Office administrator jobs near Bristol

Role Title: Partnerships Manager 

Location: Central Bath – flexible working option with minimum of 2 days a week in the office

Reporting to:  Senior Partnerships Manager

Line Management: None

Hours:                         Full time (40 hours per week incl lunch)

Salary:  £30,000

Contract length: Permanent (following successful probation)

Application deadline:  August 10th 5pm

Ethiopiaid is a small charity that makes a big impact in Ethiopia. Our approach is simple, and it works. Since 1989, we have partnered with local NGOs in Ethiopia to provide the funding they need to put their programmes into action.

The work funded ranges from maternal health, education, and disability to opportunities for women and girls, ending harmful practices, palliative care, health and emergency and recovery. We support our partners to strengthen their capacity and deliver locally led programmes to transform lives at a grass roots level.

Our dedicated and friendly team of nine staff are based in central Bath and we are seeking someone to help grow income from partnerships with major donors and grant makers. Working closely with the Senior Partnerships Manager you will primarily focus on developing a small portfolio of high value donors and prospects, identify and attend relevant networking events, host donor meetings, and conduct prospect research to attract and secure new donors. As part of a small energetic team, you will also support the growth of income from grant makers and the delivery of wider team objectives.

Main areas of responsibility, but not limited to:

Major Donor Management

• Deliver bespoke appeals during the year (2-3) – adjusting the focus in response to situation in Ethiopia and the needs of our local partners
• Attend and help lead on quarterly donor pathway review meetings
• Design and deliver a matched fund appeal during the year
• Ensure Major Donor appeals have relevant landing pages on the website, social media posts and other supporting collateral (working closely with the Individual Giving team for support with this)
• Ensure progress and end of funding reports are written and delivered in a timely manner
• On board new Major Donor prospects from the  mid-level pipeline
• Work closely with the Snr Partnerships Manager and the CEO to engage with Philanthropy networks in order to secure longer term income. 
• Explore new opportunities to cultivate Major Donors (for example media appeals, events)
• Ensure Major Donor income is coded correctly in the Raisers Edge database
• Quarterly analysis of  Partnerships income and activity
• Work  closely with Senior Partnerships Manager to forecast income and expenditure  budgets

Administration and database  

• Ensure accurate record keeping of all canvassed donors and prospects, ensuring compliance with GDPR and donor’s communication preferences.
• Work with the wider team to maintain a ‘clean’ and comprehensive database
• Work with Fundraising Officer and Finance Manager to ensure Gift Aid process is followed e.g. renewals, record keeping, eligibility

Stewardship

• Ensure accurate and timely communications with donors, including bespoke correspondence and mailings 
• Preparation of data for in-house mailings to major donors (approx. 3 x per year) and grantmakers (bi-annual newsletters)
• Deliver excellent donor care at all times and seek opportunities to improve donor engagement and stewardship
• Support on any special event planning
• Support on delivering donor visits to Ethiopia

Essential requirements:

• 3+ years strong fundraising experience in Major Donor fundraising, having secured successful 5 figure donations.
• Experience of meeting/exceeding KPIs and fundraising targets
• Ability to manage projects and workstreams to achieve important deadlines, and deliver against commitments
• Competency in Raisers Edge database or a similar CRM platform
• Donor stewardship experience
• Excellent verbal communication skills
• High-level writing skills (grammar, spelling, understanding of what makes a successful proposal)
• Attention to detail and accuracy
• Good knowledge and understanding of Microsoft Office
• Ability to work both independently and as part of a small team.
• Flexibility to work occasional evenings/weekends (attending events, donor visits)
• Able to travel to Ethiopia as required

Desirable requirements:

• Educated to degree level or equivalent
• Experience of, or an interest in, International Development
• Experience/ understanding of individual giving, corporate, legacy or trust fundraising would be an advantage
• Social media and digital skills

Our values at Ethiopiaid:

• INTEGRITY
• PROFESSIONALISM
• PASSION
• EMPOWERMENT
• LOYALTY

Ethiopiaid Office Culture:

• Our Bath office is close to main transport links, walking distance from local shops, cafes, and restaurants.

• We have a garden courtyard, space for those who wish to cycle in to store their bikes, on-site shower and changing facilities.

• We are a professional, yet relaxed, office with a flexible work structure (core hours 9am to 4pm). The team are expected to work at least two days a week in the office, with an option to work other days from home.

• As a small team, we have a warm and collaborative work environment with opportunities to develop your skillset in areas in - and outside of - your job role.

How to apply:

Apply by sending your CV and a covering letter explaining why you feel you are the right person for the role to Gail Bater (Assist to CEO).

The job listing will now close at 5pm on 10th August, so please submit your application before then, to be considered.

Interviews will then be held accordingly. We have the right to end the admissions process at any stage. Interviews are anticipated to take place via Zoom in the first instance

Start Date: ASAP

Please note: applications received without a covering letter or a CV will not be considered.

This position is only open to UK residents with the right to work.

Assistant Legacy Administration Manager, an opportunity to join a National Charity, covering a 6-month maternity contract. Can start between now, and before mid-November 2022.

• Open to remote working, with occasional travel to London Head Office.
• Open to Full-Time and Part-Time working patterns.
• Salary: £36,000 to £39,000 + LW £3.500 (up to £42,500 Pro-rata)

It's truly an exciting time to join the team as the charity delivers a new Legacy Strategy, which includes building better relationships with solicitors and personal executors. You will join a specialist Legacy Administration Team, and work in collaboration with the Legacy and In Memory Marketing Team and the Regional Legacies and In Memory Team.

As the Assistant Legacy Administration Manager, you will support the Legacy Administration Manager in all aspects of legacy administration, driving best practice across the team, alongside protecting and optimising legacy income for the charity.

You will manage a specialist caseload of complex and contentious cases that require bespoke management and handling any potential reputational risk to the charity. You will lead and manage a small team of Legacy Officers, ensuring consistent quality of case management, case allocation and provide guidance and mentoring through meetings.

We are looking for previous experience in a Senior Legacy Administration role, with advanced knowledge and expertise of legacy administration, OR have worked in as a Solicitor, specialising in Wills or Probate looking to gain experience in the charity sector.

We’re looking for someone with experience in financial administration who loves numbers (and spreadsheets), has great attention to detail, is an excellent communicator and brings a positive approach to their work. Working closely with the Director, you will be responsible for the administration of the Charity’s finances, leading on tasks including:

• Weekly - invoice processing, payments, petty cash, bank deposits and reconciliation etc
• Monthly - compiling monthly payroll, creating management accounts/financial reports, supporting Project Managers with financial analysis, and reporting to Director/Trustees
• Annual – preparing budgets, submitting financial returns, reporting at the Annual General Meeting, and working with the accountancy firm to complete the financial audit.

Your skill set 

• A minimum of 2 years’ experience in bookkeeping / undertaking financial tasks of £350k pa +
• Prior experience in Xero, QuickBooks, Sage or other similar accountancy software and familiar with Excel spreadsheet creation and equations 
• Analytically focused and articulate to lead on financial reporting and budget development
• Experience on administration, undertaking HR tasks and implementing policies and procedures  
• Experience in budgeting and financial reporting
• Experience in (or willingness to learn) about audit procedures, HMRC, trust and foundation fundraising and other statutory regulations and reporting requirements/returns
• Experience of working within the Voluntary / charitable sector (including Charity Accounting SORP) is desirable but not essential.

Your approach  

• Excellent planning, administrative and organisational skills
• Reflective of your work and a willingness to learn new skills
• Able to work independently and prioritise a demanding workload
• Commitment to inclusion, equity and accessibility 
• Positive, confident and honest in the way that you work

Who we are

St Werburghs City Farm connects people through land, nature and food. Each year, we engage 60,000 people in spaces and services that build resilience, reduce isolation and strengthen community. Our activities include accredited gardening placements for adults with learning disabilities, animal husbandry courses for inner-city children, woodland mindfulness for adults experiencing poor mental health and conservation courses for people looking to develop new skills and connections. We pride ourselves on supporting people, from all walks of life, to learn, grow and thrive.  We are a community-focused employer that values all forms of diversity.

What you will love about working here

• Flexibility for those with families and other commitments
• Hybrid working opportunities (The Finance Manager needs to work from the office a minimum of 1 day per week)
• Generous annual leave entitlement of 25 days and bank holiday pro rata
• Access to the cycle-to-work scheme
• Dog friendly office (conditions apply)  
• Access to training opportunities and reflective practice
• Being part of a team that strives for greater inclusion and equity
• Opportunity to pop outside and say hi to a goat when the numbers get too much!

In your first six months you will

• Learn what St Werburghs City Farm is all about and how our sites, services and values support our new vision and mission
• Complete handover and knowledge transfer to confidently, efficiently and accurately lead on daily/monthly/quarterly financial management processes, procedures and transactions using Xero
• Work closely with the Director to develop financial reporting templates that will be presented to the Board of Trustees (bi-monthly), and used to inform project staff and funders
• Develop a close working relationship with our appointed accountancy firm
• Take on line Management for the Office Administrator and help to coordinate general Office tasks / supplies including covering reception/enquiries when the Office Administrator is on holiday/leave
• Identify key suppliers, contractors and partners and start to develop these working relationships
• Have regular meetings with the Director to identify any training needs, and discuss any ways we can improve our systems/processes to maximise the impact of our income, for people and planet.

Civitas Recruitment are delighted to be working with a great charity focused on developing a thriving Muslim community within the UK. This is an innovative charity which aims to help Muslims calculate and give Zakat to those in need across the UK. An exciting opportunity exists for a talented individual to join the charity and become their new Head of Operations and Growth. As Head of Operations and Growth, you will manage the growth phase of the organisation and work with the wider team to develop the charity’s identity internationally by helping international partners implement the UK charities model. This is a partnership and account management role and will involve travelling to different countries and regions to meet partners and present on the operating model and help with on boarding. The role will require international travel. Can be home based in the UK or even based in the US. 

Who are we looking for?

Ideal candidates will possess excellent project management skills working to strict deadlines on multifaceted projects/programmes. You will be a confident communicator who will be able to present to external partners and have good budget management skills. You will be able to demonstrate a passion for the third sector with a keen interest in social welfare and in particular Zakat and its power for change. A broad understanding of operations and delivery would be an advantage as well as knowledge of Islamic finance. 

If the above role description sounds of interest and you feel like you meet the criteria; please apply immediately or for further information, please contact Syed at Civitas Recruitment for a full JD and informal discussion. Early applications are encouraged as we will be reviewing on a rolling basis.

The National Youth Agency is excited to be recruiting for a Research and Learning Manager

What we do
All young people deserve a productive, fulfilling future. Society needs the spark and energy of young people to make it tick, yet somehow thousands of young people feel blocked by the complex, sometimes disheartening challenges the modern world throws at them.

Youth work is the best methodology to unlock young people’s potential by providing high quality support and opportunities. Skilled youth workers build relationships that support young people to explore their personal, social, and educational development. Youth work enables young people to develop their voice, influence, and place within society.

As the national body for youth work, NYA has a dual function. We are the professional, statutory, and regulatory body (PSRB) responsible for qualifications, quality standards and safeguarding for youth work and services in England. In line with our charity mission and aims, we also champion youth work through research, advocacy, campaigns, and programmes.

About the Role
Our Research and Learning Manager will thrive in a fast-growing and rapidly changing charity. The role is central to deliver data, knowledge and insight that support an evidence-based culture and embedding evaluation into organisational development and our work programmes.

We are looking for an experienced social researcher, confident in use of data, qualitative and quantitative research methods.
You will:

- Act as the lead research design specialist for the NYA
- Work with peers to align our priorities with external stakeholders
- Create briefings to a high standard suitable for publication that support our broader effort.
- To hear more about the role, please download our applicant pack

About you

- Degree or higher experience in social research, with in-depth knowledge of research and evaluation methods, tools, and techniques.
- Experience of conducting research and evaluation studies in a range of contexts.
- Strong communication and presentation skills and have the ability to produce both written and oral briefs, based on reviews of research evidence.
- Strong IT skills and use of a range of project management and CRM tools.
- Lead work on a range of research projects, draft research specifications and employ a variety of different research methodologies (including research undertaken internally). Conduct or commission and manage research projects, inform research instruments such as questionnaires and survey design, including large-scale data sets, and edit draft reports
- Ensure that research is conducted within a set time frame to meet policy and client requirements and ensure quality control of research.
- Keep up to date with developments in policy and social issues, as well as with qualitative and quantitative research methods.
- Provide information and analysis on a policy issue and its development.
- Provide information on what research is already available in a policy area.
- Explain complex ideas and findings in a way that can be easily understood.
- Deliver presentations at conferences and events.
- Respond to external and internal research enquiries.

How to apply
If you wish to apply for this position, please submit the following by 23:59 on August 14th 2022.

A detailed CV setting out your career history, with responsibilities and achievements in line with the person specification in the About You section.

A covering letter (maximum two sides) highlighting your suitability for the role and how you meet the person specification. Please note that the covering letter is an important part of the application and will be assessed as part of your full application

Please provide details of two professional referees together with a brief statement of their relationship to you and over what period of time they have known you. Referees will not be contacted without your prior consent.

Diversity monitoring form – your data will be stored separately from your applications and will at no time be connected to you or your application.

Location: Remote – We are based in Leicester
Contract Type: Permanent
Hours: Full Time, 37 hours per week
Salary: £37,450- £48,150 per annum
Benefits: Competitive

You may also have experience in the following: Research Coordinator, Programme Assistant, Research Assistant, Project Assistant, Research Administrator, Programme Administrator, Researcher, Project Administrator, Programme Coordinator, Project Coordinator, Project Manager, Administrator, Admin Assistant, Office Administrator, etc.

Ref 134 806

Operations and Projects Assistant

Salary/Rate: £26,000 pa (£13,000 pro rata)

Hours: 17.5hrs (0.5 FTE). Ideally 3.5hrs every weekday - times to be agreed with postholder with flexible working hours.

Status: Permanent

Holidays: 25 days + bank holidays (pro rata)

Location: Home-based

Reporting to: Chief Executive

Good at project management? Get a kick out of being highly organised and efficient? Want a different take on office management? We are looking for a part-time Operations and Projects Assistant to make sure our small but lively team works as effectively as possible. Someone who encourages us to maximise the resources at our disposal, who loves it when every day is different and has a can-do attitude.

The role will support the development and delivery of Foyer Federation’s operations and projects as well as the improvement of our internal systems and processes.

This role is excellent for someone who has transferable skills from previous operations, administration or HR roles and would like to move into the youth and homelessness sector.

Who we are looking for

We are seeking a part-time, organised, savvy and highly efficient Operations and Projects Assistant who is eager to join a creative and ambitious organisation at a critical point in our 30-year history. We are looking for someone who gets their kicks from making things run smoothly ‘behind the scenes’ and who loves to help support colleagues to do their job better.

You will be a ruthlessly organised, painstakingly diligent professional with a killer eye for detail. Your administrative and communications skills will be second to none, and you will have a strong knowledge and understanding of the charity sector.

Who We Are

The Foyer Federation is a small, innovative youth charity working to improve the lives of young people who can’t live at home. Since 1992, we have worked with a network of Foyers to inspire, challenge and quality assure approaches to developing the skills and resources young people need to thrive, not just cope.

We believe all young people can shape a successful journey into adulthood if they have access to the right training, contacts and opportunities to invest in their talents. We’re leading a movement of like-minded organisations and individuals who want to improve the prospects of all young people through an asset-based approach, which we call ‘Advantaged Thinking’. We’re committed to working with our network of Foyers and external experts to improve the ‘offer’ for young people.

We are looking for individuals who resonate with our core values: Maverick, Savvy, Authentic, Loving and Brave. 

Role Overview

This role will support the charity's core operations and help ensure the smooth running of the organisation as we grow our staff team and increase our impact. Our staff team and delivery output will be doubling over the next 6 months and as a result we now need a dedicated role primarily to manage the administrative needs of the core charity operations as well as some HR and project assistance. 

You’ll take the lead on matters relating to operations and administration in close liaison with the Chief Executive and the Company Secretary & Executive Assistant. In addition, you will support other staff to effectively deliver our offer to Foyers and young people. You will be confident interacting with a wide range of partners, funders and members, including senior staff by email. 

This is a busy and challenging role within a small, friendly team. You’ll have up-to-date IT skills, a drive to improve efficiency and the creativity to streamline our operations. Being highly organised doesn’t stop you from embracing change and using your initiative to help the charity grow. You’re the kind of person who deviates from the plan if it’ll make things work better.

Duties & Accountabilities:

Core Charity Operations

Oversee the safe and secure organisation and storage of files and folders primarily through G-Suite (as well as any paper based records) ensuring folders and files are easy to find and up to date, managing security settings and promoting good practice.

Maintain a robust database and mailing lists of funders, contractors, freelance workers, volunteers and partners using the White Fuse CRM software.

Develop, maintain and manage effective recruitment processes (alongside the Company Secretary and EA) for advertising, shortlisting, interviewing and appointing staff, consultants and volunteers. 

Oversee the onboarding, induction and off-boarding of staff members.

Oversee the subscriptions and contracts of the charity including insurance, mobile phones, web hosting, IT support and online subscriptions.

Own and maintain key organisational documents.

Developing operational policy and procedure - eg. around IT security and GDPR - and the management and administration of our IT systems, Health and Safety etc.

Project and Team Administrative support

Help plan and take minutes of internal team meetings and relevant external meetings eg with members, key stakeholders etc.

Manage the administrative tools of the charity; supporting staff to access and utilise them effectively including our holiday booking system (Whosoff), Trainline account, Google suite, Microsoft 365, Zoom, CRM system and co-work space membership.

Support the staff team on specific projects, programmes and events providing administrative support when possible.

Assistance for the Chief Executive 

Support the Chief Executive with specific tasks relating to finance, banking, HR and operational administration.

Support the Chief Executive with administrational and other assistance, including diary management and coordination, communications with external people and organisations and other general support.

Support the Chief Executive with email management in periods of busyness or when away from desk for long periods.

Format and proofread documents and collate information for funding proposals and grant reports

General

To apply the Foyer Federation’s policies and procedures and ensure compliance with relevant obligations, including Safeguarding, Health and Safety, Data Protection and Equal Opportunities.

To ensure your own continuing professional development by undergoing training and other activities.

To undertake any other duties as may be reasonably required.

This job description may be amended from time to time, as the needs of the organisation require.

Person Specification - Essential Skills & Capabilities

Highly organised; Able to manage colleagues diaries and support and coordinate busy, varied work schedules and prioritise workload effectively

Great customer service approach: Friendly and solutions focused, with a can do attitude and problem solving skills.

Very strong administrative skills; meticulous attention to detail. Able to produce structured concise meeting minutes and actions

Some working knowledge and understanding of general charity operations and compliance requirements.

Strong communicator with very good professional verbal and written skills

Capable of using various technology platforms (e.g. Microsoft, Apple products,  Zoom, Google suite).

Able to work in a flexible, efficient, resourceful and self-driven manner working remotely using technology to stay engaged with a wide range of stakeholders

Discrete and has respect for confidential information

Committed and passionate about the cause of the charity

Desirable qualities

Good understanding of the UK charity sector and structure

Understanding of supported housing and/or youth services

Experience of working remotely

Strong research and investigative skills to provide information to improve our systems and operations.

Additional notes

This post has no budgetary or line management responsibilities.

The post-holder will be supplied with a company Macbook and phone as well as other equipment to support the role if required.

There is no specific requirement for expertise or experience around finance or HR as we use an outsourced Finance Team for our bookkeeping, management accounts and all other finance needs and we use a specialist HR consultant for specific HR tasks.

To Apply

To apply, download and read the full job description and equal opportunities form. Send your completed form and a copy of your CV to our inbox email address. Please also include a cover letter that outlines your suitability for the role based on the competencies in the job description, and why you want to work for Foyer Federation.

Applications close at 12pm on Tuesday 16th August 2022.

Legacy Officer

• Remote with occasional trips to Telford Head Office
• £29,000 per annum
• 35 hours per week, full-time - permanent

About Us

In 1917 the first People’s Dispensary for Sick Animals was founded to provide vet care for sick and injured pets. Now, over 100 years later and with 48 pet hospitals fully operational across the UK, we’re proud of the fact that we continue to provide expert care to those pets and people who need us most.

As a key member of our Legacy Team, this role offers you the opportunity to manage a portfolio of legacy cases ensuring our Trustees duties are fulfilled and enables you to develop one to one relationships with executors. You will be familiar with the administration of trusts and estates or have a background in legacies in the charity sector. This is a critical area for PDSA as legacies pays for 2 out of 3 pets we treat. You will need to be empathetic with great communication skills to make sure that PDSA maintains its professional reputation.

About the Role

As a Legacy Officer, you will manage a portfolio of legacy cases ensuring compliance with our legal and regulatory obligations. This will involve:

• Quickly understanding legal information and, using your attention to detail, to summarise complex information for a senior management audience
• Ensuring PDSA’s full and correct entitlements are received in accordance with the law and the benefactors will while preserving the reputation of PDSA
• Contributing to legacy forecasting through accurate recording of information
• Working with existing policies but being confident to challenge the status quo
• Developing effective relationships with a wide range of stakeholders and colleagues

About you

You will ideally be working in a charity environment or a private client solicitors with proven success in the administration of trusts and estates. You will be:

• Proven experience in the administration of trusts and estates or background in legacies in the charitable sector
• Self-motivated with a proactive approach to your work
• Empathetic with excellent communication skills
• Confident and used to working at a fast pace in a complex environment
• Knowledgeable regarding Microsoft Office and basic database management

About the rewards

In addition to the salary and 35-hour week indicated, we also offer a variety of benefits, including:

• 25 days holiday per year plus bank holidays and the option to buy and sell holidays
• Additional Well Being Day every day
• Contributory pension scheme and life assurance (4 x annual salary)
• Employee Assistance Program and on-line Well Being Centre
• Range of Retail Discounts etc

So, if you’re ready for your next challenge and looking to further your career in a wholly supportive environment, where both pets and people feel right at home, then we look forward to meeting you.

When a child is diagnosed with cancer life becomes full of fear, for them and their family. Fear of treatment, but also of families being torn apart, overwhelming money worries, of having nowhere to turn, no one to talk to.

At Young Lives vs Cancer, we help families find the strength to face whatever cancer throws at them. And you could be a part of the team making it happen.

The Role

As PA and Project Support to the Director of Income Generation and Engagement at Young Lives vs Cancer, you will be responsible for working closely with the Director and their Senior Management Team to maximise the income raised and the effectiveness of our marketing, communications and brand awareness activity. You will be working with a large directorate with staff based across the UK and from our two main sites in London and Bristol. Your role will include managing the Director's diary and engagements, providing support for meetings and the management of key projects including events such as the annual staff conference and supporter recognition events.

Young Lives vs Cancer is open to and in support of flexible working. We are currently defining our approach to hybrid working. Your flexibility requirements and that of the role will be discussed at interview stage with you.

In terms of hybrid working, this role falls under the following categories and we would consider both working arrangements with you at the interview stage to understand your preferences:

• site- or office-based category, meaning the successful candidate will be based at our London or Bristol Office and this will be the contractual location.
• hybrid - fixed category. This role is part home, part office/ site based in the Bristol/London office (your contractual base will be both Home and Bristol/London). You will be expected to be in the office/ on site 3 days per week.

About You

You will be an experienced administrator and PA, with experience of supporting a Director or other senior manager within a significant organisation. Whilst experience of working in a charity or not-for-profit would be an advantage to you in hitting the ground running, experience from outside of the charity sector would also be highly beneficial.

You will be highly organised and proactive, able to spot needs and opportunities, and to respond to these under your own initiative. You will be able to prioritise effectively across a range of often competing demands, and will be able to demonstrate highly effective skills in managing your time. You will have strong attention to detail and be skilled in producing and reviewing written communications for a range of audiences. Your role will involve preparing communications and written briefings on behalf of the Director and as such you will be skilled in the use of Outlook, MS Office including PowerPoint. You will bring to the role demonstrable skills and experience in managing projects and events, of particular relevance would be organising conferences and residential events.

What We Offer

In return for your commitment, we offer a great reward package, which includes generous annual leave entitlement, enhanced pension and employee savings scheme.

At Young Lives vs Cancer, we recognise that opportunities for too many people remain a condition of their race, class, sex, disability, sexual orientation – or a combination. This has never been acceptable to us as an organisation. At Young Lives vs Cancer, we do not just accept difference — we value it, we celebrate it, we nurture it, and we thrive off it. We positively welcome your application irrespective of your background.

We are on a journey, and if you join us, you will be part of a community that is committed make a difference to the lives of children and young people with cancer.

Young Lives vs Cancer is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

Location: Hybrid - part home, part site. Bristol or London Office
Contract Type: Permanent
Hours: Full Time, 35 per week
Salary: from £25,926 (£27,383 in London)

Closing Date: 14 August 2022
Interview dates start from: 22 August 2022

You may have experience of the following: PA, Personal Assistant, EA, Executive Assistant, Administration, PA to CEO, Secretary, Administrator, Team Administrator, Project Support Officer, Fundraising, Project Support, etc.

Ref: 135 176

The FSRH are recruiting a Training Programme Coordinator to oversee our CSRH specialty training programme and support candidates on pathways to enter the GMC’s specialist register. You’ll work collaboratively alongside senior clinicians and trainees undertaking postgraduate specialty training, playing a key role to ensure the future of the SRH workforce.

We are looking for an efficient administrator to join our small, dynamic and busy team. You’ll be confident to manage relationships with a range of internal and external stakeholders to ensure the quality and standards of our specialty curriculum and assessment framework, while providing a positive experience for our trainees and trainers.

Reporting to the Head of Specialty training, as Training Programme Coordinator you will be familiar with quality assurance processes for educational programmes and able to apply this knowledge to supporting the CSRH curriculum and assessment framework development, monitoring and evaluation.

You will be an excellent communicator who is able to understand and navigate complex governance structures, digital platforms and administrative processes, using your initiative to provide solutions for issues and drive continuous improvements.

The Faculty of Sexual and Reproductive Healthcare (FSRH) are the leaders in the field of sexual and reproductive healthcare, and we are the voice for professionals working in this area. As a multi-disciplinary professional membership organisation, we set clinical guidance and standards, provide training and lifelong education, and champion safe and effective sexual and reproductive health care across the life course for all.  
We value diversity, promote equality and encourage applications from people of all backgrounds. 

This role is offered on a full-time basis, 35 hours per week. The office is based in London Bridge, London, but we are happy to support hybrid and remote working options. 

Starting Salary is £26,784 plus benefits. 

Please apply with a CV and Covering Letter outlining your interest in the role, your availability and highlight your skills and experience that meet the requirements.  For a full job decription please visit the FSRH website. Closing date for applications is 10am on 24th August 2022.

One Sixty International aims to be the most innovative F2F Fundraising agency around. Specializing in the direct dialogue channel; we are experts both in delivering donors that keep giving and providing consultancy services in the UK and abroad. We offer a premium and sustainable service to our charity partners helping them to raise vital funds for the work they carry out.

*THE ROLE*

You will report directly to One Sixty’s senior Account Manager and will work within the back-end team at One Sixty, in collaboration with the Client Services and Account Management, Logistics and Data team.

Your specific role within the Client Services team will be to assist One Sixty’s campaign management with a focus on quality control and compliance. You will assist with the daily running of One Sixty’s call centre and play a lead role in the launching of calling campaigns.

You will work with the client services team to ensure the delivery of excellent relationship management to our charity partners, and work closely with our third party suppliers to deliver our private site and calling campaigns effectively and efficiently.

*SALARY*

£23K- 26k (Welcome Calling bonus system)

*LOCATION*

Work from home, with approx. 4-8 days per month in the London Office (All travel paid for)

*BENEFITS*

• A chance to work in the USA
• Automatic enrolment into our benefits scheme
• Remote working
• Travel (if ness) costs paid for
• Monthly bonuses
• Paid training
• Work with the best team EVER :)

*WORKING WEEK*

Monday to Friday (35 hours)

***12 MONTH CONTRACT***

*KEY RESPONSIBILITIES*

• Assisting with reporting to all of One Sixty’s stakeholders and clients
• Calling as part of our quality control team
• Dealing directly with our call centre software providers
• Attending weekly meetings with the Client Services and Data Teams
• Implementing feedback from Clients to our Call Centre to improve and grow our telephone service
• Data administration and analysis
• Collaborating with Operations to ensure best practice and standards are always adhered to
• Assisting in administrational duties - ad hoc
• Assisting OSI HR administration - ad hoc
• Assisting with Stock Management
• Collating Calling outcomes for operations to enhance our fundraising delivery
• Collate call recordings to send to clients and Operations

Application deadline - August 15th.

Interviews to take place - WC 22nd of August

Job Description

This is a critical support function to the Finance, HR and Administration team. It is a multi-faceted role with responsibilities for accountancy, in particular the management of the annual audits and accounts. Be the point of contact for HR and Administration functions.  Working with our accounting firms, payroll firms in the respective countries, this role will lead on all of the audit processes for the UK, EU and Australian arms of the Foundation and will also provide support to the US and Hong Kong as and when necessary.

Finance: 

● Lead on the format and messaging of the global accounts and global annual review and ensure that we provide an accurate and transparent report.

● Lead on the UK, German, Italian, Luxembourg and Australian audits and work with relevant stakeholders to ensure they are completed accurately and on time each year.  Point of contact between the finance team and external auditors to ensure queries are resolved throughout the audit process.   

● Work with the gift processing teams, third party fulfilment houses and the Finance team to ensure all income and expense records are filed correctly to support annual audit processes and in line with charity/company regulations.

● Ensure accurate coding is in place across all financial systems.

● Monthly accountancy - perform or assist with the book-keeping for each market as required.

● Manage staff expenses including reimbursement. 

● Point of contact for staff credit cards. Manage allocation and use.

● Manage global bank accounts.  Responsibility for keeping signatories, users and authorisers/directors up to date and in line with internal policies and when there are staff changes. Provide financial info to the Finance team as required. Oversee the set up of new accounts as required.

● Ensure day-to-day banking is carried out in line with our Customer Service Charter.

● Manage monthly transfers between bank accounts, supplier accounts and merchant providers for all markets in liaison with Finance team located at headquarters. Obtain required approvals and ensure operational balances are in place.

● Carry out finance related reconciliations such as expenditure reconciliation, bank reconciliation and payment platform reconciliation.

● Point of contact & account manager for payment platforms and merchant accounts, keeping information up to date etc.

 

HR and Administration: 

● Recruitment and retention, including labour engagement for UK, German, Italy, Luxembourg and Australia. 

● Work with our Global HR team to ensure Training and Development, performance maintenance, employee relations are well maintain. 

● Coordinate / arrange the European staff salaries, and other markets as required.

● Oversee supplier accounts/services & contract management: Keep records up to date, manage payments, maintain online accounts eg, office facilities and insurances. Management of global PO Boxes and international postal services. Ensure they are renewed in time.

● Manage all subscription requirements for the Supporter Engagement team (IT, sector, compliance etc).

● Management of staff mobile phone contracts.

● Control and monitor purchasing costs, including office. 

● Manage UK petty cash.

● Manage the global fixed asset registers. 

● Create and manage inventory of staff resources incl. IT equipment. 

● Assist the budget preparation.

● Assist with the creation of performance reports and other (ad hoc) reports as required.

● Provide support for financial, HR processes as required.

● Design and maintain filing systems.

Inter-department relations:

● Ensure that inter-department and inter-personal relationships are positive, cohesive, and contribute to the overall mission of AAF.

● Develop and maintain effective working relationships with management in regard to work procedures and employee relations.

Continuous Improvement and Misc.:

● Contribute to the on-going review, development and implementation of changes to improve the productivity and efficiency of AAF.

● Participate in staff training and performance and development appraisal process to assist in the achievement of AAF objectives and mission.

● Ensure procedure manuals are updated in line with changes. 

At the Public Interest News Foundation (PINF), we want everyone in the UK to benefit from public interest news that speaks to them, for them and with them. We work with print and digital news providers of all shapes and sizes, focusing in particular on independent providers with turnover below £2m. These innovative social enterprises are developing new models of journalism, but they face great challenges.

Since we started work in March 2020, we have provided independent news providers with funding and leadership development opportunities, backed up by original research. Now, we want to strengthen the support for our mission among policymakers in the UK Government and devolved administrations.

As Campaigns Manager, you will have lead responsibility for the success of the ‘News for All’ campaign, which aims to promote the value of independent public interest news to policymakers and stakeholders. You will also be responsible for coordinating the Public Interest News Network, through which we work with a range of our partner organisations. And you will make sure that our core communications are clear and compelling.

We are a small, dedicated team with big ambitions. We work remotely from home or in co-working spaces, with get-togethers at least once a month. We all contribute to PINF’s evolving strategy, and we support and stretch each other to do our best work.

We are committed to building a diverse team who can bring their experiences from work and home into this role. Therefore, we actively encourage applications from Black, Asian or minoritised groups, LGBTQ+ people and people with disabilities.

You will have the following skills and attributes:

• Advocacy. You will be able to develop and deliver an effective campaign, drawing on your excellent knowledge and understanding of the UK’s political framework to build effective working relationships with Ministers, MPs and Peers, members of the devolved administrations and civil servants.
• Communications. You will be able to use your outstanding written and verbal communication skills, including copy-writing and public speaking, to draft and deliver output including speeches, consultation responses, blog posts and comment pieces.
• Media. You will be able to engage effectively with print, digital and broadcast journalists, and manage PINF’s social media channels.
• Policy. You will be able to distil complex policy issues into clear and compelling positions by drawing on internal and external research. You do not have to be a sector specialist when you start the role, but you should be able to build your knowledge and understanding rapidly.
• Partnerships. You will be able to build a coalition of organisations and individuals, drawing on your skill for effective working relationships and your instinct for collaboration to engage and empower people from all backgrounds and experiences.
• Administration. You will be able to stay on top of your workload by using relevant software (including Microsoft Office, e-campaigning tools and content management systems), keeping accurate and up-to-date records, and prioritising between competing tasks.

In your first 12 months as Campaigns Manager, you will:

• Lead on the successful delivery of the ‘News for All’ campaign, through which we are working in partnership with a range of organisations and individuals to ensure that policymakers support independent news providers through the forthcoming Digital Competition Bill and other areas of public policy.
• Co-ordinate the Public Interest News Network, through which we are developing our relationships with our partner organisations, to ensure that we contribute as effectively and efficiently as possible towards our shared aims.
• Build PINF’s profile and reputation with key audience groups, including not only policymakers, but also independent news providers, philanthropists and big tech companies, through a running programme of media and social media communications.

Benefits

We are a small and friendly team of dedicated people who work remotely with a high degree of responsibility and autonomy. We meet at least once a month in London, and we can cover reasonable travel costs for employees who are based outside London to attend these meetings. We can also pay for employees to use co-working spaces in their local area if they prefer not to work from home. We are happy for employees to manage their own time, so long as they are available to take calls and meetings and respond to emails within normal office hours (9.30am-5.30pm, Monday-Friday). The Campaigns Manager will be entitled to 28 days paid leave, including bank holidays.

At PINF, we are committed to promoting a diverse and inclusive organisation. We offer flexible working arrangements to support staff from different backgrounds, and we particularly encourage applications from people whose backgrounds are under-represented in the news media.

We intend to appoint the Campaigns Manager on a twelve-month full-time contract (40 hours per week with an hour each day for lunch). With further funding, we hope to develop this into a permanent role, so, for the right candidate, this could be the start of a long-term involvement with the Public Interest News Foundation. Permanent employees receive matching pension contributions of 5% and can participate in our salary sacrifice scheme to lease an electric car.

This is a key role in the effective running of the Clinics and Helpline teams and its activities. It will involve taking the lead in project managing work undertaken by the team as a whole, in ensuring that both clinics and helpline services are managed effectively and efficiently across the team.

The coordinator will provide comprehensive and responsive administrative support to the teams. It will also involve working closely with the Interim Lead for helpline and clinics, and the Deputy leads to support with administrative tasks. This will involve data entry onto the database, coordinating clinics taking place by telephone and virtually online within different clinic services.

They will be responsible for both team’s administrative projects as required and to support the Interim lead in coordinating key areas of activity including monitoring project plans, budget management and outcomes. The post holder will work with key members of staff including Admiral Nurses to ensure specific projects and activities delivered, completed on budget by project managing effectively. The post holder will act as the first point of contact for those wishing to contact the Clinics and helpline teams by prioritising and coordinating queries, drafting and sending out correspondence as appropriate and working with the team to ensure timely responses.

Interview: w/c 22 August 2022

New vacancy for a Finance Officer with the Forest of Avon Trust.

We are looking for someone to support all of our financial work of the charity, working with the team, to include grant administration and working with our auditors.

This is a role with the potential to support impactful, multi million pound projects and to take on greater responsibility into the future, if desired.

The Forest of Avon Trust is the West of England’s tree and woodland charity, an independent charity and one of a national network of England’s Community Forests. We are growing our work and impact through implementing the Forest of Avon Plan: A Tree and Woodland Strategy for the West of England launched through a wide scale partnership, delivering a multi-million pound Defra Nature for Climate tree planting programme, land acquisition and delivering a growing series of courses in woodland health and wellbeing. We work across Bristol, Bath and North East Somerset, North Somerset and South Gloucestershire. Our main activities are based around tree planting, woodland management, delivering health and wellbeing activities, education and training.

One-year fixed term contract to start as soon as possible. The intention is that the contract will be annually renewable, subject to funding.

• 3 days per week minimum (22.5 hours)

• Flexible working hours and days

• Hybrid working with more time initially in the office and then flexibility to work from home

• Starting salary of £29,217, per annum pro rata

• Employee Pension Scheme with 3% employer contribution

• Expenses paid for approved mileage or travel costs incurred within the West of England

• Opportunity to play a key role in a growing charity with development and training potential

Job Description

Managing the financial functions of the charity to include financial and grant accounting and processes. This work can be supported with our General Assistant role.

Finance and Contracts

• Maintaining effective and accurate financial systems, including the timely production, inputting and processing of orders, invoices, payroll and payments. Addressing gift aid claims, VAT issues and managing restricted funds.

• Supporting the Executive Director with reporting to the Board on budgetary projections, actuals and variance.

• Supporting and supplying information for the preparation of the Accounts and auditing, working with the appointed Auditor and Executive Director.

• Supporting the Executive Director with the oversight of third party contracts.

Grant administration

• Maintaining the financial and administrative components of the Trees for Climate grant scheme and all other grants and funding awarded to the charity, including recording ofgrant agreement figures, claims processing and end of year reconciliation and reporting.

Donations and other funding

• Managing any complex financial elements of the donor journey, recording and reporting on donations and preparing reports.

Board, Policy and Governance

• Supporting Board meetings by sending out agendas and papers, coordinating attendance, taking and circulating minutes and reporting to the Board on the financial reports, where required.

• Supporting the Executive Director and team in inputting into staff policies and charity governance and complying with all health and safety and other legislation, to include diarising key dates.

• Support yearly GDPR information audits and to maintain all Trust financial information in an orderly manner in accordance with charity and GDPR regulations.

Job Specification

Essential Criteria – evidenced with experience and skills:

• Accounting qualification at AAT level 3 or equivalent.

• Strong administration skills and ability to organise work and coordinate multiple tasks with a clear plan and approach.

• Ability to support the management of grant funding both as grant provider and grant recipient.

• Ability to support the management of substantial funding budgets, comprising diverse funding streams and donor and sponsor relationships.

• Ability to use Excel or an equivalent programme to clearly present budgets and financial and project management information to staff and Board members.

• Ability to use Xero or another financial management system to process and record financial transactions and to generate and track orders and invoices and ensure their timely payment and to generate financial reports,including for annual accounts and audits.

• Ability to use own initiative, improve systems and work proactively to support the team.

• Accuracy and attention to detail.

• A professional manner in representing the charity and its work.

• A commitment to the Forest of Avon Trust’s goals and values.

• Access to a vehicle or the ability to travel to the office and to meetings and other commitments in the West of England.

Desirable Criteria:

• Experience of a financial/administrative role within a charity and/or experience of related charity policy and best practice.

• Experience of audits.

• Good knowledge of grant scheme conditions and reporting requirements.

• Experience of taking and preparing minutes for Boards and working with a Board of Trustees.

• Experience of gift aid regulations and practices, GDPR compliance, VAT issues and managing restricted funds.

• Experience of administering staff payroll (We work with an accountants firm to support payroll). 

The above overview contains the main duties and responsibilities for this position. However, in a small organisation such as The Forest of Avon Trust, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably proposed but which are not part of their regular job description. Where any task becomes a regular part of an employee's responsibilities, the job description will be changed in consultation with the employee. We encourage applications from diverse backgrounds, in particular candidates from communities and catchments in which The Forest of Avon Trust is engaged. We are pleased to be an equal opportunity employer and applications will be considered without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, veteran status or age. The Forest of Avon Trust is committed to safeguarding and promoting the welfare of vulnerable people and expects all members of staff to share this commitment.

Deadline to apply: 5 pm on Sunday 21 st August 2022 with interviews anticipated to take place between 24th - 26th August.

Please download PDF for further detail on how to apply for this role or visit the Forest of Avon Trust website for more information on how to apply and what we do.