Programme Finance Officer

Salary: £30,763 - £36,192 annum, depending on experience + good range of benefits

Contract: Permanent, Full- Time – 36.5 hours per week

Based: Milton Keynes, Buckinghamshire

World Vision is an international children’s charity working with children, their communities, and with supporters and partners, in almost 100 countries.

Through long-term development projects, emergency responses and advocacy we’ve helped bring lasting change to millions of children, over more than 60 years. And as a Christian organisation, everything we do is motivated by our faith as we strive to reflect God’s unconditional love.

Work for World Vision UK and you will be part of a truly global Partnership, building brighter futures for vulnerable children.

We are seeking a passionate individual with strong financial skills and experience in financial management or compliance related work to join us as Programme Finance Officer. We need someone who can amplify the impact of the organisation through grants acquisition and quality management of grant funded programmes. You will work across the World Vision (WV) global partnership to ensure the successful management of a portfolio of projects and programmes in compliance with donor requirements and be aligned to the implementation of the Policy & Programmes grants strategy. You will be focusing on the Most Vulnerable Children to facilitate WV's mission of positively impacting child well-being.

Key Responsibilities include:

• leading on grant compliance and management of World Vision financial processes and reporting;
• providing technical advice on compliance and financial management of donor funded programmes;
• supporting the development and submission of proposals;
• managing financial and operational risks in programme portfolios;
• maintaining up-to-date information on systems and databases; and
• conducting monitoring trips including visits to programmes in fragile states and as part of emergency response grants.

As an active Christian, this role offers you the opportunity to integrate your Christian faith and be sensitive to its various expressions across cultures and denominations.

In addition to the salary offered, we offer good benefits including pension, generous holiday entitlement and free parking (MK).

Please click the link provided to view the Job Description.

Please upload your CV of full employment history explaining any gaps of employment and reasons for leaving your previous employer. This must be accompanied with a covering letter stating how you meet the essential criteria given in the Job Description.

Closing Date for applications: 28th October 2019

Interview Dates: To be confirmed

Please note that interviews may commence prior to the closing date. If a suitable candidate is identified, the closing date may change, so please apply early to avoid disappointment.

World Vision UK is an Equal Opportunities Employer. We value diversity and aspire to reflect this in our workforce. We welcome applications from people representing all sections of the community. World Vision UK also operates flexible working policies and practices.

As a child focused organisation, World Vision UK is committed to the safeguarding of children, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records check.

By submitting your application, you understand and accept that World Vision UK will process the data you provide for the purposes of your application and in accordance with the World Vision UK - Job Applicant Privacy Notice can be viewed on our website.

No agencies please.

My client is an ambitious community focused charity in West London that is going through an exciting transformation period. The Finance  team are currently looking for a bright graduate who has gained 2 years experience within a Finance function but is looking to progress and learn in a broad role.

Responsibilities:

• Receive and record suppliers’ invoices, reconcile suppliers’ statements to the purchase ledger and be the first point of contact with suppliers. 
• Credit control management and keeping debtors list up to date.
• Raise weekly electronic and manual payments to suppliers, including to government institutions such as HMRC. 
• Reconcile credit card statements.
• Reconciliation of suppliers statement and advising any accruals as required.
• Reconciling income between ledgers, management accounts and VAT returns quarterly
• Process staff expenses.
• Monitoring recharges for services. 
• Maintain electronic banking data and posting income to accounting software.
• Maintenance of petty cash floats and suspense accounts.

The successful candidate will be working towards an accountancy qualification and be ambitious to learn and develop their skill set. They will have  covered  purchase ledger and a number of the above duties and will ideally have excellent excel skills. This is also a very people  focused role and therefore being warm and personable is essential.

City Hearts are currently recruiting for a Finance Administrator to work 40 hours per week within the Liverpool Team of the organisation. This role will require the successful candidate to facilitate the smooth running of the project through effective organisation and implementation of financial systems in line with all internal and contractual key performance indicators, policies, and procedures and to ensure all standards for City Hearts are upheld to a high standard.

City Hearts was founded in 2005 with a mandate to fully restore those with a history of vulnerability and exploitation. We began with a single home to help women with life controlling issues and shortly after welcomed our first survivor of Modern Slavery. Since then we have expanded dramatically across multiple regions and now provide accommodation and outreach support to hundreds of survivors of modern slavery every year, as well as continuing to house and support women with life-controlling issues.

The Role:

• Assist the Finance Officer in cash flow management, including but not limited to:
  • Petty cash across all project areas
  • Cheque cashing and reconciliation
  • Expenses reimbursement
  • Credit card spend and reconciliation
  • Allowances for all clients
  • Management of the office safe

• Assist the Finance Officer with contract obligations including but not limited to
  • Gathering, checking and submission of mileage forms
  • Gathering, checking and submission of casual and contract payroll
  • Scanning finance sheets at the end of the month
  • Banking of any income
  • Liaising with Head Office to maintain financial records

• Assist the Finance Officer to develop systems to improve the efficiency of financial administration. To increase the quality of output, resourcing and releasing front line case work with survivors of modern day slavery
• Maintaining accurate records on internal financial reports (FIS)
• Tracking and collating all data for the above from staff and volunteers

The Candidate:

• Ability to work to deadlines
• Good working knowledge of Excel and word are essential
• Ability to work in a Team
• Ability to work under pressure
• Good communication skills
• Good organisational skills
• Good people skills
• Ability to research
• Consistent, reliable and professional.

Benefits:

30 Days Holiday (based on 40 hour working week)

Sleep shift pay supplement

Perkbox - local / national discount scheme + app

Training / Career Progression

Various courses - personal and professional development

On-going support

Closing date for the role is midnight on 27th October

Oak Hill College is a Christian theological college in North London, training students for ministry in the Church of England and Independent churches, and for other spheres of Christian work.  Oak Hill is an Enhanced Validated partner of Middlesex University who awards and quality assures our undergraduate and post graduate level programmes.

We are seeking an experienced and qualified Finance Officer to ensure complete and reliable accounting records in line with established procedures. The Finance Officer will also be involved in preparing management and financial reports to help support management decision making and inform strategy and to oversee our Payroll Officer/Finance Assistant.

Working Hours

09.00 hours to 17.00 hours Monday to Friday with hour for lunch daily (35hrs per week) or Part time (28hrs per week) considered.

Benefits

• Salary: Competitive
• Holidays: 24 days holiday per annum plus 8 bank holidays (prorated for part time)
• Generous pension scheme
• Life assurance

For further details and experience required please visit our website and see the attached Job Description.

To apply, in the first instance please submit your CV and a covering letter to the email provided  by clicking on the "How to Apply" button, and direct any questions to the same email.

Closing date for applications: 21 October 2019

When Life Gives You Sour Lemons, Make Lemonade...

We’re looking for someone who is excited by (and highly skilled in) finance, commercial management, processes, people, culture and compliance. Basically all the things that will build our infrastructure and set us up to succeed in the way we do business.

This is the HOW person: 

“ok, we’ve got a big vision, we’ve got funding to make it happen; HOW are we going to not only deliver what we need to, but create a future where Sour Lemons is sustainably bringing about change?”

We recognise the importance of having a senior member of staff who has 'got the charities back'. The Operations and Finance lead is a crucial role and the third position we've created. 

We need someone to lead on the business operations of Sour Lemons which will support the Founder and Chief Executive to focus on creating the next part of our strategy and generating the income to go with that.

The right candidate will be able to flip between digging down deep into the detail, to high-level imaginative problem solving that allows us to stay nimble in a challenging context. You will have varied experience of all aspects involved in running a small organisation and the knowhow to confidently lead in areas of finance, HR, governance, contracts and policies (including diversity and inclusion). 

What are you waiting for? 

RedR UK are seeking to appoint a Programme Coordinator, to operate within its busy and dynamic Programmes department. The successful candidate will be based in the central London headquarters.

Closing date of Monday 21st October at midday. Interviews to take place on Thursday 24th October and Friday 25th October.

Purpose: To coordinate the delivery of RedR’s demand-led services including Open training programmes, tailored services and framework contract events.

Responsible for: Programme Officer and Administrator, based in the UK.

Working with: Colleagues within the Programme, Fundraising Team, other RedR staff, consultants, associate trainers and external contacts as necessary.

REDR AND THE WORK WE DO

Every year, hundreds of millions of people around the world are affected by natural disasters and conflict. RedR is an international disaster relief charity which saves lives by giving aid workers the vital skills they need to do their jobs to the highest possible standard. We train thousands of people each year in everything from providing emergency shelter to staying safe in the field, from project management after emergencies to essential water and sanitation skills and more.

The Programmes team is responsible for delivering demand-led services globally; providing tailored capacity building support to organisations and their partners through individual or framework contracts, and delivering RedR’s global Open Training Programme; planning and delivering a calendar of training events that meet the needs of individuals operating in the humanitarian sector.

As a Programme Coordinator in the Programmes team, you will be responsible for coordinating the delivery of our demand-led services, working to time, budget and scope. You will manage a team of Officers and Administrators in the UK, and will work closely with Programme Coordinators in other Programme hub of Jordan to ensure the delivery and consistency of our programming.

MAIN DUTIES AND RESPONSIBILITIES

Be responsible for the efficient and effective delivery of demand-led services

• Work with the Programme Manager to develop Open Programme calendars and budgets
• Prepare risk assessments for trainers travelling to insecure locations, as defined by the RedR UK Security Policy
• Monitor programme finances including:
  • Open Programme fee income to make recommendations to the Programme Manager on go/no go decisions
  • Reconciling the management accounts and checking transaction lists for internal and external financial reporting (Open, TM)
  • Forecasting budget performance (Open, TM)
• Coordinate learning solutions for organisations on the global Tailored Programme. For each event, assume full responsibility for the required activities, including:
  • Liaison with the client organisation
  • Developing and managing the event budget
  • Recruitment, contracting and management of suitably qualified Associate Trainers
  • Logistical and administrative requirements including trainer travel, accommodation, materials preparation and shipping

Understand sector needs and opportunities

• Identify and explore possibilities to for expanding the range of services offered by the Programme, including contributing to, or leading on, proposals
• Contribute to the coordination of learning needs assessments as required and related to RedR’s demand led services
• Represent RedR and Programmes at external events and forums, as appropriate
• Build and maintain relationships with key individuals in agencies operating in the sector including NGOs, UN agencies, clusters and donors organisations
• Promote the integration of new capacity building approaches into Open and Tailored Programme offerings and develop enabling systems and processes as necessary, and in liaison with the PM and other PCs

Manage a small team to deliver specific elements of the team Operational Plan

• Manage the team of Programme Officer and General Administrator, including recruitment and induction as required
• Manage the performance, work planning and continued professional development of this team
• Ensure that event planning and support and effective and efficient
• Ensure high quality participant experience 

Maintain and improve quality

• Work closely and liaise regularly with the Programme Coordinators in other locations to share learning and promote best practice to ensure a consistently high quality of RedR’s demand-led services
• Engage in the development of the Associate Trainer pool including identification of capacity gaps, attending, contributing to and feeding back on assessments
• Regularly review participant and trainer feedback to identify ways in which to improve the coordination and administration of RedR’s demand-led services

Undertake other tasks as reasonably requested by the Programme Manager.

Person Specification:

Essential:

• At least 3 years’ solid project management experience and knowledge including experience of event management
• Proven experience of identifying, contracting and managing consultants

• A proven ability to design and manage budgets in the region of £200k

• Effective workload management skills and ability to use initiative to solve problems
• Ability to represent the organisation externally and to develop networks
• An entrepreneurial approach to developing effective relationships with other organisations and an ability to manage contracts
• Excellent interpersonal and team skills
• Computer literacy in MS Office
• Relationships and Representation – used to building relationships externally and internally to an organisation to achieve good results, tactful and diplomatic, and able to represent the RedR UK externally and to develop networks and maintain these from a distance
• People management – experience of line managing staff, volunteers or interns and of coaching and improving staff performance
• Team player – experience of working successfully within a team environment and of building a new team
• Communication - Good interpersonal communication skills and self-awareness
• Work planning - Effective workload management skills and ability to use initiative to solve problems
• Travel – able and willing to travel internationally, as needed, sometimes to insecure and difficult environments for periods up to 2 weeks, and to follow RedR UK security management procedures

Desirable:

• Field exposed - Experience in Humanitarian and/or international development field operations
• Project management – at least 3 years’ experience in designing, implementing, risk managing and reporting on projects throughout the project cycle
• Qualification - Post-graduate in related subject such as Humanitarianism or International Development and suitable project management qualification
• Languages - Fluency in a language other than English

Do you enjoy keeping things organised? Are you a team player with a high level of attention to detail? If you would value the opportunitiy to support a charity's Finance Team and to learn more about key financial processes then this could be the right job for you.

OMF International UK are looking for a Finance Officer to take responsibility for a range of financial and administrative duties including accounts payable processing, reconciliations and payment runs, bank account processing and the completion of trust applications. 

The role requires relevant GCSE qualifications and strong administrative skills. Bookkeeping experience is desirable but not essential as the successful applicant will learn on the job under supervision.

To find out more about the role please read the Job Description and Person Specification.

Interviews will be held at our office in Borough Green, Sevenoaks on 14th or 15th November.

Company Overview

MannionDaniels works to create an equitable, inclusive and sustainable world. We manage a portfolio of international development programmes through our companies in the UK, Kenya, Nigeria and Cyprus.

We currently manage three global funds (UK Aid Direct, UK Aid Match and AmplifyChange). These funding mechanisms enable civil society organisations to improve the lives of some of the world’s poorest and most vulnerable people. We have already awarded over £400 million in grants for hundreds of projects across 60+ countries.

Role Summary

Our fiduciary risk team ensures that funds reach beneficiaries and are used for their intended purpose.  In doing this the team completes due diligence on prospective grantees, analyses the financial reporting and forecasts of grant holders, and works to prevent and investigate fraud across the portfolio. 

The successful candidate will work closely with the grant management teams, as well as the grant holders themselves, and will be responsible for leading on the financial management of a number of grants. Due to a number of grants being located in Francophone countries it is highly desirable  that the role holder speaks and writes fluent French as well as English.

The role represents an excellent opportunity for a graduate with a strong finance and risk management background to develop their skills in a fast moving and ethically run international development organisation. Since all of our projects are implemented overseas this role includes the opportunity for international travel.

The role is based in our Central Bath officer, with good transport links to Bristol, Swindon, Chippenham and South West England.

Applicants should be able to demonstrate:

• Significant experience of working in a financial/fiduciary role with proven experience in financial management, risk, audit or similar.
• Strong written and spoken communication skills in English and ideally French
• An interest in the work we do, with an understanding of, and sensitivity to, the work of our grant holders
• A commitment to working towards an accountancy qualification or already qualified

To apply

Please review the full job description and send us your CV and cover letter by 27 November 2019. Early applications are encouraged.

All applicants will be asked to provide proof of identity, right to work documentation and professional references as part of the recruitment process.

MannionDaniels is an equal opportunities employer. We are committed to safeguarding and promoting the welfare of vulnerable children and adults. All our employees are expected to share this commitment and abide by our Business Code of Ethics at all times

Islamic Relief Worldwide is an independent humanitarian and development organisation, serving humanity for over 35 years. With an active presence in over 40 countries, we strive to make the world a better and fairer place for those effected by poverty, conflicts or natural disasters.

Our head office in Birmingham, UK is currently recruiting for the position of ‘Programme Manager - Conflict Prevention and Peacebuilding in Fragile Contexts’ to join the International Projects Division. The purpose of the role is to lead and manage a three-year programme funded by the Swedish International Development Agency (SIDA) on conflict prevention and peacebuilding in Kenya, Pakistan and , Philippines. The PM-CPPFC will be responsible for managing the project implementation over the course of 16 months till the end of the project duration, ensuring that project deliverables and results are being achieved effectively and efficiently. The incumbent will be responsible for assuring that the project is implemented within the agreed scope of work and in compliance with SIDA’s regulations and within IRW’s policies and processes.

The successful candidate must have or be:

• A graduate degree or Masters’ Degree or in-depth experience in relevant field required (e.g. International Relations, International Development, Peace and Conflict Studies or equivalent experience in development/humanitarian areas)
• An in-depth understanding of international development issues
• Qualified in PMD-Pro and or any other Project Management professional qualifications would be useful  
• Extensive experience of managing and implementing multi-country funded project
• Understanding of conflict prevention and peacebuilding demonstrated through management of projects
• Track record of working in a similar role with an International NGO

Islamic Relief promotes equality and meritocracy, and seeks individuals who are sympathetic to the IR values of; Sincerity, Excellence, Compassion, Social Justice and Custodianship together with our policy standards on Anti-Bribery, Child Protection and Code of Conduct. If you would like to be a part of an organisation striving to make a difference in the world and are looking for a meaningful career, we will be glad to hear from you.

Please Note: Interviews are expected to take place on Monday 11th November 2019.

Pre-employment checks:

Any employment with Islamic Relief will be subject to the following checks:

• screening clearance
• proof of eligibility to live and work within the UK
• receipt of satisfactory references

For UK based roles, we are only able to accept applications from candidates who have the right to work in the UK. We are unable to progress applications which would require sponsorship.

Islamic Relief is an equal opportunities employer

The Initiative:

We want to see a world where everyone, everywhere, has someone to turn to in support of their mental health. However, this is not currently the case.  Worldwide mental health conditions are increasing and depression alone is on track to be the leading disease burden by 2030. The world is not yet equipped to handle this growing crisis, especially in low and middle income countries where the majority of conditions occur.  United for Global Mental Health was established in 2018 as an organisation focused on increasing global advocacy, campaigning and financing for global mental health to address this growing global need and increase the political and financial commitment so that everyone, everywhere has someone to turn to when their mental health needs support.

Together with over 80 people from 14 countries, we have launched  the first global mental health campaign that is led by passionate campaigners and people with lived-experience of mental health from all over the world: from Nigeria to the US, from Indonesia to Australia and from Sierra Leone to Tonga. Supported by high-profile partners and ambassadors, our campaign unites efforts to bring greater action on mental health.

About You:

You are a highly organised, proactive, confident and diligent Administrator with Accounts experience, who can balance the competing priorities of stakeholders, ready to take on a challenging but exciting role.

Reporting to the Finance & Operations Manager, you’ll deliver executive personal assistant, accounting and administrative support to the team and facilitate the smooth running of the office.

Duties will include:

• EA Support & Diary Management

• Travel Bookings

• Event Management

• Finance Administration

• Office Administration

Requirements:

• A strong understanding of, and passion for improving, global mental health

• Proven experience as an Executive/Personal Assistant or Office Assistant

• Must have an interest in Accountancy or prior experience

• Excellent written and verbal communication skills

• Pro-active with strong administrative and organisational skills

• High degree of attention to detail

• Sound knowledge of MS Office or Google (Docs, Sheets etc), Mac OS, and Xero accounting & expenses software

Desirable

• Third sector experience

• Experience of working in a small, entrepreneurial team

We are looking for a Funding Operations Officer to join our Finance and Operations team.  The Finance and Operations team is a vital part of the Charity’s ability to make an impact and improve health in Lambeth and Southwark, and uses cutting edge software, including Salesforce and Tableau, for its operational systems and business intelligence. This role is responsible for administering the Charity’s grants and special funds on a day-to-day basis and for responding to incoming enquiries and other communications from grant applicants and fundholders. The role also supports the Finance and Operations team in ensuring accurate reporting and compliance with our procedures and informs the wider organisation with high quality reporting on grants and special funds.

This is an excellent opportunity to join an experienced and growing team at an exciting time as we implement increasingly sophisticated systems for grants management and reporting, and continually develop innovative ways of working to support colleagues both internally and externally.  We are looking for an approachable and ambitious individual who works well in a team, with a keen interest in developing their skills and experience, particularly around great customer service and grant administration.

Job description

The Funding Operations Officer is a key role in the Finance and Operations team, that provides operational and financial support across the organisation.

The role is responsible for:

• Processing grants applications, contracts and special fund expenditure accurately and efficiently
• Maintaining the grants management system and other records as necessary, ensuring systems are kept up to date to provide an accurate and true record of activity
• Responding to a wide range of enquiries from members of the public including hospital staff, grant holders and colleagues in a professional, helpful and timely manner
• Assuming joint responsibility with the rest of the Finance and Operations team for: maintaining the accuracy and integrity of the grants management system; preventing fraud; providing cover for absent colleagues when required; and performing any other tasks as may reasonably be required to support the effective operation of the team

Responsibilities

Grants administration (Programmatic, Trust Engagement and Special fund grants)

• Process grants applications from submission of ideas through to decision, following agreed processes and workflows
• Assist with the management of post-decision workflows, including finalising letters of offer, setting up and monitoring payment and reporting schedules, requesting reports and invoices and actioning grant closures, extensions and write back of funds
• Respond to enquiries from grant applicants and escalate more complex enquiries to the appropriate person
• Process grants-related invoices for payment, including the logging, scanning and monitoring of approval of invoices
• Maintain and appropriately file grants-related correspondence and documentation
• Generate reports and provide information and support as required relating to applications and grants for the Funding and Trust Engagement teams
• Carry out basic due diligence checks on grant applicants
• Support colleagues to draft and execute contracts with service suppliers and maintain reports around these
• Support the production of meeting papers and reports

Special fund administration

• Process Special fund expense claims and invoices, ensuring all payments are made in a timely fashion and flag issues regarding invoices with key partners and work together to ensure accurate invoicing
• Build relationships with fund holders and support them as required in the management of their fund
• Support the Trust Engagement team to obtain spending plans and other reports from fund holders
• Produce monthly fund statements and distribute to fund holders
• Maintain up-to-date and accurate records of fund holders and other information relating to the funds
• Manage communications with fund holders including creating content for newsletters, drafting key messages, and sending out welcome packs for new fund holders
• Respond to enquiries from fund holders and escalate more complex enquiries to the appropriate person
• Maintain and appropriately file special fund related correspondence and documentation
• Generate reports and provide information as required relating to fund balances, income and spending, fund holders, activity and actions, both internally and externally

General

• Generate mailing lists based on specific criteria and undertake mailings (e.g. fund holder newsletters)
• Assist with the development of Salesforce, new or improved processes, and new ways of working through user testing and development of guidance
• Provide absence cover for other Finance and Operations team members as agreed from time-to time
• The job holder will be working in a developing environment and will therefore be expected to undertake other appropriate duties as required for the effective operation of the Charity

Person specification

Knowledge and qualifications

• Able to communicate effectively with others, both verbally and in writing, especially when explaining process (essential)
• Computer literacy (essential)
• Some familiarity with health/social care/voluntary sector technical language and organisations (desirable)
• Some familiarity with basic financial and grants related terms and concepts (desirable)

Experience

• General office administrative experience with exposure to a variety of processes and activities (essential)
• Experience using the Microsoft Office suite (essential)
• Customer facing or enquiries related experience (essential)
• Regular use of database/CRM systems, finance system or grants management system (desirable)
• Experience in drafting and reviewing supplier contracts (desirable)

Skills, attributes and abilities

• Self-starter who is adaptable, works with integrity, and exhibits the Charity’s enterprising, collaborative and delivery-minded cultural and behavioural values
• Willing to learn and develop new skills, and help to develop the knowledge and skills of peers
• Committed to the principle of continuous improvement, with careful attention to detail and due process
• Committed to delivering consistent and highquality customer service to both internal and external stakeholders
• Good interpersonal skills and able to effectively liaise with both internal and external communities
• Confident in communicating well, both in writing and verbally, and exhibits listening and influencing skills
• Problem solving skills, able to use initiative and actively seeks pragmatic solutions
• Good planning and organisational skills, able to work to multiple prioritised tasks, targets and deadlines, with careful attention to detail
• Team player, with an ability to support effective working relationships
• A self-sufficient individual, who enjoys the challenge of working with multiple stakeholders and complex systems

This is a great opportunity for a candidate to build on their fundraising experience or step into a corporate fundraising role transferring their current skills. We are looking for a dynamic, enthusiastic individual to help develop our corporate partnerships. This role is the ideal launchpad into corporate fundraising and, for the right candidate will include opportunities for training, development and progression. 

The role will combine building current relationships, researching and securing income from a range of new and existing partners. Alongside the opportunity to train and develop your skills within fundraising. 

About the Charity: 

You will work in a successful team at a leading charity with an international reputation in its field, with some great staff and volunteers, a great working atmosphere, working very close to the cause. (We are a charity providing services for people with a spinal cord injury and family members. Quite a few people in the office either have a spinal cord injury or are family members. Either would be useful for this role, but neither is expected.) 

Every four hours in the UK, someone will sustain a spinal cord injury and become paralysed. Their life and the lives of those around them will be changed forever – Back Up exists to help people pick up the pieces and get things back on track again.

For a glimpse at the lighter-side of life at Back Up, please check out this video. 

How To Apply: 

A candidates’ pack, a separate job description and an equal opportunities form should all be downloaded using the links on this page. 

Please send: 

• Your CV 

• The Equal Opportunities Form (optional) 

• A covering letter of not more than 2 pages 

What you send should address the points in the person specification (the second part of the Job Description) and persuade us that, especially in the case of each essential item, you have the potential we are looking for. 

Office Assistant

Duration:                 Part-time – 22.5 hours a week over five or four days per week, Permanent

Location: Central London, NW1 2DX

Starting date:             November 2019 

Reporting to:              Chief Operating Officer

Key relationships:       Staff, IT and telephone support companies, office suppliers, and building management

Salary: Equivalent to a full-time salary of £22,000 per annum

About Impetus

Impetus transforms the lives of young people from disadvantaged backgrounds by ensuring they get the right support to succeed in school, in work and in life.

We find, fund and build the most promising charities working with these young people, providing core funding and working shoulder-to-shoulder with their leaders to help them become stronger organisations.

In partnership with other funders we help our charities expand and we influence policy and decision makers so that all young people get the support they need.

We work with over 20 charity partners and employ approximately 40 people, including the Operations team, covering office management, information technology, finance and human resources.

Impetus is setting up the Youth Endowment Fund, a bold new attempt to put early intervention at the heart of efforts to tackle youth offending. It supports interventions and community partnerships working with children at risk of being drawn into crime and violence, and build up our knowledge of what works to prevent that.

About this role

Your key objective will be to ensure we have an office that runs smoothly so staff can focus on their work supporting, in various ways, disadvantaged young people.

We want a well-organised, tidy office with printers and other services working all the time and meeting rooms set up well. We also want to get the best out of our IT and telephone support companies. And we are always looking for ways to do things better.

We are in serviced offices now but moving to new, leased offices in early 2020. You will have an important role in making sure the office move goes well and liaising with our current and future building managers.

The role is for 22.5 hours a week. Ideally these would be spread over five days (though we are open to them being over four days). We can discuss this at the interview or in advance if you want to have a chat about working arrangements.

You’ll be working with other members of the Operations team, sometimes supporting them and vice versa.

Key responsibilities

• Keeping the office tidy and in good order
• Looking after our meeting rooms so that they look professional and are ready for use. Thinking about ways we could make them better
• Making sure our printers and other office equipment work well
• Keeping our stationery cupboard well stocked and tidy
• Answering the phone and greeting visitors
• Working with our IT and telephone support companies to ensure they are supporting our staff well and being a point of contact (with the Finance and IT Manager) for staff
• Liaising with the managers of the building our offices are in
• Dealing with suppliers of stationery, office equipment, office plants, and other office-related goods and services
• Supporting health and safety arrangements in the office
• Working out ways we can be greener in the way we operate our office
• Helping our HR team with interview arrangements and other bits of administration
• Generally helping out the Operations team and other teams at, for example, events.

Just for Kids Law is a dynamic charity working with and for children and young people to hold those with power to account and fight for wider reform. We do this by providing legal representation and advice, direct advocacy and support, and through strategic litigation, campaigning and equipping others to work for children’s rights.

We are recruiting for two Trainee Youth Advocates to join our Youth Advocacy team. The role of the Youth Advocate is to provide high quality, holistic advocacy support, amplifying the voice of children and young people in challenging situations and supporting them to communicate their wishes and feelings. The advocate also provides accurate information, including access to specialist support, to enable young people to make informed decisions. The advocate does this by; working relationally with young people; being a positive, reliable and boundaried professional; providing pastoral support where needed and supporting young people to be empowered to advocate for themselves. 

The successful candidates will be given in house training in how we work with our clients and will shadow our experienced Advocates as part of their development. As part of the eighteen-month contract they will complete a Level 3 qualification in Youth Advocacy.

Just for Kids Law believes in the value of a diverse workforce and encourages applications from people from all ethnic, cultural, religious and social backgrounds: in particular, people from BAME, LGBTQI+, etc. We strive to create a diverse working environment where anyone, regardless of background, can thrive.

Interviews will take place on 21 November 2019