Finance and hr administrator jobs near Peckham, Greater London
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Job Title: Administration Officer/Office Administrator/Arts Administrator
Responsible to: Company Manager
Rate of Pay: £25,000 pro rata
Contract Type: This is a permanent, part-time role of 3 days per week.
We’re seeking a highly motivated and organised individual to join our small and friendly office team at Pan as Administrator. The Administration Officer plays a key role in supporting the smooth running of the organisation and will be supporting the Artistic Director, Company Manager and Fundraising Manager on a range of administration, finance, booking keeping and office tasks including supporting Pan’s governance, IT, safeguarding and HR.
The successful candidate will be interested in how the arts can inspire and implement social change, and will have previous experience in an administrative role. This is a varied role where you will have the chance to be an integral part of the team, inputting on strategic decisions and building on your experience on how a charity operates so it would suit someone looking to take the next step in arts management. We are dedicated to providing the support, training and development you need to flourish in this role.
If you do not fit all the criteria but have relevant experience that could make you a great candidate, we would love to hear from you. You do not need to have done this exact role before! We want to hear from people with a range of experiences and skills.
We particularly welcome and are actively seeking applications from people of colour or people with lived experience of migration, who are currently underrepresented within our management team. We are also a disability confident employer and welcome applicants with disabilities.
Improving the diversity within our leadership team is a priority for the organisation and we promote equality, diversity and inclusion throughout our projects and our workplace.
We are dedicated to being an inclusive employer and creating an environment where people can be themselves without discrimination, regardless of age, disability, gender, identity or expression, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. We aim to make the application process as accessible as possible.
- Job Purpose: To lead on the delivery of all aspects of internal operations, finance and human resources, working on administrative and operational tasks to ensure the efficient operation of the organisation.
- Salary: Band C (£29, 217 FTE)
- Contract: Permanent
- Location: Star House
- Hours: 30 hours / week (0.8FTE)
• To lead on the delivery of the organisation’s Operations function and contribute towards delivery of F&BF strategy through: o Leading on administration and delivery across the function, including HR, compliance, office management, finance and fundraising, governance, legal, internal policies, insurance and other operations-related issues as needed o Responsibility for HR advice where appropriate, including administration, record keeping and database management o Leading on planning and delivery for the HR function including; recruitment and induction; learning and development; performance and reward; and employee engagement and relations o Maintaining and updating the organisation’s guidelines, policies, procedures and systems o Financial administration o Ensure the smooth running of the office through office administration and departmental support (ordering stationery, liaising with IT and house management, archiving, filing, office maintenance) • To perform administrative and logistical tasks using agreed process and conventions including planning, activity/event delivery, • To monitor and evaluate delivery, and to assist with the creation of those procedures supporting delivery • To follow a schedule of reporting requirements for projects as specified and leading on the production of those reports. • To contribute towards departmental and organisational reports e.g. by providing data and case studies. • To contribute towards strategy development where needed • To be aware of, and track expenditure within the agreed budget on a daily basis • To observe delivery to ensure quality control (where appropriate) • To assist in the recruitment of staff and in the monthly processing of payroll • To provide additional support to other programmes, activities, and events where necessary.
• To work with others to help achieve the organisational aims (below) • To be an active participant in the Team, leading on some organisational initiatives to ensure a good working environment for all staff. • To contribute towards activities to raise funds, such as developing relationships with existing and potential donors, to support funding application writing, and sharing new ideas. • To recruit, induct and manage staff and volunteers as needed • Looking for ideas for innovation, growth, sharing our learning, and continuing relationships with stakeholders. • Undertaking other initiatives necessary to ensure the successful implementation of the work of the organisation. Please note that it is desirable that applicants hold or be willing to work toward CIPD level 2 qualification in HR.
The Finance & HR Lead will sit at the heart of our Operations Team, reporting to the Head of Operations and playing a crucial function in ensuring the efficient day to day management of the organisation's finances and HR functions.
For the finance component of the role, you will use our accountancy software (Quickbooks) and our own internal financial spreadsheets to manage the day to day administration of our finances, including recording and tracking the income expected from funders, processing invoices and payments and producing monthly reconciliations for our Head of Operations and Co-CEO. You will also work with our teams to ensure compliance with our financial policies, process petty cash and expenses and work with our external accountants each year to provide the information needed for our accounts.
To help High Trees manage our HR functions, you will work with our Operations Team to induct new staff members, coordinate staff CPD training, support notetaking at HR meetings and work with the teams to ensure compliance with our HR policies, procedures and HR paperwork. You will use our online portals to record staff data, manage online HR functions and train new staff in its use. You will also work with the teams on the recruitment of new staff including organising interviews and collecting references.
You do not need to have specifically used Quickbooks before, but will have at least two years of experience using some form of accountancy software or finance system, and be proficient in managing financial admin using excel. You will be a highly organised administrator, be methodical in your approach and be a good and clear communicator. You will have the skills necessary to balance the various functions of the role and will be enthusiastic about working with a charity to improve their systems and processes.
Ella’s is a London-based organisation working with women who have survived trafficking and sexual exploitation. Our mission is to do everything we can to ensure survivors have all they need to recover and build lives that are safe and free.
Here is a summary of our main activities:
We run two safe houses. This supported accommodation is crucial for survivors of trafficking and exploitation, until they are ready and able to live independently.
We provide regular support for women and families in neighbourhoods across London, and many more further afield when they need us.
We speak out on issues affecting the women we work with. We care deeply about survivors of trafficking and exploitation and want to see a world where these crimes are not tolerated.
Ella’s is an equal opportunities employer. We encourage applications from all backgrounds and communities, as we believe having a diverse team adds value and positively impacts our service. We actively encourage applicants from BAME backgrounds, LGBTQ+ applicants and those with disabilities. We are committed to equality and diversity within our organisation.
To administrate end to end payroll
Provide administrative support for recruitment, induction and leave processes
Ensure invoices are paid and filed correctly
Ensure expenses are properly submitted, approved and paid
Produce reports from Xero for internal and external use
Ensure reporting calendar is maintained and forms are submitted at the appropriate time
Support policy development
Maintain up-to-date databases
Oversee health and safety of staff
Ensure staff have correct IT equipment
Manage Google Drive and create emails for new staff
Assist with organising team days and staff gatherings
Promote excellent data protection processes
Respond to queries to the recruitment and accounts and info email addresses
Support wider operational activities as required and appropriate
Health and Safety risk assessments
To undertake such tasks as requested by the Co-Director and/or Finance and HR Manager
To attend meetings as required, and represent the work of Ella's with integrity
Understand and comply with Ella’s’ policies including but not limited to Safeguarding, Health and Safety, Data Protection and Confidentiality
Experience with administrating finance processes including payroll, invoicing and bookkeeping
Excellent written communication skills
Excellent organisational and time-management skills
Ability to understand budgets and financial information
The ability to work with others as well as use your own initiative
Methodical and consistent, with a keen eye for detail
Commitment to the cause and ethos of Ella’s
Experience using Xero accounting software
Experience of working in a small charity
Experience within HR or Finance departments
An understanding of issues surrounding sexual exploitation and trafficking
Home based, UK or Europe
This is a critical support function to the Finance, HR and Administration team. It is a multi-faceted role with responsibilities for accountancy, in particular the management of the annual audits and accounts. Be the point of contact for HR and Administration functions. Working with our accounting firms, payroll firms in the respective countries, this role will lead on all of the audit processes for the UK, EU and Australian arms of the Foundation and will also provide support to the US and Hong Kong as and when necessary.
- Lead on the format and messaging of the global accounts and global annual review and ensure that we provide an accurate and transparent report.
- Lead on the UK, German, Italian, Luxembourg and Australian audits and work with relevant stakeholders to ensure they are completed accurately and on time each year. Point of contact between the finance team and external auditors to ensure queries are resolved throughout the audit process.
- Work with the gift processing teams, third party fulfilment houses and the Finance team to ensure all income and expense records are filed correctly to support annual audit processes and in line with charity/company regulations.
- Ensure accurate coding is in place across all financial systems.
- Monthly accountancy - perform or assist with the book-keeping for each market as required.
- Manage staff expenses including reimbursement.
- Point of contact for staff credit cards. Manage allocation and use.
- Manage global bank accounts. Responsibility for keeping signatories, users and authorisers/directors up to date and in line with internal policies and when there are staff changes. Provide financial info to the Finance team as required. Oversee the set up of new accounts as required.
- Ensure day-to-day banking is carried out in line with our Customer Service Charter.
- Manage monthly transfers between bank accounts, supplier accounts and merchant providers for all markets in liaison with Finance team located at headquarters. Obtain required approvals and ensure operational balances are in place.
- Carry out finance related reconciliations such as expenditure reconciliation, bank reconciliation and payment platform reconciliation.
- Point of contact & account manager for payment platforms and merchant accounts, keeping information up to date etc.
HR and Administration:
- Recruitment and retention, including labour engagement for UK, German, Italy, Luxembourg and Australia.
- Work with our Global HR team to ensure Training and Development, performance maintenance, employee relations are well maintain.
- Coordinate / arrange the European staff salaries, and other markets as required.
- Oversee supplier accounts/services & contract management: Keep records up to date, manage payments, maintain online accounts eg, office facilities and insurances. Management of global PO Boxes and international postal services. Ensure they are renewed in time.
- Manage all subscription requirements for the Supporter Engagement team (IT, sector, compliance etc).
- Management of staff mobile phone contracts.
- Control and monitor purchasing costs, including office.
- Manage UK petty cash.
- Manage the global fixed asset registers.
- Create and manage inventory of staff resources incl. IT equipment.
- Assist the budget preparation.
- Assist with the creation of performance reports and other (ad hoc) reports as required.
- Provide support for financial, HR processes as required.
- Design and maintain filing systems.
- Ensure that inter-department and inter-personal relationships are positive, cohesive, and contribute to the overall mission of AAF.
- Develop and maintain effective working relationships with management in regard to work procedures and employee relations.
Continuous Improvement and Misc.:
- Contribute to the on-going review, development and implementation of changes to improve the productivity and efficiency of AAF.
- Participate in staff training and performance and development appraisal process to assist in the achievement of AAF objectives and mission.
- Ensure procedure manuals are updated in line with changes.
To apply Please send CV’s with covering letter outlining how you meet the person specification and why you should be considered for this role.
Please include the job title in the subject line of your email.
The client requests no contact from agencies or media sales.
Working as part of a dynamic team within an innovative charity, the role of Business Support Administrator is crucial to the smooth running of the organisation, particularly as it goes through a period of digital development. Whilst you will primarily support the finance, HR and general business needs of the organisation, you will get involved in a variety of different projects.
New data management systems are being implemented across the organisation. These range from cloud-based systems such as Xero for accounting and Breathe for HR management, through to a bespoke CRM using Microsoft Dynamics. The new Business Support Administrator will play a vital role in helping Support Workers and their Managers make the most of the new CRM and so you should be proficient in the use of Microsoft Dynamics and Office 365.
The support you will provide to the staff team enables them to focus on providing reliable and high quality services to those with mental health and disabilities. It enables them to live independently, the way they want to, as well as empowering them to have their own voice.
You will be based at our Head Office in Surbiton and report to the Finance Director, working alongside the CEO and another Business Support Administrator.
You will have accces to the following benefits:
Flexible and Hybrid working (in agreement with the Finance Director and CEO)
A Blue Light discount Card
25 days holiday plus bank holidays
Smart phone and laptop for work use
Access to Employee Assistance Programme
We are looking for someone to carry out the role 27-36 hours a week depending on the candidate.
Please submit CV and cover letter. We will require 2 references.
The client requests no contact from agencies or media sales.
Veganuary is the non-profit that encourages people to go vegan for the month of January - and beyond. We focus on changing consumer behaviours and attitudes, while providing lots of information and practical support - to make the transition to veganism as easy and enjoyable as possible.
We also work with businesses to drive up vegan food provisions in shops and restaurants and have made veganism more visible and accessible through our work with national and international media.
What we do
- Our Aim: A world without animal farms and slaughterhouses. A world where food production does not decimate forests, pollute rivers and oceans, exacerbate climate change and drive wild animal populations to extinction.
- Our Mission: To inspire and support people to try vegan, drive corporate change, and create a global mass movement, championing compassionate food choices with the aim of ending animal farming, protecting the planet, and improving human health.
We work toward our lofty ambitions by following a simple, 3-step plan:
- Encouraging and supporting millions of people to try veganism.
- Creating the necessary media and social media buzz to raise awareness of the topic and the benefits of a vegan lifestyle.
- Encouraging companies to promote and launch more delicious vegan options to increase the quality, availability and visibility of vegan food.
How we do it
You’ll have no doubt seen our public campaigns for Veganuary, you may even have tried it yourself. We’re incredibly proud of the global movement we’ve built, and it continues to grow year-on-year.
The part of work you might be a little less familiar with is our work in influencing businesses. The more businesses speak positively about veganism and launch new vegan products, the better the availability, visibility and quality of vegan products becomes, making it easier and tastier to try vegan. This is inspiring more people to choose plant-based options and stick with it long term.
Amongst many others, we are incredibly proud to have worked with the following companies to increase their vegan offering:
What we’re looking for
As we head into the next phase of our strategy, we are looking for a talented Head of Operations and Finance who can help us build a robust, sustainable organisation. You will help us to shore up our gains to date and capitalise on the increasing number of growth opportunities coming our way.
This is a reimagining of an existing role and represents an investment in the charity’s future. We are looking for someone who can work closely with the board and executive to devise and implement business plans that are robust enough to accommodate our rapid growth and flexible enough to take advantage of new opportunities.
You will lead on financial management, supervise and optimise the organisation’s operations in the UK, and support our growing international team in operational matters.
Playing a pivotal part in the Senior Management Team, you will be responsible for ensuring that Veganuary’s day-to-day operations - including governance, administration, HR, finance, legal and IT remain compliant, responsive and efficient.
We don’t believe in prescriptive person specifications, as they limit the diversity of experience on our teams. We have just three questions of you, before you apply:
- Are you a qualified finance professional with significant experience of overseeing finance functions in UK charities?
- Are you a skilled strategic thinker with a proactive approach to solving problems?
- Do you enjoy building efficient structures and processes that limit bureaucracy and drive growth?
If you like what you’ve read, and your answer to all three questions above is “yes”, I recommend that you read the application pack by following the link below and consider getting in touch to discuss the role in more detail.
The British Association of Play Therapists (BAPT) is a members-led charity organisation, managed and governed by a voluntary Board of Directors. We welcome and celebrate diversity and hold the child at the heart of everything we do.
BAPT is the first and foremost professional body for Play Therapists in the UK. We seek to promote out standards for Play Therapy practice and maintain a voluntary register of members who demonstrate that they have met our standards. BAPT aims to relieve the needs of children, young people and adults suffering emotional and behavioural difficulties by promoting the art and science of Play Therapy and promoting high standards in the practice of Play Therapy for the public benefit.
BAPT is looking to appoint an experienced and enthusiatic self employed administrator to maintain the current role and also to help lead the modernisation of BAPT’s current administration systems. This is an exciting opportunity as BAPT is in a period of transition and is very open to innovative, creative and fresh ideas the successful candidate may have. BAPT welcome applicants from all walks of life and backgrounds.
Read more about us here: https://www.bapt.info
The client requests no contact from agencies or media sales.
Flexible and remote role, for an experienced HR manager to work across the organisation. Supporting those who care for someone with Dementia.
Purpose : To lead HR activities and processes within the organisation, supporting managers and colleagues to manage and work effectively. Supported by colleagues in the Accounts and HR team and outside advisors.
Reports to : Director of Finance & Resources
Dementia Carers Count :
Dementia Carers Count (DCC) is a national charity dedicated to the 700,000 family members and friends in the UK who are caring for someone with dementia. We deliver free services, both face-to-face and online, that give family carers the opportunity to learn about dementia, to connect with others and to find ways to improve and maintain their own wellbeing while navigating the highs and lows of caring for someone with dementia. All our services are developed in close collaboration with family carers, enabling us to concentrate on their needs, and are delivered by experts.
Having increased staff numbers from 16 to 26 over the last 6 months, DCC has an exciting strategy aimed at increasing the number of beneficiaries reached at the same time as increasing its income generation, in order to become financially sustainable by 2025. This includes developing earned income from commercial activities, as well as delivering support to carers online, such as through our newly developed and evolving Virtual Carers’ Centre.
With carers are the heart of what we do, we operate an organisational model to match. We are a flexible employer, with everyone working remotely. We meet up when needed and focus on delivering high quality of work.
The role :
To support the growth in the organisation, our corporate services teams are also expandingThis has included a new Finance & Resources Director – who joined in March 2022 and leads the Accounts and HR function, as well as the creation of our first dedicated Human Resources post.
With the new strategy and a growing team, the whole approach to Human Resources is under review. So, this is an exciting time to join us. We are determined that HR should reflect the organisational values of Nurturing, Versatile, Open-minded, Determined and Empowering. We are looking for outsourced/external support to provide additional input and guidance. We are looking for someone who will join us on this journey and make a significant contribution to this review.
We are a small organisation, with ambitious plans, and an entrepreneurial approach. We are looking for someone prepared to take care of detail, including administration associated with HR. An ability to see the bigger picture, take initiative and develop the way the DCC does HR will set a candidate apart.
We’re advertising the role at 21 hours per week, but would consider applications for slightly more or less. The hours can be structured in many different ways to be agreed, although providing cover during the week is something we will need to consider.
- Owning all HR processes, developing them, documenting them where needed, and ensuring they are understood across the organisation
- Liaising with managers, and colleagues, offering advice, support and responding to queries on HR matters
- Managing our HR database, ensuring that data is up to date and the system is usable by colleagues.
- Leading internally managed recruitments : working with managers to plan recruitment, placing adverts, coordinating candidates and interview/testing processes.Supporting when Agencies are used for recruitment.
- Supporting on payroll, and other tasks as needed, including occasional cover for within the wider Finance & HR team.
- Generalist experience in human resources
- Formal HR qualification, e.g., CIPD or equivalent
- Experience of working with HR information systems, as well as good all round IT skills
- Experience of leading on recruitment campaigns
- Experience of acting as the first point of call for managers / staff to provide support and advice around HR processes / policies
- Ability to keep up to date on employment law
- Communication skills – able to connect with people face to face as well as communicate in writing,– making human resources relevant to them.
- Judgement – able to consider different angles to a question and decide on a way forward for the organisation.
- Willing and capable to keep administrative elements of HR in good order and up to date.
- Flexible and able to adapt to a varied role, in a small organisation – managing your own workload and the contribution colleagues make.
What we offer :
Salary: £20,400 pa (£34,000 full time equivalent)
Travel costs are paid by DCC, so you will have no commuting costs.
Location: Homeworking, but must be able to travel into the London office from time to time as required.
Hours of work: 21 hours per week
Benefits: 25 days holidays plus Bank Holidays (Pro rata for part time staff), Workplace company Pension scheme with 6% employer contribution and membership of a Group Life Assurance.
We are a flexible employer – committed to adapting how we work to allow employees to thrive inside and outside of work.
How to apply
To apply we will need a CV and a cover letter that explains you suitability for the role.
Further details on the role, the application process and our organisation -can be found in the recruitment pack.
You will need to have a pre-exiting right to work in the UK. We are unable to offer visa sponsorship.
The client requests no contact from agencies or media sales.
Stratford, East London - Hybrid
A housing association are seeking a HR Administrator to support a very busy HR team and function. This is an immediate start for around 12 weeks initially, with possibility of a FTC or permanent role after
You will support the delivery of a responsive HR Service by assisting and supporting the HR team. Provide a centralised administrative service encompassing the complete HR, Payroll and On-boarding lifecycle to new and existing staff, (including TUPE). First line support for the rest of the HR team.
The role will be in Stratford, London for 2 days a week, the rest home working. This is a great organisation who have been voted from of the best in the UK to work for. To be considered for this role you will have some HR Administrative experience and be available immediately
As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.
Our partner is an award winning UK based charity, which is promoting different solutions to the issues facing international aid and the WASH sector including standalone social impact businesses and programmes to improve hygiene, sanitation and nutrition for under-fives; designed to increase resilience and self-reliance and improve the lives and life chances of farmers, families, women, girls and young children
We are recruiting a Head of Finance and Governance to support Chief Executive and provide strategic management and operational oversight of finance, HR and business support functions and to ensure that everything is done in the most financially effective manner and in compliance with all statutory and regulatory requirements. The incumbent will be supported by qualified accountants in the UK and overseas and their local teams.
This is a part-time role, which would suit an experienced accountant/company secretary, seeking to work flexibly. The 2/3 days we anticipate this role requiring could be spread over 5 days, if the incumbent found this more convenient and all the requirements of the role can be met
- You will be the ultimate responsible person for all of the charity’s external and statutory financial reporting, including reports to funders, trustees and regulatory bodies, though the bulk of this work will be delivered by the finance teams in the UK and Africa.
- You will provide strategic budgetary and financial management support to the Chief Executive in London and the Managing and Finance Directors overseas, assisting them to develop compelling bids for fundraising and inward social investment and will liaise, if necessary, with the financial managers/reviewers of any potential funders/investors.
- You will provide advice and guidance on HR, contractual, corporate and statutory matters to the senior team in the UK and overseas, consulting/liaising if necessary with our lawyers, auditors, and other service providers in both countries.
KEY AREAS OF RESPONSIBILITY
1.1. Financial strategy
Supporting the development of financial strategies under a variety of scenarios for internal management, trustee discussion and presentation to potential funders/investors.
Leading on financial discussions with trustees and prospective funders/investors.
Developing the financial competence and confidence of PA/BW’s senior teams.
1.2 Financial oversight
Ensuring that monthly management reporting, budgeting and forecasting is accurate and timely and supporting the needs of management, trustees, project managers, funders and donors.
Reviewing the annual budget proposals raising issues, challenging assumptions and, ultimately, agreeing same with the local teams.
Reviewing the monthly financial returns submitted/presented by the finance teams querying anomalies and overspends and agreeing/requiring actions to be taken.
Updating the rolling forecasts of income and expenditure (reflecting actuals to date), monitoring the bank positions and using this to approve or reject requests for ongoing or exceptional expenditure.
1.3 Financial management
Maintaining up to date Financial and HR Policy and Procedures Manuals and responding to requests for variations thereto or divergence therefrom.
Being the principal signatory and authorised administrator for all UK bank accounts and approving changes to the mandate for bank accounts overseas.
Approving and signing off all cash transfers
2. Programme support
2.1 Programme budgeting
Preparing, discussing, reviewing and agreeing the financial budgets for individual projects and/or generic programmes.
Assisting the teams with costing, pricing, taxing and other financial sales related issues.
2.2 Programme reporting
Maintaining cumulative records of expenditure by funder and overseeing the preparation of funder reports and audit completion statements confirming the full dispersal of funds.
Submitting financial claims to statutory funders as and when required.
3. Corporate obligations
3.1 Statutory reporting
Being the principal point of contact between the external auditors the Treasurer and the board.
Agreeing the annual audit timetable and priority audit areas with the external auditors
Reviewing the draft statutory accounts produced by the local finance teams, agreeing the split between restricted and unrestricted programmes, calculating carried forward balances and agreeing same with auditors.
Confirming the appropriate use of restricted income, writing the trustees’ annual review, securing an unqualified audit report, responding to the annual audit letter, convening and managing the AGM.
Reviewing and signing off all statutory filings and ensuring compliance with all regulatory restrictions and statutory obligations.
3.2 HR and legal
Ensuring compliance with all legal, statutory and regulatory requirements in the UK and all other countries of operations.
3.3 Trustee management
Preparation of board papers and management of board meetings.
PERSON SPECIFICATION (Desirable)
Educated to degree level or equivalent
Relevant financial, HR and legal experience and qualifications
Familiarity with complex donor reporting and of managing restricted/unrestricted funding
Experience of working in an international and highly regulated environment
Awareness of investor relations in a social investment and entrepreneurial context
Understanding of managing business support systems, including ICT and procurement
A thorough knowledge of HR systems and processes
An understanding of staff management and a willingness to support staff development
Experience of managing organisational development and systemic change
Excellent written and oral communications skills
RTW in the UK essential
This is an exciting time to join Depaul UK as we are rapidly expanding our organisation. As a HR & Payroll Administrator you will be a key member of our team in providing effective administrative support. This job opportunity is based in London and is offered as a part-time (30 hours per week) role. In return, you will receive a competitive salary of £20,201.60 (pro rata) per annum plus pension and benefits.
Depaul UK works with some of the most disadvantaged young people in the UK. We specialise in working in communities where poverty and long-term unemployment have resulted in generations of social exclusion and high rates of homelessness
We are currently looking for a permanent HR & Payroll Administrator to work in our People and Organisational Development Team to handle HR administration for all our employees at Depaul UK.
You will work as part of a team that lives the organisations values; are committed to striving for excellence in all we do; and fully support in the delivery of our Mission through the development and effective implementation of People Management practices.
Main Duties and Responsibilities
- Inputs new starter details and other changes onto the HR database system.
- Issues employment references.
- Processes employee right to work checks & DBS checks.
- Ensure the monthly payroll spreadsheets are updated, and changes are processed in a timely manner.
- Monitors the HR email inbox and replies to general/recruitment enquiries
- Undertake all administration related to employee benefits (new starters and leavers, pensions, private health, etc.)
- Maintain accurate records of employee onto the HR database system
- Writing and issuing employment contracts, contract extensions, amendment letters for employees and probation letters
- Helps People and Officer Lead with ad hoc projects, TUPE’s transfer and Benchmarking exercise
Qualifications & Experience
- Educated to A level standard or previous experience as a HR Administrator
- Solid administration are required
- Experience in an HR or data sensitive environment is desirable
Skills & Abilities
- Excellent numerical, written, communication and computer skills are required.
- Proven skills in using MS office packages, specifically Excel
- Organised and with a keen eye for detail
You will have excellent communication skills and be committed to the values and ethos of Depaul UK.
What’s it like to work at Depaul UK?
- Flexible working and family-friendly policies
- Access to Perkbox giving you deals and discounts for a wide range of brands
- Up to 7% contributory pension
- Paid training & personal E-Learning portal
- Sabbatical leave
- Health cash plan
- Paid DBS
- Death in service
- Cycle to work scheme
If this sounds like the perfect opportunity for you and you’d like to become our HR & Payroll Administrator then please click ‘ apply ’ today – don’t miss out, we’d love to hear from you!
Closing Date for HR & Payroll Administrator applications: Friday 8th July 2022
An enhanced DBS disclosure is a requirement for this role. Our recruitment checks, induction, and ongoing support and supervision reflect our commitment to safeguarding our clients. Depaul UK strives to be equal opportunities employer and welcomes applications from all sections of the community.
We kindly request no contact from Recruitment or Media Agencies.
Do you have a strong operations background and an entrepreneurial spirit? Oceana is looking for a well-rounded operations professional with expertise in finance, accounting, human resources, IT, and administration to manage and help expand our office in the UK.
Oceana has operated in the UK since 2006. New funding is allowing us to expand our presence. We are hiring a number of other staff to enhance our impact in the region. A Director of Finance and Administration based in London is critical to our efforts and is the object of this search. The Director will report to Oceana, Inc’s Chief Financial Officer with a dotted line to the Vice President for Oceana in the UK.
Initially the Director will focus on set-up issues including securing office space, ensuring we have the proper registrations and licenses, assisting with the hiring of staff, ensuring proper financial controls and processes are in place.
In the long term, the Director is responsible for supporting the UK’s campaigns, organizational goals and staff while ensuring compliance with legal requirements and Oceana policies and procedures. The incumbent will be responsible for implementing and managing all operational activities, processes, and systems. They will ensure that Oceana’s resources are properly utilized, in accordance with policies and procedures and in strict conformity with UK regulations and the donor requirements. The Director is the main point of contact for employees in the UK on all human resources, financial, and administrative matters.
The Director must be dedicated to Oceana’s mission, understand its campaign goals, and actively support our success in achieving these goals. They will have strong command of financial principles and fluency with numbers, be familiar with Human Resources principles and have had demonstrated success in managing a similar office or unit.
The Director must respond to day-to-day requests both from the operations staff at Oceana’s headquarters (Finance, HR, IT and Accounting), from the VP and staff in the UK.
Founded in 2001, Oceana is the world’s largest nonprofit organization focused solely on restoring the resilience and abundance of the ocean. We achieve measurable change by conducting specific, science-based campaigns with fixed deadlines and articulated goals. Our campaigns focus on getting policy changes in countries that, govern nearly one-third of the world’s wild-caught fish, including Belize, Brazil, Chile, Mexico, Peru, the Philippines, the United States, Canada and the 27 countries in the European Union.
Oceana values a diverse workforce and welcomes people different from each other in many ways, including characteristics such as race, gender, sexual orientation, religion, ethnicity, and national origin. Oceana considers all qualified candidates and seeks to recruit from a diverse candidate pool.
The client requests no contact from agencies or media sales.
WGN’s Administrator (Human Resources) has day-to-day responsibility for a wide variety administrative responsibilities. Their work underpins our people related operations, supporting our colleagues, teams and the provision of services, and enhancing the overall infrastructure and functioning of the charity.
The role of Administrator (Human Resources) is pivotal as they are involved in a range of administrative activities, including acting as a welcoming first point of contact, coordinating recruitment, absence monitoring, contributing to ad hoc projects and the development of the function. They ensure our people related operations run smoothly and efficiently, and that everyone has an excellent experience of WGN. As with all WGN team members they are responsible for proactively contributing to a culture which values and respects diversity, learning, improvement, striving for quality and best practice.
We are looking for a highly organised and motivated administrator with experience of, or interest in, working within a human resources / people related environment for this central role. We are looking forward to welcoming someone who is engaging and pro-active, detail orientated and thorough, works collaboratively and flexibly, can effectively balance evolving priorities and wants to work within an empowering, feminist environment to our team.
This role will initially involve regular office based (in Shepherds Bush, as well as travel across London) and remote working, and it is anticipated that this will evolve overtime in line with organisational requirements.
WGN’s employee benefits include: 3% pension contribution, enhanced leave entitlement, an Employee Assistance Scheme and a commitment to professional learning and development.
We welcome and encourage applications from women of all backgrounds. We particularly welcome applications from Black, Asian, Minority and Ethnic Communities.
Interview date to be confirmed.
This post is subject to satisfactory references and DBS check.
WGN is an equal opportunities employer. The above post is exempt under the Equality Act 2010, Schedule 9, Part 1
The client requests no contact from agencies or media sales.
Are you a proactive, highly organised and friendly team player with solid administrative knowledge? Are you seeking a dynamic and engaging role which offers a wide range of experience and development in key areas of charity work? Would you like to play an important role in working towards a world where women have equal economic rights and opportunities to men?
Since 2010, we’ve directly supported over 200,000 women entrepreneurs in low and middle income countries through our business skills and mentoring programmes, and influenced global change to close the gender gap in entrepreneurship through our advocacy work. We’re looking for an enthusiastic and energetic individual who is eager to make a difference to join our team as our new Senior Research and Database Officer and help us achieve even greater impact!
This will be a position that you can truly make your own, where you will play a key role in enabling our work by supporting our fundraising and ensuring our charity is strong and efficient. This dynamic and engaging position offers the unique opportunity to work and gain experience within two key departments. The role sits within the Corporate Services team, however your time will be split equally between that and the Partnerships (fundraising) team, providing high-quality, essential support, research and admin services across fundraising, partnerships development, finance, human resources, IT and general administration. Given the wide variety of support required you will need to be willing to adapt and respond to the needs of both departments and the wider organisation if needed.
Your work will enable the Foundation to operate efficiently and effectively, and grow its income and partnerships, thereby achieving long term, sustainable growth for the Foundation and supporting incredible impact for women entrepreneurs in low and middle income countries. If you are looking to learn and develop a wide range of skills in a values-driven and fast-paced charity environment, and to contribute to long-term global development and women’s rights, then this is the role for you.
This is a full time, permanent role at 35 hours per week, with core office hours being 10.30am to 3.30pm. Our team is currently hybrid working from home and office, and you’ll need to work from our central London office (W1) a minimum of two days a week.
This role’s starting salary is £26,370 PA, and this will increase annually as you move up in your pay grade. You’ll be entitled to a fantastic package of 28 days of annual leave (which includes three that must be taken at Christmas), plus plenty of other benefits and a caring, supportive, collaborative work environment. Our team also enjoys high-quality training and other development and enrichment opportunities.
To apply, please download the job description and send us the following:
- Covering letter addressing relevant experience for the role (one A4 page max)
- Current CV (two A4 pages max)
Please complete your application by midday, 7 July 2022.
Interviews will be on Monday 13 and Tuesday 14 July 2022.
The Foundation is an Equal Opportunity Employer and actively encourages candidates of all backgrounds to apply for this position. All applicants should have the right to work in the UK. We are open to receiving applications from individuals who are interested in flexible or remote working options. Please let us know if you have any access requirements that you would like us to be aware of during this process.
Due to the large number of applications we receive, please note that you will only be contacted should we wish to invite you to interview.
Thank you for your interest in the Cherie Blair Foundation for Women. We look forward to receiving your application.
The client requests no contact from agencies or media sales.