What are we looking for?

The role will suit someone who is organised, has excellent communication skills and the ability to write a range of informative resources. You will need to be enthusiastic in your approach to work, flexible and people orientated.

To be successful as a Project Officer at Carers Trust, you will have: (the following skills and experience will be assessed at interview)

• Experience of taking the lead on coordinating multiple, sometimes complex, projects
• Experience of overseeing key elements of projects, developing and delivering project plans and monitoring progress against them
• Excellent stakeholder engagement and management skills
• Confidence in using your own initiative to progress work and manage competing demands
• Excellent organisational skills with strong attention to detail
• A positive and proactive attitude to working with others
• Experience of drafting reports, guides and presentations and confidence in sharing and promoting resources through online training events and meetings
• A working knowledge of the policy context, devolved systems and structures in Wales particularly relating to health, social care and education

What difference will you make for Carers in Wales?

This is an opportunity for you to make a real difference to the lives of Carers in Wales. As the main point of contact for members of the National Engagement Group for Carers you will be instrumental in supporting carers to have their voices heard on a national platform. You will also have a supporting role in a national project between Carers Wales and Carers Trust Wales focused on developing training and resources to improve unpaid carers’ experiences in health and social care.

You will take a proactive approach to project support, working collaboratively with colleagues across Carers Trust to deliver against a wide range of project aims, ensuring that carers and other key stakeholders are able to inform, shape and support the work of Carers Trust Wales.

If this sounds like you, we would be delighted to hear from you. 

Indicative Recruitment Timeline:

Closing Date: Midday 5 May 2021

Shortlisting Date: 6 May 2021

Interview Date: TBC – but anticipated to be 10 May 2021

Beth rydym yn chwilio amdano?

Bydd y rôl yn gweddu i rywun sy’n drefnus, sy’n meddu ar sgiliau cyfathrebu rhagorol a’r gallu i ysgrifennu ystod o adnoddau addysgiadol. Bydd angen ichi fod yn frwdfrydig yn eich agwedd at eich gwaith, yn hyblyg ac yn mwynhau gweithio gyda phobl.

I fod yn Swyddog Prosiectau llwyddiannus yn yr Ymddiriedolaeth Gofalwyr, bydd gennych: (caiff y sgiliau a’r profiad canlynol eu hasesu yn y cyfweliad)

• Profiad o arwain ar gydlynu mwy nac un prosiect, rhai ohonynt yn gymhleth
• Profiad o oruchwylio elfennau allweddol o brosiectau, datblygu a chyflawni cynlluniau prosiect a monitro’r cynnydd wrth eu cyflawni
• Sgiliau rheoli ac ymgysylltu â budd-ddeiliaid
• Hyder i weithio ar eich liwt eich hun i symud gwaith yn ei flaen a rheoli gofynion croes
• Sgiliau trefnu rhagorol a phwyslais cryf ar fanylion
• Agwedd gadarnhaol a rhagweithiol at weithio gydag eraill
• Profiad o lunio adroddiadau, arweinlyfrau a chyflwyniadau a hyder i rannu a hyrwyddo adnoddau trwy ddigwyddiadau a chyfarfodydd hyfforddiant ar-lein
• Gwybodaeth weithiol o'r cyd-destun polisi, systemau a strwythurau datganoledig yng Nghymru, yn enwedig felly ym meysydd iechyd, gofal cymdeithasol ac addysg

Pa wahaniaeth fyddwch chi’n ei wneud i Ofalwyr yng Nghymru?

Mae hwn yn gyfle ichi wneud gwahaniaeth gwirioneddol i fywydau Gofalwyr yng Nghymru. Fel y prif bwynt cyswllt ar gyfer aelodau’r Grŵp Ymgysylltu Cenedlaethol i Ofalwyr byddwch yn chwarae rhan allweddol yn cefnogi gofalwyr i sicrhau bod eu lleisiau’n cael eu clywed ar lwyfan cenedlaethol. Bydd gennych hefyd rôl gefnogol mewn prosiect cenedlaethol rhwng Gofalwyr Cymru ac Ymddiriedolaeth Gofalwyr Cymru i ddatblygu hyfforddiant ac adnoddau i wella profiadau gofalwyr di-dâl ym meysydd iechyd a gofal cymdeithasol.

Bydd gennych agwedd ragweithiol at gefnogi prosiectau, gan weithio gyda chydweithwyr ar draws yr Ymddiriedolaeth Gofalwyr i gyflawni ystod eang o nodau prosiectau, a sicrhau bod gofalwyr a budd-ddeiliaid allweddol eraill yn gallu cyfrannu at, llywio a chefnogi gwaith Ymddiriedolaeth Gofalwyr Cymru.

Os yw hyn yn swnio fel chi, byddem yn falch iawn o glywed gennych. 

Cyfnod Recriwtio Awgrymedig:

Dyddiad Cau: 12.00 y.p. 5 Mai 2021

Dyddiad Rhestr Fer: 6 Mai 2021

Dyddiad Cyfweliadau i’w gadarnhau – ond rhagwelir y bydd ar y 10 Mai 2021

The Ernest Cook Trust is an educational charity and one of the UK’s foremost providers and funders of outdoor learning. Our vision is for an environmentally engaged society with stronger connections to nature.

Our important work makes a difference to children, young people, their families and communities throughout the UK, especially those that are disadvantaged. We help to nurture a lifelong journey of learning, appreciation and respect for the countryside. We do this through grant support, direct delivery, research and advocacy.
We have a growing team of people focusing on the delivery of strategic learning projects and are looking for the right person to take up The OWL Collaboration Project Manager role and work as part of that team. 

The OWL Collaboration is a £2m+ programme led by The Ernest Cook. Its purpose is to provide Outdoor Weeks of Learning (OWLs) for disadvantaged young people at farm and environmental-based outdoor centres throughout the UK.

As Project Manager, your role will be to lead and manage a collaboration of:

· Schools (primary, secondary and special)

· Outdoor Learning Centres (environmental/farm-based)

· Funders

You will be key to the success of the collaboration, ensuring that all parties are committed to achieving meaningful and enjoyable learning experiences for the young people.  

You will lead on the collaborators’ impact evaluation and knowledge transfer, which forms a crucial part of the programme, and will be responsible for reporting outcomes.

Location: London
Status: Permanent
Salary: £22,000 per annum

The College Centre for Quality Improvement (CCQI) based within the Royal College of Psychiatrists, works with individuals and mental health services to assess and improve the quality of care they provide. We are seeking a Project Administrator to work across several projects, supporting the use of multi-source feedback systems and research. The projects are:

• Multi-source Assessment for Consultant Psychiatrists (ACP360)
• Multi-source Assessment for Expert Psychiatric Witnesses (MAEP)
• The Child and Adolescent Psychiatry Surveillance System (CAPSS)

We are looking for an experienced administrator who will support the day-to-day administrative functions of these projects, which will include external and internal phone liaison; administration of electronic data systems; data entry; minute-taking, diary management, meeting organisation and financial administration.

Candidates should have good knowledge of Microsoft Office, including proficiency in Word and Excel. Experience of maintaining and setting-up effective administrative systems is essential, as are excellent communication skills, attention to detail and the ability to work as part of a small team. Please see job description for further information.

The successful candidate will be required to undertake a DBS check.

The Royal College of Psychiatrists is the leading voice of the UK’s mental health services. The College is a values-based organisation and in 2019 was named Charity of the Year in the European Diversity Awards.

The College values a diverse workforce and welcomes applications from all sections of the community, reflecting the population it serves.

We only recruit the best and in return for your commitment the College offers an attractive salary and benefits.

For more information and instructions on how to apply, please visit the College's website.

We welcome applications from all sectors of the community.

Closing date: Thursday 6 May 2021 at 10am

Interview dates: Monday 17 May 2021 (via Microsoft Teams)

The College is an Equal Opportunities Employer. Charity registration no. 228636

No agencies or publications please.

Orkney Native Wildlife Project Senior Administrator
Reference: APR20219319
Location: RSPB Scotland - Orkney, Kirkwall Office
Salary: £18,250.00 - £20,246.00 Per Annum
Benefits: Pension, Annual Leave, Life Assurance
Duration: 3.5 years

About The Orkney Native Wildlife Project

The Orkney Native Wildlife Project started in 2018 and is a partnership between RSPB Scotland, Nature Scot, and Orkney Islands Council.

Its purpose is to work with local communities and landowners to undertake the world’s largest stoat eradication operation and safeguard the unique and internationally important native wildlife of Orkney and its thriving wildlife tourism industry.

Stoats were first reported in Orkney in 2010 and their presence threatens a variety of species including the unique Orkney vole, hen harriers, short-eared owls, red-throated divers, waders and seabirds which attract wildlife enthusiasts all year round making a significant contribution to the local economy.

Funded by the National Lottery Heritage Fund (NLHF) and EU LIFE alongside partner contributions the project is now in a key implementation stage and we are looking for a strong administrator who can support a busy team to facilitate delivery of the work programme and ensure an effective working environment and support the project governance bodies.

Key deliverables of the role are;

• Provides comprehensive business administrative support to the project team, including financial processes, travel and accommodation, events, organising and maintaining materials and equipment, diary bookings and fleet car administration
• Provides a dedicated administrative support service to the steering group, project board and Technical advisory group, including diary management, drafting letters and other communications, organising travel, accommodation and meetings
• Oversees the day-to-day management of the office environment to ensure the office is an efficient, effective and safe place to work
• Provides comprehensive support to recruiting managers where required for all aspects of the recruitment and induction processes

What we need from you:

• Extensive knowledge of Microsoft Office applications (especially Outlook, Word, Excel and PowerPoint), plus the ability to impart this knowledge to others
• Knowledge of document management and team collaboration tools
• Knowledge of budget management terminology and processes
• Able to communicate effectively with a wide range of audiences whether by phone, email, or in person
• Able to organise meetings and events, from small up to very large (hundreds of attendees), and coordinate all aspects of the meeting or event logistics
• Able to make the best use of time particularly when under pressure from competing priorities
• Able to identify and act on opportunities for continually improving ways of working
• Able to deal with confidential and sensitive information appropriately
• Able to take meeting notes and minutes clearly and concisely
• Experience of providing administrative support within a large and complex organisation
• Experience of office management and maintaining a safe working environment
• Experience of managing and reporting financial information

Closing date: 23:59, 05 May 2021

To Apply and For More Information:

If you would like to apply or find out more about this position, please click the 'Apply' button. You will be directed to our website where you can complete your application.

No agencies please.

Doctors of the World UK is part of the global Médecins du Monde network, which delivers over 300 projects in more than 70 countries through 3,000 volunteers.

In the UK we provide acute medical care and advocacy from a drop-in clinic in east London, supporting some of society’s most vulnerable and marginalised people to access mainstream health services. Over the coming years, we plan to develop and expand our services to meet growing demand.

We believe that every person has the right to primary healthcare, and will advocate tirelessly on behalf of those facing barriers, whether they are vulnerable migrants, sex workers or people with no fixed address.

Doctors of the World UK is looking for an organised and motivated individual to support and coordinate the work of the Senior Management Team, having responsibility for organisational and administrative support. Some regular duties include:

Provide administrative, coordination and support services to the members of the Senior Management Team, including correspondence, diary management, and travel arrangements.

Collate calendar of meetings and significant events.

Undertake assigned complex administrative projects and tasks that require cross-organisational inputs to achieve agreed objectives.

Coordinate and control the recording of all SMT meetings, correspondence and maintain an efficient, effective filing system of both hard and soft copy documents and ensure that confidential records are stored securely.

Prepare reports and presentations for the members of the SMT.

Collate an annual calendar of meetings of the Board of Trustees, its committees and other important meetings and events

With the relevant member of the SMT prepare and collate Board and committee agendas and relevant papers for specific meetings

Assist members of the SMT and direct reports in the planning and coordination of special events.

Those with lived experience of migration, the asylum system, homelessness or exclusion from health services are encouraged to apply.

Location
London

How to Apply

To apply, please review job on the website whereby there is a role description for your perusal. For the application process itself a CV, covering letter and a completed additional information form must be sent to the HR admin email provided.

Your CV and cover letter should be clearly tailored to the position and should reference points from the person specification section of the role profile. Applications that do not demonstrate the essential skills, knowledge, experience and competencies will not be shortlisted.

Please mark the subject of your email as ‘Administration Executive – application”.

Deadline for Applications
16th May 2021

£20,092-£20,903 per annum

Hours: 35 per week

Location: to be worked flexibly across South Gloucestershire

Contract: Fixed-term initially until 31.07.2023

Ref: 1004

A new and exciting opportunity has arisen within the organisation to deliver case management interventions across South Gloucestershire, as part of the Drive Project.

Drive is an innovative national project that aims to improve the lives and safety of victims and children, by holding high-risk perpetrators to account. The project combines case management of perpetrators with a co-ordinated multi-agency response.

The post holder will look forward to a challenging and rewarding work environment, in which finding a balance between team working and utilising initiative is important. The ability to foster positive working relationships is essential. The post holder will be pedantic about attention to detail, be motivated and able to organise workloads, demonstrate a professional telephone manner and be able to liaise effectively with other teams and agencies.

The main purpose of the position is to facilitate the smooth running of the perpetrator panel by arranging the meetings and gathering and disseminating information shared by multi agency partner agencies.

Above all, you’ll be interested in becoming part of a diverse and energetic environment and welcome the opportunity to tackle challenges, look for solutions and ultimately work in a sector that impact’s on people’s lives.

We are looking to appoint to this role as soon as possible to allow for a smooth mobilisation of service.

This is an initial fixed-term contract until July 2023.

Police vetting will be undertaken with the successful candidate.

For more information and to apply online go to our website bt clicking the Apply on Website button. 

Closing date: 9 May 2021,

Interview dates: 17 May 2021

.Interviews will consist of an in tray exercise and a formal interview panel which includes key Drive stakeholders.

We are an inclusive employer, committed to promoting equality and diversity in all areas of our work.

Registered Charity No: 1061582

I am currently looking for an experienced Administrator for a fantastic opportunity with a well-established membership organisation. This role will primarily provide administration support to the team. You will help provide excellent customer service to both staff and partners - including ensuring that appropriate partnership agreements and resources are in place, updating various resources and answering general enquiries.

Key Responsibilities:
Customer Service and communications
Providing good customer service to partners and volunteers - answering general queries, managing the inboxes and putting together a monthly newsletter.
Partnership administration and record keeping
Responding to questions on partnership agreements, following up outstanding invoices and ensuring up to date and accessible records are in place to track progress and support the relationship with each partner.
Access to online and physical resources
Ensuring information on the programme is up to date and accessible via the volunteer portal Assemble.
Processing requests for physical resources

Data and content administration:
The role will assist with the cleaning and transfer of data into the new systems (new website), updating permissions, as well as supporting the uploading of new content (photos, news items) - as appropriate.

Team and programme support:
Working with the team to help set up meetings and training, arranging travel and other administrative tasks. Taking part in team meetings and playing a proactive role to ensure the Delivery Officers have what they need to manage relationships with each partner.

Decision-making:
The role requires the Admin Assistant to make decisions on task management and prioritisation of workload - as well as managing general enquiries.
Support from the team will be available related to non-routine or specific questions related to the delivery of walks and partnership management.

Analysis and initiative:
Some fact-finding and investigation may be needed to resolve issues. The role requires initiative to sort out problems that occur in the running of the various courses - working collaboratively in order to contribute to improvements to ways of working.

Communicating:
This role will provide excellent customer service to a range of stakeholders - including to others in the Wellbeing Walks team, the wider Operations team, partners and volunteers. You will assist in managing the team inbox and help with sending regular communications - including the monthly newsletter.

Resources:
Supporting partners and volunteers with information on the programme - including providing briefing packs, guidance and training resources via email and various systems.

If you have the above skills and experience and are immediately available, please apply online today!

Are you interested in working within a growing, fast-moving and dynamic social care team, carrying out a wide range of social work and related administrative tasks to support positive outcomes for people with complex social care needs?

As a full time Project Lead, you will work closely with the Registered Manager in carrying out the necessary and varied tasks to ensure that the essential standards of quality and safety, in keeping with CQC’s key lines of enquiry are met every day.

In addition, you will lead, supervise and monitor the activities of a team of support colleagues, including senior support workers.

We are looking for people who are enthusiastic, great at building relationships, motivated, highly skilled, committed and reliable.  The role of a Project Lead is highly demanding and you will be working closely with Adult Social Care and Mental Health Teams. 

Essential:

• A positive attitude towards people who experience complex mental health conditions and  learning disabilities
• BA (Hons) in Social Work/Level 5 or other relevant qualification in Social Care Leadership and Management
• An excellent standard of Maths and English grammar.
• Experience of working within a social care organisation. 
• Experience of, or relevant qualification in Microsoft Office packages and Cloud based storage systems
• Experience of leading, supporting and supervising colleagues
• The ability to work in a fast-paced office environment

Location:

Based in RCEW office in Leeds with occasional travel across England and Wales

Hours:

37 per week (full time) including occasional evenings and weekends as required 

Main purpose of the role:

To provide full administrative support across the organisation, including to the Board of Trustees, project sub groups and RCEW staff team. To assist in maintaining effective working relationships with staff, member Rape Crisis Centres, RCEW Board members and other stakeholders. 

Key Responsibilities:

As RCEW Administrator, you will work closely with the Operational Lead, Media and Communications Officer, CEO and other team members as required to organise and provide effective administrative support across the organisation, including supporting our Network of Rape Crisis member Centres, and responding to public enquiries.

*We require the post holder to be female - Genuine Occupational Requirement (GOR), Schedule 9 (Work; Exceptions), Part 1 (Occupational Requirements), of the Equality Act (2010) applies. RCEW and local Rape Crisis Centres provide a women-only safe space in which women and children who have experienced sexual violence and abuse are supported and can access services.

At Koreo - a learning consultancy that partners with people, organisations and communities to imagine and build a better world - we are looking for a Projects Officer to support operations and communications on our programmes.

Working across an exciting portfolio, including our Lead 365 students' union officer learning programme, the Projects Officer will be a key member of our small, committed team creating radical learning spaces, programmes and ventures that help mission-led organisations rise to the demands and urgency of our time. The role will focus on providing project management, operations and administration support, as well as supporting our business development activities. The Projects Officer will also be part of our thriving working culture and contribute to team and self development.

The Projects Officer will be a reliable team player and problem-solver who is capable of working across competing priorities, delivering at pace to a high standard, with effective planning and strong organisation skills. You will be committed to learning for social change, motivated by working to help people unlock their true potential and be passionate about making a difference in a complex and urgent world. You may also have experience of working in or with students' unions and charities.

Experienced part-time administrator sought for newly funded initiative of the British Cardiovascular Society to set up and establish a dedicated Women in Cardiology (WIC) Chapter. The Chapter's aim is to promote awareness and address issues pertinent to WIC with the BCS acting as an umbrella group for the affiliated societies. The  post holder will set up the new committee and support the executive in the planning, management and delivery of WIC initiatives.   

 The post is offered on a 0.4 fte basis and we are seeking an administrator with at least two years administrative experience, with relevant qualifications, knowledge and skills as set out in the person specification. Applicants should be self-starters with plenty of drive and initiative and a passion for gender equality within cardiology. 

Application is by CV and covering letter. The covering letter should detail how you meet the person specification. Applications without a covering letter will not be considered.

Role: Projects Officer

Hours: 37.5 per week Monday to Friday

Contract: Permanent

Salary: £20,000

Holiday: 25 days per year plus Bank Holidays

Based: St Agnes, Cornwall

Probationary Period: 3 months

Reports to: Head of Campaigns and Policy

Benefits: An additional 1-day holiday per year accrued after each full year of service, up to 3 years / 5% of salary pension contribution after 3 months probationary period is successfully completed / Flexitime policy / Incredible ocean location.

Surfers Against Sewage

Surfers Against Sewage (SAS) is one of the UK’s leading marine conservation and campaigning charities. Our mission is simple: to Create Ocean Activists Everywhere. Our projects and campaigns inspire, unite and empower individuals and communities to take action to protect oceans, beaches, waves and wildlife.

The organisation was founded in 1990 and became a charity in 2013. The charity is made up of a board of 11 trustees, an executive team of 27, 200 Regional Reps and over 100,000 active volunteers around the UK. The charity also founded and runs the only marine conservation All Party Parliamentary Group in Westminster – the Ocean Conservation APPG, bringing together a collaborative voice for the ocean in Westminster.

The charity has been particularly active at the forefront of the plastic pollution debate in recent years, driving legislative action on plastic bags, plastic bags, plastic bottles, straws and brand accountability, and founding the Plastic Free Communities and Plastic Free Schools movements and Plastic Free Awards.

Thriving Ocean, Thriving People

This is our vision of the future. This simple phrase captures everything that matters to us, not just in SAS, but humankind. It’s a mantra, a motto, a rallying cry to drive us on, with a huge collective goal to help tilt our delicate planet back on its axis. This sounds huge, but when you love what you do, and work as one, that future draws ever nearer.

Community and Values

The ever-growing SAS community believes in staying connected with the ocean. To strengthen this bond, we live by four core values, which matter deep down to us all.

• Open: Together, we’re passionate, down to earth campaigners, born out of the community, with a deep unrelenting love of the ocean. We believe in building diverse, inclusive and active communities.
• Dynamic: We are dynamic, radical, active, energetic doers and campaigners. From the beaches to the front benches, we bring people together, empowering them to get stuck in and make real change happen.
• Authentic: We’re human, doing our best. When we don’t get things right, we learn from it. We believe in authenticity. You can’t fake trust.
• Creative: We are creative and entrepreneurial. We move fast, think far and believe the future is bright. From our humble home, we make waves (of all shapes and sizes) to improve our greatest gift. A healthy ocean = a healthy society.

Role and Objectives:

We are seeking a Project Officer to coordinate the delivery of projects on water quality, plastic pollution and ocean recovery within our Campaigns and Policy Team. The role will be responsible for the delivery, monitoring and evaluation of some of our most exciting projects, working with multiple stakeholders. You will build and maintain strong internal and external relationships with colleagues, partners and funders, and ensure that projects and communicated to and empower our members and volunteers.

Key Activities:

• Monitor, assess and respond to water quality issues, engaging multiple stakeholders including the Environment Agency, Natural Resources Wales, Scottish Environmental Protection Agency, and various water companies;
• Maintain and develop the Safer Sea and Rivers Service, including monitoring and reporting on analytics;
• Deliver SAS’s citizen science research projects, particularly around water quality, plastic pollution and ocean recovery;
• Data analysis, interpretation, and reporting;
• Support SAS’s secretariat duties to the Ocean Conservation APPG including logistical and administrative support for events;
• Plan, support and attend key project and community events;
• Update the website, prepare news stories and engage in delivering social media;
• Support the drafting project and funding proposals;
• Maintain and develop partnerships with other key groups and stakeholders working in similar areas of work to SAS;
• Carry out any other duties as are within the scope, spirit and purpose of the post as requested by your line manager or any other member of the SAS team.

Other Duties and Responsibilities

• Adopt a positive approach to personal and professional development; engaging in one to one meetings and relevant training;
• To be aware of, and act on, relevant health and safety responsibilities as an employee of SAS and adhere to these wherever you are working;
• To maintain confidentiality in all areas of work at SAS;
• UK travel may be required. Training and operational activities may require overnight stays away from Cornwall, in which case standard SAS procedure apply;
• Demonstrate a strong commitment to creating an inclusive, equal and diverse workplace;
• Work collaboratively with colleagues across SAS to collectively deliver our ethos and mission, vision and aims.

Person Specification

The position is for an energetic, dynamic and dedicated officer focused on delivering project related activity. The ideal candidate would be an excellent communicator, well organised, and able to use digital tools for organising and delivering projects. The person will have a passion to protect the ocean.

Essential:

• Exceptional IT literacy;
• Proven organisation and project delivery skills, working in a calm, logical way to achieve tasks within a set deadline;
• Ability to work independently and take initiative to solve problems;
• Excellent verbal and written communication skills;
• Experience in social media communications;
• Enthusiastic and creative;
• Ability to work flexible hours as necessary;
• A good team player with a willingness to muck in as and where required;
• Upbeat and clear thinking even when working at a fast pace;
• Inspired by SAS’s mission and vision;
• A great communicator who gets a buzz out of connecting people and getting things done;
• Full clean UK driving license.

Desirable:

• Knowledge and understanding of environmental and water quality policy and legislation;
• Interested and active in community engagement;
• Interest/experience in project and events management;
• An ambition to develop experience in environmental campaigning.

Interview Date: Interviews expected to be held during the week commencing 10th May either via video call or in person (depending on lockdown restrictions).

Surfers Against Sewage values diversity and is committed to equality of opportunity and welcomes applications from all sections of the community.

SALARY: £35,949 to £39,462

(New employees would normally start at the bottom of the grade. We might consider a market supplement if needed to secure the right candidate)

Closing: May 12, 2021

Location: London

Contract type: Permanent

The Refugee Council was established in 1951 and has been helping asylum seekers and refugees in the UK ever since with a range of expert and holistic services. We also work within the wider refugee movement and through our advocacy work push for wider changes on asylum systems to the benefit of refugees both here and abroad.

In recent years, the Refugee Council has grown both in size and in the number and complexity of its funding streams. Our funding comes from a range of sources including EC grant funding, central government grants and contracts, voluntary income from trusts and foundations, individual giving, and some business and commercial income. Each of these funding streams carries specific funding characteristics, which in turn affect our project design. This post sits within the business partnering team which supports the provision of strategic leadership on the setting and successful delivery of funding strategies to sustainably fund our core service and advocacy activity. This new post has been created specifically to add capacity to the finance team in these areas.

The post holder will work under a Business Partnering Senior – Projects Finance Manager and be allocated as finance support and business partner to several of our key departments. You will work closely with budget holders in services, with income generation (fundraising), and the wider organisation on the financial aspects of externally funded projects.

The key purpose of your work will be to provide budgeting support for external funding bids, help budget holders to monitor and manage funding to achieve maximum impact for our clients, and to ensure accountability for the funding in the form of prompt and accurate funder reporting and financial accounting. You will also be involved in providing ad hoc financial analysis in support of service specific and organisational wide needs.

This is an exciting time to join the Refugee Council, and this is by no means a regular accountant post. The finance team has fostered a positive and collaborative working environment with the rest of the organisation, underpinned by a thorough understanding of our services and how they make a difference for our clients. We expect this post holder to build upon and develop the quality of our work, suggesting and implementing improvements to both financial and organisational systems. It is a post in which you can make a real contribution to the charity, and so help to make a difference to the lives of refugees.

As a flexible finance team in a changing organisation, the Project Accountant can also expect to assist other members of the team as required, including in the provision of management and financial accounting services to the charity; in transaction processing; and in general administrative responsibilities for the team.

Main Duties and Responsibilities

Management Accounting, Budgeting & Monitoring

• To support budget holders in the financial management of services by helping them to monitor actuals against budgets, service plans and forecasts. To liaise with managers to address any issues and suggest options to mitigate any variations from resourcing plans.
• To produce and maintain multi-year financial projections for service areas and funding streams, including assisting service managers with the production of annual budgets and in-year forecasts.
• To meet formally on a quarterly basis with service managers to review actual expenditure and consider reforecasts required for the year.
• To review the allocations of shared costs to projects to ensure costs are appropriately charged to funding streams.
• To produce management commentaries for the Head of Finance for inclusion within the monthly Management Accounts, identifying and investigating variances and trends that need to be reported to senior management.
• To use spreadsheets and the finance system to enter and maintain approved budgets and reforecasts, process year-end accruals and prepayments, and to create and post corrective journal entries as required for correct management and financial accounting.
• To provide friendly and expert support to service staff on a range of financial topics.
• To play an active part in the organisational budget planning cycle, both annual and longer term.

Funder Planning and Reporting

• To work with service managers and the income generation team on funding applications for a range of funders including central and local government, trusts, and individual donors. In particular, to work with service managers on the production of realistic and complete budgets aligned to the activities planned, within any criteria set by the funder.
• To review grant agreements and contracts ensuring requirements can be and are met by the organisation.
• To advise the Head of Finance, Director of Finance and Director of Services on the financial and resource implications of bids and related contractual agreements.
• To maintain mapping of funder accounting requirements to Refugee Council standard financial reporting.
• To produce the financial information required for donor reporting, and work with service managers to ensure that narrative reports to funders are consistent with financial reporting.
• To work alongside service managers and the income generation team on the monitoring and management of grant activity and spend, including identifying reasons for variances and helping to identify options for dealing with them.
• To work with the Business Partnering Senior – PFM, service managers and the income generation team to highlight areas and gaps in services which will need funding and to work closely with those teams on routes and strategies for securing funding.
• To maintain oversight of the overall financial position of service areas and support the Income Generation team where they need to look at adjustment to fundraising plans.
• To work with the Business Partnering Senior – PFM, other finance team members, and the wider organisation, on the development and standardisation of grant budgeting, bidding, monitoring, and reporting processes.

General

• To act as an expert ‘critical friend’ to services and the organisation, ensuring services are run to the maximum benefit of our clients whilst conscious of the overall financial parameters of the charity and of financial accountability.
• To identify and implement continuous improvement in finance processes, controls and services, in particular where these relate to projects and funding bids, and to negotiate with senior management on best practice in financial processes.
• To respond to all correspondence (email, telephone, post, fax etc) from staff, volunteers, funders, and other finance users on a timely basis, providing high quality customer service; to escalate more complex queries to the Business Partnering Senior – PFM as necessary.
• To attend key meetings internally in particular with budget holders, fundraising staff, and senior management; to build links with other teams to ensure a comprehensive service to all finance users.
• To attend key meetings externally with funders as required representing the Refugee Council and its financial interests.
• To share in general administrative support responsibilities for the team, including post opening, purchasing, records management including scanning, filing and archiving, procedures manual and standard form updates.
• To help cover the work of other team members as necessary.

Additional Information

Health & Safety

The post holder is responsible for:

Cooperating with the Refugee Council in delivering all legal responsibilities in respect of your own and your colleagues, volunteers, clients and others health and safety whilst at work.

Becoming familiar with the Refugee Council’s Health & Safety Policy and procedures including evacuation procedures in the workplace.

Carrying out risk assessments for their work and especially their own workstation to ensure that they or others are not exposed to unnecessary risk.

Flexibility

In order to deliver services effectively, a degree of flexibility is needed and the post-holder may be required to perform work not specifically referred to above. Such duties will, however, fall within the scope of the job, at the appropriate grade. The job description will be subject to periodic review with the post-holder to ensure it accurately reflects the duties of the job.

Equal Opportunities Statement

As part of its recruitment policy, the Refugee Council intends to ensure that no prospective or actual employee is discriminated against on the basis of race, sex, nationality, marital status, sexual orientation, employment status, class, disability, age, religious belief or political persuasion, or is disadvantaged by any condition or requirement which is not demonstrably justifiable.

Working at the Refugee Council

A commitment to the values of the Refugee Council.

Personal Effectiveness

With the support of their manager, the post-holder will need to effectively manage their own workload and medium and long-term plans and objectives.

Flexible Working

This job is not suitable for job sharing.

This job is suitable for a mix of home and onsite working subject to agreement. Attendance at regular onsite meetings in Stratford is an expectation, as is more occasional attendance at meetings in the Refugee Council’s other offices including nationally.

To apply, please visit our website via the Apply button.

Salary: £36,000 - £45,000
Contract: Permanent. Max of 2 days in the office

Location: London, Stratford. Currently working from home.
Hours: 35 hours per week. Will consider remote and other flexible working requests.
Closing date: Midnight 23 May 2021. Do not delay applying as we will be shortlisting on application.

For more information download our

Are you a driven and engaging Service Now Administrator who can help us win the fight against cancer?

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