Operation administrator jobs in west wickham, greater london

Job Title: Dynamics Developer

Reporting To:                 Senior Systems Administrator

Salary Range:              £38,000 - £40,000 (Dependent on experience)

Contract Type:              Permanent

Location: Hybrid - (across Felix’s sites in London (Deptford, Enfield, Poplar, Park Royal/Acton, Western International Market, Greenford, Canary Wharf).

Hours/Days per week: 37.5 hours per week, 9am – 5.30pm, Monday to Friday.

Requirements: he Felix Project can only employ applicants who currently have the right to work in the UK. 

About The Felix Project

The Felix Project is London’s largest food redistribution charity. Our vision is a London where good food is never wasted, and no one goes hungry. We aim to reduce the negative impact food waste has on the environment by working with the food industry to rescue high quality surplus produce, that would otherwise have gone to waste. This food is sorted at one of our four depots or turned into meals in Felix’s Kitchen. It is then distributed to over 1,200 community organisations, such as food banks, homeless shelters and primary schools, all of whom are working within communities across London to feed people experiencing hunger.

Our Values

Our values set the tone for our organisational culture and reflects how we do everything at The Felix Project including our recruitment & Selection process.

WE SOLVE IT DIFFERENTLY - We succeed by thinking outside the box, being solutions driven and trying new things.

WE MAKE IT HAPPEN - We set the standard in what we do, with the commitment to getting things done.

WE DO IT TOGETHER - We pull together as one, recognising the power of diverse experiences, skills and perspectives.

WE DO IT WITH HEART -We are driven by our care for each other, the environment and the communities we serve.

Purpose of the Job 

We are looking for a Dynamics Developer to play a key role in the Felix IT Team to support our continued support and development of bespoke applications built on the Microsoft Dynamics technology stack.

This role will report into the Senior System Administrator who is responsible for our Microsoft Dynamics environment.

Duties and Responsibilities

At The Felix Project, we are embarking on a journey to apply technology and IT systems to streamline the business and become more efficient. Our core applications are all based on the Microsoft suite – Dynamics, M365, Power BI, Fabric, Real Time Marketing and SharePoint. We also use the Microsoft Security and Compliance systems. We do also have a number of 3rd party external systems where we pull data from for analysis.

Currently we have the following solutions built in MS Dynamics, a journey which we started 3 years ago.

· Route Me (Bespoke route planning application)

· Fund Raising

· Volunteer Management System (based on the MS Not For Profit stack)

· Community Portal (Internal bespoke application that manages our Charitable Organisations we support)

· Supply Team

· Felix Connect (Bespoke application to manage Ad Hoc food offers)

· Real Time Marketing

Your normal duties and responsibilities will be set out in your job description. However, the charity may require you to perform other duties from time to time. 

Person Specification 

We are looking for a Dynamics Developer with experience helping to continue our migration of legacy applications and spreadsheets into D365. We have a limited external support contract from a near shore support centre in Bratislava and an offshore support development team in India (limited days per month), so this role will also focus on supporting current and new Dynamics applications.

The role will also require the person to support and engage with the business to gather clear requirements and log them in DevOps once they have been prioritised.

As we grow, it is paramount we develop all areas of the charity to have maximum impact through innovation, creativity, agility and an entrepreneurial approach. During our continued migration to D365, we expect the successful applicant to be able to review business processes and make suggestions and improvements from the As Is process to the To Be process prior to modelling with technology.

The successful candidate will also have a comprehensive understanding of the DataVerse, and the structures of tables and rows used in Dynamics as this will be the lead system for our business reporting and intelligence via Fabric and PowerBi during 2025. 

Essential Criteria

·Act as primary support for Felix’s MS Dynamics solutions

·1st line Helpdesk; Responsible for triaging and resolving tickets both internally and externally with our support centre

·Troubleshooting system performance issues and minor bug fixing

·Liaise with Senior System Administrator and IT Change Management to ensure tickets are prioritised and dealt with in a timely fashion within SLA timeframes

·Test the resolution of Bugs in the development environments before being deployed to production

·Test new features in the development environments before being deployed to production

·Support the Senior System Administrator in deploying Felix solutions to the live environment

·Manage and maintain user permissions, security roles and security teams

·Ensure that data in Dynamics is accurate and protected against unauthorised access

·Partner with team members in Felix IT across the organisation to train new users and support existing users with system usage such as data entry, reporting, and basic system functionality

·Monitor Dynamics operations and conduct performance analysis to assesses options for optimising and configuring the system

·Participate in IT and cross-functional meetings to support staff and various team members to review upcoming Dynamic issues, items, and trainings

·Take on the responsibility and acting on deduplicating contacts

·Setup new users and apply the correct license to their account

·Setup various views for Felix staff member.

Equity Diversity Inclusion & Belonging

At The Felix Project, we are committed to promoting equality, diversity, and inclusion in everything we do. We value the unique contributions of every individual and strive to create a respectful, inclusive environment free from discrimination or prejudice. Our commitment extends to all employees, and volunteers, ensuring equal opportunities for everyone, regardless of background or characteristics.

Application procedure 

Once you apply you will be directed to our recruitment portal. Please upload your CV and a covering letter outlining your suitability for the role and make sure that they are both uploaded before submitting your application. After you have submitted your application, you have 24 hours in which you can access you application and make edits. We will only consider applications with both CV and cover letter submitted.

Recruitment timeline 

We reserve the right to close advertisements early and we might assess candidates and arranging interview as applications come in, so please apply as soon as possible, to avoid missing out on this opportunity.  

Due to the anticipated large number of applicants, if you do not hear from us within four weeks of your application, we regret to inform you that your application has been unsuccessful. Consequently, will not be able to provide feedback.

Job Title:  Head of Finance & Business Services

Reports to: Chief Executive

Direct Reports: Finance and Business Administrator

Location: Hybrid - mainly home based working with a requirement to regularly attend meetings and events (mainly in London but also other project areas elsewhere in the UK) and with occasional visits to the Charity's offices. 

Salary: £46,542 Pro Rata

Hours: 3 Days per week

 About Alexandra Rose Charity 

Founded by Queen Alexandra in 1912, Alexandra Rose Charity (ARC) has a long history of supporting people experiencing poverty in the UK. Our vision is for everyone to have access to healthy and affordable food, and our mission is to give families on low incomes access to fresh fruit and vegetables in their local communities whilst advocating for systemic change to address food insecurity and health inequalities.

Since 2014, ARC has pioneered the use of financial incentives to improve access to healthy food and combat food insecurity through our Rose Vouchers for Fruit & Veg projects. To date, we have supported over 11,000 families, including over 20,000 children, to access £3.5 million of fresh fruit and vegetables in their local communities.

To deliver this scale, we work with 73 children and family centres and community organisations, 69 market traders and independent retailers, two fruit and vegetable vans and one fruit and vegetable delivery box scheme. We estimate that our projects have generated a total economic value added of almost £9 million for the local economies of the eight locations where we work: five London Boroughs, Barnsley, Liverpool and Glasgow.

As part of our new five-year strategy, we want to grow our reach and impact as part of a national movement where Rose Vouchers for Fruit & Veg projects are embedded in local and national policies and seen as a key intervention for transforming the diets of communities across the UK.

About the role  

As we launch our new 5 year strategy we are looking for an experienced Head of Finance & Business Services to help deliver our mission and support the growth and consolidation of the charity. As a member of the Senior Management Team, you will play a key role in implementing our new strategy as well as managing risk.

You will take overall responsibility for the organisation’s financial management, working closely with the Chief Executive and the Treasurer.

You will provide effective finance business partner support to other functions within the charity to support its fundraising, operations and development.

You will also be responsible for the line management of the Finance & Business Administrator, working with the Chief Executive to both oversee and support the business services function of the charity.

We want our organisation to reflect the diversity of the communities we work in, and we welcome applications from people from all backgrounds.

The closing date is Friday, 30th May 2025, at 5:00 pm

Interview Process: The selection process may include two interviews:

First Interviews: will take place online from the 16th to 19th June

Second Interview  (if selected) TBC

Board Manager
Permanent
Full time (34.5 hours), we are open to a conversation about how you work these hours
Location – Split between home and our London Office (1 or 2 days in the office per week)
Salary Range - £50,000 - £55,000 per annum

About us
At Macmillan you'll find talented people working together to do whatever it takes to support people living with cancer. We're going all out to find even better ways to help even more people who need our support. Our values are at the heart of who we are and everything we do, inspiring our thinking and guiding our actions.

About the role
In this role you will take on day to day responsibly for carrying out core company secretarial activities and related corporate governance responsibilities. You will work closely with the CEO and the Board of Trustees to ensure that Macmillan is held to the highest standards of governance. This will involve delegation for Chief of Staff/Company Secretary (CoSec).

You will lead our engagement with Trustees, developing a strategic forward plan and sequencing Board and Committee activity to achieve the best outcomes for the organisation. With our trustee objectives in mind, you’ll ensure the smooth running of all governance operations, supporting the Executive team and trustees with all meeting-related requirements to enable them to fulfil their roles to the highest standard.
 

About you

This role requires candidates to have demonstrable experience of operating in a very similar or comparable role.

The successful candidate will demonstrate the following skills and experience:

• Previous experience/qualifications as a Company Secretary and/or experience of working closely with Board and Executives to drive good governance
• Experience of, or a willingness to develop a working knowledge of Companies Act and Charities Act requirements.
• Strong planning and organisation skills including the ability to prioritise and to work quickly and calmly under pressure, producing work to tight deadlines and to a high quality.
• Excellent verbal and written communication skills.
• Team player with strong interpersonal skills and an ability to develop effective working relationships with people throughout the organisation and externally.
• Good working knowledge of Microsoft Office applications, including Outlook, Teams, Word, PowerPoint and Excel and a desire to understand and use additional Governance-specific systems.

In return, we offer a range of benefits including:

• 25 days holiday plus flexible bank holiday options, increasing by 1 day every year of service up to 30 days 
• Pension matched up to 7.5%
• 120+ learning and development offers, with access to external professional qualifications
• Flexible working patterns, such as compressed hours, flexibility to work earlier or later around our core working hours of 10am-4pm
• Holiday buying and selling scheme, life insurance, free wills, retail discounts and much more

Recruitment Process
Application deadline: Thursday 29th May 2025
 

To ensure fairness and consistency to select the best candidate for this role, all our applications are anonymised up until an interview has been confirmed.

LAE Tottenham seeks to appoint a proactive and enthusiastic individual to oversee the management, security and strategic development of the school’s IT infrastructure. They will oversee the maintenance of network systems, servers and IT services to ensure reliability, security and efficiency across the school. Working with the IT & Operations Manager, Business Director, Senior IT Technician and external providers, the postholder will ensure that the school’s IT provision effectively supports both operational and educational needs.

About us

LAE Tottenham is a selective 16-19 free school, which offers a rigorous academic curriculum alongside a broad co-curricular programme and exceptional pastoral support enabling students to access high tariff universities. In 2023-24, over 75% of students won places at Russell Group universities, from a cohort in which 50% of students had been eligible for free school meals at secondary school.

The Network & Systems Manager role will help us become sector leader in supporting students from lower income backgrounds to achieve the highest academic outcomes and this new role has been created so we can ensure we are fulfilling that mission.

The role is advertised on a part-time basis, with hours and working pattern to be discussed and agreed with the successful candidate. It is offered on a permanent basis.

LAE Tottenham

• Academically selective 6th form, opened in September 2017. Results in the top 3% nationally for attainment and progress.
• Principal Education Sponsor Highgate School and Lead Business Sponsor Tottenham Hotspur Football Club.
• Partnered by eight other leading independent schools - Alleyn’s, Chigwell, Haberdashers’ Aske’s Boys’, Harrow, John Lyon, North London Collegiate, Mill Hill and St Dunstan’s College, each offering departmental support, CPD, expertise and shared student experiences.
• Providing first-class support into top class higher education and employment, focused on academically ambitious young people
• Housed in a stunning new state of the art school building linked to the Tottenham Hotspur Stadium
• Sunday Times ‘State 6th Form College of the Year 2020-21
• Rated outstanding by OFSTED

LAE Tottenham offers a range of benefits to all directly-employed members of staff, including free breakfast and lunch and access to Benenden Health private healthcare.

We are actively working to close the gap in areas within the school that are currently underrepresented. To better reflect the diversity of Haringey, we especially encourage applications from within the Black community, as well as other members of our diverse community, to further enrich all aspects of our school.

LAE Tottenham is committed to the safeguarding and welfare of children and applicants must be willing to undergo child protection screening appropriate to this post, including checks with past employers and the Disclosure and Barring Service.

Please note that this role is ‘exempt’ from the Rehabilitation of Offenders Act 1974 and therefore, if shortlisted, you will be required to declare any convictions, cautions, reprimands and final warnings that are not ‘protected’ (i.e. filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013). It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children. Further information is available on the school's website.

The closing date is 30th May 2025. Interviews are scheduled to take place w/c. 2nd June 2025.

(LAET will invite strong candidates to interview as applications come in throughout the designated advertisement period).

ECHO supports children and young people with heart conditions and their families, who have been treated within the Guy's and St Thomas' NHS network of 47 hospitals. Congenital heart disease is the most common birth defect and affects just under 1 in every 100 babies born throughout the UK.

ECHO helps from diagnosis, which is often during pregnancy, throughout any treatment and care pathway or bereavement. Families are supported at every stage of their heart child’s journey throughout childhood, teenage years and during the transition to adult services.

ECHO’s new Engagement Coordinator will be confident, self-motivated, and capable of managing projects independently. They will be responsible for building strong relationships with stakeholders, coordinating engagement activities, and ensuring these are executed successfully.

The role requires a proactive, flexible, results-orientated individual with a passion for creating meaningful connections and working autonomously to achieve goals. You will lead with a “Make it Happen” approach to benefit the families we support in the children’s cardiology network connected to the Evelina London, Royal Brompton, and Harefield hospital networks (47 hospitals).

Can you:

Read the room when attending events, meetings, and conferences, with the confidence to share the ECHO story in a professional manner and with a smile?

Lead and coordinate engagement activities: Plan, execute, and manage engagement strategies, events, and initiatives that drive interaction with our community (fundraisers, families, professionals, volunteers, and staff).

Develop strong relationships: Build and maintain positive, professional relationships with internal and external partners to ensure effective communication and collaboration, knowing when and how to ask for support and help.

Negotiate discounts, freebies, and special moments for children, young people, and families.

Present to anyone who wants to hear about ECHO, whether a small team in an office, a school assembly of 500, or an away day for lawyers or doctors. You will design the resources you need on a shoestring budget with limited time but deliver an impactful and memorable presentation.

Bring organisation to the team and operations through admin with a can-do approach.

Key Responsibilities:

· Galvanise support by identifying opportunities, persuading people to get on board and following through to secure trust and buy-in

· Develop a GREAT supporter journey for everyone who donates to us, helping them to maximise opportunities to raise money and spread the word about ECHO.

· Provide reliable and time-critical information and be a go-to person for our community, for example:

    o  A team of runners taking part in an event.

    o  A team of medical professionals helping with our information resources.

    o  Stories for social media.

· People, presentations, and engagement – confidently stepping up to present, walking into groups with ease, and engaging people naturally and enthusiastically.

· Bringing energy, charisma, and a proactive approach to every interaction – from chatting with families to speaking at events or engaging new supporters.

Closing date to apply:  03rd June 2025

Interview Dates: Monday 16th or Monday 23rd June 2025

For full details, see the full Job Description and Person Specification attached.

Training Standards Officer
£22,409 pa plus excellent benefits
London
21 hours per week

We are looking for a part time Training Standards Officer (21 hours per week) to work in the Learning Directorate at the Royal College of Pathologists. This role is key to support our members by facilitating the maintenance of specialty postgraduate curricula in seven pathology specialties and subspecialties, as well as ensuring compliance with the regulatory requirements of the GMC.

This role will project manage the quality assurance processes for training qualifications our members complete as part of their professional development. Your role will be to review and update the curricula for all College qualifications and provide regular reports for both internal and external bodies. We are looking for a strong administrator who can plan and implement a timetable for regular reviews of curricula by committees, ensuring compliance with timelines/deadlines as required.

The Royal College of Pathologists is a professional membership organisation with charitable status concerned with all matters relating to the science and practice of pathology. It is a body of its Fellows, Diplomates, Affiliates and trainees, supported by the staff who are based at the College's London offices.

The College is a charity with over 13000 members worldwide. The majority of members are doctors and scientists working in hospitals and universities in the UK.

The College oversees the training of pathologists and scientists working in 17 different specialties, which include cellular pathology, haematology, clinical biochemistry and medical microbiology.

Although some pathologists work in laboratories, many work directly with patients in hospitals and the community. Together, they are involved in the majority of all diagnoses and play an important role in disease prevention, treatment, and monitoring. If you have ever had a blood test, cervical smear or tissue biopsy, a pathologist will have been involved in your care.

The Royal College of Pathologists understands the value and strength that diversity brings and we are proud to be an organisation of members from a wide range of backgrounds. We are keen to encourage and enable more people of all identities and from all backgrounds to become involved in the College.

Interviews currently scheduled for the w/c 16 June 2025.

Who we are: Galapagos Conservation Trust (GCT) is the only UK registered charity to focus exclusively on supporting the conservation and sustainability of the Galapagos Islands, Ecuador. Our programmes respond to major threats to the Islands and the surrounding marine reserve including pollution, invasive species, overfishing and climate change. We take a ‘science to solutions’ approach, ensuring our programmes are based on robust science and result in solutions being implemented. We work in collaboration with an ecosystem of partners, taking a ‘grassroots to Government’ approach to ensure conservation solutions are co-designed, accepted, and effective. 

Job Overview: Galapagos Conservation Trust is seeking a proactive and detail-oriented individual to support our Financial Director and organisational teams. The ideal candidate will have a strong foundation in finance operations, a trustworthy problem solver with a can-do attitude, and the ability to manage multiple tasks with accuracy and efficiency. The successful individual will have strong interpersonal skills and be able to operate independently while collaborating effectively with colleagues across the organisation, supporting them with accurate financial insights and guidance.  

  Key Responsibilities: 

Financial operations and month end reporting 

• Manage the day-to-day transactional processing and reporting activities of the finance function, including but not limited to: 

• Income processing within subscriber and Xero 

• Payments and receipts 

• Monthly close process, ensuring all transactions are recorded accurately and completed within the month end timetable 

• Processing of monthly journals 

• Accruals and prepayments 

• Balance sheet reconciliations 

• Monthly financial reporting 

• Cashflow 

• Support the Ecuadorian financial reporting where needed 

• Departmental spend analysis for the Programmes, Operations, Fundraising and Communications teams 

• Monthly contractor cost reporting 

• Liaise with external accounting support for preparation of the quarterly management account pack 

• Support the programmes team with key finance files including but not limited to the PSP and project budgets 

Budgeting and forecasting 

• Support the Finance Director and SLT with budgets and forecasts at an organisational and departmental level 

• In close coordination with the Programmes team, support the financial aspects of partnership agreements/grant making 

• Maintain internal tools to help track secured funding vs forecast spend and help ensure data remains up to date 

• Monthly cashflow forecasting 

• Open, timely, and respectful, communication with team on financial status, challenges and problem-solving 

Database and data management

• Help ensure the accuracy and integrity of data in the finance and CRM systems. 

• Help ensure GDPR compliance across the organisation 

Cash Management 

• Process banking payments, ensuring all appropriate documentation and approvals are in place 

• Bank account management 

Governance and risk management 

• Support the design and implementation of effective quality controls to ensure compliance through manuals, policies, checklists, templates, and other tools 

• Support with the preparation of Board and Committee papers 

• Trustee liaison

Audit, grant applications and gift aid

• Support on all audits and statutory compliance in line with UK regulations and compliance requirements 

• Quarterly gift aid returns 

• Provide financial support for grant applications 

• Support the programmes team on grant audits 

Key skills and experience 

Must have: 

• Qualified or part-qualified accountant (ACA/ACCA/CIMA or equivalent) 

• High quality analytical skills to be able to understand and analyse the financial data. 

• Strong interpersonal skills and ability to work with a variety of stakeholders 

• Experience working within financial planning, accounting and analysis, providing budgeting and forecasting support for budget holders 

• Ability to work under pressure, managing competing deadlines

• Good knowledge of Microsoft applications, in particular Excel 

Desirable: 

• Experience working with Xero

• Charity sector experience or experience of grant-giving organisations 

Key information 

Place of work: Galapagos Conservation Trust office, central London (hybrid working with min.

2 days per week in the office). This is a UK-based role, please only apply if you

are legally entitled to work in the UK and can easily travel to our London office

                                       (near Waterloo). 

Hours of work: Full time (35 hours per week) 

Salary:£35k - £40k, 25 days of annual leave plus bank holidays and day off for birthday 

Reports to:                 Finance Director

Closing Date:12 noon, 30 May 2025 

We are an equal opportunities employer and we are committed to creating an inclusive environment. GCT welcomes applications from all individuals regardless of age, disability, gender identity, sexual orientation, ethnic origin, nationality, religion or belief, or any other protected characteristic. 

GCT politely requests no contact from agencies. 

Work setting: Hybrid
Salary: £34,000-£36,000 per annum
Contract: Permanent
Hours: Full-time (35 hours per week)
Location: London

Are you a highly organised professional with excellent communication skills and the ability to communicate clearly with stakeholders at all levels? Do you have experience supporting senior leadership and the Corporate Services team?
 
TPP are recruiting a dynamic Business Support Executive on behalf of our client, a respected professional body that champions quality management for the benefit of society.
 
Benefits:
 

• Employer pension contribution up to 10%
• Life Assurance
• Flexible working
• Income protection
• Employee Assistance Programme
• 25 days’ holiday Bank holidays
• Discount platform

 
The Role:
 
As the Business Support Executive, you’ll manage executive support, project administration, and corporate governance activities. Reporting to the Office Manager, you’ll ensure smooth operations across a variety of areas while contributing to the organisation’s mission and values of integrity, innovation, and inclusion.
 
Main responsibilities:
 

• Provide executive support to senior leadership, including diary management, travel coordination, and expense processing.
• Manage the administration of strategic projects, including tracking progress and coordinating regular updates.
• Support corporate governance functions, such as trustee recruitment, meeting preparations, and key events.
• Organise and facilitate office activities, such as team socials and wellbeing initiatives.
• Maintain essential office functions, covering for the Office Manager as required.

 
Essential requirements:
 

• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Experience managing diaries and liaising with stakeholders at all levels.
• Professional handling of confidential information.
• Proficiency in MS Office.
• Friendly and positive attitude, with the ability to build strong relationships across diverse teams.
• Ability to work at own initiative and solve problems independently.

 
If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!
 
TPP are always keen to speak with candidates looking to work in the sector so if this role isn’t quite right for you, please do check out our website www.tpp.co.uk and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Job Title – Finance Assistant

Department – Finance and Resources

Salary - £27,000 per annum full time equivalent (FTE)

Contract Type – Permanent (Part time), 2 - 3 days/week (15 - 22.5 hours)

Benefits - 8% non-contributary pension, private medical healthcare, life insurance, 25 days FTE annual leave (with additional non-contractual time at Christmas when the office is closed), season ticket loan scheme

Location – London Office, 5th Floor, Holborn Tower, 137-144 High Holborn, London WC1V 6PL

Reporting to – Finance Manager

1. About Chance to Shine

We are Chance to Shine: a children’s charity dedicated to harnessing the power of cricket to transform the life prospects of young people in the UK.

It is our mission that all young people have the opportunity to play, learn and develop through cricket. We want them to learn a love of the game and to find a sense of belonging through the sport, developing their wider wellbeing and life skills to help fulfil their potential.

Established in 2005, we have a long-term track record of delivery in state schools and under-served communities, bringing best-in-class cricket programmes to young people aged 5 to 24 who might not otherwise have the opportunity to play. All our programmes are completely free for everyone involved, from schools and community groups to young people and their families.

2. Purpose of the Role

The core purpose of Finance Assistant’s role is to support the Finance and Resources team at Chance to Shine. The Finance and Resources team provide day to day support to all departments in the charity and trading subsidiary, Chance to Shine Enterprises Ltd, around finance, office, HR and general administration. The role is based at our London office with some working from home allowed.

3. Key Responsibilities

The Finance Assistant’s responsibilities include:

Finance

· Recording and analysing income and expenditure and posting transactions onto SAGE 50 Accounts

· Banking cash and cheques received

• Raising invoices and monitoring debtors
• Administering invoice approval and payment processes

· Operating expense claim procedures and payments

· Liaising with Fundraising team to reconcile income received with Raisers Edge

· Support delivery partner expenditure review process

· Support Finance & Resources department as required with ad hoc administrative support

 

General support

· To help monitor the finance inbox and respond to general enquiries.

· To help out, as required at Chance to Shine events, such as fundraisers, media events and Chance to Shine competitions.

 

4. Key relationships

The job holder will liaise with:

· Chief Executive and the CTS senior management team

· External contractors and suppliers

· Operations, Fundraising, Communications & Digital and Impact & Evaluation teams

5. Skills, knowledge & personal competencies

The job holder should be able to demonstrate the following:

• Excellent IT skills: MS Office 365; Excel, Word, Outlook and Teams
• Strong administrative skills and attention to detail
• Able to plan and prioritise and work under pressure
• Excellent written and verbal communication skills
• Able to work on own initiative; confident/self-starter/finisher
• An effective and enthusiastic team player
• Approachable, easy-going and helpful team member
• Willingness to learn with a can do attitude
• Enthusiasm to embrace Chance to Shine values: Inspiring, ambitious, trusted, inclusive and fun

6. Experience & qualifications

Essential:

• Office experience in a similar sized organisation
• Experience of SAGE 50 Accounts or similar accounting system or a willingness and aptitude to learn
• AAT or similar level accounting qualification (or studying towards) or a strong desire to study accounting as a vocation

Desirable:

• Experience in a finance support role

• Familiarity with CRM contact databases (Raiser’s Edge, Salesforce or similar)

 

Contract length: 1 year Fixed Term Contract

Location: North West London

Hours per week: 35 (Sunday - Thursday, 9-5pm)

Salary: £26,453.00 per annum

Closing date for applications: Rolling, however, applying early is advised.

First interview date: First interviews are held over Microsoft Teams

Second interview date: Candidates successful at first interview will be offered a trial shift at the Home as part of the selection process

Every dog and cat in need deserves expert, personalised care and support, and to be loved. When you work for Mayhew, you understand that better than ever.

We’re a passionate, committed and diverse team of c80 staff and c150 volunteers, here for dogs, cats and communities in the UK, in Afghanistan and in Georgia. We offer expert veterinary care, rescue and rehoming services, programmes in the community and guidance and support to improve the lives of dogs and cats in need.

We do our best for dogs and cats in need every day, working with colleague across the sector to improve their lives and to give them the care, support and love they deserve. But it’s our warmth, creativity and care that touch lives. Here, we take the time to really get to know the dogs and cats we care for and those who love them.

We are recruiting a Cattery Carer & Cat Foster Coordinator who will share our compassion and commitment for animal welfare.

Working with staff and volunteers across the Home, you will have a hand in helping all the cats in our care, from feeding, cleaning, behaviourally assessing and socialising to rehoming. You will be responsible for organising cats in our care going into temporary foster homes. This can be physically and emotionally demanding but is also hugely rewarding; you can view some of our amazing rescue stories here.

Generally, you will:

• Assist in the provision of treatment to cats as advised by our veterinary staff.
• Organise the cat foster programme, matching suitable cats with cat foster volunteers and advise on cat behaviour.
• Organise the cat intake list, providing owners with advice and where appropriate admitting cats into the Cattery.
• Assist the Cat Adoption Officer with rehoming the cats under our care.
• Work flexibly in a team environment, often independently, to meet the specific needs of  the cats in our care by helping with their feeding, cleaning, enrichment and grooming.

To be successful in this role, you need:

– A strong understanding of cat behaviour and welfare

– Excellent customer service skills

– Experience in handling cats and caring for them

– A calm, compassionate, resilient and friendly manner

Please note that successful candidate will be asked for evidence of their Right to Work in the UK post-job offer – we do not hold a sponsor licence therefore we are unable to provide Visa sponsorship.

Welcome to Ada!

We are the National College for Digital Skills, established in 2016 as the first new Further Education College in England since 1993. Our mission is: to educate and empower the next generation of diverse digital talent, and our values of Rigour, Resilience, Creativity, Curiosity and Collaboration sit at the heart of what we do and how we go about our work. We seek to harness tech as a positive tool for social mobility and improve the gender and ethnic diversity of the tech workforce.

We stand apart from other Colleges due to:

● The quality of teaching, learning and assessment of computer science and related

subjects

● Our fantastic progression outcomes for our learners

● The breadth and depth of our industry partnerships

● Our focus on outreach and learner diversity, especially those from more disadvantaged backgrounds

● Our high support, high expectations culture for staff and learners

Job Purpose

The successful candidate will be expected to demonstrate exceptional communication skills, meticulous attention to detail, and strong organizational capabilities. The role demands the ability to effectively manage multiple priorities, ensuring tasks are completed within deadlines and that the finance function operates efficiently.

To be successful in the role the post holder will:

● Have excellent organisation skills with the ability to structure processes and set up

efficient systems to support Ada’s continued growth;

● Be consistent and accurate and have a keen eye for detail;

● Have experience in and be committed to following careful procedures to protect the

sensitive personal data involved in this role;

Role Responsibilities:

● Support Finance Manager in day-to-day financial operations, including month-end

and year-end closing processes:

● Cash Management: Overseeing the handling of cash receipts and

disbursements, ensuring accurate recording, and managing bank balances.

This includes reconciling bank accounts and petty cash.

● Account Reconciliation: Reconcile accounts receivable, accounts payable, and

credit card statements, ensuring that balances are accurate and up to date.

● Journal Adjustments: Making entries in the accounting system to correct errors

or to record transactions that are not entered automatically.

This specifically includes:

● Prepayments: Accounting for expenses paid in advance.

● Accruals: Recognizing expenses incurred but not yet paid, or income

earned but not yet received.

● Payroll: Processing payroll transactions, ensuring accurate payment of

salaries and wages, and recording related deductions and taxes.

● Prepare mid and end of the month BACS payment run and ensure that

suppliers, staff and students are paid within payment terms.

● Support Head of Finance on the external and internal audits;

● Gathering and organising financial records and documents needed for the

audit process.

● Responding to inquiries: Addressing questions and requests for information

from auditors.

● Prepare the VAT statement for review by the Finance Manager.

● Ensure all suppliers’ invoices are attached to purchase requisitions on

ApprovalMax and in Xero.

● Ensure that all income is recorded against the relevant nominal code and cost

account and that the correct VAT code is used.

● Ensure that all requests for sales invoices are monitored and chased so that

the prompt payment is received.

Person Specification

● ​Previous Officer/Administrator experiences are ideal but not necessary.

● Ability to undertake administrative tasks and development of effective office systems

and procedures.

● Ability to use information technology for word processing, spreadsheets and

databases and ideally you will have a typing speed of over 60 words per minute.

● A good understanding of equal opportunities issues as they affect our stakeholders.

● Strong stakeholder management, working with individuals across an organisation.

● Aligned with the values of the College in their approach to their work.

Other Requirements:

● Passion for working with young people and adults to help improve their life chances

● A commitment to on-going personal development.

● A willingness to work flexibly and where necessary outside of normal working hours;

● Suitable to work with young people and vulnerable adults in accordance with Government guidelines for safeguarding.

Safeguarding

We are committed to safeguarding and promoting the welfare of students and young people and we expect all staff to share this commitment. Any job offer will be conditional on various, appropriate, pre-employment checks including a satisfactory Enhanced Disclosure & Barring Service (DBS) check and Barred List Check, having the legal right to work in the UK and having satisfactory overseas criminal records checks, if deemed necessary, and supportive references.

Equal opportunities

Ada. National College for Digital Skills recognises that equality of opportunity and the recognition and promotion of diversity are integral to its strengths. The following principles apply in respect of the College’s commitment to equality and diversity:

● To provide and promote equality of opportunity in all areas of its work and activity;

● To recognise and develop the diversity of skills and talent within its current and

potential community;

● To ensure that all employees and prospective employees of the College are treated

solely on the basis of their merits, abilities and potential without receiving any

unjustified discrimination or unfavourable treatment on grounds such as age,

disability, marital or civil partner status, pregnancy or maternity, race, religion or

belief, sex, sexual orientation, gender, gender reassignment, trans status, socio-

economic status or any other irrelevant distinction;

● To provide and promote a positive working, learning, and social environment which is

free from prejudice, discrimination and any forms of harassment, bullying or

victimisation;

● To promote good relations between individuals from different groups.

Applicants with disabilities

Ada. National College for Digital Skills is keen to increase the number of disabled people it employs. We therefore encourage applications from individuals with a disability who are able to carry out the duties of the post. If you have special needs in relation to your application please contact us directly.

Please also state whether you wished to be considered for a full-time or part-time role.

Closing date for applications: 4th June 2025

The Commonwealth Foundation is committed to bringing Commonwealth civil society and its citizens into the centre of discussion and decision-making around critical issues that affect their lives. As Human Resources Officer in the Office of the Directorate, you will play a crucial role in managing and executing the human resources functions within the Foundation. This position is integral to the Foundation’s governance, strategic direction, and operational effectiveness, with a significant focus on the HR aspects of finance, operations, and personnel management.

Applicants must have relevant experience. This position is only open to applicants with an existing right to work in the United Kingdom.

The role

The Human Resources Officer, under the guidance of the Senior Office Manager (People and Finance), plays a crucial role in managing and executing the human resources functions within the Foundation.

Your main responsibilities will include:

• Managing the administrative aspects of recruitment and selection
• Overseeing staff induction processes
• Overseeing HR administration along the entire staff life cycle
• Maintaining and reviewing HR procedures and employment policies
• Acting as the point of contact for HR-related advice
• Managing monthly payroll processes
• Participating in Foundation-wide initiatives

The individual

We seek an individual with demonstrated experience in human resources within a dynamic professional setting. They should have a solid understanding of UK employment law and practices, supplemented, if possible, with CIPD qualifications. Strong communication skills, both written and verbal, are essential, along with the ability to build relationships across the organisation and a commitment to fostering a welcoming, inclusive work environment.

The ideal candidate will exhibit a strong work ethic, reliability, independence, and the flexibility to adapt to new challenges and learn new skills.

What we offer

Salary expectation: £31,238 – £34,686

The Foundation is proud of our welcoming and accommodating working environment. We strive to be a great place to work.

We offer generous holidays 30 days (plus 8 bank holidays and 4 privilege days).

Fifteen percent of your salary is payable tax-free at stipulated periods in lieu of a formal superannuation scheme.

Foundation staff have access to our private health scheme, including dental cover.

We are based in Marlborough House, Pall Mall, central London. We are currently operating a flexible working policy which requires all staff to work from the office at least five days per fortnight including every Wednesday, and applicants must be able to affirm their capacity and willingness to work within this policy.

Our commitment

The Foundation celebrates diversity, and we are proud of our diverse and welcoming team. All qualified applicants already eligible to work in the UK will receive consideration for employment without regard to disability, race, nationality, ethnic or national origin, religion or belief, sex, gender, sexual orientation, gender reassignment, marital status or pregnancy.

If you need us to make any special accommodation in the recruitment and selection process because of a protected characteristic, please let us know.

The process

Interested candidates should apply online through the link below.

The application requires you to provide a comprehensive CV as well as a motivation letter that clearly addresses the criteria as outlined in the person specification and the competencies framework.

Please note that the Foundation is unable to offer visa sponsorship for this role. All applicants must have the existing and ongoing right to work in the UK. You must possess and declare the right to work in the UK at the time of application submission for your application to be considered.

About CoppaFeel!

CoppaFeel! are the UK’s only youth focused breast cancer awareness charity, and we’re on a mission to get every 18-24 year old checking their chest. We educate people on the signs of breast cancer and encourage them to check their chests monthly, so that if they notice something unusual they are empowered to contact their GP and advocate for themselves.

We do this because when diagnosed early, breast cancer treatments are more effective and survival rates are higher. Early detection can save lives.

Breast cancer does not need to be detected late, and as long as we are here and continue to be supported by people like you, we will do all we can to make sure this doesn’t continue to happen.

The Role

Following an exciting period of growth, CoppaFeel! is looking for a dedicated and enthusiastic Finance Officer to join our expanding team. This is a fantastic opportunity for someone looking to develop their career in charity finance and play a key role in supporting the smooth running of our financial operations.

You’ll be working closely with our Director of Finance and Senior Finance Manager to help manage CoppaFeel!’s day-to-day finances and contribute to a range of essential finance functions. As part of a newly developed finance team, you’ll have the chance to make a real impact as we shape our systems and processes to support our continued growth.

We’re looking for someone with experience working in a finance role, ideally within a small team or charity environment. You’ll need to be confident using accounting software (we use Xero), have strong Excel skills, and be comfortable working independently. Most importantly, you’ll be proactive, detail-oriented, and eager to contribute to the success of our mission.

This role can be full time of part time with a minimum of 26.25 hours per week.

This role sits within the Finance team and reports to the Senior Finance Manager. This is a hybrid role, with the expectation that you will attend the London office 2 days per week. You will be required to attend the office for quarterly team meetings, department meetings and in person training, we will provide plenty of notice for when you are required to be in for these purposes.

Duties & Responsibilities

Month end tasks

• Reconcile all bank accounts, fixed asset register, depreciation, payables and receivables
• Assist in the preparation of monthly management accounts
• Support the posting and review of month-end journals
• Assist in the preparation of weekly payment runs and reports
• Support the administration/checking of the pensions and employee benefits
• Maintaining accurate records restricted fund transactions

Quarterly tasks

• Prepare and submit basic VAT returns
• Assist with Gift Aid claims and ensure accurate donor Gift Aid records are maintained

Stakeholder

• Oversee and provide cover for the Finance Assistant, ensuring smooth processing of donations via fundraising platforms
• Collaborate with the CRM Officer and Fundraising Team to ensure accurate donation records
• Provide finance-related support and training to staff, including inductions and updates to finance policies

Procurement

• Oversee accounts receivable and accounts payable functions (including systems)
• Support creating, maintaining and checking procurement checklist in accordance to policy
• Supporting in value for money costings and basic ROI’s

Other tasks

• Support with the annual audit and annual report
• Work closely with the Operations Team and others on cross-organisational projects
• Undertake general administrative and ad-hoc finance tasks, including handling finance post, banking, event support, and processing physical Gift Aid/sponsorship forms
• Undertake any other reasonable duties or responsibilities as required by the Charity, in line with the needs of the organisation.

Skills, Experience and Qualifications

Essential

• Experience working in a small finance team with responsibility for a broad range of finance tasks
• Excellent numeracy skills, with strong verbal and written communication abilities
• Sound understanding of accounting principles, including debits and credits
• Proficient in Microsoft Office, with intermediate to advanced Excel skills (e.g. pivot tables, lookups, formulas)
• A proactive approach to problem-solving, aligned with the team’s strategic objectives
• High level of accuracy, attention to detail, and strong organisational skills
• A collaborative mindset with the ability to work effectively as part of a small team and provide support to colleagues

Desirable

• Experience of working within a charity or non for profit organisation
• Familiarity with Charity SORP
• Experience of working with Xero
• Understanding of full cost recovery

Application information

Applications will close at 9am, Monday 2nd June however interviews will be conducted throughout the application period.

CoppaFeel! reserves the right to close the vacancy early in the event that we receive a high number of applications before the closing date.

Equality, Diversity & Inclusion Statement

At CoppaFeel!, we support a diverse range of communities and we understand that diversity within our team is central and crucial to meeting the needs of the young people we exist to serve. We strongly encourage applications from Black, and people of colour, LGBTQIA+ candidates, candidates with disabilities, from men, and from those with a lived experience of cancer because we would like to increase the representation of these groups within the charity.

We promote equality, diversity and inclusion in our workplace and make recruitment decisions by matching the charity's needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We recognise the value in encouraging a diverse range of perspectives, skills, experience and knowledge at the charity.

While the successful candidate will be selected purely on merit, in the event of a tie between two candidates with equal suitability, we may select a candidate with lived experience of the issues we are seeking to address through our work.

We are a Disability Confident Employer and we commit to offering an interview for all applicants with disabilities who meet our required criteria for the role. If you have any accessibility requirements or need any adjustments for the interview process please get in touch.

Dimensions is proud to be one of very few social care organisations that are accredited by the Great Places To Work programme in 2024 – now 6 years in a row!

Reporting directly to the Head of Planning and Reporting, the Management Reporting Lead will be responsible for identifying, designing, and implementing KPIs and reporting tools that provide clear, concise, and actionable insights to a variety of stakeholders. They will analyse trends and performance data to highlight emerging risks and opportunities, ensuring issues are addressed early to support financial viability. The role requires the ability to translate complex data into meaningful summaries for both financial and non-financial audiences, enabling informed decision-making and continuous improvement across the organisation.

Interviews will be held on Microsoft teams on the 2nd June

The closing date of this role may close early depending on the volume of applications.

About the role: Your main duties will include: 

• Support the Head of Planning and Reporting in business analysis and KPI reporting
• Identify, design, and implement meaningful KPI's and reporting frameworks to monitor performance and support decision-making.
• Develop and deliver clear, concise and actionable reports tailored for both financial and non-financial audiences.
• Foster a culture of continuous improvement, striving to add value to financial processes and reporting.

About you: The successful applicant will have: 

• Part Qualified Accountant - ACCA/CIMA.
• The ability to communicate effectively (both written and verbal) at all levels both within the organisation and externally to build effective relationships with Finance & Operations staff.
• Proven experience of using data-driven analysis to identify issues and opportunities, delivering clear recommendations that have led to measurable cost savings, improved performance, and strategic business impact.
• The ability to initiate action and motivate others. To be confident and persuasive, able to inspire others in order to achieve desired outcomes.
• High organised, logical with a practical approach and able to prioritise. 

The rewards

• Up to 35 days’ annual leave entitlement (including bank holidays)
• Staff discount shopping scheme ‘Rewarding Dimensions’
• We offer a salary advance scheme where you can access up to 50% of the money you've earned before payday. 
• Employee Assistance Programme 
• Pension scheme
• Long Service Awards
• Qualification scheme
• Employee recognition scheme 'Inspiring People' 
• Discounted health and dental cover 
• Life Assurance 
• Bike to Work Scheme 
• Season Ticket Loan

Apply now

• We welcome applications from everyone who has the right to work in the UK, and value diversity in our workforce
• As Disability Confident Leaders , we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy - Dimensions has been awarded this symbol by Jobcentre Plus to recognise our commitment towards the employment, retention, training and career development of disabled employees
• As part of our commitment to making reasonable adjustments we can offer support to complete your application. Please contact the Resourcing Consultant Team on 03 003 039 150.
• We now have British Sign Language (BSL) translated videos for all of our recruitment communications.