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Page 1 of 38
Victoria, Greater London (Hybrid)
Job description

About the role

We develop highly agile, resilient, and skilled young professionals who represent and compete as Team UK in the WorldSkills Competition. WorldSkills is the global hub for skills excellence, and we use the knowledge gained from our participation and engagement to drive the greatest skills education from across the world into UK practice.

The successful applicant will have strong planning and work organisation skills, the ability to communicate effectively at all levels, with experience of supporting fast paced complex programmes as well as coordinating multiple projects and events to a high standard.

Role purpose

The purpose of this role is to contribute towards the development of high-quality and world leading training and development for young people and their trainers. Project Coordinator will take responsibility for the mobilisation of our Performance and Wellbeing Team, in addition to coordinating the logistics and delivery of special events, bootcamps and the UK entries into the WorldSkills International Competitions.

Key tasks and responsibilities:

1. Coordinating the high-quality, world leading Training and Development for young people:

• Supporting the planning and delivery of world-class Training and Skills Development Programme for groups of student and apprentices in collaboration with trainers and coaches.

• Supporting the International Development Team manage a UK wide network of trainers and coaches to facilitate training and development activity, including communication with competitors and managing systems to track and monitor performance.

• Managing systems to collect, store and process information about participants in the Programme as well as ensuring the data is GDPR compliant.

• Working closely with the Team to organise the support and delivery of high-performance coaching for young people, trainers, and coaches.

• Acting as the point of contact for the Performance and Wellbeing Team to coordinate interventions with the International Development Managers and to mobilise this Team across training events within the UK.

• Manage and process financial transactions and ensure claims by suppliers and participants are made in a timely manner.

2. Event planning, delivery, and logistics:

 • Coordination of events, projects and activities ensuring all deviations from targets (time, money, people, etc.) are identified and addressed at the earliest possible stage.

 • Sourcing and liaising with venues across the UK and facilitators to deliver aspects of our Event Programme.

 • Supporting the booking of facilitators, venues, travel, accommodation, and logistical arrangements for all elements of the International Competitions and Insights programme.

• Supporting the event planning, coordination, delivery, and communication for bootcamps, webinars, pressure tests, exchanges, and meetings.

• Coordinate transportation and accommodation for all participants for all events delivered within the International Competition Development Programme.

• Working with internal teams and suppliers to procure, organise and distribute the production of official uniforms/clothing and sundries for Squad and Team UK.

• Point of contact at each event overseeing registration

3. Global networks and competitions:

• Supporting the communication between WorldSkills UK and countries across the WorldSkills International membership to coordinate international exchanges and pressure tests to benchmark performance and skills against young people across the globe.

• Assisting with registrations for international competitions and supporting the collation of data to generate reports onnprofiles and characteristics of young people engaged in our programmes.

• Coordinate flights and bookings of international packages, transportation and accommodation for Staff, Training Managers and other delivery partners

• Supporting with the Visitor Programme for the UK, International Competition activities and Delegate Management.

• Active role supporting the Official Delegation from the UK and Team UK when at European and International Competitions   (France 2024, Denmark 2025, and China 2026).

4. General

In addition to the key tasks and responsibilities set out above, all employees at this level are expected to:

• Contribute to the successful delivery of WorldSkills UK’s strategic priorities and annual business objectives.

• Promote and comply with WorldSkills UK’s Employee Handbook and the policies contained therein with particular reference to those related to Health and Safety and on equity, diversity and inclusion.

• Carry out any other duty as may be reasonably assigned that is consistent with the nature of the job and its level of responsibility. Any significant changes will be made in consultation with the post holder acknowledging experience, education and ability.

Person specification

Qualifications and experience:

Key: [E] Essential / [D] Desirable.

• Experience working at a coordinator level across education or business with a focus on young people [E].

• Experience of coordinating multi-stakeholder activities, initiatives, or projects. [E]

• Experience of planning and delivering events. [E]

• Experience of supporting the management of complex projects and budgets in the publicly funded sector. [E]

• Experience of delivering to challenging timelines against multiple occasionally conflicting priorities and delivering to time, budget, and quality. [E]

• Experience working collaboratively with teachers and trainers and building effective professional relationships through co-operation and commitment. [D]

Knowledge and skills:

• Understands consequence of actions and long-term impact and/or wider implications of decision-making processes [E].

• Ability to absorb and evaluate complex information quickly and use this to construct and manage robust plans which   deliver the required strategic objectives [E].

• Strong analytical, problem solving and critical thinking skills. [E]

• Responsive, proactive with a can-do attitude. [E]

• Skilled in organising multiple projects with a wide range of stakeholders, overseeing activities through effective prioritisation and planning. [E]

Personal qualities and attributes:

• Very reliable with a high level of probity [E].

• Able to work with own initiative given broad direction [E].

• Able to think creatively and solve problems [E].

• Flexible in working methods and ideas [E].

• Excellent team player and collaborative approach to work [E].

• Enthusiastic and able to motivate others [E].

Special circumstances:

• Prepared occasionally to work outside normal hours [E].

• Prepared to travel within the United Kingdom and internationally [E].

• Able to spend time away from home [E].

This role is office based (as above) but with flexible hybrid working. It is expected the postholder will attend the office at least once or twice a week.

Full time working hours are a minimum of 35 hours per week, normal working hours are 09:00 to 17:00 Monday to Friday although we pride ourselves on having a flexible approach to our working practices and service delivery and are happy to discuss flexible working options, including part time, with suitable candidates.

25 days’ annual leave [which will increase by one additional day for each completed year of service up to a maximum of 30 days] plus public and bank holidays.

More about WorldSkills UK

About WorldSkills UK

WorldSkills UK is an independent charity and a partnership between employers, education, and go...

Read more

Posted on: 04 March 2024
Closing date: 19 March 2024 at 12:00
Tags: Admin,Project Management,Operations