We seek someone who has previous experience in a public facing role. You must have excellent communication and administrative skills with a basic knowledge of IT. You will be an organised person with a caring and empathetic manner. Although not essential you will have dealt with vulnerable members of the community and understand issues of confidentiality.

Ability to speak Punjabi or Urdu or Hindi at least at a conversational level is essential

In light of the nature and context of the work of SBS, the organisation considers that the candidate’s race and gender (Black/Asian woman) to be an occupational requirement in accordance with Para 1, Schedule 9, of the Equality Act 2010.

Salary scale according to experience; all positions are subject to funding.

Civitas Recruitment are proud to be working with a great grant giving charity based in Central London to help recruit for an Office Assistant. The role will work closely with the Office Manager/HR Manager on a range of administrative (diary management, data input, recruitment,EA support) and operational activities. This is a great opportunity to develop your career in the third sector with a fantastic well-established charity.

Who are we looking for?

Ideally you will have previous experience of working within a busy office setting working with a range of internal and external stakeholders. You will be well organised with the ability to manage multiple and often conflicting deadlines therefore being able to prioritise will be crucial. You will have a customer centric approach to work and be collaborative in your approach. As with a lot of modern work roles, there will be change and being able to manage and adapt will also be a key skill required in this role. Add to this you will have great communication skills and be comfortable using Microsoft packages. Please apply directly or enquire with Syed at Civitas recruitment for further information.

The Latin Mass Society (LMS) is a London-based Roman Catholic charity (No. 248388). Founded in 1965, the charity promotes the use and wider provision of the Traditional Latin Mass (the Extraordinary Form) and other sacraments.

Based in central London, the Office Assistant will be responsible for the day-to-day administrative work of the charity. This includes office administration, membership renewals, liaising with our country-wide network of representatives, processing orders from our on-line shop and over-seeing work undertaken by occasional volunteers in the office.

You should possess a good understanding of the Traditional Catholic world, strong customer service and communication skills, and the ability to prioritise work and multi-task. A working knowledge of Drupal website content management system is desirable.

21 hours per week, on a flexible working pattern, with additional hours as required. £12,500 pa.

Closing date for applications: Friday 7th February 2020.

You will keep NEON running like clockwork in our programmes, office and in our key online platforms. You will support all our Programme Heads to schedule key activities in their programmes and work with the Senior Programme Management Officer to ensure all logistical and operational tasks for complex NEON events are undertaken to time and to a high standard. You  liaise with participants on our programmes, to ensure all of their operational needs are met, e.g. travel, expenses, etc. 

You support the Executive Directors, by undertaking basic secretarial duties for the NEON Board.  You are the first point of contact for any issues with NEON’s key platforms - the NEON website, Mobilize and NationBuilder. Finally you ensure NEON’s office, hardware and wider facilities run smoothly and escalate any issues to the Senior Programme Management Officer.

Office Administrator

Permanent contract until 31.03.2021

21 hours per week (Flexible, Monday - Friday, 9am - 5pm)

£23,721 per annum / pro rata

The Children's Society, 21-23 Broadway, London, E15 4BQ

The Children's Society has been helping children and young people in this country for over 130 years. We run local services that support young people when they are most vulnerable and in are in need of help.

This role sits within our children and families directorate, which works to provide immediate one-to-one and group support for children who urgently need support. Your role will be to help us to maintain and develop innovative systems to support our staff to work effectively in our services around the country.

We are looking for a well-organised and efficient Office Administrator to join our busy Hub, to assist in providing competent and well-ordered administrative services and to help with clerical and practical duties supporting the London Hub's many services and staff members.

We are currently looking for an enthusiastic and keen person to join our dynamic, ambitious team.

A key part of this role will be your ability to provide administrative support to the Area Manager, Operations Manager, Admin & Finance Manager and team colleagues ensuring a high level of confidentiality is maintained.

In order to be successful in this role, you must have:

-The ability to prioritise and manage own workload

-Clear & effective communication skills

-Knowledge of IT Systems

-Planning & time management skills

The Children's Society runs over 100 local services that help thousands of young people who desperately need our support, and we campaign to get laws and policies changed to make children's lives happier and safer.

Every day we're changing the lives of young people in this country for the better - and with your help, tomorrow we can be there for even more.

The Children's Society is committed to safeguarding and protecting the children and young people that we work with. As such, all posts are subject to a safer recruitment process, including the disclosure of criminal records and vetting checks. We ensure that we have a range of policies and procedures in place which promote safeguarding and safer working practices across our services.

Therefore, candidates applying for work in our CYP Directorate will be required to complete an “Employment history template” document prior to interview. The fully completed document should be loaded by the candidate at the point of uploading your CV.

The closing date for applications is 11pm on Sunday 16th of February 2020.

Interviews will be held on the week commencing Monday 2nd March 2020.

About HCF

Hertfordshire Community Foundation is the natural port of call for grant making and philanthropy in Hertfordshire and supports voluntary and community organisations across the county. HCF provides a professional service to support donors, whether individuals, businesses or other organisations to achieve their local charitable giving objectives. Since 1988 HCF has distributed in excess of £12m in grant aid and has supported over 1,500 charitable groups. Additionally HCF provides training and development support to the voluntary sector through HCF Training & Development.

The role

Reporting to the Foundation Director and working closely with the Finance Manager, this role is an exciting opportunity for an experienced, customer focussed, organised and efficient office manager and bookkeeper to join a team of individuals committed to tackling need and deprivation across Hertfordshire. The Office Manager will be responsible for the smooth day to day running of HCF including its facilities, supporting office tenants and providing HR support to the team. Additionally, the Office Manager will provide ad hoc bookkeeping support to HCF’s Finance Manager.

The Office Manager will draw on their broad skill set and experience to seek efficiencies and cost savings across all aspects of HCF’s operations.

Key responsibilities

Provide proactive office management and administrative support including:

• Managing the day-to-day activities of HCF’s offices and facilities management.
• Ensuring the office is secure and well-maintained and IT and communications needs are functioning smoothly: ordering / maintaining equipment and supplies.
• Overseeing office leases and contracts and making recommendations for cost-effective solutions and alternative provision as requested.
• Acting as the main point of contact and welcome at the office, dealing with incoming and outgoing post and couriers, answering phones and managing internal and external meetings and room bookings.
• Supporting the management of HCF’s database, including data inputting and creating and running reports from Salesforce to support marketing and other activities.
• Managing the HR and volunteer function of the Foundation and be responsible for all related personnel records and policies and procedures.
• Managing HCF’s phone and IT systems, supporting staff with routine IT queries and acting as the main contact with external IT support
• Writing quarterly property reports for Board of Trustee meetings
• Acting as the main point of contact with office tenants in relation to the day-to-day running of the office including health and safety, repairs and maintenance, fire equipment and procedures, safety and security, room bookings and cleaning
• Servicing the Board of Trustees and other Committee meetings. To collate and distribute papers, to attend and minute meetings
• Ensuring all HCF policies are up to date and regularly reviewed, including all aspects of Health and Safety.
• Managing the staff and volunteer handbook to reflect current legislation
• Supporting the distribution of mailings eg annual review and invitations
• Taking a lead in ensuring consistent use of HCF’s database system, SalesForce
• Co-ordinating HCF’s London Marathon team and acting as a key point of contact

Undertake bookkeeping tasks including:

• Logging incoming donations made by cash and cheque
• Managing petty cash, including reviewing and processing employee and volunteer expenses
• Deposit cheques into the bank
• Providing ad hoc support to HCF’s Finance Manager

Essential skills and attributes

• Numerate with a strong eye for detail and a minimum of 3 years office management experience (preferably in the charity sector).
• High level of computer literacy including Word, Excel and databases
• Great communication skills – in writing and in person.
• Experience of servicing committees, governance and minute taking
• Proactive and solution-oriented, highly organised and self-motivated.
• Enthusiastic, outgoing and friendly, able to work in a small team
• An ability to think creatively and to identify opportunities
• A good understanding of the voluntary sector
• Strong commitment to the values of the Community Foundation, including equality and diversity
• Flexible and able to cope well under pressure
• A good team player
• Willingness to undertake occasional evening/weekend duties and travel

Desirable skills

• Employment or volunteer work experience in the not-for-profit sector.
• Demonstrable commitment to HCF’s work
• A local knowledge of the voluntary and community sector
• Bookkeeping training

To apply

Please submit a copy of your CV and a covering letter outlining why you think you are suited to this position and what you can bring to this role to:

                               

Interview date: Friday 14 February 2020

TLG is a rapidly growing charity seeking an excellent administrator who can take a lead in providing support for our National Support team. This role will encompass the administrative leadership of key events, processes and project support in crucial areas across TLG.

Working alongside the Executive Assistant to the Chief Executive, you will have the chance to influence future development and coordination of TLG’s administrative function. Alongside this, there will be opportunities to grow into providing tailored PA support to directors across TLG.

This is a unique opportunity for a leader with a strong passion for administration and organisational skills. With high capacity, proactive instinct and excellent communication skills, the Office Manager will be able to lead up and across the organisation to ensure key outcomes and deadlines are achieved.

We are looking for candidates who are committed to personal growth and development, with a strong and vibrant Christian faith. The successful candidate will be required to undertake an enhanced DBS check.

The date of interviews is to be confirmed.

Start Date: Mid March 2020

Contract Type: One-year, fixed-term contract

Founded in 1903, Fauna & Flora International (FFI) is the world’s longest established international conservation organisation. Our vision is to create a sustainable future for the planet where biodiversity is conserved by the people living closest to it. We aim to do this through the conservation of threatened species and ecosystems worldwide, choosing solutions that are sustainable, based on sound science and take account of human needs. We have become a trusted entity in the world of conservation. Today FFI is active in over 40 countries.

FFI is seeking an experienced, enthusiastic and adaptable individual for the role of Office Manager on a one-year, fixed-term contract. As a member of the Operations Team you will ensure the smooth running of FFI’s Cambridge headquarters (accommodating circa 110 employees), including responsibility for facilities management, health and safety and delivery of the Reception function. You will also have some responsibilities for our smaller offices in London and Edinburgh (accommodating 6 and 2 employees respectively).

 FFI is based in the David Attenborough Building (DAB) on the New Museums Site, where the University of Cambridge and nine conservation organisations have collaborated to create the Cambridge Conservation Initiative (CCI) – the largest grouping of nature conservation organisations and university researchers in the world. You will therefore not only deal with a wide range of individuals, from FFI members to high-profile donors and your colleagues in the UK and across the globe, but also your counterparts in the other NGOs, central facilities staff at the DAB, contractors, suppliers and our University landlords.

As the first point of contact for FFI, you will be friendly and approachable, confident and articulate. You will have excellent organisational and administrative capabilities, a proactive and pre-emptive approach to your work and well-developed prioritisation and time-management skills. Whilst working with minimal supervision, you will look to avoid problems before they arise and to develop and improve office systems to add value.

You will have good relevant experience in an office/facilities management role, or experience where you can demonstrate relevant and transferable skills. Excellent Outlook skills, and strong Word and Excel skills are essential and previous use of Microsoft SharePoint is desirable. Knowledge and experience of health and safety in a UK office environment is a requirement of the role, whilst knowledge of, and an enthusiasm for, environmental and sustainability issues would also be particularly advantageous.

In return, the role offers the opportunity to work within an international, impactful and ground-breaking organisation, at the forefront of global conservation.  In addition, FFI offers a generous pension contribution, attractive annual leave allowance and life insurance.

Our offices are located in central Cambridge, just a few minutes’ walk from glorious historic buildings and museums, the picturesque River Cam, the central market and shopping centre, and a host of cafés and restaurants.

The closing date for applications is Sunday, 2 February 2020.

St James's is a busy Anglican church in central London with a broad range of activities including services, concerts, a daily market and a variety of ministries and projects.

Main responsibilities will be to provide administrative support across a wide range of areas e.g. social media, concerts and events, finance as well as general andministration that includes reception.

We are currently looking for someone with good communication skills and the ability to work with a wide range of people. At least one year's digital content creation and copy writing experience. Excellent attention to detail is an important aspect of the role.

The successful applicant will be open, energetic, willing to learn and in sympathy with the church's aims and ethos.

Closing date for appliations: midday on Monday 10th February 2020. Initial interviews: Monday 17th February 2020.

An exciting opportunity to join the team at Blackland Farm, one of Girlguiding’s national activity centres set in the beautiful Sussex countryside. The newly created role of Front Office Manager will be part of the centres leadership team, and will join us at an important time as we enter a new phase of strategic development and create our long term strategy. 

As Front Office Manager you will lead the front office team in coordinating the centres’ bookings to a high standard and ensuring a smooth and enjoyable customer experience. You will lead on the design and implementation of a fun and challenging events programme, predominantly aimed at Guiding members and volunteers, but also to the wide range of audiences we welcome each year. As part of the centres leadership team you will be driven to improve operations and events through the collection and analysis of customer feedback and in communicating improvements and opportunities to the wider team. The Front Office Manager will work collaboratively with our national Business Development Manager as well as the Centre Manager to develop existing and grow new business at the centre, in line with agreed objectives.

You will be an experienced professional in the hospitality or activity sectors with excellent verbal, written and communication skills in order to engage with our stakeholders. You will probably have experience of delivering events or programmed activity within set budgets whilst ensuring a high level of customer care is delivered at all times. A passion for leading, developing and motivating a team will be essential as will be a commitment to our ethos and values.

Girlguiding values the differences that a diverse workforce brings and is committed to inclusivity, and to employing and supporting a diverse workforce. Girlguiding is proud to be part of the Stonewall Diversity Champions programme, a member of the Business Disability Forum, and a member of Time to Change. While Girlguiding’s young members may be female only, our staff team is mixed gender. We welcome applicants from all backgrounds.

We're partnering with a prestigious city-based college to recruit for a maternity contract cover, Office Coordinator.
This contract will last between 10 and 13 months, starting end of Feb.
You'll be working closely with two Directors, although not in an official PA capacity.

Within this varied senior admin role, you'll need to be well organised and confident working closely with a range of senior stakeholders.

Duties include:

- Event management (sourcing venues, catering and speakers)
- Building relationships with key stakeholders
- Diary Management
- Organising Meetings
- First point contact for two Directors
- Database Admin (CRM / Salesforce)

If you have experience in the above areas we would like to hear from you asap.

(Interviews will take place Monday 17th Feb 2020)

Position Summary:

The CLWC Administrative Assistant works with the CLWC Executive Administrator under the direction of the Training and Church Ministry Director and handles duties relating to the Christian Life and Witness Course training programme.  This includes overseeing the Counsellor Application process in preparation for the Graham Tour in 2020.  The CLWC Administrative Assistant serves to provide administrative support; must be highly organised; with excellent communication skills and be a good team player. The ability to multi-task, while maintaining complex schedules and meeting deadlines is essential in this position. Other skills required for this role include, being resourceful, good problem-solving skills and the ability to implement administrative processes with a willingness to learn and carry out instructions and complete all tasks to a high standard. This is a part-time role covering 1 to 2 days per week with some flexibility.

Responsibilities and Duties:

• Demonstrates Christian values and behaviour that is reflective of the standards, policies and the Statement of Faith established for an employee of BGEA.
• Demonstrates a commitment to the values, vision and mission of the organisation.
• Communicates effectively with team members and when dealing with people externally.
• Plan and implement administrative processes as directed, for the training department.
• Maintains accuracy and follows procedures when performing functions.
• Maintains the protection and confidentiality of records database information.
• Manages workflow, ensuring that deadlines are met and work is completed correctly based on requirements and personal skills, and as assigned by the Executive Administrator in ONE OR MORE of the following areas:

• Manage administrative processes for the Training Programme
• Co-ordinate and assist training peers on the Training Programme
• Assist in organising training events for CLWC trainers including location, catering, travel arrangements, hotels, transportation, etc.
• Assist with CLWC registrations and course attendance.
•  Ensure that all administrative processes are in place for CLWC and that they are being followed – including (co-labour) and post event administrative tasks.
• Initiate and monitor communication related to CLWC with Christian churches, denominations, and leaders.
• Respond to enquiries and requests for information about the CLWC.
• Assist with opening marketing pathways to present the Training Programme through existing BGEA pathways and new pathways.
• Organise logistics for travel and meetings.
• Assist with general administrative tasks as needed.

Competencies required:

• Servant Leader: Upholds Christian values with the ability to lead by example and have a heart for service.
• Communication: Strong communications skills; ability to express oneself professionally, both written and verbally when interacting with people internally and externally.
• Teamwork: Ability to work well within a team and individually.
• Proactive: Proactive in implementing administrative processes and assess practices to improve efficiencies.
• Problem Solving: Ability to assess problems and seek to implement solutions.
• Flexibility: Ability to adapt quickly to fit with changing conditions, tasks, responsibilities, or people.
• Thorough: Have good attention to detail, with emphasis on communication, time management and accurate record-keeping.
• Multi-task: Ability to multi-task, be well-organized and work well under pressure.

Education and Experience:

• Diploma in related discipline or equivalent work experience.
• Good competence in speaking and writing English
• Experience in working with a variety of church denominations desirable, but not essential.
• Proficiency in MS Office suite, particularly Word but also basic abilities with Excel and limited PowerPoint competence.

This role is part time, 1-2 days per week

There is a requirement for the job holder to have a personal commitment to the Christian faith as functions within this role will require knowledge and personal experience of the Christian faith.

Title: Administrative Assistant/Driver

Location: Zimbabwe

Salary: Local Terms & Conditions apply

Contract: 2 year fixed term contract (with a view to extend this)

Sightsavers has an exciting opportunity for an experienced Administrative Assistant/Driver to provide support to our Zimbabwe country office.

The post holder will drive Sightsavers staff and visitors for project visits and will maintain the organisations vehicles, keep them clean, fuelled and report required repairs. The role also provides day-to-day administrative support including ensuring timely opening of the office and ensuring that all essential services (utilities, Internet, telephone), supplies, stationery and amenities are available to staff and visitors as needed, and facilitates meetings (adequate amenities and takes minutes when requested).

Other duties will involve logistical support during workshops and field visits, including supporting the development of interesting case stories, and to maintain good communication with guests and staff,

The ideal candidate will have a diploma (or equivalent) in Business Administration, Business Management or equivalent. Have a certificate in Transport logistics, previous working experience for a reputable organisation, preferably with an INGO. Knowledge of vehicle maintenance is an advantage but not essential. You must hold a valid can clean driving licence, be computer literate and be fluent in English.

This is not an exhaustive list of duties or required professional skills, please read the complete Job Description for further details

Closing date: 2nd February 2020

Interviews: Week commencing 10th February 2020

A busy and varied Administrative Assistant role working for a membership organisation based in London.

Client Details

A membership organisation based in London.

Description

The Administrative Assistant will be responsible for:

• Dealing with membership queries via email and over the phone
• Updating administrative processes
• Helping with managing diaries, arranging meetings and taking minutes
• Booking travel for team members

Profile

The Administrative Assistant will have:

• Administrative experience
• Great communication skills, both written and verbal
• Experience in a fast paced office environment
• Proficiency on Microsoft Office Suite
• Be highly organised with great attention to detail

Job Offer

A salary of £21000-22000, plus annual leave and pension.