Project administrator jobs

We are seeking to recruit a Digital Inclusion Project Manager to work with our team to facilitate digital access and improve IT skills among older residents, volunteers, and staff.

This is a fantastic opportunity for an enthusiastic, highly motivated individual to work with Age UK Hammersmith & Fulham (Age UK HF) to develop, manage and deliver the digital inclusion support service for older people, through a team of trained volunteer Digital Champions and staff.

This 5-year project has been generously funded by the Big Lottery Community Fund and aims to tackle loneliness and isolation through digital learning. The project has been operational for 3 years and we are continuing our objective to use digital technologies to empower learners to access information and services, connect with their families, friends, and the community.

Purpose

• To project manage the Digital Inclusion Project, applying creative thinking to developing, guiding, and promoting a menu of digital skill training and support activities, to meet the needs and requirements of local people, volunteers, and staff.

• To act as a community resource, supporting people to get online, complete online skills training and embed digital activities and learning across the borough.

• Engage with and develop partnerships with organisations who work with older people using an innovative approach to actively drive awareness and support of the Digital Inclusion project within the local community.

• To oversee recruiting and leading a team of volunteers, providing them with advice, training, guidance, and support to enable them to be effective in assisting people to use IT and get online.
• To line manage and oversee the Administrative, Outreach and IT training functions of the Digital team (4 members).
• To ensure project sustainability by identifying and coordinating opportunities / temporary sub projects to increase organizational digital maturity and wider support service provisions (i.e., Tablet loan schemes).

As our Projects and Partnerships Officer you’ll working closely with our Chief Operating Officer and Directors to play an important role in delivering a varied portfolio of projects, programmes and partnerships across Greater Manchester.

To be successful you’ll need experience of producing project plans and reports and skills in organising tasks and communication.

This new role will suit someone who enjoys the variety of working across different projects which are at different stages in their development and delivery. See more about our current work on opur website.

This role is initially offered as a 12-month contract, with extension subject to funding.

For further information and to apply, please visit our website via the Apply button.

Application is by CV and supporting statement.

Closing date: 9am, Monday 12 September 2022

Interview date: Tuesday 20 September 2022

10GM is an equal opportunities employer and welcomes applications from all parts of the community.

Finance Administrator

Salary: £22,500 - £25,500 per annum (depending upon experience) + other generous benefits

Closing date: Thursday, 5 September 2022, 9am

Interviews expected to be week commencing Monday, 12 September 2022

This role will be providing full administrative and technical support for the Finance team, working closely with the Financial Controller and Financial Accountant.

Responsibilities will include:

• Managing the accounts inbox
• Purchase ledger
  • Liaise with budget holders across Stewardship
  • Create and maintain supplier records within PS Financials (our accounting software package)
  • Process purchase invoices to the invoice register and manage the internal approval process, ensuring all electronic documents are stored
  • Prepare supplier payment run
  • Distribute, review & post monthly credit card statements
  • Balance review, investigation and resolution
  • Prepare and submit the statutory bi-annual payment terms report
• Sales ledger
  • Create and maintain customer records
  • Process sales invoices and credit notes as requested
  • Balance review, investigation and resolution
  • Prepare Aged Debtors reports
• Finance Team Support
  • Prepare process notes and update as necessary
  • Support process improvement projects
  • General Administration support to the Finance team.
• Balance review, investigation and resolution

This role will be best suited to an individual who has an interest in finance. You will be a strong communicator with a can do and positive attitude. You will also have a willingness to be helpful to the team and our suppliers. You will also have a good eye for detail, experience working to deadlines and managing competing priorities.

Some of our benefits include:

• Subsidised exercise membership
• Contribution to your charitable giving account
• Long service awards
• Participation in the Cycle to Work Scheme
• Death in Service benefit
• Option to join a Health Cash Plan
• Interest-free season ticket loan

There is flexibility to work remotely, in parallel with regular in-office working in accordance with the needs of the organisation.

To find out more information please view the Applicant Pack.

The Fatherhood Institute team are original thinkers working at the cutting edge of gender equality.  We are looking for a part time project support officer (three days/week) to join our small, friendly, home based team.  You will support our Head of Training, looking after our busy training diary, liaising with staff in local authorities, collecting pre and post-course data and providing Zoom and Microsoft Teams support to our virtual course delivery.  September start.

We are looking for someone who:

·      Is an efficient, well organised administrator.

·Can manage and prioritise multiple tasks.

·Has strong communications skills – both written and verbal 

·       Has good time management and can work to deadlines 

·Haa excellent relationship building skills 

·Have a good attention to detail

·Can work effectively under own direction and in a team environment 

·       Isflexible, creative and use a solutions-focused approach to problem-solving 

·Has experience using a database or CRM and MS office 

At the Fatherhood Institutewe value and celebrate diversity, and welcome applications regardless of age, gender, ethnicity, disability, religion, sexual orientation or gender identity. We particularly encourage applications from communities under-represented in our sector including individuals from Black, Asian and Minority Ethnic backgrounds, people with disabilities, and those from low socio-economic backgrounds. 

The Fatherhood Institute is a Living Wage employer. We commit to Show the Salary for every job we advertise and offer the option to request flexible working from day one. 

You’ll be joining a team that will embrace your ideas and support and encourage you to develop in your role.

BACKGROUND

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

IRC UK

IRC UK was established in 1997 to support the organisation’s global activities and particularly to diversify its donor base and be able to better advocate with policymakers on behalf of the people we serve. Since its establishment IRC UK has grown rapidly and now comprises approximately 180 staff.

The Purpose of the Role

We are building tools to help our programs use data to improve humanitarian aid. Are you passionate about data, project management and communication and looking for a way to use your skills to improve data use? This could be the role for you! 

Scope and Authority

Authority:

No direct supervision of staff. Responsible for delivery of specific project outputs

Key Working Relationships

Systems Lead, Project Advisor, MEAL Specialist, Sr Director, Team Administrator, Portfolio and Knowledge Management Lead and other Measurement Unit and IT colleagues

KEY ACCOUNTABILITIES

1. Develop a communication plan for each tool under development (30%)

• Identify audiences, select appropriate communication channels and design effective communication materials;
• Coordinate communication activities. 

1. Ensure that all project technical materials are of high quality.(30%)

• Attend relevant project meetings and ensure business requirements are clearly defined and written;
• Proof-read and edit technical documentation for clarity and accessibility;
• Develop templates for standard documents and ensure they are consistently applied;
• Publish content on IRC’s intranet and file sharing systems;

• Establish a review cycle to ensure ongoing relevance. 

1. Support translation of material(15%)

• Liaise with translation companies to ensure that translations into French, Spanish and Arabic are timely and accurate and facilitate quality assurance of translations by proficient speakers of relevant languages;
• Where needed, support teams working in other languages with translation of key materials. 

1. Support effective project administration for several measurement products(25%)

• Schedule project meetings; 
• Record and disseminate actions from meetings; 
• Follow up on completion of actions with the project team. 

PERSON SPECIFICATION

Essential

Skills, Knowledge and Qualifications:

• Proven professional experience in administration, project management, communication or other relevant role.
• Strong written communication skills essential, proven ability to develop communication material for wide audiences a significant advantage;
• Ability to prioritize work across different projects; 

• Consistent record of working with diverse groups of people in a multicultural environment;
• Proficiency in English (written and spoken) essential. Proficiency in Spanish, Arabic or French, or working in multi-lingual environments an advantage

Experience:

• Experience of developing training content, or delivering training a significant advantage.
• Experience of working on multi-departmental projects an advantage 

Candidates must have the right to work in the UK.

The application deadline is midnight 29th August 2022.

IRC UK strives to be an equal opportunities employer. IRC UK is committed to equality of opportunity and to non-discrimination for all  job  applicants  and  employees,  and  we  seek  to ensure  we  achieve diversity  in  our  workforce  regardless  of  gender,  race,  religious  beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.

IRC UK welcomes applications from all candidates, including underrepresented groups and refugees who have the right to work in the UK.

IRC UK will ensure that individuals with disabilities are provided reasonable adjustments to participate in the job application and/or interview process, and for essential job functions if appointed to a role. Please contact us if you may need such adjustments. 

Chance UK has been delivering early-intervention services across London since 1995. Our longest running programme is our mentoring service where Mentors pick the child up from home and run a 1:1 session in the community, once a week for 2 hours. They use the solution-focused approach to work on building the child’s self-esteem and confidence, set goals and explore new places. 

About the role

We are looking for an experienced administrator with strong technical capability, who is extremely organised, has a can-do approach, and enjoys being busy. In this post, you will be responsible for the day to day administration support of the management and programmes team.

We are actively seeking to broaden the diversity of the team and welcome applications from male candidates, candidates with disabilities and also those with lived experience of the issues we work on, including: exclusion from school, being a parent of a child who has been excluded or who has additional social, emotional or behavioural needs. 

Chance UK operates a mixed delivery approach which would require employees to have the right to work in the UK, based in the UK. This role would involve occasional travel to support or lead on graduation ceremonies and hybrid working arrangements would be agreed with the line manager. 

Role Competencies

1. Strong self-motivation and flexible team player
2. Has a ‘can do’ attitude
3. Pursues tasks/goals with energy, drive and need for completion
4. Is solution focused and pre-empts problems by seeking guidance or taking action on an issue, task or project within their role
5. Plans and prioritises work effectively
6. Enjoys revising and improving processes/policies
7. Shows initiative and takes responsibility for own workload
8. Absolute discretion in dealing with sensitive and confidential paperwork

Duties and Responsibilities

• Providing effective day-to-day administrative support to the Management Team, including assisting Chance UK’s Chief Executive;
• Assisting in coordinating and administration of Chance UK events including staff meetings, board meetings and other organisational meetings and events, including minute taking, preparation and circulation of relevant documents;
• Providing administrative assistance to the Programmes team, including planning mentoring graduations;
• Producing and updating branded organisational documents and templates;
• Inducting staff in all Chance UK systems (Salesforce, Microsoft Office and Teams, Form Assembly and Canva)
• Responding to and forwarding all enquiries in the Chance UK admin inbox
• Providing financial administrative support
• Assisting the fundraising team to get relevant funder information onto Salesforce
• Supporting in administrative tasks related to new staff on boarding, including but not limited to, ordering and couriering equipment, maintaining an asset register of staff equipment, support with setting up and accessing systems
• Collecting, inputting and cleansing programmes data
• Assisting in the programme management process by collecting, collating and producing records, documentation and reports needed by the management team
• Responsibility for regularly and systematically maintaining and updating systems, procedures and records in electronic format to enhance and support operations
• Acting as a liaison between the staff team and external providers of IT and systems support and equipment, triaging all staff IT and systems issues and passing them onto the relevant provider;
• Supporting with communications by assisting on the staff newsletter and updating the Chance UK website using WordPress

The Jesus Fellowship Community Trust ('JFCT') is a large, property-owning trust, which for many years operated to provide the housing needs for the largest mixed, residential Christian community in the UK.

That community has now disbanded and over the next two years, the JFCT is consequently liquidating its remaining property portfolio to provide for the needs of the Trust's beneficial members, and also to deliver a national Redress Scheme.

The Redress Scheme will provide meaningful recognition of various historic harms and abuse experienced by people, related to the history of the community and its associated church, the Jesus Fellowship.

You will be joining our Projects Team as part of this significant closure and national redress program. The role is expected to be required for 24-months, although this is dependent on the progress of closure.

The Projects Team will be helping to deliver the Redress Scheme and the effective closure of JFCT. The Projects Team also provides specific support to other teams including finance, transitions and property, as required.

The Project Administrator role will work under the guidance of the Project and Communications Manager, to work on tasks to complete multiple work packages at any one time.

The main responsibility will be to support the administration of the Redress Scheme, including tasks such as application eligibility verification and information gathering from our archives to support case investigations.

In addition, work packages to support the wider closure project may include research tasks, office administration and fulfilling team administrative needs (e.g. property portfolio support).

The role is office based, due to the highly confidential nature of data and information involved.

• Work with Project and Communications Manager to be briefed on work packages, objectives and priorities.
• Predict allocated time needed to reach objectives and manage time in an effective and efficient manner, to progress multiple work packages at any one time.
• Support the delivery of the Redress Scheme, including tasks such as application eligibility verification and information gathering from our archives to support case investigations..
• Create update reports for the Project Office case management system and for the Senior Management Team.
• Manage contracts with vendors and suppliers, where applicable, with good communication about expected deliverables.
• Fulfil administrative requirements across JFCT teams, as required during different phases of the JFCT closure period.
• Office administration duties including liaison with office vendors, maintenance of equipment and furniture and handling phone or email queries
• Supporting the Senior Management Team in organising meetings, staff communications and co-ordination with JFCT Trustees.

Benefits
Being part of the significant closure and national redress program. Our benefits include:

• Minimum of annual salary increases linked to inflation
• Annual training budget which can be used towards future employment goals, post JFCT closure
• Mental health support, including free counselling sessions

Organisational Responsibilities

• Adhere to all company policies and procedures.
• Participate in appraisal and performance related meetings as requested.

Skills and Abilities

• Excellent interpersonal and communication skills
• Confidential and accurate handling of information
• Excellent time management skills, with judgement to take initiative to manage workloads and feedback to management
• Willing to travel occasionally for work purposes
• Great IT skills including working with Microsoft 365 and SmartSheet
• Experience in handling office procedures and equipment

Please apply by submitting your CV along with a one page covering letter which outlines your skills and any previous experience that you think would make you a suitable candidate for the role. 

This role makes a vital contribution to the life and mission of Feed the Minds by providing the CEO and the wider team with a range of professional, administrative, and organisational support.

We are looking for a professional Executive Administrator to join our team. The right person will have previous experience in efficient office administration and governance administration working with a board of Trustees.

You will be highly organised and skilled at managing an administrative workload in a busy office environment. Skills in diplomacy and the ability to build and maintain good working relationships are essential.

We are prepared to discuss flexible working and are looking for a part-time candidate to work the equivalent of 3 days per week.

Closing date for applications: 5pm on Monday 29th August 2022

Interviews (London): Tuesday 6th September 2022

Please note that only candidates selected for further consideration will be contacted.

We are looking for someone to start as soon as possible depending on the availability of the successful candidate.

If you have any questions about the role, please contact Sandra Golding for an informal conversation.

To apply, please send your current CV and a cover letter (maximum two pages) outlining your motivation and relevant experience (by clicking on the apply now).

The job description with the person specification and additional information is at the bottom of this advert.

We have an exciting opportunity for an ELT Administrator on a 13 Months Maternity Cover to join our team based in Gilwell Park, Chingford, London/Hybrid Working. We will offer you a competitive salary of £24,850 per annum, Band C Level 3, inclusive outer London weighting

The role is Hybrid working and will be working full time with an average of 2 days in the office and 3 days at home with some flexibilty. 

Right across the UK, we’re helping young people gain skills for life and find their place in the world. We help them speak up, play their part and shine bright. Scouts is the place to be yourself and find yourself.

We’re Scouts and everyone’s welcome here - all genders, races and backgrounds. We give over 400,000 4-25 year olds the skills they need for school, college, university, the job interview: the skills they need for life.

This is a great opportunity to become part of a highly successful organisation. We invest in people and we have the Gold Standard Award to show how much we value our Employees.

The team culture is super collaborative, supportive and fun. Everyone are encouraged to try stuff, test stuff, and see what works, and are always encouraged to think outside the box.

The ELT Administrator Role:

This is fast paced role and different every day.  You will be working for high functioning senior team – need to be articulate and essential to prioritising. The ideal candidate will have a chance to input and adapt ways of working and help build a greater team. 

Key responsibilities as our ELT Administrator:

- Assist the Executive Assistant with administrative support to ensure that the ELT receive a high quality service and support

- Assist the Chief of Staff with administrative support

- To review the email inboxes of the Chief Scout and ELT Admin daily, handling and responding to the varied queries and requests that come in a timely manner

- Assist with project administration for the UK Chief Commissioner and UKLT

- Administer accounts/invoices on IPOS and Webexpenses

- Administer processes for certain national and governmental events and occasions

- Use Microsoft Office applications to prepare, write and send correspondence

- Typing, printing and collating papers and documents for meetings, induction packs and training courses

- Creating systems where needed and maintain databases and spreadsheets as required, including mailing lists of local and national appointed volunteers and team members

- General administrative tasks including photocopying, collection of inward mail, arranging despatch of signed mail, maintaining correspondence and filing

- Any other duties as requested by the Executive Assistant

What we are looking for in our ELT Administrator:

- Experience of working in an administrative role

- Strong attention to detail and ability to quality check work

- Experience of using Microsoft Office to an advanced levellevel

- Planning and organisation skills

- Ability to multi-task and manage competing priorities

- Understanding of and ability to maintain confidentiality

- Good oral and written communication skills

- Ability to manage and coordinate electronic records systems

- Ability to work as a team member

What we can offer you as our ELT Administrator:

- 25 days holiday and going up to 28 days after 2 years’ service and 32 days after 5 years’ service

- Additional holidays between Christmas & New Year

- Life Assurance

- Simply Health Scheme

- Generous Pension Scheme

- Free car parking

We are proud to be a family-friendly employer and offer…

- Up to four personal days paid leave a year

- Maternity/Paternity Leave

- Childcare Vouchers

- Flexible working hours

- Store Discount at our Scout Store + other online benefits

- Study and volunteer leave

Closing date: 11:59pm Wednesday 24 August 2022

Don’t miss out on the opportunity to join our fantastic team! Click ‘Apply’ now!

The Scouts is an equal opportunity employer, and we are committed to diversity and actively seeking applicants from a wide range of backgrounds.

Strictly no agencies.

London School of Theology is seeking to recruit a full-time Administrator for the Theology, Worship and Music Programmes.This is an exciting and very varied role giving the opportunity to make a significant contribution to the smooth-running of the TMW programmes and cultural life of the School. The role may be of particular interest to anyone with a musical background.

About the Role

The role of Administrator - Theology, Music and Worship Programmes has been designed to support Faculty and Registry to ensure the efficient and effective delivery of the Theology, Music & Worship Programmes and associated activities. The duties of the post-holder can be summarised from two perspectives, Registry activities and Programme activities.

Programme duties include organising music events, intensive modules and concerts; co-ordinating Faculty; managing recitals and practical assessments; promoting the School to students and managing the complexity of working across Registry, the Music department and other departments within LST.

Registry duties include administrative duties; marking administration; Assessment Board preparation and administration; providing administrative support to the Programme Leader; working on the Student Information System database and Virtual Learning Environment, and responding to student queries.

Application Details

The job description, person specification and full details on how to apply for the role can be found on LST’s website.

London School of Theology is a Christian college and, as such, it is a requirement of the Person Specification that the postholder must be in sympathy with the Christian ethos, aims and objectives of the School.

All candidates must have the right to work in the UK.

Candidates are encouraged to apply promptly as applications will be reviewed upon submission.

We are looking for talented people like you!

We are seeking a Clinical Administrator to work at the Veterans Outreach Support (VOS) charity.  This is a regional charity which includes a mental health component, including assessment, diagnostic and medication reviews, therapy, and substance misuse recovery work to veterans aged 18 and over, their partners and dependants, where appropriate in the Portsmouth, Hampshire and Isle of Wight region.

VOS has been operating in Portsmouth since 2008, to provide Welfare, Wellbeing and Clinical support to veterans of all the UK Armed Forces, the Merchant Marine, and their families.  It provides monthly Drop-Ins in Portsmouth and Isle of Wight that offer a wide range of support from housing, employment, financial, legal, and a variety of social interventions alongside clinical mental health triage, which you would be part of.  In 2017 the charity was awarded the Queens Award for Voluntary Service and is a member of COBSEO (Confederation of Service Charities). It has an active role within the Portsmouth Military Mental Health Alliance and is currently working towards accreditation with the Quality Network for Veterans Mental Health Services (QNVMHS), overseen by the Royal College of Psychiatrists.

We have dedicated offices at the Royal Maritime Hotel & Club – one of the oldest hotels in Portsmouth, first established in Queen Street in 1853.  At the hotel we have therapy rooms and space for clinics to be held, there is also onsite parking and a multistorey car park opposite.  We also host clinics on the Isle of Wight.

Job Description

The role of the VOS Clinical Administrator is to provide administrative support to the Clinical team, inputting data into both clinical administration system and the internal VOS database, ensuring that all records are maintained and updated in a timely fashion, producing reports and taking actions in support of the Clinical Manager and wider team.

This important role is office based and is either full time or part time depending on the right candidate.

The Clinical Administrator will receive induction training, to include use of the clinical administration system.

SPECIFICS OF ROLE VACANCY

• Reports to the Clinical Manager
• Works closely with the Clinical team
• Ensure confidential handling of all information concerning beneficiaries in accordance with the VOS confidentiality and data protection policies
• Responsible for all clinical data input into the Charity’s internal database
• Responsible for all clinical data input into clinical administration system
• Ensures timely, accurate data input, adhering to monthly and quarterly deadlines
• Provides administrative support to the Clinical Manager and Clinical team as required
• Provides data reports from clinical administration system as required by the Operations Manager and CEO
• Supports Clinical Manager in administrating therapy waiting lists
• Manages appointment bookings as directed by Clinical Manager
• Supports delivery of VOS monthly Drop Ins (Portsmouth and Isle of Wight)
• Such other relevant duties as may be assigned from time to time

PERSONAL ATTRIBUTES / SKILLS

Essential:

• Flexible and responsive with ability to work on own initiative and with minimal supervision to meet targets and deadlines within agreed timescales.
• Strong team player, capable of working as part of a dynamic, high-tempo team, including with volunteers and other supporters.
• Excellent interpersonal skills with the ability to build strong relationships at all levels.
• Excellent communications skills.
• Strong commitment to equality and diversity.
• Competent in use of cloud-based IT systems and MS Office software.
• An understanding and commitment to the mission, vision and values of the Charity
• Comprehensive understanding and implementation of GDPR and data protection principles
• Experience in using organisational databases
• Experience in collection and input of large amounts of data
• Experience of maintaining administrative, data/information and reporting systems
• Experience in data analysis and compiling reports

Desirable:

• Experience of working for a charity or not for profit organisation.
• Experience of the military veteran community and its needs.

Application Instructions

Please provide a covering letter and CV to demonstrate your suitability for this contract.

Disclosure

All roles will be subject to a successful disclosure at an appropriate level from the Disclosure and Barring Service (DBS). VOS will cover the cost of a DBS check.  We will also require two references once through the application process.

Are you well organised, self-motivated, adaptable and able to work flexibly in a small team?

Would you like to play a key role in supporting local VCS infrastructure, especially in health and wellbeing activity?

The post holder will work alongside our members and partners to deliver internal and externally funded projects, supporting our work across health related and wider projects, including with NHS England’s VCSE Health and Wellbeing Alliance and the development of Social Prescribing projects in the VCSE. The post holder will be responsive to other projects as they develop.

We are seeking a pro-active, highly motivated, and organised person to achieve agreed outcomes for our members. The successful candidate will have experience of working in a grant/contract-funded project environment, ideally within the VCS. 

The role is full time, 35 hours per week. The salary is £26,394 per annum plus an 8% employer pension (no employee contribution required) and 25 days holiday plus 11 days public holidays (pro-rata). You will be supported in your training and career development. We welcome applicants seeking flexible working patterns and we welcome loan or secondment arrangements.

Please see the documents attached to apply. 

Deadline is 5pm on 9 September 2022.

Vacancy Reference Number:

GA/G/UK-R1

Position title:

Governance Administrator 

Reports to:

Manager Governance & Risk

Location:

Muslim Hands, 148 – 164 Gregory Boulevard, Gregory House, Nottingham, NG7 5JE

Hours of Work:

Full-time, 35 hours per week

Salary guideline:

(Up to) £21,000.00 per annum (commensurate with experience)

Terms of Employment:

12 Months Fixed Term Full-Time Contract (subject to successfully completing a 6-Month Probationary Period).

Application Process & Closing Date:

Send an up-to-date CV and supporting Covering Letter by Email by no later than,  Thursday 1st September 2022.

Approx. Interview & Role Commencement Date(s):

ASAP thereafter

Note: Strong Applicants may be contacted sooner, ahead of the closing date, to hold Online Interview with Muslim Hands; therefore, please familiarise yourself with MS Teams and Zoom Meetings, prior to submitting your application. 

Job Specifics:

• To support the Governance department in ensuring Muslim Hands compliance with statutory governance requirements through the collation of information or amendments to our documents.
• To assist in the collation and preparation of statistics, management information and reports relating to Governance as required by the Governance department.
• Assist with arranging, developing and maintaining programmes of induction, recruitment and training for Trustees, Committee members and to monitor and record governor participation and engagement with training delivered by the Muslim Hands.
• Assist in scheduling meetings as well as preparing agendas and other relevant documents meetings.
• Assist in capacity building of other Muslim Hands fundraising offices.
• To Support with general MH Fundraising activities from time-to-time.
• Undertake any reasonable responsibilities as required by line manager.
• Promote and adhere to all Muslim Hands’ Policies and Codes of Practices.

General

· To proactively seek personal development opportunities and to attend training agreed or recommended by your line manager.

 · Undertake any appropriate administrative or clerical work to support MH, including data entry, filing, photocopying, diary management and mail distribution.

· Undertake all work with due regard to best practice and legal requirements relating to diversity and equality.

 · Undertake any other appropriate work as directed by the Governance Manager, Chief Executive or Chair of the MH Board of Trustees.

Essential for Successful Candidate:

a. Provide a valid Disclosure Barring Service (DBS) certificate (issued within the last year) when requested by Muslim Hands; OR

b. Undertake to provide full cooperation for Muslim Hands to perform a DBS Check at the required level appropriate for this / similar role.

• You will need to have a positive, can-do attitude with strong organisational skills. You will need to be committed to providing an excellent Governance Administrator job and to the aims and objectives of MH.
• Substantial experience of working in Governance or compliance department
• Experience of taking formal / professional minutes
• Strong written and verbal communication
• Demonstrable resilience and interpersonal skills
• Effective personal organisation skills
• Inclusive and collaborative approach
• Strong IT skills (including Word, Excel, Outlook)

Desirable:

• Experience of working in an International Charity Sector
• Knowledge and understanding of organisation Governance
• French Language 

NB: 

• This Job Description is illustrative and non-exhaustive in scope. The post-holder may be required to undertake any reasonable tasks as and when required by Line Manager from time to time to reflect the changing needs of the Organisation.
• Unfortunately, we will only be able to contact successful candidates so if you have not heard from us by 1-week after the closure date, unfortunately your application will have been unsuccessful.

Role Overview

The Pembroke Academy of Music is an open-access music education programme run by Pembroke House with a vision that all young people should have the opportunity to learn and grow through high-quality engagement with music. PAM works toward this vision by offering local children low-cost classical music instrumental instruction, providing opportunities for them to perform and enjoy classical music and supporting their personal development through music.

The role of the PAM Administrator is to manage all the logistical details of the PAM programme from organising the schedule to managing the instrument loan programme to coordinating field trips and overseeing the billing process. It requires that you are both organised and friendly as you are the first point of contact for the students. Your work ensures that PAM runs smoothly and that all students, tutors and volunteers experience the programme as well organised.

Responsible to: PAM Project Manager

Responsible for: None

Location: Primarily from one of the charity’s office space in Walworth, SE17 with some work from home possible

Hours of Work: 14 hours per week, during normal working hours, but must also be available to work Wednesday evenings when PAM programme is in session

Budget oversight: None