Do you want to be part of an organisation that fights for children every single day? Then join us as HR Specialist, working with service managers to develop and deliver innovative, best practice HR solutions, to meet the organisation's objectives, promote the culture and values that foster a positive employee relations environment and ensure fair and respectful treatment of our employees.

It is an exciting time to join the HR team at Save the Children UK. We are embarking on a significant departmental change to drive the delivery of first class service to our organisation. Our key focus is to deliver a more streamlined, efficient and consistent service that will enable the organisation to focus on its number one commitment; improving the lives of children around the world. As a result we have created a number of new  specialist roles within the HR team to drive forward the change within HR and the wider organisation, with a strong focus on improving our culture and supporting our people. Right now, we are looking for people who want to help build a leading HR function and establish a long-term approach to achieving these goals. So, if you want to join us on this exciting journey and play a key role in an organisation which fights for children every single day then this could be the perfect opportunity for you.

As HR Specialist you will provide advice and guidance to the organisation in line with our policies, processes and HR best practice. You will partner with managers from across Save the Children to develop people solutions and recommendations to meet service needs, including international HR considerations where required. You will also proactively manage cases to resolve issues within reasonable timeframes, in line with employment legislation and provide guidance/coaching to service managers on managing people issues. Project management of HR Projects, including delivery of organisational People & Culture Strategy projects is also an essential part of this role. In addition you will:

• Proactively manage cases to resolve issues within reasonable timeframes, in line with employment legislation and providing guidance/coaching to service managers on managing people issues

• Partner with the Talent & Learning Development teams to develop and deliver bespoke workshops to upskill managers in the application of SCUK's HR policies, procedures and best practice

• Provide technical advice and guidance on all aspects of organisational change

• Design, develop and implement innovative HR policies and practices that meet organisation requirements, comply with legislation and contribute to the development of organisation and HR Strategy to include international HR considerations.

To be successful you will have a strong background in HR and expert knowledge of professional HR practice and procedure gained through a recognised professional qualification e.g. MCIPD (or equivalent) as well as significant operational delivery. The ability to think strategically and see the ‘bigger picture' is important to this role as well as the ability to understand how successful management of complex people issues influences organisation culture and enables delivery of strategic priorities. You will also have:

• Evidence of managing large and complex projects, with great planning, organising and prioritisation skills

• The ability to research, develop and implement HR policies and practices that drive delivery of organisation priorities

• Evidence of operational delivery skills with the emphasis on delivering high quality, customer orientated services to meet required SLAs and KPIs

• Technical expertise in ER case management to include complex change management (including TUPE) and an in-depth understanding and practical application of employment legislation and best practice.

At Save the Children we are committed to the safeguarding and protection of children in our work. We will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us. This post is subject to a range of vetting checks including a criminal records disclosure.

If you share our belief in the power of children, join the fight. It takes relentless determination, creativity and a real commitment to real change. Because every child should be able to make their mark on their world, and help to build a better future. We look forward to hearing from you.

To apply please visit our website.

Closing date: 19th July

Healthwatch Milton Keynes is here to influence improvements in local health and social care services and make sure they work for the patients and service users of Milton Keynes. Our mission is to be an independent organisation, providing an effective local voice for people in Milton Keynes, influencing and shaping health and social care services to meet their needs.

We are seeking a Service Coordinator from August until 31st March 2021 to support our Interim CEO whilst the CEO is on Maternity Leave.

The post of Service Coordinator will be responsible for working with the Interim CEO to develop, deliver and oversee the outreach, engagement, and research activities of the organisation.

Duties will include flexible support to the Interim CEO in the delivery of our activities and the day-to-day management of the charity including coordinating volunteers, supporting relationships management with commissioners of services and service providers and compiling reports.

We are looking for a candidate who is highly adaptable to new working environments and has a high degree of initiative. You’ll also be passionate about engaging with people and upholding people’s rights to receive high quality health and social care services.

Candidates should possess strong people relationship and project management skills, report writing and IT skills. Previous experience of working within a Social Care or Healthcare setting is desirable.

We highly recommend interested applicants contact us for an informal chat about the role in the first instance to discuss home working arrangements and our plans to return to working from our main office.

To apply, please submit your CV and a cover letter detailing why you feel you make an ideal candidate for the post against the pre-requisites of the job description and person specification. 

Interviews for the post will be held in a virtual setting and will be held between Tuesday 4th and Friday 7th August 2020. 

PLEASE NOTE applications are being on a rolling basis, therefore the post we reserve the right to close the ad early .

Healthwatch MK CIO is an equal opportunities employer. We value the importance of diversity and positively welcome applications from all members of the community, including those with disabilities. The successful candidate will be expected to declare all previous criminal offences and to provide an Enhanced Disclosure via the Disclosure and Barring Service.

Do you want to be part of an organisation that fights for children every single day?Then join us as HR Officer to be the first point of contact for HR services for employees and managers, providing information and guidance on core HR policy and process.

It is an exciting time to join the HR team at Save the Children UK. We are embarking on a significant departmental change to drive the delivery of first class service to our organisation. Our key focus is to deliver a more streamlined, efficient and consistent service that will enable the organisation to focus on its number one commitment; improving the lives of children around the world. As a result we have created a number of new  specialist roles within the HR team to drive forward the change within HR and the wider organisation, with a strong focus on improving our culture and supporting our people. Right now, we are looking for people who want to help build a leading HR function and establish a long-term approach to achieving these goals. So, if you want to join us on this exciting journey and play a key role in an organisation which fights for children every single day then this could be the perfect opportunity for you.

The role of HR Officer is a customer-focused and multi-functional role providing an effective transactional service across the areas of recruitment, onboarding and post-employment support such as learning and development and contractual changes. You will be expected to build and maintain relationships with service managers and other customers as well as the wider HR community and you will think creatively to resolve manager and customer queries. In addition you will:

• Ensure the delivery of high quality, customer focused services in line with established SLAs and KPIs

• Provide a responsive transaction processing facility for all HR transactional activity, working flexibly across systems and specialisms in an efficient, effective and customer-focused manner

• Provide advice and guidance to customers in line with HR policy and procedures, HR best practice and legislative requirements

• Provide a responsive recruitment administration service reflecting high standards of customer service in line with recruitment policy and process

• Ensure that changes to employment arrangements are progressed to quality and time in line with SCUK HR policy

• Provide a responsive Learning and Development administration service reflecting high standards of customer service in line with Learning and Development policy.

To be successfulyou will have excellent knowledge of professional HR practice and procedure gained through practical experience and application or as part of a recognised course of study (e.g. part qualified CIPD or equivalent). Strong problem-solving skills and the ability to understand and resolve complex queries is also essential, as is the ability to work to tight deadlines whilst maintaining 100% accuracy. This is a busy and varied role, and you should be able to work at pace to respond to customer requirements whilst balancing the need to deliver key priorities. In addition you will have:

• Experience in HR Processes and giving generalist advice on a range of operational HR services, through different channels including email, telephone and face to face

• Excellent written and verbal communication skills to include the ability to respond to written correspondence and queries

• working knowledge of employment legislation and its practical application

• Experience in delivering first level HR information and guidance in relation to HR policy and process.

• The ability to work comfortably with a range of different HR information and administration systems, databases and reporting tools in order to capture and retrieve data, store employment records and enable reporting.

At Save the Children we are committed to the safeguarding and protection of children in our work. We will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us. This post is subject to a range of vetting checks including a criminal records disclosure.

If you share our belief in the power of children, join the fight. It takes relentless determination, creativity and a real commitment to real change. Because every child should be able to make their mark on their world, and help to build a better future. We look forward to hearing from you.

To apply please visit our website.

Closing date: 19th July

The Alan Turing Institute

The Alan Turing Institute is the UK’s national institute for data science and artificial intelligence. The Institute is named in honour of the scientist Alan Turing and its mission is to make great leaps in data science and artificial intelligence research in order to change the world for the better.

The Role

The HR & Payroll Administrator will be responsible for providing the full range of people and payroll administrative services for the Alan Turing Institute. They will be responsible for timely, accurate and efficient administration, logistics, and record-keeping, while working closely with the rest of the team to deliver efficient and engaging support to both research and operational staff.

DUTIES AND RESPONSIBILITIES

HR Administration

• Maintain and update the HR system (Cezanne) & personal files for all employees, ensuring they are up to date and accurate;
• Manage both internal and external HR & Benefits systems, ensuring employees are added and removed in a timely fashion;
• Ad hoc support across the HR & Operations teams;
• Monitoring proof of right to work to ensure that this is up to date and valid;
• Typing, processing, and sending contract changes e.g. changes in hours and recalculating holiday entitlement;
• Raise purchase orders in relations to invoices raised for recruitment and core overhead costs.

New Starter Administration

• Ensure all pre-employment, reference & background checks are completed, this includes ensuring timely submission of candidates' screening and identity documentation, and monitoring completion; as well as completing audits and monitoring expiry;
• Management of the HR Inbox, ensuring all emails are responded to in a timely and engaging manner;
• Ensure that general enquiries and correspondence such as reference letters, mortgage/tenancy applications etc are dealt with promptly.

Payroll Administration

• Maintain and update the payroll system;
• Ensure all changes are inputted and recorded correctly in line with agreed payroll processes and procedures;
• Acting as first point of contact for all payroll queries, liaising with the HR Advisor and the HR Business Partner and escalating more complex queries to payroll provider Moorepay.

Person Specification

Essential

• Experience in a HR/Payroll Administration role or similar
• Strong attention to detail
• Basic knowledge of employment law legislation and best practice
• Proficient IT skills, including Microsoft excel
• Experience of HR databases
• Proven track record of working in a dynamic and growing business
• Proactive and engaging approach to building stakeholder relationships at all levels
• Process driven with an organised approach to work
• The ability to multitask and prioritise a large workload
• A professional approach to work

Desirable

• Experience in a Research/Higher Education institution

Term and Conditions

This full-time post is offered on a permanent basis.  The annual salary for this post is £25,000 plus excellent benefits, including flexible working and family friendly policies.

Application procedure

If you are interested in this opportunity, please click the apply button below. You will need to register on the applicant portal and complete the application form including your CV, covering letter and contact details for your referees. 

Closing date for applications:  21 July 2020

Equality Diversity and Inclusion

The Alan Turing Institute is committed to creating an environment where diversity is valued and everyone is treated fairly.  In accordance with the Equality Act, we welcome applications from anyone who meets the specific criteria of the post regardless of age, disability, ethnicity, gender reassignment, marital or civil partnership status, pregnancy, religion or belief or sexual orientation. Reasonable adjustments are available to support candidates through the application and interview process. Happy to Talk Flexible Working

Please note all offers of employment are subject to continuous eligibility to work in the UK and satisfactory pre-employment security screening which includes a DBS Check.

I'm working with an international human rights charity on a fixed term HR Advisor role until the end of December 2020. The charity is one of the largest in the world and they campaign against injustice. They do this through providing leadership, support and advice

The charity has its UK headquarters near Farringdon, and they are looking for a proactive HR Advisor to help support around 250 staff members both in the UK and internationally. The job will be initially working from home with the potential of going back into the office later in the year.

The HR Advisor job is a true HR generalist position. Some of the main duties that you'll be doing in the role will be advising and managing on key employment and HR issues. Through applying best HR practice at all times you'll work on employee relation cases, reviewing, updating polices and to update the UK and international Payroll records. Furthermore, you'll be involved with recruitment and the updating of the HRIS system when required.

This role will suit a calm and composed HR Advisor who has experience of working in the non-profit sector. The HR Advisor must have a track record of working with unions and a strong knowledge of UK law. Excellent written and verbal communication skills are also imperative. This is an exciting position with the possibility of extension and a very competitive salary.

For more information on this HR Advisor role, please get in touch at [email protected]

The Human Resources Coordinator will be a core role within WGN. The successful candidate will provide comprehensive, proactive support which contributes to the delivery of an efficient people orientated function. Ensuring all beneficiaries and stakeholders have an excellent experience of the service and WGN. As with all WGN team members, the Human Resources Coordinator will be responsible for actively contributing to a culture that values and respects diversity, learning, improvement, striving for quality and best practice.

The ideal candidate will have relevant in-depth experience in human resources operations and administration, with an up to date knowledge of employment law and understanding of best practice. She will have the ability to coordinate a sensitive and confidential people focused service confidently. She will also need to be resilient, collaborative and innovative in her approach and have a ‘can-do’ solution focused attitude.

WGN’s employee benefits include: 3% pension contribution, enhanced leave entitlement, an Employee Assistance Scheme and a commitment to learning and development.  

Interviews to be held on 28/07/2020.

This post is subject to satisfactory references and DBS check.

WGN is an equal opportunities employer. The above post is exempt under the Equality Act 2010, Schedule 9, Part 1

JOB PURPOSE

To provide a comprehensive, effective and efficient best practice UK and International human resources (HR) service to support the provision of people management services.

To support the development of high performing, motivated teams within Amnesty International's head office in London and our regional and local offices globally in Americas, Asia, Africa, Europe, as allocated to you.

To further support Amnesty International sections as and where they are supported internally by the International Secretariat.

ABOUT YOU

MAIN RESPONSIBILITIES:

• To provide advice to a diverse client group with all queries regarding their employment in London and regional office locations.
• Manage employee relations cases as directed by HRBP (disciplinaries, grievances, absence management, performance management, flexible working requests and maternity, paternity and parental leave) using region specific employment legislation.
• To deputise for the HRBP's in their absence when required.
• Support and provide comprehensive employment advice to staff impacted by internal processes.
• To review and update the policies and procedures of the organisation in line with employment legislation and business requirements as directed by the HRBP's.
• To ensure all contractual changes for starters, leavers and transfers ensuring all KPI's are met and required paperwork is accurately completed.
• To manage all processes relating to payroll are implemented globally.
• To advise relevant stakeholders on areas such as specific payroll, pension and medical insurance providers.
• Draft employment contracts, employee handbooks (where relevant) in consultation with staff, members of the trade union and relevant Programme Directors.
• To accurately update the HRIS system, with staff records including salary increments, benefits administration and carry out regular audits to ensure staff eligibility for benefits.
• Generate reports from HRIS to aid with metric reporting and ensuring KPIs.
• To work closely with colleagues in recruitment and global mobility to ensure streamlined selection and on boarding processes.
• To manage Occupational Health referrals for all locations. Identify and refer complex cases to the HRBP or HR Director
• Involvement and lead (where appropriate) in ad hoc HR projects which form part of the annual HR imperatives and galvanise change programmes globally. streamlined selection and on boarding processes.
• Generate relevant admin in support of the above from generating purchase orders, to ensuring accurate documentation is issued to staff and submitted for payroll. From generating redundancy figures to reviewing accurate retention of information.
• This is not meant to be an exhaustive list of duties. The need for flexibility is required and the post holder is expected to carry out any other related duties that are within the employee's skills and abilities whenever reasonably instructed.

For a full Job Description, please follow this link :

We are recruiting for a HR Operations coordinator for a passionate support based charity for Prisoners , you will be responsible for managing and coordinating all aspects of HR operations .

Charity Is a national charity that provides support to prisoners, people with convictions, and their families. We support people to make a fresh start, and minimise the harm that can be caused by imprisonment to people who have committed offences, to families and to communities.

The Role
Deliver HR helpdesk
Line management of the HR Administrator and HR volunteers
Cascade and HR processes
Operational delivery of recruitment
Contracts and HR correspondence
To oversee the timely production of all routine HR correspondence (offer letters, contracts of employment, variations to contracts and so on) delivered in the most effective way (e.g. via post/ email/ Cascade).
Oversee key routine HR processes, To work with the HR Manager to deliver and develop Pacts HR processes ensuring they are as effective as possible
To take ownership of key employee information
Analysis and reporting
General support to other HR activities

The Candidate
Experience of delivering HR operations in a busy complex organisation ideally including most of the following
Recruitment
Vetting / pre-employment checks
Onboarding and employee lifecycle
HR aspects of payroll
Correspondence and contracts
Providing advice and guidance to line managers
Experience of training or guiding line managers in HR processes
Experience of using technology (in particular HR systems) to enhance and modernise HR operations.
Experience of line management
Competent knowledge of HR processes within the employee lifecycle

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

This is an opportunity to use your first class organisational and administrative skills to play a key HR role for a renowned and well-regarded Charity.

Reporting to the Head of HR, Volunteering and Training, this key role will provide administrative HR support for recruitment, staff induction and the employee life cycle, as well as liaising with processing payroll and assisting with first line HR enquiries. Working closely with the Finance, V&T team as well as other staff and other Restore stakeholders, this role requires the ability to work independently and as a member of a team. Knowledge and experience within an HR function would be essential and experience of a volunteering setting desirable. We are looking for an expert administrator and coordinator who is able to balance conflicting priorities and who has excellent interpersonal and communication skills. If you have the passion to work in a leading community charity, we would love to hear from you.

We are looking for someone from an enthusiastic school leaver to postgraduates who are looking for a genuine, challenging and rewarding career path with scope for career development. You will be offered on the job training and learn about our inspiring charity form the very heart, helping you achieve and exceed your career goals. This post requires a motivated, committed and highly organised person to work alongside Restore staff, volunteers and all stakeholders.

Person Specification 

You will have an understanding of the sector, and empathy with people with mental health problems is vital. Restore needs people who have the ability to cope with limited resources, seize opportunities and think creatively. Awareness of the stigma and other issues surrounding mental illness is important, as is the ability to remain calm under pressure when dealing with sensitive staffing or member issues. 

Essential Requirements
 

• Knowledge of HR practice and policies.
• Intermediate understanding of Microsoft packages including Outlook, Word and Excel.
• Strong interpersonal and influencing skills.
• Ability to build good working relationships with colleagues at all levels.
• High levels of accuracy, attention to detail and ability to work to deadlines.
• A self-starter who can work both independently and collaboratively.
• Creative flair and an ability to work imaginatively.
• Excellent organisational skills and the ability to manage a wide range of tasks.
• Ability to deal with information in a confidential manner and respond with sensitivity to the opinions of others.
• Flexible and non-judgemental approach to people and work.
• Ability to work on own initiative, to organise work and meet deadlines.
• Excellent listening skills and communication skills (both written and verbal).
• Excellent time management skills with an ability to manage a range of objectives.
• Awareness of and commitment to all aspects of anti-discriminatory practice.
• Experience of using SAGE or other HR/Payroll information systems.
• Experience of using Google suite or a similar system.
• GCSE or equivalent in Maths and English 9 to 4 (A to C) or equivalent

Desirable Requirements

• Previous HR Experience.
• Experience of working in a voluntary sector setting.

N.B. This vacancy requires candidates who are immediately available, and we will consider applications in the order they are received.

ABOUT THE ROLE

This role is a fixed term contract to support the People and Organisational Development team in providing accurate, proactive, customer focused and comprehensive HR Administrative support service in our London and Regional offices. Amnesty International is undergoing a significant period of change and the HR Administrator will be involved in providing support to a variety of change projects.

ABOUT YOU

This role requires excellent administrative skills with the ability to prioritize work to meet strict deadline. Knowledge of HR processes and practices and demonstrable capability and aptitude for working with a HR information system in an automated environment is desirable.

MAIN RESPONSIBILITIES

• Act as the first point of contact for administrative queries providing basic information, signposting, or escalating queries appropriately to other team members for resolution
• Provide timely and accurate administrative support to the HR Advisory team
• Draft and issue letters relating to contract changes, salary, absence management and leavers - update payroll with these changes as required.
• Work closely with the HR advisory team and the Intranet Manager to ensure all HR policies, guidelines and key information are kept up to date on the Nolwazi (intranet).
• Administer employee benefits such as the cycle scheme, season ticket loan, childcare allowances/vouchers.

SKILLS AND EXPERIENCE

• Previous experience in a customer facing role in an office environment
• Knowledge of HR processes and practices and demonstrable capability and aptitude for working with a HR information system in an automated environment is desirable
• Excellent administrative skills including ability to prioritize work to meet strict deadline
• Accuracy, attention to detail, initiative and the ability to follow instructions
• Excellent IT skills, including MS Office, and databases.
• Effective verbal and written communication skills
• Able to communicate with tact and diplomacy
• Works on own initiative but can also adhere to procedures and systems
• Able to work in a manner that is consistent with the organisation's core behaviours and competencies
• Willingness to suggest changes to systems and ways of working to improve efficiency

Senior HR Advisor - £40K-£45K plus excellent benefits

6-month contract

The memcom recruitment team are looking for a Senior HR Advisor on behalf of a professional body based in Central London.

Working closely with the Director of People, your role will be to advise senior staff on policies and procedures, handle complex disciplinaries or grievances and play an active role in implementing forward-thinking HR projects to drive the Association forward.

You will be the key point of contact for any ER-related queries as well as salary/job terms and conditions, and generally assist others in the HR team to ensure a smooth-running, sleek and professional HR service.

MCIPD qualified (or equivalent), the successful candidate will be highly experienced in policies and procedures pertaining to employee relations, redundancies, writing and implementing HR policies and procedures, reporting and restructures.

You should also be able to start within a couple of weeks and be interested in a 6-month contract with a chance of extension.

Recruitment during COVID-19 restrictions
During the COVID-19 restrictions, our interviews will be by video call.
Additionally, the successful applicant will be fully supported to work from home for the initial period where restrictions on non-essential travel are in place.

About us
Crisis is the national charity for homeless people. We know that homelessness is not inevitable. We know that together we can end it.

The brilliant Individual Supporters Team at Crisis plays a key role in our successful and innovative Fundraising Programme – raising in excess of £30m per year. The team is vital to the long-term income growth of the organisation, recruiting new individual supporters and increasing the engagement of existing supporters through an audience – led communications programme of diverse channels and products and the production of the data files that work alongside our fantastic creatives are key.

Now is an exciting time to join Crisis as we are being more proactive in the way we work and becoming more agile every day and is currently implementing productivity tools such as Atlassian Confluence/Jira to make our jobs more streamlined across the organisation.

About the role
As Supporter Data Coordinator you will support the team in cleansing the information on the database, ensuring that when our data is required for selections it is a clean as it can be to avoid the team having to make the same changes time and time again. You will help to produce the end of campaign and lifetime value (LTV) data files to help aide our third-party agencies with campaign analysis. This role is additional to the team as we are expanding and you’ll work alongside another coordinator, under the line management of our Senior Supporter Data Executive within the team.

About you
To be successful in this role you will be comfortable working in a fast-paced environment and have experience using Blackbaud’s Raisers Edge 7 or similar Fundraising Customer Relationship Manager (CRM), have excellent numeracy skills and have a good understanding of current data protection requirements.

Benefits
As a member of the team you will have access to a wide range of employee benefits including:

 · Interest free loans to purchase a train season ticket or a bike or for a deposit to secure a tenancy
 · Mandatory pension scheme, with an employer contribution of 8.5%
 · 25 days’ annual leave which increases with service to 28 days

Alongside our excellent staff benefits, we will support your on-going development to build your skills, experience and career.

How to apply
If this sounds like the opportunity for you, please visit our website to apply online. The job description is available on our website by clicking on the 'Vacancy Details' button.

Please address points 1, 2, 3 & 7 only from the Person Specification in your supporting statement.

If you need to request an application in an alternative format, please contact the HR Team, contact details can be found on our website.

Closing date: Monday 27 July 2020 (23:59)

We value diversity, promote equality and encourage applications from people of all backgrounds. We particularly welcome applications from people with lived experience of homelessness.

For more information about our work and to see our work in action, please visit our website.

Registered Charity Numbers: E&W1082947, SC040094

We are recruiting for a temp to perm HR Operations coordinator for a passionate support based charity for Prisoners , you will be responsible for managing and coordinating all aspects of HR operations .

Charity Is a national charity that provides support to prisoners, people with convictions, and their families. We support people to make a fresh start, and minimise the harm that can be caused by imprisonment to people who have committed offences, to families and to communities.

The Role
Deliver HR helpdesk
Line management of the HR Administrator and HR volunteers
Cascade and HR processes
Operational delivery of recruitment
Contracts and HR correspondence
To oversee the timely production of all routine HR correspondence (offer letters, contracts of employment, variations to contracts and so on) delivered in the most effective way (e.g. via post/ email/ Cascade).
Oversee key routine HR processes, To work with the HR Manager to deliver and develop Pacts HR processes ensuring they are as effective as possible
To take ownership of key employee information
Analysis and reporting
General support to other HR activities

The Candidate
Experience of delivering HR operations in a busy complex organisation ideally including most of the following
Recruitment
Vetting / pre-employment checks
Onboarding and employee lifecycle
HR aspects of payroll
Correspondence and contracts
Providing advice and guidance to line managers
Experience of training or guiding line managers in HR processes
Experience of using technology (in particular HR systems) to enhance and modernise HR operations.
Experience of line management
Competent knowledge of HR processes within the employee lifecycle

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Purpose
The role is ideal for a person who relishes the opportunity to work in a friendly, innovative, medium-sized charity which occupies a very distinctive place at the interface between the NHS and health services across Africa and Asia. It is vital that you have experience of working in an international charity. As the HR and Operations Officer, you will work as part of the Finance and Operations team and interact regularly with the 40 or so members of the staff team.

The HR & Operations Officer takes responsibility for all aspects of the administration for the charity, including supporting HR, Operations and IT processes. We have additional outsourced support for IT and HR functions. This post plays a key role in ensuring the efficient management and upkeep of the charity’s office. 2020 is a very exciting time of growth for the charity which will see increase in staff resources.

Accountability and working relationships
The HR & Operations Officer is accountable to the Director of Finance and Operations and will work closely with the SMT and Finance team. In addition, this post has considerable interaction with members of the UK Head office and Country staff based overseas.

MAIN RESPONSIBILITIES

Human Resources
1. To be the first point of contact for managers and staff on all general HR operational enquiries in adherence to THET’s policies and procedures, legislation and best practice.
2. To oversee recruitment including advertising vacancies, organising shortlisting and assessment panels.
3. To manage staff Inductions: work with colleagues to implement a robust induction plan for all new employees, process references, background checks, payroll details, right to work checks, contracts etc.
4. Absence Management: manage online system to record absence (sickness, holiday, TOIL)
5. To support the Training and development function and needs arising from the appraisals process including the administration and co-ordination of internal training.
6. To ensure HR Records are up to date, accurate and compliant with legislation.
7. To support the Senior Management Team in drafting HR related reports when required.
8. Provide the monthly payroll data and liaise with the external payroll service provider to provide the smooth running of the monthly payroll.
9. To carry out project work and assist with the implementation of HR policies and procedures.
10. Manage the administration of employee benefits, including pensions, eye care vouchers and season-ticket loans, liaising with any external benefits providers as needed.
11. Coordinate meetings with Trustees and ensure all paperwork relating to meetings are properly managed.

Administration and Facilities
1. To provide general administrative support to senior management ensuring the smooth running of the UK office.
2. To procure stationery and office equipment in line with budget.
3. To distribute post and arrange courier deliveries.
4. To be the first point of contact for the landlord ensuring high standards of health and safety and services for THET.
5. Liaising with building management to ensure safety to the work environment in line with government COVID 19 return to work guidelines.
6. To coordinate any London Office relocations.
7. To support staff working remotely to be able to work efficiently.
8. To be the main contact for Health & Safety for the UK office, developing and implementing the Health and safety policy and ensuring that staff comply with this.
9. Support the Director of Finance and Operations in making insurance claims and ensuring that THET has appropriate insurance cover.
10. To undertake any other duties that may reasonably be requested commensurate with experience and THET requirements.

ICT
1. To support IT function and security of THET’s electronic records.
2. To act as the main point of contact for the outsourced supplier.
3. To support the team in sourcing for essential IT equipment.

Benefits

Annual Leave: 25 days annual leave, plus 3 additional days between Christmas & New Year plus bank holidays
Pension: Three months probationary period after which the post-holder will be eligible to join the contributory pension scheme. Eye care voucher scheme, Cycle to work scheme, Subsidised staff canteen.

How to Apply
Please send your CV and a covering letter explaining precisely how you satisfy the person specification through the link provided on or before Wednesday, 08th July 2020.

Closing Date: Sunday, Wednesday 08th July 2020.

This post is UK based. Non-EC nationals will require current and valid permission to work in the UK