Apprenticeship Administrator

We have a fantastic opportunity for an Apprenticeship Administrator to join our friendly Birmingham based team.

The role of an Apprenticeship Administrator plays an important part in providing efficient and effective administrative support for all learners and apprenticeship training activity for CIPFA’s level 7 professional accountancy qualification and our delivery of AAT at levels 3 and 4.

Apprenticeship Administrator Responsibilities:

- Managing the administrative arrangements relating to apprenticeship documentation, ensuring compliance with policies and regulations.
- Responding to learner enquiries/problems, offering information, advice and guidance on a timely basis and to satisfactory resolution in line with the apprenticeship framework. Follow up on enquiries from prospective and current learners and employers.
- Liaising with CIPFA’s delivery partners to ensure apprenticeship data is complete and validated.
- Using DAS and other government systems to manage data entry initiating apprentice starters and managing ongoing learning administration with careful attention to data protection requirements.

Apprenticeship Administrator Requirements:

You need the ability to interact well with people at all levels within the organisation and be proficient in the use of MS, Word, Excel, PowerPoint and Email.

Knowledge of apprenticeship programmes and insight into the Skills Funding Agency and Ofsted audit requirements would be a distinct advantage.

About CIPFA:

The Chartered Institute of Public Finance and Accountancy (CIPFA) is a UK-based international accountancy membership and standard-setting body. We are the only such body globally dedicated to public financial management.

CIPFA believes that improving public services is the key to changing lives for the better and that good public financial management is central to achieving this ambition.

Our educational and advisory services support our members, students and other public finance professionals throughout their careers – helping them add value to their teams and the organisations for which they work.

Through our work, we help ensure public money is raised and spent with the highest degree of openness.

We are committed to making a real difference to the world we live in.

Location: We are currently working from home. In normal circumstances the role is based from our Birmingham office.

Contract type: Permanent, 36 hour working week (normally between the hours of 9.00 am to 5.00 pm)

Salary: £20,000

Benefits: 25 days annual leave. Up to 10% employer's pension contribution. Season ticket loans. Employee Assistance Helpline. Exclusive employee discount and rewards at many major brands including health & wellbeing, retail, restaurants and mobile technology providers.

Closing date for applications: 5th February, 2021

You may have experience of the following: Apprenticeship Administrator, Learning & Development Administrator, Training Administrator, etc.

Ref: 96607

About Us

The National Lottery Community Fund is the largest community funder in the UK - we’re proud to award money raised by players of The National Lottery to communities across the UK. Last year alone we gave out over half a billion pounds (£508.5 million) of National Lottery funding to over 11,000 community projects across the UK, enabling even more people and communities to bring their ideas and ambitions to life. We support a wide range of health, educational, environmental, and charitable projects with grants ranging from as little as £500 to multi-million-pound programmes. 86% of our new grants were for less than £10k.

 At the heart of everything we do is the belief that when people are in the lead, communities thrive. National Lottery funding is open to everyone and we’re privileged to be able to work with the smallest of grassroots groups right up to large UK-wide charities. We have changed how we work across the Fund to help us serve people and communities more effectively, working flexibly and on their terms; working closer to communities.

About the Role

Funding Officers are responsible for our grant-making activity in a geographical area, including pre-application support, assessment, grant management and gathering and sharing learning. You will ensure that our funding responds to the local context, and challenge yourself and colleagues to continually improve the way we work across the Midlands region.

You will build long term relationships with people and organisations in the area you cover, this will include reaching out to new and different groups, supporting people who are applying and continuing to work with them after a grant has been awarded.

You will be responsible for understanding how an organisation’s ideas align with our funding priorities, and making good judgements about when to take an application further or when to signpost to other opportunities.

You will combine local knowledge, your knowledge of the social policy of the third sector and understanding of best practice and the experience of grant holders to make informed recommendations about who and what we fund.

You will represent the Fund within your local area including at funding fairs and external meetings, and create opportunities for people to come together. You will share learning from your conversations, events, grant holder reports and evaluations with other colleagues so that we can maximise our impact.

You’ll be part of a team, led by a Funding Manager, and comprised of a number of other Funding Officers.

The ability to drive and access to a vehicle is benefical for this role.

Location: Coventry and Warwickshire (ideally living in Coventry)

Contract Type: Permanent

Hours: 37 Hours per week, flexible working considered

Interview Date: Two stage Interview process

Telephone interviews: W/C 1st March 2021 or W/C 8th March 2021
Selection interview date: W/C 22nd March 2021

The location of this role is as stated within the advert however due to the pandemic colleagues are temporarily remote working and this is under regular review in-line with government guidelines

Essential Criteria

We are looking for talented people from a wide range of backgrounds, cultures and experiences who share our values and are passionate about making a difference through our funding. Whether through lived or gained experience you will really understand the communities we work with.You will have:

You will have:

• Communication skills: Strong listening, written and verbal communication with an emphasis on written communication for assessment purposes.
• Relational skills: Ability to nurture, develop and promote effective relationships and communication with colleagues, community organisations and other external agencies with a strong commitment to equity and inclusion
• Analytical skills: Ability to assess a high volume of applications, make good judgements, challenge when appropriate and manage risk. Understanding of financial planning and business plans, ability to analyse accounts and numerical data, and to identify and manage risk 
• Lived experience within and/or knowledge of the Coventry area and its third sector.
• An ability to manage your own workload with minimal supervision.

You will work from several locations across the area, including your home and our offices with the expectation that you will be flexible in order to get the best outcomes for our customers.

Desirable Criteria

• Experience working with underrepresented communities in the region 
• Demonstrate sound IT skills and the ability to learn detailed processes

For You

We seek to develop our staff and offer a wide range of personal development opportunities.

We offer a wide range of generous benefits including:

• Generous annual leave and company pension scheme
• Flexible working to support staff with their work/life balance, taking into account things such as caring responsibilities, worship and attendance at religious festivals
• Enhanced paid maternity, paternity and adoption leave
• Season ticket and cycle to work loans
• Paid volunteering leave

How to Apply 

Visit our website The National Lottery Community Fund for further details about the vacancy and our application process.

Equal Opportunities

Equality, diversity and inclusion in our grant-making, and amongst our people, are all vital to our success in supporting people and communities to thrive.  We believe our people should represent the communities, organisations and individuals we work with.  We are committed to being an inclusive and great place to work, and recognise our people come from diverse backgrounds. We are a Disability Confident employer and positively welcome applications from disabled people.

 

About Us

 

The National Lottery Community Fund is the largest community funder in the UK - we’re proud to award money raised by players of The National Lottery  to communities across the UK. Last year alone we gave out over half a billion pounds (£508.5 million) of National Lottery funding to over 11,000 community projects across the UK, enabling even more people and communities to bring their ideas and ambitions to life. We support a wide range of health, educational, environmental, and charitable projects with grants ranging from as little as £300 to multi-million-pound programmes. 86% of our new grants were for less than £10k.

At the heart of everything we do is the belief that when people are in the lead, communities thrive. National Lottery funding is open to everyone and we’re privileged to be able to work with the smallest of grassroots groups right up to large UK-wide charities. We have changed how we work across the Fund to help us serve people and communities more effectively, working flexibly and on their terms; working closer to communities.

About the role
 

As a funding officer you will assess requests for funding and manage grants using local knowledge, best practice, thematic expertise, and the experience of customers and stakeholders to improve our grant making and inform our decision making. By working closely with people and communities from a defined geographical area, you will understand what matters to them and where our funding can make the biggest difference.

Being responsible for supporting local people and communities you will have a strong understanding of our vision, our commitment to equity and inclusion and our funding products. You’ll also need to support our stakeholders, helping them to make connections that will help them achieve their goals.

Being responsible for the pipeline of projects you will need to understand and respond to the different needs of our customers by providing advice and considered feedback and be willing to have challenging but constructive conversations.

Funding Officers will ensure our grant management and assessment play an effective part in contributing to the Fund’s knowledge and learning as a grant maker. You will manage your own caseload, liaise with grant recipients, undertake 

project visits, identify and manage risk, supporting organisations to deliver their projects and measure their impact.

You’ll be part of a team, led by a Funding Manager, and comprised of several other Funding Officers.

Contract Type: x2 Perm, x1 11 Month FTC

Hours: 37 Hours per week, flexible working considered

Interview Date: Please refer to The National Lottery Community Fund jobs page for full details
 

The location of this role is as stated within the advert however due to the pandemic colleagues are temporarily remote working and this is under regular review in-line with government guidelines.

 

Essential and Desirable criteria:
 

Please refer to The National Lottery Community Fund jobs page for full details

For You 
 

We seek to develop our staff and offer a wide range of personal development opportunities.

We offer a wide range of generous benefits including:

• Generous annual leave and company pension scheme
• Flexible working to support staff with their work/life balance, taking into account things such as caring responsibilities, worship and attendance at religious festivals
• Enhanced paid maternity, paternity and adoption leave
• Season ticket and cycle to work loans
• Paid volunteering leave

How to Apply 
 

Visit our jobs page on The National Lottery Community Fund websitefor further details about the vacancy and our application process.

For more information about this role please refer to The National Lottery Community Fund jobs page for full details

Equal Opportunities 
 

Equality, diversity and inclusion in our grant-making, and amongst our people, are all vital to our success in supporting people and communities to thrive.  We believe our people should represent the communities, organisations and individuals we work with.  We are committed to being an inclusive and great place to work, and recognise our people come from diverse backgrounds. We are a Disability Confident employer and positively welcome applications from disabled people.

The Grants Administrator with this substantial charitable grant giving foundation has an essential role in supporting  grant giving programmes including database input and maintenance, correspondence with applicants and benefiting charities, ensuring that files are up to date and in good order, dealing with enquiries and initial grant applications and maintenance of the Foundation’s website. Please see attachments for further details.

Job Purpose

We are looking for an enthusiastic, committed and experienced administrator to join a small but successful team delivering community led approaches to tackling the climate crisis.

The postholder will be responsible for admin support for BWCE’s small staff team and board, as well as supporting the further development of BWCE’s organisational systems and maintaining them on a day to day basis. The postholder will have a specific role providing admin support for a three year, EU funded project developing a community approach to home energy demand management.

For a full job description and application form, click the 'Apply on website' button that will take you to our website where you will be able to download more details.

Bath & West Community Energy (BWCE)

BWCE is a not for profit, Community Benefit Society. Since launching in 2010, BWCE has built over 12 MW of community owned solar power systems and one small hydro scheme, enough power to meet the equivalent annual electricity demand of around 4,000 homes. For more information see www.bwce.coop. 

BWCE is working to put people at the heart of the energy transition, placing ownership and control of energy in the hands of consumers via clean energy projects that actively involve and benefit local communities. 

We are an equal opportunities employer and are keen to develop a team that is more representative of the communities we serve.

Administrator

(Ref: SUS3094)

£19,933 per annum

Up to 37.5 hours per week – happy to talk flexible working

Base: Edinburgh

Initial home working may be expected due to office closures during current C19 restrictions

About the Role

We have a fantastic opportunity for an enthusiastic administrator to join our team in Scotland. Providing administrative support across all project delivery teams, your role will play an important part in helping us to make a difference.

A typical day may see you supporting the Executive Assistants with routine administration tasks such as answering phones, managing stationery stocks and supplies, placing orders, planning meetings and coordinating events.

About You

We are looking for somebody with excellent attention to detail and experience of office administration systems, scheduling diaries and booking travel. So, if you have a passion for administration and are committed to the promotion of sustainable transport, this could be the role for you!

Apply to join our talented, creative and dedicated team in Scotland today and help us work together to make change happen. 

Interviews

Closing date for the receipt of completed applications is 9am on Monday 1 February 2021.  Interviews will take place via MS Teams on the week commencing Monday 15 February 2021.

Should Sustrans receive an overwhelming number of applications for this vacancy, the decision may be taken to close it earlier than the advertised closing date, so please ensure your application is submitted as soon as possible.

Equality, diversity and inclusion

Sustrans is committed to reducing inequality, valuing diversity and enabling inclusion.

We welcome applications from people from all parts of the community, particularly where we are under-represented. Currently, this includes people who identify as having a disability, and those from Black, Asian and minority ethnic groups.

Job Description

Job Summary

As Database Administrator, you will have overall responsibility for our Raiser’s Edge database and act as the first point of contact for any queries relating to records.

You will also be responsible for providing efficient support for income generated by Salisbury Hospice Charity.

Duties and responsibilities

• Ensure Raiser's Edge reflects accurate data
• Reconcile income in Raisers Edge to ensure accuracy of financial reporting
• Process sponsorship donations generated through fundraising pages
• Code weekly online donations
• Bulk process donations from our Regular-Giver standing orders
• Ensure new Gift Aid declarations are logged in Raiser's Edge
• Upload Event Registrants throughout the year
• Manage donor communication consent (email and post)
• Manage donor requests, such as cancellations, upgrades and general enquiries, ensuring all communication with the donor is logged in Raiser's Edge and available for auditing
• Ensure strict compliance with data protection regulation
• Perform regular housekeeping checks of new and current records
• Run data for twice yearly newsletter, enews bulletin and direct marketing campaigns
• Set up new Funds, Campaigns & Appeals for each new financial year
• Support the fundraising team to make the best use of Raiser's Edge
   

This job description reflects the current requirements of the post. As duties and responsibilities develop due to changes in organisational and other circumstances, so the actual duties and responsibilities will vary from the particulars of this job description.

Qualifications and Skills

• Experience desired (but not essential) with Raiser's Edge or similar fundraising database (i.e. ThankQ, Donorflex, Donor Perfect, etc).
• Knowledge of working in Microsoft Excel.
• Experience (but not essential) of Gift Aid administration.
• A qualification or equivalent experience in I.T. support.
• Practical understanding of database querying.

Hours of work

• 21 hours per week (flexible home working)

Closing date for applications

• Friday 29th January 2021

Job Type: Part-time Maternity Cover

Salary: £20,000 to £22,000.00/year pro rata

This exciting new role, funded by the National Lottery, will be provide key services to the team, ensuring that the business of ASIRT runs smoothly, an in compliance with regulations.As well as being responsible for financial reporting, you will provide administrative support to the legal work of the team, and work to help develop the systems and process of the organisation.

You will be at the centre of the team as we move into our new strategic plan, at a time of change within the organisation and within the sector. This is an exciting opportunity for someone looking for a career in immigration law within the charity sector. There will be opportunities for development and training for the right candidate.

Specific duties

Administrative responsibilities

• Maintain office administrative systems including filing & electronic records and support the Director to ensure our work is compliant with GDPR, our policies and procedures and the requirements of the Office of the Immigration Services Commissioner (OISC)
• To provide receptionist duties to the team
• Board support responsibilities
• Support the Director and Board in developing and maintaining the charity’s HR, financial and other policies, procedures, and processes, and carrying out regular reviews alongside the Director in light of business needs and external requirements
• Support the Director with the coordination of Board of Trustees’ meetings, ensure meetings are diarised, the agenda and papers are compiled and distributed in a timely manner and in an appropriate format, and minutes are taken, checked and distributed

Financial responsibilities

• Support the Director in financial matters, such as coding income and expenditure, checking bank statements, liaising with external bookkeeper to ensure payroll is completed accurately, management accounts are received, and so on
• Maintain petty cash processes, including monthly reconciliation
• Team Support responsibilities
• Check and input data within our information management systems (Advice Pro), run reports from the system and record any other activity on other relevant documents and forms
• Place stationery orders and ensure team members have what they need to do their jobs
• Produce client care letters and case closure letters, maintain electronic and paper filing systems

HR responsibilities

• Support recruitment, selection and induction processes, providing administrative support, and guidance and advice to all staff involved to ensure all policies and procedures are adhered to
• Undertake initial training in policies, procedures, and processes, as well as setting up computer and database login, for volunteers, individuals on placement and new employees.
• Support the development of policies and procedures and ensure that all are kept in line with current legislation

Other responsibilities

• Contribute to the development of the website and other social media
• Participate in and contribute to own appraisal and supervision process, and continuing professional development
• Other tasks as may be deemed appropriate or necessary to the smooth functioning of the office
•  Be aware of and adhere to the organisation’s policies and procedures, including the organisation’s equal opportunities policies and with due regard for health and safety
• Travel as appropriate to deliver the role
• Work flexibly and be available for occasional out-of-hours, including evenings and weekends

Person Specification

E = essential

D= desirable

Candidates will only be considered for interview if they meet the essential criteria.

Experience

• A demonstrable commitment to the field of migrants’ rights (through work, volunteering or study) (E)
• At least 2 years’ experience working in a small busy team, preferably in an advice or charity setting (E)
• Experience in financial procedures including (but not limited to):  petty cash handling, banking, managing invoice flows and coding and attributing income and expenses, (D)
• Experience of working with a diverse and vulnerable client group (D)
• Experience of organising and minuting meetings (D)
• Experience of working within a quality-regulated environment, e.g. OISC, Lexcel, AdviceUK or other (D)

Skills/knowledge

• Ability to work with a wide range of individuals, groups, and external agencies(E)
• Excellent written and verbal English skills (E)
• Strong computer skills, including speed and accuracy, and a good understanding of spreadsheets, ideally Office 365 cloud based and AdvicePro (E)
• Understanding of typical office equipment, such as photocopying, scanning, printing (E)
• Ability to work to deadlines, manage and prioritise your work effectively (E)
• Some knowledge of HR policies and processes and of GDPR (D)

Personal qualities

• Well organised, able to undertake multiple tasks, work under pressure, meet competing demands, take good decisions and stay focused
• Pay close attention to detail, able to understand different project requirements and monitor against them, including identify errors and omissions against requirements and then ensuring compliance
• Able to work without close supervision and as part of a team, flexible and adaptable
• Excellent communication skills, including the ability to listen, discuss and influence with openness and integrity.

Other requirements

• Our work sometimes requires a degree of flexibility and so the post holder will occasionally be expected to work out of normal office hours, including some evenings and weekends.
• Language skills in the communities we work with would be advantageous

APPLICATIONS ARE ENCOURAGED FROM PEOPLE WITH LIVED EXPERIENCE OF MIGRATION.

How to apply

Closing date for applications: midnight on 31/1/2020

Interviews will take place week beginning 8/2/2020

Note that at this time our intention is to conduct interviews via a Zoom or similar conference call. Full instructions will be supplied in advance - https://zoom.us/download

Please send a recent CV and a letter of application, expressly addressing the points on the person specification through the Charity Job applciation process.

Upmo is an Edinburgh-based charity that provides support and opportunity for adults with learning and other complex disabilities. Upmo was started in 2006 by Josh Barton and inspired by the belief that services for adults could truly be exciting, dynamic and meaningful.

In 2006, adults with learning disabilities lacked opportunities in higher education and there was a lack of understanding around individual needs. Those who understood the needs of service users operated with limited scope to encourage, inspire and motivate. As a result, many service users were isolated and desperately in need of opportunities to become more socially engaged, active and valued.

The response from Upmo was combining progressive learning within an educational curriculum and the development of support service provision – placing the needs of students at the heart of services. Since 2006, they have delivered these tailored support services alongside a respected curriculum of creative workshops, educational activities and vocational programmes. They encourage students to build confidence, use imagination and develop life skills and help them to play an equal, rewarding and contributing role in society.

The local authorities in Edinburgh and The Lothians love the fresh and innovative approach. Upmo is Scotland’s leader in providing exciting, dynamic and meaningful services to adults with learning disabilities and/ or autism.

Everyone at Upmo has the students and their families at heart and come to work motivated and passionate to help take the organisation forward successfully on its journey. They want to make a difference to the lives of adults with learning disabilities through tailored support and learning opportunities that will develop their potential and play an equal role in society. Upmo believe that they can be the exemplar model for Scotland and achieving this across the country, not only in Edinburgh and The Lothians, is a real driving force for everyone.

Upmo has plans to create “The Upmo Performing Arts Hub” in Leith - a bespoke and purpose-built arts centre and performance space, but this has been disrupted by the Covid-19 pandemic. While this aspiration has not diminished, external funding support has been re-prioritised to support their response to the ongoing crisis in the immediate term. Focus on creating an arts hub at the very heart of a new campus style approach for the charity endures and its creation is a major long-term objective for Upmo to ensure culture becomes accessible to all. In 2020, Andrew Thomson was appointed as the first CEO of Upmo with a clear objective of propelling the organisation forward. Bringing a wealth of experience, Andrew has brought new thinking and drive to Upmo. Working alongside the Board, he has set the future direction of Upmo. A restructure has already taken place and to continue expanding operational activities two new departments – Corporate Services and Development, are being established with 4 additional appointments.

The Funding and Grants Officer will be responsible for the compilation and submission of funding bids in line with the organisational funding plan. This role will undertake the required monitoring and reporting on all applications and bids. Reporting to the Head of Corporate Services, this role will assist them in identifying external funding opportunities which support Upmo’s strategic plan. It will also assist the senior management team in planning, coordinating and submitting funding applications to a range of Trusts, Foundations and private sector sponsors.

To be considered for this role, you must demonstrate a proven track record of sourcing external funding and meeting fundraising targets in a similar role. You must have a record of achievement through further or higher education and a commitment to advancement through certification, training and or professional membership of a relevant body like the Institute of Fundraising. This role requires you have excellent written and verbal communication skills and organisational skills alongside being self-motivated and driven. You will be experienced working to deadlines and financial targets, multi-tasking and working under pressure.

It is important that all applicants have a firm belief in inclusion, fairness and equality evidenced through work practice or personal experience. You must have a desire to ensure people are at the heart of decision making and an ability to balance this with the needs of Upmo.

How To Apply

Please contact BTA to request an information pack, full job description and person specification.

You are advised to get in touch well in advance of the closing date to give us time to consider your application and pre-interview the strongest applicants.

Closing Date: Friday 12th February 2021

Interview Date: Monday 22nd February 2021

This search is being conducted exclusively for Upmo by BTA (Bruce Tait Associates). Our leadership team have all worked in the voluntary sector and we use this experience to match organisations and individuals to create great appointments.

Derbyshire Mind is looking for a well organised, enthusiastic and committed Administrator who enjoys talking to people on the phone and believes in providing excellent customer service to everyone who contacts us. 

This key role would suit someone with strong administrative and customer service skills with an interest in mental health, advocacy or working for a charity.

The role will be office based at Kingsway Hospital, Derby with occasional travel across Derbyshire.  The role is temporarily based at home however, due to the Coronavirus situation.

You will be inputting data into a database on a daily basis and working alongside a colleague in the same role, you will be the administrative support hub for advocates and managers. 

Many of our clients and people who contact Derbyshire Mind are vulnerable people who have a mental health problem, dementia, learning disabilities, or autism.  They will have differing support needs and may be distressed, so you will need to have an empathetic, non-judgemental and calm approach. 

The purpose of the role is to:-

• Provide a first response to clients and others contacting Derbyshire Mind by telephone, email or online.

• Respond effectively and efficiently to all enquiries, providing high standards of customer service.

• Provide a high standard of administration support for the advocacy services and the Senior Management Team.

• Accurately record all enquiries and referrals on a client management database.

Derbyshire Mind is a local mental health charity focused on improving mental health and wellbeing for people across Derbyshire.  We are one of a federated network of local Mind charities across the country.  We provide a range of advocacy and community wellbeing services designed to support people with mental health problems as well as the wider population.  We are committed to developing innovative and responsive services which further promote mental health awareness and wellbeing.

We have created a role for a System Administrator within our organisation’s Project Information (PI) team, which has responsibilities for allocating granting for and reporting on the projects that Open Doors delivers in more than 60 countries worldwide.

This is a key role within the team and will be responsible for ensuring the systems used in support of our Granting Opportunities Management process are accurate and up to date. Outside of the team, the successful candidate will build important relationships with IT, our field operations and fundraising bases in support of our objective to Fully and Flexibly fund the organisation.

You would be highly comfortable with IT systems and will also help maintain and design the PI tools into the future, though this is not primarily an IT role. A good communicator, you should also be able to train others and offer general support to the PI Specialists.

To apply, please send your CV and a one-page covering letter outlining your interest and suitability for this role within a Christian organisation.

*There is an occupational requirement under Schedule 9 of the Equality Act 2010 for this post to be held by an actively practising Christian who assents to our statement of faith.

HR Administrator - LMS (1 year FTC)

HR Administrator – Learning Management System
£19,045 - £21,691 per annum FTC 1 year
Monday – Friday, 37.5 hours per week

The HR team at St Elizabeth’s Centre has some exciting plans for 2021

Would you like to be part of it?

We have an exciting opportunity for a keen HR Administrator to join our team supporting the launch of our new Learning Management System (LMS). The system will be used to make learning and development more accessible to our staff base of circa 750 employees, helping us to develop our people as they carry out their inspirational work to support vulnerable children and adults - whether they are carers, teachers, administrators or therapists.

You will provide an essential high quality, administrative service to the Learning & Development team as well as acting as the first point of contact for answering and resolving queries and technical issues related to the LMS. This will be a busy and varied role, preparing and co-ordinating training support materials alongside providing regular reports through our HRIS system and the LMS. You will thrive on using systems, maximising IT and analysing data.

As a key member of the team, you will keep our training records accurate and up to date ensuring clear processes are in place. The ideal candidate will be someone who has knowledge and experience of Learning Management Systems (preferably Moodle), who thrives in busy environments, is an expert in all things Microsoft and is highly proficient in using IT systems. Generating reports is a big part of this role so it’s essential you are the expert at using Excel. You’ll be the first point of contact for both staff and external agencies so you’ll need to be able to communicate effectively at all levels including liaising with our system provider to rectify any issues.

If you have excellent organisational skills, a desire to progress in the world of HR and excellent IT skills (especially LMS) we would like to hear from you!

St Elizabeth’s is situated in Much Hadham within 68 acres of Hertfordshire parkland between Harlow and Bishop’s Stortford. We support people with Epilepsy and other complex needs from 5 years old through to 80 in our Children’s Home, School, College, Residential Homes with nursing and Day Centre. Over 150 adults and children call St Elizabeth’s their home making us an inspirational place to do great work. We have worked hard to ensure that our site is COVID secure and complies with current government health and safety guidelines.

We offer an excellent range of staff benefits including:

- We will invest in your learning and development with 3 ½ days free (class based) induction training
- Funded DBS
- Subsidised restaurant
- High Street retail/leisure discounts
- Fabulous staff development – fully funded for you by the Centre
- Generous holidays
- Discounted gym membership
- Free Life assurance
- Free on-site parking

Closing Date: February 4th 2021

Interview Date: w/c 11th February 2021

We reserve the right to close the position early if a sufficient number of applications are received

To apply and to find out more information about St Elizabeth’s, please visit our website.

Offers are subject to pre-employment checks including an enhanced DBS check fully funded by the centre.

Please note we are not on a public transport route. Salary is dependent on qualifications and experience.

Registered Charity 1176777 Equal opportunities

You may have experience of the following: HR Assistant, HR Administrator, Human Resources, Data Entry, HR Admin, People Administrator, HR Officer, Human Resources Officer, HR Executive, Human Resources Executive, etc.

Ref: 96129

HR Administrator – Learning and Development

£14,002 - £15,236 per annum

Tuesday – Friday, 30 hours per week - 4 month contract

We have an exciting opportunity for a Learning and Development Administrator to join our busy and friendly team. This temporary role is based in our Training and Development department and provides an essential, high quality administrative service to the team. This will be a busy and varied role, you’ll be preparing and co-ordinating training support material, providing regular key performance indicator reports, inputting data and setting up rooms for training in line with Health and Safety requirements.

No day will be the same as you arrange meetings, take notes and keep the training records accurate and up to date. We’re looking for someone who thrives in busy environments, is an expert in all things Microsoft and highly proficient in using IT systems. Creating reports is a big part of this role so it’s essential you are a whizz on Excel. You’ll be the first point of contact for both staff and external agencies so you’ll need to be able to communicate effectively at all levels. If you have excellent organisational skills, are able to manage your time effectively and have experience in an administration role, we would like to hear from you!

St Elizabeth’s is situated in Much Hadham within 68 acres of Hertfordshire parkland between Harlow and Bishop’s Stortford. We support people with Epilepsy and other complex needs from 5 years old through to 80 in our Children’s Home, School, College, Residential Homes with nursing and Day Centre. Over 150 adults and children call St Elizabeth’s their home making us an inspirational place to do great work. We have worked hard to ensure that our site is Covid secure and complies with current government Health and Safety guidelines.

We offer an excellent range of staff benefits including:

- We will invest in your learning and development with induction training through blended and class based approach
- Funded DBS
- Subsidised restaurant
- High Street retail/leisure discounts
- Fabulous staff development – fully funded for you by the Centre
- Generous holidays
- Discounted gym membership
- Free Life assurance
- Free on-site parking

Closing Date: 4th February 2021
Interview Date: w/c 11th February 2021

We reserve the right to close the position early if a sufficient number of applications are received

Offers are subject to pre-employment checks including an enhanced DBS check paid for by the centre. Please note we are not on a public transport route. Salary is dependent on qualifications and experience.

Registered Charity 1176777 Equal opportunities employer

You may have had experience of the following: HR Administrator, Human Resources, CIPD, HR Assistant, Human Resources Administrator, Learning & Development, L&D etc

About the Freedom Fund

The Freedom Fund is a leader in the global movement to end slavery. It:

• invests in those countries and sectors with the greatest incidence of slavery.
• analyses which interventions work best and shares that knowledge.
• brings together a community of activists committed to ending slavery and empowered by the knowledge of how best to do so.
• generates funding by demonstrating how effective interventions can protect those at risk of being enslaved and free those in slavery.

The Freedom Fund works to combat many different forms of extreme exploitation, including forced labour, sex trafficking, forced marriage, and the worst forms of child labour. The Fund operates anti-slavery programs in Ethiopia, India, Nepal, Thailand and Myanmar and will open new programs in Brazil, Indonesia and Bangladesh in 2021.

About the position

This is an exciting opportunity for an ambitious individual to increase the effectiveness and impact of a non-profit working to improve the lives of millions of the most vulnerable people around the world.

Reporting to the Business Operations Manager, this role has two key responsibilities: providing a high level of administrative support to the Freedom Fund’s operations and programs team and ensuring the smooth running of the London office.

Responsibilities

Operations team support (50%)

• Provide IT and technical support to an international team, troubleshooting maintenance issues on both Mac’s and PC’s, supporting the team with issues on Zoom, Dropbox, Microsoft Office, Gmail, Adobe Pro and Slack - including training new starters on these systems;
• Provide administrative support for recruitment activities, including advertising roles, screening candidates and organising interviews;
• Provide administrative support for the HR function including but not limited to collecting of timesheets, researching external courses for learning and development needs, keeping staff contact lists and organisational charts up to date;
• Provide general support to the Business Operations Manager as needed, including assistance with scheduling internal and external meetings, proof-reading, research, basic finance administration and other operations-related tasks.
• Office management, as outlined below.

Programs team support (50%)

• Oversee and manage the grants database, ensuring signed agreements are logged in the database in a timely manner.
• Support members of the program team with international travel (post covid restrictions). Including but not limited to international travel bookings, flights, accommodation, visas, managing travel security memos, tracking travel vaccinations, and supporting the continued development of systems and processes related to travel; 
• Manage expense reimbursement claims and credit card reconciliations for the Managing Director of Programs and Director of Programs;
• Provide general support to the Program Operations Manager as needed, including assistance with scheduling internal and external meetings, proof-reading, governance support, holiday cover for
• Business Central finance approvals and other program-related tasks;

Office management (post covid restrictions)

• Support a ‘return to office’ following covid restrictions, ensuring the office is covid-secure;  
• Perform receptionist duties: answering the phone, taking messages, welcoming guests, managing the Freedom Fund’s general inbox, and general office cleanliness and presentation;
• Run errands, manage supplies, and all relevant vendor relations;
• Organise catering for meetings and room bookings as required;
• Act as point person for solving any technical challenges with computer systems, email and networks as needed.

Qualifications and experience

Essential

• Previous professional work experience in an administrative role.
• Exceptional IT skills, able to troubleshoot maintenance issues on both Mac’s and PC’s, with a strong knowledge of Zoom, Dropbox, Microsoft Office, Gmail, Adobe Pro and Slack
• Outstanding oral and written English communication skills.
• Excellent numeracy skills.
• Entitled to work in the UK without work permit sponsorship from the Freedom Fund.

Desirable

• Experience of human resources and/or recruitment administration;
• Experience of working within the third sector, especially working across time zones;
• Experience of grants administration.

Personal attributes

Essential

• Ability to proactively identify key issues, think ahead, anticipate needs and use judgement to adapt solutions to meet situational needs;
• Superb time management skills with the ability to both multi-task and be agile - operating in a fast-pace environment.
• Excellent interpersonal and communication skills with the ability to liaise with individuals at all levels and across a wide range of internal and external stakeholders;
• Team player committed to the Freedom Fund’s vision, mission, values and goals and passionate about human rights issues;
• Excellent social skills, able to operate with diplomacy, tact and empathy, working as part of a team in a co-operative and supportive way, with a wide range of individuals from diverse backgrounds;
• Ability to remain focused and calm under pressure in order to deal with ambiguities and conflict;
• A commitment to excellence and a relentless pursuit of results with an exceptional work ethic, strong organisational skills and a can-do attitude;
• Ability to work independently, displaying strong initiative in solving day-to-day problems with limited direction.

Compensation

• £25,000 - £30,000 per annum, plus 10% non-contributory pension scheme.
• 25 days holiday per annum, plus public holidays.
• Season ticket loan and cycle scheme available.