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Barnwood Trust, Multiple Locations (On-site)
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Page 2 of 7
Cheltenham, Gloucestershire (On-site)
£39,018 per year
Full-time
Permanent
Job description

Executive Assistant

Barnwood is not your typical funder. We drive change so that disabled people and people with mental health conditions have choice of opportunities, access their rights, and are included where they live. We bring people together for a different conversation and explore big ideas. Through learning and collaboration, we influence the change that’s needed. By partnering with local organisations and looking for better ways to fund, Barnwood makes a difference in Gloucestershire.

As part of this work, our People and Operations Team engages a wide range of people in the Trust’s vision for Gloucestershire, and our Executive Assistant is integral to this.

We are looking for an Executive Assistant to deliver high level professional administrative support to the Chief Executive Officer and Chief Operating Officer. The Executive Assistant will take responsibility and ownership of office organisation and project delivery, and to provide Trust-wide support for human resources processes and governance processes for the Board of Trustees.

We want to diversify our team to better reflect the work and communities we support – this means we would particularly welcome applications from people who:

· are from Black, Asian and minoritised backgrounds.

· have lived experience of disability and/or mental health challenges. 

Contract terms:

  • This role is permanent, and we welcome applications from people looking for full time hours (37.5hrs per week).
  • We offer a flexible start between 8am and 9.30am Monday to Friday. 
  • Salary £39,018 p/a FTE 
  • 36 days holiday inc. bank holidays 
  • This position is based in our office in central Cheltenham with occasional opportunities for home working.

 

Summary of key duties:

Executive Assistance:

  • Organise meetings and manage diaries for the CEO and COO.
  • Prepare agenda, take minutes and keep records.
  • Handle communications on behalf of CEO and COO.
  • Manage projects and general administrative tasks.

Governance Assistance:

  • Organise Board and Committee meetings.
  • Co-ordinate and support the preparation of meeting papers and distribute them in a timely manner.
  • Take accurate minutes and maintain governance records.
  • Support the Trustee recruitment and induction processes.
  • Keep governance information on the website and Trustee portal up to date.

Human Resources Administration:

  • Support HR processes and recruitment.
  • Oversee and manage the IRIS HR system, ensuring all employees know how to use the system and keep their information up to date.
  • Provide regular HR reports to managers.

Use of Overton House

  • Manage room bookings and visitors arrangements, ensuring policy and practice is consistent with the Trust’s values.
  • Ensure external users have the right information and support.
  • Work with the Marketing and Comms team to promote available spaces.

Line management responsibilities

  • Provide line management to the Operations Administrator, enacting the Trust’s management processes to ensure that all direct reports are motivated, supported and enabled to give of their best.
  • Conduct regular reviews and support personal development for direct reports, providing open and honest feedback on performance, setting personal development goals and plans.
  • Ensure that all direct reports work within clear and effective safeguarding practices and in accordance with all other Trust policies and procedures.
  • Ensure that wellbeing, sickness and absence are managed effectively.
  • Contribute to Trust-wide people management policies, procedures and team culture as a member of the People Manager Team.

Essential Knowledge and Experience:

  • Proven experience of working as a Personal Assistant/Executive Assistant at a senior level
  • Experience of accurate minute-taking and record-keeping for both formal and informal meetings
  • Team leadership, experience managing or supporting colleagues

Desirable Knowledge and Experience:

  • Knowledge of human resources policies and procedures
  • Knowledge of governance processes

Summary of skills

  • Exceptional organisational skills and ability to manage multiple tasks and priorities exercising excellent time management skills (E)
  • Exceptional written and verbal communications skills, with attention to detail, that engage a wide range of audiences and which champion accessible communication (E)
  • Discretion and confidentiality, demonstrating ability to handle sensitive information with integrity (E)
  • Problem solving and initiative, being proactive and resourceful in managing challenges (E)
  • Relationship building, able to work effectively with a wide range of people (E)
  • Strong IT skills (demonstrable proficiency in using MS Outlook, Word, Excel, PowerPoint, Teams, Zoom and HR systems like IRIS) (E)

See application pack for full details

Benefits:

  • 36 days annual leave including bank holidays. (FTE)
  • Life Assurance (3 x Salary)
  • Work within an organisation that is committed to improving equality and diversity.
  • Competitive salaries and fantastic pension contribution rates.
  • Excellent personal development plan and extensive training which includes a commitment to training employees to be confident when working with people with a wide variety of impairments, disabilities, and mental health challenges.
  • Friendly and collaborative working culture; everyone’s voice is heard.
  • We have a range of supportive wellbeing policies and almost a third of our employees, are qualified mental health first aiders with Mental Health England.
  • Our offices in central Cheltenham are wheelchair accessible, have free accessible parking on site and great facilities.
  • Assistance dogs are welcome.

Guidance On Applications:

Click on Apply Now to be taken to the Barnwood Trust website where you need to apply for this role via our online application form.

You will also find a detailed application pack which gives a full and detailed job description and person specification as well as guidance on how to make an online application and what you should include within it.

Should you have any questions or require any of the information in a different format please email the recruitment team directly at recruitment@barnwoodtrust. org. 

We want our application process to be right for you as an individual, so if there’s anything you think we can do to make this process more straightforward for you please email recruitment@barnwoodtrust. org directly to discuss what support we might be able to provide. Our career page on our website has some examples of things we may be able to put in place for people who request extra support.

Deadline for applications: 12:00 noon on Friday 10th October

First interviews: Monday 20th October 2025

Second stage interviews: Monday 27th October 2025

We would like the successful candidate to start as soon as possible.

Application resources
Posted by
Barnwood Trust View profile Organisation type Registered Charity Company size 21 - 50

Barnwood acts as an agent of social change, working alongside disabled people and people with mental health conditions to create that change.

Barnwood Trust logo Play
BARNWOOD-TRUST-240723-9-scaled.jpgBARNWOOD-BOARD-MEMBERS-47-scaled-e1716969762654-710x320.jpgMicrosoftTeams-image-12-640x596.jpgIMG_2802-640x596.jpg
Posted on: 22 September 2025
Closing date: 09 October 2025 at 23:30
Job ref: EA092025
Tags: Administration, Human Resources, Policy, Project Management, Operations, Recruitment, Trusts / Foundations, Governance / Management

The client requests no contact from agencies or media sales.