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University of Wolverhampton Students' Union, Wolverhampton (On-site)
£40,000 per year
Posted 5 days ago
Closing in 7 days
The King's Trust, Belfast (Hybrid)
£44,700.00 to £56,000.00 (pro-rata £35,760.00 to £44,800.00), dependent on your skills, knowledge and experience
Join The King’s Trust to lead major fundraising partnerships that change young lives across Northern Ireland.
Posted 3 days ago
Closing in 6 days
The British Society for Rheumatology, Multiple Locations (Hybrid)
£26,521 - £33,456 per year, depending on experience
You will assist in the planning and delivery of a range of education courses, webinars, bursary schemes and digital learning activities
Posted 1 week ago
Closing tomorrow
Atkinson HR Consulting, Wolverhampton (On-site)
£40000 per annum
Posted 2 weeks ago
Closing in 5 days
Tommy's, Central London (Hybrid)
£63,000 - £65,000 per year
Posted 1 week ago Apply Now
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Somerset Wildlife Trust, TA1, Taunton (Hybrid)
£31,000 - £35,000 per annum
Posted 1 week ago
Access - The Foundation for Social Investment, London (Hybrid)
£37,200 per year
Recruiting a Programme Officer who will provide a support function for colleagues and build good relationships with our external partners.
Posted today
Harris Hill Charity Recruitment Specialists, Barnet (Hybrid)
£49,976 - 55,000 per year
Posted 1 day ago Apply Now
Spectrum Northants, Northampton (On-site)
£38,500 - £40,500 per year
Posted 5 days ago Apply Now
Page 5 of 17
London, Greater London (Hybrid)
£38,000 - £40,000 per year
Full-time
Contract (6 months with the potential to extend)

Actively Interviewing

This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!

Job description

Responsibilities

Executive Assistant to the CEO

  • Manage the CEO’s diary, travel arrangements, and general administration (supporting the wider team where needed).

  • Manage the CEO’s inbox and LinkedIn messages: triage, prioritise, and draft responses on their behalf where appropriate.

  • Support the CEO in engaging with key stakeholders, including funders, trustees, and partners.

  • Prepare communications on behalf of the CEO, including blog posts, social media content, and internal updates.

  • Identify speaking events and provide briefings for events

  • Represent the CEO in meetings, where agreed, and ensure follow-up actions are captured and completed.

  • Manage and support cross-organisational projects with multiple stakeholders.
    Provide occasional administrative support to the wider team during peak periods.

Board & Governance Support

  • Manage Board of Trustees engagement and communications.
    Coordinate Board meetings, including preparing agendas, collating and distributing Board papers, and taking minutes.

  • Support governance procedures and ensure records are maintained in line with compliance requirements.

Office Management & Team Support

  • Oversee smooth running of the London office, including supplies, facilities, mail,  and liaising with suppliers.

  • Support the Head of People and Culture with HR administration, recruitment coordination, and onboarding.

  • Organise and coordinate team events and activities, including away days.

  • Help maintain key organisational systems, processes, and documentation.

What we’re looking for

We know not everyone will meet every requirement, but we’re looking for someone who can bring most of the following:

  • Proven experience in an EA, PA, or senior admin role, ideally supporting a CEO or senior leadership team.

  • Strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.

  • Excellent written and verbal communication skills, with the ability to adapt tone and style for different audiences.
    Confident building relationships at all levels, from team members to trustees, funders, and partners.

  • Discretion and sensitivity when dealing with confidential information.
    Proactive problem solver who can anticipate needs and take initiative.

  • Comfortable influencing and coordinating colleagues to deliver on shared goals.

  • Strong digital skills, including using Google Workspace, and online collaboration tools such as Monday, Salesforce and Slack.



 

Person Specification 

Essential skills and experience

  • Proven experience in an EA, PA, or senior administrative role, ideally supporting a CEO, Director, or senior leadership team.

  • Excellent organisational skills, with the ability to prioritise competing demands and manage multiple projects at once.

  • Strong written and verbal communication skills, with the ability to draft clear, professional correspondence and adapt style for different audiences.

  • Confident relationship-builder, able to engage effectively with colleagues at all levels, trustees, funders, and external partners.

  • High level of discretion and integrity when handling confidential information.

  • Proactive problem-solver, able to anticipate needs, spot issues, and take initiative.

  • Comfortable coordinating colleagues and holding others accountable to deadlines.
    Strong digital skills, including Google Workspace (Docs, Sheets, Slides), and familiarity with collaboration tools such as Slack, Monday, and Salesforce (or similar CRM).
     

Desirable skills and experience

  • Experience supporting a Board of Trustees or similar governance body, including preparing papers and taking minutes.

  • Experience working in a charity, social enterprise, or purpose-led organisation.

  • Understanding of governance and compliance requirements.

  • Event coordination experience (e.g. team away days, workshops, or external events).

  • Experience creating or improving processes, systems, and documentation.
     

Personal attributes

  • Highly organised and detail-oriented, with a calm and professional approach.

  • Flexible and adaptable, able to manage shifting priorities with ease.

  • Collaborative and team-oriented, willing to “roll up your sleeves” when needed.

  • Confident, approachable, and comfortable working with senior stakeholders.

  • Motivated by Hatch’s mission to create a fairer society by supporting underrepresented founders.

Application resources
Posted by
Hatch Enterprise View profile Organisation type Registered Charity Company size 11 - 20
Posted on: 16 September 2025
Closing date: 25 September 2025 at 23:30
Tags: Administration, Project Management, Office Management, Governance / Management

The client requests no contact from agencies or media sales.