Operations manager volunteer roles in sandy, central bedfordshire

Recycllux

Recycllux solves the marine plastic waste crisis by enabling corporations, coastal authorities, and ports to act through our Marine Plastic Cleanup-as-a-Service (AI satellite-powered plastic pollution detection, decentralized cleanup operations, traceable plastic offset & ESG reporting).

Recycllux tackles the escalating crisis of marine plastic pollution, which endangers ecosystems, disrupts coastal economies, and accelerates climate change. Each year, 12 million tons of plastic enter the seas and oceans—set to triple by 2040. Despite EU mandates for urgent action, existing solutions fail due to lack of real-time monitoring, scalable cleanup methods, and transparent impact verification.

Recycllux solves the marine plastic waste crisis by enabling corporations, coastal authorities, and ports to act through our Marine Plastic Cleanup-as-a-Service platform that integrates:

1. AI satelite-powered marine plastic detection to provide real-time data on plastic pollution spots in the sea;
2. Decentralized cleanup operations leveraging local value chains (fishing vessels, NGOs, recyclers) with blockchain-based traceability.
3. Certified ESG reports and Plastic Offset Credits for compliance and sustainability.

Our AI-driven satellite analysis identifies marine plastic hotspots in the seas, enabling efficient, targeted decentralized cleanup interventions to effectively remove plastic waste and ensure it is reintegrated into the circular economy. The blockchain-based intervention management portal ensures full traceability from detection to collection, recycling, and impact reporting, allowing companies, coastal authorities, and ports to demonstrate compliance and sustainability efforts transparently.

By embedding collection within coastal communities and engaging local fishing fleets and local NGOs, we minimize carbon emissions, create local jobs, and improve cost efficiency. Partnering with local recyclers and repurposing facilities, we ensure that plastic waste is reintegrated into the circular economy, reducing reliance on virgin plastics and cutting greenhouse gas emissions.

Recycllux advances climate resilience by preventing plastic pollution from harming marine ecosystems, enhancing seas health and mitigating pollution-related CO₂ emissions.

Legal Specialist

Volunteer Role Description (remote, unpaid)

About Recycllux: Recycllux is a deep-tech startup on a mission to make marine plastic cleanup traceable, data-driven, and scalable. Using satellite imagery, AI, and blockchain, we identify and verify cleanup interventions - turning marine plastic from a global burden into measurable environmental action.

Role Overview: We are looking for a legal-savvy volunteer to support our early-stage legal needs — helping us lay the foundation for strong governance, compliance, and partnership frameworks. This is an excellent opportunity to contribute your legal skills to a real-world, impact-driven venture at the intersection of sustainability and innovation.

Your Contribution: • Assist with drafting and reviewing basic legal documents (e.g. contracts, NDAs, agreements, MoUs) • Support preparation of our shareholder agreement • Help outline templates for pilot agreements, customer contracts, partnership terms, and governance documents • Advise on legal risks and compliance related to startup operations and international partnerships

Skills We're Looking For: • Legal background (LL.B., LL.M., or equivalent experience) • Familiarity with startup law and contracts • Ability to communicate legal matters clearly and pragmatically • Strong ethical standards and commitment to confidentiality • Bonus: Experience in EU law and technology law

Weekly Time Commitment

7-9 hours per week

Duration of Volunteer Role (remote)

6+ months

ShowerBox is a registered charity that has been providing free and secure showers as well as toiletries and supplies, warm drinks, snacks and haircuts to individuals facing homelessness since 2018. Our mission is to enhance our guests’ sense of physical well-being and dignity, help combat social isolation, and provide access to other essential resources such as health clinics and mobile libraries. By empowering individuals, we hope to help them make long term improvement in their lives.

Learning of individuals having passed away from preventable illnesses on the streets due to an inability to get clean and the social stigma associated with poor personal hygiene, Sarah Lamptey (our CEO) started offering weekly showers in St. Giles churchyard in Soho, London, from 2019. ShowerBox became a Charitable Incorporated Organisation (CIO) in 2021 and since then has been expanding nationally. Now, we operate in multiple sites – Central London, Birmingham, and Barking – either independently or in partnership. Central London remains our biggest site, followed by Birmingham and Barking, and we are in initial discussion with others. We receive our funds through philanthropy – currently supported by National Lottery Community Fund, Vitol Foundation, HS2, amongst others. 

The Board of Trustees is the ultimate governance body for the organisation, serving as stewards of the organisation’s resources, and is ultimately responsible for ShowerBox’s strategy, operations, adherence to law and regulation and financial management. The Trustees serve on a voluntary basis, and meet four or five times a year (online or in person in London).

What are we looking for?

We are looking for a Chairperson to take ShowerBox forward into an important and influential role following and building on the success it has had since becoming a CIO and expanding into 3 locations.

The Chair leads the Board of Trustees and works closely with ShowerBox’s CEO to achieve its goals. The Chair is responsible for key areas, including:

• Providing effective strategic leadership and management to the Board of Trustees enabling them to fulfill their responsibilities for the overall governance and strategic direction of ShowerBox

• Providing support to the CEO and ensuring s/he is held to account for achieving agreed strategic objectives

• Ensuring the Board meets regularly to review activities, major risks and opportunities

• Ensuring Trustees fulfill their duties and responsibilities for effective governance of ShowerBox

• Ensuring the Board is regularly refreshed and incorporates the right balance of skill, knowledge and experience needed to govern and lead the charity effectively

• Conducts an annual appraisal and remuneration review of the CEO in consultation with other Trustees

• Acts as an ambassador for ShowerBox, representing it at external functions, meetings and events as appropriate and as spokesperson for the organisation when appropriate

• Ensuring financial stability and effective and efficient administration of ShowerBox

• Safeguard the good name and values of ShowerBox

Person Specification

• Interest in making a difference in the lives of people experiencing homelessness/housing insecurity

• Experience serving as a Trustee or Board member (in either for-profit or non-profit organisation). Previous experience as Chair of a voluntary organisation is an advantage.

• An understanding of legal duties, responsibilities, and liabilities of trusteeship, together with an understanding of the financial aspects of running a charity.

• An ability to work effectively as part of a team contributing an independent perspective.

• Strong leadership, people management skills and the ability to chair meetings effectively.

• Ability to devote time and effort to support a small and growing charity and fulfill the duties outlined above.

• Prepared to attend four board meetings per year (mostly online) plus one or two ad hoc committees and/or events in line with their expertise, specific interest, or as needed

Terms of Appointment

Chair of Trustees is appointed for a 2 year, renewable term. It is anticipated that the time commitment should be no more than 2 days a month but there could be occasions when extra time will be required (for instance, during planning of new projects or when dealing with unexpected situations). The role of Chair is unpaid.

Please send your CV and a short cover letter outlining why you are interested in working with ShowerBox. Applications will be reviewed on a rolling basis. 

Veganuary is looking for Trustees

We are looking for a number of brilliant people to serve as Trustees, joining our international team to be a pillars of support in our mission to create a better world for humans and animals alike.

This is a very exciting time to join our organisation and help shape the path forward as we continue to grow and expand the vegan message globally. We are currently recruiting for more than one vacancy and are looking for the following skills or attributes in particular:

• A trustee with fundraising expertise or connections with potential funders
• A trustee with risk management expertise
• A trustee located in Germany, with knowledge of German charitable governance

Please find all the information about the role in our application pack linked below.

Deadline for applications is 09.00 on Monday 14 July 2025. Details on how to apply are in the application pack. 

We are looking for a Finance Trustee to support the Board by providing an oversight of our affairs, ensuring our financial viability and that proper financial records and procedures are maintained. 

We are a small CIO with 3 part time staff.  Our Finance Trustee will participate in all areas of our governance but take a special interest in the financial  strategy and governance. They will use their sound financial skills & experience to support the Board’s understanding & interpretation & to ensure legislative compliance.

Our payroll is outsourced and we have an external investment portfolio manager.

Our current finance trustee has served their term of office & it is now time to look for their successor.

All meetings except our AGM/annual award event are remote. We need you to be available to attend: 

2 (evening) Board meetings

1 summer (evening) business meeting

3 Finance subcommittee (evening) meetings

1 in person day Board/AGM/Award event

Fundraising sub committee meetings - frequency tbc these will be held remotely in the evenings

The Finance Trustee will adhere to the role description of a trustee & in addition has the following key responsibilities:

• To support the Board to oversee & to ensure appropriate presentation of budgets, accounts, management accounts and financial statements.
• To ensure appropriate presentation of accounts and records, ensuring that financial resources are spent in accordance with the charity’s policies, good governance, legal & regulatory requirements.
• Liaising, where applicable, with the Chair/ other appropriate members of staff & supporting on financial matters
• Supporting the Board to monitor the financial viability of the charity.
• Creating in conjunction with relevant trustees & staff sound financial processes & procedures for the control of the charity’s assets.
• Advising on the financial implications of the charity’s strategic plan.
• Reviewing the annual accounts &, where applicable, liaising with the charity’s external bookkeeper to ensure the accounts are compliant with the current charities’ SORP.
• Ensuring that sound financial management is maintained & ensuring expenditure is in line with the charity’s objects.
• Authorisation of charity expenditure & banking transactions set up on online bank accounts
• Liaison with the fund manager responsible for the charity’s investment portfolio
• Oversight of payroll, HMRC reporting & operation of auto-enrolment pension scheme for staff

Job Title: Finance Assistant                                                                           

Reports To: Finance  Manager 

Location: Remote

Employment Type: Volunteer (12 hours/week for 6 months)

About the Project – “Solta o Jogo”
“Solta o Jogo” is a vibrant cultural competition and festival celebrating Brazilian heritage through Capoeira, music, dance, acrobatics, and a Brazilian arts & crafts fair. Hosted at Kingston University Townhouse, the event invites the community to participate in free performances, workshops, and exhibitions promoting cross-cultural understanding.

As part of this initiative, we are seeking a Finance Assistant to support the day-to-day financial operations of Quilombo UK. This is an ideal role for someone looking to apply or gain hands-on experience in finance within the Third Sector, while contributing to a meaningful, community-led cultural project. 

Position Overview:
The Finance Assistant will support the Finance Manager in tasks such as financial data entry, expense processing, reconciliation, and reporting. This role requires someone with good numerical skills, attention to detail, and a proactive mindset. The opportunity offers valuable exposure to nonprofit financial processes, along with flexibility and training support.

Key Responsibilities:

Finance & Data Entry:

• Collect and accurately enter financial data into spreadsheets and databases.

• Assist in processing staff and volunteer expense claims, ensuring proper documentation and approval.

• Support with checking account balances and assisting in payment reconciliation tasks.

Budgeting & Analysis:

• Help perform calculations and draft basic financial reports.

• Review department budgets regularly and report discrepancies to the Finance Manager.

• Assist in auditing financial records and preparing financial statements.

Reconciliation & Compliance:

• Reconcile discrepancies in financial records and propose corrections.

• Adhere to the organisation’s financial policies and reporting procedures.

• Respond to internal finance queries and offer support where needed.

Continuous Improvement:

• Suggest improvements to increase efficiency, accuracy, or cost savings.

• Maintain accurate documentation and support reporting for audits or internal reviews.

Required Qualifications:

Education:

• Graduation required; relevant coursework or volunteer experience preferred.

• Previous experience in finance, bookkeeping, or administrative support is advantageous.

• Understanding of basic accounting principles is desirable.

Skills:

• Strong numerical skills and analytical mindset.

• Proficiency in Microsoft Excel and Word.

• Excellent organisation, time-management, and attention to detail.

• Ability to communicate clearly with internal stakeholders.

• Professional, self-motivated, and able to work independently.

Benefits:

• Gain real-world experience in finance and bookkeeping within a nonprofit setting.

• Learn financial processes used in the Third Sector.

• Receive mentoring and training to develop finance and administrative skills.

• Work remotely with a supportive and mission-driven team.

• Reimbursement of local travel expenses if in-person attendance is required.

Equality Statement

Quilombo UK is committed to fostering an inclusive and diverse environment. We promote equal opportunities in line with the Equality Act 2010. Discrimination of any kind will not be tolerated, and we encourage applications from individuals of all backgrounds.

Role Overview

As the Volunteer Executive Assistant, you will play a crucial role in supporting the CEO by managing key administrative and strategic tasks that help drive the organisation’s success. This position offers a unique opportunity to work closely with senior leadership, gaining insight into high-level decision-making and organisational strategy.

You will act as a trusted partner to the CEO, assisting with scheduling, communication, and project coordination to ensure smooth day-to-day operations. 

This role is perfect for someone who:

Enjoys taking initiative and finding creative solutions to challenges.

Has a keen eye for detail and can anticipate the needs of leadership before they arise.

Is looking for a hands-on learning experience in executive leadership, nonprofit management, or organisational strategy.

Wants to make a meaningful impact by supporting a mission-driven organization.

Responsibilities:

Act as a key point of contact and liaison between the CEO and internal/external stakeholders.

Coordinate, prepare, and follow up on meetings, ensuring the CEO is always equipped with relevant information and materials

Draft and edit correspondence, reports, and presentations to maintain a professional and impactful standard.

Undertake research and data analysis to support decision-making and strategic initiatives.

Assist with project management tasks, ensuring deadlines and objectives are met.

Support the planning and coordination of events, campaigns, and advocacy initiatives.

Keep track of key actions, priorities, and goals, ensuring the CEO's time is optimised for maximum impact.

Adapt to the evolving needs of the CEO and the organization, stepping into new challenges with enthusiasm.

What We’re Looking For

Strong organizational and time-management skills

Excellent written and verbal communication

Proficiency in Microsoft Office / Google Suite

Ability to work independently and handle confidential information

Previous experience in executive support or administration (preferred but not required)

Passion for our mission and a commitment to supporting nonprofit work

What You’ll Gain

By joining us as a Volunteer Executive Assistant, you’ll gain more than just experience—you’ll become part of a meaningful mission while developing key professional skills. Here’s what you can expect:

- Valuable Executive-Level Experience – Gain first hand insight into the operations of a CEO and how strategic decisions are made within an organisation.

- Professional Development – Enhance your skills in executive administration, leadership, time management, and communication—great for career advancement.

- Mentorship & Networking – Work closely with an experienced CEO and connect with professionals across different sectors, expanding your career opportunities.

- Resume Booster – Having experience as an Executive Assistant to a CEO is a strong asset for future job opportunities, particularly in business, nonprofit leadership, and administration.

- Flexibility – Enjoy a volunteer role that fits around your schedule. We understand that life is busy, so we offer flexibility in working hours.

- Personal Fulfillment – Contribute to a cause you’re passionate about, knowing that your work is directly helping to drive real change.

This is an exciting opportunity to work closely with a CEO, gain invaluable executive experience, and contribute to a mission-driven organisation. If you’re highly organised, proactive, and eager to make a real impact, we’d love to hear from you!

Join us in driving positive change—apply today by sending your CV and a brief cover letter

We look forward to welcoming you to the team!

Job Title: Admin Assistant                                                                               

Reports To: Department Manager 

Location: Remote 

Employment Type: Volunteer (12 hours/week for 6 months)

About the Project – “Solta o Jogo”
Solta o Jogo is a vibrant cultural competition and festival celebrating Brazilian heritage through Capoeira, music, dance, acrobatics, and a Brazilian arts & crafts fair. Hosted at Kingston University Townhouse, the event invites the community to participate in free performances, workshops, and exhibitions promoting cross-cultural understanding.

As part of this initiative, we are seeking a dedicated Admin Assistant to support the day-to-day coordination and administrative operations behind this exciting and community-driven programme.

Position Overview:
The Admin Assistant will play a vital role in supporting communication, event coordination, documentation, and volunteer tracking. This position is perfect for someone looking to gain hands-on experience in nonprofit administration, event logistics, and team coordination. The role offers flexibility, skill development opportunities, and the chance to make a meaningful impact within the community.

Key Responsibilities:

Event Coordination Support

• Schedule and manage logistics for project events, workshops, and community showcases.

• Track bookings, rehearsals, and venue use to ensure a smooth timeline.

• Support RSVP management and communication for performances and activities.

Data & Documentation Management

• Maintain and organise project records such as attendance sheets, registration forms, and feedback.

• Ensure digital files are properly stored and accessible for all team members.

• Assist in compiling reports and summaries post-events.

Communication & Liaison

• Serve as a contact point for public and internal queries related to the project.

• Help coordinate communication between departments involved in the project (HR, Marketing, PR, Finance).

• Communicate with facilitators, artists, and partners to confirm details and provide logistical support.

Resource & Inventory Support

• Track inventory of promotional and event materials.

• Assist in coordinating procurement and delivery of materials for activities and performances.

Volunteer Coordination

• Monitor onboarding progress of volunteers engaged in Solta o Jogo.

• Assist with preparing and maintaining volunteer schedules.

• Provide administrative support during volunteer briefings and training.

General Administrative Duties

• Take meeting minutes and circulate action items.

• Help draft internal updates, task lists, and team reminders.

• Provide general clerical support as needed.

Required Qualifications:

Education:
No specific degree required, but experience in administration, event coordination, or office support is desirable.

Skills & Attributes:

• Excellent organisational and time-management skills.

• Proficiency in Microsoft Office (especially Word and Excel).

• Strong verbal and written communication skills.

• Attention to detail and ability to multitask efficiently.

• Friendly, professional, and proactive attitude.

• Ability to work independently as well as collaboratively with remote teams.

Benefits:

• Gain practical experience in nonprofit administration and cultural event coordination.

• Work flexibly with a remote, supportive team.

• Contribute to a vibrant, meaningful community project.

• Receive mentoring and transferable skill development.

• Local travel reimbursement for any in-person events or meetings (if applicable).

Equality Statement:

Quilombo UK is committed to fostering an inclusive and diverse environment. We promote equal opportunities in line with the Equality Act 2010. Discrimination of any kind will not be tolerated, and we welcome applications from individuals of all backgrounds.

Trustees required – Evolve Counselling CIO (1181861) 

• Location: remote/Cambridgeshire area 

• Voluntary role: reasonable expenses paid 

• Time commitment: 0-5 hours per month (estimated), mostly outside office hours 

• Term: negotiable, e.g. interim/three years/extendable by re-election 

• Application closing date: 7 July 2025 

The Role: 

Dynamic Trustees needed, with charity and commercial skills, to support mental health CIO. With an ambitious development programme up and running, we need to expand our Trustee Board. This is an exciting opportunity to join us at a crucial time of growing demand for our services. 

About Us: 

Evolve Counselling is a long-established charitable social enterprise, providing low cost, affordable or funded mental health counselling to adults in mainly Cambridgeshire and surrounding counties. Our counselling community is made up of 50 – 60 qualified self-employed practitioners, working part-time. We deliver talking therapies to adults – online and in person. Our service delivers around 500 counselling sessions per month to a broad range of individuals, many of whom would not otherwise be able to access counselling support. Evolve also provides supervision, reflective practice, critical incident support, and mental health awareness and related training, to organisations and businesses large and small. 

What We’re Looking For: 

Our Trustee Board is currently drawn from the counselling and therapies community, plus commercial and other charity backgrounds. Now, with crucial development of the CIO ahead, we are looking for new members to expand the Board to its maximum ten places and to gain skills and insight from an equal, diverse and inclusive group that takes in business skills, knowledge of charities, and experience of not-for-profit finances to make growth plans a reality. 

The Board will keep us on track with good governance through oversight of our work and will also help our keen new CEO to secure a sound financial base from which to grow our operations to meet the ever-increasing demand for our services. 

We welcome applications from individuals with backgrounds in any of the following areas: 

• Business strategy and planning 
• Commerce/industry 
• Governance 
• Working within the charity/CIO sector 
• Financial management 
• Legal expertise 
• Health and wellbeing services 
• Mental health counselling 
• Health service commissioning or delivery planning 
• Advocacy or advice services 
• Data protection/GDPR knowledge 
• Adherence to the Nolan Principles of Public Life 

Application process: Please email with your CV and letter of application, stating why you’d like to become a Trustee at Evolve Counselling and how your skills and experience align with our plans for growth. 

About Us

My Black Dog is a charity that offers anonymous, peer to peer mental health support through our web-chat service. We are committed to making a positive impact on mental health in the UK as we tackle an epidemic that millions of people face.

We were founded on the motto "talk to someone who gets it". We want to connect people who share lived experiences to provide an empathetic, non-judgmental space where everybody understands how it feels to experience mental health struggles.

Position Overview

Our web-chat service is run by our Volunteer Pack, each of whom have their own lived experience of mental health challenges. In addition, each shift has a 'Leader' and a 'Mentor'. These are Volunteers who carry out specific roles during the shift and, together, ensure its success:

• Leaders - Managers of the shift. There to ensure the shift runs as it should. They support and guide Volunteers through chats and follow safeguarding processes when an alert is raised. They escalate safeguarding alerts to the shift’s Designated Safeguarding Lead (a trained professional). They also complete a 'Shift Handover' document once the shift is completed.
• Mentors - There to support and guide Volunteers through chats. Will take over from the Leader if there are safeguarding issues that need the Leader's attention and/or if the Leader needs a break.

As My Black Dog looks to expand our opening hours, we are looking to recruit additional Leaders who can run shifts and provide cover when necessary.

Leaders will be assigned a shift based on your availability and preference. The expectation is that Leaders and Mentors will form a ‘pair’ and, together, will do one shift at the same time each week. This is to provide stability, predictability and to encourage community-building between Volunteers. Shifts are usually 3 hours long. We may ask you to cover another shift when we are short, but you will never do more than 6 hours per week.

Training will be provided and you will be supported on shift by a Designated Safeguarding Lead, who will manage all safeguarding issues.

The work you will do as Leaders will ensure we provide the best possible service to our Guests. You will also be helping our Volunteer Pack to do what we do best: helping those in need by speaking to someone who 'gets it'.

Who We Are Looking For

We are looking for people who have experienced their own journey with mental health and are in a strong position to support others. We ask that our Leaders:

• Are strongly committed to helping others
• Have experienced mental health issues in order to relate to those seeking help
• Are collaborative and enjoy working with others
• Are encouraging and supportive
• Are organised and can monitor several things at once
• Can remain calm and focused during busy times and when safeguarding alerts are raised
• Are 18 years and over 
• Can commit the time to a regular weekly shift

We are particularly interested in hearing from people who are available to run a shift on the following days/hours:

• Monday to Sunday, 5pm-7pm
• Thursday to Saturday, 7pm-10pm

Role Responsibilities

1. Supervise and support Volunteers whilst on shift with general enquiries, positive feedback and signposting.
2. Assist with general volunteering enquiries whilst on shift. Provide time for guidance, instruction and de-briefing for Volunteers if required.
3. Follow Leaders processes including unexpected absence reporting, Volunteer check-in and check-out, and completing Shift Handovers.
4. Monitor web-chat conversations and ensure all chats are tagged.
5. Maintain ability to listen, remain calm and provide intervention if necessary.
6. Be able to have difficult and often complex conversations about mental health, including Guests experiencing crisis and first-stage intervention support.
7. Work alongside the Designated Safeguarding Lead (DSL) when safeguarding risks are identified.
8. Exercise discretion in handling confidential situations and information, conveying sensitive information in a timely manner to necessary individuals.
9. Provide written follow up of shifts via handover, ensuring all necessary information is handed over at the end of the shift.
10. Adhere to all standards, policies and procedures of My Black Dog.

Please note: An Enhanced DBS Certificate is required for this role. If you do not have one, My Black Dog will arrange the DBS Check for you.

www.myblackdog.co

We seek a Chairperson to head our Board at Evolve Counselling who will guide our strategic direction in the provision of lowest cost mental health counselling for individuals and businesses. 

Location: Cambridgeshire area of operations. Chair can be fully remote. 

Voluntary: Reasonable expenses paid 

Commitment: Initial term of 1 -3 years. Flexible hours per month 

Closing date: Wednesday 2nd July 2025

Overview 

For over 40 years Evolve Counselling has provided lowest-cost professional mental health counselling for adults in Cambridgeshire, Peterborough, Northamptonshire and beyond, through the skill and dedication of our team of 60+ BACP-registered counsellors.

The role 

We are looking for a new Chair who understands the growing demand for our services and the challenges of competing as a medium sized charitable business at this time. We shall look to our new Chair to build trust and engagement with our CEO, the Trustee Board, our volunteers, and supporters, as we capitalise on great recent work to stabilise and find new opportunities for significant growth. 

The new chairperson will ideally bring health and wellbeing experience and commercial skills, as well as a demonstrable empathy for charitable working and commitment to the Nolan Principles of public life. 

The role of the Chair is hugely rewarding and the scope under the leadership of the current CEO for Evolve to grow and innovate is significant. You will have significant senior leadership experience to drawn upon as you take ultimate responsibility for directing and inspiring the Trustees, making sure we are financially sustainable, and well run for our clients. Our ethos is to look upwards and outwards as we strive for a leading position in mental health services for all, and your commercial acumen, professional contacts, and powers of persuasion in business will be a huge support for our ambitions. 

Including quarterly board meetings, committee sessions (at present virtual), a face-to-face AGM event, plus away days, and regular meetings with our CEO and the trustees, we anticipate a flexible time commitment of around 2 - 5 days per month. 

For further information or an informal discussion on the role, please contact Kevin Bottrell.

Application process: Expressions of interest in the first instance by email to our CEO Gordon Ackroyd.

About the Company

Our Vision: The highest quality person centred care for all, always.

The Organisation: Picker is an Oxford-based charity with an international reputation as a key authority in the measurement and improvement of people’s experiences of health and social care services. Our mission is to make person centred health and social care a reality for everyone, always. We are here to:

• Influence: policy and practice so that health and social care systems are always centred around people’s needs and preference.
• Inspire: the delivery of the highest quality person centred care, developing tools and services that enable people’s experiences to be better understood.
• Empower: staff working in health and social care to improve experiences by effectively measuring and acting upon people’s feedback.

We believe that the first step to realising our mission is to gather and make available data to understand the views and experiences both of service users and staff in health and care organisations. We conduct many of the largest quantitative and qualitative research for a wide range of public and private healthcare organisations, national bodies, voluntary sector organisations, and international healthcare providers, investigating issues related to people’s experiences of care and organisations’ efforts to improve services. We are also determined to help turn feedback into action. We do this by a combination of identifying, sharing and promoting best practice via Awards, thought leadership and consultancy services.

About the Role

As part of the Charity’s Board of Trustees, you will be responsible for overseeing the strategic direction, financial management and governance of the organisation to ensure that at every step we are working to improve people’s experiences of health and social care services. To achieve this, you will:

• Ensure that the organisation works within its mission and charitable objectives and is compliant with charity and company law within the jurisdictions within which it is registered and operates.
• Further the charitable objectives of the organisation, including promoting our mission and staying true to our values.
• Ensure that the organisation’s policies, practice, performance, and operations are in keeping with our aims and objectives.

Responsibilities

Members of the Board of Trustees are expected to:

• Be an active and engaged member of the Trustee group.
• Take part in regular board meetings with a frequency of 6 to 8 meetings each year.
• Undertake work outside board meetings, eg preparation and reading.
• Participate in sub-committees, reflecting trustees’ policies or concerns or provide high level input to defined organisational projects from time to time.
• Interact, respond to and provide constructive challenge to our staff and other board members.
• Occasionally attend our launches and presentations of our work, alongside our staff at events and receptions.
• Occasionally represent Picker at meetings with potential funders or influencers.
• Contribute your skills, interests and contacts and support us in fulfilling our mission and in our influencing and developmental activities.
• Support, coach and help empower our staff to achieve their potential and deliver their goals.
• Take part in any training sessions provided.
• Fulfil any other duties and assignments as may be required from time to time by the Board.
• Act as an advocate for Picker in your activities in other settings.

Commitment

The full Board of Trustees meets every two months, usually in Oxford or remotely via video conference. There may be sub committees, with authority delegated to them by the Board, meeting at other intervals; and staff may seek to consult with you on your particular expertise. Occasionally, you may also be asked to represent Picker at meetings with potential funders or influencers, attend our report or product launches, or work alongside staff at events and receptions. We expect the typical commitment to be around one to two days per month.

Pay range and compensation package

This is an unpaid post, though reasonable expenses incurred through performance of duties will be reimbursed.

Qualifications

Applicants must be committed to the values and vision of Picker and committed to understanding and using people’s perspectives to improve health and social care. Demonstrable passion and commitment to person centred care for health and social care users, their carers and families, and staff is essential.

Required Skills

A background in one or more of the following areas is very desirable for these appointments:

• Communications – with experience of raising the profile of a similar sized charity or organisation to Picker.
• Business development – with expertise in identifying new opportunities to create long term impact.
• Finance experience – with a keen eye for numbers, although you do not necessarily need to be financially qualified.
• Health service – with experience as a user of health and care services, as a researcher in health and social care or as a health service practitioner or manager, whether in the NHS, the private sector, or internationally.
• Social care – with experience of working in or managing a social care provider or elsewhere in the sector.

Preferred Skills

Experience, knowledge, and skills:

• A commitment to the aims and strategic objectives of Picker and the ambitions of its growth strategy.
• A commitment to understanding and using the patient, client, service user, or consumer perspective in health and social care.
• Knowledge and experience of the governance and management principles of a charity registered in England or Scotland (desirable).
• The ability to work supportively with other Trustees, advisers, and executive colleagues to high ethical and professional standards and in line with their legal responsibilities.
• A proven strategic thinker with experience of operating at a senior management level.
• A skilled communicator who is experienced in persuading, influencing, and advising.
• A demonstrable interest in health and/or social care issues and social policy within the UK and/or overseas.
• A commitment to transformational change and learning, improvement and performance.

Equal Opportunity Statement

Picker is committed to equality, diversity, and inclusion in all that we do. This includes a commitment to ensuring diversity in our Board of Trustees so that this group reflects a broad and inclusive range of backgrounds and skills. We welcome applicants from diverse communities and backgrounds.

Please review the full job description before applying

Job Title: Personal Assistant                                                                         

Reports To: Department Manager 

Location: Remote

Employment Type: Volunteer (12 hours/week for 6 months)

About the Project – “Solta o Jogo”
“Solta o Jogo” is a vibrant cultural competition and festival celebrating Brazilian heritage through Capoeira, music, dance, acrobatics, and a Brazilian arts & crafts fair. Hosted at Kingston University Townhouse, the event invites the community to participate in free performances, workshops, and exhibitions promoting cross-cultural understanding.

As part of this initiative, we are seeking a Personal Assistant to support daily coordination, scheduling, and communication tasks across departments. This remote volunteer opportunity is ideal for someone who is detail-oriented, proactive, and looking to gain experience in nonprofit administration while contributing to a meaningful community-driven programme. 

Position Overview:
The Personal Assistant will be responsible for organising meetings, managing calendars, supporting internal communications, and assisting in day-to-day administrative operations. This role plays a vital part in ensuring smooth coordination between teams, and offers autonomy, flexibility, and mentorship opportunities for someone looking to develop or apply their administrative and organisational skills in the Third Sector.

Key Responsibilities:

Administrative Support & Coordination:

• Manage meeting schedules, appointments, and internal calendars.

• Organise virtual events, staff briefings, and team check-ins.

• Support in planning and executing internal conferences or training sessions.

Data & System Management:

• Maintain and update internal databases and contact lists.

• Implement and uphold procedures and administrative systems.

Staff Liaison & Communication:

• Act as a point of contact between managers and teams.

• Assist in internal communications and task follow-ups.

General Administrative Tasks:

• Contribute to internal meetings with updates and suggestions.

• Provide ad hoc administrative support to leadership and teams as needed.

Required Qualifications:

Education:

• No specific degree required, but relevant administrative or office support experience is preferred.

Experience:

• Prior experience as an administrative or personal assistant is an advantage.

• Familiarity with coordinating meetings, managing data, or supporting organisational logistics.

Skills:

• Strong written and verbal communication.

• Excellent organisational and time-management abilities.

• Proficiency in Microsoft Office, particularly Word and Excel.

• Proactive, professional, and able to work independently or collaboratively.

• Strong team player with attention to detail.

Benefits:

• Gain valuable administrative and coordination experience in the nonprofit sector.

• Receive support and mentorship to build confidence and skills.

• Work flexibly in a fully remote setup with a collaborative team.

• Build your network within a mission-driven cultural organisation.

• Reimbursement of local travel expenses (if in-person support is required for specific events).

Equality Statement

Quilombo UK is committed to fostering an inclusive and diverse environment. We promote equal opportunities in line with the Equality Act 2010. Discrimination of any kind will not be tolerated, and we encourage applications from individuals of all backgrounds.

About QuilomboUK

QuilomboUK is a forward-thinking organization dedicated to fostering diversity, equity, inclusion (D&I), and social justice. Through our People First approach, we aim to create workplaces where every individual feels respected and empowered. Join our remote team to play a vital role in ensuring seamless HR operations that uphold our values and compliance standards.

Role Overview

As a Talent Administrator, you will be the backbone of the Talent Advisory team, ensuring smooth HR processes, meticulous record-keeping, and compliance with legal and organisational standards. Your work will focus on exit procedures, HR documentation, administrative support, and data protection, enabling the team to operate efficiently while advancing QuilomboUK’s mission. This role is perfect for an organised, detail-oriented professional who thrives in a remote environment and believes in the power of equitable systems.

Key Responsibilities:

Exit Procedures & Offboarding

• Manage end-to-end exit processes for resignations, retirements, and contract conclusions, ensuring a respectful and consistent experience.
• Conduct exit interviews (virtually), document feedback, and share insights with the Talent Advisory team to identify trends and improve retention.
• Collaborate with Legal, IT, and managers to ensure the timely return of equipment and access revocation.

HR Records & Compliance

• Maintain accurate and up-to-date HR records (digital and physical), including contracts, right-to-work documents, and visa expiry dates.
• Prepare audit-ready documentation for internal and external compliance reviews (e.g., GDPR, ISO standards).
• Track and renew right-to-work checks, visas, and other legal requirements, flagging expiries proactively.

Administrative Support

• Assist the Talent Advisory team with administrative tasks, including drafting ER case correspondence, updating HRIS data, and generating reports.
• Manage HR system updates (e.g., employee status changes, promotions) and ensure data integrity across platforms.
• Coordinate team calendars, meetings, and training sessions to optimise workflows in a remote setting.

Data Protection & Security

• Serve as the first point of contact for data protection queries, ensuring compliance with GDPR and company policies.
• Train employees and managers on the secure handling of sensitive HR information in a remote work environment.
• Monitor access permissions to HR systems and escalate potential breaches to the Manager: Talent Advisory.

Qualifications

• Experience: 1+ years in HR administration, data management, or a similar role. Exposure to remote work environments is a plus.
• Skills:
• Exceptional attention to detail and organisational skills.
• Proficiency in HRIS platforms (e.g., BambooHR, Workday), Google Products, and virtual collaboration tools.
• Strong written communication skills for drafting policies, reports, and employee correspondence.
• Knowledge:
• Understanding of GDPR, UK right-to-work requirements, and fundamental employment law.
• Familiarity with D&I principles and their application to HR processes.
• Alignment: Passionate about QuilomboUK’s mission and commitment to equitable, transparent systems.

Personal Attributes

• A meticulous problem-solver who takes pride in accuracy and compliance.
• Discreet and trustworthy when handling confidential information.
• Proactive self-starter who thrives in a remote, fast-paced environment.
• Team-oriented with a “no task too small” mindset and a commitment to collective success.

Why Join QuilomboUK?

• Impact: Ensure the integrity of HR systems that directly support equity and social justice.
• Flexibility: Work remotely with a team that values work-life balance and inclusivity.
• Growth: Build expertise in HR compliance and data management within a mission-driven organisation.
• Culture: Join a collaborative, values-led team where your contributions are celebrated.

We are seeking a trustee with a finance and/or accounting background who will work with the Board of Trustees and Management to ensure the charity's financial viability.  There is also a more ‘hands-on’ function managing the charity’s investments and cash deposits. 

The Treasurer will maintain an overview of the organisation’s finances, ensuring financial viability, advising and guiding on financial requirements and best practice and providing advice, assistance and information to Trustees (Committee Members) on their financial stewardship responsibilities.