The Africa Centre is at an exciting stage in its development and to help us realise our ambitions we are looking for a passionate individual to provide finance and operational/ administration support across the organisation.

The Finance & Operations Officer records all financial transactions of the charity and implements controls to achieve accuracy, minimise the opportunity for financial loss and provide up to date information. This role also provides operational support across The Africa Centre including resource and office management and assisting with special projects as required.

This role will contribute towards developing a supportive working environment, and demonstrate a commitment to professionalism and respect, transparency and accountability and uphold quality standards as outlined in policies and procedures. The post holder will have a keen interest in Africa and its Diaspora, and enthusiastic support of the ethos and aspirations of The Africa Centre

Hours - 21 per week (flexible as to spread). Some evening and weekend work may be required

Core Responsibilities:

Finance

• To enter all general and purchase ledger transactions into the accounting system (SAGE) and to ensure that it is updated and maintained in an accurate and timely manner.
• To work closely with the Chief Finance Operations Officer and budget holders to ensure financial records are maintained and correctly coded in accordance with accounting (SORP) requirements, donors and the Board of Trustees approved annual budget.
• To prepare and complete monthly bank and other payment/ giving system reconciliations (e.g. PayPal, Just Giving)
• To ensure timely processing of Purchase Ledger: payments to suppliers by preparing payment runs for approval and uploading to online banking.
• To ensure timely processing of Sales Ledger: ensure that customer/ supporter/ grant invoices are issued in a timely manner and manage the credit control process. This will include processing card payments both in person and through a virtual terminal.
• To prepare and input the monthly Business Card reconciliations and postings to the ledger.
• Prepare month end reconciliations and assist with the month end closing process
• Assist with the annual audit and accounts preparation including the preparation of the Trial balance and year end reconciliations and schedules
• Manage petty cash for the charity
• Monitor and manage the Finance email inbox
• Answer finance-related queries from the team
• Provide support to the Finance Committee as required (preparation of papers, minutes etc.)
• Provide support to the Trust and Foundations Officer as required. This will include providing financial information as needed for applications and assisting with claims and reporting.

Operations

• Managing the Info mailbox where all general enquiries come through
• Responsible for incoming/ outgoing post (when in the office)
• Premises management, responding to staff and customer queries.
• Monitoring and replenishing office supplies. Where staff are working from home ensuring that they have access to suitable equipment and supplies. Cost-effectiveness is key.
• Office and facility co-ordination. Resolving issues and ensuring best value and service is maintained for the charity. Liaise with the landlord as required.
• Maintain health & safety systems for the charity (site risk assessments, staff training, policy and related contracts)
• Act as a point of contact for the external IT contractor and staff in relation to IT support requirements. Assisting with sourcing and the implementation of new systems. Assist the Chief Finance and Operations Officer with maintaining GDPR compliance.
• Assisting with HR administration as required.
• Support the organisation of internal meetings and events (board meetings, AGM, away days etc.). To include arranging venues, preparing papers and materials/ equipment, taking notes and producing clear and concise minutes

Projects

• To effectively assist/ manage projects as requested by the senior management team and board of trustees, ensuring that any works or programmes are completed to agreed parameters, budgets and agreed deadlines

Person Specification

Skills and Experience

• A minimum of 2 years’ experience in a similar role, ideally with knowledge of charity SORP
• A minimum of AAT (or equivalent) qualification or can demonstrate clear QBE.
• Experience of using accountancy packages: currently using SAGE 50
• Experience of co-ordinating premises and office management including experience of building relationships with suppliers and health and safety oversight.
• Excellent IT skills with ability to use Excel, SAGE, spreadsheets, emails and databases effectively
• Able to work effectively in a motivated team but also be able to be solution focused and self-motivating, to work on your own initiative and be accountable for your own work
• High organisational skills with the ability to prioritise workloads effectively. Experience of working on deadline focused projects
• Exceptional communication skills, able to develop clear and concise written materials
• High levels of accuracy and attention to detail
• Ability to work in a multicultural organisation and commitment to ensuring equal opportunities throughout the organisation

The Access to Justice Foundation are looking to recruit an experienced and professional HR & Administration Officer to provide human resources and administrative support. The Foundation is a national charity solely focused on improving access to specialist legal advice and representation for vulnerable people. You will be joining a very friendly and driven team at a crucial and exciting time.

Please apply with your CV and a tailored cover letter setting out how you meet the specified criteria.

HR & Administration Officer

Ending extreme poverty – whatever it takes

You will join us as a HR & Administration Officer providing support to the HR Advisor to ensure the smooth running of the HR and Office Administrative functions.

HR & Administration Officer Responsibilities:

- To provide support to the HR Advisor ensuring the smooth running of the HR.
- To deliver Office Management functions.
- To administer and monitor contract database.
- Handle recruitment administration including correspondence and reference checks.
- Advertise roles using the applicant tracking system and uploads to external advertising providers.
- Arrange interviews, book meeting rooms and organise any additional assistance needed on interview days.
- Assist with induction planning.
- Send new starter packs and create files for new starters.
- Ensuring HR documentation (paper and electronic) is kept up to date.
- Maintain files in line within compliance and retention periods and ensure archiving and destruction of files when necessary.
- Updating the HR database as needed.
- Administering leaver files.
- Answering telephone and dealing with deliveries as needed.
- Opening and distributing post.
- Manage office maintentance issues and liaise with Estate Management when required.
- Raise PO’s and ensure the London office bills are paid.

HR & Administration Officer Requirements:

Essential:
- Min 3 years experience in an administration or similar role.
- Efficient administration skills with excellent attention to detail.
- Good working knowledge of Microsoft Office, including Word and Excel.
- Good Interpersonal Skills, working as part of a team and contributing your ideas.
- Understand and maintain the importance of confidential working with the HR department.
- Able to demonstrate good problem solving skills.
- Ability to multi-task and to handle a very varied job.
- Good time management, self motivated and ability to meet deadlines.
- Educated to min A-level or equivalent, must have 5 grade or above (or C grade) in GCSE in English and Maths.

Desirable:
- Previous HR Experience and office administration / management.
- Experience in using a HR database.
- Previous experience in contract administration.
- Confident in IT and systems.
- Interest in key issues surrounding International Development.

About Concern Worldwide:

Concern Worldwide is a non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
Our mission is to transform the lives of people living in extreme poverty.

We work with 25 million people each year, in some of the hardest to reach and most fragile places.
Places prone to conflict, natural disasters, climate change and extreme hunger. When an emergency strikes, we are among the first on the ground. We use our voice to bring the stories of extreme poverty to world leaders.

Location: London SW11.

Type: Permanent, full time

Salary: £28,111 per annum

You may have experience of the following: HR Administrator, Human Resources Administrator, HR Assistant, Human Resources Assistant, HR Executive, Human Resources Executive, HR Generalist, Human Resources Generalist, HR Advisor, Office Manager, Executive Assistant, PA, etc.

Ref: 95315

Chief Operating Officer (COO): £80,000 - £90,000 + Benefits: London

For a small (but mighty) international NGO, we are recruiting a Chief Operating Officer. Reporting to the Executive Director (CEO), this pivotal new role will work as a trusted partner with the Global Leadership Team to establish the strategic direction and long-term sustainability of the organisation leading the Finance, Compliance, Project Support, Security, and IT functions. Following a huge growth phase, the COO will be a leader of change and will positively challenge the status quo, ensuring an agile response to external world change.

This role will suit someone with an exceptional track-record of driving transformation, organisational development, finance, HR, and IT across diverse locations for an international NGO and someone who is an inspiring and confident leader.

Main Duties:

• Implementation of effective operational controls, administrative and reporting procedures across all regions, countries, and teams
• Drive positive change by identifying areas to adopt new effective internal processes
• Oversee strategic and operational planning and reporting processes
• Oversee Finance Director to ensure accounts are managed along with compliance and risk
• Oversee Projects and Finance Teams toe ensure contracts and due diligence are managed
• Coordinate with the Director of HR to oversee HR administration including Payroll
• Oversee provision of financial management information o Directors and Board
• Oversee global budgeting, KPI's and operational metrics
• Lead the delivery of an enterprise information security review and lead the provision of physical and operational security staff and partners
• Act as Company Secretary to ensure governance and compliance requirements are met
• Develop and implement culture of learning and development, working with the Communications Director to design and implement a first-class innovation strategy

Person Specification:

• Substantial experience of senior management leadership ideally within the international NGO sector and familiar with the challenges linked with managing international offices
• Ability to initiate, improve and manage operational systems, particularly in a multi-donor, international programme
• Experience managing security, IT, HR, Finance functions
• Experience of strategic organisational policy development and implementation
• Strong financial management and governance experience
• Innovative, creative, driven and a confident leader

________

As an employer, we are committed to ensuring representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

If you know anyone looking for a new role, your referral could earn you £250

The consists of five distinct brands: , , , and . If you or anyone you know is looking to join our growing recruitment team, speak to us today. £250 is on offer for any referrals we successfully hire.

This is a part-time (3 days per week) opportunity for an experienced HR Systems and Metrics specialist to work with an established not-for-profit organisation in Central London on a 12-month fixed-term-contract. The full-time equivalent salary is £45,000 per year or £27,000 per year pro rata.

Your role will be to:

• Drive the development and delivery of strategic People data, MI and reporting in order to provide insights and identify trends to inform strategy and policy and support evidence-based decision making relating to strategic people management matters.
• Lead systems administration ensuring that structures and information is continually reviewed and up to date.
• Drive the automation of HR processes and workflows through the HR system.
• Build external networks with other charities to fully understand external trends and be able to accurately benchmark our data externally
• You will be proficient in the use of Excel and PowerPoint and be customer-centric in your thinking. 

If you have the following you should apply:

• Expertise in a range of HR systems.
• Experience of using HR data and systems expertise to inform and drive people change.
• Experience of data gathering, analysis, interpretation and presentation.
• Experience of working closely with senior colleagues to create high performing cultures and teams through data insights.
• Experience of working within a People department. 
• Experience of gathering and using information from a range of sources, questioning and evaluating. 
• Experience of comparing and benchmarking performance against sector organisations.

Job Description

Noah’s values and ethos simply expressed are care, compassion, and commitment, and love for the people we work with and serve. Our values are practically expressed in humble service, helping those in need, in poverty and experiencing disadvantage and marginalisation.

In living out these values as an organisation we will seek as a priority to recruit trustees, staff and volunteers who are committed to and actively live out these values in contributing to the work of our teams.

We are looking for a full time Project Administrator on a temporary basis until March 2021 (Part time will be considered).

This is a pivotal role based at the heart of our Training and Employment Academy in Luton. The NOAH Academy empowers people who are socially and economically disadvantaged to grow in confidence and gain the skills necessary to move forward with their lives. The successful candidate will work as part of our team delivering projects that change lives for the better.

The ideal candidate for this role will have strong IT, planning and prioritisation skills. They will be committed to providing excellent customer service which appropriately reflects our organisational values, and the value that we place upon each individual who accesses our services.

It is essential that applicants are committed to the core values of care, compassion, commitment and love of the people we work with. Successful candidates will seek to serve those that we support and will be able to demonstrate this at interview.

Main Duties

• Provide day to day administrative support to ensure the smooth running and operation of the Training and Employment Academy.
• Develop and use systems to manage the record keeping and administration activities associated with the project.
• Develop and maintain database records.
• Update management information systems.
• Manage and maintain filing systems for the project keeping records and paperwork up to date.
• Maintain records required by external agencies filing reports and information as required by given deadlines.
• Ensure the smooth day to day running of activities within the project by providing administrative assistance and support where necessary.
• Process and manage referrals to courses from internal and external sources.
• Maintain individual learner and staff records, including achievement and attendance at activities.
• Provide the necessary administrative support to ensure that sessions are organised and candidates are informed of arrangements.
• Set up and maintain volunteer records, including interview, induction and training information.
• Maintain staff development records in accordance with the organisations systems and requirements.
• Produce reports and information as required on a regular or bespoke basis.
• Ensure that accurate records are maintained of staff development and linked to HR processes.
• Book staff, volunteers and customers onto training and development activities as requested through approved processes.
• Any other duties deemed appropriate to the post by your line manager.
• Liaise and work with external agencies and partners.
• Liaison with trainers and staff at other sites where training takes place.

Responsibilities

• All administration related to the Training and Employment Academy
• All record keeping and reporting related to the Training and Employment Academy.
• Managing the processes and administration relating to volunteer management at NOAH Enterprise.
• Maintain staff and volunteer development records.

Qualifications and experience

Successful applicants will have GCSE English and Maths at grad C or above with good IT skills and experience of using databases and Microsoft software in administration.

Ideally candidates will have experience within a project management environment, be able to demonstrate through previous experience the ability to work as part of a team but also work under their own initiative.

An ability to speak a second language, preferably Eastern European would be beneficial.

NOAH Policies:

All duties are to be carried out in accordance with the Policies & Procedures of NOAH Enterprise.

Christian Ethos:

The work of NOAH Enterprise is founded upon a Christian ethos and it is expected that the post holder will respect this ethos.

• Deadline for applications – Wednesday 25th November
• Interviews on Thursday 3rd December

Contract length: 3-4 months

Application deadline: 25/11/2020

Job Types: Full-time, Part-time, Temporary

A start-up climate change organisation is seeking a Finance and Operations Assistant for their growing team. A great role for someone with some finance and administrative experience who would love to work in a rapidly growing industry!

The Operations and Finance Assistant reports to the Head of Operations, but will also work closely with the Finance Business Partner and wider team. The successful candidate will be support both the operations and finance teams to deliver against business targets in an administrative capacity. Helping to ensure that both functions operate smoothly. The ideal candidate will be highly organized and detailed. With a passion for learning, and implementing new processes and practices when required, getting a sense of achievement for ensuring that processes run smoothly and to time. They will be happy to work on their own in a remote working environment and be able to demonstrate that they can work on their own initiative as part of a remote team. They will need to be adaptable and happy to work in a busy environment.

Key Responsibilities

Operations Responsibilities

• Oversight for HR administration and record-keeping, including preparing paperwork and co-ordinating recruitment, induction and leaver processes
• Act as an IT superuser becoming an expert in IT systems and supporting colleagues to use them effectively
• Ordering stationery and IT equipment as required
• Managing health and safety for all employees
• Ensuring that insurance documents are up to date and compliant
• Assisting the Head of Operations with maintaining governance policies and organising related training when required to ensure compliance
• Managing Training and Coaching partners, and organising training when required
• Managing the relationship with facilities partners, dealing with any issues with regards to the premises, managing contracts with external suppliers
• Assisting the Head of Operations to manage the risk register

Finance Responsibilities

Maintaining and managing the update on the grants excel spreadsheet:

• Grants payment forecast
• Grants pipeline
• Grants data (input for budget)

Assisting in quarterly management packs

• cash flow forecasts
• income and expenditure analysis

Assisting in other various ad hoc tasks:

• admin side of the grantee and donor side Due Diligence (web search/ making sure the DD forms and documents are saved in relevant folders, filling in Know Your Donor)
• assist with data transition to the new Grant Management System
• assist with power point presentations

Qualifications & Experience

• A university degree in a related field including business management, Human Resources Management or law. A postgraduate degree or certificates in accounting, AAT or studying towards AAT certifications.
• Experience of the non-profit field would be desirable, with knowledge of the climate change sector would be desirable.
• Previous experience in a similar role as either an Operations or Finance assistant required.
• High level of attention to detail and high level of accuracy
• Excellent time management skills. Excellent telephone manner and confident in a public facing role.
• Able to establish systems, record information and maintain records systematically.
• Confident user of IT software, including Microsoft Office Excel, Word, and Outlook.
• Confident working with numbers, data and spreadsheets.
• Able to work on own initiative and to timelines.

This is a really exciting time to join Girlguiding. With nearly half a million members we are the largest charity dedicated to girls and young women in the UK, and one of the largest and leading youth charities. We are on a mission to amplify the voices of girls and young women, so they can champion change in their own lives and the wider world; to build strong partnerships that can increase our reach and impact; and to increase the support we offer our 100,000 amazing adult volunteers who deliver incredible experiences to young people across the UK every week. We have recently agreed our 2020+ strategy and begun a process of significant change: transforming the organisation so it can meet the challenges of the future by putting young people and volunteers at the heart of our organisation.

Girlguiding is looking for a proactive administrator to work across the Operations directorate to provide first class support to four department heads and ensure the smooth and efficient running of directorate processes.  This role will also work directly with our volunteer leadership teams for British Girlguiding Overseas and International activity and answer enquiries from members and the public on these subjects.

The post holder will be an effective communicator, team orientated, organised and customer focussed -  comfortable working across a range of teams and focus areas including girl experience, volunteer experience, safe practice and delivery partnerships.

Girlguiding values the differences that a diverse workforce brings and is committed to inclusivity, and to employing and supporting a diverse workforce. Girlguiding is proud to be part of the Stonewall Diversity Champions programme, a member of the Business Disability Forum, and a member of Time to Change. While Girlguiding’s young members may be women only, our staff team is mixed gender. We welcome applicants from all backgrounds.

We are committed to supporting our staff to achieve a good work-life balance and offer flexible working options wherever we reasonably can. Girlguiding is a COVID secure employer, providing support for all employees during the current pandemic. All staff are required to carry out our online health and safety training and complete a DSE risk assessment to ensure we can provide the support you require.

It is important that you submit all of the above documents with your CV, including the declaration form, supporting statement and diversity questionnaire. We will consider only those applications that include these completed documents.

We ask that you submit your CV and supporting information as soon as possible as we reserve the right to close vacancies at any time, when we have received sufficient applications. 

Interviews will be held remotely during the pandemic.

Job Title: HR Business Partner

Reports to: Chief Executive

Salary: £36,297 pro rata

Hours: 28 hour per week

Location: Parkhaven Trust locations

Job summary:

The post holder will be responsible for the development and management of excellent human resource practice across Parkhaven Trust. They will develop and deliver the annual workforce plan and support managers to lead their staff in accordance with best practice.

To be a member of the Senior Management Team of the Trust and participate in the senior managers on call rota.

Main tasks and responsibilities

1. Develop and deliver the annual workforce plan.
2. Review and develop relevant Trust Policies and Procedures ensuring they are compliant with best practice.
3. Provide HR input to the CEO & Senior Management Team as necessary, supporting organisational changes including redundancy & TUPE.
4. Be the first point of contact for all HR related queries, providing confidential ad hoc advice and assistance to Parkhaven Trust employees.
5. Provide advice, coaching and training to managers in relation to employee performance, conduct and absence management.
6. Lead Trust recruitment procedures for paid staff and volunteers.
7. Develop and maintain supervisory and appraisal systems working with line managers to ensure compliance.
8. Ensure that training and development needs are identified and delivered
9. Provide relevant and accurate reports to the senior management team and trustees as and when required.
10. Maintain and develop the HR workforce system.
11. Prepare payroll amendments each month liaising with the Finance team to ensure timely and accurate payroll information.
12. Support the Volunteer Coordinator as appropriate to ensure best practice in supporting volunteers and assist in producing relevant policies for volunteers.

 HR Administration

1. Support managers to maintain contracts, personnel files and other employee information.
2. Support the HR Officer to deliver an effective recruitment service across the Trust.
3. Support the HR Officer to deliver the agreed training programme.
4. Complete HR surveys and reports as required for internal and external reporting purposes.

Other duties and responsibilities:

1. Undertake such other duties as may lie within the scope of this post to ensure the effective delivery and development of the Trust.

2. Support and actively engage in fundraising and promotional activities.

3. Act as an ambassador for Parkhaven Trust.

4. Participate in the senior manager on call rota.

General Statements:

Confidentiality
All information relating to service users and/or staff obtained during employment with the Trust is to be treated as confidential and as such employees should not disclose it without appropriate prior authorisation.  Unauthorised disclosure of any confidential information, or that covered by the Data Protection Act may result in disciplinary action. 

Continuous Improvement
We are continuously improving services and all members of staff employed by the Trust are expected to play an active role in the development and improvement of services to the benefit of service users.

All employees are required to participate in an annual appraisal and any associated training and/or learning opportunities.

Data Quality
All staff involved in the collection of data are responsible for the accurate and timely collection and recording of information.

Equality, Diversity and Human Rights

The Trust is committed to providing equality of opportunity, anti discriminatory and anti oppressive practice.  The Trust will rigorously uphold our duty to promote human rights in everything we do, believing that all people have the right to be treated with dignity and respect. 

Health and Safety
Employees must contribute to a healthy and safe working environment by adhering to health and safety regulations and Trust policies.  Employees must act in a responsible manner to ensure the care of their own health and safety and that of others who may be affected by their omissions at work.

Employees must co-operate with the employer insofar as is necessary to enable Health and Safety duties or requirements to be performed and complied with.  Employees must not intentionally or recklessly interfere with, or misuse anything that is provided in the interest of the health, safety and welfare of staff, service users and the general public.

Infection Control
Infection Prevention and Control is everybody’s business, and all employees have a duty to act in accordance with the standards and procedures as set out in the Infection Control Policy at all times.

Safeguarding Vulnerable Adults
Safeguarding vulnerable adults is the business of everyone employed by the Trust.  All staff must be responsible and proactive in identifying and reporting safeguarding concerns. 

Other
You may be required to undertake work in other locations within the Trust as determined by the duties of your post.

The Trust operates a No Smoking Policy.

You may be required to undertake any other duties at the request of the line manager which are commensurate with the role, including internal job rotation and absence cover.

This job description is an outline and account of the main duties. Any changes will be discussed with the post holder in advance but will also be reviewed regularly to take into account changes and developments in service requirements.

Job Specification E=Essential D=Desirable

Qualifications

CIPD Level 7 Qualification - E

Degree level education or equivalent - E

Evidence of recent CPD - E

Experience

Experience in an  HR Business Partner role (minimum 2 years) - E

Experience of delivering a diverse HR service to meet the needs of the business - E

Experience of supporting managers to improve staff performance - E

Record of successful management of organisational change and employee casework - E

Highly developed interpersonal skills to ensure information is shared in a clear manner - E

A thorough and up to date knowledge of employment law and demonstrable experience of its pragmatic application - E

Demonstrable experience of policy development - E

Experience of working in the 3rd Sector and an understanding of the current issues facing the 3rd Sector - D

Knowledge and Experience of the use of workforce systems - E

Demonstrable knowledge and understanding of the relevant equality & diversity legislation and the practical application of it in policies, procedures and practices - E

Knowledge, Skills, Abilities

Able to demonstrate an understanding of the business and ability to translate business needs into creative HR solutions - E

A solution focussed approach to problem solving and relationship management - E

Strong interpersonal skills, able to quickly build credibility and influence at all levels of the organisation and wider health/social care system - E

Strong communication skills, both written and verbal, with the ability to present highly complex information, taking account of the needs and level of the audience - E

Ability to write and present clear reports, short articles and presentations taking into account the audience who will receive it - E

Sound knowledge of Microsoft Word, Outlook, Excel and PowerPoint packages - E

Able to work to tight deadlines and pay attention to detail - E

Able to prioritise and manage own work - E

Tact, diplomacy and emotional intelligence - E

Experience of influencing a range of stakeholders and shaping good management practice - E

Ability to analyse complex information and workforce trends to identify key concerns and develop potential solutions - E

The ability to provide comprehensive senior reports, workforce information and to support the development of business cases - E

Qualities

Able to deal with distressing or emotional circumstances, frequently when imparting information e.g., discipline, sickness, organisational change - E

The ability to work on own initiative, responding to immediate requests - E

Works effectively both autonomously under own initiative, and as part of a team - E

Able to demonstrate commitment to Continuing Professional Development (CPD) - E

Proactive and self-motivated - E

Confidence and experience in making difficult decisions - E

Oxfordshire has a cutting edge youth sector full of grassroots leaders wanting to give young people the space and support needed to be the best and happiest they can be. Our organisation provides both direct delivery through our supported housing services and an innovative Young Leadership scheme, the first of its kind in the UK, and through providing holistic support to the frontline organisations, so that they have everything they need to be delivering high impact work that is grounded in best practice, safeguarding and youth work.

Job Purpose
You will collaboratively lead on administration for Oxfordshire Youth, including organizational, DBS (Disclosure and Barring Service), Trusts and office administration, plus other administration for the CEO and OY Trustee Board.
We are looking for someone who has excellent communication, organisational and IT skills. You will have exceptional attention to detail and be accurate and meticulous in your work.
You will bring an enthusiastic and proactive approach to teamwork; the ability to prioritise workload and having a flexible, adaptable attitude will be needed in this busy role.
Passionate about quality and always organised in your approach, you will be eager to make a lasting contribution to this dynamic and forward-thinking team.

Our commitment to Inclusion and Diversity
OY is striving to build a team that is truly inclusive. We warmly welcome applications from marginalised groups, particularly people of colour, trans and non-binary people and disabled people. Your potential to learn and grow in the role is important to us, so even if you don’t have 100% of what we are asking for, we want to hear from you. Appointment will be made on merit alone.

I am working with a well-known national mental health charity on a FTC to permanent HR and Office Manager job located at two sites (Barnet and Enfield). This important standalone HR role will manage 31 employees (potentially increasing) and report into the Head of Finance. The salary is paying up to £38,000 plus benefits and they would like someone in post before the end of 2020. The charity helps people with mental health problems by offering one-to-one counselling, employment and support to ensure they get back to living a better life.

The main purpose of this HR and Office Manager job is to oversee the whole HR process for the organisation, ensuring the smooth running of both offices. You will be in charge of the office administration including facilities, IT and communication, health and safety, and board administrative staff.

The key responsibilities of this job is to provide HR generalist support across the two sites. This will include managing all employee relations cases, creating policies for all staff and maintaining payroll and pension records. Other important areas include working with hiring managers on recruitment and ensuring all new starters are onboarded correctly. The other aspect of this interesting job is managing the front of house and overseeing the running of the office on a daily basis. Furthermore, you will be part of the Board and Sub-Committee meetings where you will minute take at meetings.

The successful candidate will be an all-round senior HR professional who is CIPD qualified and has had experience of working in the non-profit sector. You must have strong employment law knowledge and have experience of managing an office. The HR and Office Manager will be confident, a strong communicator and be able to build long lasting relationships with people across the charity.

For more information about this job please get in touch at [email protected] where I will be happy to answer any questions.

This role presents a new and exciting opportunity for someone to work within our growing Academic department, and oversee its administration and organisation. We are looking for a highly organised, efficient and motivated individual who will be based in our head office, to monitor the department’s operations and procedures.

Why Barnabas Fund?

As a world-renowned international aid agency, Barnabas Fund serves the global persecuted Church by channelling practical aid to suffering Christians in over 80 countries who face oppression, discrimination and persecution. This is an opportunity to join our organisation to use your skills and abilities to serve the global persecuted Church. In this fast-paced and rewarding role, you will see the expansion and exciting new developments of the vision Barnabas Fund has to support persecuted Christian leaders, pastors, church workers etc. from countries around the globe.

What will you be doing:

You will be involved in monitoring the operations of the department, from keeping accurate filing and databases to supporting students on each study programme. This will see you as first point of contact for students, and their recruitment as well as the main Academic office liaison receiving questions, queries about courses, seminars, lecturers, etc. You will be responsible for processing student applications, enrolment, scholarships and maintaining student records, as well as having full knowledge of the different courses and their content. You will also oversee internal office meetings, appointments, staff schedules, preparation of correspondence, presentations, reports, and perform certain HR functions for the department. Please read all job functions within the attached job description.

What will you need:

• Essential experience needed in previous administrative roles within Academic institutions or in the higher education sector.
• Relevant academic qualifications/training may include office management, clerical and secretarial courses, as well as business and leadership qualifications.
• Very good knowledge of various office management procedures and systems.
• Excellent time management, and organisational skills are essential to this role, including very good attention to detail and the ability to manage multiple tasks, projects etc. required of you.
• Advanced problem solving skills.
• Written and verbal communication skills.
• Planning and project management skills.
• Great proficiency in Microsoft Office and other related office software, Word, Excel etc.
• General HR experience would be an advantage.
• A good knowledge of Christian theology, current affairs, geopolitical issues and world religions would be a considerable advantage.

Salary is dependent on skills and experience.

You will be working within our Academic team from our international office in Pewsey, Wiltshire. This is an office-based role.

Any successful candidate will need to be committed to Barnabas Fund’s ethos, statement of faith and aims and already have the right to work in the UK.

Due to the volumes of applications received, if you do not hear from us within 2 weeks of applying, your application will have been deemed unsuccessful. Thank you.

COMMUNITY AND FAMILIES ADMINISTRATOR & PROJECT SUPPORT

OASIS HUB WATERLOO

PART-TIME, 16 HOURS PER WEEK (0.4 FTE) INC THU MORNINGS.

FIXED TERM CONTRACT TO NOVEMBER 2021

SALARY:  £9,027 per annum (£22,568 FOR 1FTE)

Oasis’s vision is to create community hubs; creating safe and inspiring local neighbourhoods that provide integrated and diverse services to benefit the whole person and the whole community, which includes delivering first-class and innovative education.

We have an exciting opportunity for a Community and Families Administrator & Project Support to work as part of our Oasis Hub Waterloo team, to administrate and support the delivery of Community & Families work in and through Oasis Hub Waterloo, into the local community.

The Small Project is a baby clothes library. It provides good quality, second-hand items to local families encouraging a sharing economy across families locally, as well as supporting those in need.  Face to face delivery and administration of referral processes and other aspects of our project work also. This role is multi-faceted, with administration and project support elements. Project support consists of both project delivery and administrative coordination of the Small Project, including the management of our referrals process. In addition to administrative skills, this will require good communication, interpersonal skills, clear instructions. - Face to face delivery will be necessary on Thursday mornings, but other working hours can be flexible and designed in agreement with line manager.

Key responsibilities will be:

• Work alongside the Community & Family Manager to provide administrative support, using simple referral, finance and reporting system
• To assist with the key events, holiday programmes and other family support activity
• To be the lead member of an organising committee
• To train volunteers in key delivery roles
• To do research, answer enquires and update social media, including website.

The successful post holder must have:

• A GCSE in English or relevant professional qualification or demonstrate by experience.
• Experience of working with data and information management and implementing administrative systems. Good knowledge of Microsoft including excel and word.
• Excellent organisational skills and interpersonal skills - caring and respectful (in order to support families in difficult circumstances)
• Experience with client facing delivery and working with volunteers

This is an exciting opportunity to be part of a growing national organisation, making a difference to communities on a local level, while individually improving the life chances of young people.  As part of the package, Oasis offers:

• A pension scheme, currently offering 7% employer contribution
• A generous holiday allowance, starting at 25 days per year (plus 8 Bank Holidays)

We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.

Completed applications should be returned by 9am Friday 4th December 2020.

Interviews will take place in Waterloo 11th to 18th December 2020 (possibly online)

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.  We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. 

Oasis supports Equal Opportunities.  Registered Charity No. 1026487

We have an exciting opportunity for a Governance Manager & Clerk to the Board to join the Mowbray Education Trust Central team.  Reporting to the Chair of the Board you will be responsible for the smooth and efficient running of meetings of the Board of Directors and any committees, and to monitor compliance with various legislative and regulatory requirements affecting Mowbray Education Trust Limited (MET).

The role will include clerking meetings, including the preparation of agendas, taking of minutes and distribution of information. You will also manage two clerks who provide clerking to the individual schools.

This role is permanent working 14.80 hours per week (equivalent to 2 days per week), for 52.179 weeks per year (all year round).

Board meetings are generally held at John Ferneley College in Melton Mowbray, however travel to other venues may be required.

About you

You will have excellent written and verbal communication skills as well as knowledge of governance procedures and legislation to enable you to provide advice to the Board.

You will have GCSE English and Maths at Grade C or above and have knowledge of GDPR and Data Protection.

You will have good communication and problem-solving skills, with a high level of accuracy and attention to detail.  You will be able to manage your own workload and respond swiftly to tight deadlines.

About the Mowbray Education Trust

The Mowbray Education Trust (MET) is a multi-academy trust currently educating around 2,500 children from the age of 2 to 16 in the town of Melton Mowbray and surrounding villages in the Borough of Melton.  The MET currently has one secondary school, five primary schools and one preschool: with potential numerical and geographical growth in the future.

Melton Mowbray is a rural market town in Leicestershire which is easily commutable from Grantham, Leicester, Loughborough, Nottingham and Oakham.

The MET has a central support services team, with staff managing Estates, Finance, HR, IT and Operations, across our schools.  The central team are based at offices within John Ferneley College in Melton Mowbray.

Further information

• Salary £17.08 - £18.44 per hour - £13,190 - £14,242 per annum (FTE £32,977 - £35,606 per annum)
• Local Government Pension Scheme membership
• 26 days’ annual leave per year plus public holidays (pro-rated)

Application deadline - midnight on Sunday 3rd January 2021

Interviews – W/C 11th January 2021

Start date - as soon as possible

All roles are subject to full pre-employment safeguarding checks, including an Enhanced DBS with Barred List check and 6 month probation period.