Office Assistant Jobs
Are you a highly organised Senior Administrator with a real can-do attitude? Can you juggle competing priorities whilst maintaining a brilliant level of attention to detail?
We are looking for a Senior Administrator on a part time basis (2 - 3 days per week) to provide administrative support to the Chief Executive and PA to the Chief Executive through a variety of tasks.
About this role:
As Senior Administrator, you’ll provide general administrative support to the Chief Executive and PA to the Chief Executive, including:
- Managing and processing expense reports and reimbursement claims
- Making travel arrangements for the Chief Executive (and, where required, Trustees and other members of the Leadership Team), often at short notice
- Responding to letters and department queries quickly and accurately, always maintaining confidentiality.
- Monitoring the Chief Executive’s emails, deleting, responding, contacting the Chief Executive to discuss where necessary, in the absence of the PA
- Working with the internal comms team to arrange and deliver regular Manager Q&A sessions
About you:
To be successful in this role, you’ll have previous experience in a secretarial role in a busy office environment, with the ability to organise and prioritise your own workload effectively. You’ll have excellent listening skills with the ability to communicate both in writing and verbally at all levels, and you will have a positive attitude and the ability to adapt quickly to changing situations, always remaining calm under pressure.
About Dogs Trust:
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.
About the team:
The Administration department within Dogs Trust consists of the Chief Executive, PA to the Chief Executive, Senior Administrator and Team Assistant all based primarily at London head office.
This role will offer hybrid working, but there will be a requirement to attend the London office for meetings. This is a part time role and we are flexible about the work pattern, but you will need to be available to work Mondays to provide cover for the PA.
To apply for this position please click the APPLY NOW button. Our application process requires you complete an application form and a covering letter explaining your interest and suitability for the role. Please note that we may close this vacancy early if we receive enough suitable interest, so to avoid disappointment early application is encouraged.
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a ...
Read moreThe client requests no contact from agencies or media sales.
Overview
Lambeth Palace is a unique building of significant historical and global provenance. It is, first and foremost, the home of the Archbishop of Canterbury and his family, as well as home to a wider, diverse and thriving residential community. It is also an office and the epicentre of the Archbishop of Canterbury’s to the Church of England and the global Anglican Communion. It is a Grade I listed building comprising various listed buildings dating from the 12th to the 20th centuries, set within 10 acres of beautiful landscaped gardens. Fundamentally, the Palace seeks to be a place of contribution to the life of a 21st century church.
In support of the Archbishop’s ministry, the office at Lambeth Palace is made up of several interconnected teams, including Anglican Communion, Chaplaincy, Communications, Correspondence, Ecumenical, Evangelism & Witness, Events, Inter-Religious Affairs, Social and Public Affairs and Reconciliation – each providing pivotal, interdependent and essential support to the Archbishop to enable the effective delivery of the ministry to which he has been called by God.
Lambeth Palace is an exciting and vibrant ‘community of communities’. Working here provides an excellent opportunity to contribute to the ministry of an internationally significant religious leader in a friendly, busy, fast-paced and dynamic office. The team at Lambeth Palace works collaboratively with colleagues throughout the National Church Institutions (NCIs) and beyond and supports each other at busy periods, with flexibility and good humour.
Post Introduction
Located within the central team working closely with the Archbishop on a day-to-day basis, this role involves communicating with everyone in the Archbishop’s office and many people outside, supporting the Archbishop’s Diary Manager in all aspects of her role.
As Assistant Diary Manager, you will provide high quality support to the Archbishop’s Diary Manager, to assist them in their role in managing the Archbishop’s day to day and future diary, liaising with colleagues when necessary, and providing wider team support as required.
The working arrangements for this post are 35 hours per week with the occasional requirement to work unsocial hours.
The closing date for applications is 4 April 2024 (midnight).
Interviews will take place on 24April 2024.
The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups.
We offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.
With its 12,000 parishes and 16,000 buildings the Church of England is a Christian presence in every community and plays a vital role in the life ... Read more
The client requests no contact from agencies or media sales.
We currently have an exciting opportunity for an enthusiastic individual to join our team as a Neutering Finance Assistant. You will join us working 35 hours per week, on a 6 month fixed-term contract. You will be based at our National Cat Centre in Chelwood Gate, East Sussex with the opportunity to work from home a few days a week. In return you will receive a salary of up to £23,130.12 per annum plus excellent benefits.
This is a hybrid role and you will be required to attend the office 1-2 days a week, with the rest of the week spent working from home (or in the office if you prefer). Please ensure you are of a suitable commuting distance.
Since 1927, Cats Protection has helped thousands of cats each year, across the UK. As a community of volunteers, employees, supporters and partners, we’ve improved the lives of millions of cats and transformed the way millions of people see and care for cats.
One of the Charity's main objectives is to support neutering. In 2020 we helped 109,000 cats with vouchers for neutering. The neutering finance team record accurate information through our neutering schemes that supports the wider Cats Protection aims and objectives. They develop good working relationships with Veterinary practices and payments are made on a timely basis. They are a team of six, working closely together to help and support each other and the wider Finance department.
Responsibilities of our Neutering Finance Assistant:
As a Neutering Finance Assistant, you will work accurately and diligently processing neutering vouchers and related invoices on a daily basis, checking data entered and responding to vets in relation to query files. Accuracy and attention to detail are essential for this role. You will assist in the checking of neutering statements, ensuring payments have been processed and vet payment details are up to date. You will handle appropriately all telephone, email and written enquiries regarding Neutering Vouchers from other departments, vets and branches, interrogating the system to answer queries and producing reports for vets. Developing knowledge on voucher campaigns, cat neutering and the aims and objectives of Cats Protection to support vets and branches.
What we’re looking for in our Neutering Finance Assistant:
- Strong knowledge and experience of working within an office environment – ideally within a finance team
- Ability to process data accurately and quickly – a keen eye for detail is a must
- Experience of using Microsoft Excel & Outlook to an intermediate level, this is essential as the role is heavily data entry based
- Experience of working in an accounts receivable or accounts payable department – desirable
- Experience of using accounting software/systems or a similar type of database desirable but not essential
- Experience of developing good customer service
What we can offer you:
- salary of up to £23,130.12 per annum plus excellent benefits
- generous annual leave entitlement
- life assurance scheme
- range of health benefits including private healthcare
- Employee Assistance Programme
- and more
Through our values and behaviours we help people see the world through cats’ eyes. Together we can make a difference.
Unfortunately, we cannot accept applications or CVs that are emailed to us directly.
Closing date: 1st April 2024
Virtual interview date: TBC
Applications may close before the deadline, so please apply early to avoid disappointment. Please note, applications received after the closing date may not be responded to.
Please email if you require any adjustments to be made for you to complete your application or to participate in the recruitment journey.
Choose a career with us and you'll be helping us to achieve our vision of a world where every cat is treated with kindness and an understan...
Read more
We currently have an exciting opportunity for an experienced individual to join our team as a Finance Assistant. You will join us working 35 hours per week, on permanent basis. In return you will receive a salary of up to £25,765.62 per annum plus excellent benefits.
This role is on a hybrid basis with the requirement to travel into the office approx. 2 days a week, initially this will be daily until training is complete. The office is based at Cats Protection's National Cat Centre, Chelwood Gate, on the edge of Ashdown Forest. This is a remote location and public transport is limited. You must live within regular commuting distance, please bear this in mind when applying.
Since 1927, Cats Protection has helped thousands of cats each year, across the UK. As a community of volunteers, employees, supporters and partners, we’ve improved the lives of millions of cats and transformed the way millions of people see and care for cats.
The Finance Directorate has a highly skilled team of employees who cover financial accounting and transaction processing, management accounting and reporting and payroll. The Charity has an annual revenue budget of £75m and operates a trading subsidiary with income in excess of £2.0m per annum. The team processes around 5,000 supplier payments and 150,000 neutering vouchers per year. In addition, they run a payroll for over 1,000 staff and support over 220 branches and their volunteer treasurers, as well as providing financial advice and support to the 36 centres and a chain of over 100 shops.
Responsibilities of our Finance Assistant:
As our Finance Assistant you will provide processing and administrative support for the financial accounting activities of the charity. You will also provide a high-quality service and be responsible for ledgers they control. The role will focus on a core area, either purchase ledger, banking or CPL Enterprises, but will be able to interchange with tasks in other areas. Duties will include processing PO’s and requests for payment, undertaking BACs and cheque payment runs, reconciling supplier statements and resolving discrepancies, daily banking activities and other general administrative tasks.
What we’re looking for in our Finance Assistant:
- It is essential that you have experience working within a finance team, ideally either accounts receivable or accounts payable departments
- Experience of working within an office environment
- Experience of using accounting software or a similar type of database
- A Level or equivalent in any subject
- Ability to process data accurately and quickly
- Experience of using Microsoft Excel to an intermediate level
- A willingness to provide a quality service to customers with experience of working in a customer orientated role
What we can offer you:
- salary of up to £25,765.62 per annum plus excellent benefits
- generous annual leave entitlement
- life assurance scheme
- range of health benefits including private healthcare
- Employee Assistance Programme
- and more
Through our values and behaviours we help people see the world through cats’ eyes. Together we can make a difference.
Unfortunately, we cannot accept applications or CVs that are emailed to us directly.
Closing date: 27th March 2024
Virtual interview date: W/C 1st April 2024
Applications may close before the deadline, so please apply early to avoid disappointment. Please note, applications received after the closing date may not be responded to.
Please email if you require any adjustments to be made for you to complete your application or to participate in the recruitment journey.
Choose a career with us and you'll be helping us to achieve our vision of a world where every cat is treated with kindness and an understan...
Read moreWe are looking for an Assistant Community Manager to join our Community of people recovering from, or experiencing homelessness, The team is small, but very supportive and committed to the residents, ex residents and guests that the community serves. This is an active role for a hands-on person who believes in the potential for community to affect personal change. This is a full time permanent role, mainly based in Kentish Town.
We support our residents through a therapeutic community structure. We aim to offer an accepting framework in which human relationships can be nourished. We work from a main residential house and provide outreach services to those still left on the streets. We are looking for a person to work in the residential house and also have a regular presence on street outreach.
While and interest and feeling for homelessness issues is vital to the work, other experience of social care settings, therapeutic models and communities are also valuable.
The ideal candidate will need to bring diplomacy, humour, willingness and a commitment to the ethos of acceptance and love.
A driving licence isn't absolutely necessary, but would be an advantage. If you have a UK driving licence and are willing to drive in central London, please state this on your cover letter.
The client requests no contact from agencies or media sales.
Based at St Martins House in central Leicester, this is a role which would suit somebody seeking to develop their skills in administration and office management. There is a mixture of self-managed work and routine office tasks in a busy office at the heart of a dynamic Diocese.
Organized, Capable, Forward-Thinking
Does this describe you?
Then you could be part of the Church of England in Leicester and Leicestershire as the Executive Assistant to the Archdeacons.
We’re looking for somebody who can run the office, update our processes, maximise the use of technology and support the Archdeacons and Assistant Archdeacons. You will need to be able to work on your own initiative, managing demanding diaries, administering processes for clergy recruitment, and liaising with local churches on a range of issues.
We encourage applications from UKME/GMH candidates, who are currently under-represented in the organization.
Interview date:Thursday 11th April 2024
Application via Pathways website
The client requests no contact from agencies or media sales.
Camberwell After School Project is looking for a proactive administrative assistant who can manage a busy and varied workload. The organisation is an award winning children's charity that provides a nuturing and high standard of childcare to children within the local area.
The successful applicant will be responsible for carrying out day-to-day administrative tasks, such as responding to emails, filing, answering phone calls, scheduling meetings, as well as providing executive administrative assistance to the CEO of CASP. This position requires the ability to be highly organised and manage a varied workload, excellent time management and strong communication skills. Please see the job description for further information.
The Camberwell After School Project (CASP) was founded in 1985 as a charity and a company limited by guarantee. Our objectives are to adva...
Read moreThe client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Brain Tumour Research is looking for an Office Administrator to help deliver a superior supporter journey, managing volunteers and fulfilment of fundraiser and supporter materials. To manage merchandise and stock to ensure timely and accurate recording of stock movements and sales. To answer the main telephone line in a sensitive and professional manner.
Position: Office Administrator
Location: Head Office, Milton Keynes
Salary: Circa £25,000 per annum
Hours: Full time, 35 hours pw
Benefits: Holiday entitlement, 25 days per annum, excluding UK Public Holidays, access to an Employee Assistance Programme and option to join our healthcare scheme, death in service policy, electric car and bike salary sacrifice scheme.
About the Role
This is a fantastic opportunity for an individual who wants to make a difference in one of the most innovative and exciting medical research fundraising charities in the UK.
As an Office Administrator, you will be a key part of the fulfilment process, using Shopify, aiding our fundraisers and supporters to achieve maximum income generation, answering calls and emails from our supporters and fundraisers, with a focus on the supporter journey by being sensitive and empathetic, while raising awareness.
About You
If you would like to join an exciting, innovative, and ambitious charity, with a passion for finding a cure for brain tumours, then we would love to hear from you.
Do you have:
- Experience of working with members of the public and/or volunteers
- Experience working with Microsoft Office and a CRM database
- Ability to converse authentically and empathetically with members of the public who may going through or have just gone through a difficult experience
- Experience working in a stock room desirable but not essential
About Brain Tumour Research
Brain Tumour Research is an exciting, innovative and ambitious charity. We are passionate about finding a cure for brain tumours through the establishment of dedicated Brain Tumour Research Centres of Excellence around the UK.
We are invested in our employees and are proud to be accredited by Investors in People.
Closing Date: 10th March 2024
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
Candidates may also have experience in, or be looking for a career in: Administration, Charity Administrator, Fundraising Administrator, Charity Assistant, Office Administrator, Administration Assistant, Office Junior, Stock Assistant
No agencies please.
We currently have an opportunity for a personal assistant (PA) or administrator to join our Global Programmes team and provide comprehensive and proactive support to the Director of Global Programmes. This will include providing high level and effective PA and administrative support (diary management, correspondence, printing and distribution of documents, room bookings, catering, minuting meetings etc.) on a day-to-day basis. You will be responsible for providing a range of administrative support to the Heads of Academy and Grants & Programmes and provide general support and co-ordination across the wider Global Programmes team.
Our Global Programmes Department
The Global Programmes Department advances Battersea’s ambitious plans to play a global role in achieving a positive impact on thousands of dogs and cats. This Department comprises two teams: Academy, which supports the professional development of staff and volunteers in rescues and rehoming organisations and Grants & Programmes, which provides strategic funding and support to organisations and researchers within the animal welfare sector. Through their collective efforts, both teams seek to advance change, by empowering local partners, so that more cats and dogs have a better future. Distinct in their functions, the teams work closely together on developing and delivering programmes with partners in the UK and focus countries around the world.
About us
At Battersea, we aim to never turn away a dog or cat in need of help. We give each one lots of love and expert care and get to know their characters and quirks so we can find them a new home that’s just right for them.
All the knowledge we gather in our centres helps us to improve the lives of the animals we’ll never meet, through our work with other rescue organisations and charities. We also help people make informed choices when getting a pet, we provide training and welfare advice, and we campaign for changes in the law when we see that dogs and cats or their owners deserve better.
Join us and help us be here for every dog and cat, wherever they are, for as long as they need us.
What we can offer you
We offer our employees a wide range of benefits to reward them for the value that they bring to Battersea, to support them in their work, to help improve their health and wellbeing, and maintain a healthy work-life balance. These include:
- 28 days of annual leave (plus 8 days paid public holidays) per year
- Generous pension contributions – up to 10% employer contribution
- Free healthcare cash plan, where you can claim for a range of treatment including dental, optical, physiotherapy, chiropody and acupuncture every year
- Annual interest-free season ticket loans
- Discounted gym memberships and cycle to work schemes
- Life insurance
- Support for your professional and career development, including access to digital and in-person training programmes, leadership and management training, mentoring and much more.
Hybrid working policy
We operate a hybrid working model, with our office-based staff splitting their time between site based and home working. We believe this enables our office-based staff to maintain the benefits of home working, while allowing for collaboration and interaction with our animal-facing staff and maintaining a connection to our cause. As such, you’ll be expected to work in our Battersea office for at least 50% of your working week.
Diversity & Inclusion at Battersea
At Battersea, we are committed to developing and supporting a diverse workforce and inclusive culture in all aspects of our organisation. We aim to ensure that this pledge, reinforced by our values, is embedded in our day-to-day working practices and our work together.
By hearing from and valuing different experiences, perspectives and contributions, we know we can provide the best expert care for every dog and cat who needs us. We welcome and encourage applications from people of all backgrounds, particularly those from diverse ethnic communities and people with disabilities, who we know are currently underrepresented in our workforce.
As a Disability Confident Committed Employer we will ask about any adjustments you may need at application and/or interview stage, and if you are offered a role with us, we’ll talk to you about any workplace adjustments you may need to help you perform at your best.
Closing date: 26th March 2024
Interview date(s): 11th April 2024
For full details and to apply for this opportunity, please click apply and download our recruitment pack. All applications must be submitted before the closing date advertised; we reserve the right to close the vacancy early if a high volume of applications is received.
The client requests no contact from agencies or media sales.
Your new company
We are a charity that assists adults with spinal cord injuries and mobility impairments.
We are looking for an experienced and versatile Office Manager and Coordinator to oversee the smooth running of our charity organisation. You will be responsible for managing the office operations, ensuring the health and safety of the premises, and coordinating with external vendors and contractors.
What you\'ll need to succeed
- Proven experience as an Office Manager/Coordinator, or similar role.
- Proficient in MS Office and Google Suite.
- Excellent verbal and written communication skills.
- Strong organisational and time management skills.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Flexibility and adaptability to changing needs and demands.
- Knowledge of the charity sector and its regulations.
- A degree in Business Administration, Management, or related field is desirable.
Your new role
- Manage the office budget and expenses, and prepare financial reports and forecasts.
- Supervise and support the administrative staff, and delegate tasks as needed.
- Maintain and update the office policies and procedures, and ensure compliance with legal and regulatory requirements.
- Arrange and facilitate staff meetings, trainings, and events, and take minutes and action points.
- Manage the office supplies and equipment, and liaise with suppliers and service providers.
- Ensure the maintenance and security of the office facilities, and coordinate repairs and renovations.
- Monitor the performance and quality of the office services and systems, and implement improvements as needed.
- Handle confidential and sensitive information with discretion.
- Perform any other duties as assigned by the senior management.
What you need to do now
If you\'re interested in this role, click \'apply now\' to forward an up-to-date copy of your CV, or send directly
If this job isn\'t quite right for you, but you are looking for a new position as a Personal, Executive or Team Assistant within the Charity sector, please contact Lorena De Freitas for a confidential discussion on your career.
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Whether you are looking for the right person or the right job, talk to a Hays expert first. Working with Hays gives you the reach and resources...
Read morePosition type:Fixed Term for 18 months. Full time. Flexible working will be considered.
Responsible to: Head of HR
Direct reports: None
Location: ShelterBox HQ, Truro
Please note - This role is to be based in Truro and will require presence in the office at least twice a week.
Role purpose:
The role of the People Assistant will be to provide administrative support to the People Team. You will contribute to the efficient running of the department and assist in the delivery of a supportive, employee-oriented organisational culture that emphasises quality, continuous improvement, and high performance.
This is a busy generalist HR role and will give you a broad experience to many different elements of HR practice including recruitment, onboarding and induction, metrics and analytics, EDI, safeguarding, and wellbeing, within the humanitarian sector.
Who are we looking for?
We are seeking a motivated and enthusiastic individual who is looking to start or develop their HR career. You will be a people person, committed to delivering excellent customer service who is able to work and communicate well with different individuals and teams, both internal and external to ShelterBox.
As the first point of contact for the HR Team the ability to manage different tasks and priorities simultaneously and have excellent attention to detail will be key.
This role will help generate and collate monthly and quarterly people metrics so excellent IT skills (particularly Microsoft Office and database reporting) are essential. As a member of the HR Team, you will be handling a wide range of data, including sensitive and personal information, as such you will work with discretion and adhere to confidentiality.
Achievement of, or study toward, your CIPD Level 3 is preferable but is not essential. Knowledge of basic employment law and HR practices would be advantageous for the role.
Main role and responsibilities
This role will primarily provide administrative support for the day-to-day running of the HR Team as well as supporting ongoing strategic work projects of the People Team. This role will also help support the diary management for the Director of People.
Duties will include but not be limited to:
- Administration of all recruitment campaigns including advertising, arranging interviews and candidate management.
- Administer all HR-related documentation in a timely manner. Documents will relate to starters, leavers, Maternity/Paternity, probation completions, etc.
- Generate and report on monthly and quarterly people metrics.
- Management of the HR inbox and timely response to queries.
- Assist with HR project and strategy work
- Information management of the HRIS ensuring electronic records are accurately maintained and updated in accordance with GDPR legislation including personal details, absence management and employment records.
- Monthly employee file auditing, ensuring records are accurately maintained including return to work, probation, and appraisal completions.
- Support internal communications including organisational updates, wellbeing, and staff newsletters.
- Diary management support for the Director of People
- Note-taking and meeting preparation
- Support office events and initiatives in person and online
- Assist with background checks – including references and DBS checks.
- Administration of H&S requirements (including DSE Assessments).
Other responsibilities
- Any other duties as required which are deemed appropriate to the level and grade of the post.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are looking for a dynamic person who is: values led, committed and compassionate, enjoys working in a busy environment; can bring inspiration, motivation and organisational development and wants to make a positive difference to people’s lives.
The successful candidate will have proven experience as a PA or similar role; will have exceptional organisational and multi tasking abilities; strong communication and interpersonal skills; be discrete and confidential in handling sensitive information; will have the ability to work in a busy environment and to manage conflicting priorities and be proficient in Microsoft Office Suit.
Following the retirement of the existing post holder, this is a fantastic opportunity for a dynamic individual to work at a high level across the executive team whilst managing the day to day running of the office which is the cog at the centre of the wheel.
In this key role you will provide PA support to the Director of the Charity and secretarial support to the Head of Finance and Resources and the Board of Trustees. Please see the Recruitment Brochure which includes our Job Description and Person Specification for further details. If you are as excited by the prospect as we are, please download our application form or for further information please download the recruitment brochure. We look forward to receiving your application.
What We Can Offer You:
- Competitive salary
- Car allowance
- 31 days annual holiday plus bank holidays (full time equivalent)
- Additional 3 days annual leave after 5 years of service
- Comprehensive Induction Programme with ongoing learning and development
- Career progression opportunities
- Regular supervision
- Regular performance and development meetings to support your ongoing development
- Investors in People and Mindful Employer
- Group Personal Pension Scheme
- Healthcare Cash Plan
- Life Insurance Cover
- Sickness Pay
- Cycle to Work Scheme
- Employee Referral Bonus Scheme
Catholic Care is an Equal Opportunities employer. We provide services to people of all faiths and none and also employ people of all faiths and none.
Our charity was founded in 1863, towards the end of the industrial revolution and in the aftermath of a period of unprecedented growth in Leeds...
Read moreActively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Office and Governance Co-ordinator
Location: London Southwark
Contract: Permanent, subject to funding
Hours: 32 hours per week worked over 4 days
Starting salary: £27,445
We have an exciting opportunity for a motivated and experienced individual to join our dedicated support team. As Safer London enters a dynamic new stage of development, we are looking for someone to ensure our office runs smoothly and to support our Board of Trustees as they oversee our work helping to improve the lives of young Londoners.
Are you familiar with the environment in which youth charities operate? Are you committed to social justice, equity, and inclusion? Are you motivated to provide an agile, responsive support service across the office and governance functions of the organisation? If yes, then you could be who we are looking for.
Who we are:
Safer London is a charity working with young Londoners and families who are affected by violence and exploitation. We believe that when a child or young person comes to us they are just that – a child or a young person: we don’t define them by the issue that has brought them to us. By working alongside young Londoners, their families, and peers in the places where they spend their time, we can create a safer London not just for them but for everyone.
About the role:
As the Office and Governance Co-ordinator, you will be responsible for:
- Ensuring the smooth running of our office in Southwark, SE London, including opening the office up in the morning, maintaining stationery supplies and keeping up to date records of all of our devices and to whom these have been issued.
- Booking meeting rooms for a range of meetings and checking bookings against invoices.
- Booking cabs and couriers and checking bookings against invoices.
- Preparing Board meetings, including booking meeting rooms as needed and organising refreshments, drafting the agendas, collating meeting papers and producing accurate minutes of the meetings.
Please see attached Job Pack for further details.
What we offer:
Safer London continually reviews its pay and offers a competitive benefits package to all employees, including the following benefits:
- 4-day/32-hour work week from April 1st, 2024, with no impact on pay. This means that you will have a regular day off in the week with no impact on your pay
- Flexible Working: our Flexible Working Policy allows requests to work flexibly from the start of your employment
- New modern offices with a range of facilities to support tenants’ well-being
- A contributory Pension Scheme
- Enhanced family leave
- Interest-free Season Ticket Loans
- Cycle to Work Scheme
- Free access to a confidential 24/7 helpline service with a specialist range of support and information
- Death in Service Benefit
- Opportunities to develop and progress your career, including an extensive programme of learning courses
- Initial Annual Leave allowance of 28 days’ holiday, rising to 30 days after 3 years and 33 days after 5 years, plus bank holidays and other statutory holidays; part time employees receive a pro-rata entitlement. [NB: From April 1st the annual leave benefit will be pro rata in line with a 32-hour working week].
Additional Information:
Safer London is committed to safeguarding and promoting the welfare of children and young people, and we expect anyone who works and volunteers with us to share this commitment. As part of this commitment, we will request a DBS (Disclosure & Barring Service) check, as well as references covering the last five years, for the successful candidates.
We encourage people from all sections of our community to apply for jobs with us. We particularly welcome disabled, male and LGBTQIA+ applicants because these communities are currently under-represented in our workforce. We know that in order to make London a safer place for the young people that live here we need a diverse range of perspectives, experience, and knowledge.
Sound good? Here’s how to apply:
To apply for this role, complete the online Webrecruit application form which can also be accessed via the Safer London website or for further information about this role and working for Safer London, please refer to the Job Pack.
Please make sure you find the Job Description on the left-hand side of the Webrecruit page after you click ‘Apply Now’ or find it on Safer London’s Website.
As an agile working organisation, shortlisting will take place on a rolling basis and the closing date is subject to change at any time. Interviews will take place in person in our Southwark Office on Friday 15th March.
As part of the online application, you will be required to confirm you have read our Privacy and Cookie Policy and Safeguarding and Child Protection Policy.
Should you need any adjustments to the recruitment process, at either application or interview, or experience any technical issues when trying to access and/or complete the online application form, please find our contact information in the Job Pack.
We look forward to hearing from you.
Please note that we don’t accept CVs.
Safer London is not a sponsoring organisation for foreign nationals and you must be able to show proof that you have permission to live and work in the UK in order to be considered for this role.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
As Administrative Assistant of LUPUS UK, you will be assisting the Office Manager with the day-to-day management and smooth running of the National Office, including maintaining and ordering supplies and stock, making travel and accommodation arrangements, banking and database logging.
In addition, you will support your colleagues across the organisation including assisting with the moderation of the LUPUS UK online forum – HealthUnlocked; helping with simple editing tasks on the newsletter and LUPUS UK website, moderating our social media content, working on the telephone helpline and supporting fundraising/awareness raising events.
We are seeking a candidate who can work a 21-hour week spread over 3 or more days. We are a flexible employer, supporting hybrid working arrangements for many of our staff. Ideally, the candidate will be able to work predominantly from the office with an option to work from home occasionally. This role does require some occasional evening and weekend work with a generous overtime policy.
About LUPUS UK
LUPUS UK is the only registered national charity supporting people affected by the autoimmune disease lupus and assisting those approaching a diagnosis. Many people know little about lupus but we are providing information, campaigning for greater awareness and understanding, investing in ground-breaking research and funding Specialist Lupus Nurses in hospitals across the UK. Our vision is for a world where people with lupus can live full and active lives.
“I learned almost everything I know about lupus from LUPUS UK and that knowledge gave me the confidence to get control back in my life and do almost everything I used to be able to do including running. It also helped my husband, family and employer to know what lupus is and how we can make life work together.”
What we are looking for
- Someone with a positive can-do attitude and willingness to help, when necessary, with tasks outside of normal duties.
- Experience of working within a team, whether in a professional or personal capacity.
- Excellent written and verbal communication skills, with the ability to communicate effectively in a range of media.
- Well organised with good attention to detail.
- Pro-active approach to problem solving.
- Strong working knowledge of Microsoft Office applications including Word, Outlook, Powerpoint and Excel.
- Experience of using and maintaining databases
Benefits of working with us
- A comprehensive, tailored induction to your new role.
- As part of a small, flexible team, you will be able to develop and expand this role.
- Flexible working arrangements are possible, with some team members splitting time between the office and home working.
- Death-in-service cover (4x annual salary) after six months of employment completed.
- Learning and development opportunities to maximise your potential.
- Ownership of projects with visible personal impact.
- Working with a range of people from charity staff, volunteers, beneficiaries and funders.
The closing date for applications is 24th March 2024 but we will begin actively interviewing candidates prior to the closing date. Interviews will take place at our Romford office or via Zoom (where necessary).
We are looking forward to hearing from all interested candidates. To be considered for the position we strongly recommend submitting a short covering letter along with your CV, outlining why you are right for the role.
LUPUS UK is the national registered charity for people affected by the autoimmune disease lupus. The charity provides high quality information ...
Read moreThe client requests no contact from agencies or media sales.
We are a multi-award winning, creative and innovative organisation and the Database Assistant (12-month maternity cover) is a role at War Child UK, sitting within the data team and delivering on a range of database tasks and processes utilising our Salesforce database to do so. We’re looking for someone who has a good working knowledge of database systems and who understands their importance to organisations like War Child, as well as someone who is naturally process driven and has a great eye for detail. The postholder will be responsible for specific monthly processes such as Organisation income reconciliation and ongoing data uploads and cleansing for the fundraising teams. You will also become a champion for Salesforce and understand the importance of CRM to help War Child achieve our goals, and provide better service to our donors, supporters and participants.
Your Role
War Child UK uses Salesforce to manage relationships with our donors, supporters and stakeholders including recording all donations made to the organisation. War Child’s Database Assistant (12-month maternity cover) will be responsible for the monthly delivery of the income & data reconciliation processes for the Fundraising Teams, which includes liaising with a wide range of external agencies and the website to successfully download and query files, updating and creating new supporter records on the database, processing cheques and payment requests, and working closely with the finance team to ensure all anticipated and banked income tallies correctly. . The post holder will also work closely with colleagues in the Data Team to support and maintain regular database processes, data cleansing and other database-related functions which happen on a monthly or quarterly basis. This may include responding to and being responsible for Support Ticket queries in relation to income, data, and/or the database generally, and working with external database agencies such as our web platform partners and Salesforce. Aside from these core duties, from time to time you may also carry out general administrative tasks on behalf of the Supporter Engagement team. This may include supporting the Supporter Care Assistant during busy periods with customer care via email and telephone and record updates, processing invoices and maintaining and updating team rotas and trackers.
Your Responsibilities
- Delivering the monthly data-reconciliation and income-reconciliation processes, which include downloading and uploading data files.
- Supporting the fundraising teams with their monthly income recording and reconciliation
- Liaising with external agencies & the finance team.
- Checking for and correcting inaccuracies and updating supporter records.
- Run reports for the and Fundraising and Finance Teams.
- Maintain and carry out regular database processes including data cleansing.
- Support the Database Coordinator and the Senior Data Manager to encourage best-practice use of the database across the organisation, including assisting with onboarding and new user trainings and being on-hand for day-to-day technical support when the Database Coordinator is unavailable.
- Working with external partner (i.e. telemarketing agencies) to ensure the successful and smooth transition of data onto the database.
- Spotting and reporting database glitches and problems.
- Support with ticketing system as a second point of contact in the data team.
- Contribute to creating a culture committed to the safeguarding of children and adults and compliant to WCUK’s Child Safeguarding and Adults at Risk Policies.
You Are
- Someone who has experience of using a Salesforce database, to carry out day-to-day tasks and who understands their importance for organisations such as War Child. Charity / NGO experience would be an advantage.
- Someone with excellent attention to detail, and good numeracy skills.
- A great communicator who can manage a variety of stakeholder requirements and resolve requests in a timely and accurate manner.
- Able to organise your time and own workload effectively and able to work to deadlines in a busy environment.
- Able to learn new processes and systems swiftly and diligently.
- Able to work under own initiative, take instructions from others and work well as part of a team.
- Experienced in carrying out administration tasks and processes in an office setting, with good knowledge of Microsoft Office, especially Excel.
- Keen to learn more about the inner workings of database management.
At War Child we are driven by a single goal – ensuring a safe future for every child affected by war. We work in some of the hardest to r...
Read moreThe client requests no contact from agencies or media sales.