Oxfordshire Youth is looking for an innovative HR specialist to develop and deliver progressive, best practice people management and development and ensure our talented teams provide outstanding support to the young people of Oxfordshire and the organisations that serve them.

Job Title: Executive Assistant/ Administrator

Reports to: Reports to CEO

Salary: £30,000-£35,000, depending on experience

Hours: 40 hours per week, with flexibility to work the occasional Saturday morning to meet deadlines (2 to 3 times a year)

Location: UK, largely working from home, with a two to three-day residential monthly meeting (on average)

Contract type: 6 months initial contract, likely to be extended subject to funding

Date: September 2020

About FaithInvest

FaithInvest is an international, not-for-profit membership organisation and registered Charity for religious groups and faith-based investors worldwide. We assist faith groups to invest in line with their values. Our aim is to grow the scale and impact of faith-consistent investing. We support religious groups in moving more of their funds and resources into investments that will achieve the environmental and sustainable development impacts they seek to implement in the world.

Job Summary

We are seeking a full-time, experienced, high performing and flexible Executive Assistant/ Administrator who is eager to join a young and ambitious organisation at a critical point of its expansion and development. This is an excellent role which will pay a salary of circa £30-£35k. It involves remote working, with some monthly UK-based travel.  A flexible and adaptable approach is needed on a weekly basis as FaithInvest works with partner organisations across various time zones.

Job Profile

The Executive Assistant/ Administrator will support the senior team, particularly the Chief Executive Officer and Membership Director, being a ‘go-to person’ for information relating to projects, contacts and the network.  This post balances administrative responsibilities to the executive leadership team and the Trustee body, and wider organisational responsibilities, particularly in relation to grants and reporting. It also involves close liaison with key colleagues such as the Head of Finance and Administration.

This is a busy and challenging role within a small but friendly team. The successful candidate will need to have demonstrable expertise in a full range of administrative tasks, including diary management, dealing with confidential correspondence, managing mail/email and ensuring the senior team is fully prepared ahead of all meetings. The successful candidate will be highly organised with a keen eye for detail, possess high level IT skills, with an ability to multi-task as well as prioritise. They will be well organised, flexible and able to work proactively on their own or as part of a team, dealing with a range of matters whilst demonstrating initiative and sound judgment. They will be confident in dealing with FaithInvest’s wide range of partners, funders and members and able to operate at a senior level while also demonstrating the core administration skills needed. These will include updating FaithInvest’s online customer relationship and office databases with contacts and information and taking responsibility for delegated tasks in respect of data maintenance, accuracy and cleansing. This is a pivotal role for the organisation as it cuts across all areas of operation and will continue to be of influence as the organisation grows.

FaithInvest’s team is based largely in the South West. The full-time role involves working from home, with a two to three-day residential monthly meeting (on average), most of which will be in Bristol or London.

Main Duties and Responsibilities

Day to Day Support to Executive team and Trustee Body

• Executive assistance to the Senior Team, consultants and Board, including:
  • diary management
  • coordinating meetings and calls
  • undertaking proactive e-mail management ensuring that urgent e-mails are promptly picked up, responded to and actioned as appropriate.
  • arranging Board of Trustees meetings
  • liaising with the Board
  • preparing agendas and taking minutes, including for weekly team meetings.
• Administrative support to the work of the senior team, including:
  • liaising effectively with colleagues to set deadlines for projects and tasks 
  • assisting the Communications department in the preparation of presentations and papers
  • proofreading
  • formatting documents
  • collating information for funding proposals and grant reports
  • taking responsibility for an overview of collective and individual deadlines within the team, e.g. for grant proposals and reports
• Support and coordination with the Head of Finance and Operations including
  • travel, meetings and hospitality bookings
  • the timely submission of reports and information to official bodies, as required for the charity to ensure compliance, and other legal requirements.
• Updating our customer relationship management system (Salesforce) and other systems (eg, our online office database, Office365) with contacts, documents and information.

Specific Project Support

• Joining specific projects or events for defined periods to provide general support and coordination

Additional responsibilities

This post has no budgetary or line management responsibilities

Qualifications and Education

Whilst degree level education is preferred, candidates with significant experience in administration will also be welcomed

Skills and Knowledge

Essential: Microsoft Office suite - Word, Excel, Outlook, PowerPoint.

Desirable: Experience of Salesforce, Apple Macs

Essential proven ability

• Demonstrable expertise in a full range of Executive Assistant/Administrator tasks, including diary management, proactive email management, dealing with confidential correspondence, minute taking, document preparation, updating and maintenance of online office databases
• Demonstrable experience of being able to work proactively on their own or as part of a team
• High degree of IT literacy (experience of Microsoft Office, and preferably also Apple Macs)

Experience

Minimum of 5 years working in an Executive Assistant/ Administrator role

Essential personal qualities

• Highly organised
• Good communication skills
• Meticulous attention to detail
• Able to work independently but also as part of a team in a busy and changing work environment
• Able to work calmly under pressure and keep to deadlines
• Flexible, resourceful and adaptable in approach to deal with changing requirements, especially for travel arrangements in response to frequently changing diaries
• Able to prioritise workload effectively

Desirable qualities

• Good understanding of the UK charity sector and structure
• Experience in a smaller office environment

Out of hours working and travel

While usual working hours are Monday-Friday, 9.00 – 17.00, a flexible and adaptable approach is needed on a weekly basis as FaithInvest works with partner organisations across various time zones.  Therefore there may be a call or meeting out of these hours.

On average there will be a two to three-day staff residential each month, and some occasional international travel.

Holiday Entitlement

20 working days per annum in addition to the normal public holidays.

Application Process

To apply please send your CV and a cover letter.

Please note that CV’s sent without a cover letter will not be considered

Application Deadline: 31st August 2020  

If you're as passionate as we are in ensuring our volunteers and regional branch representatives are effectively supported and recognised in “unlocking the future”, delivering activities in line with the IOP strategy, and promoting physics across their local communities and want to inspire others to help make it happen, then join us.

As a Branch Support Coordinator will focus on supporting Branch committees to deliver a programme of events; provide consistent levels of administration support to local branch committees, and support the development of a consistent and positive volunteer experience in the development of toolkits and ad-hoc projects.

*Role Locations Available: 

• London & South East and East Anglia
• South West & South Central
• North East & Yorkshire
• East and West Midlands
• Lancashire & Cumbria; Manchester, and Merseyside

The role

This role supports the work of IOP Branch network in England. The role provides a point of contact for volunteers in each Branch. Each role has responsibility to ensure that Branch Committee members have a worthwhile and consistent experience. Supporting activities led and delivered by our active members within each Branch in line with the IOP strategic goals and campaign aims, ensuring effective administrative and logistical support, providing and sharing best practice to ensure the IOP recruits, inducts, manages and celebrates volunteering. This is a 18 month fixed term contract.

We want to ensure that volunteers are supported and enabled to use their skills, time and experience in a way that creates real impact and provides a positive and meaningful experience for them. And, that staff feel empowered to work alongside volunteers and benefit from the value that they bring.

The person

We are looking for people with a proven track record of and passion for supporting and coordinating volunteer led committees. You will have excellent administrative skills and be able to demonstrate great, diplomatic written and spoken communication skills. You will be able to build and maintain relationships of trust and respect across the physics community and beyond.

You will have understanding of the motivations and opportunities of working with volunteers. You will share good practice to and from your region, especially around volunteer led events and activities. Therefore, a good knowledge of event management and marketing tools for volunteers would be really helpful. You must be able to plan ahead and work on multiple projects at the same time to ensure a full programme of activities is delivered on time.

Why work with us

The Institute of Physics (IOP) is the professional body and learned society for physics in the UK and Ireland, we seek to raise public awareness and understanding of physics and support the development of a diverse and inclusive physics community. As a charity, we’re here to ensure that physics delivers on its exceptional potential to benefit society.

We have an ambitious corporate strategy and facilitating our volunteer effort, providing effective support and recognition of our branch committee’s activities is central to its delivering. We are looking to recruit five superb volunteering administrator / coordinator professionals to join the team and help develop and support our Branch activities to its full potential.

Each post will be based from home. Working with inspirational and passionate volunteers our Branch Support team will help ensure that active members are valued and supported in their activities with the relevant autonomy, resources, and time that they need to do great work. This is an exciting time to join IOP.

In addition to a competitive salary and professional development opportunities, we offer employees a comprehensive benefits package including an excellent pension scheme, private medical insurance and generous annual leave. We also offer a range of other benefits including childcare vouchers, gym membership and interest free season ticket loans.

For further information on this role and to apply please visit the IOP Jobs website.

Closing date for applications:

• London & South East and East Anglia - Closing Date 21 August and Intrerview Date 7 September
• South West & South Central - Closing Date 21 August and Interview Date 8 September
• North East & Yorkshire - Closing Date 26 August and Interview Date 11 September
• East and West Midlands - Closing Date 31 August and Interview Date 14 September
• Lancashire & Cumbria; Manchester, and Merseyside - Closing Date 31 August and Interview Date 16 September

The Institute of Physics is an equal opportunities employer. We request no contact from agencies or media sales.

WEA have an exciting opportunity for a Project Education Coordinator to support delivery of contracts funded through the Ministry of Housing, Communities and Local Government`s ESOL for Integration Fund. The role will be home based with travel and support across Derby and Nottingham.

The Workers` Educational Association is a unique charity and the UK`s largest voluntary sector provider of adult education. With a clear vision and a strong social purpose, we bring great teaching to local communities, with life-changing courses held in clubs, pubs, workplaces, schools and almost anywhere else you can think of. Since 1903, we have been giving disadvantaged people the opportunity to return to learning - inspiring them to realise their full potential and become active, engaged citizens. We see education as a tool for social justice, not just self-improvement, and we pride ourselves on making learning egalitarian and accessible. Volunteers play a central role in everything we do, from governance through to classroom support, helping us deliver courses to 50,000 people in 2,300 locations - and enabling us to reach 80% of the population.

Key areas of responsibilityThis role will support the successful delivery of ESOL for Integration Fund activities by developing, delivering and maintaining educational programmes, to ensure that our students enjoy an outstanding experience and contract requirements held with Local Authorities are met. At the heart of a closely-knit project team, you will work with partner organisations to identify and engage ESOL students, support and manage tutors, and engage volunteers. You are likely to find yourself involved in specialist aspects of regional educational provision, communications, and quality and teaching, whilst actively promoting our crucial work - so every day will bring different challenges.

Empowering people from all walks of life is what we’re all about, so we’re keen to hear from people in disadvantaged or underrepresented groups. Whatever your background, you will need a degree level education plus teaching and assessor qualifications, alongside extensive experience of developing tutors, co-ordinating diverse stakeholders and building voluntary or membership organisations. Equally important, you should be exceptionally organised and methodical, with great leadership and coaching skills – and you will be ready to make your mark from day one.

To apply for this post please attach an up to date CV and expression of Interest stating how you meet the essential criteria detailed in the Person Specification prior to the closing date of 17th August 2020.

This is a fixed term contract until 31/03/2021

Ataxia UK is the national charity for people affected by ataxia. We support individuals with the condition, their families, carers and friends.  Ataxia UK is led by people affected by ataxia. We fund research into treatments and cures for the ataxias, whilst providing support services to those with the condition, their carers, families and friends.

We are a people lead organisation, facilitating our staff to use their own creativity to find innovative solutions. We offer flexible working hours, and a collaborative staff team that are open to implement change.

The InControl Project is aimed at tackling isolation and loneliness in the ataxia community in England through volunteering and funded by the National Lottery Community Fund. We are offering the role initially on a 6-8-month contract, with the possibility of extension.

You will work with the InControl Community Programme Manager and other staff and volunteers in setting up, administering and delivering the Project, including social media platforms, meetings, and virtual seminars. You will attend and speak at meetings, write reports, record and collate information. You will be the first point of call for volunteers, and support them through their induction and volunteering. Currently, our staff are all based at home due to the pandemic so you may be asked to do this as well until we plan to move back to the office.

To apply, simply send a CV and covering letter (no longer than 2 sides), explaining why you are applying for the role and how your skills and experience align with the job description. Please send to James Atkins, InControl Community Programme Manager, on the email in the job description. Closing date of applications is Friday 28th August. Interviews are provisionally scheduled for early/mid-September.

Philanthropy and Engagement Campaign to raise £600m to support students, research and the transformation of our campus.. It will enable us to achieve more than ever before to secure our position as one of the world’s top higher education institutions. 

From fighting dementia to ensuring generations of students reach their full potential: It's All Academic. UCL’s ideas and discoveries are shaping the future, improving lives and having a massive impact on London and the wider world. There has never been a more exciting time to join our Advancement office. We are a team of exceptionally ambitious, creative and passionate individuals who work together to achieve remarkable things with a global impact, and we would love for you to be part our success on this exciting journey. 

We are looking for someone who has a real passion for research, who has a willingness to explore amazing new opportunities and seek out new and innovative methods. As Prospect Development Manager you will be leading our prospect research, identification and management for our target smashing University Team. 

We pride ourselves on working in partnership and inclusively with all members of our fundraising and alumni teams and this pivotal role offers an exciting opportunity to make a real impact in delivering our Campaign.

We are happy to consider applications from candidates seeking part-time opportunities (minimum 0.6 FTE – equivalent of 3 days per week, stated salary to be pro-rata).

Please note this position to cover maternity leave and is available for 12 months. This post can be offered as a 12 month secondment to UCL employees. If you are interested in apply for this role as a secondment please contact your line manager before applying.

You will have experience of conducting research and providing high quality, accurate written work to a variety of audiences. An outstanding communicator, you will have a track record of proactively building strong relationships in order to progress the aims of a team.

We welcome people from all backgrounds and are committed in creating an environment where everyone is encouraged to give their best in a place where their unique experiences, perspectives and skills are seen as valuable assets. 

UCL also offers a generous pension scheme and holiday allowance, plus closure and bank holidays..

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.

We will consider applications to work on a part-time, flexible and job share basis wherever possible.

Closing Date: 17 August 2020

Latest time for the submission of applications: 23.59.

Interview Date: TBC

Sightsavers is looking for a Finance and Support Services Assistant for its office in Lilongwe, Malawi. The position reports to the Finance and Support Services Manager and is responsible for all aspects of Financial and Support Services within the Sightsavers Malawi programme and will participate in broader aspects of management as well as program design and implementation.

Location: Lilongwe, Malawi

Salary: Local terms and conditions will apply

Contract: One Year Fixed Term

The Finance and Support Services Assistant will support the head of Finance and Support Services, in the formulation and implementation of sound financial and administrative procedures and plans while overseeing the preparation of the financial statements and returns in accordance with statutory, regulatory and other requirements. The position also supports in strengthening financial management, accountability and capacities of partners in accordance with the Sightsavers Partnership Development Policy.

The incumbent will also facilitate the development of annual budgets and monitor its implementation, as well as provide challenge and support to other organisational program formulation, assessment and development.

The ideal candidate will possess as a minimum a diploma in accounting and finance as well as a professional qualification in accounting (e.g. ACCA, CIMA). They should possess extensive working experience ideally gained in an INGO environment, but experience of audit and government organisations would also be advantageous. They should also have experience in managing major donor grants (setting up grant management systems, financial reporting and monitoring tools), Project Management, Human Resource Management and Administration.

Good interpersonal, communication and auditing skills together with the ability to work with project budgets, forecasts and reports and an in-depth knowledge of computer financial packages are also vital to this role. This is not an exhaustive list of duties and further details may be found in the job description.

We anticipate that interviews will take place 24 – 26 August 2020.

We are looking for a Legacy Officer to join our growing fundraising team at The Gurkha Welfare Trust.

The successful candidate will be responsible for the management and administration of all legacy bequests, ensuring that the Trust receives its full entitlement in a timely manner, whilst protecting the Trust’s reputation. The Legacy Officer reports to the Individual Giving Manager. Full training for the role will be provided as well as support from a dedicated consultant.

Key Responsibilities

• Manage the Trust’s legacy caseload including pecuniary and residuary legacies.

• Ensure that The Gurkha Welfare Trust receives its full entitlement in accordance with the law and the provisions of all Will/Codicils, any Deed of Variation or settlement agreement.

• Respond to incoming enquiries by telephone and email, ensuring the legacy case files and database are updated accordingly.

• Ensure all open legacy case files are reviewed on a regular basis, and appropriate action is taken to move cases through to conclusion.

• Work in partnership with the Trust’s professional legal on accounts and ensure that residual legacies have been administered correctly to include the allocation of capital gains tax and inheritance tax.

• Ensure legacies are allocated in restricted and unrestricted funds in accordance with the Will.

• Work with the fundraising team to ensure messaging and materials are optimised to promote and boost revenue from legacies.
• Source and form effective partnerships with organisations such as solicitors to help grow revenue.

• Contribute to developing and implementing legacy campaigns to boost legacy pledges and enquiries across our supporter base.

• Manage the legacy messaging and ensure its use across the Trust’s channels.

• Manage legacy pledger and enquirer communications to ensure supporters are updated in a manner they have requested. 

Key Skills, Qualifications and Knowledge, and Personal Attributes

Applicants for this position should be able to satisfy the following criteria:

• An enthusiastic relationships builder with the ability to work across departments and with stakeholders of all levels

• An accomplished administrator with a good and sympathetic writing style

• Strong written and verbal communication skills

• Can demonstrate a good knowledge of marketing to or communicating with wide audiences

• IT literate, to include a thorough understanding of Microsoft Office and its various applications and administrative functions

• Experience of working in a charity environment
• Legacy administration experience (desirable)
• Previous database or CRM experience (desirable)
• Understanding of the work of The Gurkha Welfare Trust.

If you have any questions over the job description or terms and conditions, please get in touch with us.

Please note we may close this vacancy when sufficient applications have been received.

If you would like to apply for this position, please send your CV and supporting statement addressing the person specification.

Penrose Criminal Justice Service Custody Team are currently recruiting for a Data and Performance Coordinator to support effective performance measurement and data accuracy across the service.

Penrose Criminal Justice Service work in partnership with the London Community Rehabilitation Company to support service users on their journey ‘Through the Gate’. The Custody Team support service users prior to their release from a custodial setting. They create resettlement plans and assessments after receptions and prior to release. Whilst also providing specialist support and group interventions through the gate across four London Prisons (HMP Wandsworth, HMP Belmarsh, HMP Brixton and HMP Pentonville).

We are looking for a motivated member of staff who will be responsible for line managing a team of Data Officers, overseeing day to day data and administrative tasks, as well as being responsible for monitoring and reporting on the performance of the service. This role will require you to work collaboratively with frontline officers, senior managers and our contract managers.

Key Responsibilities:

• Ensure accurate information is entered on to data collection systems for ourselves or our contractors
• Collate performance statistics for the services for comparison against KPIs and to support administration of our contracts and liaise with partner agencies as necessary.
• Produce timely monthly and quarterly reports assessing Penrose CJS performance against contractual service levels
• Analyse outcome data to support marketing material, tenders, service reports and business plans as requested
• Provide quality leadership and line management to staff.
• Liaise with relevant external stakeholders, particularly prison and probation partners, to address any issues affecting data quality or accuracy
• Produce written data analyses, making comparisons and identifying trends where required

Experience Required:

• Ability to collate, analyse and interpret a range of qualitative and quantitative data
• Experience of designing reports and reporting systems.
• Advanced knowledge of relevant IT processes, including Word, Excel, Access and Internet Communication.
• Experience in verification, manipulation and analysis of data and charts in Microsoft Excel and databases.
• Knowledge of Quality Management Systems
• Experience of conducting audits to meet procedural requirements.
• Able to influence and form strong relationships with commissioning bodies and professional agencies
• Excellent communication skills, both written and verbal, including liaison with people at all levels

Why work for us:

• Excellent core and on-going training aligned with personal development plan
• Access to employee assistance programme
• Medi-cash which includes the following:
• Discount gym membership
• Routine eye tests, glasses and contact lenses
• Dental treatment via NHS or Private
• Physiotherapy, Head Massage and a range of other therapies
• 25 days holiday increasing to 26 days after 2 years and increasing 1 day per year up to 30 days annual leave
• Life Assurance

We are looking for an experienced Finance Officer to join our team.

Job Title: Finance Officer

Salary: £29,649 

Contract Period: Permanent

Hours: 37 hrs flexible 

Location: Office based / remote working

Responsible to: Director

The role will involve being responsible for finance and book keeping at Voice4Change England and setting up and maintaining good systems. Additionally; providing timely and regular book keeping and financial reports for individual projects, and for the Voice4Change grant making function. The position will be suitable for someone who is flexible, reliable, highly numerate and interested in contributing to society. 

Start: Immediate. 

The Role 

The Finance Officer role is to provide financial and administrative support to the Treasurer and rest of the Voice4Change team. As a Finance Officer you will; 

• Work with the Treasurer, the Director and other Voice4Change staff in order to set up effective financial systems and financial reports

• Do all the day to day finance work such as payments of invoices, recording payments received and expenditure

• Send out invoices on behalf of Voice4Change and ensure they are paid in a timely manner

• Ensure the monthly payroll is done and payments made to HMRC and pension funds

• Do monthly bank reconciliations to ensure the books are correctly kept

• Update cash flows and management accounts and ensure these are available for Board meetings and for the Director as requested
• To ensure financial information is available for the timely production of project and other reports e.g. to funders

The Person 

To succeed as a Finance Officer you will; 

• Minimum AAT qualified or relevant QBE

• Have proven experience in a financial role

• Experience with QuickBooks and/or similar finance systems as well as proficiency in Excel

• High level of organisational skills with exceptional attention to detail and a thorough and systematic approach to diagnosing and solving problems.

• Ability to work autonomously to achieve agreed objectives and organisational targets with minimal supervision

About Voice4Change 

Voice4Change England is a national advocate for the Black and Minority Ethnic voluntary and community sector (BMS VCS). As the only national membership organisation dedicated to the BME VCS we speak up to policymakers on the issues that matter to the sector, bring the sector together to share good practice and develop the sector to better meet the needs of communities. 

Editorial Assistant

£23,000 - £25,000 + Benefits

The Biochemical Society/Portland Press are seeking a proactive Editorial Assistant to support the Managing Editor and take charge of key steps of the publishing process for the fully open access journal Bioscience Reports within the Portland Press portfolio.

You will quality-assure journal submissions and support the peer-review process, working closely with and supporting the Editorial Board and external vendor. With a focus on researcher service, you will communicate with authors, reviewers and editors to answer questions and resolve any difficulties they might have in using the online manuscript system.

Working in close alignment with the Managing Editor to deliver on publishing targets for Bioscience Reports, the role will also ensure that editorial workflows are optimised to drive first-class author, reviewer and editor service, building strong relationships with the scientific community. Building up knowledge of editorial workflows, you maintain and improve the editorial system and manage assignment of manuscript duties to Editorial Board member and external vendors, and also suggest improvements to departmental processes and procedures.

“Please note that this role would be home-based for at least the first 6 – 8 months and interviews will be virtual”.

For more information, please visit our website.

Please send a CV and covering letter by email via the button below. It is important that you DO NOT include your Personal Information i.e. name and contact details in your CV or Cover Letter

Only shortlisted candidates will be contacted.

Closing date: 14th August 2020

It is important that you DO NOT include your Personal Information i.e. name and contact details in your CV or Cover Letter.

This is because the Society is committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed on merit. We offer a range of family friendly, inclusive employment policies to support staff from different backgrounds.

The Society takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

Please note that due to limited resources it is not possible for the Society to acknowledge receipt of applications. If you do not hear from us within two weeks of the closing date, please assume that your application has been unsuccessful on this occasion. 

“We are interested in every qualified candidate who is eligible to work in the United Kingdom. However, we are not able to sponsor visas.”

The Royal Society of Biology (RSB) is a single unified voice for biology: advising Government and influencing policy; advancing education and professional development; supporting our members, and engaging and encouraging public interest in the life sciences.

The Royal Society of Biology is committed to promoting biology as a subject of choice to students in schools, colleges and universities. Through accreditation, we support and recognise excellence in biology teaching; champion a biology curriculum that challenges students and encourages their passion for biology; support young scientists through higher education; and provide career guidance at all levels.

Over the years the accreditation programme has gone from strength to strength and as a result multiple strands of accreditation have been developed which includes Foundation Accreditation, Standard Accreditation, Advanced Accreditation, Masters Accreditation, Doctoral Accreditation and International Accreditation.

The Accreditation Officer will join a small dedicated team, managed by the Associate Director responsible for Accreditation, Training and Professional Registers. The successful candidate will help to ensure that the objectives in the RSB three year business plan are met, with an emphasis on facilitating accreditation applications, including attending site visits as a Society representative. In addition, there will be a requirement to assist with the administration of Professional Registers and our Training offerings. This role will require a reasonable amount of UK travel, some international travel, and nights away from home.

We are looking for an experienced Administrator to join our team.

Job Title: Administrator

Salary: £29,649 

Contract Period: Permanent

Hours: 37 hrs flexible 

Location: Office based / remote working

Responsible to: Director

The role will involve providing administration for Voice4Change England and to be responsible for good administration and office systems, working with the director and other Voice4Change staff in order to set up effective communications and information systems, whilst also co-ordinating the director’s schedule. The position will be suitable for someone who is flexible, reliable, dedicated and interested in contributing to society. 

Start: Immediate. 

The Role 

The Administrator role is to provide organisational and administrative support to the director and rest of the Voice4Change team. As an Adminstrator you will; 

• Be an effective gatekeeper, host and contact person for all enquiries 

• Manage and co-ordinate all diary and travel commitments 

• Set up, organise and take minutes at meetings as neccessary, and be responsible for the day to day running of the office by providing admin and other support 

• Support arrangements for new staff, movers and leavers 

• Support the payments and procurement processes on behalf of the director 

• Co-ordinate with project managers to meet the objectives of projects, and ensure production and circulation of reports in a timely manner

• To support trustees in their work for Voice4Change and provide a secretariat service as required

The Person 

To succeed as an Administrator you will; 

• Be educated to a minimum of A Level qualifications or equivalent 

• Have proven administrative/secretarial experience supporting Middle/Senior management level 

• Be highly proficient and highly creative in MS Desktop packages, MS SharePoint and Outlook 2010/2016 (mail, calendar and databases) Intranet/Web. Windows 2010/2007 

• Be equipped with first class communications skills both written and verbal with a high level of tact, diplomacy and confidentiality 

• Have the ability to deal with individuals at all levels of seniority both within Voice4Change and externally, to facilitate the achievement of objectives 

About Voice4Change 

Voice4Change England is a national advocate for the Black and Minority Ethnic voluntary and community sector (BMS VCS). As the only national membership organisation dedicated to the BME VCS we speak up to policymakers on the issues that matter to the sector, bring the sector together to share good practice and develop the sector to better meet the needs of communities. 

The Access to Justice Foundation

The Access to Justice Foundation operates throughout the United Kingdom raising funds for organisations that support those who need legal help but cannot afford it. Accessing legal support makes a huge difference to people’s lives, reducing poverty and suffering.

The Foundation has a diverse grants portfolio and has this year been able to secure a significant increase in its grants resources. In May 2020 the Foundation and a group of independent funders established the Community Justice Fund (CJF), a joint initiative to help specialist social welfare legal advice organisations cope with the immediate impact of the COVID-19 pandemic and lay the foundations for longer-term renewal. Since then we have received £2.5million from the Ministry of Justice (MoJ) and £5million of funding from the National Lottery Community Fund and we are looking to recruit an experienced Grants Officer to join our CJF Team. You will be joining a very friendly and driven team at a crucial and exciting time for the charity.

Also in 2020, we have been awarded significant new funding from the Ministry of Justice to develop legal support services through local, regional and national hubs.  This funding, called Legal Support for Litigants in Person (LSLIP) amounts to some £3million over the next two years and is aimed at showing the way to the most effective way of supporting the voluntary legal advice sector to provide high quality and much-needed services.

Equal Opportunities

The Foundation promotes equal opportunities in their own functions and that of beneficiaries. We encourage applications from all applicants who meet the person specification irrespective of age, religion, gender, sexual orientation, disability or race.

Location and Access

As a result of COVID-19 we are all working remotely. When we go back to the office we expect to have premises in central London.

The role

We are looking to appoint two full-time Grants Officers. The first post (contract until end of March 2021) will reside in our CJF Team and support us in increasing our effectiveness in addressing the COVID-19 crisis. The second post (two-year fixed term contract) will work within our LSLIP Team to help deliver a successful funding programme across England and Wales.

We are looking for enthusiastic and committed individuals who are proactive, energetic and motivated. You must be able to work flexibly and equally well as part of a team or on your own. You will need to have solid experience of grant-making, a good understanding of the voluntary sector and the challenges it faces, and excellent interpersonal skills. You also need to have a strong commitment to equality and have an in-depth understanding of the importance of diversity and how it can be achieved substantively in all aspects of an organisation’s life, including internal and external processes and functions. Our passion is access to justice and we are looking to appoint highly competent individuals who share this passion. Lived experience of the social welfare system or the legal system is an advantage but not essential.

Job title: Grants Officer x2

Salary: £30,000 p.a., holiday (25 days plus bank holidays) and pension

Contract: 2 posts: CJF Grants Officer fixed-term contract to end March 2021 and LSLIP Grants Officer 2-year contract (please state your preference in cover letter)

Reporting to: CJF Grants Manager, and LSLIP Grants Manager respectively

Hours: 9am to 5.30pm Monday to Friday with occasional evening events and meetings, although we also welcome applications for flexible working

Main Duties and Responsibilities:

1. To act as the day-to-day point of contact between the Foundation’s grantees, potential grantees and the Foundation
2. To work with the respective Grants Manager, assisting with the co-ordination and delivery of the Foundation’s grant making programme across the United Kingdom (CJF Grants Officer) and England &  Wales (LSLIP Grants Officer)
   • Responsibility for liaising with applicants and grantees.
   • Working with applicants to develop project ideas.
3. To administer relationships with grantees including
   • Managing the administration of new grants along with the Foundation’s existing portfolio of grants.
   • Responsibility for ensuring that grant payments are processed accurately and in a timely manner.
   • Assisting the Grants Manager in drafting reports to the CEO, Board of Trustees, Ministry of Justice and other stakeholders.
   • Drafting monitoring and evaluation reporting templates, and amending these as appropriate.
   • Ensuring that monitoring and evaluation reports are submitted on time and liaising with grantees to collect outstanding information.
   • Maintaining quality data records on grant activity and relationships with charities, primarily via the Foundation database.
   • Assisting the Grants Manager and the Data and Learning Manager in the preparation and compilation of reports and statistics.
4. Carry out such other tasks as the Grants Manager or Chief Executive may from time to time deem necessary.

Note – This job description does not form part of the Contract of Employment.

This post may entail attendance at events and other work outside office hours. Overtime is not paid but time off in lieu is given for extra hours worked, subject to the demands of the service.

Person Specification (or the qualities you will need, in no particular order)

Essential Criteria:

1. A strong Commitment to the aims and objectives of the Foundation
2. A strong commitment to equality, and a demonstrable track record in contributing to the implementation of policies aimed at counteracting discrimination and exclusion.
3. Lived experience and/or knowledge of the social welfare system or the legal system
4. Minimum of two years’ experience in grant-making or similar field
5. Excellent verbal and written communication skills
6. Ability to establish and maintain effective relationships with a wide range of stakeholders
7. Accuracy and attention to detail
8. Strong organisational and project management skills
9. Strong IT skills, including MS Office applications and database management

Desirable Criterion:

1. Working knowledge and experience of using Salesforce (or other similar grants management applications) and Form Assembly

How to apply

To apply, please send your CV and a cover letter addressing each of the above criteria, including examples, by 5pm on Thursday 13 August.