Administration Jobs

Are you looking to kickstart your career in business administration while making a real difference in young people’s lives? Join CXK’s Youth Employability Service (YES East Sussex) as our Business Admin Apprentice!

As a vital member of our team, you will provide essential administrative support to our Area Managers and Skills & Employability Advisers. The team are dedicated to helping young people who face challenges entering or staying in education, employment, or training.

Your role is to support this through a range of administrative tasks and assisting with wider projects and initiatives, including marketing and social media. You’ll also supporting our tracking efforts — confirming the education or employment status of young people across East Sussex, by phone, text, emails and letters

This role is perfect for someone who:

• Is organised, detail-oriented, and proactive in supporting the team.
• Is enthusiastic about learning and developing their skills in a supportive environment.
• Wants to be part of a team making a positive impact in the community.
• Gain valuable, hands-on experience in business administration.
• Develop skills that will set you up for a successful career.

In return for your skills and experience, you'll receive an excellent range of benefits including generous annual leave, a defined contribution pension scheme, and flexible working

Interview Date: Tuesday 18th February 2025

**Please note that we reserve the right to close this vacancy early if we receive sufficient applications for the role.  Therefore, if you are interested, please submit your application as soon as possible**

Do you want to work with a leading advocacy charity organisation supporting those in need?

Do you have experience of working or volunteering in welfare, support or health and social care and are looking for a new challenge?

Are you keen to make a difference to people who want to be heard?

Then come and join us here at VoiceAbility.

We are looking for an Advocate to join our team in the Ayrshire area. We are seeking applicants who have transferable skills, a willingness to learn and a desire to help those in need of support.

About us

VoiceAbility is an independent charity and one of the UK’s largest providers of advocacy and involvement services. We deliver a wide range of service contracts funded by local authorities, health trusts and other voluntary and private sector organisations.

We’ve been supporting people to have their say in decisions about their health, care, and wellbeing for over 40 years. We make sure people are heard when it matters most.  For more information on what Advocacy is and the services offered then please visit our website.

About the role

This is an exciting opportunity for Advocates to join and shape this service covering Ayrshire. Your role will require you to travel to locations such as clients’ homes, hospitals, care homes and within community settings across the area to meet with clients and professionals. You will be home based for administration; therefore, access to your own transportation and a suitable home internet connection is essential. 

About you

Desirably you will have some experience of working in advocacy, or providing welfare, supporting, or caring for Adults who have support needs, ideally for those with a variety of communication needs, mental ill health, physical health issues, or barriers to accessing support.

You should have worked or volunteered in health, social care, welfare, support services, education or young person’s services, or advice and guidance. 

How will you make a difference?

You will be responsible for ensuring the individual’s wishes, feelings, beliefs, needs, and values are met to create positive outcomes for the people you support.

You will support people to speak up for themselves and grow in confidence, equip them to understand and exercise their rights and options, and will assist them in the decision-making process relating to their care, treatment, and support.

You will work resourcefully and collaboratively with the individuals you support.  You’ll be creative in your approach to empower our clients by ensuring you meaningfully explain people’s options and rights to them.  You’ll support individuals to fully participate in decisions affecting them and will make sure they have their voices heard. 

Professional Development?

You will have plenty of opportunities to enhance your professional abilities and you will make a real difference every day. Advocates are expected to undertake external training in Independent Advocacy with disciplines suitable for the role they work in.

Benefits:

• 28 days annual leave plus bank holidays
• 5% employer pension & 3% employee contribution
• Salary sacrifice pension scheme
• Separate Life Assurance Cover
• Staff discount scheme including retail discounts, entertainment, holidays etc
• Discounted Gym Membership; Employee Assistance programme
• Supportive working environment fostering a good work/life balance
• Support with continuous professional development

Equality and Diversity

VoiceAbility believes in fostering an inclusive workplace which welcomes, values and celebrates the diversity of its staff and partners, treats all on a basis of equality and encourages all to meet their maximum potential.

VoiceAbility are a Disability Confident employer, any applicant that identifies themselves as having a disability and can demonstrate that they meet all the essential criteria for the role will be offered an interview. If you need to apply in a different way, please contact HR for further options.

How to apply

To apply for this role please sign up for a recruitment account by clicking the apply button on this page. Follow the instructions to create your account, upload your CV, and complete our short application form. 

Important Dates:

Closing date for applications; Midnight on 26/01/2025, however, VoiceAbility reserve the right to withdraw this vacancy before this date.

Don’t forget to read the person specification so you can tell us about yourself and how your skills, abilities and experiences match the criteria outlined in the person specification.

Hint: you can use work, personal and/or voluntary experiences, and examples to tell us why you should be our next Advocate.

We look forward to hearing from you.

Do you want to work with a leading advocacy charity organisation supporting those in need?

Do you have experience of working or volunteering in welfare, support or health and social care and are looking for a new challenge?

Are you keen to make a difference to people who want to be heard?

Then come and join us here at VoiceAbility.

We are looking for an Advocate to join our team in the Inverclyde area. We are seeking applicants who have transferable skills, a willingness to learn and a desire to help those in need of support.

About us

VoiceAbility is an independent charity and one of the UK’s largest providers of advocacy and involvement services. We deliver a wide range of service contracts funded by local authorities, health trusts and other voluntary and private sector organisations.

We’ve been supporting people to have their say in decisions about their health, care, and wellbeing for over 40 years. We make sure people are heard when it matters most.  For more information on what Advocacy is and the services offered then please visit our website.

About the role

This is an exciting opportunity for Advocates to join and shape this service covering Inverclyde. Your role will require you to travel to locations such as clients’ homes, hospitals, care homes and within community settings across the area to meet with clients and professionals. You will be home based for administration; therefore, access to your own transportation and a suitable home internet connection is essential. 

About you

Desirably you will have some experience of working in advocacy, or providing welfare, supporting, or caring for Adults who have support needs, ideally for those with a variety of communication needs, mental ill health, physical health issues, or barriers to accessing support.

You should have worked or volunteered in health, social care, welfare, support services, education or young person’s services, or advice and guidance. 

How will you make a difference?

You will be responsible for ensuring the individual’s wishes, feelings, beliefs, needs, and values are met to create positive outcomes for the people you support.

You will support people to speak up for themselves and grow in confidence, equip them to understand and exercise their rights and options, and will assist them in the decision-making process relating to their care, treatment, and support.

You will work resourcefully and collaboratively with the individuals you support.  You’ll be creative in your approach to empower our clients by ensuring you meaningfully explain people’s options and rights to them.  You’ll support individuals to fully participate in decisions affecting them and will make sure they have their voices heard. 

Professional Development?

You will have plenty of opportunities to enhance your professional abilities and you will make a real difference every day. Advocates are expected to undertake external training in Independent Advocacy with disciplines suitable for the role they work in.

Benefits:

• 28 days annual leave plus bank holidays
• 5% employer pension & 3% employee contribution
• Salary sacrifice pension scheme
• Separate Life Assurance Cover
• Staff discount scheme including retail discounts, entertainment, holidays etc
• Discounted Gym Membership; Employee Assistance programme
• Supportive working environment fostering a good work/life balance
• Support with continuous professional development

Equality and Diversity

VoiceAbility believes in fostering an inclusive workplace which welcomes, values and celebrates the diversity of its staff and partners, treats all on a basis of equality and encourages all to meet their maximum potential.

VoiceAbility are a Disability Confident employer, any applicant that identifies themselves as having a disability and can demonstrate that they meet all the essential criteria for the role will be offered an interview. If you need to apply in a different way, please contact HR for further options.

How to apply

To apply for this role please sign up for a recruitment account by clicking the apply button on this page. Follow the instructions to create your account, upload your CV, and complete our short application form. 

Important Dates:

Closing date for applications; Midnight on 26/01/2025, however, VoiceAbility reserve the right to withdraw this vacancy before this date.

Don’t forget to read the person specification so you can tell us about yourself and how your skills, abilities and experiences match the criteria outlined in the person specification.

Hint: you can use work, personal and/or voluntary experiences, and examples to tell us why you should be our next Advocate.

We look forward to hearing from you.

The Latin American Women’s Rights Service (LAWRS) is a human rights, feminist organisation led by and for Latin American migrant women in the UK. Our work is dedicated to supporting the immediate and long-term needs of Latin American migrant women exposed to violations of their fundamental human rights; facing violence against women and girls, exploitation or trafficking; enduring difficult living and working conditions in low paid jobs and facing barriers to social protection. Around 2,000 women use our services every year, benefitting from practical and emotional support, learning new skills and improving their own opportunities. We strive to provide essential tools for women to empower themselves in their pursuit of personal and social change.

The Administrator and Finance Officer provides both clerical and administrative support to the LAWRS team on a day-to-day basis. They are involved with the coordination and implementation of office procedures and have responsibility for specific project activities and tasks as needed.

This post is open to Latin American women only* in accordance with the Equality Act 2010. We particularly welcome applications from disabled and LGBTQ+ candidates as they are currently underrepresented within the team.

*women who identify as Latin Americans (1st and 2nd generation) and speak Spanish and/or Brazilian Portuguese.

Please note that only applicants with the right to work in the UK covering the duration of the contract will be considered for this position.

Grants and Welfare Officer (12-month maternity cover)

Line Manager

Support Services Manager

Job Location

Remote/Hybrid – This role will require attendance at Cavell’s office in Redditch, Worcestershire on Tuesdays and Wednesdays

Hours

Full time, permanent, 35 hours per week (we’re open to discussions about flexible working)

Salary

£27,000 - £30,000

Holiday

Cavell offers 30 days annual leave (pro rata) which includes 3 fixed days between Christmas and New Year in addition to bank holidays.

Pension

Up to 8% employer contribution

Cavell is the charity that transforms the lives of nurses and midwives facing crisis and tough times. The need for Cavell has never been greater and the charity is at its most critical point in its 107-year history as the demand for support is at an all-time high and still increasing while there is a need to refocus income sources.

Over the past 10 years, the nursing and midwifery professions have faced multiple challenges, including covid, staff shortages, pay disputes, the cost of living, and now burnout. Cavell is here to help the professions when they need life changing and practical support. We help the financial and mental health of nurses and midwives, enabling them to continue to provide the care that supports the ‘nation’s health’.

Cavell is a dynamic charity that strives to deliver exceptional, holistic support to the nursing and midwifery family when they need it most. Our reach extends across tens of thousands of lives. For more information on the work of Cavell, visit our website.

In this role, no two days will be the same but here’s the types of thing you may get up to:

· To provide effective and appropriate support to individuals seeking financial assistance, information, and advice from Cavell.

· To deliver support services and Cavell’s charitable objectives.

· To work with external charities and organisations for the benefit and wellbeing of individuals seeking support through Cavell.

· To contribute to the overall strategic objectives of Cavell.We’re committed to helping our people to grow and there will be opportunities to flex and work on other exciting projects in alignment with your career aspirations and charity need.

Our client, a prestigious university in London, is seeking to recruit a full-time (35 hours per week) temporary Programmes Officer to provide support the delivery of their taught programmes.

This role is starting as soon as possible, and running until 22 nd March in the first instance. Their taught programme runs from Thursday to Saturday, and you will be required to work a full day on Saturday. However, you will be able to take Monday off in lieu.

You will be required to work on site 2 days per week, Thursday and Saturday, and the remainder remote.

In this role, you will be responsible for:

• Supporting the student lifecycle from pre-enrolment to graduation.
• Responding to student and academic inquiries (both face-to-face and via email) within agreed timeframes, escalating complex issues as needed.
• Assisting senior programme officers with student assessment processes
• Using systems and databases (e.g. student records systems and virtual learning environments) in accordance with best practice.

To be considered for this position, you should have prior experience in a similar role and meet the following criteria:

• Previous experience working in an academic department or university setting.
• Experience working with visiting lecturers and academics
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel, with the ability to quickly adapt to new systems.

Candidates must be available immediately or at short notice to be considered.

If you are interested in this opportunity, please register your interest by submitting your CV in Word format below.

Are you an experienced administrator ready to ensure the smooth operation of the Fundraising Preference Service (FPS), collaborating closely with the public and charity organisations?

Prospectus is delighted to be partnering with our client for the recruitment of an FPS Administrator. The role is offered on a hybrid basis with two days in the London office.

The organisation is an independent, non-statutory body that regulates fundraising across the charitable sector in England, Wales, and Northern Ireland.

The organisation is committed to diversity, equality and inclusion. They want their workforce to be truly representative of the society they are here to support and protect so that they can regulate effectively. They also want each employee to feel respected and able to give their best. They do this by operating a fair and inclusive recruitment process to reach a diverse pool of candidates. This is also supported by various policies that encourage a flexible and supportive working environment.

The successful candidate will report directly to the FPS Contracts Manager and will be instrumental in ensuring the FPS functions efficiently. This role is vital for facilitating smooth communication between the public and charities, as well as for improving compliance within the charity sector.

This role involves managing the daily operations of FPS, processing requests through the telephone helpline and online portal, and ensuring the timely distribution of system-generated letters. The job also requires engaging with charities to ensure they promptly collect their suppression requests, identifying non-compliant organisations, and contributing to team initiatives.

The ideal candidate should have excellent customer service and communication skills, proficiency in using web applications, databases, and Microsoft Office, as well as the ability to interact effectively with stakeholders. They should possess a methodical approach to repetitive tasks, pay close attention to detail, prioritise workload, and meet deadlines with minimal supervision. Desirable qualities include a background in call handling, experience in charity or regulatory sectors, and familiarity with charity fundraising.

This job is a unique chance to apply administrative skills in the charity sector, making a meaningful difference in how charities interact with the public and improving the FPS service.

If this description resonates with you, we encourage you to submit your CV in Word format as soon as possible. Suitable candidates will be provided with further details about the role.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

About The Royal Foundation

The Royal Foundation mobilises leaders, businesses, and individuals to address society’s greatest challenges. Under the leadership of Their Royal Highnesses the Prince and Princess of Wales, our initiatives are driven by world-class research, long-term partnerships, and a commitment to measurable, scalable impact.

The Royal Foundation is looking for an exceptional Team Assistant to provide support to the Homewards Programme. 

This is a varied role and is well suited to someone at the start of or early on in their career who wants to gain wide-ranging experience in a high-profile, ambitious organisation. The Team Assistant will support the Homewards Team with their administration needs in order to ensure effective organisation, co-ordination and flow of information.

The successful candidate will be extremely organised, have a can-do approach, and enjoy a busy working environment. The role is crucial in helping Homewards run smoothly and efficiently, enabling us to deliver our vision that together, it is possible to end homelessness – making it rare, brief and unrepeated.

Role Description and Core Responsibilities

· Assisting in organising relevant programme and stakeholder meetings and events; team diary management internally and externally, helping to prepare and circulate meeting agendas, papers and minutes; managing meeting logistics.

· Managing regular team meetings, including capturing notes/actions and supporting the team in tracking these to completion.

· Diary management for the Programme Director for Strategic Delivery.

· Helping to prepare programme-related updates, reports and newsletters for internal and external stakeholders. 

· Supporting the events team on an ad-hoc basis with event planning and logistics relating to the Homewards programme, including guestlist management and correspondence. 

· Assisting in keeping key programme documents updated, as required.

· Updating and maintaining databases and customer relationship management systems (CRMs).

· Managing correspondence from the public and wider stakeholder groups in relation to the work of the Homewards programme, taking primary responsibility for the Homewards inbox, responding to enquiries and escalating as required.

· Management of logistics and travel arrangements so appointments are completed in a timely manner

Relevant Knowledge, Experience, and Personal Qualities

· Experience of a not-for-profit organisation or projects

· Previous experience of supporting projects and/or events

· Highly competent user of Word, Excel, PowerPoint and Outlook

· Has strong administrative skills and organisational abilities.

· Experience of successfully dealing with stakeholders at different levels

· Ideally experience of using database and email software e.g. Mailchimp, Salesforce

· Caring, thoughtful and efficient

• Passionate and driven to make a positive impact on the world
• Strong self-motivation and flexible team player
• Is solution-focused and pre-empts problems by seeking guidance and taking action on an issue, task or project within their role
• Flexible and able to respond positively to an ever-changing environment, prioritising work effectively

 About Homewards

Homewards is a five-year, locally led programme, launched by Prince William and The Royal Foundation of the Prince and Princess of Wales in June 2023.

The aim of Homewards is to demonstrate that together, it is possible to end homelessness – making it rare, brief, and unrepeated.

  Homewards was inspired by successful projects from across the UK and around the world, all of which had one mission: to prevent and end homelessness. They brought together all sectors of society and started with a focus on specific groups – to understand the help that is needed.

• Location: Central London office, with some flexibility to work from home 2 days per week
• Contract type: 18 Month Fixed Term
• Holiday: 25 days per annum plus public holidays
• Hours: 37.5 hours per week (Monday to Friday)
• Benefits: Pension scheme (non-contributory), private medical insurance, life insurance, season ticket loan

Application Process

Please submit your CV and one page Cover Letter before the application deadline of 31/01/2025

This post is subject to receipt of two satisfactory references and proof of the right to work in the UK without restrictions.

Prospectus is delighted to be partnering with our client for the recruitment of a Business and Registration Administrator on a full-time permanent basis. The role is offered on a hybrid basis with two days in the London office.

The organisation is an independent, non-statutory body that regulates fundraising across the charitable sector in England, Wales, and Northern Ireland.

The organisation is committed to diversity, equality and inclusion. They want their workforce to be truly representative of the society they are here to support and protect so that they’re able to regulate effectively. They also want each employee to feel respected and able to give their best. They do this by operating a fair and inclusive recruitment process, which aims to reach a diverse pool of candidates. This is also supported by a range of policies that encourage a flexible and supportive working environment.

The Business and Registration Administrator is a crucial position that works closely with the Finance & Registration team to ensure the onboarding and renewal of charities registrations. The role involves processing online applications, collecting the fundraising levy, handling customer enquiries, and ensuring that charities meet registration requirements and standards. The position offers an exciting opportunity for individuals with strong processing skills and empathy to make a meaningful contribution to a dynamic service. It will involve processing new applications, managing emails, updating contact details, handling telephone queries, and issuing invoices for the annual levy collection. They will also assess financial accounts to determine appropriate registration fee levels and contribute to the continual improvement of the registration process. Other duties may be required as directed to support the team's objectives.

The successful candidate will require relevant experience in business administration and/or finance or registration teams. They will be IT literate and hold strong communication, organisation, and prioritisation skills. Experience in liaising with stakeholders and providing strong customer service is also crucial for the role. Desirable attributes include familiarity with CRM systems, registration schemes, and basic accounting knowledge. The selection process will assess these skills and experiences at different stages.

If this description resonates with you, we encourage you to submit your CV in Word format as soon as possible. Suitable candidates will be provided with further details about the role.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

Job title: Programme Admissions Officer

Location: Hybrid work with 40% from Breaking Barriers’ office in London, Manchester or Birmingham

Salary: £25,000-£28,000 (London), £24,000-£27,000 (Manchester or Birmingham)

Hours: Full-time (37.5 hours per week), part-time considered

Overall purpose

The Programme Admissions Officer will be responsible for processing student applications, including conducting initial calls, checking eligibility and signposting where applicable. They would then flag new applicants with the relevant programme. This role is the gateway to accessing our services.

Key responsibilities 

We are a fast-growing charity that prides itself on its flexibility and responsiveness, and as a result your responsibilities may change, develop, and grow according to the needs and development of our programmes.

• Monitoring and processing new and incoming applications, which includes:
  • Conducting initial calls with new applicants to determine their individual pathway and eligibility for Breaking Barriers’ programmes
  • Prioritising students according to Breaking Barriers’ eligibility criteria and flagging with relevant programmes in order to support enrolments
  • Providing university and career guidance and advice
  • Providing learning plans for all professionals aiming to requalify
  • Providing guidance on the support they can access whilst on the waiting list for our programmes
  • Providing signposting for any students/clients needing additional support
  • Flagging any serious welfare concerns with line manager and/or the Safeguarding Team
• Ensuring all information is accurately recorded on Salesforce for new and existing Breaking Barriers’ clients
• Performing any Salesforce admin for the programmes as and when required
• Working with management to improve and enhance enrolment processes where necessary

To view the full job description and person specification, as well as details on our accessible recruitment process, please view the attached recruitment pack.

Other considerations

• As part of our safeguarding commitment to our clients, we carry out preemployment checks to ensure that successful applicants are suitable to work with adults at risk. These include basic DBS checks, obtaining references and verifying a candidate’s identity and right to work in the UK.
• Some travel between our different areas of operation (including London, Birmingham and Manchester) will be required. Occasional evening or weekend work may be required. Time off in lieu would be provided in this case.
• We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of age, disability, gender reassignment, sex, sexual orientation, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief.

How to apply

If you are looking for a role where you can make a real difference, we want to hear from you. To apply, please submit a CV and statement (up to approximately 500 words/1 A4 page) outlining:

• Why you are interested in the role
• What skills you would bring to be successful in this role
• Any experience you would like to highlight
• Any reasonable adjustments you require for the interview process
• Disclosure of disabilities if you wish to do so (as a member of the Disability Confident Scheme, we guarantee an interview to all disabled applicants who meet the minimum criteria for the role)

Please note that applications without a covering letter will not be considered.

Closing date for applications is 11:30pm on Saturday 15th February. Interviews will be held on a rolling basis so please apply as soon as possible to avoid disappointment.

We belong to the Experts by Experience Employment Initiative, which advocates and supports organisations to employ more people from a refugee background. With this in mind, we particularly welcome applicants with experience of seeking asylum and/or a refugee background. 

If you are an expert by experience (a refugee or a migrant with direct, first-hand experience of issues and challenges of the UK asylum or immigration system), you can ask for an independent and confidential support for your job application from the Experts by Experience Employment Network. Please reach out to HR Manager Dani Meier for further details (we are unable to include email addresses in this advert, but you can find contact details on the final page of the attached recruitment pack).

We're now The King's Trust. And we're still working for young people.

We've changed our name from The Prince's Trust to The King’s Trust. Rest assured, the support we offer young people remains the same. This change marks an exciting new chapter for us, and we hope you'll continue supporting us to transform young lives.

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Let's make every day a chance to create a brighter future for the next generation!

Would you like to be part of the coolest team in town, collaborating with our Outreach and Marketing legends and our friendly customer service team here at The King's Trust? Together, we'll ensure that our young people get onboarded and engaged in our programmes safely and with style.

Dive deep to uncover any barriers that stand in their way, helping to remove those barriers to enable them to shine and propelling them on their journey towards amazing outcomes. Responsible for a group of young people, for one-on-one support and guidance or just gently pointing them in the right direction. You'll be on a mission to assist with travel expenses and find clever ways to handle their other commitments. You'll champion their support and learning needs with employers, and you'll be the ultimate liaison, working alongside partners like the job centre to ensure that nothing stands in the way of their success!

You’ll also be the guiding light for our delivery partners and service providers as we want them to deliver the best experience and outcomes for our young people. High-fives all around! Roll up your sleeves and deliver employability sessions directly to our incredible young people. You'll also help our Delivery Partners and volunteers do the same, both in person and virtually through our trusty MS Teams. When we're doing things face-to-face, you’ll need to hit the road and be there in person to help with programme delivery or programme visits to make sure all is running as smoothly as possible.

And if that’s not enough to keep you busy, you’ll also be keeping meticulous records of information and data on our young people, volunteers, and partners. It's all about making sure every step of their journey is accurately reflected in our systems so that it complies with our funding contracts.

We are a massive advocate of Equality, Diversity and Inclusion so it would be amazing if you could lead the charge in creating an environment where everyone feels seen, by implementing a local action plan that supports our big-picture EDI goals. Let's make positive change happen!

Be ready for anything and everything. Alongside all these fantastic responsibilities, you might find yourself wearing different hats and rocking them like a pro, this could even include deputising when the need arises.

Join the King's Trust Team and let’s make magic happen!

Perks for working at The Trust! 

• Great holiday package! 30 days annual leave entitlement, plus bank holidays. Office closure on the days between Christmas and New Year 
• Flexible working! Unless the location of the role is remote, the Youth Development Lead role requires a combination of office days and working from home. 
• You can volunteer for and/or attend events – music festivals, The King's Trust Awards, active events etc. 
• In-house learning platform! Develop your skills for your career and your role 
• Benefits platform! Everything from health and financial well-being support to discounts on your favourite restaurants, shops and cinemas. 
• Personal development opportunities through our Networks – KT CAN (Cultural Awareness Network), KT GEN (Gender Equality Network), KT DAWN (Disability & Wellbeing Network), and PULSE (LGBTQIA+ Network). 
• Fantastic Family leave! Receive 13 weeks of full pay and 13 weeks of half pay for maternity and adoption leave. Receive 8 weeks of full pay for paternity leave. 
• Interest-free season ticket loans 
• Cycle-to-Work Scheme
• The Trust will contribute 5% of your salary to the Trust Pension Scheme 
• Generous life assurance cover (4 x annual salary) 

Equal Opportunities 

Here at The King's Trust, we're committed to Equality, Diversity and Inclusion. We want to be an organisation that's representative of the communities we serve, which is why we strive for diversity of age, gender identity, sexual orientation, disability, race, religion and sex. Our goal is to create an environment where everyone, from any background, can be themselves and do the best work of their lives. 

We are looking for people who can bring different perspectives and experiences and especially welcome applications from those who are underrepresented in our organisation and sector, such as candidates from Black, Asian and Minority Ethnic backgrounds.  

We’re a Stonewall Diversity Champion and we are an employer that is Disability Confident. Our staff, volunteers and young people are supported by KT CAN (our Cultural Awareness Network), KT GEN (Gender Equality Network), KT DAWN (Disability & Wellbeing Network) and PULSE (LGBTQIA+ Network). 

Safeguarding 

The King's Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. As part of this commitment, we undertake basic disclosure checks by the Codes of Practice for all roles within the Trust, and for our roles working directly with young people, at an enhanced level. Having a criminal record will not automatically exclude applicants. 

Job title: Language Programme Caseworker

Location: Hybrid work with 40% from Breaking Barriers’ office in London, Manchester or Birmingham with some national travel

Salary: £25,500-£31,000 (London), £24,500-£30,000 (Manchester or Birmingham)

Hours: Full-time (37.5 hours per week), part-time considered

Overall purpose

The aim of the language programme caseworker is to ensure students on the language programme are being well supported towards their goal of passing a language exam or reaching a high level of English. You will facilitate this by enrolling them in school, in online courses or with a tutor whichever best meets their needs.

You will maintain a good relationship with the students, schools and tutors through regular communication. You will offer advice and support on the student's next steps once the language programme has been completed.

Key responsibilities 

We are a fast-growing charity that prides itself on its flexibility and responsiveness, and as a result your responsibilities may change, develop, and grow according to the needs and development of our programmes.

• Casework; directly working with clients to ensure they are eligible for the programme and are on the correct pathway 

• Casework; ensuring your clients are well supported and signposting to support services where required 

• Providing programme guidance and educational/careers advice 

• Maintaining strong relationships with partner schools and reaching out to new schools to establish partnerships 

• Enrolling students at partner schools and monitoring their progress 

• Working towards ensuring all available school spaces are filled 

• Matching volunteer tutors with suitable students ensuring all available tutors are utilised

• Processing payments for students when required 

• Ensuring that all information is recorded accurately and that databases remain up to date 

• Representing Breaking Barriers at sector related events whenever required

To view the full job description and person specification, as well as details on our accessible recruitment process, please view the attached recruitment pack.

Other considerations

• As part of our safeguarding commitment to our clients, we carry out preemployment checks to ensure that successful applicants are suitable to work with adults at risk. These include basic DBS checks, obtaining references and verifying a candidate’s identity and right to work in the UK.
• Some travel between our different areas of operation (including London, Birmingham and Manchester) will be required. Occasional evening or weekend work may be required. Time off in lieu would be provided in this case.
• We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of age, disability, gender reassignment, sex, sexual orientation, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief.

How to apply

If you are looking for a role where you can make a real difference, we want to hear from you. To apply, please submit a CV and statement (up to approximately 500 words/1 A4 page) outlining:

• Why you are interested in the role
• What skills you would bring to be successful in this role
• Any experience you would like to highlight
• Any reasonable adjustments you require for the interview process
• Disclosure of disabilities if you wish to do so (as a member of the Disability Confident Scheme, we guarantee an interview to all disabled applicants who meet the minimum criteria for the role)

Please note that applications without a covering letter will not be considered.

Closing date for applications is 11:30pm on Saturday 15th February. Interviews will be held on a rolling basis so please apply as soon as possible to avoid disappointment.

We belong to the Experts by Experience Employment Initiative, which advocates and supports organisations to employ more people from a refugee background. With this in mind, we particularly welcome applicants with experience of seeking asylum and/or a refugee background. 

If you are an expert by experience (a refugee or a migrant with direct, first-hand experience of issues and challenges of the UK asylum or immigration system), you can ask for an independent and confidential support for your job application from the Experts by Experience Employment Network. Please reach out to HR Manager Dani Meier for further details (we are unable to include email addresses in this advert, but you can find contact details on the final page of the attached recruitment pack).

Join our team as Head of Operations.  We’re looking for a highly organised and proactive operator with a knack for streamlining processes and thrives working in a nonprofit organisation. You’ll be the cornerstone of the Bureau’s business operations, keeping everything running smoothly, getting stuck into a wide variety of tasks, and tackling challenges head-on. You will manage current processes as well as progressing improvements.

You’ll have a team-orientated mindset with the willingness to take on tasks sometimes outside of defined responsibilities to support shared goals and drive the organisation forward. If you are excited by the prospect of working for a mission-driven organisation that produces world-class journalism with the power to spark real-world change, then this role is for you!

About the Bureau

The Bureau is the UK’s largest independent non-profit investigative journalism organisation. In the last year, our investigations were published in over 100 countries across local, national, international platforms; print, broadcast and digital. Our four global teams work with reporters around the world on priority cross-border issues – environment, health, corruption and big tech. In addition, our UK-focused Bureau Local team uses an innovative community-led approach to cover issues like insecure work, migrant rights and family courts, amplifying the voices of underrepresented communities. Founded in 2010, we’ve grown from a small group of journalists to a diverse team delivering hard-hitting investigations that have prompted inquiries, sparked legal challenges and informed policy change in the UK and across the world.

Role and Responsibilities: 

This is a 12-month maternity cover contract, during this time you will be responsible for the following:

Operational delivery

• Implementing and monitoring day-to-day operational systems and processes to ensure we make progress and meet our goals, identify obstacles and find solutions

• Management of all office functions including office space, utilities, entry systems, resources

• Management of all tech including computers, cyber security, software, comms channels

• Support operations of all major editorial needs (including risk assessments, data security, and safeguarding)

• Maintain and develop organisational policies, procedures, and guidelines

• Coordinating board, trustee, and committee meetings - ensuring meeting discussions are recorded and key actions captured. Reporting to the board as and when required.

Finance

You will be working alongside the Bureau’s Finance Manager to:

• Produce financial reports for Board members, trustees, finance committee, and financial reports for other staff members when appropriate

• Support the finance manager with preparing annual accounts for our annual independent audits and ensure that they are approved

• Monitor and review organisational income and expenditure, implement cost-saving measures where appropriate

• Undertake other appropriate finance duties as required and as agreed with the CEO and Finance Manager 

HR 

You will work closely with the HR manager to:

• Ensure the organisation maintains and implements robust HR systems and records by implementing best practices and ensuring staff adhere to policies

• Provide ad hoc administrative and logistical support for recruitment, contracting, and other appropriate HR functions

• Prepare HR related reports for the senior management team and board members 

• You will run the Bureau’s fellowship programme, develop the curriculum and act as the point-person for Fellows as they navigate their time at the Bureau 

• Work closely with the HR manager and Ops and admin assistant to organise staff training, away days and wellbeing activities

• Ad hoc review of employment trends and themes

• Conducting staff feedback through surveys and annual reviews

Team management and collaboration 

• You will line manage the HR Manager and the Operations Assistant 

• You will support the Director of Development and Fundraising Managers with ad hoc fundraising administration and activities

Office management

• Lead day-to-day office management and administration to ensure smooth running of our office including health and safety and liaising with the building manager and landlord.

• Manage and process purchasing of business critical resources, insurance, IT support, equipment, office services, licences etc

• Liaise with external suppliers and contractors

• Ensuring legal and regulatory compliance, including, statutory compliance, Data Protection, Health & Safety

General

• Working with the CEO on implementation of the organisational strategy

• Undertake other appropriate duties as required and as agreed with the CEO

Skills and Experience:

• Proven experience in operations for start-ups, nonprofits and/or fast-paced environments where adaptability is key

• Strong ​​interpersonal and communication skills in both written and spoken English

• Good financial management knowledge and experience within nonprofits, grant funding and financial controls

• A proactive problem-solver who identifies inefficiencies and takes initiative to implement improvements

• Experience implementing or maintaining cybersecurity measures and compliance documentation

• Basic knowledge of HR processes including recruitment, contracting

• Excellent attention to detail and organisational skills

• Good IT skills, with ability to use and manage processes for standard packages

• Discretion with ability to navigate sensitive organisational information and personnel matters

• Proactive, self starter who is able to work independently and collaboratively as part of a small team

• Able to prioritise, organise own workload and meet deadlines

• Commitment to upholding the Bureau’s values

We envisage this as a full-time role. Primarily a hybrid working role, working from our London office. 
 

Salary: £50-55k depending on experience

Contract: 12-month contract (Maternity cover)

Location: London (hybrid working) 

Reporting to: CEO

Start date: The successful candidate would need to start by week commencing 17th March to allow a period of handover. 

Benefits - what we offer

• 25 days annual leave

• Nine-day fortnight

• Additional gifted leave during Christmas festive break

• Hybrid working 

• Flexible working arrangements

• EAP - Employee assistance programme

• Enhanced sick pay 

• Learning and development opportunities 

• Cycle to work scheme

How to apply

The Bureau is committed to being an equal opportunity employer. We strive to create a welcoming, diverse, inclusive and adaptable environment where people are encouraged and supported to achieve their best. We welcome applications from those belonging to groups traditionally under-represented in the media. You don’t need to tick every box in this ad – we are committed to hiring people with potential. If you feel like you lack some specific experience but have the necessary drive and passion, please don’t be deterred from applying or getting in touch with any questions.

Potential candidates should send a CV and cover letter to the email on our jobs page.

If you need support with your application, such as reasonable adjustments, or want to ask any questions about the job before submitting an application, please also reach out to the same email.

You will need to have the right to live and work in the UK.

The deadline for application is Sunday 2nd February 2025 and we aim to schedule interviews week commencing 10th February 2025.

Please also fill out our anonymous equality monitoring form attached, so we can better track who we are reaching.

Our values

Just: We are committed to pursuing what is right. We act with integrity and fairness to bring injustice to light.

Honest: We deal plainly and truthfully with each other and what we uncover. We reveal the truth even when it is uncomfortable.

Courageous: We aim to break new ground. We are ambitious, tenacious and innovative.

Inclusive: We seek to build equity. We embrace diversity, different experiences and perspectives.

Collaborative: We believe people are stronger when they work together. We take a collective approach to how we tackle problems, share skills and enable change.o

Do you want to work for an exciting social change organisation with the mission of enabling people, places and the planet to flourish?

With our new Design for Life strategy, we are embarking on the next chapter in our 270-year history of social impact, with a range of interventions to unite people and ideas to turn world changing ideas into world changing actions.

The Opportunity

We’re looking for a Fellowship Services Coordinator to help us achieve real impact by being the first point of contact for both Fellows and non-Fellows. The postholder will deliver exceptional customer service with a focus on proactively engaging with Fellows, via telephone and email to gather insights, address issues, identify opportunities for enhancing their experience and if necessary, champion the benefits of Fellowship.

This role is based at RSA House in London for at least three days per week, with hybrid flexibility for the remaining days. We are open to job shares for this position.

About You

What we look for in a successful Fellowship Services Coordinator candidate:

• Excellent written and verbal communication skills; an ability to talk about the RSA confidently with Fellows and members of the public face-to-face, over the telephone, and by email.
• Knowledge of good customer service processes.
• Has a passion for engaging with people and the ability & confidence to convince Fellows of the benefits of staying a Fellow.
• Accurate data inputting skills with excellent attention to detail, and a commitment to preserving the confidentiality of Fellowship data.

To find out more about this role, please download our job description here.

Apply

In order to apply, please click ‘apply for this job’ on our recruitment page and submit your CV. You will also be required to answer a series of questions. You do not need to submit a cover letter.

Please submit your application through the RSA website. We cannot accept applications via email. All applications will receive an automated response.

The closing date for receipt of applications is 9am 3 February 2024 However, screening and interviews will be ongoing, so we may close the vacancy early if sufficient exceptional candidates apply.  Please get your application in as soon as possible.

Please note that we cannot accept late, incomplete applications, and we can only consider candidates who apply through the online application process.

Inclusion Statement

As a social change organisation, we believe everyone, regardless of visible or invisible difference, should be welcomed to participate in creating a better future.   

We aspire to maximum inclusion in our work and endeavour to challenge systemic inequity and all forms of discrimination.  We therefore welcome applications from everybody who is committed to our vision and values and can demonstrate the skills, competencies and experience required for the role applied for. 

Read full our commitment to Diversity, Equity and Inclusion . 

About Us

We are the RSA. The royal society for arts, manufactures and commerce. Where world-leading ideas are turned into world-changing actions. We’re committed to a world that is resilient, rebalanced and regenerative, where everyone can fulfil their potential.

The RSA has been at the forefront of significant social impact for over 260 years. Our proven change process, rigorous research, innovative ideas platforms and unique global network of changemakers, work collectively to enable people, places and the planet to flourish.

We invite you to be part of this change. Join our community. Together, we’ll unite people and ideas in collective action to create opportunities to regenerate our world.

We offer great benefits, including 29 days holiday (plus bank holidays), additional wellbeing allowance, free fellowship throughout employment and lots more! Read our full list of benefits .