Hr assistant jobs

Main purpose of post
 To provide effective administrative support across the organisation, which will
include minute taking and completion of expenses.
 Perform administrative tasks related to HR processes, to ensure the efficient
delivery of HR services and the accurate maintenance of employee records.
Requiring the candidate to be organised, detail-oriented, and able to handle
sensitive information with confidentiality.
 Work on administrative projects and time-limited pieces of work to help
improve systems and processes.
 Support colleagues from all different departments with increased activity at
key times of the year, such as fundraising campaigns i.e., Christmas campaign,
the governance meeting cycle and supporting our events.
 Providing reception cover at our Support Centre, Cavendish Centre and Charity
Hub when required.
What you do
Administration
You will support the whole organisation with a range of administrative tasks
which will include:
 Completing minutes for key meetings.
 Processing of Expenses on behalf of the Senior Leadership Team.
 Arranging room bookings both internally and externally.
 Support with co-ordinating organisation wide meetings i.e., monthly staff
meetings, away days, including booking venues and arranging catering.
 Supporting with governance committee cycles, preparing documents and
reports as required.
 Inputting data into relevant systems accurately and in a timely manner.
 Dealing with enquiries from patients, donors, supporters, service providers
and volunteers as required in a timely and effective manner.
 Provide general administrative support to the wider team as required.
 Taking donations in any of the Weston Park Cancer Charity locations.
 Support with the administration of our grants programme, including
preparing and issues letter to grant applicants as instructed, updating and
maintaining grant budget spreadsheets.
You will work on time limited ad hoc projects, which could include:
 Creating and implementing new processes, including building templates /
documentation / matrixes.
 The build-up to / during and/ or after a campaign / or event.
HR Support
You will provide support to the HR Manager which will include:
 Maintaining and update employee records.
 Assist in the recruitment processes (posting job ads, scheduling interviews,
communicating with candidates).

 Support with preparing HR documents, such as onboarding paperwork, and
employee letters.
 Coordinate new hire onboarding and offboarding processes.
 Organize training sessions and maintain training records.
 Assist with HR projects such as employee engagement programs.
Cover Support
You may be asked to provide cover on the front of desks of one of our sites:
Cancer Support Centre, Northumberland Road, our Charity Hub, Whitham Road
or Cavendish Centre, Wilkinson Street which will include:
 Meeting and greeting visitors including supporters and patients and acting as
their first point of contact for any queries.
 Dealing with telephone, email and postal enquiries across the organisation
 During cover period, you may be required to open and close the patient
spaces, as part of a wider team rota.
 Booking in and logging patients onto the relevant records and databases to
provide accurate data.
 Sending appointment reminder calls/texts/letters to clients as required.
 Co-ordinating the Transport service, including supporting and co-ordinating
the volunteer drivers.
 Managing the consumables within this patient space and ordering
replacement stock as and when required.
The job description is not an exhaustive list of all duties required of the postholder.

Part Time – 14 hours per week

Salary: £25,909 pro rata - (actual salary for working 14 hours is £10,363.60)

The Diocese of Chester is seeking to recruit a Finance Administrator who will provide finance support to the Diocesan Board of Education (DBE) and working under the direction of the DBE’s Finance & Operations officer and Director of Education.

The successful candidate will have an appropriate finance administration qualification (AAT Level 2 or equivalent) and have had previous responsibility for bookkeeping in a small to medium enterprise.

For informal conversation, contact Canon Chris Penn, Director of Education - contact details in the attached documents or via the apply/redirect to recruiter button. 

The job description, person specification and application form can be downloaded from the Diocesan website: 

Please see website address in the attached documents or via the apply/redirect to recruiter button.

Completed application forms should be returned to Mrs E A Geddes, Diocesan Director of Human Resources, preferably by email - contact details in the attached documents or via the apply/redirect to recruiter button. 

Closing date:  Sunday 26th October 2025

Interviews: Wednesday 5th November 2025

Summary

The Diocese of Leicester is seeking a individual to serve as Executive Assistant to the Bishop of Leicester. To maximize the ability of the Bishop of Leicester to function effectively in their role by ensuring excellent office support and to support the work of the Diocese as a whole.

Purpose of the Role

As Executive Assistant to the Bishop of Leicester, you will be dealing with diary and meeting planning, managing correspondences, having oversight of and support for HR processes, office management, meeting project participation.

Key requirements

• 35 hours per week (usually 8:30am to 4:30pm, with flexibility possible)
• Working from the office at Bishop's Lodge, 12 Springfield Road, but with some home working possible, in agreement with the Bishop.

Your Salary

• A salary of £27,027 per annum, plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of your salary.

Your Benefits

• 25 days annual leave plus eight bank holidays. This is exclusive of public and additional holidays. The leave year runs from 1st January to 31st December.
• We welcome all flexible working arrangement requests. This is looked at in a case-by-case scenario and if this fits within the department's needs. We try to be as flexible as we can in your work pattern to support you with other commitments, and to give a good work-life balance.
• We offer many services and initiatives under our Family Friendly Programme, some of these include enhanced Maternity Leave initiative, Adoption Leave, Paternity Leave, & Shared Parental Leave.
• Access to Occupational Health, and an Employee Assistance Programme.
• Automatic enrolment and access to Medicash (one of the UK's leading health cash plan providers), providing you with many services including reimbursements of routine dental treatment, optical, specialist consultations, and therapy treatments. Unlimited access to virtual GP & Private prescription service and health & Stress related helplines.
• Apply for eligibility for an Eyecare voucher.

Breast Cancer Support Officer
Contract Type: Fixed Term Contract (18 months)
Working Hours: Part time, 3.5 days a week (24.15 hours) - we are open to a conversation about how you work these hours
Location: Mobile Worker, based in South Wales with regular travel expected across Wales (2 days a week)
Salary: £37,000 - £41,000 (pro rata)

If you would like this job description in Welsh, please contact the TA Team at Macmillan.

About us

At Macmillan you'll find talented people working together to do whatever it takes to support people living with cancer. We're going all out to find even better ways to help even more people who need our support. Our values are at the heart of who we are and everything we do, inspiring our thinking and guiding our actions.

Our new organisational strategy sets out how we’ll fight even harder to make every pound raised count for even more. With your help, we’ll transform cancer care for good.

About the role

Are you a compassionate and organised professional with a passion for improving breast cancer care in Wales?

We’re looking for a dedicated and empathetic Breast Cancer Support Officer to help deliver our Breast Cancer programme in Wales. This role is central to achieving the programme’s objectives through coordination, event planning, community outreach, and administrative support.

You’ll work closely with healthcare professionals, people living with breast cancer, and partner organisations to improve services, raise awareness, and co-create solutions that make a difference for people living with cancer.

Key responsibilities:

• Coordinate and support activities, events, and project workstreams across the Breast Cancer programme in Wales
• Provide operational support for the Secondary Breast Cancer (SBC) project, including liaising with Cancer Nurse Specialists and responding to patient feedback
• Coordinate the Bra and Prosthesis initiative, organising events and producing guidance materials with professionals across Wales
• Collaborate with breast cancer nurses and individuals with lived experience to identify gaps in support and co-produce solutions
• Develop and maintain relationships with NHS partners and healthcare professionals to support Communities of Practice
• Contribute to improvements in breast cancer patient pathways, ensuring timely and appropriate services
• Raise awareness of breast cancer in underrepresented communities
• Plan and facilitate events that support programme objectives
• Collate and manage data for reporting and impact measurement

About you

The successful candidate will demonstrate the following skills and experience:

• Excellent communication and interpersonal skills
• Excellent IT skills and the ability to use a range of programmes
• Excellent organisation, administration and coordination skills
• Ability to analyse and present data to demonstrate impact
• Ability to build relationships with key stakeholders, including people with lived experience
• Experience of managing projects from conception to completion
• Experience of organising events and meetings, including managing access requirements
• Understanding of Health and Social Care Systems in Wales (desirable)
• Knowledge of breast cancer, long-term conditions, and palliative care (desirable)

In return, we offer a range of benefits including:

• 25 days holiday plus flexible bank holiday options, increasing by 1 day every year of service up to 30 days
• Pension matched up to 7.5%
• 120+ learning and development offers, with access to external professional qualifications
• Flexible working patterns, such as compressed hours, flexibility to work earlier or later around our core working hours of 10am-4pm
• Holiday buying and selling scheme, life insurance, free wills, retail discounts and much more

Recruitment Process

Application deadline: Thursday 16th October
Interview dates: Virtual Interviews will be held on the weeks commencing 20th October and 27th October (exact dates TBC)

To ensure fairness and consistency to select the best candidate for this role, all our applications are anonymised up until an interview has been confirmed.

So we can support you to be at your best during the application or interview process, please contact Macmillan TA Team for advice and reasonable adjustments.

We welcome applications from everyone who meet the criteria and strongly encourage individuals to apply who have a disability, impairment or health condition or individuals who identify as Black, Asian or from another minority ethnic background, as these groups are currently under-represented at Macmillan. Our Equity, Diversity and Inclusion Strategy here along with our internal employee representation body, ‘Our Voice’ and 8 Employee Network groups help us promote fairness and belonging, becoming an engaged and inclusive organisation for all our people.

Age UK Wandsworth is a local, independent charity that works to promote the wellbeing of all older people in the London Borough of Wandsworth. We offer a variety of services with the goal of helping older to age well in Wandsworth.

We are now seeking an Office Manager for our Head Office to help our small team become even more efficient in serving older residents in the borough. This is a brand new role and the right candidate will develop the role over time and become the lynchpin at our office site.

HR Assistant

Duration: 12-month Fixed Term Contract
Location: Finchley (office-based, free parking)
Hours: Part-time, 3 days per week (with some flexibility to spread over 4 days
Salary: £30,000-£35,000 Full-time equivalent annual salary (the salary will be pro rata for part-time)

About the Role
Charity People are delighted to be recruiting for an HR Assistant on behalf of a progressive and values-driven charity. Their purpose is to strengthen, support and connect communities, promote Jewish values, provide resources, training, and guidance for communities across the country, while also championing social justice, interfaith dialogue, and inclusive Jewish life.

This is an exciting opportunity to play a key role in shaping and delivering a proactive HR service during a period of positive organisational change.

Reporting to the Director of HR, this is a varied and hands-on role, supporting recruitment, onboarding, staff wellbeing, HR systems, compliance, and the full employee lifecycle. The successful candidate will be an organised, enthusiastic, and people-focused professional who can balance day-to-day HR administration with opportunities to develop resources and improve processes.

Key Responsibilities

• Maintain and update the HR database, ensuring accurate staff data, absence, training, and benefits records.
• Build and maintain a bank of HR resources, policies, and guidance for staff via the intranet/website.
• Support recruitment and onboarding, including advertising, arranging interviews, issuing contracts, and conducting pre-employment checks.
• Support the employee lifecycle, including probation reviews, appraisals, absence management, and leavers.
• Assist with payroll preparation and benefits administration (wellbeing initiatives, health insurance, EAP).
• Help coordinate wellbeing initiatives and staff engagement activities, contributing to a positive and supportive culture.
• Provide day-to-day HR administrative support, acting as the first point of contact for staff queries and escalating where appropriate.
• Contribute to HR projects and process improvements, including exploring the effective use of IT and AI tools to streamline administration.

About You
The charity is looking for someone who is not only an excellent administrator but also an engaging team player who enjoys working in a busy, people-focused environment. You will bring:

• Experience of HR administration across recruitment, onboarding, and employee lifecycle processes.
• Strong IT skills (HRIS, Microsoft Office, Excel) and confidence in using systems to improve processes.
• Excellent organisation, attention to detail, and ability to juggle multiple priorities.
• Clear, professional communication skills and the ability to engage with staff at all levels.
• Initiative and creativity to develop resources, improve processes, and make the role your own.

The Offer

• Office-based role in Finchley with free parking (potential for hybrid working in the future).
• Part-time, 3 days per week or could spread 3 days over 4 days (flexibility considered).
• A supportive, friendly, and busy working environment.
• The chance to play a key role in building a positive culture during an exciting period of organisational development.

How to Apply
Please apply as soon as possible, as applications are being reviewed on an ongoing basis.

Initial informal screening call via Teams on the 3rd or 6th October.

Second-stage in-person interview including a short written task on the 9th October.

The charity is looking to appoint as soon as possible.

Charity People is a forward thinking, inclusive organisation that actively and deliberately promotes equity, diversity and inclusion. We know organisations thrive when inclusion is at the forefront. We evidence our commitment by matching charity needs with the skills and experience of candidates irrespective of background e.g. age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we believe that greater diversity leads to greater results for the charities we work with.

37.5 hours per week

Hybrid role - up to 1 day a week from home

Job Purpose

As a central part of the HR team, the HR Administrator helps keep everything running smoothly behind the scenes. Acting as the first friendly face for staff and managers, from supporting day-to-day administrative operations to partnering with HR Business Partners, the postholder helps create a positive, people-first experience across the organisation aligned with the Hospice’s values.

About Us

St Joseph’s Hospice was founded in 1905 by the Religious Sisters of Charity who retain an interest in the oversight of the Hospice. Our mission is to provide compassionate, specialist palliative care to people in the diverse community of East London who are living with life-limiting illness. The Hospice seeks to be an outstanding provider of palliative and end-of-life care. Each employee is critical to delivering and maintaining those standards in accordance with the Hospice’s core values.

Key Responsibilities

1. HR Team and Service Support

• Act as the first point of contact for all HR queries (phone, email, in person) escalating where necessary.
• Monitor shared and team inboxes, providing administrative support to the HR team.
• Build and maintain positive working relationships across the hospice.
• Support the HR Business Partners in all areas of HR delivery including policy updates and audit process.
• Coordinate, arrange and take minutes at key meetings.
• Manage stationery and stock supplies for the HR team.

2. Recruitment and Onboarding

• Draft and publish job adverts and vacancy packs to internal and external platforms.
• Assist hiring managers with shortlisting, interview scheduling, and candidate communications.
• Carry out all pre-employment checks, including references, DBS, right-to-work, and Occupational health.
• Prepare offer letters and contracts of employment.
• Add new starters to the HR System and order fobs and name badges.
• Organise and deliver new starter HR inductions.

3. HR Systems and Administration

• Maintain accurate personnel records in line with GDPR and hospice procedures.
• Manage key compliance tasks including DBS renewals, right-to-work checks, and professional registration monitoring.
• Report on HR metrics.
• Maintain the HR Portal and rota management system.
• Process payroll changes including starters, leavers, absences, contractual changes and other miscellaneous updates.
• Produce and issue routine HR communication (maternity, leaver, probation letters).
• Manage employee benefits and general employee administration queries.
• Track and support performance review and probation processes.
• Support managers with absence management administration, escalating complex matters to the HR Business Partners.

Further information about the role can be found in the Job Description.

To apply, please click the Apply button to visit our website.

Closing date: Wednesday 8th October 2025

Interview date: Thursday 16th October 2025

Join RAP’s Global Operations Team
Remote-first (UK-based, with access to London hub) 

The Regulatory Assistance Project (RAP) is a global, mission-driven nonprofit working to advance a clean, reliable, and equitable energy future. We are hiring two cross-functional operations professionals to strengthen our internal infrastructure and ensure we deliver on our mission: effectively, ethically, and globally.

HR ASSISTANT

The Human Resources Assistant is a vital cross-functional role at the intersection of HR, finance and administration. This position plays a key part in supporting RAP’s global operations team by supporting core people operations processes, including recruitment logistics, new hire onboarding, global payroll coordination, and employee benefits administration. The assistant ensures smooth, compliant and welcoming processes that reflect RAP’s values of equity, inclusion and operational excellence. This position is ideal for a bilingual (English/French) HR or people operations professional with 3+ years of experience in a globally distributed, mission-driven environment. The successful candidate will be detail-oriented, solutions-focused, and thrive in an environment where collaboration and initiative are valued.

ESSENTIAL FUNCTIONS

Recruitment & Hiring Support

• Coordinate end-to-end recruitment processes, including posting jobs, scheduling interviews and candidate communication.
• Support hiring managers with recruitment logistics, interview guides, and communications templates.

Onboarding & Orientation

• Prepare onboarding materials, including employment contracts, first-week schedules, and welcome kits.
• Coordinate technology and systems setup in collaboration with IT and operations team.
• Facilitate onboarding checklists and pre-boarding communication, including payroll enrollment and benefits documentation.
• Support new hire surveys, buddy program logistics, and ongoing onboarding feedback loops.

Payroll & Benefits Support

• Coordinate RAP’s payroll submission workflows across multiple countries, including liaising with external payroll vendors and accounting providers (UK, EU, India, China, US).
• Collect and verify payroll inputs (timesheets, new hire data, leave balances, salary adjustments).
• Track employee benefits enrollment, liaise with providers, and ensure documentation is current and compliant.
• Maintain secure and accurate records related to compensation and benefits in shared HR and finance systems.

People Operations & HR Administration

• Maintain internal people operations documents and templates (e.g., offer letters, onboarding plans, SOPs).
• Assist in contract tracking, records management, and file organization across RAP’s personnel systems. Respond to employee inquiries and redirect complex matters to HR or Finance leadership.
• Support staff experience initiatives and DEIB efforts aligned with RAP’s core values.
• General Operations Support
• Special Projects as needed and assigned
• MINIMUM QUALIFICATIONS
• 3+ years of experience in people operations, HR administration, or payroll coordination roles, preferably in a nonprofit, consulting, or international context. Fluency in English and French (written and spoken) required.
• Familiarity with European and UK employment and payroll practices; additional knowledge of other jurisdictions is a plus. Experience supporting onboarding, recruitment, and payroll coordination in distributed work environments.
• CIPD Level 3 or higher strongly preferred.

Why RAP?

We believe that great people power great work. RAP offers:

• Flexible, remote-first working arrangements
• A collaborative, multicultural, mission-aligned culture
• Competitive salary (GBP 30,000–40,000)
• Comprehensive benefits and generous paid leave
• Meaningful work with global impact

Executive Assistant

Barnwood is not your typical funder. We drive change so that disabled people and people with mental health conditions have choice of opportunities, access their rights, and are included where they live. We bring people together for a different conversation and explore big ideas. Through learning and collaboration, we influence the change that’s needed. By partnering with local organisations and looking for better ways to fund, Barnwood makes a difference in Gloucestershire.

As part of this work, our People and Operations Team engages a wide range of people in the Trust’s vision for Gloucestershire, and our Executive Assistant is integral to this.

We are looking for an Executive Assistant to deliver high level professional administrative support to the Chief Executive Officer and Chief Operating Officer. The Executive Assistant will take responsibility and ownership of office organisation and project delivery, and to provide Trust-wide support for human resources processes and governance processes for the Board of Trustees.

We want to diversify our team to better reflect the work and communities we support – this means we would particularly welcome applications from people who:

· are from Black, Asian and minoritised backgrounds.

· have lived experience of disability and/or mental health challenges. 

Contract terms:

• This role is permanent, and we welcome applications from people looking for full time hours (37.5hrs per week).
• We offer a flexible start between 8am and 9.30am Monday to Friday. 
• Salary £39,018 p/a FTE 
• 36 days holiday inc. bank holidays 
• This position is based in our office in central Cheltenham with occasional opportunities for home working.

Summary of key duties:

Executive Assistance:

• Organise meetings and manage diaries for the CEO and COO.
• Prepare agenda, take minutes and keep records.
• Handle communications on behalf of CEO and COO.
• Manage projects and general administrative tasks.

Governance Assistance:

• Organise Board and Committee meetings.
• Co-ordinate and support the preparation of meeting papers and distribute them in a timely manner.
• Take accurate minutes and maintain governance records.
• Support the Trustee recruitment and induction processes.
• Keep governance information on the website and Trustee portal up to date.

Human Resources Administration:

• Support HR processes and recruitment.
• Oversee and manage the IRIS HR system, ensuring all employees know how to use the system and keep their information up to date.
• Provide regular HR reports to managers.

Use of Overton House

• Manage room bookings and visitors arrangements, ensuring policy and practice is consistent with the Trust’s values.
• Ensure external users have the right information and support.
• Work with the Marketing and Comms team to promote available spaces.

Line management responsibilities

• Provide line management to the Operations Administrator, enacting the Trust’s management processes to ensure that all direct reports are motivated, supported and enabled to give of their best.
• Conduct regular reviews and support personal development for direct reports, providing open and honest feedback on performance, setting personal development goals and plans.
• Ensure that all direct reports work within clear and effective safeguarding practices and in accordance with all other Trust policies and procedures.
• Ensure that wellbeing, sickness and absence are managed effectively.
• Contribute to Trust-wide people management policies, procedures and team culture as a member of the People Manager Team.

Essential Knowledge and Experience:

• Proven experience of working as a Personal Assistant/Executive Assistant at a senior level
• Experience of accurate minute-taking and record-keeping for both formal and informal meetings
• Team leadership, experience managing or supporting colleagues

Desirable Knowledge and Experience:

• Knowledge of human resources policies and procedures
• Knowledge of governance processes

Summary of skills

• Exceptional organisational skills and ability to manage multiple tasks and priorities exercising excellent time management skills (E)
• Exceptional written and verbal communications skills, with attention to detail, that engage a wide range of audiences and which champion accessible communication (E)
• Discretion and confidentiality, demonstrating ability to handle sensitive information with integrity (E)
• Problem solving and initiative, being proactive and resourceful in managing challenges (E)
• Relationship building, able to work effectively with a wide range of people (E)
• Strong IT skills (demonstrable proficiency in using MS Outlook, Word, Excel, PowerPoint, Teams, Zoom and HR systems like IRIS) (E)

See application pack for full details

Benefits:

• 36 days annual leave including bank holidays. (FTE)
• Life Assurance (3 x Salary)
• Work within an organisation that is committed to improving equality and diversity.
• Competitive salaries and fantastic pension contribution rates.
• Excellent personal development plan and extensive training which includes a commitment to training employees to be confident when working with people with a wide variety of impairments, disabilities, and mental health challenges.
• Friendly and collaborative working culture; everyone’s voice is heard.
• We have a range of supportive wellbeing policies and almost a third of our employees, are qualified mental health first aiders with Mental Health England.
• Our offices in central Cheltenham are wheelchair accessible, have free accessible parking on site and great facilities.
• Assistance dogs are welcome.

Guidance On Applications:

Click on Apply Now to be taken to the Barnwood Trust website where you need to apply for this role via our online application form.

You will also find a detailed application pack which gives a full and detailed job description and person specification as well as guidance on how to make an online application and what you should include within it.

Should you have any questions or require any of the information in a different format please email the recruitment team directly at recruitment@barnwoodtrust. org. 

We want our application process to be right for you as an individual, so if there’s anything you think we can do to make this process more straightforward for you please email recruitment@barnwoodtrust. org directly to discuss what support we might be able to provide. Our career page on our website has some examples of things we may be able to put in place for people who request extra support.

Deadline for applications: 12:00 noon on Friday 10th October

First interviews: Monday 20th October 2025

Second stage interviews: Monday 27th October 2025

We would like the successful candidate to start as soon as possible.

To support the PA to the CEO and Office Administrator, by running efficient and effective systems for front office and office operations. To support the Head of HR and work closely with the HR Officer in HR Administration. To cover for PA duties to the CEO when the PA to the CEO and Office Administrator is not available. This support and coordination role will help the office as a whole to sustain high professional standards and effectiveness.

The Office & HR Assistant is responsible for: office administration (50%), HR, Health& Safety & security administration (40%), finance administration (5%) and IT administration (5%). 

Office administration (50%)

• Answer the AKF UK main phone line and pass on messages to AKF (UK) employees as appropriate

• Open and process the post at the Aga Khan Centre and deliver to the relevant AKF (UK) employee

• Manage the “front office” email account and ensure emails are replied to or forwarded to the relevant AKF (UK) employee

• Support the greeting and receiving of AKF (UK) guests at AKC

• Book meeting rooms at AKC for colleagues and external partners and arrange catering as required

• Support AKF(UK) events, facilitate and support hosting of meetings and events for partners, including travel, visas, accommodation, and catering; this may require some out of office duties

• Manage the meeting schedule for All Staff Meetings and ensure that colleagues are confirmed for the presentation slots

• Support the management of the organisation’s travel agent

• Support the management of the organisation’s mobile phone provider

• Arrange couriers for AKF (UK) employees as required 

• Collect and maintain a detailed inventory of office equipment, IT equipment (mobile phones, laptops, desktops etc) and supplies

• Maintain the equipment purchasing guide with input from the IT Department

• Support the management of GDPR data lists and data requests

• Keep the Administration Manual up to date at all times

HR, Health, safety & security administration (40%)

• Maintain a detailed contact list for all AKF (UK) employees and keep it up to date

• Keep the AKF (UK) Emergency WhatsApp group up to date and share emergency messages as required

• Support recruitment processes by placing job adverts internally and externally as directed by the Head of HR

• Preparing and sending out offer letters and contracts as directed by the Head of HR

• Support the onboarding process including sending reference requests and background check requests

• Arrange induction and logistical arrangements for new employees including setting up phone, email, mobile, laptop, etc and purchasing new equipment as necessary

• Add new members to benefit schemes such as the private healthcare plan as directed by the Head of HR • Arrange leaving process for AKF (UK) employees and ensure all equipment is returned

• Draft responses to reference requests

• Support the Head of HR with the administration of the HR Management System (MyAKF) including updating it for joiners and leavers

• Troubleshoot any issues or problems with the MyAKF HR system, working with the MyAKF helpdesk

• Provide MyAKF system training to new starters.

• Draft visa sponsorship letters for all AKF (UK) employees and submit for approval and signature

• Provide Visa invitation letters to visiting delegates/employees.

• Coordinate with our travel insurance providers to arrange additional coverage for employee travel where required.

• Maintaining our training systems including allocating courses, adding new hires and removing leavers and running reports as required

• Support the Head of HR to ensure that employee health and safety and workstation tests are up to date

• Act as a Health and Safety Officer and Fire Marshal for AKF (UK)

• Act as a AKF (UK) First Aider including obtaining annual certification

• Create and cultivate an office culture that contributes to the happiness and well-being of all employees, including arranging birthday celebrations, celebrating unit milestones, arranging quarterly and year-end activities, and creating a space and place employees enjoy working in and feel positive about

Finance administration (5%)

• Assist the finance officers with the company credit card processes

• Scan and file bank statements

• Scan and file purchase invoices

IT administration (5%)

• Liaise with internal IT support as necessary to trouble-shoot issues and order equipment

• Work with IT services to ensure that all software is updated and maintained on individual’s computers and hardware on a regular basis (e.g. regular back up of all system software and protocols, including latest updates of virus software)

Other

• Cover the PA to the CEO and Office Administrator’s workload during periods of sickness or annual leave 

• Undertake tour guide training so that visiting delegates and VIPs can be shown around the Aga Khan Centre and its internal Islamic gardens and courtyards.

• Carry out any other duties as assigned by the PA to the CEO and Office Administrator, Head of HR, Head of Finance and Operations, or the CEO.

Qualifications

• Educated to A-Levels desirable

• Qualified First Aider desirable

Skills

• Highly organised with strong logistical skills and proven consistent attention to detail

• Strong interpersonal skills, tact, patience and ability to work in a cross-institutional, multicultural environment dealing with senior and high-level officials/persons and VIPs

• Excellent written communication and presentation skills and ability to draft and write effective copy and present to a range of audiences from senior-level to partners and suppliers

• Comfortable working independently and under minimal supervision but also forming an essential component of a team

• Strong operational and IT skills as well as an openness to learning new software and tools

Knowledge

• Knowledge of Microsoft Office Suite and Apple applications

• Keen interest in international development and improving knowledge of these issues will be a distinct advantage

Experience

• Proven strong experience of office administration

• HR administration experience is desirable.

• Proven ability to multitask in a busy, open-plan office environment; ability to work under pressure, juggling various requests and deadlines

• Proven ability to deliver a consistently high level of accuracy in preparing and entering information

• Flexible approach to working, able to pick up a variety of tasks/projects with minimal supervision; ability to anticipate issues or scenarios when planning calls, meetings, or business trips, and to address them proactively

Application Details:

• Must have right to work in the UK.

• Must include CV and a supporting statement that outlines why they want the role, why they want to work for AKF(UK) and how their experiences and skills to date will make them the most suitable applicant for the role.

• Closing Date: 9 th October 2025; must be available for interview w/c 16th October 2025. Ideal start date 8th December 2025

The British Dyslexia Association (BDA) is charity that represents the voice of people living with dyslexia. We aim to influence government and other institutions to promote a dyslexia friendly society that enables dyslexic people of all ages to reach their full potential.

This role will play a crucial part in the BDA. It ensures smooth operations, supporting the Head of Finance & Operations and the Finance Manager, in managing the day to day recording of financial information.  This will include accurate invoicing, debt management, and supplier coordination, supporting the charity’s financial health.

Location

Hybrid – this role is primarily home-based (UK), with requirement to travel to and work from our office in Bracknell (Berkshire) at least once a week, and as necessary. Travel is also required to attend team days, which typically take place twice a year.

Hours of work

Part time (14-15 hours per week). This could be arranged as either: 5 days per week at 3 hours per day, or 4 days per week at 3.5 hours per day. Working pattern can be discussed and agreed based on mutual preference and operational needs.

Key Responsibilities:

Financial administration

• First line of contact for Finance telephone and e-mail inbox queries. 
• To assist in the smooth day to day running of the finance department.
• Set up new customer accounts/contacts and completing supplier forms/portals as required.
• Assist the Finance Manager in raising sales invoices.
• Ensure outstanding customer invoices are chased on an ongoing basis. Regular review of debtor balances with the Finance Manager or Head of Finance.
• Liaise with appropriate departments where necessary, to gather information and resolve problems and inform them of payments received.
• Undertake some absence cover for the Finance Manager, as required.
• Assist Finance Manager in set up of supplier accounts.

HR administration

• Assist the HR manager with recruitment administration, such as placing adverts on the BDA website, managing the recruitment inbox, arranging interviews, and sending standard letters.
• Provide some administrative support in relation to recruitment of volunteers.
• Support the HR Manager with a range of administrative duties, including recurring annual processes like home & office risk assessments and driver forms, as well as ad hoc tasks that may arise throughout the year.

General 

• Undertake some general administration to support the BDA, including opening and sorting mail and telephone reception duties. 
• Ensuring that the values and standards of the BDA are upheld in all internal and external projects, programmes, and communications. 

Skills and Qualifications:

Essential

• Recent and demonstrable experience in financial administration, including credit control, inbox management, and maintaining accurate financial records.
• High level of accuracy and attention to detail, with the ability to identify and correct errors.
• Excellent organisational skills, with the ability to manage multiple priorities, meet deadlines, and maintain clear records.
• Strong IT skills, including Excel, Word, and Outlook.
• Discreet and professional when handling sensitive or confidential information.
• Effective written and verbal communication skills, with experience of liaising with supplies, internal colleagues, and external partners.
• Proactive and self-motivated, with a willingness to take initiative and work independently as well as well as part of a team.
• Self-disciplined with a friendly and diplomatic approach.
• Strong interpersonal skills, with the ability to work collaboratively within a small, busy team as well as across the wider organisation.

Desirable

• Experience using accounting software such as Xero or similar platforms.
• Working knowledge of stakeholder database management (e.g. CRM systems).
• Advanced Excel skills.
• Experience working within the charitable sector.
• Knowledge of dyslexia and/or neurodiversity.
• Experience working in a small team.

Equal Opportunities

We want everyone we work with, as a colleague, volunteer, supporter, or someone we support, to feel included and that they belong at the BDA. We are committed to building a diverse organisation that represents the communities we serve and ensuring inclusion in everything we do.

Weekend Hostel Assistant    Hours: 15hrs Sat/Sun 8am-4pm   Salary: £10,522 per year

Location: DENS Hostel in Hemel Hempstead, Dacorum

Responsible for designated duties at The Elms i.e. activities and associated administrative tasks. To take responsibility for other areas when necessary. To maintain a professional relationship with residents and assist them with their day to day needs. To create a culture of partnership with the Hostel Key Workers through mutual respect, collaboration and understanding of each other’s role and responsibilities.

 Duties and Responsibilities

· Read the staff Handover and keep handover updated through your shift

· Handout post to residents

· Handout Medication to residents

· Collect service charges when Key Workers are not available

· Prepare Crash Pad and complete crash pad paperwork

· Answer the phone, deal with queries if and when required

· Update and issue new key cards

· Supply laundry coins to residents when required

· Assisting with Breathalysing or drug testing residents

· Assist in Emptying rooms following vacation

· Assisting Security when residents needs to be searched

· Prepare, cook and serve meals for residents if and when required,

· Keep the communal area clean and tidy at all times

· Washing of Crash Pad/Pod bedding

· Tidying and re-stocking Crash Pad

· To redirect calls from the public to DBC Homeless Out of Hours Team

· To assist Residents in seeking physically /mental health  advice via 111 or The Crisis Team

· Supervise Residents Meal time and record numbers on the Meal Sheet

· Support and train new staff members

· Carrying out welfare checks over the weekends.

· Familiarising ourselves with new clients/risk assessments. 

 We take the safeguarding of our clients seriously and as such this role is subject to an Enhanced DBS check.

You will be working effectively and flexibly as part of a busy team. This list of tasks and responsibilities is not exhaustive, and the Post Holder may be required to undertake other duties as required by the Hostel Accommodation Lead.

How to apply

Please read the full Job Description & Personal Specification   

For an informal chat, please ring our HR Department on 01442-913273

Please advise us should you require adjustments to be made for you at interview.

Contract: Interim 6 - 12 months
Salary: £80,000 - £90,000
Location: Blended working, with at least bi-monthly attendance in London

MLC Partners are proud to be working with a national organisation undergoing major transformation to appoint a Director: People Services & Products. This senior role will lead a modern, inclusive, and data-driven people function, ensuring an excellent employee experience and supporting organisation-wide change.

The Role

• Lead the People Services & Products strategy, aligned with organisational transformation.

• Partner with senior leaders to embed a positive, inclusive employee experience.

• Prepare for employment legislation changes and manage risk effectively.

• Drive operational improvements across processes, systems, and workflows.

• Transition from a business partner model to a fully integrated People Services & Products approach.

• Use people data to inform strategy and measure impact.

• Oversee recruitment, onboarding, reward, and employee relations.

• Build and lead high-performing, values-driven teams.

About You

• Senior HR/People leader with Board/Executive-level influence.

• Experience across multiple people functions including Reward, ER, TA, and Operations.

• Strong grasp of employment law and experience with union engagement.

• Proven ability to lead change and deliver organisational transformation.

• Skilled at using people analytics to shape decisions.

• Inclusive, collaborative leader who inspires teams.

The Opportunity

This is a rare chance to shape the future of a People Services & Products function at a pivotal stage of change. You’ll join a purpose-led organisation, working flexibly in a supportive and values-driven environment.

If you want to discuss this opportunity in more detail, please reach out to Annabelle and MLC Partners.

Executive and Finance Officer

We’re looking for a proactive and highly organised Executive and Finance Officer to play a vital role in the operations of Centre for Mental Health.

This varied and interesting role supports our CEO and Board, managing day-to-day operations and taking on key finance and HR responsibilities. This will include financial support: reconciling accounts, processing invoices, supporting our Board by organising meetings and helping with many aspects of recruitment, onboarding and assisting our staff team. In this role, you will be at the heart of our team’s success.

You will need to bring outstanding organisational skills, strong IT ability, and experience in financial processes (with knowledge of Sage 50). Experience of working in a charity is desirable.

About us
We’re Centre for Mental Health. We take the lead in challenging policies, systems and society, so that everyone can have better mental health. We do this by building research evidence to create fairer mental health policy.

By joining our small, friendly and dedicated team, you’ll help us create a fairer society and drive forward sustainable policy change, pursue equality, social justice and good mental health for all. 

The closing date for applications is 7th October 23:59.

Interviews will be held in person at our office in Elephant and Castle, on Tuesday 21 October between 10am and 5pm.