Are you looking for an opportunity to be part of an amazing campaign for Operation Christmas Child Shoebox appeal 2020?

We are looking to employ an Administrator on a temporary contract at our Head Office in Buckhurst Hill, Essex. The contract will be from September 2020 to end February 2021.

The role is varied and exciting. Covering assisting with managing donations, importing data, maintaining our supporter database, but also interacting with our supporters, and responding to their enquiries, and encouraging them with their shoeboxes. It is a busy and full on role, but exceptionally rewarding to be part of this campaign that brings joy to children across the world, and a great opportunity to gain some experience in charity and donations administration.

You will need to:

• be quick to learn – you will be trained about all aspects of Operation Christmas Child

• have a clear and confident telephone manner

• have good PC skills, particularly knowledge of Microsoft Office packages (e.g. Excel,
Word), and the ability to quickly learn how to use new packages such as our database
system.

• be a good team player to help meet team and project deadlines

• be comfortable working in a very busy environment

• have a positive, ‘can do’ attitude

• be flexible regarding the tasks you may be given

If you are interested in this position, please apply with a CV and covering letter stating why you are interested in this role. If you would like more information about the Operation Christmas Child campaign, please visit our website.

All applicants must be willing to work within a Christian framework and be sensitive to its various expressions across cultures and denominations. All applicants should be in sympathy with the evangelical Christian beliefs held by the organisation.

Vacancy Reference Number:

ISUFSC/ISU/UK-R2

Position title:

International Support Unit (ISU) Finance and Services Coordinator

Reports to:

Director of International Support Unit

Location:

Muslim Hands, 148 – 164 Gregory Boulevard, Gregory House, Nottingham, NG7 5JE

Hours of Work:

Full-time, 35 hours per week

Salary guideline:

£27,000 – £32,000 (depending on experience)

Terms of Employment:

12-Months’ Fixed-Term Contract (with a 6-Month Probationary Period, Extendable)

Application Process & Closing Date:

Send an up to date CV and supporting Covering Letter by Email by no later than 26th August 2020

Approx. Interview & Role Commencement Date(s):

Interviews: As and When Suitable Candidates Identified

Start: ASAP thereafter

NB: -

• Previous applicant need not apply.
• Strong Applicants may be contacted sooner, ahead of the closing date, to hold Skype Interview with Muslim Hands; therefore, please include your Skype ID in your application.
• Muslim Hands reserves the right to end the application procedure early should the right candidate be found ahead of the ‘closing date’ [26th August 2020].

Background

Muslim Hands is a UK-based international relief organisation working in over 40 countries worldwide. International Support Unit (ISU) support the development of Muslim Hands partner offices in the areas of fundraising and communication, program management, administration and finance and at the outset the unit will focus on the following countries non-exhaustive list Canada France South Africa and the United Kingdom. 

Role Overview:

1.  Finance

• Provide direction and support to the partner offices to develop and implement a financial strategy in line with their organisational strategic aims.

• Work with international partner offices to develop and implement the organisation’s annual budgetary planning. Ensure effective models and tools to enable planning and budget management at all levels.

• Oversee the preparation of the partner offices’ annual budget, monthly management accounts and annual financial accounts.

• Support senior management in creating strategic financial plans for the future through an analysis of the business climate and market trends.

• Ensure that financial policies and practices are in line in statutory regulations and legislation in their respective countries in the partner offices.

• To develop, implement and maintain the operation of financial controls, standards and systems in the partner offices.

• Facilitate day-to-day operations, including tracking financial data, invoicing, payroll, bank statements, and reviews completed monthly bank reconciliations.

• Support to produce and monitor the departmental and annual budget, review cash flow, accounts and other financial transactions for each department within the partner offices.

• Reviews, develop and maintain internal accounting controls and procedures and advise staff on internal controls and accounting policies and procedures in the partner offices.

• Organise monthly budget review meeting and prepare official reports on a monthly, quarterly and annual basis to present to Director of International Support Unit, Management and Board of Trustees in the partner offices. 

• Organise and lead monthly meetings regarding financial performance in the partner offices and ensure all budgets are confirmed and accurate for quarterly presentations to the Management for future decision making.

• Lead financial training for budget holders to enable them to fulfil their responsibilities concerning financial Management.

• Support managers in the partner offices by critically analysing projects budgets, and financial proposals.

• Oversee both internal monitoring and evaluation processes and the external auditing process. Carry out internal checks and audits as needed.

• Assist the Director/Board in preparing and ensuring annual accounts (All MH-internationally registered entities) are instructed.

2.  Programme Financial Management

• Support Muslim Hands partner offices to produce program financial reports at regular intervals (monthly, quarterly and annually).

• Oversee the preparation of project budgets and costings as well as project-based accounts.

• Support international offices to develop and implement the programme annual budget to ensure it is in line with the organisation’s financial procedures to deliver projects.

• To support international offices financial transactions to and by MH partners in accordance with MOU and programme funding agreement.

• Support International Offices in presenting financial reports to the Director, Senior Management and Board of Trustees on a monthly, quarterly and annual basis.

3.  Finance Human Resource

• Review, revise and ensure that HR processes and procedures are appropriate within finance teams.

• Support the partner offices to effectively recruit, induct, trained and manage staff in the relevant department.

• Provide regular feedback, training and support throughout the year to create a capable and highly motivated workforce in the partner offices.

4. General Responsibilities

• To demonstrate Muslim Hands’ values and ethics in own working practices, approach and conduct
• To support with Fundraising activities from time-to-time, committing to partake in Live-TV-Appeals during our peak periods [Ramadan, Qurbani and Emergencies].
• To undertake any reasonable responsibilities as required by Line Manager
• To promote and adhere to all Muslim Hands Policies, Procedures and Professional Practices

NB: This Job Description is illustrative and non-exhaustive in scope.  The post-holder may be required to undertake any reasonable tasks as and when required by Line Manager from time to time to reflect the changing needs of the Organisation

Person specification:

Essential Requirements: Qualification and Experience 

• Minimum degree level ideally in  management/Accountancy or business qualification and membership of appropriate professional body.

• At least 2 years’ experience of working as a finance coordinator within the not for profit sector or Public Authority (Local or National Government

• Experience of managing /assisting financial operations in an organisation or as second-in-command in a larger organisation. 

• Experience of leading, managing and motivating non-finance functions such as HR, legal, facilities and administration highly desirable.

Essential Requirements: Skills

• Strong management capabilities with the ability to hire, inspire, and maintain a team of top professionals, interns, and consultants.
• Demonstrated budgeting skills and solid experience in financial systems, with a strong knowledge of Generally Accepted Accounting Principles and profit and non-profit accounting and accounting systems. 
• Exceptional strategic thinking and problem-solving skills, with the ability to lead the financial reporting and analysis required to support strategic decision making.
• Ability to effectively communicate complex financial data (both written and verbal), articulate trade-offs, and distil information into clear recommendations for a range of decision-makers.
• Good level of knowledge with audit, compliance and internal control issues, and best practices related to risk management and insurance.
• Ability to maintain strict confidentiality in her/his work, exercising excellent judgment and discretion at all times.
• Strategic thinking and long-range planning skills and proven ability to meet deadlines
• Accomplished at working in an environment that is demanding and fast-paced, where there are sometimes competing needs and limited resources

In addition to which,

• Ability to demonstrate current eligibility to work within the United Kingdom
• Must be able to either:

Provide a valid Disclosure Barring Service (DBS) certificate (issued within the last year) when requested by Muslim Hands;

OR

Undertake to provide full cooperation for Muslim Hands to perform a DBS Check at the required level appropriate for this / similar role.

• Frequent International travel to Partner Offices in Canada, France and South Africa

Please register your interest and apply by sending in your current CV and a suitable covering letter.

Deadline for applications is 26th August 2020 however we reserve the right to end the application procedure early should the right candidate be found. 

NB: Unfortunately, we will only be able to contact successful candidates so if you have not heard from us by / after the closure date unfortunately your application will have been unsuccessful.

We are a medium sized grass roots charity working on the refugee crisis within Europe.  We are recruiting a second Operations Coordinator for a 6-12 month contract, to join our team based at our main distribution centre. Reporting directly to the CEO this is an excellent opportunity to work for a great cause and gain international experience with the support and direction of someone who knows the workings of the charity inside out. Whilst this is a challenging position, you will be given a thorough induction and will be working alongside another Operations Coordinator who is already in place.

We have implemented a raft of new procedures to protect our staff, our volunteers and the refugees from Covid-19. These need to be rigoursly applied. As front-line staff, humanitarian aid workers are needed to respond to this emergency and, as a crisis response charity, Care4Calais is determined to do all we can to ensure the most vulnerable are not forgotten in these dire times.

The complex logistics of ensuring the safety and wellbeing of refugees and people continually on the move is one of our key challenges with aid needed in various locations and a consistently fluid situation.  Candidates will naturally need strong organisational skills, and have the temperament to make numerous important, and compassionate, decisions every day.

With a changing team of more than 2,000 volunteers assisting us in 2019, the relationships you build with your voluntary team leaders will be key to the success of this role.  We have recruited some strong team leaders who are highly valued and truly live our values.

The Operations Coordinator will be required to: co-ordinate operations and lead teams distributing aid to refugees in challenging situations; coordinate and motivate teams of volunteers; and manage warehouse operations and logistics.

The refugee crisis is politically controversial, and the debate and sensitivity around this often heightens within Europe.  An awareness of the risks and consequences of public actions and statements by of our personnel is therefore necessary.

Characteristics

The candidate needs to display clear leadership ability, with the capability to act with initiative and drive in a variety of situations. Requires a positive mental attitude with a warm friendly persona, who will be able to motivate and enable volunteers to complete challenging jobs over long hours in our warehouses and coordinate deliveries across the region. Also needs to be aware of surroundings, risk management and safety issues whilst working inside informal, illegal settlements on distributions of essential items and food to a wide range of cultural backgrounds. Is required to present a professional, respectful attitude towards police and other government authorities to enable the charity to continue working in controlled areas.

Functions

Lead Distributions

Will be required to lead distributions of essential supplies and clothing, ensuring volunteer safety through calm confident leadership. Will be able to clearly brief volunteer teams on safety procedures and structured distributions within informal settlements. Will possess ability to assess threats and reduce tensions through appropriate body language and measured verbal communication with a variety of cultures and backgrounds. Will manage large volumes of data coming in from across centres ensuring a good knowledge of conditions across the region with support provided as appropriate.

Lead Warehouse Work

Will have the ability to motivate volunteers in warehouse operations, enabling a positive work environment and solving problems as they arise. Will be able to quickly train and brief volunteers in sorting and organising donations, ensuring quality checks and procedures are adhered to. Will have knowledge of or be open to learning basic warehouse management and storage procedures, recognising the importance of tidiness and maintaining order to enable quick access to resources.

Manage Volunteers

Will be capable of managing volunteer motivation and expectations, with respect to activities likely to be conducted, and the importance and relevance of these actions to the overall operations conducted by the charity. Will have ability to challenge and motivate people to approach new situations whilst recognising individual limitations and difficulties. Will enable a good working environment by mediating volunteer differences and leading by example with acceptance of a range of attitudes, backgrounds and cultures, recognising that each volunteer has an ability to contribute if utilised in the right manner.

Secondary Desired Functions

Degree in appropriate field

3 years or more driving experience

Experience working in informal settlements or abroad

Experience working in volunteer organisations

Word processing and data entry skills

Note: the above represents a challenging role which will enable development and demonstration of high level skills,.  Appropriate training and support will be provided.  Please note that we recieve a high number of applications and are a small internal team so if you do not recieve a response in the first round this means you have not been selected.

Please provide a covering letter that explains why you are suitable for this role and why you want to work for Care4Calais - We will only consider applications that are accompanied by a covering letter.

Background

Our mission is simple: to get refugees cycling! We are a community of refugees, cyclists, mechanics and volunteers. We collect donations of second-hand bikes, fix them together at our workshop, and then donate them to asylum seeking refugees. We have donated nearly 6,500 bikes to date.

We are also a social enterprise and so a proportion of the bikes that we receive are sold to the public through our online shop to generate income for the charity and ensure our long-term sustainability.

The Bike Project is going through a significant period of growth as we address increased demand for our services and our social enterprise.  Based in the West Midlands, the post reports to the Head of Operations and this full time position is required to support the wider team in Birmingham and London. We are looking for someone who is ambitious about our charitable mission and will sustain our commitment to support refugees throughout the UK.

What it is like to work here

The Bike Project is a fun, interesting and supportive place for you to grow and professionally develop in the charity and social enterprise sectors. Your role will have a high level of autonomy and opportunity for professional development as you will help shape the future of the organisation.

We particularly encourage applications from women, disabled, and Black, Asian and Minority Ethnic (BAME) candidates, and those who have personal experience of being a refugee. The Bike Project is a Living Wage accredited employer.

Job purpose

Based in the West Midlands, this role is a crucial part of the operations team, that supports the Birmingham and London operations. You will be responsible for managing a variety of tasks across all business functions. The post-holder will be expected to maintain a good working knowledge of The Bike Project’s programmes, products and policies and maintain and develop good working relationships with a variety of internal and external stakeholders.

Duties and responsibilities

• Provide high quality support to the people we work with, including the resolution and closure of complex queries with minimal supervision.
• Maintain and develop good working relationships with a variety of stakeholders in the local region including volunteers, suppliers, supporters, referral partners, customers and beneficiaries.
• Coordinate vehicle logistics and driver schedules within the local region for movements of bikes and stock.
• Coordinate and support the day to day operations of the social enterprise and charity, including but not limited to:
  • Resolving incoming phone calls and email enquiries
  • Management of IT and telephone infrastructure
  • Management of utilities and supplier contracts
  • Arranging and overseeing general maintenance of sites
  • Ordering of general supplies and post handling
  • Maintenance of security, fire, health and safety equipment
  • Implementation of fire, health and safety recommendations
• Assist with regular inventory audits and stock management tasks in the WM workshop.
• Handle personal information of the people we work with and ensure the CRM system (salesforce) and other filing systems are followed.
• Conduct all duties in a manner that is non-judgmental.
• Performing any other reasonable duties on an ad hoc basis as required by the charity.

Qualifications, Knowledge and Experience

• Minimum of 2 years’ experience in a business support, administration or operations role preferably within the retail or charity sectors.
• Knowledge or experience of the refugee process in the UK, and a passion and enthusiasm for making a difference to the lives of refugees.
• Excellent English language skills (both written and oral) are essential for this role. Additional language skills (preferably Arabic, Farsi, Turkish, Tigrigna French or Amharic) will be considered beneficial.
• High level of organizational skills with exceptional attention to detail and a thorough and systematic approach to diagnosing and solving problems.
• Demonstrated ability to prioritise and manage own workload and work to objectives within a strategic framework.
• Experience of managing external stakeholders and a demonstrated ability to cultivate and maintain good working relationships.
• Excellent interpersonal awareness and communication skills, patience and a demonstrated ability to listen and understand the needs of others.
• Experience of working or volunteering within a charitable organization is beneficial.
• An ability to conduct all duties in a manner that is non-judgmental and respects differences.
• An advocate for cycling who shares The Bike Project’s values and ethos, and is committed to The Bike Project’s vision.

Working conditions

This job is entirely remote working at present, however, our local Birmingham workshop is open. Our shared office space is currently closed but we are committed to provide office amenity on a needs basis as soon as it is safe to do so.

This role will include working from time to time with vulnerable people in sometimes challenging situations, as such, a DBS basic disclosure will be required. Some travel to our head office in London may be required from time to time.

Physical requirements

None.

Direct reports

Volunteers.

Application Process

All candidates must meet the person specification and have the right to work in the UK. To apply for the role please upload a CV and covering letter (no longer than one page in length) that addresses the following:

• Give an example of a time when you demonstrated your organisational skills
• Give an example of challenge that shows the way you approach problem solving
• Tell us why you are interested in the refugee sector and any barriers or discrimination you have had to overcome in your own life
• Tell us how you heard about this job opportunity

The closing date for applications is 6th August. Interviews will be held remotely w/c 10th August 2020.

Please direct all enquiries to Nicola Hill, Head of Operations

We are looking for a motivated, warm, and personable individual with proven administrative and planning skills to enhance and develop the team at Worcester Foodbank.

The role involves working with the Manager and Managers Group in ensuring that Worcester Foodbank is properly administrated, coordinated, supported and resourced. In particular, this post is required to support the Worcester Foodbank Manager in their role.

The successful candidate willl be highly motivated, high capacity, creative, self-starting and dynamic. They will have excellent interpersonal skills, and passion for making a difference and a heart for eradicating poverty in the community. They will be self-aware, good at relating to and connecting with people of all ages and backgrounds, open to growing and developing both personally and in the wider ministry of foodbank, with a desire to live out our vision and values.

At present this 23hr per week role will be the only paid position within Worcester Foodbank, so the ideal candidate would have demonstrable experience of working with and coordinating volunteers in a paid capacity.

About Us

Worcester Foodbank was launched in June 2012 and operates under the trustee governance of All Saints Church, Worcester, and under a franchise from the national foodbank charity, the Trussell Trust.

Our mission is to end hunger and food poverty in our city.

Our vision and core values reflect both organisations (All Saints Worcester and the Trussell Trust); and we are committed to:

• helping radically transform the lives of individuals and our city by showing love and grace to those who visit us, through the provision of food and other household essentials, and through signposting.
• helping serve all those in need throughout our city and working in partnership and collaboration with other churches, charities and organisations to achieve this.
• working with others to bring change to unjust systems and structures which act as a barrier to people in crisis. 

In all of this we seek to remove the need for our services by reducing food poverty in this country.

During the last year (to 31st March 2020) we gave distributed food to feed 8,204 people, equating to about 103,000 meals and ensuring that the people who turn to us for help in our city did not go hungry in their time of crisis. We also distributed about 1,000 brand new quality toys to children who may have gone without at Christmas or on birthdays.

We are a church-based organisation; our volunteers come from all backgrounds, but we all share the same values of serving in our community and treating our clients with dignity and respect.

Please see the attached Job Description and Person Specification for further details.

The Membership Coordinator will coordinate, administer and deliver CSO Working Groups, which are based on thematics as per CSO’s Restructure 2020 (see our website) and take a key role in managing relationships with CSO Members and the Director and the organisation.

The Training Coordinator will coordinate, administer and deliver CSO Resilience 2020 program training and take a key role in managing relationships with customers & CSO Members in implementing this program.

About us
Crisis is the national charity for homeless people. We know that homelessness is not inevitable. We know that together we can end it.

Crisis Skylight Oxford are looking for a Christmas Coordinator to develop and manage our programme of events over the festive period. This is a new role and is fixed term for 4 months (October 2020 – January 2021).

About the role
As Christmas Coordinator, you will:

• Develop and manage the Crisis at Christmas events over the festive period. Due to Covid-19 a flexible approach is needed, and some events/activities will be held digitally.
• Coordinate a team of volunteers delivering the event and assist with the recruitment and induction of volunteers
• Debrief volunteers and staff, and report on the events to the Director of Crisis Skylight Oxford

About you
To be successful in this role you will have experience of working with and providing support and direction to socially excluded individuals and groups to promote and encourage inclusion. The post holder will have experience of working with volunteers in a supervisory/management capacity. You will have the ability to identify, manage and minimize potential conflict situations alongside the ability to trust and respect guests and treat them as equals, showing empathy and compassion.

You will possess well-developed interpersonal skills, with ability to motivate others to develop and succeed. Good leadership skills and experience of leading and coordinating diverse teams of people and being a strong team player and able to work on your own initiative is essential. Alongside these skills you will need to evidence excellent networking skills and be able to identify relevant opportunities and source items for events

• Must be available to work during the festive period – the week before Christmas Day, and the days in between Christmas Day and New Year’s Day
• Knowledge of and ability to comply with safeguarding procedures
• Commitment to Crisis’ purpose and values including equality and social inclusion

Benefits
As a member of the team you will have access to a wide range of employee benefits including:

• Interest free loans to purchase a train season ticket or a bike or for a deposit to secure a tenancy
• Mandatory pension scheme, with an employer contribution of 8.5%
• 25 days’ annual leave which increases with service to 28 days

Alongside our excellent staff benefits, we will support your on-going development to build your skills, experience and career.

How to apply
If this sound likes the opportunity for you, please visit our website to apply online. Please address points 1 – 8 only from the Person Specification in your supporting statement. The job description is available on our website by clicking on the 'Vacancy Details' button.

If you need to request an application in an alternative format, please contact the HR Team, contact details can be found on our website.

Closing Date: Wednesday 26th August 2020
Interview Date: Friday 4th September 2020 (By Zoom)

We value diversity, promote equality and encourage applications from people of all backgrounds. We particularly welcome applications from people with lived experience of homelessness.

For more information about our work please visit our website.

Registered Charity Numbers E&W1082947, SC040094

The Social Connection Project is an exciting new initiative which aims to recruit volunteers and match them with people exiting homelessness in Brighton & Hove. The volunteers will support people to engage in the wider community using a variety of means such as mentoring, befriending & connecting people with community groups & activities. The aim of the project is to reduce social isolation, improve tenancy sustainment and build people’s well-being

Justlife have been operating in Brighton for 8 years and provide engagement work for people who are homeless, helping clients improve and maintain their health, by accessing primary care, attending appointments and linking with relevant services, as well as a weekly activities programme and support specifically for those in emergency accommodation. The Creative Studio provides art opportunities for people who have experienced homelessness. We also engage in research into the effects of unsupported temporary accommodation, which informs our work locally, as well as enabling us to have conversations on a wider scale to bring about positive change.

This role is responsible for delivering the Social Connection project as part of the team. Working with the Operations Coordinator, this will include recruiting and training volunteers, managing referrals, developing a client social event, group volunteer support sessions, developing publicity and promoting the service within the city.

Responsible to: Operations Coordinator

Responsible for: Volunteers

1. Job Description

The Social Connection Project Coordinator will coordinate and deliver the project which will include:-

1. Recruiting and training for volunteers
2. Managing referrals
3. Developing promotional materials and promoting in the city
4. Ensuring effective monitoring of the project
5. Administration of the project
6. Supporting volunteers
7. Representing Justlife to external stakeholders across the city to increase awareness and engagement with the project
8. To be part of, and contribute to, the Justlife staff team, attending meetings and events as appropriate and to be involved in staff development, training and supervision

About the APPG on Malaria & NTDs

Established in 2005, the APPG on Malaria & Neglected Tropical Diseases (APPMG) has an established history of actively engaging UK parliamentarians on the issues of malaria and neglected tropical diseases (NTDs). The APPMG facilitates and implements an active calendar of parliamentary and public events, policy briefings to support parliamentary debates and specialist meetings to inform and mobilise UK parliamentarians in support of priorities and policies that will accelerate progress against malaria and NTDs.

The priorities of the APPMG are guided by the Chair and Officers of the group, all sitting MPs and Peers in Westminster, and implemented with support from a part-time Coordinator to provide parliamentary and policy advice and administrative functions. The APPMG benefits from an active base of expert stakeholders from across academia, research, multilateral organisations, industry and the private sector as well as civil society. This is a significant resource to the APPMG in understanding and working to highlight key opportunities to engage parliamentarians on a wide range of topics from access to medicines, R&D for new tools, aid architecture, funding gaps, to evidence-based policy to inform control and elimination programmes.

In 2020, the APPMG is looking for an enthusiastic self-starter to fill the role of Coordinator. The candidate will support the secretariat function of the APPMG across the issues of malaria and NTDs, actively engaging with UK parliamentarians, expert stakeholders and networks including the UK Malaria Advocates and the UK Coalition against Neglected Tropical Diseases.

Role of the Coordinator

The APPMG Coordinator will act on behalf of the best interests of the Chair, Officers, and parliamentary members. The agenda of the APPMG will be driven by the Chair and Officers with input from and consultation with the external malaria and NTDs stakeholders as and when needed. The Coordinator will maintain regular contact with all external partner organisations to ensure broad and unbiased representation of the malaria and NTDs communities. The Coordinator will be required to work alongside the APPMG Chair and Officers to raise the political profile of malaria and NTDs with UK policy and decision makers and grow parliamentary support for the fight against malaria and NTDs.

Reporting

The Coordinator will be employed and line managed by and administratively accountable to Malaria No More UK. The Coordinator is functionally responsible to the APPMG Chair and Officers to execute the approved strategy and workplan.

Key responsibilities

Stakeholder engagement:

• Liaise with expert stakeholders to understand the key threat to progress on malaria and NTDs and the implementation of UK government policy in support of these issues.
• Collaborate and partner with expert stakeholders to strengthen parliamentary discussions with recommended content and guest speakers.

Parliamentary and policy advice:

• Identify potential APPMG priorities and share policy advice to inform the APPMG Chair and Officers on annual themes to be addressed in APPMG activities.
• Liaise with parliamentarians personally and develop and maintain a broad network of external contacts.
• Lead the organisation of parliamentary events and meetings focusing on key issues relating to malaria and NTDs and bringing together experts and parliamentarians, including logistics, agendas, and briefing materials.
• Support parliamentarians through the drafting of letter correspondence to relevant parliamentary targets; briefing papers ahead of parliamentary debates; circulating regular updates to parliamentary members and the wider malaria and NTD community on APPMG activities.
• Prepare speech remarks upon request to support APPMG parliamentary members and visiting dignitaries to APPMG events.
• Lead/support the preparation of an annual report on the activities of the APPMG, and other specialist reports based on discussion with APPMG Chair and expert stakeholders.
• Lead the organisation of field visits for parliamentarians to see international programmes tackling malaria and NTDs first-hand.

Administrative, strategy and planning:

• Development of a Chair and Officers approved annual workplan and oversight of the APPMG’s budget.
• Monitor and regularly report to the APPMG Chair and Officers on progress against the strategy and workplan.
• Financial reporting and basic accounting.
• Ensure strategic and operational plans fall within available budget and escalate to the APPMG Chair and Officers when there are concerns about the financial viability of being able to execute the workplan.
• Effective communication and lead renewal/revisions of MoUs with financial donors where required.
• Liaise with financial donors to cultivate continued support to the APPMG.
• Identify opportunities to grow and strengthen the APPMG.
• Ensure compliance with all APPG protocols and reporting requirements with the APPG Register.

Communications:

• Prepare press releases when relevant, update the website when needed and manage the APPMG’s social media accounts.
• Effectively communicate between the Chair, Officers, members, and external stakeholders.

Person specification

Essential

• Knowledge and understanding of the UK parliamentary system
• Experience of parliamentary affairs
• An understanding of global dialogue on the Sustainable Development Goals
• Experience in international public health/development programs
• Excellent writing and critical analysis skills
• Excellent communication skills to build collaborative relationships and supportive engagement with stakeholders
• High attention to detail and quality
• A strong commitment to partnership and a collaborative approach
• Ability to undertake domestic and international travel agreed upon with the APPMG Chair and Officers

Desirable

• Experience in malaria and/or neglected tropical disease programmes/policy engagement/communications
• Experience of communicating science to a non-scientific audience
• Knowledge of website editing
• Knowledge of print production and use of online/social media
• Lived experience of malaria and/or NTDs

Staff benefits include:

• 10% employer pension contributions
• 28 days’ annual leave plus 8 bank holiday days

To apply, please send your CV together with a supporting statement detailing why you are interested in this position and how your skills and experience fit the person specification above

MNMUK recognises the value of a team in which people from diverse backgrounds are able to introduce fresh ideas and contribute to delivering our mission to make Malaria No More. Candidates from historically marginalised or underrepresented backgrounds are encouraged to apply.

Upon appointment you will be required to comply with the Baseline Personnel Security Standard, undertaken by the Members’ Staff Verification Office (MSVO). See Members’ Staff Verification Office (MSVO) page for further info.

Closing date for applications: 17th August 2020

Do you have a passion to organise ? We are recruiting for a temporary team coordinator for an high profile human rights organisation , immediate start !

Working closely with the manager to develop the organisations approach to service user involvement so that it is always an integral part of the work of the whole organisation and the people who work with and in the organisation; assess risks involved with this approach.
In liaison with the Centres Managers to organise Expert by Experience virtual and physical group meetings and recruit new members to the group.
Support Expert by Experience groups in developing, designing and delivering campaign projects.
Support the Expert by experience manager to develop the way in which the charity listens to, assesses and considers the aspirations and priorities of Expert by Experience members.
Encourage discussion within the charity at all levels and in all centres about the utility of service user involvement and examine ways in which it can be improved.
Encourage Expert By experience groups to be involved in decisions affecting service delivery of Refugee Action services and suggest to Senior leadership Team the appropriate mechanisms for this to take effect.
Support the Expert by experience manager to ensure that the organisational strategy and service development are informed by service users feedback.
Maintain a database of all Expert by experience existing group members.

The Candidate
Strong administration experience
Experience of organising virtual and physical groups meetings.
Ability to lead and motivate service users
Planning, developing, implementing and managing projects
Reasonable level of IT literacy knowledge of Microsoft Word, Excel, email, websites, Databases and the internet.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Following a restructure, JUSTICE is looking to appoint a Membership and Communications Coordinator to join our development team. This role will focus on developing and supporting JUSTICE’s membership and coordinating JUSTICE’s communication and marketing campaigns.  

JUSTICE has a diverse membership of just under 2000 individuals and corporates, spanning senior lawyers and retired judges – some of whom have been members since 1957! – to students aspiring to a legal career. The successful candidate will work closely with our members to ensure that our membership offer is attractive, that members are informed about our work and that we are responsive to their needs.

Integral to our membership and Friends programmes is the way we communicate and our events programme. This position will also coordinate JUSTICE’s communications and marketing campaigns. The postholder’s responsibilities will include running JUSTICE’s website, social media presence, leading relationships with press, our newsletters, our Annual Review and other printed material.

We are looking for a bright, motivated person who is passionate about justice and can deliver compelling pitches and create engaging content to attract new members and donors. The successful candidate should be creative, have a solution orientated approach to work and an excellent eye for detail. You will need to be able to work independently and as part of a team. With excellent interpersonal skills, you will be able to work collaboratively with JUSTICE members from students to senior and retired judicial figures, as well as other stakeholders. Previous experience in marketing campaigns or of using social media to advance a social issue or other campaign, is desirable. We encourage candidates with transferrable skills from various fundraising or marketing roles to apply.

The successful candidate will be appointed to a full-time post on a fixed term six-month contract, with the potential for this role to become permanent depending on funding, organizational need and individual performance. Based at our London office, although working remotely from home until at least 4th January 2021. Our staff enjoy flexible working conditions, 27 days annual leave pro rata (plus the week between Christmas and the New Year), 8% employer pension contribution (rising to 10.5% after two years) and access to an Employee Assistance Programme.

The deadline for applications is Midday on Wednesday 12th August. Interviews will be held the week of 24th August. Candidates will be required to make a presentation as part of the interview process.

JUSTICE is an equal opportunities employer. We encourage applications from people of all backgrounds, but particularly welcome applications from disabled candidates, and Black, Asian and Minority Ethnic candidates.

Please note that we will not respond to any enquiries from recruitment agencies.

Overview

We are looking for a Funding Operations Officer to join our Finance and Operations team. The Finance and Operations team is a vital part of the Charity’s ability to make an impact and improve health in Lambeth and Southwark, and uses cutting edge software, including Salesforce and Tableau, for its operational systems and business intelligence. This role is responsible for administering the Charity’s grants and special funds on a day-to-day basis and for responding to incoming enquiries and other communications from grant applicants and fundholders. The role also supports the Finance and Operations team in ensuring accurate reporting and compliance with our procedures, and informs the wider organisation with high quality reporting on grants and special funds.

This is an excellent opportunity to join an experienced and growing team at an exciting time as we implement increasingly sophisticated systems for grants management and reporting, and continually develop innovative ways of working to support colleagues both internally and externally. We are looking for an approachable and ambitious individual who works well in a team, with a keen interest in developing their skills and experience, particularly around great customer service and grant administration.

The role will support the Charity’s work through both our Funding and Trust Engagement teams, who work on our exciting Programmes and with Guy’s and St Thomas’ NHS Foundation Trust to improve the health of people living in Lambeth and Southwark. The role also manages claims to our special funds, which are the restricted donations for use at Guys and St Thomas’ hospitals, of which we currently have over 150.

Reporting to: Funding Operations Manager

Job description

The Funding Operations Officer is a key role in the Finance and Operations team, that provides operational and financial support across the organisation.

The role is responsible for:

• Processing grants applications, contracts and special fund expenditure accurately and efficiently
• Maintaining the grants management system and other records as necessary, ensuring systems are kept up to date to provide an accurate and true record of activity
• Responding to a wide range of enquiries from members of the public including hospital staff, grant holders and colleagues in a professional, helpful and timely manner
• Assuming joint responsibility with the rest of the Finance and Operations team for: maintaining the accuracy and integrity of the grants management system; preventing fraud; providing cover for absent colleagues when required; and performing any other tasks as may reasonably be required to support the effective operation of the team.

Responsibilities

Grants administration (Programmatic, Trust Engagement and Special Funds):

• Process grants applications from submission of ideas through to decision, following agreed processes and workflows
• Assist with the management of post-decision workflows, including finalising letters of offer, setting up and monitoring payment and reporting schedules, requesting reports and invoices and actioning grant closures, extensions and write back of funds
• Respond to enquiries from grant applicants and escalate more complex enquiries to the appropriate person
• Process grants-related invoices for payment, including the logging, scanning and monitoring of approval of invoices
• Maintain and appropriately file grants-related correspondence and documentation
• Generate reports and provide information and support as required relating to applications and grants for the Funding and Trust Engagement teams
• Carry out basic due diligence checks on grant applicants
• Support colleagues to draft and execute contracts with service suppliers and maintain reports around these
• Support the production of meeting papers and reports

Special Fund administration:

• Process Special fund expense claims and invoices, ensuring all payments are made in a timely fashion and flag issues regarding invoices with key partners and work together to ensure accurate invoicing
• Build relationships with fund holders and support them as required in the management of their fund
• Support the Trust Engagement team to obtain spending plans and other reports from fund holders
• Produce monthly fund statements and distribute to fund holders
• Maintain up-to-date and accurate records of fund holders and other information relating to the funds
• Manage communications with fund holders including creating content for newsletters, drafting key messages, and sending out welcome packs for new fund holders
• Respond to enquiries from fund holders and escalate more complex enquiries to the appropriate person
• Maintain and appropriately file special fund related correspondence and documentation
• Generate reports and provide information as required relating to fund balances, income and spending, fund holders, activity and actions, both internally and externally

General:

• Generate mailing lists based on specific criteria and undertake mailings (e.g. fund holder newsletters)
• Assist with the development of Salesforce, new or improved processes, and new ways of working through user testing and development of guidance
• Provide absence cover for other Finance and Operations team members as agreed from time-to-time.

The job holder will be working in a developing environment and will therefore be expected to undertake other appropriate duties as required for the effective operation of the Charity.

Person specification

Qualifications and knowledge

• Able to communicate effectively with others, both verbally and in writing, especially when explaining process (essential)
• Computer literacy (essential)
• Some familiarity with health/social care/voluntary sector technical language and organisations (desirable)
• Some familiarity with basic financial and grants related terms and concepts (desirable)

Experience

• General office administrative experience with exposure to a variety of processes and activities (essential)
• Experience using the Microsoft Office suite (essential)
• Customer facing or enquiries related experience (essential)
• Regular use of database/CRM systems, finance system or grants management system (desirable)
• Experience in drafting and reviewing supplier contracts (desirable)

Skills and attributes

• Self-starter who is adaptable, works with integrity, and exhibits the Charity’s enterprising, collaborative and delivery-minded cultural and behavioural values
• Willing to learn and develop new skills, and help to develop the knowledge and skills of peers
• Committed to the principle of continuous improvement, with careful attention to detail and due process
• Committed to delivering consistent and high-quality customer service to both internal and external stakeholders
• Good interpersonal skills and able to effectively liaise with both internal and external communities
• Confident in communicating well, both in writing and verbally, and exhibits listening and influencing skills
• Problem solving skills, able to use initiative and actively seeks pragmatic solutions
• Good planning and organisational skills, able to work to multiple prioritised tasks, targets and deadlines, with careful attention to detail
• Team player, with an ability to support effective working relationships
• A self-sufficient individual, who enjoys the challenge of working with multiple stakeholders and complex systems

Founded in 2016, Ambition Aspire Achieve (AAA) is a registered charity focused on supporting some of the most disadvantaged, vulnerable and at-risk young people in Newham and east London, providing them with new opportunities to build self-belief, enabling them to overcome their personal barriers to progression. Delivering projects and activities from our community hubs, the Terence Brown Arc in the Park in Canning Town and the Glyn Hopkin Abbey Hub in Stratford, we provide high quality youth provision enabling each young person to achieve their full potential, personally, socially and educationally. Boosted by funding secured from the City Bridge Trust, we are now looking to grow and further develop our youth programmes to reach even more vulnerable young people, making the best possible difference and changing lives.

We are seeking to appoint an experienced, motivated and energetic SEND Coordinator. Reporting to our Operations Director, this exciting role will take responsibility for leading, developing and delivering our projects and programmes supporting young people with Special Educational Needs or Disabilities, including the delivery of a new project funded by the City Bridge Trust. Offered on a full-time basis (with the option to discuss the possibility of reduced hours), the role will provide a combination of delivery support and coordination of AAA’s projects supporting young people with Special Educational Needs or Disabilities (SEND), supporting their personal, educational, creative and social development, helping them to reach their full potential. This is a great opportunity to join a growing charity and make a difference to the lives of vulnerable young people, whilst contributing to the development of our offer for SEND young people and young adults at a key time.

Successful candidates will have demonstrable experience in developing and delivering projects and programmes supporting young people with Special Educational Needs or Disabilities, meeting pre-determined output and outcome targets. You will also bring experience of leading teams of paid and volunteer workers delivering high quality programmes meeting the needs of vulnerable young people. You will be self-motivated with a commitment to the equality of opportunity and Ambition Aspire Achieve’s purpose and bring strong communication skills with the ability to build effective, positive and professional relationships with SEND young people, their parents/carers, project staff and key stakeholders.

Responsibilities include:

• Leading on the development and delivery of specific youth-related projects supporting young people and young adults with SEND across AAA, ensuring project milestones and outputs are met or exceeded
• Leading and line managing a small team of sessional workers and volunteers delivering AAA’s SEND projects 
• Working collaboratively with key partners (e.g. schools, community stakeholders, delivery partners) to support the recruitment of young people and the effective delivery of provision
• Providing for the social, personal, educational and leisure needs of young people with SEND by leading in the running, organisation and delivery of AAA projects, enabling service users to increase their skills and confidence and realise their full potential
• Liaising with parents and carers of SEND young people participating in AAA’s projects, building strong relationships to support the development of service users
• Supporting SEND young people to identify positive progression opportunities

The salary for this post will be £25,000 to £28, 000 per annum pro-rata (depending on prior experience and qualifications). 

The closing date for applications is Friday 28th August 2020 at 5pm with interviews expected to take place the following week.

Ambition Aspire Achieve is an equal opportunities employer and welcomes applications from all sections of the community. Our recruitment and selection processes are in accordance with best practice in safeguarding children and young people.