Be right in the middle of things, helping keep the organisation moving, for a busy charity renowned for its amazing work with some of Britain's most excluded people.

About Us

First Love Foundation, a Christian charity, was founded 10 years ago with a desire to see the transformation of society through the pursuit of justice, dignity, and equality for all members of the society. Our vision is for Britain without poverty and our work is underpinned by the belief that no one regardless of faith, ethnicity, socio-economic background, or any other factor should live in poverty or go through this type of crisis alone.

Based in the east end of London, First Love Foundation works with families and individuals experiencing crisis i.e. ‘income-shocks’ ranging from incorrect denial (or suspension of) welfare support, serious ill health, debt, homelessness, right through to domestic violence, trapping them in a continuous cycle of poverty.

We respond to poverty and crisis through the delivery of our highly regarded solutions-oriented Enabling Lives Programme. The programme provides instant access to high-quality support and advice at the point of crisis.

Our mission is ‘to empower people to create their own independent lives by working alongside them with love”. This mission and our theory of change have been carefully developed over many years on the front line, helping people in crisis and learning what it takes for people to break the cycle of poverty.

With projects already in the pipeline that will serve to help even more families and individuals make the journey out of their crisis, we have scope for scale which needs to be supported internally by strong management of crucial areas of the charity’s operations.

About the Role

This is the ideal role for someone who loves being in the thick of everything that goes on in a team, keeping things moving and on track. You will have strong organisational, administrative and diary management skills, a passion for justice and a desire to tick things off to-do lists.

Key responsibilities are across the following core functions:

• Day to day management of the Office & its facilities
• PA Support to the Chief Executive, Chief Operating Officer and Board of Trustees i.e. diary management, minute-taking
• Administrative support to team members responsible for the following areas
  • Finance
  • HR
  • Health & Safety
  • Fundraising & Marketing
  • IT

Time and diary management skills, attention to detail, good IT skills and a high level of accuracy are important.

Communicates with:

First Love Foundation colleagues / External Partners, Donors and Suppliers / Volunteers / Churches

The successful candidate must be in sympathy with the Christian values, purposes and aims of First Love Foundation.

The Cameron Fund is a medical benevolent charity that offers financial help to GP’s. We have an opportunity for an Administrator for 14 hours a week to work in our small office near Euston. This is a new role and would suit a skilled administrator, preferably with experience of working for a charity. Duties to include general administration; preparation for meetings; maintaining records and files of members, beneficiaries and donors; handling enquiries; assistance with governance, casework and promotion and other ad hoc projects.

The charity’s office is in BMA House, within walking distance of Euston, Kings Cross and Russell Square. Staff are currently working from home subject to review in line with Covid-19 guidance.

We at Lifelong Family Links work with special educational needs and Disabilities (SEND) in the borough of Lambeth. LFL provides targeted and specialist services such as after-school activities, Saturday clubs, holiday playschemes, life skills, and trips and outings. We are looking for a friendly, can-do person to support the work of London-based front-line workers, senior managers, and the Managing Director.

 We are looking for the right candidate who can take minutes, work flexibly, be quick thinking, able to work with parents and carers, and have a pleasant energetic outlook.

The right candidate will also be responsible for the bookings, making sure registers are accurate and all the needs are met for our projects to function.

We can provide a comprehensive salary structure and training for the right person.

1 year contact extendable depending on funding.

Hours:

37 per week (full time) including occasional evenings and weekends as required 

Or two people to job share

England, United Kingdom 

£22,000 - £24,000 per year

Full-time

All We Can is looking for an enthusiastic and skilled administrator to join our small, friendly team. We are looking for someone who is proactive, energetic, motivated and shares our commitment to helping people living in some of the world’s poorest communities by ending the suffering caused by inequity and injustice.

The ideal candidate will be a good team player with an eye for details and good communication skills. Primarily supporting the team with processing donations and thanking supporters in a timely and friendly manner, this role is vital to ensuring excellent customer service for All We Can’s supporters. Could this be the opportunity for you?

Please look at the job description / job pack on our website and see if this is the job you have been looking for.  If it is, we’d love to hear from you.  Please complete the application form and return it to us. Please note that the closing date has now been extended to Thursday 29th April 2021, 12:00pm with interviews on 06th May '21. Thank you. 

Salary: £23-25k according to experience per annum  

Term of appointment: 6 Month contract – with possible extension.

N.B.: You must have the right to live and work in the UK to be considered for this role.

About All We Can:

All We Can is an international development and emergency relief organisation. It helps find solutions to poverty by engaging with local people and organisations in some of the world’s poorest communities to end the suffering caused by inequality and injustice.

All We Can is the Methodist development and relief agency and an integral part of the Methodist Church in Britain’s response to international development and relief with its vision, priorities and values grounded in Christian principles.

Application Instructions:

Job application pack/further details are available on the All We Can website.

Applications will be reviewed as they are received, so early submissions are encouraged.

Applications are welcome until the extended deadline of 12:00 on 29th April 2021.

Interviews will now be held on the  06th May 2021.

Applications will be reviewed on an on-going basis and interviews of strong candidates may be conducted before the advertised date. Early applications are strongly recommended.

Note: We do not accept CV’s or other documentation, the All We Can application form must be completed for you to be considered for the job. The appointment is subject to a Disclosure and Barring check, please see application form for full details. We do not wish to be contacted by recruitment agencies.

All We Can is the operating name of the Methodist Relief and Development Fund, a charity registered in England and Wales, number 291691

MAIN RESPONSIBILITIES

Finance

• Maintain a spreadsheet of monthly standing order payments received (relating to Gift Aid), include total in the newsletter, and provide Parish Gift Aid Co-ordinators with relevant information

• Check invoices and prepare cheque payments for signature by the Parish Priest

• Ensure Diocesan Second Collections are expedited in accordance with instructions from Cathedral House

• Liaise with Diocesan Accountant as necessary

• Prepare invoices for self-employed workers as appropriate

• Arrange transfers between bank accounts when necessary

• Count and record the weekly offertory on occasions when regular counters are away

Secretarial / Admin

• Produce content for, type and photocopy the weekly newsletter

• Circulate newsletter by email to mailing list, and upload to parish website

• Update website with new material to keep current

• Deal with telephone queries and callers to the presbytery, which can involve a wide range of enquiries and sensitive pastoral matters, including illness and bereavement. Convey messages clearly and in a timely manner

• Ensure email communications are responded to, or are forwarded promptly to the Parish Priest, or other relevant person

• Typing / composition of correspondence

• Preparation of Agendas for Finance Committee meetings, minute-taking, and subsequent typing and circulation to members

• Sort and despatch mail. Take delivery of orders for church and repository, ensuring they’re dealt with appropriately

• Maintain an accurate and efficient filing system for Parish documents, correspondence, records, and contact details

• In conjunction with the Parish Priest, maintain the Parish diary and Mass Intentions diary

• Print notices for display on church noticeboard, and update church noticeboards weekly with current news, adverts, etc

• Monitor and maintain the stock of stationery for the office, and equipment and supplies for Presbytery, hall and church

• Order liturgical supplies as instructed by Parish Priest

Premises / Health & Safety

• Ensure that the Health & Safety Manual is kept up-to-date, and that service records are maintained

• Maintain and update records of Parish key holders

• Liaise with Diocesan staff at Cathedral House, as required

• Liaise with Parish Health and Safety Officers

Sacramental

• Maintain the Parish registers for Baptism, Confirmation, Marriage & Death

• Produce Baptism certificates, and certified copies when required

• Ensure timely completion of the quarterly Marriage return, submitting details to Havering Registrars 

• Notify Parishes of Baptism about details of Marriages and Confirmations which have taken place in Gidea Park Parish

• Ensure the Death Anniversaries book is kept up-to-date

• Photocopy and display rotas for Readers and Eucharistic Ministers 

• Liaise with Parish Priest and parishioners with regard to baptisms and funerals

• Liaise with funeral directors, supply text of readings and hymns to be printed in the Orders of Service, and proof-read draft copies prior to final publication, as required

• Maintain and update list of sick parishioners and those who visit them

• Liaise with St Mary’s Hare Park with regard to Parish Priest’s visits to the School, or vice versa, for School Masses

• Photocopy resources required for sacramental programmes, as necessary

• With regard to Communion and Confirmation preparation, work closely with the programme leader.  Type, copy and despatch the required paperwork; monitor its return, checking all is in order; create and update a spreadsheet recording all details.

Further details including the job description and person specification can be found on the Diocese of Brentwood Website.

To be considered for the role, please send a CV and covering letter (no longer than one side of A4). 

Only shortlisted applicants will be contacted.

Business Support Administrator

(National Collaborating Centre for Mental Health)

£24,995 - £27,782 per annum (pro rata)

17.5 hours per week

Permanent Contract

The Royal College of Psychiatrists is the professional membership body for psychiatrists and promotes excellent care for people with mental illness. It has 19,000 members and engages with government and the media as the leading voice of the UK’s mental health services. The College is a values-based organisation and, in 2019, was named Charity of the Year in the European Diversity Awards.

The National Collaborating Centre for Mental Health (NCCMH) was jointly established by the Royal College of Psychiatrists and the British Psychological Society’s Centre for Outcomes, Research and Effectiveness at University College London (UCL).

At the NCCMH, we care about people’s mental health and wellbeing. We believe that everyone should have equal access to high-quality mental health care, with a platform to voice their needs, at home and at work or in education, and in hospital and the community.

We work with others at a national level to help make this happen, supporting the improvement of mental health services and redressing mental health inequalities.

By reviewing the evidence and co-producing guidance, standards, workforce competencies and quality improvement initiatives, we enable the delivery of high-quality, equitable mental health care.

The post holder will provide administrative support to the Senior Associate Director and Senior Operations Manager and act as the central point of contact for the NCCMH.

To be eligible, you should have proven expertise in an office environment of financial administration, diary management and general administration. You should be able to demonstrate a high degree of accuracy and numeracy with attention to detail and experience of setting up and maintaining general administrative support systems and monitoring systems. You should have advanced experience of Excel.

The successful candidate will be required to undertake a DBS check. 

The College values a diverse workforce and welcomes applications from all sections of the community, reflecting the population it serves.

We only recruit the best and in return for your commitment the College offers an attractive salary and benefits.

Closing date for applications: Monday 3 May 2021 @10am

Interview date: Friday 14 May 2021

The College is an Equal Opportunities Employer.

Charity registration. no. 228636.

We welcome applications from all sections of the Community.

NO AGENCIES OR PUBLICATIONS PLEASE.

Women in Prison works with women who are involved with the criminal justice system. We are looking for a friendly, can-do person to support the work of London based front line workers, senior managers and the CEO.

You may often be the first point of contact for callers, so excellent communications skills are essential. Your flexible approach to work will ensure you have the ability to take on a range of tasks as requested. A solid understanding of office based administrative systems is required, along with experience of maintaining office systems and relevant IT skills.

We actively encourage applications from women from a variety of backgrounds, and with a range of skills and experiences. We are particularly interested to hear from Black, Asian and minority ethnic women and women who have personal experience of the criminal justice system. The role is only open to women, in accordance with the sex-based exemptions of the Equality Act 2010 pursuant to Schedule 9, Part 1.

Administration for innovative youth education.

Eastside Young Leaders’ Academy has created a unique space on the educational landscape, for nearly 20 years, shaping the lives of thousands of young people from black and minority backgrounds. We partner with state and independent schools, parents, and the corporate sector to bring about transformations for individuals and communities. We are entering an exciting phase in our growth and development, leading to the creation of this key appointment.

Our programme activities rely on highly effective administrative support to maintain office records and systems, and support multiple relationships with young people and their parents, volunteers, and external supporters. We are seeking a skilled, experienced administrator to take on this crucial role. 

You will need proven experience in a comparable role (in youth work, education or elsewhere) with excellent organisational and people-handling skills, alongside proficiency in Microsoft Office applications.

EYLA has a distinctive mission and purpose, and our success relies on people who show a strong understanding of the underlying need for our work and the values which sustain it. This is a necessary requirement for the role, to be explored during the selection process.

Completed applications via CV and covering letter (one page max) addressing the key requirements of the role should be submitted. The closing date for receipt of completed applications is Friday 30th April. 

Would you like to play an essential supporting role, key to the smooth and efficient running of a busy and thriving church as it wakes after the lockdowns?

Would you be able to provide the support we need as we build up our existing church family and reach out to our local community?

Our buildings were closed for renovation and again during the winter due to the pandemic.  So, online, we have developed services, prayer, music and worship – including for children.  We want to build on these new skills as we return to our beautiful church and move into our newly renovated suite of church halls.  All is ready to be filled with new initiatives and reunions with the people we have missed seeing.

If you would like to work in a friendly environment where you can develop your gifts and are encouraged to explore new ones, we may have just the opportunity for you!  We’re currently looking to appoint a new Parish Administrator to join us as soon as possible. We are looking for someone, or an established job-share, who will embrace our vision and values with enthusiasm and commit to helping fulfil that vision.

You will need to deliver a coordinated approach for all aspects of administration and communication at the church, in support of the Vicar and ministry team members.  You will have today’s IT skills, be able to develop our social media and online presence, and be able to support the Treasurer and other volunteers in financial matters.

The position is outward-facing, providing a key point of contact for members of the public, the church congregation and its volunteers, as well as for those who hire our premises for community events and recordings.  It is important that you are fully supportive of our vision and values, will be committed to helping fulfil that vision, and be supportive of the ethos of the Church of England in general.

As a key member of the operations team, this post-holder supports the effective administration of Global Dialogue’s operations, including finance, human resources, IT and communications.

Global Dialogue hosts donor networks, funder collaboratives and pooled funds for both UK and international causes. We specialise in providing a smart back-office function tailored to the needs of independent philanthropy, taking care of finance and administration, HR and legal matters so that programme staff can focus on strategy and delivery. We were the first philanthropic support organisation to develop a UK equivalent to ‘fiscal sponsorship’, and now support a broad portfolio of hosted programmes

We seek a capable and committed person who can provide administrative support to the Operations Manager, Executive Director and the Board, working across Global Dialogue’s operational functions.This is a varied role that would suit a candidate with existing administrative experience who would like to develop a career in the NGO/charity sector.

Job Description

Responsibilities will include

• Support the operations team by monitoring the dedicated operations inbox, including logging, fielding and actioning requests as appropriate, to ensure Global Dialogue responds effectively to the needs of hosted programmes.
• Responsible for processing invoices and bills on Xero, completing credit card/expenses entries, checking and updating finance data, and other tasks to support the work of Global Dialogue’s outsourced finance team.
• Provide administrative support for online meetings and events, including trustee board meetings, by taking notes, scheduling meetings/calendar entries and setting up Zoom calls (once it is safe to do so, this will extend to in-person meetings and events, including booking rooms, organising catering, etc).
• Support administration processes for receiving and giving grants, including processing grant letters, maintaining accurate grant data on Salesforce, and creating reports for programmes.
• Contribute to HR administration by preparing contracts for staff and consultants, updating the online HR system (Breathe HR) and supporting Global Dialogue’s recruitment processes.
• Book travel and accommodation, updating trip logs, coordinate visas and complete travel risk templates where necessary.
• File electronic post and help to keep our cloud-based filing systems organised.
• Other duties as required.

Person Specification

Required:

• At least one year’s relevant administrative experience
• Proven organisational skills, with excellent time management, the ability to manage a varied workload and to work flexibly within a small team
• Ability to communicate clearly in English, both in person and in writing
• Strong numeracy skills, with good attention to detail

• Experience of using online accountancy package, ideally Xero, and the ability to work with financial records and ensure accuracy 

• Strong record keeping skills and a methodical approach to work
• Excellent IT skills and a thorough working knowledge of Office 365
• Good interpersonal skills, supportive of other colleagues and with the ability to build effective working relationships
• Good understanding of the importance of confidentiality
• Interest in human rights and social change
• Commitment to personal professional development

Desirable:

• Educated to degree level, or otherwise able to demonstrate the capacity to deal sensitively and appropriately with complex issues
• Previous administrative experience in a not-for-profit organization
• Experience of organising events
• Well-developed writing skills and experience of updating websites
• Language skills

Terms and Conditions

Hours: This is a part-time role (21 hours a week)

Salary: £23,000-25,000 pro rata, depending on experience

Terms: 9 months (maternity cover), with an eight-week probationary period

Benefits: We offer a range of benefits including 25 days’ holiday plus bank holidays (pro-rata). Global Dialogue contributes 6% to its workplace pension scheme, has a flexible working policy and offers personal development leave.

Location: Global Dialogue works remotely, and this role is home-based. Once it is safe to do so, the successful candidate will be expected to be in London regularly for team meeting and other activities (up to 2 days per week).

Reporting to: Operations Manager

Job title: Fundraising Administrator

Responsible to: Fundraising Manager

Line management: None

Contract type: Permanent

Location: St Martin-in-the-Fields, Trafalgar Square, London - currently working from home during Covid restrictions but office-based work will be essential on a regular basis

Salary: £22,000 - £25,000 per annum dependent on experience

Main purpose of role: To support the Fundraising Team with administration needed to deliver fundraising strategy

Role Summary

To support our small, friendly and dynamic Fundraising Team to deliver fundraising strategy and maximise opportunities to realise growth and achieve our targets.

The Fundraising Administrator will be the first point of contact for fundraising queries. We need someone who is a friendly, outgoing communicator, able to handle queries from our donors, volunteers and the public.

The role will provide general administrative support to the Fundraising Team, particularly during the Christmas Appeal to ensure operations run smoothly. This will include opening post, processing cheques, thanking our donors and ensuring we are able to manage the high volumes of queries, traffic and donations we receive particularly over the Christmas period.

The role will also focus on managing our database and ensuring processes are effective and fit for purpose. As such, we would welcome applicants who are able to demonstrate strong attention to detail as well as organisational and time management skills.

Main duties and responsibilities

• To carry out day to day tasks such as opening post, processing cheques and banking
• Act as first point of contact for internal and external queries, answering phone calls, emails and letters, and providing information and thank you communications/acknowledgements
• Maintain and update our donor database Donorfy to ensure records are kept accurate and up to date
• Accurately importing donations to our donor database across a range of platforms
• To have a sound understanding of, and adhere to, Gift Aid - in terms of record keeping, securing, scanning, submitting and storing declarations
• To administer Regular Givers and ensure all information held on them is up to date
• Maintain legacy record, liaising with those who wish to leave a gift in their will as well as family members, solicitors and executors
• Provide administrative support and exceptional supporter care to Community Fundraisers including managing platforms such as JustGiving
• Collate data and report back  on key performance metrics across the team
• Provide tech support where needed, for example building emails
• To carry out research to support the team, for example on Trust Fundraising
• To oversee the recruitment and training of volunteers, particularly in anticipation of our busy Christmas Appeal period
• To assist the Fundraising Team to deliver the fundraising strategy and support the organisation as required to deliver the overall organisational aims and objectives

Person Specification

We are looking for a flexible and positive individual with strong organisational and time management skills as well as excellent attention to detail. We are looking for someone who is happy to support across the team but who can work independently. 

Essential

• Experience of maintaining a database and keeping accurate records
• Excellent customer service / supporter care
• Strong numeracy and data management abilities
• Strong attention to detail
• Takes the initiative to support the team with any jobs, as needed
• Willingness to learn and ability to get stuck in!
• Able and competent user of Microsoft Office software
• An interest in developing a career in the charity sector with a specific interest in fundraising
• An understanding of and interest in the work of St Martin-in-the-Fields Charity and supporting people away from homelessness

Desirable

• Experience of working in fundraising, particularly Individual Giving
• Experience of using Donorfy or another Customer Relationship Management database
• Experience of identifying improvements which can be made to existing processes

How to apply

If you are passionate about our work to address homelessness, please provide:

• A current comprehensive CV outlining your key achievements in previous and current roles with details of two referees (who will not be contacted without your prior consent)
• A supporting statement (no longer then two A4 pages) supporting how you believe your skills and experience match the requirements of the role and the person specification

Deadline for receipt of completed applications: Sunday 25 April 2021 at 11.59pm

Interviews to be held from the week beginning 3 May 2021 and will be conducted online. 

25 hours per week, 7 hours to be worked on a Monday, others to be worked flexibly

Bromley Well is commissioned by the London Borough of Bromley and South East Clinical Commissioning Group to deliver services for local people to help them maintain both their physical and mental health as well as their independence and employment opportunities.

Purpose of Job:

To provide excellent administrative and operational support to the Bromley Well Team.  You will work as part of our support team to ensure the smooth running of our services and workshops which are designed to increase independence, reduce isolation and improve the lives of disabled people. 

How to apply:

Application packs with full job specifications are available on our website via the apply button.

Closing date for applications: 5pm on 30th April 2021.

Interview date: 7th May 2021.

Registered Charity Number: 800685

Overview

We’re ZSL, an international conservation charity. Our vision is a world where wildlife thrives and we’re working every day to achieve this. From investigating the health threats facing animals, to helping people and wildlife live alongside each other, we are committed to bringing wildlife back from the brink of extinction. Through the work of our pioneering scientists, our dedicated conservationists and our unrivalled animal experts in our two zoos, our purpose is to inspire, inform and empower people to stop wild animals going extinct.

Role Profile

ZSL is looking for a volunteer administrator to provide support for ZSL’s volunteering activity, in particular London Zoo’s 300+ Volunteer Steward team. This role will assist the wider Volunteer Management team and supporting ZSL volunteers and will be the first point of contact of all enquiries through the central volunteering mailboxes.

This role is part of a job-share and the successful candidate would work 18.75 hours per week and would ideally work Wednesday-Friday with some flexibility occasionally required for scheduled events. At the moment, the successful candidate will be working from home but once restrictions ease, the role will be a mix of home working and hot-desking on site.

Main Duties and Responsibilities

• Supporting with volunteer administration, especially related to volunteer recruitment (e.g. advertising roles, scheduling interviews, processing references) training (e.g. scheduling sessions, making room and catering bookings) and expenses.
• Devising and monitoring monthly volunteer attendance rotas, sending out requests for extra help as needed.
• Maintaining consistent and accurate ZSL volunteer databases and record-keeping.
• Being the first point of contact for all enquiries arriving to our centralised volunteering mailboxes.
• Coordinating ZSL volunteer communications
• Attending relevant recruitment, training and recognition events to support with their smooth-running

Person Specification

• Significant administrative and enquiry handling experience.
• Ability to work with an exceptional level of accuracy and attention to detail
• Excellent organisation and prioritisation skills
• Confident IT user with proficiency in Outlook, Microsoft Office suite and databases is essential, use of people management software is desirable
• Ability to work autonomously, as well as in a team
• Excellent written and verbal communication skills
• Awareness of the work of ZSL is desirable

The full job description can be found on the ZSL website.

To Apply

Applicants will need to upload their CV and covering letter (detailing relevant experience and skills, stating why they want the position and including details of availability) and can do this by clicking the "Apply for this job online" button on the ZSL website. If you have any queries regarding this position or when applying through the system please contact Human Resources.

 Closing date for applications: Midnight (23:59) Sunday 2nd May 2021

The Zoological Society of London is a charity registered in England and Wales: no. 208728.

The MSA Trust is the UK’s leading support and information service for people with multiple system atrophy, their families, carers and healthcare professionals. We are a small national charity with a large reach, offering vital support to people affected by MSA, training health professionals and funding much needed research into the cause and a cure for what is a rare and devastating disease. 

The successful candidate will provide administrative support to the Services and Fundraising teams at the Multiple System Atrophy Trust. The ideal candidate will have good verbal and written communication skills as well as IT skills including Word processing, Spreadsheets and a working knowledge of CRM databases. They will be flexible and adaptable, willing to take on new tasks and be able to work on their own initiative and with others as part of a small tightly knit team.

Please submit a CV and Supporting Statement and note, no application will be accepted without a supporting statement showing how you meet the Person Specification. This role may close early if enough applications are received. If you do not hear from us before 4th May, please accept our thanks for applying, but on this occasion you have not been shortlisted for interview.