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Top job
MediCinema, London (Hybrid)
£30,718 per year
Are you organised, passionate, have an interest in film and are looking for a rewarding role in a unique charity?
Posted today Apply Now
Top job
Forces Employment Charity, London (Hybrid)
£70,000 per year
Posted 1 day ago
Closing in 5 days
Medical Justice, Finsbury Park (On-site)
£39,000 - £42,000 per year
Posted 1 day ago
Nazareth Care Charitable Trust, London (On-site)
£25,000 - £26,500 per year
Posted 1 day ago Apply Now
Closing in 3 days
The Drinkaware Trust, London (Hybrid)
Up to £71,000 depending on experience
Posted 2 weeks ago Apply Now
Closing in 6 days
Unifrog Education Ltd, Remote
£37,306 - £43,000 per year
Unifrog is looking for an Account Manager - Newcastle (and surrounding areas)
Posted today
Closing in 3 days
Population Matters, Remote
£55,000 - £62,000 per year
Population Matters is an environmental and human rights charity, working to ensure that our population can co-exist in harmony with nature.
Posted 1 week ago Apply Now
Muslim Hands, Remote
up to 23,000 per year (commensurate with experience)
URGENTLY seeking a dynamic and experienced Systems Accountant to lead implementation of our budget and finance management system worldwide!!
Posted 6 days ago Apply Now
Living Streets, London (Hybrid)
£50,630 - £57,123 per year
Posted 2 weeks ago
Page 1 of 6
London, Greater London (Hybrid)
£30,718 per year
Full-time
Permanent

Using Anonymous Recruitment

This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.

Job description

Location: London Bridge SE1 (40% home-based also possible)

Terms: Full time

Salary: £30,718

About MediCinema

MediCinema is a unique national, UK registered charity that improves the wellbeing and enriches the quality of life of NHS patients, their families and carers through the power of the shared cinema experience and the magic of film. We achieve this by building and running cinemas in hospitals and places of care equipped with space for beds, wheelchairs and medical equipment, and providing free films and activities for patients of all ages. Our services help to improve emotional, mental and physical health, reducing isolation, anxiety and stress, and increasing patient resilience to help them cope with what they’re going through.

The Role

We are looking for an Operations and Finance Coordinator to join our small but growing central office team. The post-holder will work closely with the Operations Manager, Head of Finance and Head of Impact & Service Delivery to play a vital role in ensuring the smooth-running of the charity, our impact and our service delivery.

This position would suit someone who is passionate, organised, and has an interest in film, healthcare and helping to improve people’s wellbeing.

Main Tasks and Responsibilities

Service Support

  • Support the Operations Manager with managing film delivery to all our sites, including monitoring of KDMs and DCPs
  • Support cinema sites by ensuring all our in-hospital marketing materials are up-to date and accurate, including:
    • Create monthly posters for all sites, and other ad-hoc posters
    • Create info cards about upcoming films
    • Update the film information on our Showtimes page of our website
    • Updating digital entrance screens
    • Ordering physical posters and standees from film distributors
    • Support on developing any new initiatives to promote our services in hospitals
  • Deputising for the Operations Manager when required, including occasionally covering out-of-hours emergencies

Impact and Evaluation

  • Support with the management and upkeep of our Impact data management system Smartsheets to ensure it is accurate and as up-to-date as possible. Specific tasks to include, but not limited to:
    • Check for data errors each morning and follow up accordingly to resolve any issues
    • Uploading Serennu Children’s Centre data
    • Uploading new nurse and volunteer data
    • Inputting film list and BBFC info up-to-date each month
    • Migrating other data as and when required
  • Support with the collection, inputting, organising and analysis of service delivery questionnaires, Thank You feedback cards and other service evaluation and research projects
  • Support the Head of Impact and Service Design with the collection and management of case studies

Event/Screening support, including Disney Partnership

  • Support the co-ordination and management of special screenings, events and Disney MTM projects. Including planning, managing orders/deliveries, attending events and assisting with consent form collection
  • Support with post-event tasks, such as accurate organisation and storage of photography/media, collecting and collating relevant feedback, and follow-up emails
  • Operate projection equipment and run screenings (training will be provided), in case of emergencies, holiday cover, special events and supporter/fundraiser visits
  • Brainstorming with the team about any potential future ‘Beyond the Big Screen’ and Disney ‘Moment that Matter’ ideas and initiatives

Finance support

  • Checking, processing and preparing payment of nurses’ invoices
  • Checking and processing all other supplier invoices
  • Support Head of Finance with income recording and analysis
  • Preparation of monthly credit card and other expenditure analysis
  • Banking of cheques/cash
  • Inputting of data into accounting system (currently Quickbooks)

Administration and other duties

  • Ensure patient data, and any other relevant data, is captured accurately on Donorfy/CRM system
  • Communicate effectively with all team members and provide relevant and required information in a timely fashion
  • Undertake other duties as reasonably required by the Operations Manager, Head of Finance, Head of Impact and Service Design

MediCinema is a small team and staff members are expected to support each other and share cross-organisational work in addition to fulfilling individual responsibilities.

The Person

MediCinema is seeking a highly organised, enthusiastic individual who can demonstrate the following skills and qualities:

  • Excellent communication and interpersonal skills, a professional manner and the ability to communicate effectively with a variety of colleagues
  • Excellent organisation and administration skills likely gained over at least 12 months working
  • A meticulous attention to detail
  • Ability to prioritise efficiently, working within time constraints and judging organisational priorities
  • Excellent IT skills (including Microsoft Outlook, Excel and PowerPoint)
  • Working knowledge of data management systems and CRM databases, and affinity with data analysis
  • Some experience with financial administration such as processing invoices etc
  • A pro-active ‘can-do’ approach and the ability to work effectively in a small team
  • The ability to carry out duties with good humour and tact, maintaining confidentiality where appropriate
  • The ability to use initiative and contribute new ideas
  • A commitment to and affinity with MediCinema’s core mission
  • An interest in film
Application resources
Application Instructions

Please send your CV and a covering letter telling us what appeals to you about this role and what makes you a strong candidate (no longer than one side of A4)

Posted by
MediCinema View profile Organisation type Registered Charity Company size 6 - 10

We provide cinema experiences inside hospitals to support the emotional, physical and mental health of NHS patients.

Posted on: 03 June 2025
Closing date: 16 June 2025 at 12:00
Tags: Administration, Volunteering Management, Operations, CRM, Data Analysis, Database Management, Delivery, Health / Medical, Mental Health, Monitoring and Evaluation, Office Management, Video / Film, Events / Activities

The client requests no contact from agencies or media sales.