ll have excellent attention to detail and a high level of accuracy coupled with the ability to meet deadlines and will be results orientated, able to take the initiative and ownership to get the job done.
A team player you’ll be able to share information and will have good communication skills, both verbal and written able to confidently deal with a wide variety of payroll queries from across the organisation. You’ll have a clear and logical way of thinking with excellent organisational skills.
Our work is fundamental to the health of the nation with an impact globally – so we require a world-class Payroll and Benefits function. If you have the skills and experience we’re looking for, and you want to roll up your sleeves and fight for every heartbeat, then we want to hear from you.
Every single one of us is vulnerable to the heartbreak caused by heart and circulatory diseases – they are the world’s biggest killers. But the research we fund represents hope. And nothing matters more than finding cures and treatments that give us more time with the people we love.
We celebrate diversity and make inclusion part of what we do every day. Diversity and Inclusion forms a main pillar in our People Experience Strategy. Our aim is for all of our colleagues and volunteers to bring their true self to work, so we can continue to fund life saving research.
What can we offer you
Our Career Academy provides you with support, inspiration, and opportunities to help you unlock your full potential. We have a strong culture of internal progression and will actively support you to develop your career within the HR team and the wider organisation.
Our generous staff benefits include:
• 30 days annual leave plus bank holidays
• Private medical insurance
• Dental health cover
• Contribution towards gym membership
• Pension with employer contribution up to 10%
• Life assurance
To find out more about benefits available at the BHF please download our benefits document at the bottom of this page.
Please note interviews will be held over Microsoft Teams.
Our partner is an award winning UK based charity, which is promoting different solutions to the issues facing international aid and the WASH sector including standalone social impact businesses and programmes to improve hygiene, sanitation and nutrition for under-fives; designed to increase resilience and self-reliance and improve the lives and life chances of farmers, families, women, girls and young children.
We are recruiting a Head of Finance and Governance to support Chief Executive and provide strategic management and operational oversight of finance, HR and business support functions and to ensure that everything is done in the most financially effective manner and in compliance with all statutory and regulatory requirements. The incumbent will be supported by qualified accountants in the UK and overseas and their local teams.
This is a part-time role, which would suit an experienced accountant/company secretary, seeking to work flexibly. The 2/3 days we anticipate this role requiring could be spread over 5 days, if the incumbent found this more convenient and all the requirements of the role can be met.
- You will be the ultimate responsible person for all of the charity’s external and statutory financial reporting, including reports to funders, trustees and regulatory bodies, though the bulk of this work will be delivered by the finance teams in the UK and Africa.
- You will provide strategic budgetary and financial management support to the Chief Executive in London and the Managing and Finance Directors overseas, assisting them to develop compelling bids for fundraising and inward social investment and will liaise, if necessary, with the financial managers/reviewers of any potential funders/investors.
- You will provide advice and guidance on HR, contractual, corporate and statutory matters to the senior team in the UK and overseas, consulting/liaising if necessary with our lawyers, auditors, and other service providers in both countries.
KEY AREAS OF RESPONSIBILITY
1.1. Financial strategy
Supporting the development of financial strategies under a variety of scenarios for internal management, trustee discussion and presentation to potential funders/investors.
Leading on financial discussions with trustees and prospective funders/investors.
Developing the financial competence and confidence of PA/BW’s senior teams.
1.2 Financial oversight
Ensuring that monthly management reporting, budgeting and forecasting is accurate and timely and supporting the needs of management, trustees, project managers, funders and donors.
Reviewing the annual budget proposals raising issues, challenging assumptions and, ultimately, agreeing same with the local teams.
Reviewing the monthly financial returns submitted/presented by the finance teams querying anomalies and overspends and agreeing/requiring actions to be taken.
Updating the rolling forecasts of income and expenditure (reflecting actuals to date), monitoring the bank positions and using this to approve or reject requests for ongoing or exceptional expenditure.
1.3 Financial management
Maintaining up to date Financial and HR Policy and Procedures Manuals and responding to requests for variations thereto or divergence therefrom.
Being the principal signatory and authorised administrator for all UK bank accounts and approving changes to the mandate for bank accounts overseas.
Approving and signing off all cash transfers
2. Programme support
2.1 Programme budgeting
Preparing, discussing, reviewing and agreeing the financial budgets for individual projects and/or generic programmes.
Assisting the teams with costing, pricing, taxing and other financial sales related issues.
2.2 Programme reporting
Maintaining cumulative records of expenditure by funder and overseeing the preparation of funder reports and audit completion statements confirming the full dispersal of funds.
Submitting financial claims to statutory funders as and when required.
3. Corporate obligations
3.1 Statutory reporting
Being the principal point of contact between the external auditors the Treasurer and the board.
Agreeing the annual audit timetable and priority audit areas with the external auditors
Reviewing the draft statutory accounts produced by the local finance teams, agreeing the split between restricted and unrestricted programmes, calculating carried forward balances and agreeing same with auditors.
Confirming the appropriate use of restricted income, writing the trustees’ annual review, securing an unqualified audit report, responding to the annual audit letter, convening and managing the AGM.
Reviewing and signing off all statutory filings and ensuring compliance with all regulatory restrictions and statutory obligations.
3.2 HR and legal
Ensuring compliance with all legal, statutory and regulatory requirements in the UK and all other countries of operations.
3.3 Trustee management
Preparation of board papers and management of board meetings.
PERSON SPECIFICATION (Desirable)
Educated to degree level or equivalent
Relevant financial, HR and legal experience and qualifications
Familiarity with complex donor reporting and of managing restricted/unrestricted funding
Experience of working in an international and highly regulated environment
Awareness of investor relations in a social investment and entrepreneurial context
Understanding of managing business support systems, including ICT and procurement
A thorough knowledge of HR systems and processes
An understanding of staff management and a willingness to support staff development
Experience of managing organisational development and systemic change
Excellent written and oral communications skills
RTW in the UK essential
Veganuary is the non-profit that encourages people to go vegan for the month of January - and beyond. We focus on changing consumer behaviours and attitudes, while providing lots of information and practical support - to make the transition to veganism as easy and enjoyable as possible.
We also work with businesses to drive up vegan food provisions in shops and restaurants and have made veganism more visible and accessible through our work with national and international media.
What we do
- Our Aim: A world without animal farms and slaughterhouses. A world where food production does not decimate forests, pollute rivers and oceans, exacerbate climate change and drive wild animal populations to extinction.
- Our Mission: To inspire and support people to try vegan, drive corporate change, and create a global mass movement, championing compassionate food choices with the aim of ending animal farming, protecting the planet, and improving human health.
We work toward our lofty ambitions by following a simple, 3-step plan:
- Encouraging and supporting millions of people to try veganism.
- Creating the necessary media and social media buzz to raise awareness of the topic and the benefits of a vegan lifestyle.
- Encouraging companies to promote and launch more delicious vegan options to increase the quality, availability and visibility of vegan food.
How we do it
You’ll have no doubt seen our public campaigns for Veganuary, you may even have tried it yourself. We’re incredibly proud of the global movement we’ve built, and it continues to grow year-on-year.
The part of work you might be a little less familiar with is our work in influencing businesses. The more businesses speak positively about veganism and launch new vegan products, the better the availability, visibility and quality of vegan products becomes, making it easier and tastier to try vegan. This is inspiring more people to choose plant-based options and stick with it long term.
Amongst many others, we are incredibly proud to have worked with the following companies to increase their vegan offering:
What we’re looking for
As we head into the next phase of our strategy, we are looking for a talented Head of Operations and Finance who can help us build a robust, sustainable organisation. You will help us to shore up our gains to date and capitalise on the increasing number of growth opportunities coming our way.
This is a reimagining of an existing role and represents an investment in the charity’s future. We are looking for someone who can work closely with the board and executive to devise and implement business plans that are robust enough to accommodate our rapid growth and flexible enough to take advantage of new opportunities.
You will lead on financial management, supervise and optimise the organisation’s operations in the UK, and support our growing international team in operational matters.
Playing a pivotal part in the Senior Management Team, you will be responsible for ensuring that Veganuary’s day-to-day operations - including governance, administration, HR, finance, legal and IT remain compliant, responsive and efficient.
We don’t believe in prescriptive person specifications, as they limit the diversity of experience on our teams. We have just three questions of you, before you apply:
- Are you a qualified finance professional with significant experience of overseeing finance functions in UK charities?
- Are you a skilled strategic thinker with a proactive approach to solving problems?
- Do you enjoy building efficient structures and processes that limit bureaucracy and drive growth?
If you like what you’ve read, and your answer to all three questions above is “yes”, I recommend that you read the application pack by following the link below and consider getting in touch to discuss the role in more detail.
Position: Research Administrator
Type: Full-time (35 hours per week)
Contract: 6 months fixed term contract
Location: Office-based in one of our national offices with flexibility to work remotely (occasional requirement to visit our London office)
Salary: £26,791 - £30,699 per annum plus excellent benefits
Salary Band: Band D1
At the MS Society, we make sure people living with MS are at the centre of everything we do. And it’s this commitment that unites us across the UK.
Our work is based on the hopes and aspirations of our MS community. Together we campaign at all levels, fund ground-breaking research and provide award winning support and information.
Our people are our greatest asset and the key to our success. We offer a vibrant, progressive environment where you will make a difference.
About this job
We’re looking for a motivated individual to support our Research team in delivering a high-quality and relevant research programme that involves people affected by MS.
Please note this is a 6 months fixed term contract.
This role involves supporting our research strategy by providing administrative support to allow the smooth running of various activities within the team, including those associated with grant funding, volunteer management and meeting coordination.
This is a fantastic opportunity to develop experience in the wide range of activities carried out by our research team. You’ll be joining a supportive and friendly team at an exciting time as we launch a multi-million pound clinical trials platform.
We have an exciting and ambitious organisational and research strategy, based on what people affected by MS have told us is important to them. Providing us with a clear and determined focus.
We have big aspirations and we need brilliant people to help us achieve our ambitious goals.
Our ultimate goal is to find a cure, but until then, we will do all that we can to enable people with MS to live life, knowing that they do not have to face MS alone.
We offer 35 days annual leave (pro rata for part time employees) including bank holidays.
We have a range of employee benefits including (but not limited to):
- Flexible and smart working (with the opportunity to work remotely and find a smart working pattern that suits both you and us)
- Opportunity to buy and sell annual leave
- Enhanced family friendly, disability and carer’s leave
- Discounted season ticket loan/pension scheme/Cycle to work scheme/Interest-free emergency loans
The MS Society is in the midst of an exciting, transformational, period which builds on our great history and will drive us towards achieving our mission and vision as we embark on our Every MS Story strategy.
Right to work in the UK
The successful candidate must have the right to work in the UK. If we do offer you employment, you’ll be required to provide documentation to show that you’re eligible to be employed in the UK before starting employment.
The full list of UK visas and permits that grant you the right to work in the UK can be found on the UK government website. We currently don’t have a Sponsor Licence agreement with the Home Office and will not be in a position to support you with any visa applications you may make.
Closing date: 9am on Monday 6 June 2022
PLEASE PRESS THE 'HOW TO APPLY' BUTTON FOR MORE INFORMATION.
We’d be grateful if you could complete the attached equality and diversity monitoring form and submit it with your application.
We’re a Disability Confident Employer. We’re committed to promoting equality and diversity. We particularly welcome applications from people with disabilities and/or from ethnic minority backgrounds, where we’re looking to build stronger and better representation among our staff.
As part of our commitment to equality, diversity and inclusion, the HR team will anonymise your CV and supporting statement before forwarding to the shortlisting panel.
No agencies please.
Reports to: Director of Finance and Operations and Portfolio Director
Salary: £28,000 per annum
Working hours: Full time (37.5 hours per week) (we are happy to consider requests for part time hours)
Location: Central London (currently trialling hybrid working - at least two core days per week in Impetus office)
Start date: July/August
- As stated above this is a varied cross-team role, with a particular focus on supporting our Investment Team, alongside the wider administrative needs of the organisation.
- Managing the Investment team diary, organising key internal and external meetings and workshops, travel arrangements, agendas and papers, sending and tracking meeting actions
- Maintaining contacts and correspondence with new and existing charities in the portfolio
- Proofreading and editing Investment team materials (making sure materials are in keeping with our brand)
- Ensuring organisational time tracking completion and analysis
- Ensuring clear and effective use of our file management systems, particularly for the investment team, identifying areas for improvement and implementing changes with relevant staff.
- Helping to create and maintain a professional office environment for staff, liaising with contractors and landlord regarding building issues
- Assisting with the set-up of IT equipment to facilitate effective hybrid working (laptops, video calls, speakers, Zoom and Teams meetings)
- Assisting staff with simple office equipment and IT queries, keeping accurate and appropriate records of actions, escalating issues when necessary.
- Monitoring and maintaining office supplies including stationery and refreshments, liaising with suppliers where required
- Supporting HR and teams with recruitment and induction of new staff;
- Assisting the Senior Management Team (SMT) and the Executive Assistant with organising and coordinating staff activities, training, team and organisational away days
- Supporting HR and teams with the recruitment and induction of new staff: processing applications, arranging interviews, refreshing induction materials and setting up induction meetings
- Dealing with general telephone and email enquiries in a timely and efficient manner, redirecting or taking messages as appropriate
- Helping to identify and implement improvements to team and organisation IT and administration systems.
- Other administrative tasks and duties as required by the wider organisation
- Proven experience of working in an administrative role Excellent and demonstrable organisational and administrative skills; with the ability to work under pressure to prioritise a busy and varied workload and meet multiple deadlines
- Ability to work with minimal supervision with a pro-active, positive approach and high level of initiative to analyse problems and identify solutions
- A continual focus on improving service to customers, both internal and external
- Excellent written communication skills Excellent verbal communication skills; with the ability to deal with people at all levels, internally and externally, in a confident, assertive and professional manner
- Ability to work collaboratively as part of team, demonstrated the ability to be flexible and adapt to changing situations
- Excellent IT skills, including experience of using Microsoft Office; in particular Word, Excel, PowerPoint and Teams and the ability to use a range of applications including Salesforce, Zoom
- Meticulous attention to detail and a high level of accuracy, with experience of setting up and maintaining administrative records and systems
- A commitment to Impetus’ mission
- A commitment to equality, diversity and inclusion
Our commitment to equality, diversity and inclusion
We believe that a diverse workforce leads to an organisation that is more open, creative and gets better results.
We want our team at Impetus to represent the diversity of the people and communities we serve. We also want our team to be one where different experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop.
We want to reach a diverse pool of candidates. We are happy to consider any reasonable adjustments that potential employees may need to in order to be successful.
We recognise the importance of a good work/life balance. We do everything we can to accommodate flexible working, including working from home, working part-time job shares and other arrangements.
Please just let us know in your application or at any stage throughout the process (and beyond) if these are options you’d like to explore.
Impetus is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, race, age, disability, religion, belief, sexual orientation, or marital status. We value diversity and welcome applications from people of all backgrounds.
How to apply
Please send a comprehensive CV and supporting statement by 9am Monday 6 June 2022. The supporting statement should be no more than two sides of A4 and should address the criteria in the person specification.
In order to complete your application please also complete the following equal opportunities monitoring form which can be found on our website.
You should also include the contact details of two referees, one of whom must be your current or most recent employer. Referees will only be approached with your express permission. You will also be required to provide proof of your eligibility to work in the UK. As part of our commitment to flexible working we will consider a range of options for the successful applicant. All options can be discussed at interview stage.
First round interviews will take place week commencing 13 June 2022
Second round interviews will take place week commencing 20 June 2022
Your personal data will be shared for the purposes of the recruitment exercise. This includes our HR team, interviewers (who may include other partners in the project and independent advisors), relevant team managers and our IT service provider if access to the data is necessary for performance of their roles. We do not share your data with other third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you. We do not transfer your data outside the European Economic Area.
Age UK are recruiting for a HR & Payroll Administrator (FTC 12 months). This exciting new role will support the HR Operations, Payroll and Pension teams to deliver a general HR Administration, Payroll and Pension service to the Age UK Group.
The successful post holder will work across several teams, building relationships and working effectively with a wide range of people including managers, employees, and third-party companies / stakeholders etc.
This is a hybrid role working between our Ashburton office and from home.
You will have:
* Some experience of working in an administration role or use of MS office/ emails and database
* Experience in building and maintaining effective stakeholder and supplier relationships
* Proven ability to use Microsoft Office applications, such as Word, Excel and PowerPoint
* Excellent communication skills
* The ability to manage projects
* Ability to work under pressure and to deadline
* Excellent organizational skills and good attention to detail
* The ability to prioritise and work on multiple projects at one time
* Ability to be a team player as this is a cross department role
Ideally you will also have:
* Some knowledge of HR Administration procedures and employment law or a HR qualification (CIPD)
* Some knowledge of legislation surrounding Payroll & Pension processes
What we offer in return
* Competitive salary, 26 days annual leave + bank holidays + annual leave purchase scheme.
* Excellent pension scheme, life assurance, health cashback plan and EAP.
* Car Benefit Scheme, Cycle to Work Scheme and Season Ticket Loan.
* Techscheme - buy any tech from Apple or Currys, up to £1000, and spread the cost over 12 months, interest free
* Heka Fitness & Wellbeing Benefit.
* You Did It Awards - recognition awards from £100-250.
Age UK is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. We guarantee an interview to disabled candidates who meet the minimum criteria. We welcome requests for flexible working.
Age UK is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert at any time.
Age UK politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.
The client requests no contact from agencies or media sales.