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Top job
Westway Trust, North Kensington (On-site)
£35,184 per year
Seeking an experienced and confident Team Administrator to provide efficient and effective administrative support to the Property Department
Posted 2 days ago
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Page 7 of 24
North Kensington, Greater London (On-site)
£35,184 per year
Full-time
Permanent
Job description

Westway Trust are seeking an experienced and confident Team Administrator to provide efficient and effective administrative support to the Property Department, playing a key role in ensuring the annual cycle of organisational requirements in terms of administration are well planned, on track and delivered by the relevant part of the team. 

You will be a friendly, motivated and pro-active Administrator who will be highly organised to drive a number of competing work packages. You’ll be comfortable in connecting with colleagues, tenants and key partners and stakeholders on the Westway Trust 23 acres estate, with the ability to listen and gather a range of source material and feed these back into the work of the Property Team.

If you thrive in a dynamic and fast-paced environment, enjoy problem-solving and working collaboratively, and will be committed to supporting the North Kensington community, this role could be for you.

Key responsibilities of the role include but are not limited to:

  • Provide efficient and effective administrative support to the Head of Property and the Property Managers, including the scheduling of team meetings.
  • You will ensure time is set aside by the whole team to meet organisational goals, such as performance reviews, work to achieve the organisation’s annual audit, service charge reconciliation, and contractor reviews.
  • Schedule in key team tasks within the peaks and troughs of the range of team activities.
  • Initial point of contact for enquiries to the Property team.
  • Manage routine office duties such as invoice requests and expenses.
  • Upkeep and maintenance of databases.
  • Schedule Committee Meetings and attend in the capacity of the minute taker. Work with the team to prepare and collate the papers. 
  • You may be asked to organise emails, create presentations, and work within the teams filing system.
  • You will receive reports from key team members and ensure they are ready to present through the Governance.
  • You will co-ordinate and collage high level data collection provided by others for upward reporting.
  • You will ensure key project information regarding estate development is circulated to the lettings and leasing side of the Property Team’s operation. 

Essential Experience, Skills and Attributes

  • Minimum 5 years’ administration experience working on multiple work streams, in a busy office, with strong organisational and time management skills.
  • Experience of designing and delivering high quality, proactive project administration.
  • Experience of scheduling and dealing with Committees.
  • Proficient IT skills, across Microsoft Office, and willing to learn new systems.
  • Excellent written and verbal communication skills with the ability to create presentations and other communications.
  • Experience of research.
  • Experience of creating useful templates to support projects.
  • Experience in prioritising competing demands and workloads.
  • Experience of team-working and collaboration with an eye for detail.
  • You will be assertive, able to use your own initiative and capable of managing upwards with tact.
  • Understanding of Equalities, Diversity and Inclusion and commitment to working with and for diverse 

Desirable 

  • Experience within any field of Property, Construction, or Estate Management
  • A good understanding of the local area (North Kensington).

Benefits of working with us:

  • Great location in the heart of Portobello, North Kensington
  • Generous holiday entitlement of 25 days per year + statutory bank holidays
  • Sick pay scheme
  • Investor in People (IiP) employer
  • Free gym membership at health club one minute walk from the office
  • Pension scheme
  • Life Assurance
  • Season ticket / bicycle loan
  • Free eye test voucher

The application deadline is Tuesday 26 August 2025 when applications will be reviewed and shortlisted for interview.  However, we reserve the right to close the application early. An early application is strongly recommended. Please apply directly from our website.

Application resources
Posted by
Westway Trust View profile Organisation type Registered Charity Company size 101 - 500

We exist to work together with the local community to enable North Kensington to thrive.

Westway Trust logo Play
crowd.jpgAdult-learning-celebration-2023-61-scaled.jpgcommunity.jpgGKUwnn3W8AAE-Eh.jpg
Posted on: 29 July 2025
Closing date: 26 August 2025 at 20:00
Tags: Administration, Customer Service, Property Management

The client requests no contact from agencies or media sales.