Kennedy Memorial Trust is seeking a junior Administrator who can playing a key role in supporting one of the UK’s most prestigious international scholarship programmes. This role is offered on a full-or part time basis, based predominantly from home with travel to London on an occasional monthly basis.
Reporting to: Director of the Kennedy Memorial Trust (KMT)
Contract: Permanent
Hours: Part-time or Full-time, 30 - 37.5 hours per week (flexibility in hours and working pattern available)
Salary: £26,000 - £28,000 FTE
Location: Work from home with monthly travel to London and occasional event attendance.
Applicants must have the right to live and work permanently in the UK. The Trust cannot offer visa sponsorship.
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About the Kennedy Memorial Trust
The Kennedy Memorial Trust is a registered charity (No. 234715) that funds exceptional UK graduates to pursue postgraduate study at Harvard University and the Massachusetts Institute of Technology (MIT). Established as a living memorial to President John F. Kennedy following his assassination, the Trust has supported around 600 Kennedy Scholars since 1966.
In addition to administering one of the UK’s most prestigious international scholarship programmes, the Trust maintains the Kennedy Memorial at Runnymede, Surrey. The Trust is governed by a Board of up to eleven Trustees appointed by the UK Prime Minister, the Presidents of Harvard and MIT, or the President of the United States.
Kennedy Scholars go on to make significant contributions across public service, law, science, technology, education, business, charities, the arts and media.
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The Role
This Administrator role is an exciting opportunity for a self-starter to play a central role in supporting the running of one of the UK’s most prestigious international scholarship programmes. The Administrator will help provide an excellent experience for applicants, Scholars, alumni, Trustees and partner institutions.
The Administrator role with support on the full scholarship cycle which includes providing high quality administrative support to the Director, Scholars and other stakeholders. The Administrator will support on keeping accurate financial and data records, governance, communications, event planning and alumni engagement activities as required.
The role requires someone who has demonstrable experience of providing Administration support, has excellent written skills, can use their discretion, has good attention to detail as well as possessing strong interpersonal skills.
DUTIES AND RESPONSIBILITIES
1. Scholarship Administration and Selection
Administer the scholarship application process and selection cycle, including its promotion, application timelines and manage applicant enquiries. Respond promptly and professionally to applicant enquiries via email, phone and online channels.
Prepare longlists and shortlists in consultation with the Director. Provide administrative support to the selection panels, including scheduling scholar interviews and preparing interview packs, briefing papers and secure document folders for panel members.
Work with the Director to communicate selection outcomes professionally and sensitively to applicants.
Support safeguarding, compliance and due diligence processes relating to applicants and Scholars. Maintain accurate records of applicant demographics, progress, decisions and feedback.
2. Scholar Support and Engagement
Arrange onboarding for new Scholars, including orientation materials, pre departure meetings, events and information sessions. Maintain FAQs and administrative briefings.
Maintain up-to-date Scholar profiles, biographies and photos for the Trust’s website, social media and publications.
Facilitate community‑building among current Scholars through sharing news, arranging check‑ins, online meet‑ups and occasional social or academic gatherings.
Contribute to the Trust’s pastoral and administrative support of Scholars throughout their studies in the US. Monitor Scholar engagement, academic progress and wellbeing, escalating concerns where appropriate.
3. Financial Administration and Reporting
Prepare documentation for tuition payments, stipends and approved expenses; maintain timely and accurate payment schedules.
Provide administrative support to the Director regarding statutory reporting including the Annual Report and Charity Commission returns
4. Communications, Outreach and Marketing
Draft, edit and publish web content, including scholarship information, news updates, Scholar profiles and stories and application guidance. Maintain FAQ pages and ensure accurate, clear and up to date information for applicants.
Support digital communications, including social media posts, email campaigns and website announcements to highlight Scholar achievements and alumni successes. Maintain a database or scholar profiles which are published on the website.
Represent the Trust at events such as graduate fairs, widening participation meetings and university visits.
Maintain a database of UK Universities and partner organisations who support the Trust to reach the widest possible audience for promoting the scholarship. Build relationships with UK universities, careers teams and relevant networks to promote the scholarship.
5. Governance and Committee Support
You will work with the Director to provide the scheduling, servicing and administration of Trustee meetings, scholarship panels and standing committees, including the preparation of meeting agendas, briefing materials, papers and securely held meeting papers.
Draft accurate minutes of meetings and keep track of deadlines of actions.
Maintain governance records, committee membership lists and document archives. Support working groups and sub committees, including document preparation and follow up tasks.
Support the Director with the ongoing review and development of policies and procedures to ensure they are fit for purpose.
6. Executive admin and other functions
You will work with the Director on executive and administrative support, including diary management, correspondence, travel and expenses
Undertake other reasonable duties in support of the Trust’s work
Maintain accurate records in all internal systems, ensuring high data quality standards.
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SKILLS, EXPERIENCE AND BEHAVIOURS
Essential
· Proven administrative and organisational experience in any sector
· Demonstrable high level written skills
· High level of office software ability
· During interpersonal skills
· High level of accuracy, numeracy and attention to detail
· Able to demonstrate experience of managing competing priorities and meeting deadlines
· An interest in the work of the Kennedy Memorial Trust
Desirable
• Minimum of a B grade in A level English or a Degree
• Experience in scholarship administration, or student support
· ` Experience editing or creating web content
• Knowledge of higher education and current affairs
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Personal Attributes
• Highly organised and self motivated
• Warm, professional manner with a willingness to learn
• Sound judgement and discretion when handling confidential information
• Empathic and able to be self-confident when working with scholars and the team
• Proactive, flexible and comfortable working in a small team
• Commitment to equality, diversity and inclusion
• Willingness to invest in ongoing professional development
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HOW TO APPLY
Please submit:
• A CV
• A covering letter with a supporting statement (maximum 2 pages) outlining how you meet the role criteria and what you feel you could bring to the Kennedy Memorial Trust
Application deadline: midnight 25th May 2026
A Basic DBS check will be required for the successful candidate.
Please submit:
• A CV
• A covering letter with a supporting statement (maximum 2 pages) outlining how you meet the role criteria and what you feel you could bring to the Kennedy Memorial Trust
Application deadline: midnight 25th May 2026
A Basic DBS check will be required for the successful candidate.
Registered Charity 
Thank you!
About the role
Our exciting three year strategy sets out our ambitious goals to drive impact at scale for victim-survivors. We are now looking for an exceptional candidate to lead some of our financial services relationships and consultancy work and support SEA in its mission to raise awareness of economic abuse and transform responses to it within the financial services sector.
Working closely with colleagues across SEA, you will foster and maintain relationships across the financial services sector, seeking opportunities to generate income for the charity and supporting our Head of Financial Services to deliver lasting change and impact.
Together we can transform frontline financial services, in practice, product and process, and save lives.
About you
At SEA we put the lived experience of victim-survivors at the heart of all that we do, including our work with financial services firms. You will be a subject matter expert on customer vulnerability and financial services firms’ regulatory requirements, as well as having a thorough understanding of industry rules and good practice. You will combine this with experience of working with vulnerable customers, including victim-survivors and bring expertise on economic abuse to ensure this is embedded within financial services’ firms’ responses.
About SEA
We are the only UK charity dedicated to raising awareness of economic abuse and transforming responses to it. We work to save lives and stop economic abuse forever.
Our vision is a world in which all women and girls achieve economic equality and can live their lives free of abuse and exploitation. Not only surviving but thriving.
Our mission is to raise awareness of economic abuse and transform responses to it.
To achieve this, we must ensure that the policies and practices of financial services firms, domestic abuse support services, public services and government reflect the needs of all victim-survivors of economic abuse.
We are committed to centring victim-survivors in all that we do and broadening our understanding of the needs of survivors, particularly those who are marginalised within society. We work alongside the Experts by Experience - a group of victim-survivors whose voices and experiences shape our work.
Our primary focus is on influencing the women’s, public and financial services sectors, to create a model for improved support for victim-survivors of economic abuse, calling on government to facilitate these changes and work with them to improve their systems and practice.
What we offer
- 25 days annual leave plus Statutory Bank Holidays
- Home working (UK based)
- Flexible working
- 5% Employer Pension Contribution
- 5 Wellbeing Days
- Reflective practice
- Employee Assistance Programme
- Enhanced sick pay, family leave and carer’s leave
- The chance to be part of our highly professional, supportive team
To apply
Please apply via our website
Applications open from 9 April and close at 11.59pm on 20 May 2026. Interviews will take place virtually, week beginning 1 June.
Direct applications only – no agencies please.
Surviving Economic Abuse (SEA) is committed to developing an inclusive team which reflects the diversity of the communities we support. Our culture celebrates diverse voices, and we particularly encourage applications from Black and minoritised applicants and disabled applicants who are under-represented at SEA.
SEA is a Disability Confident Committed, and Kinship Friendly Employer.
11 - 20
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