This role will play a pivotal role in supporting Galop to achieve its mission to support LGBT+ victims and survivors of abuse and violence in the UK. You will work alongside another Executive Assistant to provide administrative and project support to the Co-CEOs, as well as supporting the Chair of the Board, Trustees, and Senior Leadership Team as needed. You will work closely with Galop’s Co-CEOs and the wider senior team to ensure the efficient and effective running of the executive office. You will proactively manage both internal and external demands, as well as supporting the Co-CEOs with some of their key projects, such as implementation of the strategy, high-level fundraising and culture development.
This is a remote role, with the ideal candidate being available in person in central London on an ad hoc basis. This position is part-time and we are open for this role to be undertaken in either 3 or 4 days per week, and can show flexibility with working hours.
Your duties will include:
Executive Support & Office Management
- Support the Co-CEOs in all aspects of their roles, including strategic inbox and diary management, workload management, coordinating and minuting meetings, ensuring they are fully briefed, and tracking action points for the Co-CEOs and Senior Leadership Team.
- Act as an effective gatekeeper to the Co-CEOs.
- Ensure electronic files and systems are kept up to date and effective.
- Undertake general administrative duties for the Executive Office as required.
- Support the wider Senior Leadership Team as required.
- Undertake any other reasonable duties as required.
Governance & Board Administration
- Work closely with the Co-CEOs and Board on the organisation's governance requirements, including compiling Board and Sub-Committee papers, maintaining minutes, and managing governance documentation.
- Coordinate Board and Sub-Committee meetings, including preparing agendas, information packs, Co-CEO reports, and taking accurate minutes.
Strategic Planning, Projects & Performance
- Create and maintain systems to monitor operational work against strategic objectives, ensuring regular reporting of organisational KPIs and departmental operational plans.
- Undertake research and project management related to the Co-CEOs' programmes and activities, producing briefings, summaries, and leading projects where required.
Stakeholder Engagement & Communications
- Serve as a key point of contact for the Co-CEOs and Senior Leadership Team, managing internal and external enquiries professionally and liaising with corporate, political, media, non-governmental, and other stakeholders.
- Represent the Co-CEOs internally and externally as required.
Professional Standards
- Always maintain the highest levels of confidentiality.
- And any other duty as required.
Please download the job description attached for further information about the role.
Closing date is Wednesday 15 July, 10am.
Registered Charity 
21 - 50
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The Talent Set are delighted to partner with Barnardo’s on a Senior In Memory and Legacy Marketing Executive role. This fixed-term position focuses on In Memory fundraising, legacy marketing and the Free Wills programme, owning supporter journeys and delivering multi-channel campaigns end to end to help grow income.
Key Responsibilities
- Take ownership of the In Memory fundraising programme, supporting supporter acquisition and stewardship activity
- Develop supporter journeys that improve engagement, care and retention across relevant channels
- Plan and deliver end-to-end campaigns (briefing, data selections, creative development, production management and evaluation)
- Manage campaign logistics across print and digital, collaborating with agencies and suppliers
- Use campaign performance data and insight to refine future planning and audience targeting
- Lead and develop the Free Wills programme with participating legal firms, supporting marketing activity through direct mail, telemarketing and digital channels
- Contribute to shaping a legacy events programme, supporting ongoing development and rollout
Person Specification
- Proven experience in legacy and/or In Memory fundraising or closely related supporter fundraising activity
- Strong direct marketing experience, including managing campaigns from planning through to evaluation
- Confidence delivering campaigns across multiple channels (e.g., mail, digital, telephony)
- Strong data and insight capability, using results to improve performance and future plans
- Skilled stakeholder manager with the ability to work effectively with internal and external partners
- Understanding of supporter stewardship and supporter care, with a respectful and compassionate approach
- Experience coordinating print/digital production and working with agencies and suppliers
What’s on Offer
Contract: Fixed Term Contract until February 2027
Salary: £29,000 - £37,000 pro rata
Working Pattern: Flexible working- Hybrid or Remote
How to Apply
To apply, please submit your CV demonstrating your suitability for this role by clicking the 'apply now' button (please do not apply via email). We aim to get back to all successful candidates within 48 working hours.
Commitment to Diversity
The Talent Set are committed to diverse and inclusive recruitment practices, ensuring equal opportunities for all applicants regardless of race, religion or belief, sex, sexual orientation, gender reassignment, marriage and civil partnership, pregnancy and maternity, disability, or age. We actively encourage applications from a wide range of backgrounds and are always happy to make reasonable adjustments to ensure a fair recruitment process.
If this role matches your experience and ambitions, apply today with a CV that clearly shows relevant campaign delivery and results.
