Administration Jobs
We're an energetic, collaborative & creative team committed to shaping a better world through design & placemaking. As a charity, we've gone through a period of growth and we now seek a Finance Administrator to support the foundations of our organisation.
Design West is a centre of excellence for design and placemaking, based in the heart of Bristol. Our mission is to inspire the public, politicians and professionals across the built environment to create bettter, healthier places to live, work and relax. Our vision is a world designed for life.
About You
- Minimum 2 years experience of financial administration including managing payments, sales & customer relationships
- Strong understanding & experience with Excel, Word & good IT skills
- Highly organised with excellent attention to detail
- Committed to continuing professional development & keeping up-to-date with legislation & best practice.
About The Role
- Day-to-day financial administration of the charity & trading arm, including raising sales invoices through Quickbooks, accurately recording all income & chasing payments
- Purchase ledger, making payments & recording all purchase data in Quickbooks
- Monthly reconciliation in Quickbooks
- Running monthly payroll & submitting pension data
- Assist with preparation of Management Accounts, grant reports & regular project reports
- Assist with preparation of annual accounts & audit.
For a full list of duties please see the attached role profile.
Your rewards
- 25 days annual leave plus Bank Holidays
- Option to buy back, or sell, up to 5 days' holiday per year
- Company pension
- Training budget
- 30% discount in café-bar
- Annual bonus scheme
- Private health, dental & eye care (dependent on length of service)
We are looking for someone to start with us ASAP. To apply, please provide us with a current CV (up to 2 pages) & a cover letter outlining your interest in & suitability for the role. Please refer specifically to the Responsibilities & Person Specification outlined in the Application Pack, ensuring your letter is no longer than 3 pages. Address your letter to the Director.
Our mission is to inspire public, politicians & professionals across the built environment to design better, healthier places to live, work & relax.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
EDUCATION FOR ALL MOROCCO has been fundrasing for over two decades, to enable girls living in the High Atlas mountains to access fulltime education, by providing boarding accomodation near to their senior schools. Five of our six houses were destroyed in the September 2023 High Atlas earthquake. Miraculously they were all empty at the time of the disaster. Due to the extraordinary generosity of donors, EFA has substantial funds to support an extensive program of rebuilding
As Finance & Operations Administrator you will have a key role to play working closely with the trustees and Head of Fundraising & Communications to co-ordinate activities, to ensure day to day operations in the UK run smoothly.
The role as advertised covers a broad range of activities. However there will be peaks and troughs of workload.
This job is for you if you are:
- A qualified accountant or bookkeeper with experience of Xero ideal (training can be provided).
- Confident working with Microsoft Office (Excel & Word) & Shared drive (eg, GoogleDocs).
- Comfortable working with a variety of IT packages, or learning how to do so
- Very organised, able to take the initiative, able to work independently.
- Experienced working in a small but ambitious organisation, or are confident you can adapt to such an environment
- Able to be flexible in terms of work load.
In a typical month you’ll:
- Support the Chair of Finance; preparing monthly accounts. Processing receipts and payments for bank reconciliation; invoices and expense claims. Filing finance documentation. Maintian the restricted v unrestricted donation records, Gift Aid schedules, HMRC returns.
- Support the Head of Fund Raising and Communications, liaising with donors (sending receipts, requests for information), researching potential donors, preparing grant applications, ordering brochures and marketing information. Acting as a day to day point of contact.
- Support the Chair and Vice Chair of Trustees; helping to prepare and distribute monthly meeting agendas, supporting papers, co-ordinating virtual meeting schedule, drafting and distributing minutes, .-
- Support the Chair of Governance ensuring Trustee and Staff Handbooks (policies and protocols), risk register, are uptodate and accessible via the website portal. Lead the administration process for the recruitment of trustees and staff, including the preparation of candidate packs, advertising, induction. Oversight of the EFA Partnership Agreements.
- Support the Chair of Educaton re liaison with relevant external auditors (safeguarding, health and safety, risk). Linking with Moroccan partners to agree on timing and arrangements for audit visits. Ensuring reports are available to trustees as agreed.
- General ad hoc support to trustees, staff and external stakeholders as required.
Position: Finance & Operations Administrator
Responsible: to The Chair of Finance
Location: Remote
Hours: 20hrs per week (flexible).
Salary: £24,000£30,000 per annum. Pro Rata 0.3
Annual leave and benefits:
28 days annual leave for fulltime (not including bank holidays) (pro rata)
Pension Scheme with matched contributions of 6% after 3 months
How to apply
Click the Quick Apply button below. You’ll be asked to submit a CV and answer a few short screening questions about your relevant skills and motivations.
First-round interviews will take place in the week commencing 24th June.
Closing date 19th June 2024.
EFA is committed to safeguarding children. We are looking for people that can bring different perspectives and experiences. We are unable to offer visa sponsorship to candidates living outside of the UK
We want to give girls from rural Morocco the chance of a secondary Education because we believe that everyone has the right to an education.
We have a fantastic opportunity for a Community Fundraising Administrator to join our Community Fundraising Team at the Motor Neurone Disease (MND) Association.
Working closely with the team and other colleagues across the Association to deliver high quality, efficient and timely completion of administrative tasks as required.
Within this role, you will support the team with a wide range of administrative tasks including:
- Produce accurate and tailored thank you letters, emails and acknowledgements to our supporters.
- Fulfil fundraising materials requests from fundraisers.
- Assist with the purchase order system.
- Support to collect personal stories from fundraisers.
- Support with logistics for a range of team events and meetings.
- Record actions and minutes from Team meetings if needed.
- Manage community events e-mail and help action supporter enquiries.
- To work with the team to research community groups, local businesses, schools etc.
- Record all correspondence and actions on the CRM database.
- Attend and support delivery of fundraising events if required, including at weekends.
This is a fantastic opportunity to start your career within fundraising!
What are we looking for?
Strong administrative IT skills with experience of Microsoft Office.
Ability to organise, manage and prioritise own workload.
High standard of communication skills as will be interacting with internal and external customers.
A helpful can-do attitude, with a warm and friendly demeanour.
Our Benefits
- 28 days holiday, rising to 33 days after 5 years' service, plus Bank Holidays.
- Access to UK Healthcare which includes reimbursement for dental appointments, eyecare, Health & Wellbeing screening and therapies.
- Access to a 24/7 phone and video GP Service.
- Life assurance.
- Confidential counselling helplines.
- Salary sacrifice schemes to include: Cycle to work and Buy and sell annual leave
- BenefitHub which offers lifestyle discounts and offers on everyday shopping.
- Enhanced pension scheme.
- Opportunities for training and personal development.
- Hybrid working.
How to apply
Please submit a CV and supporting statement. Your supporting statement should be no longer than one side of A4 and demonstrate how you meet the following areas of the role.
- Excellent level of accuracy and attention to detail including writing and responding to emails, telephone calls, virtual and face-to-face meetings.
- An understanding of data protection.
- Ability to use CRM databases.
Where experience is asked for, please give one example showing what you did and what it achieved. Where we require evidence of ability, please explain either how you would approach that particular competence or give an example to support your suitability.
Alternative Applications
To provide an inclusive application process for all our opportunities, we are open to receiving alternative applications from candidates who may find it difficult to complete our online form. For example, if you would like to apply via video or audio format, please email your recorded application, ensuring you cover the supporting statement aspect.
About Us
Our vision is a world free from MND. Our mission is to improve care and support for people with MND, their families and carers. We fund and promote research that leads to new understanding and treatments and brings us closer to a cure for MND. The Association also campaigns and raises awareness so the needs of people with MND, and everyone who cares for them, are recognised, and addressed by wider society.
We are committed to equality and value diversity. We are working hard to remove perceived and actual barriers to participation for people with and affected by MND, current and future staff, volunteers, and stakeholders.
We guarantee interviews for disabled applicants that meet the requirements of the role as part of our commitment to the Disability Confident Scheme. Reasonable adjustments can be made as required.
Important Information
Adverts may be closed before the deadline once sufficient applications are received. To avoid disappointment, please apply early.
We request that recruitment agencies do not contact us in relation to this role.
The client requests no contact from agencies or media sales.
Sudbury Methodist Church is looking for an Administrator to efficiently manage its office and records, oversee premises bookings and provide excellent administrative support to the Minister and the church.
As the first point of contact to the church, the successful candidate will be a proactive and flexible self-starter who relates well to people whilst maintaining confidentiality. They will also have relevant experience of office administration with good IT and record-keeping skills.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Vacancy ID: 10058
Location: Leicester
Department: Development and Alumni Relations
Vacancy terms: Full time or job share considered, Permanent
Salary details: Grade 6, £31,396 to £36,024 per annum
Hours per week: 37.5
Advert closes midnight on: 12 Jun 2024
About the role
An excellent opportunity has arisen for a detail-oriented Database Officer to join our friendly and successful team in the Development and Alumni Relations Office (DARO) as a member of the Development Services team.
Our vision is to transform society and people’s lives through delivering philanthropic and voluntary support for the University of Leicester. We advance global engagement, growing strong and enduring relationships with alumni, friends, and organisations in the local community and internationally. This is an exciting time to join our team as we have just launched the silent phase of our first comprehensive campaign.
Working from both home and campus, the DARO team follow a hybrid working pattern with a suggested pattern of two days (or more) per fortnight on campus.
About you
You are someone who takes pride in keeping accurate records, with the ability to proactively identify problems and solutions. In addition, you will provide excellent customer service, be collaborative, and contribute to and share in the team’s success.
The successful candidate will have substantial experience of gift administration and using a CRM database, ideally for the purposes of fundraising, supporter relations and alumni engagement; experience manipulating and analysing significant volumes of data and presenting results in a clear, concise format; excellent IT skills including knowledge of MS Office programmes; and a good working knowledge of the UK General Data Protection Regulation (GDPR) and other data protection / privacy legislation. Experience of the Higher Education sector would be an advantage but is not essential.
Additional information
We anticipate that shortlisted candidates will be invited to an informal interview via teams on 21st June 2024, including a discussion around the role and its responsibilities. Successful candidates will then be invited to attend campus in person to meet the team prior to any offers being made.
Applications for job share will be considered.
The University of Leicester has been changing the world, and changing people’s lives, for 100 years. When you join us, you’ll become part of a community of Citizens of Change, which includes not only our staff and our current students but also thousands of Leicester graduates around the world.
As a diverse and forward-thinking employer, we embed the principles of equality, diversity and inclusion into everything we do. That includes not just our core missions of teaching and research, but also our support for staff, students and our local community.
We’re committed to the wellbeing of all our staff and to the sustainability of our environment, on our campus and beyond. We offer a competitive salary package, excellent pension scheme and a generous annual leave allowance, along with opportunities to develop your career in a supportive and collaborative environment.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are looking for a highly motivated individual with excellent customer service and communication skills to join St Pauls Advice Centre as a Reception Administrator.
St Pauls Advice Centre aims to reduce poverty by delivering advice and advocacy services covering a range of social welfare law issues. Need has grown as the recession has increased poverty and reduced support services, and our work is now, more than ever, vital for ensuring access to justice for all.
The role involves working on reception greeting St Pauls Advice Centre clients and other visitors, helping to identify issues and dealing with requests for information. You will be responsible for answering incoming telephone calls, distributing post and messages and liaising with other team members as needed. The role also involves supporting other members of the staff with administrative tasks.
You will have strong communication and interpersonal skills and enjoy working in a diverse and challenging environment. You will also have the desire to help and support people and a willingness to get involved with the services SPAC provides.
We are looking for someone who has: excellent communication, organisational and analytical skills; is a strong team worker; speaks a community language and can demonstrate respect for diversity.
(Speaking a community language for the post of Reception Administrator is a Genuine Occupational Requirement (GOR) as per schedule 9 of the Equality Act 2010).
We are proud of our accreditation as a Living Wage employer and we offer flexible working and a generous benefits package:
- Salary: £20,095.20 actual (£25,119 full time equivalent)
- Working hours: 28 hours per week
- Permanent contract
- Annual Leave: 30 days per year plus bank holidays (pro rata)
- Extra 3 days annual leave between Christmas & New Year (pro rata)
- Pension Scheme: 5% employer’s contribution
- Flexible working hours
Closing Date: Monday 24th June 2024 (5 pm)
Interview Date: Wednesday 3rd July 2024
Full job description, person specification and details of how to apply are available on the SPAC website.
No CV’s or agencies please.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Contracts Administrator
Closing date for applications 23:59 hours on 4th June 2024
Salary £28,890 per annum
To apply via our website
Successful candidates must demonstrate their ability to:
- Represent Safer Renting as contracts administrator for all borough funders or partner organisation ensuring compliance by all parties with procedures and protocols
- Proactively deliver a cycle of performance reports, invoices and periodic reviews between the partners
- Trouble-shoot, recognise potential disputes and escalate issues of non-compliance
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We're currently offering a unique opportunity for an Administrator to join our team, based predominately at our Residential services in Rochford and Wickford, with some travel to our Billericay site.
Hamelin Trust is comitted to re-imagining social care and finding better ways of helping to achieve their life goals.
As the Administrator, you'll play a pivotal role in providing administrative assistance to the Residential Services Manager and teams. Your responsibilities will involve generating monthly invoices, managing petty cash transactions, overseeing the booking system and databases, and preparing reports, care plans, and correspondence.
To thrive in this role, you should possess prior experience in office administration, coupled with exceptional written and verbal communication skills, and proficiency in IT. We value flexibility, adaptability, and a friendly demeanor, alongside a commitment to our values.
The position operates during core hours from 8:30 am to 4:30 pm, Monday to Friday.
Join us in making a difference and shaping the future of social care!
Hamelin Trust has a duty to safeguard and promote the wellbeing of its service users and is committed to doing so. Hamelin Trust expects all staff and volunteers to share this commitment. All appointments are subject to satisfactory enhanced DBS disclosure & other safeguarding clearance.
Creating compassionate communities for autistic adults and people with learning disabilities.
The client requests no contact from agencies or media sales.
We are looking for a Lending Administrator to help us support our work lending to churches and charities across the UK. The role is critical in ensuring that the administration of the team is managed and organised to a high standard, helping to maintain accurate and up-to-date records, as well as providing a great customer service to those we serve. The role holder will contribute to a culture of collaboration, transparency, and excellence, while building and maintaining relationships across the organisation with a friendly, approachable and can-do attitude.
You will have the opportunity to have a huge impact! By using your administrative knowledge and experience to support work across the organisation, this drives Kingdom impact and enables Stewardship to continue to be a part of God’s plan of generosity and gospel hope.
As a result of our Christian ethos, this post is covered by an Occupational Requirement (OR) under Part 1 of Schedule 9 to the Equality Act 2010. The successful applicant will be expected to be a practising Christian and to clearly demonstrate a personal commitment to the mission, principles, values and practices contained in our Ethos Statement, by:
Active membership of local church congregation.
An understanding of the faith aspects of the work of Christian charities, including the preparedness to pray with colleagues, where appropriate.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
At InterAct we believe that everyone should have the opportunity to fulfil their life aspirations. We work in local communities across Essex promoting inclusion, increasing participation and independence.
The main focus of our work is improving the emotional well-being and life opportunities for children and young people with Special Educational Needs and/or Disabilities (SEND) and people who experience barriers through challenging emotional and mental health or social difficulties.
We aim to deliver high-quality, fun, safe and nurturing experiences where we will support each person to achieve their goals
We are currently seeking a skilled and flexible administrator to support our work who needs to be a self-motivated and enthusiastic team worker, able to work independently with a “can do” attitude and have excellent communication skills.
InterAct is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment. If you are a successful candidate you will be required to undergo an enhanced criminal records check with the Disclosure and Barring Service.
Working for InterAct is a fantastic opportunity to join a busy & lively team while making a massive difference to the lives of the children, young people and families we support!
Key Tasks and Responsibilities:
Administration
- General office and administrative duties to ensure effective service delivery
- Providing phone and email cover for the office
- Work with the various delivery teams to ensure effective inputting and collation of information and data with regular use of Excel, Word, bespoke databases and booking systems
- Regularly contact service users by telephone and email to help identify needs and signpost appropriately
- Prepare and dispatch information packs/activity programmes
- Monitor/order office stationery and equipment
- Maintain any paper records, cloud/server-based documents, filing and archiving etc
Programme Development & Delivery
- Working with the various teams to support the planning and coordination of events and fundraising
Health & Safety
- Promote safeguarding and the welfare of young people and vulnerable adults, contributing to InterAct’s safeguarding processes and staff responsibilities
- Adhere to organisational and service-specific policies, procedures and guidelines
General
- Operate in accordance with InterAct`s core values and to the highest professional standards
- To adopt a positive and flexible attitude to all our clients, volunteers and staff - and to relate to them in ways that affirm and increase their dignity and self-respect
- Maintain organisational, client and colleague confidentiality
- Working closely with other members of staff to share best practice
- Attend regular supervisions, staff meetings and any agreed training opportunities
- Liaising with external contractors and consultants
- Undertake occasional travel as required by the duties of the post
- To promote and foster the Charity's reputation and standing within the community
- To work collaboratively, in an open, supportive and co-operative manner
- To promote equal opportunities in all areas of work
- To undertake any other duties commensurate with the post which may reasonably be required
If you would like to apply, please complete and return the InterAct application form.
The client requests no contact from agencies or media sales.
Our administration team are integral to the smooth running of Beacon and this is an opportunity to be part of this.
We have two roles available for people to join our appointments team as administrators, working within our opening times of 8:45am and 9:15pm Monday-Thursday and 8:45am and 4:30pm on Friday.
Shifts are provided in advance and would form a regular pattern. Flexibilty is required on occasion to provide cover during periods of sickness or leave within the wider team.
These roles are advertised at 28 hours a week each, but would consider more or less hours for the right candidates.
Reporting to the Operations Manager, the ideal candidate would have experience in a fast-paced office setting, possess strong communication skills and have excellent listening skills.
Full training about Beacon and the services it provides will be given at induction; however an interest in mental health services or previous experience of working in a charity would be advantageous, but not essential.
Contract Type: Permanent - subject to references and completion of probationary period
Salary: £23,400 per year pro rata
Hours: 28 per week worked within business opening hours
Location: Beacon Counselling, 50-52 Middle Hillgate, Stockport, SK1 3DL
Key Duties:
-
To be the first point-of-contact for a range of people contacting Beacon, providing a welcoming, friendly and respectful response to all
-
To book appointments for people accessing Beacon’s services
-
To undertake other administrative duties in line with the role and the requirements of the charity
-
To act as a key member of Beacon’s team, actively demonstrating Beacon’s values in all aspects of the role
For further information about the position, and for detailed role description and person specification please see our attached recruitment pack.
This is available to download following clicking "Quick Apply". If you have any issues accessing the pack, please get in touch directly and we will arrange for this to be sent to you.
Application is by submitting CV and Covering Letter. If you would like to discuss alternative, accesible ways to apply for this position please let us know.
Closing date for applications is 7th June 2024.
Interviews will be arranged as and when suitable candidates apply and you will be prompted to detail your availabilty for interview when you apply.
Application is by submission of a current CV and Covering Letter. Applications without a covering letter will not be considered.
If you would like to discuss alternative/accessible methods of application, please get in touch directly and we will be happy to accommodate where possible.
The client requests no contact from agencies or media sales.
Loughborough Community Centre (LCC) was established in Brixton in 1981, as a positive outcome from the Brixton Uprisings. We operate from the Max Roach Centre in Brixton south London.
If you're looking for a dynamic work environment with strong community values that are embedded through our approach to Listen, Collaborate and Create meaningful activities and the opportunity to make a real difference supporting vulnerable and disadvantaged children and their families, then the Business Administrator role may be the right fit for you.
It's a role full of possibilities as you will provide administrative support to trustees, a director and the wider LCC workforce. The job holder will be expected to be competent in their area of work, delivering a seamless professional service in line with the company’s mission.
We will work together on a shared mission to create:
A safe place where children, young people and families can come together, to play, thrive and succeed.
Purpose of the job:To work within our busy and diverse community organisation to lead and be a first point of contact with office administration, organisation and communication through performing and updating administrative duties.
What you would do:
Oversight and day to day management of the overall business administration, including:
- Keeping well-organised files and records of business activity including HR and H&S
- Researching company data and archived reports
- Keeping computer databases up to date - Salesforce
- Interacting with stakeholders either on the phone or in person
- Providing office support including stakeholder and employee support
- Following up on business communications, billing, and ordering
- Learning about the company's mission and available products/services
- Educating clients about what products/services are available and how to engage in them
- Building relationships with all stakeholders
- Preparing documents by uploading, printing, copying, and binding
- Writing and editing company correspondence
- Assisting with minor technical support
- Acting as a personal assistant to the Director and Board of Trustees
- Scheduling appointments and events
- Giving feedback on office efficiency and suggesting possible improvement
The ideal candidate will have a satisfactory Enhanced DBS check, experience of working within a business administration role, proficiency in Microsoft Office Suite, office management skills, filing, book-keeping, time management, organisation, communication, scheduling, typing, uploading, problem solving, order management, billing, multi-tasking, reporting, researching, ordering, attention to detail, invoicing, interpersonal and personal assisting skills.
What we offer: A highly competitive salary, Employee Assistance Programme for staff mental health wellbeing and support, regular socials, team building and on the job training opportunities.
The role is subject to suitability checks and references.
Do contact us if you would like further details or to arrange a visit.
The client requests no contact from agencies or media sales.
An exciting opportunity has arisen for a finance administrator to join the Finance Team at Phoenix Futures.
You will need to have some experience in accounts payable/receivable; however, we will be more focused on your work ethic and what you can bring to the team.
You will be required to support and assist in a wide range of day to day finance processes.
About You
- Experience of processing transactions on a financial system is essential.
- Excellent time/work management skills will be required alongside strong stakeholder engagement.
- Attention to detail, self motivated and organised.
The Role:
- Processing supplier invoices
- Checking and setting up new supplier accounts
- Reconciling supplier and customer accounts
- Posting transactions and journals onto the finance system
- Conducting desktop audit checks
For a full list of duties please see the attached role profile.
Your Rewards
- Starting Salary of £30,086 inc London weighting with opportunity to access yearly salary increments subject to appraisal, meaning potential salary increase up to £34,836)
- 25 days’ annual leave plus Bank Holidays (increasing each year to a maximum of 30 days)
- Benefits including season ticket loan, pension scheme and life assurance
- Support through occupational sick pay, eye-care vouchers and regular wellbeing talks and activities
- Continuous training and career development via PXL our dedicated learning management system
- Access to a 24/7 Employee Assistance programme including telephone and online access
- A rewarding role with the opportunity to help us support people on their journey to recovery and change their lives for the better
- We’ll ensure you get all the support you need to thrive and succeed in your role and find your place amongst our incredible and collaborative team
This is a work from home role, however, you will be required to attend face to face meetings on occasion as well as travelling to our services to provide on-site support when required.
About Phoenix Futures
Phoenix Futures Group is a charity with over 50 years’ experience and a leading provider of drug and alcohol treatment.
Our values are what define us and ensure we work to the highest standards. We believe in being the best, we are passionate about recovery, we value our history and use it to inform our future.
The client requests no contact from agencies or media sales.
High Trees are a charity working across 5 thematic service delivery areas and teams (Education and Training, Employment and Careers, Children, Young People and Families, Community Action and Research and Sector Support). All our work is held together by our Operations team, who provide the support and structure that allows all of our service delivery to take place and ensures High Trees as an organisation functions.
We are seeking a skilled Operations Administrator, providing general support across the organisation as a whole, but predominantly working with our Operations team and Co-CEOs to ensure that High Trees remains an effective organisation, able to make the most impact for our beneficiaries. This is a varied and rewarding role which will allow you to build your skills and understanding of how charities operate day-to-day as well as contribute to our governance and strategic ambitions. Your remit will include general office administration; including the admin needed to efficiently manage our offices and community buildings, ensuring our organisational policies and processes are routinely reviewed, updated and implemented; assisting with events; and supporting our governance processes.
You will also carry out the administrative HR functions for High Trees, inducting new staff, maintaining our records on our HR software, facilitating all staff to carry out our mandatory training and helping with the administration of our recruitment processes. You will work with the teams to ensure compliance with our HR policies, procedures and HR paperwork.
Benefits of working at High Trees
- 35 days annual leave (inclusive of bank holidays and 3 Christmas days) rising by 1 day each year after 2 years’ service (capped at an additional 8 days)
- Enhanced maternity/paternity/adoption leave after 2 years’ service
- Save money off a new bike with the Cycle to Work scheme
- Up to 7% contribution to the staff pension scheme
- 24/7 Employee Support Line
- Clear pay structure with yearly increments (based on performance)
- Annual Staff away day
- Premium eye-care vouchers through Specsavers and season ticket loans
Connecting with people and communities to strengthen skills and build stronger voices.
The client requests no contact from agencies or media sales.
Who we are:
The Dalit Solidarity Network is a small human rights organisation working to eliminate caste-based discrimination in the UK and South Asia. Registering as an official charity in 2003, Dalit Solidarity Network UK continues to grow as an effective campaigning and advocacy organisation, working on the issue of caste discrimination in the UK and being an active player in the global movement. Our major areas of work include documenting 'everyday casteism', building capacity of businesses to address caste-discrimination in overseas supply chains and UK operations and working with UK Higher Education Institutions to protect against caste-discrimination.
About the role:
We are seeking a part-time Office Administrator for 2 days/week, initially for one year with a possibility of renewal. The hours can be worked flexibly with prior agreement of the Director. Hybrid-working arrangements (from home and on site) will be considered.
Main responsibilities:
Administration:
· Responsible for day-to-day administration and office management and providing secretarial assistance to the Director & diary management.
· Maintenance of files and records both physical and computerised system filing and computerised database systems and email lists.
· General office management including scheduling meetings, arranging travel, managing expenses, liaising for office management, ordering office supplies, etc.
· Organise and take minutes for key meetings – including quarterly Board meetings and AGM.
· Undertake such duties and responsibilities appropriate to the role as the Director may request.
Communication and Outreach:
· Maintain and update DSN-UK website and social media, coordinate internal and external information-sharing and communication with stakeholders and network partners.
Finance and Accounts:
· Responsible for maintaining records of all financial transactions and reconciliation of all bank statements.
· Assist in the preparation of budgets for donor proposals to ensure all relevant costs are included and that the budget is accurate and comprehensive.
Person specification:
Essential:
- Experience of working in an office providing admin support, including the ability to use Microsoft Word, Excel, and Outlook
- Experience of management of spread sheets for budgeting, financial analysis and reporting
- Good digital communications skills - including writing emails, newsletters, and drafting web copy, demonstrating good written and oral communications skills in English
- Knowledge and experience of mass email tools and systems
- Experience in taking formal minutes or notes
- Ability to carry out instructions quickly and accurately
- Good interpersonal skills
- Excellent attention to detail
- Ability to work on own initiative and sometimes unsupervised
- Ability to work as a member of a very small team
- Ability to work to deadlines.
Desirable:
- Experience of updating, managing and maintaining a website and social media platforms
- Experience of working in the UK Voluntary Sector.
Benefits: The Office Administrator is entitled to 25 days annual leave (pro rata, not including bank holidays). Pension scheme with matched contributions of 5%. Hybrid and flexible working of 14 hours/week.
Location: Hybrid working with options for flexibility to work from home - the postholder will be expected to work from our central London office periodically, e.g. 1 day per 2 weeks.
Interviews: Interviews will take place in the week commencing 1 July 2024.
How to apply: To apply, please send your CV and a supporting statement. Candidates will be expected to provide proof of the right to work and reside in the UK.
The client requests no contact from agencies or media sales.